Jan-Mar, 2013 24th issue

Website:

FPSC Newsletter
A Quarterly Chronicle of Federal Public Service Commission Islamabad : Malik Asif Hayat

Patron

Chief Editor Editor

: Mr. Bilal Anwar

Chairman

Secretary
: Mian Muhammad Sarwar Director General (Research)

President Asif Ali Zardari Administered the Oath to Malik Asif Hayat as the Chairman FPSC on 09th January 2013

Chairman FPSC Malik Asif Hayat called on President Asif th Ali Zardari at Aiwan-e-Sadr on 28 January 2013

A view of meeting of Chairman FPSC Malik Asif Hayat with Prime Minister of Pakistan Raja Pervez Ashraf at PM House, Islamabad on 30th January 2013

Inside :

Message from the Chairman Chairman and Members of the Commission New Chairman for FPSC Chairman FPSC Called on the President Chairmans Meeting with Prime Minister Appointments in the Commission Commission Meeting Meeting of the Central Selection Board (CSB) CSS Competitive Examination updates Final Passing Out Examination

2 2 3 3 3 3 3 4 4 5

Recruitment Rules General Recruitment for Ex-Cadre Positions Ministry/Division/Department wise Selection Use of IT in Recruitment Process Redressal of Grievances of Candidates Human Resource Development Upcoming Events for 2
nd

5 5 6 6 7 7 7 8 8

quarter of 2013

Back Cover:
FPSC Provincial and Regional Offices FPSC Information Centres

The Commission ensures selections, recruitments and appointments of persons on merit through equal opportunity and
does not allow any personal interest or any other factor to influence the official conduct and performance of its functions.

FEDERAL PUBLIC SERVICE COMMISSION (FPSC)

Website: www.fpsc.gov.pk Email: fpsc@fpsc.gov.pk Tel: +92-51-9205075, Fax: +92-51-9213386

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Message from the Chairman FPSC Malik Asif Hayat

The best resource of Pakistan is Human resource. Being fully cognizant of the need to highlight the quality of human capital, the FPSC considers it imperative and foremost to carry out recruitments of qualified individuals with a spirit of fairness, justice and transparency based on strict adherence to merit. It is, indeed, a mission for us to observe the above principles and ensure that integrity and sanctity of the system is respected. The Quarterly Newsletter of FPSC mirrors all of its activities to carry out recruitments to select the best qualified for Federal Government. Evolving the best system to recruit the most qualified is a continuous process. Therefore, we must strive for improving the system with changing times. FPSC has undertaken to launch all recruitments through Online Application System from next quarter. The online application system will offer convenience to the applicants in general recruitment cases. They will not be required to furnish copies of documents at the time of online applications, which can be done on 24/7 basis rather than just within specific office timings. Online applications will have the facility of receiving instant confirmation and will be able to receive SMS intimations also. The launching of online application system will streamline the process and facilitate the applicants which will significantly reduce processing time of cases as well. New CSS Competitive Examination Reforms are also under active consideration of the Commission where in Preliminary Examination based on MCQs will be conducted before CSS Examination for screening out of the ill-prepared candidates and speed up the selection process within a year. The Commission is focussing on reforming the parameters of merit ensuring transparency in the recruitment process and looking for new ideas/reforms from all its stakeholders to improve its functioning and future implementation in the Commission.

Chairman and Members of the Commission

Malik Asif Hayat (Chairman)

Mr. Muhammad Ahmed Mian (Member)

Dr. Kaneez Sughra Junejo (Member)

Mr. Naguib Ullah Malik (Member)

Mr. Ghalib Ud Din (Member)

Mr. Moin-ul-Islam Bokhari (Member)

Mr. Mansoor Suhail (Member)

Major. General (Retd) Niaz Muhammad Khan Khattak (Member)

Mrs. Batool Iqbal Qureshi (Member)

Mr. Abdul Wajid Rana (Member)

Mr. Muhammad Ayub Qazi (Member)

www.fpsc.gov.pk 3 New Chairman for FPSC

Malik Asif Hayat an officer of the Police Service of Pakistan and serving as Secretary to the President of Pakistan has assumed charge of the Office of the Chairman FPSC on 9th January 2013, after retirement of former Chairman Mr. Justice Rana Bhagwandas on 16th December, 2012. President Asif Ali Zardari administered the Oath of office to Malik Asif Hayat at a ceremony held at Presidential camp office (Bilawal House), Karachi. Oath taking ceremony was attended by Federal/Provincial Ministers and other high ranking Civil and Military dignitaries.

ii) Mr.

Muhammad

Ayub

Qazi,

retired Principal Secretary to Prime Minister (BS-22), joined FPSC as Member on 22-03-2013. Chairman FPSC administered the Oath of office to Mr. Muhammad Ayub Qazi.

Retiring Member
Mr. Muhammad Ahmad Mian Member FPSC, after completing three years tenure, relinquished the charge of Office of Member FPSC on 18th March 2013. The Commission highly appreciated his valuable policy efforts and commendable services for the cause of public service and the Commission.

Chairman FPSC Called on the President of Pakistan

Chairman FPSC Malik Asif Hayat called on the President of Pakistan at Aiwan-e-Sadr Islamabad on 28th January 2013. The President congratulated Malik Asif Hayat on his joining the new assignment as Chairman FPSC and expressed the hope that with his vast experience in civil services, he would bring about qualitative improvements in the functioning of FPSC as well as the Civil Services of Pakistan.

Transfer
Mr. Abdul Jalil a BS-20 officer of Pakistan Administrative Service, appointed in FPSC on deputation as DG (Admn) was relieved from FPSC on 15th March 2013 on his promotion to join National Education Foundation as Managing Director (BS-21).

Chairmans Meeting with Prime Minister of Pakistan

Chairman FPSC Malik Asif Hayat called on the Prime, Minister Raja Pervez Ashraf, at the PMs House on 30th January 2013. The Prime Minister congratulated Malik Asif Hayat on assuming the Office of Chairman Federal Public Service Commission. He expressed the hope that FPSC will benefit from his abilities and vast experience in civil service to ensure that FPSC carries out its work as provided in the Constitution. The Prime Minister underscored the critical role of FPSC in merit based recruitment policy making, selection and career planning of Government Servants. He assured the new Chairman FPSC of Governments full support in his endeavours. The Chairman FPSC also discussed various matters relating to the Commission.

Important decisions taken in the Commissions Meeting

The Commission in its meeting held in 18th February 2013, at FPSC (HQs) Islamabad, which was presided over by Malik Asif Hayat Chairman FPSC, discussed in detail agenda items related to Reforms in General Recruitment for Ex-cadre Positions as well as CSS Competitive Examination and made following decisions:

(i)

Reforms in General Recruitment

Press note for awareness of the intending

candidates and general public for Online submission of applications to be issued in March, 2013 and application submission for jobs through Online to be completely activated w.e.f. next quarter.

Appointments in the Commission

i) Mr. Abdul Wajid Rana, retired Secretary Finance (BS-22), joined FPSC as Member on 18.02.2013. Chairman FPSC administered the Oath of office to Mr. Abdul Wajid Rana.

The applicants, who do not have access to

internet facility, would be allowed to submit their applications on plain paper giving detailed particulars, and intimating difficulties in submitting Online applications, addressed to Secretary FPSC who will seek approval of the Commission. This facility will be valid for a period of six months i.e. from 15th April to

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15th October, 2013 after which no hard copy of application will be accepted by the Commission. (PAAS), Customs & Excise Group, Commerce & Trade Group, Secretariat Group, Postal Services and Excadre Officers of various Ministries/Departments.

To determine the eligibility of the candidates

for posts requiring experience, the candidates short listed through written Tests (MCQs), at the ratio of 1:5 for merit vacancies and 1:3 for Provincial/Regional quotas vacancies, will be required to furnish requisite documents within 15 days of the receipt of intimation from the Commission.

CSS COMPETITIVE EXAMINATION UPDATES Competitive Examination 2012

i) Medical Examination Medical Examination of candidates of CSS Competitive Examination-2012, who were deferred or remained absent in first phase, was held in second phase on 27-03-2013 at Islamabad. ii) Psychological Assessment and Viva Voce Psychological Assessment of 389 candidates and Viva Voce of 572 candidates qualified in written Examination-2012 was completed in first quarter of 2013, as detailed below:Centre Psychological Assessment
Islamabad (Phase- I) Peshawar
Completed in December 2012

Candidates found ineligible for Interview and rejected on account of deficiencies in required documents and experience will be given a right of Personal Hearing after the Interview on the same day. A Committee of two Members of the FPSC will dispose off the representations filed by the candidates. Reforms in CSS Competitive Examination

(ii)

CSS Competitive Examination will comprise Screening Test, Main Examination (including Compulsory/ Optional subjects), Psychological Assessment & Viva-Voce: Screening Test, based on MCQs, prior to CSS Competitive Examination to be conducted for Screening Out of the ill prepared candidates. Syllabus for Screening Test comprises two papers, one paper on General Abilities and the other on General Studies is proposed by the Commission. Answer Scripts of Screening Test will be marked on OMR and result will be announced within 15 days of conduct of Examination.

Viva Voce Schedule

15-01-2013 to 08-02-2013 19-02-2013 to 22-02-2013 05-03-2013 to 14-03-2013 25-03-2013 to 06-04-2013
To be Continued in April 2013

No. of Candidates
178

08-01-2013 to 17-01-2013

54

Karachi

22-01-2013 to 13-02-2013

118

Lahore (Phase-I) Multan

19-02-2013 to 16-03-2013 1-03-2013 to 29-03-2013

174

Candidates who qualify the Screening Test as

per standard set by the Commission will be eligible to appear in CSS Examination.

48

Meeting of the Central Selection Board (CSB) Presided by the Chairman FPSC
After joining the FPSC as Chairman, Malik Asif Hayat presided over the meeting of the Central Selection Board (CSB) on 11th to 14th February 2013 held at Establishment Division. The CSB considered cases of promotion of officers from BS-19 to BS-20 & BS-20 to BS-21. About 450 officers were recommended related to Pakistan Administrative Service (PAS), Police Service of Pakistan (PSP), Foreign Service of Pakistan (FSP), Information Group (IG), Audit & Accounts Group

Psychological Assessment and Viva Voce of the remaining 227 candidates will be scheduled in Phase-II, which is likely to be completed upto 3rd week of May, 2013.

Competitive Examination 2013

Written part of the CSS Competitive Examination, 2013 was conducted simultaneously at 21 cities from 23.02.2013 candidates to 09.03.2013 in and the in all 11447 appeared examination.

Centre wise break up of the registered and appeared

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candidates was as under:Name of centre No. of registered candidates No. of appeared candidates

Railways, Capital Administrative and Development Division(CADD), Prime Ministers Secretariat (Public), Federal Public Service Commission, GB Council Secretariat, National Archives, Intelligence Bureau, AGPR and Federal Board of Revenue, while 14 cases of Recruitment Rules were under process during the period under report. General Recruitment for Ex-Cadre Positions During the quarter January-March 2013, following activities were performed for recruitment against excadre i. 623 positions in various Ministries/Divisions/ Departments. Advertisements posts in BS-16 and by various above which were FPSC released 03 consolidated advertisements for requisitioned Ministries/Divisions/

Abbottabad Bahawalpur D.G.Khan D.I.Khan Faisalabad Gilgit Gujranwala Hyderabad Islamabad Karachi Lahore Larkana Multan Muzaffarabad Okara Peshawar Quetta Rawalpindi Sargodha Sialkot Sukkur Total

335 240 73 160 568 45 358 760 2252 1516 4594 235 543 105 150 1898 537 886 300 147 296 15998

229 165 54 120 381 26 258 539 1592 1098 3395 157 373 69 108 1305 409 631 220 108 210 11447

Departments during 1st quarter of 2013. ii. Schemes and Screening Tests Syllabi for Professional/

Final Passing Out Examinations The Commission conducted following Final Passing Out Examinations of CSS Probationer Officers who completed Specialized Training Programmes (STP) for different Groups/Services, during 1st quarter of 2013:
S. Group/Service Appeared No. 42 1. Foreign Service of Pakistan 2. Information Group 12 3. Police Service of 23 Pakistan 4. Office 46 Management Group Absent Passed Failed 01 03 Result Awaited

Test Schemes and Syllabi for 63 recruitment cases were finalized during the first quarter of the year 2013 in consultation with concerned Ministries/ Divisions/ Departments and after approval of the Commission, these were placed on FPSC website for advance information of the candidates. iii. Conduct of Professional/Screening Tests Professional/Screening Tests Phase-I/2013 for Excadre posts in BS-16 to BS-19 were conducted from 18-02-2013 to 21-02-2013 at Islamabad, Karachi, Lahore, Peshawar, Quetta, Multan, Sukkur, D.I Khan and Gilgit. Out of 15640 applicants, 11796 candidates appeared in these tests. iv. Interviews conducted by the Commission for Ex-Cadre Positions During the quarter against January-March, 59 posts 2013, and the

Recruitment Rules During Janruary-March,2013, Commission approved recruitment rules for 15 fresh cases and 24 revised cases of various posts in Ministry of Defence, Ministry of Overseas Pakistanis, Ministry of Environment, Ministry of Petroleum and Natural Resources, Ministry of Interior, Ministry of Housing and Works, Ministry of Finance, Ministry of Human Rights, Ministry of Ports and Shipping, Ministry of Information and Broad Costing, Ministry of Foreign Affairs, Ministry of Law and Justice, Ministry of

Commission conducted interviews of 146 short listed candidates made recommendations for 38 posts in BS-16 to 21. Failure

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against 21 posts was reported. The main cause of failure was non qualification of interview by the candidates. Brief positions of various posts are as under:BS Called for Nominations Failure Posts Applicants Finalized Interviews made report

Use of IT in Recruitment Process

i) General Recruitment During the period January-March 2013, Commission received 21132 applications, in response to consolidated advertisements No.12/2012 & 1, 2/2013, which were processed by I.T Wing. Summary bio-data of 157 candidates were produced for conduct of interviews. Admission Certificates, Attendance List/ Sheets and other required reports pertaining to 15640 candidates called for Professional/ Screening Tests Phase-01/2013 were generated. ii) Competitive Examination 2013 IT Wing processed 15,998 applications for CE-2013. Timetable, admission certificates, attendance lists/ sheets and other required reports were generated for conduct of CSS Competitive Examination 2013 at various stations. iii) Online Services a) Application Submission of General Recruitment In response to consolidated advertisement no. 01, 02& 03/2013, total numbers of 42,876 applications were received Online which were processed by IT Wing. b) Admission Certificate Information Facility to view Online admission certificate particulars, including roll no, date and time of the test, centre detail etc was provided for CE-2013 and General Recruitment of Professional/ Screening Test Phase-1/2013. Hardcopy of the admission certificate were also generated and dispatched to the candidates through postal service. iv) SMS Based Information Delivery System

16 17 18 19 20 21 Total

17 17 11 13 0 1 59

717 1317 29 69 0 2 2134

50 57 6 31 0 2 146

15 14 03 06 0 0 38

02 03 08 07 0 01 21

v. Alternate Nominations Occasionally, the principal nominees recommended by the Commission for different position(s) do not join for one reason or the other. The Commission on receipt of requests from concerned Ministries/ Divisions/ Departments recommended 25 alternate nominees who were next on merit in waiting list for different recruitment cases. Ministry/Division/Department-wise Selection Selection of Officers in BS-16 & above for various posts was made in following Ministries/Divisions/ Departments during January-March 2013:Ministry/Division/ Department
Ministry of Defence Ministry of Housing and Works Ministry of Interior Ministry of Religious Affairs Ministry of Railways Cabinet Division Capital Administration and Development Division Planning and Development Division GB & Kashmir Affairs Gilgit Baltistan Secretariat Total Council

Basic Pay Scales 16

09 --04 -02 ----15

17
05 01 01 -04 ---01 02 14

18
01 ---02 -----03

19
01 -----04 01 --06

Total
16 01 01 04 06 02 04 01 01 02 38

During the period under report, 28,519 SMS were sent to the candidates on their given mobile phone in respect of major events, including schedule of tests, interviews and Personal Hearings, etc. v) Online Recruitment System of FPSC

The PC-1 of Online Recruitment System (Phase-II) of FPSC was finalized and forwarded to Electronic Government Directorate. The PC-1 has been approved by the Department Development Working Party (DDWP) in its meeting held on 18-03-2013.

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vi) Workshop on Information Communication Technology
S.No. 1. Name of Officer

A workshop on Information Communication Technology was hosted by Union Public Service Commission of India from 22-24 March 2013, at New Delhi. Secretary FPSC and Chief (IT) attended the workshop. A presentation on Information Communication Technology (ICT) implementation at FPSC was made by Chief (IT) in the workshop. vii) Website Management

Mr.Tahir Iqbal, Chief (I.T) (BS-20) Mr. Pir Muhammad Ishaq, Director Legal (BS-19)

2.

Appointments By promotion
Mr. Riaz Ahmad Private Secretary (BS-17) was promoted to Private Secretary (BS-18) w.e.f 24.05.2012 vide Notification No.F.3-12/2008HR-I, dated 28.3.2013. Mr. Farooq Ahmad Hassan, Website Manager (BS-17) was promoted as Quality Assurance Officer (BS-18) against deputation vacancy and assumed charge of the said post on 27.03.2013 Mr. Muhammad Riaz System Operator (BS-16) was promoted as Data Control Officer (BS-17) and assumed charge of said post on 27.3.2013

FPSCs website www.fpsc.gov.pk has been an important source of information dissemination to the general public as well as candidates of various posts. All major events, advertisements, pre-selections, recommendations etc. were duly uploaded on the website well in time. Redressal of Grievances of Candidates Candidates aggrieved by the Commissions decisions have a right to make Representations/ Review Petitions to the Commission under Section 7(3) of the FPSC Ordinance 1977. Any candidate who is not satisfied with final decision of the Commission has the right to prefer an appeal in the High Court as per territorial jurisdiction of the Court. Appeals/Petitions submitted by the candidates mainly relating to Competitive Examinations, Section Officers Promotional Examination and HR cases etc are subjudice at various Forums/Courts of Law. On 31st December 2012, total 309 such cases were pending in various Courts of Law. During the period JanuaryMarch 2013, total 29 new cases were instituted against the Commission while 03 cases were decided by various Courts of Law.

Officer Retired from FPSC

Mr. Muhammad Asif, Data Control Officer (BS-17) retired on 03-03-2013 having reached the age of superannuation.

Upcoming Events for 2nd Quarter of 2013

Conduct of Psychological Assessment and Viva Voce of remaining candidates of CE 2012 to be completed up to 3rd week of May 2013. Announcement of final result of CE-2012 Distribution of vacancies C.E.2012 amongst the Provincial/Regional/Women/Minorities quota. Conduct of Final Passing Out Examination for various Occupational Groups/Services. Scrutiny of the candidates appeared in CSS Competitive Examination 2013. Conduct of Professional/Screening Tests PhaseII/ 2013. Launching of 100% Online submission of applications of General Recruitment for Ex-Cadre Posts. Interview programmes for various Ex-Cadre positions are scheduled to be conducted in 2nd quarter of the year at HQS and Provincial Offices of the Commission. Processing of Personal Hearing of rejected candidates. Development of Test schemes and syllabi for various recruitment cases to be advertised by the Commission.

Human Resource Development

Human Resource Development is very important to improve efficiency of the staff. To enhance the capacity of the FPSC employees, following participated Organizational in job-related Development and Officers on Change Workshop

Management conducted at Establishment Division from 28.1.2013 to 1.2.2013.

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Provincial Offices of the Commission
Lahore: 31-Civic Centre, Mustafa Town, Wahdat Road Lahore. Ph. No.042-99260201, Fax No. 042 99260205 HM-2 Bath Island, Karachi. Ph.No.02199250926, Fax No. 021-99250159. Peshawar: House No.29, behind Rehman Medical Complex, Sector B-2 Phase-V, Hayatabad, Peshawar, Ph. No. 091-9217337, Fax No.091-9217869. House No.758/ A/ A-2, Sharah Samungali Jinnah Town, Quetta, Ph. No. 081-9202955, Fax No.081-9201304

Karachi:

Quetta:

Regional Offices of the Commission

Multan: House No.1437/5, Sarwor Street, Galaxy Twon Bosan Road Multan Ph. No. 061-6536500 Banglow No.B-85, Sukkur Co-operative Housing Society, Shikharpur Road, Sukkur, Ph.No.071-5630510 Awan House 23/C, South Circular Road, Near Faqirni Gate D.I.Khan. Ph. No. 0966-9280284 KH-88, Konodas Eidgah Road, Gilgit City Gilgit, Ph.No.05811-920687

Sukkur:

D.I.Khan:

Gilgit:

FPSC Information Centres

Bahawalpur: Islamia University, Bahawalpur, Ph. No. 0621-9250238 University of Agriculture, Faisalabad, Ph. No. 041-9200645 Post Graduate College, Jampur Road, D.G. Khan Ph. No. 064-9260380 University of Sindh, Jamshoro Ph. No. 022-2771681-9 Shah Abdul Latif University, Khairpur, Ph. No. 0243-9280288 Government Degree College Chitral, Ph. No. 0943-412682 AJK Public Service Commission, Sectt., Muzaffarabad Ph. No. 058810-920214 Old Civil

Faisalabad:

D.G Khan:

Jamshoro:

Khairpur:

Chitral:

Muzaffarabad:

Larkana:

Govt. Degree College, Nazar Road, Larkana. Ph. No. 074-9410551