Greater Minnesota Credit Union

Community Room Agreement

17035 Yale Court NW, Elk River, MN
(Please fax pages 1 and 2 to 763.441.5997)

Greater Minnesota Credit Union (GMCU) will donate the use of its community room to organizations that would like to
reserve the space. The space is available on a first come, first serve basis. To reserve the community room, the
following agreement must be read and signed by at least one member of the group.

► The room must be reserved at least five (5) business days in advance.
► GMCU provides the use of the community room and bathrooms. Please do not let members of your
organization wander outside of these areas as alarms are set in other areas of the building that may be set off.
► You may use the coffee machine and sink. You may also use the projector and dvd/vhs player. It
would be preferable if someone from your organization could receive a 5-minute training on the use
of the room controls during lobby hours prior to your meeting. GMCU does not have a stove or oven.
Those utilizing the space are responsible for bringing any supplies that you will need including:
dishes / tableware, silverware, coffee, cups, and filters. The use of the credit union is limited to the this space
and does not include any GMCU supplies or utensils.
► The Community Room does have Internet Access.
► No alcohol or fire (includes candles) allowed.
► GMCU offers the use of its tables and chairs. The community room can accommodate a maximum of
49 people; however, only 20 chairs are available.
► Your organization is responsible for cleanup of the room and must return the room to its original condition.
► Any organization or group utilizing the space made available per the Agreement hereby assumes and will
indemnify and hold harmless GMCU with respect to any loss or damages arising out of the use of the space
and assumes all risk and liability for loss, damage or injury to person or property
► ALL EXTERNAL ADVERTISING OF YOUR EVENT MUST BE REVIEWED BY GREATER MINNESOTA
CREDIT UNION PRIOR TO PUBLISHING OR AIRING. FAILURE TO DO SO CAN LEAD TO THE
CANCELLATION OF YOUR RESERVATION.
► If you fail to cancel your reservation and no one shows up for your meeting, GMCU may limit your ability to utilize
the Community Room.
By signing below, I/we agree to the terms and conditions of the Community Room Reservations Agreement, and to any
amendment the Credit Union makes from time to time which is incorporated herein. I/we take complete responsibility for any
breaches of this document. I/ we acknowledge we have access to a copy of this agreement, if we so request one.
Permission to use this space resides solely at the discretion of Greater Minnesota Credit Union.

Organization Name

Signature of Responsible Party Date Print Name and Phone Number

Signature of Responsible Party Date Print Name and Phone Number

FOR GMCU OFFICE USE ONLY

GMCU Staff Signature Date

Security FOB Number Assigned 1 2 3 Security FOB given to organization representative Y N
Organization Name, Event Date and Time Entered on Community Room Shared Calendar Y N
-1-
 Greater Minnesota Credit Union
Community Room Reservation Agreement
Name of Organization_________________________________________________________________________________

Organization Address_________________________________________________________________________________

City_____________________________________________State________________Zip___________________________

Responsible Party Name______________________________________________________________________________

Telephone Number_________________________________E-mail Address_____________________________________

Day of Event______________________________________Date of Event______________________________________

Time of Event_______________________________________________________________________________________

Type of Event_______________________________________________________________________________________

Number of expected attendees_______________

Room Configuration (please circle one)

Unless the meeting takes place during normal lobby business hours listed below, a representative of your organization will
need to arrange a time to pick up the Security FOB for the external front door and the community room door prior to your
event.

Monday –Thursday Lobby 8:30 am – 5:30 pm

Friday Lobby 8:30 am – 6:00 pm
Saturday Lobby 8:30 am – 12:00 pm

Should the Security FOB be lost or damaged during the time you are responsible for it, a $50 replacement charge will be
assessed against the person signing this agreement.

Upon completion of your meeting, please leave the Security FOB on the podium and
exit the building the same way you entered.
 Community Room Access Directions

1) Place GMCU Security FOB

in front of main door sensor. 3) Place GMCU Security FOB
in front of community room
door sensor.

2) Sensor opens
right side door.