:'" -2-2102

TCAD}- CO}flTRACT I\IUMBER 5L'1

Page 1 of, 12

trEXAS COMMISSION ON aLCOIIOL A.}ID DRUG A3USE

@
' TTIaERAGENCy ggoPERAtrrON CONtrnAer

between the StaLe agencies shown below

TEIS COMTR,ACT AND AGRtEMEtf,t is entered into by andgranted-€ild
as Contracting partiesr pursuant to the authority in complialce vvith the
provislons of ihe "Interagency cooperaEion AcE", Government code, chapter 77L.

Sactioa 1. CONTR-ACIING FARtrrESI

fe*c,f &w tlfnivueitY -
The are the *.{""-
parties to this contrace..TCADA,, Commission on AlcohoL and Drug Abuse'
frereinafter referred to as anO/,puU1ic po1-icy Rceearch Inst:itsube, hereinafter
referred to as "PPRI'
Sectioa 2. CO1qrRACT PERIoDI

This contsract will begin either septernirer L, 2OO!. orofupon sigmature hereon of bo'th
parties, whicbever is later, and end upon compLetion the work as specified herein, but
io-r-t"t thar There is.no irnplied or oEher commitmernt from TCADI- for a'
lggg!_l!.2002,
tonuraciforti?56ffieyondthecontractperiodasstated,
TCADA may at its exclusive optlon, rellgw the contract for
a maximum of one year under r"he
sarne ter$s icena'shar] give ppRi notice of intention to exercise ehis
opiion ""a
prior to "o"oiiio"".
Lhe ocpiration of bhe initial period'
Seetion 3. STATEMEMI OF WORKT
t
PPRI, under the direction of the TCADA project fila]laqer, shal-l administer a statewide
survey of d:rug and aLcohol use among Texas elementary and secondary studenis.
gexas students to be
PPRI shall- conducE a statewide survey of drug and alcohol use anong
administered in the Winter ald Spring of "Zooi. rn addition, and in conjr:nction with the
statewide effort, PPRI shall conduct a third assessment of stuilents tiwing in districts
located along the Texes-Mexico border concurrent with the statewide survey' This 9pecial
Study Area covers 2E counties.
This project sha]l include, instrument de,velopment,. sampLe design, use of incentsives- and
other available ""tr:."""; survey irnplerneritation, daEa scanning and processingt data
analysis and reporting of sulatey results
A1l tasks must be approved by TCADA. In addition, Attacbmeab A, the proposal frorn PPR]
which describes in detail the steps which PPRT shal1 r.rndertake !o accomplish these tasks,
is hereby incorporat'ed into this contract'
SECSiON {. BASIS FOR REXMBI'RSEMET{! AlqD IIETHOD OF PAYIdEMII

PPRI shall- ensure that a}l costs incurred ior the performance of this contract aJld
parL of
reported to trcADA are included in Attachment B, Budget, which is hereby mad'e a
this contract.
Palanent \ui1l- be processed in arrears at the end of each month, unless alternate
intrervaLs
arl mutualfy agreed upon in writing by TCADA and PPRI. Billings are to be adequately
detailed for TCADA Lo determine the validity of sarne, and be address6d .as follows:
ATTNI FISCAL SERVICES EXHIBIT

a _q
Js, t=r
 TCADA CO}ITRACjP NUMBER 5!7-2-2IO2
Page 2 of L2

TE}iAS COMMISSION ON AI,COHOL A}'ID DRUG AEUSE

Po Boll 80529
AUsrrN, TX ?8708-0529
gacbion 5, IrexIMUl{ coMrnAcT AtfouM!!

fr-rcifir"d during FY 02 on])r'

;;'*:"H:"ldm.:';i!:ai
l.orFY02,PPRIisherebyallocateo-anamountnoELoe)rceedThregHurrd.:redsevenThousand
"

TCADAmay.increaset}reLermofthecontractandanountoffundiagauthorizedbasedon
funds, ppn:i-."rpii"""u witb_contracE p:rovisions, and artailabilit)'
utiriaation of contiact-".* and contract a$ountg will be exeeuted ttrrough a contstaci
of fr.rnds. ,o"r.u."J-it
amendrnent

Secbion 6. GENERAIJ BROTjXSIONS l{ND ASSTIRAI{CES ;

-- This contract can be arnended only by a writing signed by boLh of the

6,1 Amendments
;arEG;or their duly authorized agents

A2 subconL::acting --

t- / lexas oirlt-iii"tt"Lir', party shall contract' assign' sublet' o' iransfer

,G.2.1-\fhiscontracUshalibedeemedpersoualbetvr'eenPPRIandTCliDF''and'e>rceptas
/ -\ -r' . .i+d
LvE ihr-erest
LLLU
-in ""iJtt"i roitho'|rt the wriLten consent of the oEtler' Eacir partlz
the contf-acu
I

',;o-;;'{ :#fl:ff:ii;":':,;:iilt**t::;nr"l":*::i:'ffiT}e"i!-*3'i:'ffi3"}"i3},o-,,.u
du::ins the conLract period shall be pursuanc to a
^.1,10./n/ ;:ir:en rH;HirP;;t;';;i;;
6,2.2BCADA'Sapproval0f.s'.rbcontlactorsunderthisprovisiondoesno:constiiute
PPRI'S'or subcontractor's performance
adopEion, ratifjcaiioo, oi-u."""ptutt"" of righc PPRI'S fuli
under the conlract. fCani mairr-eains the -;;; to insist upon Lf r'rrrcler this
;y li't utt -ppro*'aL
compliance with the ter-ns of . the conbraet, of accioir wbich may exist o:r wirich may
provi s1on, TSADA does not any rig'nt
"ii.t.
.subseguentlyaccruetoTC}JAunderEbecontract'lfauringthete=nofany
eontract, any subconttuctor u."o*"" insolveni or otherwise incapaciiated, abandons
renr,
ttre contract, or is dlsch"ig"a ProeurerRent
Uy FPRI sball prornde writLen notification of
so"n o"Iil;;;"; to TCADF-'g coods 6ection'
iLs subcontractors, if any, do not.contract for anlr
5.2.4 PPRI shaI1 .ensure Lha'u performance o! an activiti' or sentice provided or to be
p"rtorrolil"-oi-pirtial to- the subeontracEor or is
provided through tire conil;"i- "iri"r, (a) has been-paid
subject to pa)rmeni t'o *]"-s"U"o"tt"ttot b)' any toutce oiher than PPRI or' (b) has
been rermbu:rsed to the ""U.t"ii."Lor or is subject to reimbursenent to the
subcontractor by any source other "uban PPRI

6.3Terminatioq--TCADA,bygivingvlritiennoEicetoPPR]atleaststhirty(30)
profosed date of LerminaLion' shall have the right to
calenaaffiyt pii* i" if,I prohibit PPRI from incurring
te,,nitrate trtris contract witiroul .penaLt],, and it cleterrnines suctr terminatsion
additional obligations rxrder chJcontract, wh'enever
of
' rn trhe eventcommitments
is in the best interestsp"v oi-rc?r.DA and the state of Texas
termination\TCADA shall
ppii toi wor:. perfonned and non--cancelable
this agreemeni'
inrurr"i-irr", r; Lrr. a"lu'.oi-lerrninaclon in accordance with
.6,4TCADA,sFundingoblig?li9n--TCADArepresentsLhatithasadequatebudg.eted'funds that
for this projecL pro.rto.fr ""*ui*,- li-i= ertr>ressly undersiood and agreed
::eceipt of
is upon the
TCADA,s fund.ing obligation for this contract iiabrlitils
contingene
peOerii it*a"-tto ottet iis under the co'tract' If
adeguate State anO under Lhe contract, TCADA sha1l
resources are not available to mahe -giiing*ppRi-*iitt,"r, notice wiuhin a reasonable
pa)menLs
. reduce or termina'e lhe ."itr."i lv
time afier-s"cf' fact has been deter-rnined'
 TCADA CONTRACT t\EndBER 5t7-2-2.:.02
Page 3 of 12

.5 gFm'ii!
pn-,"'?!ip,=gl w.'k,Plg9l'l=*?;??3fl3*'"9p;; ::l:r:3iiH 3?'.ii:":::.::::,"1ii"3'9
-
; i3l-"3::'::T:'::iii=i :lp:iii^:*:i*:.1'H
data in Hfl
anv ili'5T
form) ' wriuings'
includes executable
recordings,
;;G;;".""d::t3-?;ft
compuLer
picEoriaj-.reprlduction, drawi"g"l-oif'"r graphical ':Hil'f
representaEion
shall
sound ;;'ffi;";;"i";;t;;;a -eri-"r"tchei, photographs'be firms'
and otber mateiials preparedpiipetry of
i'o PPRr bv rcADA
deLivered to and become uire TcADt. piepared r:nd'er^this contract
notebooks, *"iu}Il-caicu:-atii";l"'"a-t:ni:-9::"
-..raiiabl-e or l-imitation of their
shalL ue maae to rcADA without restriction-
p"uil""tion righLs' in the interim
furrher use. e1l ptop"rry rignl"l-i""i"al"s itttr"aits machine-readable rnedia'
ura io.rr..rrts"tio", tor unaer the contract belongs Co
draft and final progra*swir.h_t;";;;;."ia9g
produeed i, anv of the results of the
rexas ' The pp*r-"Jntil'til-p"ufisl-lrlefl
the state of"l*"-".-"ion or-p-arEiarrl'
work. All wori.perf,ormed soleon t#;*;;";;aci, eiurrer compreLed and- pp-Rr' sharr assert
cornplered, "irrri-[" the t" ;;;pil;-;i
tit" suil" of'.cexas
use arry work provided
ppnf shall
' ehe prior not
no right in law or equity -5".-n-piirducts written conse*L of TCADA'
in ius perforiurance with tfrire-iiitit" 'ititottt
6,5
a.a.t ffi?-11}-'::.:*:,^::*:::':fl'ii"HT3i;,i!3.i::':.i":in'#.,ii3.-''
ffi#S";"?::tfi:i";:"#: ::li:ri ;i:i:-F, l:i::?i:":'L3' i'llu-:L:nff "
ffi:;;n';":T : ifi *l:l- : t
sf, f,:i:':i
r:i :i:iiii;.;"ji"*i, :ii !' :t.:lt'Ti,ii i:":T::l"u
IiSlilJi:?,ll'.i3"Jdll3'si':;'!*,i:rii,::i'?*:i*;=i:":"::?11
:iffi:: i; ::gii ii*'ls:-::i:1:i"9":":Jff ::13"n3I",1:*
iltfi '3'f "i?fi
FF{ i+r";*:.*r:: ?frinal
":H"ff 3i'ii3'"if,1"i";;-;;-rcape's J:'
::::i":li'ill"?!i3li'3iTE?i"r .!T",:*H:"i:4":'
pa'ment under the
ffi:1":h""5f"::t:$llt
whichever is later
contract,
oi-r"ptoa"ctign durins normal
6'6,2Inspectig+--FPRIshalluponrequestmake-4]lrecords.books'papers,documents,
for i;;;;;i;";.--"rratt,
or recordlnss avairalcrecomptr-rrrEi-g.""ra1 of-ghe uniled staiee' Texas state
businese rroi."-to the of rcADA'
AudiEor, ."i Lu-""litoii'ia representative
(1) the services specified are
iio hereby certify that' properrv
EttE UNDERSI@IED CONIRtrCTING
PI.RFIES
*,"- ttti"luil" thatot- are wiLhin the 'tatutory
necessary aind "J;';;f;-';;;
funcrions "rrA pto'si';-"*ot-tft" trt"lili'l?"'oi"" Ttutl iovernmenc ' Q\ of
administration
tbe'proposed
the State
,;.;;u-"i-"lfl.iEtt trra ".o,io'ni"al for are not reqdired bv
arra$e,ement"
""r'J"fi:
covernment, and (3) .'he serviges'-"d;lf;;t:*ld-l""Li."t"a under conEracL given
secEion 21 0f Article 16 0f the coo"-iitrriion of rexas--tJ-be-"r.ppri.a
;;-6; lowesL. responsible bidder'
!L^
Bvexecutionofchisagreemeni.bothpartiesareboundtothemutualobligations, -by
oiovisions,and'u""*iio.J"containlaln.this.g'""*.;-;included.bvreference.The
have-been ?"riv the contracting
i.r"o^" signing utia'.**.oting this-ii"t'tu"i ""Ii'*i""a
ule parties in Ehis asreement'4t4
iarties to valldlv"ttiil-Jstiiv bind r" /Lf U
TCADA
PPm
n
rrxes comrrssioN oN Al'coHoL AND fr * r''l tln ivPr'r i r''Y
DRUG ABUSE )rio,
(Signature)
Dr. David R, Wanser
Executive Director
. (Prittt or Tlr!>e Name)

(TirLe)
 -2-2102
TCADA CONTFJTCT NUIVTBSR 5T7
Page 4 of 12

q"<ro I

Date (Date)

contract is not in effect unLess sigrneC by the aforesaid official of TCADA.

 TCADA COI{TRACT NUMBER 51,7.2-2L02
Page 5 of L2

ATTACHMENT A

Introduction
Every two years since 1988, the Public Policy Research tnstitute (PPRI), in conjunction
with the Texas Commission on Alcohol and Drug Abuse (TCADA), has implemented a statewide
sEudenLs. Surveys for individual
.rrr.r"y of drug and alcohol use anong Texas secondary_been
and seeondary school dislricts have also conducted in each of
"i"r.rr.Uu.rv
the pasE eleven Years.
ppRr shal1 administer the Texas School Survey of Drug and Alcohol Use tn 2002 with few
model that has evo1ved through the course of Ehis on-going projeot.
aluerations to Lhej-nsEitute
Specifieal-ly, the shall: r

o Recruit and conduct a staLehride survey of randomly selecLed elementary and secondary
inaepenaent school districts based on tshe methodoi-ogy used in 2000;
o Recruit and conduct a Special Study Area assessmen! of alL independent school districts
along the Texas/Mexico border wiLling to cooperate; and
,r Offer local surveys for lndividual scbool districts '
what follows wilt delineate t,he changes in material- and procedures that are errvisioned, as
well as the support services PPRI sh;ll provide, for the 2002 survey- Of partieular note
tno"" sections deal-ing with the use of incentives in recruitmenu, data ana1ysis and
long-Eerm storage of data in general, and the delivery of final reports to districts.
"r.
Statew:lde and Bordcr SurvcYE
ppRf shall conduct a ninth statewide survey of drug and alcohol use among sexas siudentss
to be adrninistered in the Winter and Spring of 2002. Thls new staLewide survey shall
grenerate daLa compatrbLe to the TCADA time series begun in 1988, and provide current,
lomparatrve data ior the participating independent school districts.
In addition, and in conjunction with Lhe statewide effort, PPRI shal1 conduct a third
assessment of student" Lioitg in districts located along the Tdxas-Mexico border
witb the statewide survey. This Special Study Area covers 28 counties.
"or.".rrr"ot
IllFer1'Illent DeweJ.oPrnent
Tbe survey instrument used will be in a format desigmed for an optieal scan' There will-
be two velsions, one for elementary students in grades four through six, and one for
secondary students in grades seven through tweLve. No changes in the survey instruments
ire a'ticipated "i ilil time, but in aecordance with the timeline, c}.anges or adjustments
to-eiru'i""iir."trt requesbed by TCADA can feasibly be made as late as October 2001. Once
it" "t"11g.s have beei finalizEd, a vendor sha1l2001 te seLected and Ehe new surveys shalL be
Brinted for deli-very no later than Deced)er 1, '

Sary>le Desigm
R rlLatively large sample creates a sornewhat lower standard error on substances forthe which
there is greater varialion in use across districLs (such as marijuana). However, main
.a.r7rruus"-of such . l"tg" sary>le size is 'uhe greater ability to deal with smaller t

subgroups of Uhe inci.udiig some regionll analyses' The basic

;;;lin; methodologv shafi involve a rnultistage cluster approach similar to that used in
"t"a""i-p.puiagions,
the 1-998 statewide survey.
ppRI shal1 sample approximaLel-y ?5 districts in 2002 to be included in the staEewide
;;;;r;;t. rL rs Lltirnaiea thai dara f or rhe sLatewide analyses shall be colLected f rom
about 231,000 etementary and secondar-y students. This wilt nake the sample similar Lo
that collected bY PPRI in 2000 '
 TcADI- CONTRACT N-TJIqBER 5l'7 -2-2L02
Page 6 of 12

the partrcipation of.districLs locaLed inbe the 26-county

In addiLion, ppRI sha11 recruitTexas-v-e>:ico b-order. These districts shall encouraged to
speciar study Area alongi Ehe
gwetve' that data for
su,.rey all eligibie students in grades four through It is estimated
about 7t,OO0 elementarlz and
the Special SLudy-i.t"--u"ufy"." Jtil-l be collected frorn
secondary sEudenls '

Finall5l,itisalsopresumedthat.therewillbesomeoverlaplretweenthesetwodataseis'
fron Lh:-s overLap group shalL be colfected from aiboul 38,000
rt is estimated ttat-aiia sludenLs
;lemerrtar)' and secondary '

Uee of, Xaeeativas 'aod Other Avail'able SenriceE are randomly seleeted for the sampie
obtaining cooperaL;;" iioty"t, those dist::icts thaL 'La'ce
ii is cirticall5' important io gei data from as many of the
is sometirn", . proii"rn.- a dlstrict is sefec-ued'
originally setecLed districts ." p""tiUie
'tr..-"",npl" as Laeb- Eime replacement
tbe randomness of :.s stmewhat compromised' geglinningi in 1998' the survel' was
oifer-ed free of charge to those districts Chit made
up the otatewide sample'

A similar offer sball be nade to those districts randomly selected for the aLat'evtide
sanple as part of the 2002 .survey; a basic locaL survey package in exchalge for being a
oarL of the seatewiJ" """,pr". such a basic su:'vey package r.tiLl incLude an assessment
illi#"u"i;;il-;;; needs-of rhe parricipatins diirricE, a Ioca1 reporr of rrre results, a
statewide reporE ;; eJ; comparable to tirat colleceed at the 1ocal leve] ' and an executive
component that $riLl include graphics '
"*"w for the special study
Vir.tually the same oifer will be made Lo those districls recr-uited
l-:'ea alongi Ehe border.
ppRI offers a range of opcional-services for partlcipaiing disLrjcts'
The siandar-d fees
and./or feasible as a fur-uher inceutive for
for these services-c"" li waived r"rrur-o."""eeg.y
part of tbe statewide
tirose disericts r*f!"t.a-to participate as
sampl-e'

services, avaiLable to those disiricts vithlarge at least '1-000

Chief anong tlese optional effective way fo:r districLs Lo
sEudentE enroiled per grade, is sample design---an
data' A
mj-ninize cos-us *ir.I.-"i-ihe'same uime pro'iAils.scati-sticalJ-y *aLid standard
tu. i" -rs."r"a for Chos! qualifying districts choosing this option' This
sample d.esigm and programmer time required ior sample
fee is desigirred t,o-.o""i professional sUa-trstician
lJr".!io", ieighcing, andcalculation of error estimaLes'

A second optional se:rrice allows dislricC or da'ia Eo be aggregated at djjferent levels to '
provide indirridual-;"tt!il;-i;\'e1 arrafyses combined d'istrict regional analyses'

As a ehird service, school districts ma)r desig4.back their own supplemental survey ques"uions
using ,che generi" i";;;;;; gila p"i"lted'on ttre of all secondary survev instrunent's '
In.addiiion,andinresponseeo'"pu.t"dinterestvoicedaltlre].ocallevel,PPRIshal1
for use by those disiricts wishing to as]:
create a seg of .25--to ib "upptem"tt"i-q;";tions Jafety issues to satisfy the requirernenis of their
their srudenls aboui-non-dr-u!-ret-ate- ifr""" suppl.ernental q*estions wiLl be con*rosed
Safe and Drug-Free School program St*tt;. been lry 10ca1'enLities over the pasg several
after a careful ,"ri"" of iuctr thai harre u" t'" not d'-istract from Lhe primary ones' aIrd
used
years, wiLL be a""is""a in such-a
".i'-"; tshe survey wiuh lhe secondary instrument on'ly'
will be available i6r tirose students-taking
FinaLJ.y, districts may order additional lepo:.t copies
or data disks as neeced'
Survel' ImPLernenLatioa and ihose focated in the 2'8-
Districts sel"ecred io r" u part of the staEewide sample,in early September' Each randomJy
count), Special study Area, shalf u"-rlcr"it"a-uggiotring of a letter advising thaL the
ue notifieE ry wiy
selecLed districr';i fh" sampre sirarrwatch
to for the recririt*.rrt brochure thaL is to folLow
district has been "o "ur""r"?r and of ttr" and the ter-ms of the of f er ' The target-
and which wi:.r proi-ia"-lrr"-a"eai:.s "ott'uy Area) shal"l' theln be sent througtl
audience brochure (i.e., state 9*nit - "t-Spt"1"i lEudy
t-iling be followed bv a phone
the mail Lo each .i-iir""u-ais.ricti, rt',i"- initial sha11
-'he
in delail how survey should be
call to clarify the study objectives "nl-lo-Ai"cuss
 T€-ADA coNrR:Act *.tn*tlJ!,
;, ;?tll

adninistered. l*Iaking contact with the disEricts early on will allot.t for th,e resolution of
rJ=a"fi-"e conf licts and other potential dif f iculLies '
AI1 distrigLs parEicipating in the statewide sample or the special study Area wifl receive
uheir survey rnateriall beginning j.n mid-December. survey adninistration shall take place
ii
O.Sir*i"S -sact] early;anuar! 2002 and PPRI shall provide full suBport for sctrooL personnel
i;;;il;A: i;laividuai conductins the survey shal-l receive a Eurvey guidebook' The
i"i""v Administration Guide wilt inslruct school personnel on a nurnber of i.ssues such as
li,"-iiportance of remaining unobtrusive during survey administraLion and' of respecting the
of a studen!'s answers, Questions lhat rnight potencially be asked by
reviewed.
"""fi.J!"tia1ity
wilr ilso be considered, and appropriate responses shall be Fina11Y, a
"iua"rru" be read duriner administration iha1l qnsure thac a sEandard set of i nstructions
i"-g"i,,r"" to all studenti. ppRr shall of.fer additional supporE as needed.
".ripl-t"
all tirnes. Arrang€ments -cbir be made for
our staif is avail-able for phone consultaticin toatdj.scuss
ppnf p.r"onne1 Eo Eravel to schoof districts th€ survey in person. fn such
i""E"i".", the district wiLl be asked to assune associated costs. Survey administration
shall be completed j-n early May 2002

Daba ScannJ.ag aad Proeessing

ppni, ,pon rEceipe of the completed surveys from the individual- school-distrLct's, shal-l
pro"l"" tire daLa in the sane carefuL and efficrent marmer that has evolved over the course
-oi-iir" project. These returned materials are coded by district and by campus, cut to a
fo.,n record-keeping and
to the optical scan process, and scanned. CarefuLprocessed-
"oodrrcive
:random checks ensure that. al-1 materials are properLy handled and
In 2000, ppRI purchased a nigh-performarlce scanner wiih a capacity thaE equal-ed', if noL
exceeded, ttre two siower rurrt itrb machines in use in previous years. Due Co programn:ing
past,
;#;;;;;"s between the higlrer-ferfonnance model and those used in the the high-
p.iiorrru""e model. sha1l oe-u'sed for all scanrning and the older model-s held ir: reserve for
the 2002 survey begins, tests shaLl- be
!rnirg"""V backup. Before the scannj-irg process forfunc-"ioning
undeitaken co ensure uliat the optical scarlner is properly.
Districg data sha1l be tabulated and processed based upon the date PPRI receives the
miterial (unless special circumstances areglven being accommodated). However, districts that
of the st-aLewide sample sha11 be priority, followed by those districtss that
"r"-p-rt
u part of the special study Area, so these amportant data sets can be ag'grregated''
.ir""f"?f, and subrn:-tt.ed for TCADA approval at the earliest possible time'
"t.
To further irnproveefficiency, PPRf shaLL etQand the coding, cutr-ing, and scanainE
operation info sufficient shifts to accommoda-Le Uhe volume.
DaEa Anal.Ysis
;;;i"; tn-e paff of 2001, a thorough evaluation of all existing compute!'programs shall- be
;a;.- G pure of chis extensive issessment, those procedures whieh rely on older
l""i.r.orogiis shall te altered io improve data storagre, extracLion and transformation to
irr"r.-""-.fficiency and Ehe leve1 o1 automation---and to ensure that such shalI be
ease the difficulties
i".i,nofogj-ca11y suiportable in the future. rn addition, in order Loproject
associatld wittr finting different data sources togeLher', al-l of the data currently
distributed among r"ftlpf. machines; directories and files shalL be aggregated inLo the
further rnonit,or all aspects of
,r." ppnf centraf databaie system. Prograruners shall computer-g:enerated
proqramning protocols to eniure the accuracy of all outpuCs'

ppRI shall continue to use SAS as it provides mancimum conpatibiliey between TCADA and PPRI
;;;";;;-"perations. ln addition, SUDMN shaLl be used to ascerEain siandard error
estimates. Al1 TCADA school survey prograrns shall be thoroughly checked using existing
data. e11 proatrams "iriif be provi-deh uo rcala siaff prior to their use for independent
.ir..f". prlgtu*ning shal-l be completed by December 10, 2001.

A11 final state sur\Iey data shall be provided to TCADA along with accornpanying
dr"rr."iition and, wiih data in a comiron Location with common structures and applred
metadata, status reforts p:iisr Eo delivery of final_ survey data can be automated and
detivered or, . *orJ-f;;s";;a uasis. rn aldition; the ceneraL database svst'em should a1low
 lpcAD,. COl{rrRACT NUMBER 517 -2-2702
Page g of 12

e>itranet interface Lhrough which TCADA personnel and individuai'

fot the creation of arr ,r,iu*
,nuf' resulLs via a secure in-"ernet connection'
".t".i-ai"Ericts the siate report tbat
ppRI SLafi shal] also perfonTr analyses necessary to prociucethe sane set of tabl-es and
accompanies locat-;;;ril;-i; rhe districts. flr1s incLudes
used in prerrious yearB as well as those adOed to refLect the new survey questi ons
figures for these services are included in lhe slate
(see ,,Instrumeni O".r"fop,ol"t" above). CosLs
survey budget'
FinaL Report of SurveY Reeults
Each distr-icL sha11 receive a finaL reportuse sunnarizing local <irug and alcohol use patterrrs
(part .I) , substance patterns (Part rI), ancl' an execuuitre s-ommar)'
(part frr) "orp"ruil.r"-"tt-tt"*ide
. Due-io-trr" 1ag time beEween PPRi Lhe processing of 1ocal data anrf ttre
availability of.SSi.S;t"d-lfai"tia" oata, shalL send each part as s'oo-rf'as it j-s
available. Thus,'iocil data processed (part r) shal1 be mailed to the participating discrict as
and a report generaLeri, a period that should cahe
soon as the results -fr;;
bave been
for districts in the statewide sample, and
four to six weeks iir" t."Lipt of materials
f ive Lo seven weeks f or those dilgicts that are part of Ehe Special Study A:r-ea '
compara,Eive data (Part Ir) shalL be mailed to aJJ participating dist'riets within bwo weeks
after pppJ and TcaDA_ agree on the state numbers. rhe comparative repoit shal] inc]ude the
that to ihe tables in the focal report the
;;f;l"a rables foi the-state in part r. It will also include, whei'e ap.pl.icabl-e, arr
correspond
district has alreadli-i.""1""a
*rf"""a set of the iraphice comparing Lhe statewide and distz'ict lumbers '
The.executive summary package (Part rrr), has a bound volume ';hat includes g:raptrics when
ipplf"Ji., shall fe-nnitea as soon as it been edited and' checked' ElernentaS'
summaries run approxinately fi-ve to seven pages in lenEth and secondarl/ sulrEnaries rUn
ennroximatelv si>: ;;-;f;ht'p"g"" in Length-. These summarj-es shall pro-ride a concise
;;;;ffi-;i-iit"-li"ai"gi u"LtuL for such puryoses as press releases and sroup
pr""""tit'ions (i'e., school boards or parent groups) '

The executirre summaries have been the most time-challenged eLement of. ihe three-part
;;;rit package a"ii""i.o io the districts and harre, in the past, required up Eo four
Eo compi-ete from tbe tjme that the comparative sLate daLa are available. BeginninE
months sha1l be selectsively rewritten to
wi-"h the 200.2 surveyl-lir" execuirve surmary cornponent rsd and refo:rmatted to be even more
cui down on the u*oirrr'- of editing that will be requi
:reader friendly and to incorpo:rate the available g:raphics into the Lexe of tbe documeni '
rt is thus envisloned thai Ehe .1ag tirne component can be reduced
beLween release of the comparative sLatewide data
alrd the mailing of the executive summary by as much as half' As
in each of the proceeding years, PPRI shall ltienpt lo meet epeeific needs of individual
districts where at aLl Possible
'Tlhe same general. format for district reports shall-be used as for the 2000 survey' Three
report formats *ir L be produceil to u""oi,rodaLe srnall (up Lo 30 students per qrade) , mediun'
(31_90 students p"i Siri;i, ana large school districts (90+ grade-size students per srr.ade). state
data for elernentar{-i"r"r comparisoi.s shall- be run for each catego,y for grades
data shalL also be qenerated and
four thz.ough six ai.ra-gtt.aes f-our and five. Statewide nine through
produced ror comparisons for grades seven through threLve,
'iwelve, "*"ooa"w-i"r"r
and grades eight, Len, and Lwelve.
Reporti.ng Requiremenbe progress of both staLe and local survelrs'
PPRI shal1 tceep rcele, fu13.y informed' regarding
-ehiling current actirrities, upcoming aetivities'
Monthly reporbs shaLl be slnt to TCADA
p:coblems, and unresolved issues as well as an)' pertinent tnformation'
sunteys
CostE AsEociated with Seabewide and' Special Sludy-Area
tt. staiewide survey will be absorbed
Alr oqrenses associaled with the admiiristration of
iv tCala, These ercpenditures include:
r Printing approximaLely 340,000 survey inst'rumenLs;
r Printing approxiinately 5,OO0 survey Adminisiration Guides;
 TCADA CONTRACT NT]MBER 5I'1 -2-2102
, Pagie 9 of 12

ppRI staff time to adrninister surveys in disLricts tlrat are needed bo comp'l gte the
staEe sample but are unwilting to self-adminislez' lhe survey,'
o Shipping and receiving -uhe instruments and associated adrninistration materials;
a trhe opticaL scan process for the completed sbage survey instruments;
o DaLa cleaning and Lhe generation of data Eapest a:nd
,. production of the state report to accompany loca1 reports to the districts.

QuaIttY Control Ehe reliability of data collection and

i .r.tr-"ty of controls shall be utilized to ensure
inEernal checks at each stage of Lhe data
inal-ysis-. These controls include independenL
col-t-ection and analysis process. PPRI shall continue to review its current protocols and
welcomes and encouragfes suggestions on protoeols from TCADA to safeguard Lhe integrity of
the data.
Pereolrnel and OrganLzation
Below are the key personnel devoted to this project along with a description of their
activities
ira.Bs6 a. Dyer, senior study Dc.rector, provides project oversighE for all processes and
p"r"otto"f -involved in the Texas School Survey at PPRI.quality
He is responsibLe for ensuring
iirii aff the tasks are compleLed on schedule and that sEandards are maintained.
i"-uaar.ti"n, he is the primary liaison betlteen PPRI and TCADA, as he conununicates projeci
air""S"", revisions, and ruling:s to appropriate personneL and maintains office
comninication at ppRI through regiular meetings. Dr. Dyer also monitors the project
accounting to ensu.re that budqet goals are met.
Bodhini Rasilra ,fayasuriya, Aesoc:late Research gciaDEiBe, oversees ai-.L sampfing, estimates,
and error esEimates. fn addition, she supervises all progranrning aspects of this project
including tshe training and supervision of programming personneJ. and progrann Ees-Ling. She
;;;it be responsible ior moniloring all guaiity control activities inofthe processingr of
al-l- data to TCADA.
the data. Ms. ilayasuriya sha1l also be responsible for transmittal
RosE G. Btah,ely, projeet, Supervisor, is pr-imarily responsibl"e for Ehe daii-y operations of
the project. Mr, Blakely p1ans, organizes, and directs the various tasks necessarY to
prodirce-both district arrd state ilaba. The tasks inctude modifying and ordering the survey
insLruments; contacting targeted districts; distributingi the survey materials,' ensuring
that staff supporL is ideguaCe to code and scan completed survey insL:ruments in a timelY
fashion; eheckingr initial data runs for errors; ard monitoring 'ube executive summary
writ.ers to ensure effective and efficient generation of reports and execucive summaries'
In addieion, he compiles surveys results (tables, figures, and executive summaries);
ittroi""" disEricts ?or services rendered; and addresses questions and concerns from
generaL analysis, gualiLy
participaCing school districts. His other duties include
-"o"tr"fl disirict. refations, and program record keeping. Mr. BlakeLy is also responsible
ioi .o*po"ing and/or editing mosts of the written material produced as part of the project.
Kennelb Brobst, Senior System Anal-yr!, has recentl-y rejoined PPRI staff from Ehe privaEe
sector to create a more iutomated data flow system and data warehouse for all- PPRI
nr.j""tr, including the Texas Scoo1 Survey. Mr. BrobsL qained experience f:rom corporate
-"*pioy*u"t working with Lerabytes of continuous-flow data. As a daLa warehouse
,p'.ci-"fist, he hal elqrerience wiLh the use of relational database systems, SAS as an ETL
Lool eo work with dat-a, and data warehouse interface for the creaEion of reports via the
previousfy, Mr. Brobtst has a thorough
irri"ttr.t. Having been apart of PPRI staffprocedures
understanding of curent PPRI operational
Kavlta iraswaLr Research Assistant, is a compuEer programmer whose dut'ies include the pre-
processing of scanned data to eliminate exaggerators and determine weighting facrors,
'rilii"s aid maintaining the sAs programs that analyze the scanned da-ua and produce
tabulated reports, the production oi graphs and executive ofsununary shells, progranming the
Scantron machines and vlrification of-dala, and analysis supplementary survey quesiions
as required.
 rc.qDl- coNrRA"* t**31n
2t r;' ;?t 13

William e, Coat', lllg Operator, is responsible for overseeing all computer operaEions at
ppRI, lnclucing daga processing, statistical analysis, graphics, problem tracking'
irii"ir.s, and mainiurru.rr"e. Vrr, coats is also responsible for manasernent of
;;;;;";i;s, as weL1, including fiLe servers and associated
aI1 networL otr"tuii6ns at t6e i'sLicuie collection and information hancling
comrnunicaLions eguipmen! in support of data
capabili-ties.
stsudeng ruorhers are responsible for
pachaging and. mailing Eurvef instrumenis and requisi te
sun'ey maieriaL rc-aisiiici parLicipant's; codj'ng.returned survey insf,ruments'' scanning;
and bi-ndlng and ma:-1ing suz-vl1' tesulbs co participaL!'ng districts'
Accounting staif at, PPRI nanage aLL funds receirred by the TCADA project and maintain
nnrrro] 1 for budqeued and non-budgeted wage personne]. Staff members also e>pediie and
and Inrer:f-.. wittt vendors to ensure all equip_me_nt is workins
fi;:ffi"';;;i;i;;-;"ppii""
properly.
Conclusior:
In ordeli lo accomplish all the tasks outliued in thie proposal, a strict schedul-e of
,"rt be adhered uo. state sunrey sampfe sereclion should be eompleted by early Fall-
"r"rri"
to faciliaate recruiiment efforts. necruicnent of selecLed districts should begrin no
i.r"r-tfr"" SeptenrUer t, }OOL. Project marhetingi actiwities wilL be largefy conducted
during SePtember.

survey maberials should be mooified in october and Br-inted in November or early December.
to districts beg-:-nning in Decesrber anci the sur-vey sha1l be
;;;- shall re aeriveied
y
sLate
-arioi"t.ted in ear] Januar1r througfh earLy May'

Modification of tables and figur.es and tire computer p:ogralns used to produce them wilL
Lake pJ,ace in wovernbar and December. Districtss planni-ng locaL surveys will r.eceive their
i""irirrnrs duringt beginning in mid-December and may administelthem any time through the
;e;t the school-;;;;. c-ompteted sunreys shallatbePPRI scanned and final reports,/executive
s.onunari-es shaf I be produced as the surveys ar::ive '
 TCAD;I, CONTP,ACII NUMBER51?.0-?64
Page 11 of 12

ATIACIIUEMT B

BI'DGET

cra.duate Assistants

Labor CoECE

G;TBen;Eft's-E $3?s staff $2s? Grail stugents

 FCADA col{ltRAgr r$ut4BER 5L7 -0-7 64
. Page !2 oi L2

I,3ain E enance /Renta

Suo-'ogat Nfisc Other

Direct cosLs
c,ract amount over