CITY OF CARMEL-BY-THE-SEA Council Report December 3, 2013

To:
From: Subject:

Honorable Mayor and Members of the City Council Jason Stilwell, City Administrator Consideration of a Resolution approving the use of the Sunset Center Theater lobby by The Carmel Foundation on January 30, 2014 for its annual meeting.

Recommendation:

Adopt resolution granting the Carmel Foundation one of the City's free use days for Sunset Center.

Executive Summary: The Carmel Foundation is requesting one of the City's free use days for

the Sunset Theater lobby for Thursday, January 30, 2014. The purpose for the free use day request is for a special Annual Meeting for fundraising purposes. The Foundation is planning to include music and hers d'oeuvres as part of the event.
Analysis/Discussion: The Carmel Foundation provides a variety of services to the Carmel

community including 45 units of low-income housing.

Their Annual

Meeting in the Sunset Theater will provide the Foundation with a unique opportunity to receive additional donations above their normal level. The 2013 Agreement between the City and Sunset Center Inc. {SCC) provides that the City shall have the right to use the Theater and lobby for up to five full days each fiscal year without charge provided that the City may not use any space committed to rental customers by SCC.
Previous Council Action/Decision History: The Council has approved a free use day of Sunset Theater to the

Carmel Foundation for its anniversary celebrations for the past eight years.
Attachments:

Resolution Letter of request

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Reviewed by:

City Administrator Asst. City Admin. Public Safety Dir

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Dir of CPB Library Dir

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Administrative Services Dir of Public Svcs Other

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CITY OF CARMEL-BY-THE-SEA CITY COUNCIL RESOLUTION 2013A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF THE SUNSET CENTER THEATER LOBBY BY THE CARMEL FOUNDATION ON JANUARY 30, 2014 WHEREAS, the City has free use days available for non-profit civic organizations that provide a public service to the Carmel community; and WHEREAS, the Carmel Foundation is a non-profit organization which has requested one free use day midweek on January 30, 2014; and WHEREAS, the purpose oftbe free use day requested by the Carmel Foundation is for its annual fundraising meeting. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES: 1. Approve one free use day of the Sunset Center Theater in January 30, 2014 as described in the Agreement between the City and the Sunset Center Cultural, Inc.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-THE-SEA this 3rd day December, 2013, by the following ro1l ca11 vote: AYES: NOES: ABSENT: ABSTAIN: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS:

SIGNED: ATTEST: Jason Burnett, MAYOR

Daryl A. Betancur, CMC Deputy City Clerk

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The Carmel Foundation

November 8, 2013

Jason Stil'well City Administrator Carmel-by-the-Sea City Hall BoxCC Carmel, CA 93921
RE: The Use of Sunset Center under the City's Allotment Dear Jason, While The Carmel Foundation has traditionally requested one of the City's free days to use the Sunset Center on a September date, in 2014 we would appreciate the opportunity to utilize the lobby of the Sunset Center for our oncea-year usage. If permitted, we would like to hold a dinner event at the Sunset Center on Thursday, January 30, 2014. By utilizing the space during the requested January 2014 date, we will be able to have a beautiful and unique venue for a fund raising dinner, enabling the Foundation to continue offering the programs and services provided to our community's senior population. Please contact me if yO l l. have any questions or neAd furthF.!r information. I look forward to hearing from you soon. Sincerely,

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President/CEO
P.O. Box 1050, Carmel, CA 93921 831.624.1588 Fax: 831.624.5705 www.carmelfoundation.org

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