NORTHERN CARIBBEAN UNIVERSITY DEPARTMENT OF COMPUTER & INFORMATION SCIENCE CPTR120: COMPUTER APPLICATION December 17, 2012 Sectional # 3

MICROSOFT EXCEL, ACCESS AND POWERPOINT

Lecturer: Dale Stephenson ID Number:

Score:

/100

QUESTION 1: MICROSOFT EXCEL 55 Marks Purpose: To demonstrate the ability to enter and copy formulas, and apply formatting to a worksheet. Problem: You are an accountant for a collectibles store that has locations all throughout the state. You are trying to determine if stores are meeting their sales quotas. You know the sales amount, returns amount and sales quota. You will calculate the rest using functions. Instructions: Perform the following tasks to create the worksheet shown in Figure E2A-1. 1. Enter and format the worksheet title Corital Collectibles and worksheet subtitle Yearly Sales Analysis in cells A1 and A2. Change the theme of the worksheet to the Concourse theme. Apply the Title cell style to cells A1 and A2. Change the font size in cell A1 to 28 points. Merge and center the worksheet title and subtitle across columns A through F. Change the background color of cells A1 and A2 to the Indigo, Accent 5, Lighter 60% color. Change the font color of cells A1 and A2 to the Yellow Standard color. Draw a thick box border around the range A1:A2. (4 marks) 2. Change the width of column A to 15.00 points. Change the widths of columns B through F to15.00 points. Change the heights of row 3 to 33.00 points and row 11 to 30.00 points. (2 marks) 3. Enter the column titles in row 3 and row titles in the range A10:A13, as shown in Figure E2A1.Center the column titles in the range A3:F3. Apply the Heading 1 cell style to the range A3:F3.Apply the Total cell style to the range A10:F10. Bold the titles in the range A10:A13. Change the font size in the range A3:F13 to 12 points. (2 marks) 4. Enter the data for the Store Location (A4:A9), Sales (B4:B9), Returns (C4:C9), and Sales Quota (E4:E9) columns using the column info from Figure E2A-1. (2 marks)

5. Use the following formulas to determine the Net Sales in column D and the Above Quota in column F for the first store location. Copy the two formulas down through the remaining store locations. (12 marks) a. Net Sales (cell C4) = Sales Returns b. Above Quota (F4) = Net Sales Sales Quota Determine the totals in row 10. 6. Determine the average, maximum, and minimum values in cells B11:B13 for the range B4:B9, and then copy the range B11:B13 to C11:F13. (12 marks) 7. Format the numbers as follows: (a) assign the Currency style with a floating dollar sign to the cells containing numeric data in the ranges B4:F4 and B10:F13, and (b) assign a number style with two decimal places and a thousands separator (currency with no dollar sign) to the range B4:F9. (2 Marks) 8. Create a Column chart showing Corital Collectibles information, using the range A3:F10 and apply chart layout 1. Rename the chart as Corital Column Chart with the title <your name Corital Collectibles Column> Change the tab color to red, Accent 2, darker 25%. (6 Marks) 9. Create a pie chart showing Corital Collectibles information, using the range A3:F9 and apply chart layout 6. Rename the chart as Corital Pie Chart with the title <your name - Corital Collectibles Pie> Change the tab color to indigo, Accent 5, darker 50%. (6 Marks) 10. Copy sheet 1 to sheet 2 and use conditional formatting to change the formatting to dark red font Indigo, Accent 5, Lighter 80% background in any cell in the range F4:F9 that contains a value less than 0. (2 Marks) 11. Use conditional formatting to change the formatting to yellow red fill with dark red text background in any cell in the range E4:E9 that contains a value between 500,000 to 750000. (2 Marks) 12. Change the worksheet name from Sheet1 to Sales Analysis and the sheet tab color to the Yellow standard color. Insert your name and ID number on the sheet in cell A17 and A18 (1 Mark) 13. Copy sheet 1 to sheet 3 and print formulas version from the range A3:F13. Close the workbook without saving the changes. Save the workbook as Corital Collectibles Yearly Analysis. (2 Marks)

Figure E2A-1

QUESTION 2 MICROSOFT ACCESS 30 Marks

Create a database in the access folder called Runaway Bay Auto Imports. (4 Marks) 1. Create a table called Employees with the following structure: Field Name Employee ID First Name Last Name Salary Full-Time Country DataType Text Text Text Currency Yes/No Text 20 25 Field Size 4 Primary Key Yes

20

2. Enter the following data into the table Employee ID NC01 PH02 HG03 KP04 YJ05 First Name Natilee Peter-Ray Harry Karen Yamma Last Name Campbell Hutchson Douglas Peters Jenkins Salary $90,000 $30,000 $75,000 $12,000 $80,000 Full-Time Yes No Yes No Yes Country Jamaica Barbados Cuba Jamaica Jamaica

3. Add your personal information to the Employee table. Use your initials and 06 as the Employee ID. Your salary is $ 48,000 because you are a part-time employee. (2 Marks) 4. Create another table called Sales using the following structure: (4 Marks) Field Name DataType Field Size Sales ID Number Vehicle Name Text 10 City Text 15 Employee ID Text 4 5. Enter the following data into the table and print the table. Sales ID 100 200 300 400 500 600 700 800 Vehicle Name Bike Car Bike Van Truck Car Car Pickup City Montego Bay Ocho Rios Mandeville Montego Bay Kingston Mandeville Ocho Rios Kingston Employee ID NC01 GH03 <Your ID> YJ05 PH02 NC01 GH03 YJ05

Primary Key Yes

6. Generate and print queries to answer the following questions: a. Display the employees who have sold cars in cities that begin with the letter M. Save the query as <Your Name> - M. (2 Marks) b. Display the part-time employees and the sales they have made. Include the sales id, vehicle, city and salary. Save the query as <Your Name> - Part-time. (2 Marks) c. Display the employees who have sold Cars. Include the Sales id and city. Save the query as <Your Name> - Cars. (2 Marks) d. Display employees that are from Jamaica. Include employee id first name, last name, and country. Save the query as <Your Name> - Jamaica. (2 Marks) e. Display the employees who have sold Van and Pickup. Include the Sales id and city. Save the query as <Your Name> - Van and Pickup. (2 Marks) f. Display the entire employee table and the Sales table in separate queries. Save the query as <Your Name>employee and sales respectively. (2 Marks) 7. Create a report using the following fields: employee id, first name, last name, salary, full-time, sales id, vehicle name, and city. Group the information by City and sort by sales id. The report heading should be Runaway Bay Auto Imports Report. (4 Marks)

8. Create a report using the following fields: employee id, first name, last name, salary, Country, sales id,
vehicle name, and city. Group the information by country and sort by city. The report heading should be Runaway Bay Auto Imports Report. (4 Marks)

QUESTION 3 MICROSOFT POWERPOINT- 15 marks

You have now been asked to prepare a slideshow for the company. Use the information below to create your show. Slide 1: Title Slide Title: Runaway Bay Auto Imports & Corital Collectibles Yearly Sales Analysis Sub-title: Prepared by: <Your Name> <Your ID Number> Slide 2: Title, Text & Clipart Title: About Us Text: We have stores in four cities Kingston, Mandeville, Montego Bay, and Ocho Rios. Our line of vehicles includes: bikes, cars, trucks, vans and power wheels for the younger drivers. We also invest in other companies to ensure growth and accountability; as a result we saw it fit to merge with Corital Store to enhance their sale qualities in Collectibles. Clipart: Choose a suitable clipart that speaks to the nature of the organization (pictures should reflect Collectibles and vehicles), use the internet where necessary.

Slide 3: Title Only Title: Analysis Column Chart Copy the column chart that was created earlier in the Excel file and paste it below the title. If it is small, maximize it so it can be seen clearly. Slide 4: Title Only Title: Analysis Pie Chart Copy the pie chart that was created earlier in the Excel file and paste it below the title. If it is small, maximize it so it can be seen clearly.

1. Apply one of the following designs to the entire slideshow: Crayon Blends Radial Please note if you do not have any of these designs on your computer, use one of your choice.