Value added service

VAS stands for Value-added Service. It is an operation performed on materials,

which enhances their value, worth, functionality or usefulness. In a customer scenario, the customer might request some specific service to the goods before they are delivered. Some examples being

1. 2. 3.

Company logo printed in a t-shirt Special packing of the shirt Labeling the material

For meeting the demands of such customer requirements, Value-added services are created in the AFS system. At any point of the sales cycle, VAS information is required and should be displayed to the user. Mainly there are two types of VAS information

1. 2.

VAS Data not tangible VAS Item tangible item

Creating a VAS item Creating a value-added material is similar to creating a normal AFS material with item category Group set to J3AV. (In sales order 2 tab)

When creating a Sales order for the Material (the normal material, not the VAS material), we will have to consider VAS items also. The Actual application of value added service for a particular material or customer happens in the warehouse, the warehouse personnel needs to be informed about the value added service that needs to go in for a particular order. This is done through determination of VAS in the delivery note. VAS Types There are three types of VAS

Ticketing / Labelling Packing Special Services

We will have to use Conditioning technique for VAS Information.( Tx : J3A9 Maintain condition data for VAS. Select Sales organization and customer and maintain the data. ) Ticketing / Labelling

Packing

Enter the details and also maintain the text. one to one mapping of main material and the VAS material

Not one to one mapping Maintain PO2, Material and also the increment

Special Services

Same as that of ticketing It could be some services together with a tangible item

Condition Records Attaching VAS data to an AFS material Tx : J3A9 , Condition Type : VAST , Select : Sales Area , Customer . Enter the sales area, and then customer number and press Tick/Labelling. Enter the VAS Material. Select the check box SD indicator so that item wil be created when entered in the sales order Also Select Select : Sales Area , Customer and material and enter the VAS material

SD indicator is set. Which means that VAS item will be created when saving a sales order. VAS In sales order VA01 -> enter the customer and material, the VAS data will be picked from the material depending on the condition records which are maintained.

Save the sales order. Standard Order 13478 has been saved. It can be seen that VAS data is picked. This depends on the customizing maintained in the customer master and also in the order type. Note : In order to create VAS items, Select the item, Navigate to Menu -> Goto -> Value Added Services > Create New item J_3ABDSI requirements are created

In AFS MD04 , we can see that requirements are created for VAS items also

VAS Data VAS data is not MRP relevant. The customers dont keep track of VAS data. Create a sales order and maintain VAS data

Database table : J_3AVATL

Allocate the order and create delivery. In the delivery document, Select the tab AFS Item overview and select GoTo -> Value added services -> Ticketing. VAS data will be displayed. Now the database table will have two entries.

Customizing for VAS

1.

Customizing in Customer master need to be maintained for the VAS data to be picked up automatically

1.
SPRO

Customizing in order level

For order type : OR

1.

Item Categories

For TAN,

Help.Sap.com link for VAS http://help.sap.com/saphelp_erp2005/helpdata/en/96/f317f1fdeaad4fa0c2275f68af5a1f/frame set.htm

Posted on December 10, 2011 by Sudha Nayak. Posted in AFS General, AFS SD | Leave a comment

MTO (Make To Order) scenario

Make-to-order production is a production cycle that guarantees that a material is produced exactly according to the requirements of one customer. In the case of AFS , MTO scenario is more or less similar to standard, with one exception of an ARun happening at background for the sales order. A special customizing need to be set to mark that explicit ARun is not necessary for MTO orders, rather it will happen during delivery creation.

First we will see how an MTO order is created. Create Sales order Execute transaction VA01 and create a sales order of Order OR. After entering the material change the Item Category to JMT2.

Enter all the remaining fields which are necessary and then save it. Lets see the status of the orders requirement in AFS MD04. Enter the material, plant and Order number and press enter

We can see that the order is in Blocked status now.

Execute MRP We will have to carry out MRP (/AFS/MD02) to proceed with the processing of the sales order. Depending on the business process, the Items of the sales order will be manufactured in house or procured from outside. And depending on the setting, AFS MRP will be create a Planned order or a Purchase Requisition. In this case explained today, we are going to talk about in-house production. Which means that when we execute MRP, a Planned Order will be created

We can see that for the sales order, a planned order is created. Create Production Order Now we will have to create a Production Order with this Planned order. Right click on the Line and select the entry Planned order to Production order.

Click on Generate Operation

Release and Save Order number 1012912 saved Goods Receipt The Goods which are manufactured should be entered in to the system. For that we can use Goods Receipt (Tx: MIGO)

Check and Post Once the goods receipt is done, Stock has come to our warehouse and it is assigned to the Sales Order. This can be seen in the Stock Requirement List (/AFS/MD04).

It can be seen that the stock is an E Stock (Sales order stock). This is also called Order assigned stock. This stock can be assigned only to the sales order for which it has been created. Create Delivery Once the stock is there in the warehouse, we can create a delivery using VL01N or any other similar transactions. Note : In the MTO scenario, ARun happens at background during delivery creation. As ARun is mandatory for an AFS material, we will have to maintain a customizing setting in SPRO mentioning that this order-to-cash cycle is without explicit ARun. SPRO customizing path is SPRO -> Logistics Execution -> Shipping -> Deliveries -> Define Delivery Item Categories for AFS. The flag MTO/PTO w/o ARun should be set

Posted on November 21, 2011 by Sudha Nayak. Posted in AFS SD | Tagged MTO, SAP AFS, SAP Apparel and Footwear Solution | 3 Comments

AFS O2C Scenario

We will see how Order to Cash scenario is handled in AFS. AFS works almost the same way as that of standard with an additional step of Allocation wherein we do hard allocation of stocks to the sales order. Lets see the steps one by one

1 . Creating a Sales order

Prerequisites : Customer, Sales organization and all the basic organizational data is already created in the system Step 1 : Execute transaction VA01 and enter the Order type : OR. Create Standard Order screen is displayed.

Step 2 : Enter the Sold-to-Party, Ship-to-Party and then enter the AFS Material. For an AFS Material, the quantiry should be entered at the grid level. Hence navigate to the grid entry screen and enter the quantity.

Step 3 : Enter all the remaining data which is required for making the sales order complete. Step 4 : Save the document. Note down the sales order number.

2. Checking the status in AFS MRP

Execute the transaction /AFS/MD04 and enter the material for which the sales order was created and the plant information. The SKU information is displayed as Blocked requirements. Which means that that much quantity of the Material SKU is blocked for the particular Sales order.

Note : If there is stock in the system, the stock will be temporarily assigned to the Sales order and it will be shown in the tab T Temporary Assigned Stock

As currently there is no stock in the system, we will have to put some stock via MB1C or similar transaction. Now if you run MRP, we can see that the stock is temporarily assigned to the sales order.

The status is T Temporarily assigned Stock.

3. Allocating the Order

ARun (or Allocation Run) is a mandatory step in the O2C scenario in AFS. Allocation was introduced to make sure that the stocks are assigned to the orders depending on the changing fashion trends. Allocation make sure that the particular stock is assigned to an order and is not consumed by any other Sales Orders. Execute transaction J3AT and choose the allocation type. Here , I am choosing 0001. Now press enter.

Enter Plant and material in the Material tab and in the Sales tab, enter Sales order number. Give a future date in the Open to Delivery field. Execute. Allocation Run reuslts will be displayed.

Save it and the allocation is succesfully carried out. Now if you check the status of the order in AFS MRP, we can see that the order is changed to F Fixed Assignment. Which means that the stock is fixed to the Order.

4. Creating Outbound Delivery

Execute transaction VL01N and enter the shipping point and the Sales order number. In the case of AFS materials, delivery can be created only after Allocation Run has happened. The delivery is created from the items of the sales order, with the grid entries created as batch split items in the delivery. Picking can be carried out here and also PGI can be done.

5. Checking the Document Flow

All the documents which are created as part of the order to cash scenario are linked as in standard and it can be displayed via Document flow in the Sales order or Delivery document. VA02 -> (Sales Order number) -> Menu item -> Environment -> Display Document Flow. All the documents will be displayed.

In short, the Order-to-cash cycle is

1. 2. 3. 4. 5. 6. 7.

Create Sales order (VA01) If there is no stock, go Goods Receipt (MB1C) MRP Run and see the status (/AFS/MD04) Execute Allocation Run (J3AT) Outbound delivery ( VL01N) Post goods Issue. ( VL02N) Billing (VF01)