DRAFT Agreement betweenthe UnitedNations CommonSystem/ ChiefExecutivesBoardfor Coordinationandthe Associationinternationale desInterprtesdeConfrence, regulatingtheConditionsof EmploymentofShortTerm ConferenceInterpreters

1July2012

Contents(thiswillbeautomaticallygenerated)
I.Scopeandimplementation II.Appointmentandtermination III.Remunerationpolicy IV.Travelconditions V.Socialsecurity VI.Workingconditions VII.Discipline VIII.Settlementofdisputes IX.Otherprovisions Annexes A.Remunerationpolicyandscheduleofrates B.Classificationofinterpreters(GroupIandGroupII) C.Numberofassignmentsbycontractduration D.SystemofCompensationforExtraWorkload E.GuidelinesforWebcastingofInterpretation F.OrganizationspartytotheAgreement G.OrganizationalentitiestowhichtheAgreementapplies
Paragraphs Page

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AgreementbetweentheUnitedNationsCommonSystem/ ChiefExecutivesBoardforCoordinationandthe AssociationinternationaledesInterprtesdeConfrence, regulatingtheConditionsofEmploymentofShortTerm ConferenceInterpreters

1.

InmeetingsbetweenrepresentativesoftheAssociationinternationaledes InterprtesdeConfrence(hereinafterreferredtoasAIIC)and representativesoftheUnitedNationsCommonSystem/ChiefExecutives BoardforCoordination(CEB)(hereinafterreferredtoasthe Organizations),ithasbeenagreedthat,subjecttotheapprovalofAIIC andoftheOrganizations,theconditionsofemploymentofshortterm conferenceinterpretersshallbegovernedbytheprovisionssetout below.1

I.

Scopeandimplementation

Scope
2. ThisAgreementshallbeapplicabletotheservicingofconferencesand meetingsorganizedbythepartiestotheAgreement,byanymodeof interpretationandonaworldwidebasis,pursuanttotheirmandated activities.2ItshallbeopentoallexistingorganizationsoftheUnited NationsCommonSystemandshallbeextendedbymutualagreementto otherorganizationsoftheCommonSysteminvitedtojointheAgreement duringitsperiodofvalidity.Thelistoforganizationsthatarepartytothe AgreementiscontainedinannexF.Amoredetailedlistoforganizational entitiestowhichtheAgreementappliesiscontainedinannexG.

_________________________
1

For the purposes of this Agreement, short-term conference interpreters also refers to temporary and freelance interpreters, terms used by some organizations in accordance with their Staff Regulations and Rules. Mandated activities of organizations party to this Agreement are defined in, or derive from: (a) The UN Charter, statutes and treaties or other international instruments as applicable, which establish the respective organization with its object, purpose and functions; (b) Decisions of their policy-making organs/governing bodies set up by these international agreements; and, (c) Decisions by their respective Executive Heads on implementation activities of the organizations.

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Duration

3.

ThisAgreementshallbevalidfortheperiodfrom1July2012to30June 2017.IfanewAgreementcannotbeconcludedbeforetheexpirydate, theAgreementmaybeextendedforafixedperiodtobeagreedbyall parties.However,everyeffortshouldbemadetoconcludethe negotiationsforanewAgreementpriortotheexpirydate,and negotiationsshouldthereforecommencewellaheadofthedateofexpiry.

Notificationofacceptance

4.

EachOrganizationandAIICshallnotifytheCEBSecretariatofits acceptanceoftheAgreement.TheCEBSecretariatshallinformallparties oftheacceptancenoticesreceived.

ExceptionalconditionsthatwouldrequirearenegotiationoftheAgreement

5.

TheprovisionsofthisAgreementspecificallyconcerningremuneration mayberenegotiated,attherequestofAIICoroftheOrganizationsinthe eventof: (a) Areformoftheinternationalmonetarysystem;or (b) Theabandonment,bytheOrganizations,oftheUnitedStatesdollaras thesolebasisfortheestablishmentofprofessionalcategorysalariesor allowances;or (c) AmodificationoftheUnitedNationspostadjustmentsystem;or (d) Anyotherexceptionaleventormajorchangeofcircumstancesinone orseveraloftheratifyingOrganizations,whichleadsanyoftheparties tobelievethattheycannotfullyrespectthetermsofthepresent Agreement, providedthatanyoftheaboveeventssignificantlyaffecttheremuneration levelsofinterpreters.

II.Appointmentandtermination

Nondiscriminationinrecruitment

6.

Recruitmentofinterpretersshallbeconsistentwiththeprincipleslaid downintheCharterandtheConstitutionsoftheOrganizations,in particularandforexample,Article101(3)oftheUnitedNationsCharter: "Theparamountconsiderationintheemploymentofstaff...shallbethe necessityofsecuringthehigheststandardsofefficiency,competenceand integrity...".Itshallalsobewithoutanyformofdiscrimination whatsoever,withoutprejudicetotheStaffRegulationsandRulesofthe Organizations.

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7.

AssetoutintheUnitedNationsStaffRegulationsandRulesandthe standardsofconduct,allinternationalcivilservants,includingshortterm conferenceinterpreters,mayformandjoinassociations,unionsorother groupstopromoteanddefendtheirinterestsandtheyshouldenjoy protectionagainstdiscriminatoryorprejudicialtreatmentbasedontheir statusorsuchactivitiesasstaffrepresentatives.

Offersofwork
8. Offersmadebyanorganizationtoaninterpreterareoftwocategories: firmoffersandoptions.

(1)Definitions
(i)AfirmofferisanofferofworkthatisbindingbothontheOrganization andontheinterpreterwhoacceptssuchanoffer. (ii)Anoptionisaproposalofworkthatisnonbindingforboththe Organizationandtheinterpreter. (iii)Arequestforavailabilityisnotanofferofworkbutmerelyanenquiry bytheOrganizationconcerningtheavailabilityoftheinterpreterfora periodofwork.Itisinnowaybindingoneitherparty.

(2)Firmoffers
(i)TheOrganizationshallendeavour,wheneverpossible,tomakefirmoffers withoutresortingtooptions. (ii)Theinterpreter,inacceptingafirmoffer,therebyundertakestofulfilthe ensuingcontractandonlytowithdrawfromitiftheOrganizationhas consentedtoasuitablealternative.

(3)Options
i)TheOrganization,ifitisunabletocommititselfimmediatelytoafirm offer,mayproposeanoptiontotheinterpreterandmaintainthatoption untilsuchtimeastheinterpretercallsuponthatOrganizationtoconfirmit asafirmoffer. (ii)Theinterpreter,inacceptingsuchanoption,therebyundertakesto accordprioritytotheOrganizationfortheperiodconcerneduntilsuchtime aseithertheofferisconfirmedasafirmofferorcancelled.

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(iii)Shouldservicingofthemeetingnolongerberequired,theOrganization shallinformtheinterpreterassoonaspossibleandreleasethatinterpreter fromtheoption. (iv)Organizationsshouldendeavourtorestrictthenumberofoptionsto theirexpectedrequirements.Similarly,interpretersshouldrefrainfrom acceptingmorethanoneoptionforthesameperiod.

(4)Competingoffers
(i)Theinterpreter,ifofferedworkelsewhereforpartoralloftheperiod coveredbyanOrganizationsoptionshallrequesttheOrganizationto confirmitsownoptionasafirmofferbeforeacceptinganyotheroptionor offer. (ii)Whenaninterpreterrequestsconfirmationofanoptionasafirmoffer, theOrganizationshall,within24hoursofthefirstworkingdayofreceiptof theinterpretersrequest,providearesponseandshallendeavoureitherto confirmtheoptionasafirmofferortocancelitandtherebyreleasethat interpreter. (iii)IntheabsenceofaresponsefromtheOrganizationbythedeadline referredtoabove,thatoptionshallautomaticallybedeemedtohave lapsed.

(5)Paymentofindemnity
Onlyafirmofferthatisacceptedbytheinterpretershallgiverisetothe paymentofindemnitiesasprovidedforinparagraph12(Cancellationor terminationofappointment).

Lettersofappointment

9.

WhenacceptingworkforanOrganizationoftheUnitedNationsCommon System,ashorttermconferenceinterpretershallbegrantedatemporary orshorttermletterofappointment.Thetermsoftheletterof appointmentshallcomplywiththeprovisionsofthisAgreement,tothe extentthattheydifferfromtherulesoftheOrganizationgoverning temporarystaff.Thecontractsgrantedtoshorttermconference interpretersshallindicate:(a)theplaceofwork;(b)thedatesof engagement;(c)theapplicableremunerationrates,whetherdailyor monthly;(d)areference,whereapplicable,toaCaisseand/oraccident andsicknessinsurancewhentheregulatoryframeworkofthehiring Organizationprovidesforthisoption,andthecorrespondingpercentage tobededucted;and(e)whethertheshorttermconferenceinterpreters

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engagementinvolvestravelandwhetheradailysubsistenceallowance (DSA)ispayableand,ifso,inwhatform.

Privileges,immunitiesandresponsibilities

10.

WhenworkingforOrganizationsoftheUnitedNationsCommonSystem, shorttermconferenceinterpreters: (a) Byvirtueoftheircontract,shallhavethestatusofofficials,3pursuant totheConventiononthePrivilegesandImmunitiesoftheUnitedNations, theConventiononthePrivilegesandImmunitiesoftheSpecializedAgencies andrelevantagreementswithhostcountries,asapplicabletoeach Organization,andthereforeenjoytheprivilegesandimmunities,andhave theresponsibilities,pertainingtothatstatus; (b) Shallbeboundbythestrictestconfidentialityandsecrecy,whichmust beobservedtowardsallpersonswithregardtoinformationgatheredinthe courseofprofessionalpractice.

Professionaldomicile
11. Thefollowingprovisionsareestablishedwithrespecttoprofessional domicile: (a) ForthepurposeofthisAgreement,theprofessionaldomicileofthe shorttermconferenceinterpreteristhedomicileforwhichthatinterpreter declaresher/himselflocal; (b) Theprofessionaldomicileofshorttermconferenceinterpreterswho aremembersofAIICshallbepublishedintheAIICYearbook.The OrganizationsshallrequestaninterpreterwhoisnotamemberofAIICto declarethatinterpretersprofessionaldomicile,whichshallbeapplicableto everyOrganizationthatispartytothisAgreement.Anysuchinterpreter mayhaveonlyoneprofessionaldomicileatanyonetimeandmaychangeit onlyforconsecutiveperiodsofnofewerthansixmonths.Employment conditionsshallbegovernedbytheprofessionaldomicileoftheinterpreter atthetimeemploymentisoffered,irrespectiveofthatinterpretershome addressoractualplaceofresidence; (c) AIICsprofessionaldelegationsshallliaisewiththeOrganizationsto ensurethatAIICslistofallshorttermconferenceinterpretersdeclared professionaldomicilesiskeptuptodate.Organizationsshallprovide informationuponrequestandwiththeconcurrenceoftheinterpreter concerned,butcannotassumeresponsibilityforanyinaccuracies.Any
_________________________
3

In connection with the reference to the Convention on the Privileges and Immunities of the United Nations, the term officials instead of temporary staff members is used here for the purpose of simplicity. It is understood that the term officials includes temporary, or short-term, staff members.

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breachesoftherulesgoverningprofessionaldomicileshallbecorrected throughAIICsappropriatedisciplinaryprocedures,asapplicable.

Cancellationandterminationofappointments

12.

WhenanOrganizationterminatesorcancelstheappointmentofashort termconferenceinterpreter,thefollowingprovisionsshallapply: (a) Forreasonssuchasillhealth,4abandonmentofappointmentor assignedfunction,misconduct,unsatisfactoryserviceorthediscoveryof factsanteriortotheappointmentofthestaffmemberwhich,hadtheybeen knownatthattimewould,undertheprinciplesestablishedintheCharter andtheStaffRegulationsandRules,haveprecludedher/hisappointment, theshorttermconferenceinterpretershallbepaidsuchindemnitiesasare providedforintheStaffRegulationsandRulesoftheOrganization applicabletoshorttermortemporarystaff; (b) Foranyreasonotherthaninsubparagraph12(a),andwithout prejudicetosubparagraphs12(e)and(g)below,ifthecancellationofa monthlycontractiscommunicatedmorethan15daysbeforethebeginning oftheappointment,ormorethan30daysforadailycontract,theshort termconferenceinterpretershallbepaidanindemnityequalto50percent ofthesalaryfortheperiodsetoutintheletterofappointmentorother documentwhichwouldbeissuedbytheappropriateauthoritywithinthe Organizationconcernedatthetimethattheengagementoftheshortterm conferenceinterpreterisconfirmed; (c) Foranyreasonotherthaninsubparagraph12(a),andwithout prejudicetosubparagraphs12(e)and(g)below,ifthecancellationofa monthlycontractiscommunicated15daysorlessbeforethebeginningof theappointment,orfewerthan30daysforadailycontract,theshortterm conferenceinterpretershallbepaidanindemnityequalto100percentof thesalaryfortheperiodsetoutintheletterofappointmentorother documentissuedbytheappropriateauthoritywithintheOrganization concernedatthetimethattheengagementoftheshorttermconference interpreterisconfirmed; (d) Foranyreasonotherthaninsubparagraph12(a),andwithout prejudicetosubparagraph12(e)below,ifthecancellationiscommunicated afterthebeginningoftheappointment,theshorttermconference interpretershallbepaidanindemnityequalto100percentofthesalary derivedfromthatengagementinrespectoftheunexpiredperiod; (e) Asaconsequenceofthecancellationofmeetingsowingto circumstancesofforcemajeurewhichpreventeitherparty,forreasons beyondtheircontrolandindependentoftheirwill,fromfulfillingtheir

_________________________
4

In such cases the Organizations shall endeavour to find a way to ensure that the insurance coverage does not cease.

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obligations,5theOrganizationshallpaytheshorttermconference interpreteranindemnityequalto50percentofthesalaryfortheperiod setoutintheletterofappointment,ifsaidcancellationiseffected30days orfewerpriortothescheduledstartingdateoftheappointment. (f) TheOrganizationshallreimbursetheinterpreterforcosts,authorized bytheOrganizationwithinitstravelpolicylimits,thattheinterpretermay haveincurredindirectconnectionwiththatappointment; (g) Asageneralprincipleinrespectofcancellationindemnities,theshort termconferenceinterpretershallmakeeveryefforttofindequivalent employmentfortheperiodinrespectofwhichsuchindemnitiesare payable,andifemploymentisobtainedwithanOrganizationorthirdparty, theindemnitypayableshallbereducedbyonedayforeachdaythereof.

III.Remunerationpolicy

13.

Theremunerationofshorttermconferenceinterpretersemployedby OrganizationspartytotheAgreement,whetheronadailyormonthly basis,isspecifiedinAnnexAhereto. Appointmentsshallbeformalizedbytheissuanceofacontractby Organizations.Thecontractshallindicatethespecificperiodof engagementandthenumberofdaystobepaid,aswellastheapplicable remunerationrate. SubjecttotheprovisionsofthisAgreement,specificallyparagraph32 (Workload),onedailyrateshallbepayabletotheinterpreterforeach contractday,adaybeingdefinedasa24hourperiodfrommidnightto midnightorpartthereof(includingpublicholidayswithintheperiodof contract). Byreferencetothesevendayweeklycalendar,thesixthandseventhdays shallalsobepaidtointerpreterswhentheyareundercontractoutside theirprofessionaldomicile. Similarly,suchsixthand/orseventhdaysshallbepaidtointerpreters undercontractattheirprofessionaldomicileiftheemploying Organizationhasrequestedthem,eitheratthetimeofthefirmofferor thereafter,tobeavailabletoworkonthosedays.Suchdaysshallbepaid irrespectiveofwhetheranysuchinterpreterisactuallyassignedtowork onthosedays. ThesalaryratessetoutinAnnexAarenetofbothincometaxandstaff assessment.

14.

15.

16.

17.

18.

_________________________
5 In case of doubt as to the applicability of this article, parties shall confer and come to an agreement.

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Dailyremunerationrate

19.

AshorttermconferenceinterpreteremployedbyanOrganizationfor fewerthan60daysfromthefirstdayofher/hisappointmentshallbe employedonthebasisofadailyappointmentandthedailyrate conditions.

Monthlyremunerationrate

20.

Thefollowingprovisionsshallapplywithrespecttomonthlyrates: (a) AshorttermconferenceinterpreteremployedbyanOrganizationfor acontinuousperiodof60daysormoreshallbeemployedfromthefirstday onthebasisofamonthlyappointmentandthemonthlyrateconditions; (b) Themonthlysalaryundersuchappointmentshallbedeterminedusing themethodologyindicatedinannexA; (c) Whenaperiodofemploymentatdailyratesisextendedinsuchaway thattheextension,togetherwiththeoriginaldurationofthecontract, exceeds60days,theprovisionsgoverningmonthlyappointmentsshall applyfromthe61stday; (d) Forshorttermconferenceinterpretersemployedonmonthly appointments,leaveshallaccrueattheratespecifiedintheStaff RegulationsandRulesoftheemployingOrganizationandprorataforeach partofamonth.TheOrganizationmayindicatetheperiodsfallingwithin theemploymentperiodwhentheaccruedleavemustbetaken,provided thattheshorttermconferenceinterpreterisgivenatleast15daysnotice; (e) Attheendofanappointment,theunusedleavedaysshallbepaidin accordancewiththeStaffRegulationsandRulesoftheemploying Organization.

Remunerationduringtravel

21.

Thefollowingprovisionsshallapplywithrespecttoremunerationduring travel: (a) Thetravelrulesapplicabletotheregularstaffofanemploying Organizationshallbeapplicabletothetravelofshorttermconference interpreters; (b)Whenashorttermconferenceinterpreterisrequiredtotraveltoaduty stationawayfromher/hisprofessionaldomicile,s/heshallbeequally entitledtotheapplicablesubsistenceallowanceinaccordancewiththe policyandpracticeforregularstaffoftheemployingOrganization. (c) ForthepurposesofthisAgreement,authorizedtraveltimeofshort termconferenceinterpretersisworktimeforallpurposes,asforregular staff.Thetraveldatesshallbespecifiedinthecontractwheneverpossible. Accordingly,exceptwhereitisagreedinadvancethatanynecessarytravel

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canreasonablybeaccomplishedduringtheperiodofassignment,ashort termconferenceinterpreterrecruitedfromoutsidethedutystationshallbe paidonehalfoftherelevantrateinAnnexAinrespectofthecalendarday precedingthebeginningofher/hisassignmentandonehalfday'ssalaryin respectofthecalendardayfollowingtheendofher/hisassignment.For anyfullcalendardayoftraveltime,includingauthorizedstopoversandrest periods,asdetailedinparagraph25below,theshorttermconference interpretershallreceiveafulldayssalary.

IV.Travelconditions

General

22.

ExceptasmaybeotherwiseprovidedinthisAgreement,thetravelrules applicabletotheregularstaffoftheemployingOrganizationwhileon officialtravelshallbeapplicabletothetravelofshorttermconference interpreters.Incasesofnonlocalrecruitment,travelshallbeprovidedfor theshorttermconferenceinterpretertoproceedfromher/his professionaldomicile(orfromanotherplacewithinthesamecost)to her/hisplaceofworkandreturn.Thisprovisionshallnotprecludeany arrangementwherebycostsmaybesharedbetweentheemploying Organizationandapreviousorsubsequentemployerininstanceswhen theperiodsofemploymentareconsecutive.TheOrganizationsshallmake everyefforttoensureuniformityofpracticeinrespectoftravelrules. Notravelshalltakeplacewithoutatravelauthorization,includingprior medicalandsecurityclearanceswhereapplicable.ThehiringOrganization shallnotbeheldliableintheeventthatashorttermconference interpreterdoesnotprovideappropriatemedicalcertificationpriorto her/hisengagement.Failuretodososhallresultinthewithdrawalofthe offerorterminationofappointmentwithoutcompensation.The employingOrganizationshallinformtheshorttermconference interpreteroftheserequirementsatthetimeoftheproposalofwork. WhenanOrganizationofferstheshorttermconferenceinterpretera contract,itshallinformher/himofthetravelarrangementsitintendsto make.Thisinformationcanbeprovidedviatheofferofappointmentor otherofficialwrittencommunication,suchasemailnotification.Ifthe shorttermconferenceinterpreteracceptsthecontract,s/heshallalso acceptwhatevertravelarrangementsaremade,unlessher/his professionalobligationspriortoorsubsequenttoher/hiscontractare suchastorenderimpractical,intheopinionoftheOrganization, participationinsucharrangements. ApplicableDSAshallbepayabletotheshorttermconferenceinterpreter duringthelengthoftheassignmentwhileontravelstatus,includingany traveldaysinadditiontothenormallengthoftheassignmentwhichs/he

23.

24.

25.

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isrequiredtospendawayfromher/hisprofessionaldomicilebyreasonof thetravelarrangementsauthorizedbytheemployingOrganization.

Stopoversandrestperiodsduringairtravel
26. Inschedulingthedepartureofaninterpreterforameeting,theemploying Organizationshallensurethatwhentraveltakesplacebyair,ormostlyby air,thedeparturetakesplacesufficientlyearlythat(inthecaseofa journeywithnointermediatestopovers): (i) Ifthescheduledtraveltimeforthejourneyisbetweensixandten hours,theinterpreterisnotrequiredtocommencedutywithin12 hoursafterarrivingatthedutystation; Ifthescheduledtraveltimeismorethantenhours,theinterpreteris notrequiredtocommencedutywithin24hoursofarrivingatthe destination;

(ii)

(iii) Minorvariationsfromtheseminimaarisingfromscheduledflight timetables(forexample,infrequencyofflights)shallbeacceptable withinreason,subjecttoagreementbeforethejourneybegins; (iv) Subjecttoparagraphs21,22and24above,theinterpretershallbe entitledtoutilizetheserestperiodseitheratthedestinationorinthe formofstopoversenroute.

Dailysubsistenceallowance

27.

Ashorttermconferenceinterpreterengagedtoserveinadutystation awayfromher/hisprofessionaldomicileshallbeentitledtoreceivethe applicableDSAinaccordancewiththeDSAratesestablishedbythe InternationalCivilServiceCommission(ICSC)andinaccordancewiththe traveladvancespolicyoftheemployingOrganization.Theconditionsfor thepaymentoftheallowanceshallbethoseapplicabletotheregularstaff oftheOrganization,includinginrespectofadjustedrates(e.g.,when accommodation,transportationand/ormealsareprovided)and supportingdocumentationrequirements,aswellas,wherenecessary, recourseprocedures.

V.Socialsecurity

Socialsecurity

28.

Theremunerationratesforshorttermconferenceinterpreterssetoutin AnnexAarenetoftaxandincludeasocialsecurityelementofnineper cent.Atthewrittenrequestoftheshorttermconferenceinterpreterand subjecttotheOrganizationsrules,apercentageoftheshortterm conferenceinterpretersemolumentsmaybewithheldbytheemploying

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Organizationandpaidinthenameoftheshorttermconference interpreterintoanapplicableschemesuchastheCaissedePensionsdes InterprtesetTraducteursdeConfrenceortheCaissedePrvoyancedes InterprtesdeConfrence.

Lossofearnings,sicknessandaccidentinsurance,andsickleave

29.

Totheextentpossible,andsubjecttotherulesoftheemploying Organization,shorttermconferenceinterpretersmaybeallowedto participateinalossofearningsandinsuranceschemeforillnessorinjuries occurringduringtheirrespectiveappointments. Withrespecttosickleave,Organizationsmaygrantreasonableleaveas providedforothertemporarystaffundertheapplicableStaffRules,and withinthetermsanddurationofthecontractinforcewithoutanyrelated obligationfortheOrganization(suchasinrespectofhospitalization, insurance,etc).

30.

VI.Workingconditions

Teamstrength
31. (a)Atnotimeshallfewerthantwointerpretersbeassigned6perbooth. (b) Nointerpretershallbeassignedastheonlymemberofateamcapable ofprovidingrelayfromagivenworkinglanguage. (c) Inthecaseoftwolanguagemeetingsservicedfromonebooth,at leastthreeinterpreterscapableofworkingintobothlanguagesshallbe assigned. (d) InthecaseoftheArabicandChinesebooths,specificallyreferredtoin paragraph33below,atleastthreeinterpretersshallbeassignedtothe booth,ofwhomatleasttwomustbecapableofworkingintotwoofthe languagesused. (e) Moreinterpretersshallbeassignedwhen: (i) Thelanguagecombinationsaresuchthatfewerinterpreters wouldnotbesufficienttocoverthem; (ii) Numerouswrittenpresentationsaretobegiven; (iii) Thetechnicalorscientificnatureoftheconferencecallsfor extensiveinsessionpreparation. (f) TeamsincludingoneormoreGroupII7interpretersshouldcomprise enoughexperiencedpivotsinthesameorotherbooths.GroupII interpretersshallthusnotberequiredtoproviderelay.
_________________________
6

In the context of team strength, an interpreter assignment is the posting of one interpreter to one meeting.

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Workload

32. (a) ItshallbetheresponsibilityoftheemployingOrganizationtoensurea normalworkloadforinterpreters.Inthiscontext,anormalworkloadisone thatcomplieswiththeconditionsstipulatedintherelevantresolutionsof theUnitedNations,pursuanttothe1974reportoftheJointAdvisory Committee,whichestablishedtheseworkloads. (b) Accordingly,nointerpretershallbecalledupontoworkatmorethan twomeetingsperday.Thereshallbeabreakforaperiodofnoshorter thanoneandahalfhoursbetweensuchmeetings. (c) Similarly,nointerpretershallbeassignedformorethantwoandahalf tothreehoursfromthetimewhenthatinterpreterisrequiredtobeon duty.Aninterpreterwhohasbeensummonedtodutyandhasarrivedat theplaceofassignmentatthescheduledtimeofassignmentshallbe deemedtohavebeenassigned,evenifthemeetingtowhichthat interpreterhasbeensummonedhasconcludedorhasbeencancelledinthe meantime. (d)Similarly,nointerpretershallbecalledupontoworkmorethaneight meetingsonaverageperweek,aweekbeingaperiodofsevenconsecutive days.Forperiodsofemploymentoffewerthanfivedays,anormal workloadisfivemeetingsinathreedaycontract,oramaximumofseven meetingsinafourdaycontract.Themaximumperiodoverwhichmeetings maybeaveragedshallnotexceedtwoconsecutiveweeks.Foreaseof reference,atableindicatingtherespectivenumberofassignmentsis attachedasAnnexC. (e) Shorttermconferenceinterpretersshould,wheneverpossible,be givenreasonablenoticeofmeetingsoutsidenormalworkinghours. (g) Exceptonthelastdayofcontract,forthepurposesofworkload calculation,andwithoutprejudicetothemaximumweeklyworkload establishedinthisparagraph,alatehourmeetingstraddlingmorethanone dayshallcountasonemeetingonlyandtowardsdayone. (h) Interpretersassignedafter20h00shallhaveabreakofatleast12 hours. (i) If,inagenuineemergency,anOrganizationisunabletoimplementthe aboveprovisionsregardingweeklyworkloadandifadequatetimeoff cannotbegivenwithintheshorttermconferenceinterpreter'speriodof employmentinaccordancewithsubparagraph32(d)above,itshallgrant thatinterpretercompensationinaccordancewiththetermssetforthin AnnexD. 33. Exceptfortwolanguagemeetingsservicedfromonebooth,thereshallbe onebooth,workinginonedirectiononly,fortheofficiallanguagesofthe Organizationconcerned.However,owingtoashortageofmultilingual interpreterswithArabicandChinese,itmaybenecessaryinthecaseof
7

Interpreters classified in Group II are defined by AIIC as beginners (see Annex B).

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thesetwolanguagestouseatwowayboothworkingbothintothe languageconcernedandfromitintooneoftheotherlanguagesofthe meeting,theremainingboothsworkingfromtheinterpretationinrelay. TheOrganizationsandAIICagreethatthismethodisunsatisfactoryandthat itshouldbeusedonlyinthecaseofthetwoofficiallanguagesstipulated aboveaswellasofanynonofficiallanguageoftheOrganizationconcerned forwhichnomultilingualinterpretersareavailabletoworkfromthat language.

Disclaimerforbroadcasting

34. ForthepurposeofthisAgreement,thetermbroadcastingrefersto transmissionbytelevision,radioandwebcasting8foronlineuseorfor downloading,asappropriateunderarrangementsforaccess,in accordancewiththepolicyoftheemployingOrganization. 35. TheOrganizationsshallconsulttheProvisionsgoverningBroadcastingof Interpretation(AnnexE).Intheeventofwebcastingofinterpreted sessions,thefollowingdisclaimershallbeprominentlydisplayedontheir respectivewebsites: Theinterpretationofproceedingsservestofacilitatecommunicationand doesnotconstituteanauthenticorverbatimrecordoftheproceedings. Onlytheoriginalspeechisauthentic. 36. Anaudio/videofileofinterpretationshallbethepropertyofthe employingOrganization.Whensuchfilesarebroadcastorotherwise madepubliclyavailable,anyresponsibilityorliabilityshallbevestedinthe Organization.

Technicalinstallations

37.

Organizationsshouldendeavourtoprovidefacilitiesformeetingsat headquartersorelsewhere,compliantwiththeinternationalstandards applicabletosimultaneousinterpretationfacilities,suchas: ISO2603:1983forbuiltinbooths ISO4043:1981forportablebooths IEC914:1988forequipment

and,wheneverpossible,alsowithISO2603:1998andIEC60914:1998. 38. Inplanningfortheconstructionormodificationofboothsand/or equipmentforsimultaneousinterpretation,Organizationsshallmake

_________________________
8

Webcasting also refers to web-streaming, video-streaming and placing of video-records on an organizations website.

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everyefforttocomplywiththelatestversionoftherelevantstandards, keepinginmindtheneedforuniformityofequipmentandfacilitieswithin theOrganizations.

VII.Discipline

39.

Withoutprejudicetoitsrighttoapplytheremediesanddisciplinary measuresthatareforeseeninitsinternalrulesorintheletterof appointment,includingthewithholdingofallorpartoftheremuneration due,suchaswhenaninterpreterabandonsher/hispositionorassigned functionpriortothecompletionoftheperiodofemployment,an OrganizationmaydrawtheattentionofAIICtoanycasewherethe conductofoneofitsfreelancemembershasbeenunsatisfactory.Inthat event,AIICshallconductadisciplinaryinvestigation,furthertowhichit shalldecideuponthenecessaryactionsitconsidersappropriate,in consultationwiththeOrganizationconcerned.

VIII.Settlementofdisputes

40.

Everyeffortshallbemadetoresolvedisagreementsbetween Organizationsandshorttermconferenceinterpretersinaninformaland expeditiousmannerwithaviewtosettlingthemwithoutrecoursetothe proceduresoutlinedinparagraph40below. Disputesbetweenashorttermconferenceinterpreterandan Organizationarisingoutoftheapplicationofanindividualletterof appointmentshallbesettledthroughtherelevantproceduresandunder thesameconditionsapplicabletotheregularstaffoftheOrganization concerned,oranyotherprocedureprovidedforintheletterof appointmentorinthisAgreement. DisputesbetweenAIICandanOrganizationorOrganizationsarisingoutof theinterpretationorapplicationofthisAgreementshall,inafirststage, bethesubjectofdirectconversationsbetweenAIICandtheOrganization orOrganizationsconcerned,withaviewtosettlingthedispute;ifno settlementcanbereached,thetwopartiesshallreferthematteras rapidlyaspossibletoajointlyagreedthirdpartyforanopinion.Onthe basisofthatopinion,thepartiesshallendeavourtofind,withina reasonabletimeframe,amutuallyacceptablesolution.

41.

42.

IX.Otherprovisions

Training

43.

Organizationsshouldfacilitatetheparticipationofshorttermconference interpretersintrainingprogrammesprovidedtoregularinterpretation

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staff,providedthatsuchparticipationshallcarrynocostoradministrative burdenfortheOrganizations.

Professionaldelegations

44.

AIICshalldesignateprofessionaldelegationstoensureliaisonwiththe Organizationsonquestionsofmutualinterest,includingmattersarising outofsectionsVIIandVIIIabove,andtheOrganizationsshallfacilitate suchactivity.

Officialcircularsandemploymentdata

45.

TheCEBSecretariatshallmakeavailabletoAIICallofficialUnitedNations circularsconcerningpostadjustmentclassificationsandrelevantexchange rates,DSAratesandchangesinbasesalariesofpermanentstaffasand whentheyarepublished.ItshallalsocollectandinformAIICannuallyof thestatisticsregardingemploymentofshorttermconferenceinterpreters bytheOrganizations.

Signedon..2012by: _______________________________________________ FranzBaumann,AssistantSecretaryGeneralforGeneralAssemblyAffairs andConferenceManagement,UnitedNations RepresentativeoftheOrganizationsoftheUnitedNationsSystem Signedon..2012by: _______________________________________________ LindaFitchett,President AssociationinternationaledesInterprtesdeConfrence Signedon..2012by:

______________________________________________ .. SecretariatoftheChiefExecutivesBoardforCoordination

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AnnexA

Remunerationpolicyandscheduleofrates

I.Definitionofrates

Headquartersrate

1.

Shorttermconferenceinterpretershavingtheirprofessional domicileinAustria,Canada,France,Italy,Spain,Switzerland,the UnitedKingdomofGreatBritainandNorthernIrelandandthe UnitedStatesofAmerica,whenworkinginanyofthosecountries shallbepaidthecorrespondingheadquartersrate.

Worldrate

2.

Irrespectiveoftheprofessionaldomicileoftheshortterm conferenceinterpreter,allworkwhichisnotcoveredbyparagraph1 aboveshallbepaidattheWorldrate.

II.Methodologyforthecalculationofdailyrates

Headquartersrates

3.

Atthebeginningofeachcalendaryear,acommondailybaserate (hereinafterreferredtoasthebaserate)shallbederivedfrom theUnitedNationssalaryscaleforprofessionalcategorystaff promulgatedbytheInternationalCivilServiceCommission(ICSC). Thissalaryscaleprovidesacommonannualizedbasesalarypay schemeforprofessionalcategorystaffoftheUnitedNations CommonSystemworldwide. ThebaserateisP4,stepVI,netdependencysalarycompressed into221workingdays.1Thebaserateiscommonforallduty stations,astheUnitedNationssalaryscaleiscommontoallstaff worldwide. Asocialsecurityelementofninepercentofthebaserateistobe added.

4.

5.

_________________________
1

The 221 working days-based daily base rate represents a compression of the United Nations annual salary scale based upon 365 days, and is inclusive of the standard 30 days of annual leave days, 10 days of United Nations official holidays and weekends (comprising 104 days) of the yearly calendar, on a pro rata basis.

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6.

Atthebeginningofeachyear,thepostadjustmentmultipliertobe appliedtothecommonbaserateinordertoderiveeachduty stationsdailyrateshallbetheaverageofthepreviousyearforeach dutystation. Thepostadjustmentapplicableateachdutystationshallbeadded tothebaserate(seeparagraph4).Thecombinationofbaserate plusapplicablepostadjustmentplusthesocialsecurityelement, shalldeterminethetotaldailyrate(hereinafterreferredtoasthe dailyrate)payabletoshorttermconferenceinterpretersentitled toreceivetheheadquartersrate. AstheratesarederivedfromthecommonUnitedNationssalary scaleforprofessionalcategorystaff,whichisdenominatedin UnitedStatesdollars,thescheduleofratesshallbedeterminedin UnitedStatesdollarsforeachestablishedheadquartersdutystation andthenconvertedusingtheaverageoftheprevious12months UnitedNationsoperationalratesofexchange(UNOREs).

7.

8.

Worldrate

9.

InthecaseoftheWorldrate,atthebeginningofeachyear,the annualcompositeofthepostadjustmentmultipliersoftheeight headquartersdutystationsandthepostadjustmentmultipliersof fourUNRegionalCommissions(Chile,Ethiopia,Lebanonand Thailand)aswellasthatoftheUnitedNationsOfficeatNairobi (Kenya)aretobeaddedtothebaseratereferredtoinparagraphs3 and4above.Thecombinationofthebaserate,socialsecurity element,andthecompositeofthese13postadjustmentmultipliers determinesthedailyrateforalllocationsoutsidetheeight headquartersdutystationsaswellasthedailyrateforall interpreterswhenevertheyworkoutsidetheirprofessional domiciles.

10. TheWorldrateshallbedeterminedonlyinUnitedStatesdollars.

Methodologyforthecalculationofmonthlyrates
"

11. Inaccordancewithparagraph20oftheAgreement,monthly appointmentsshallbepaidonthebasisofthescheduleofmonthly ratesprescribedundertheAgreement. 12. Themethodologyforthecalculationofthemonthlyratesshallbeas follows:

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The modalities for calculation of monthly rates are not yet available. Any disagreement on a proposed text in this regard will not jeopardize approval of the Agreement as a whole, but will be subject to separate discussions.

13. AnnualleaveshallaccrueattheratespecifiedintheStaff RegulationsandRulesoftheemployingOrganizationPaymentof unusedannualleaveshallbesubjecttothefollowingadjustment: monthlyratex12251perday,where251=365104 (weekends)10(UnitedNationsholidays).2

IV.Nonregressionclause
14.Nonregressionshallapplytothemidyearrevisionsandannualre calculationssetoutinparagraphs23to25below.

Establishmentofdutystationrates

17. PursuanttotheadoptionofthepresentAgreement,the headquartersscheduleofratesisexpandedwithtwoadditional headquartersdutystations,MadridandMontreal,withthe correspondingratesestablishedforSpainandCanada. 18. TheestablishmentofanyfurtherdutystationsclassifiedbyICSCas Hdutystationsshallrespondtooperationalrequirementsofa permanentandsignificantnatureandwouldbecarriedoutoncea jointagreementbetweentheOrganizationsandAIIChasbeen reached,followingtheparameterssetforthinthepresent Agreement.

VI.Currencyofpayments

Headquartersrates

19. Inlettersofappointment,headquartersratesmay,atthediscretion oftheOrganizationconcerned,beexpressedeitherinlocalcurrency orinUnitedStatesdollarsconvertedatthemonthlyUNoperational

_________________________
2

Any accrued annual leave not utilized by the end of the temporary appointment may be commuted into a sum of money for the rest of the period of such accrued annual leave as prescribed by the Staff Regulations and Rules of the employing Organization. The figure of 251 may vary slightly by Organization.

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ratesofexchange,whichyieldthatamountoflocalcurrency.The rateofusedforpaymentpurposesshallbetheapplicablemonthly UnitedNationsoperationalrateofexchangeinforceatthetime. 20. Paymentsshallnormallybemadeinlocalcurrencyunlessotherwise mutuallyagreedbetweentheOrganizationandtheshortterm conferenceinterpreter. Worldrate

21. TheWorldrateispaidinUnitedStatesdollars.However,byprior agreementwiththeOrganizationconcerned,paymentmaybe madeinthecurrencyofthecountryoftheshorttermconference interpreter'sdomicileor,byagreementwiththeOrganization,ina thirdcurrency,providedthatthisdoesnotrepresentanadditional costtotheOrganizationandisoperationallypossible.Insuch instances,therateofexchangetobeappliedshallbethemonthly UnitedNationsoperationalrateofexchangeinforceonthedate thatpaymentismade.

VII.Dailyratespayablefrom1January20123

22. Thescheduleofdailyrateseffective1xxx2012shallbe:

Headquartersrates

Austria()

GroupI USD623.79 EUR451.00

GroupII 415.88 300.50 412.06 409.50 425.10 307.50 414.04 299.50 396.52

Monthly

Canada(Cdn$)

USD 618.21 CAD614.50

France()

USD637.62 EUR461.00

Italy()

USD621.02 EUR449.00

Spain()

USD 594.74

_________________________
3

Subject to revision on 1 July 2012.

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EUR430.00 Switzerland(SwissFranc) USD792.13 CHF705.00 UnitedKingdom() USD656.30 GBP411.50 UnitedStates(US$) Worldrate

286.50 528.12 470.00 437.56 274.40 417.50

626.00

23. ThedailyWorldrate,denominatedandpayableonlyinUnited Statesdollars,effective1January20123shallbe: InterpreterI: InterpreterII:

$612.00 $408.00

VIII.Adjustmentofrates

Administrationoftherevisionandadjustmentofrates

24. TheCEBSecretariatshallberesponsibleforthecalculationof adjustmentsinthescheduleofratesinaccordancewiththe methodologyprescribedundertheAgreementaswellasfortheir promptnotificationtotheOrganizationsandtoAIIC.The OrganizationsandAIICshallbekeptregularlyinformedofthepost adjustmentmultipliersandrelevantmovementsintheUnited Nationsoperationalratesofexchangeintheareaslisted.

Midyearrevisioninrespectofmovementsofthepostadjustmentindexateach dutystation

25. On1Julyeachyear,theaveragepostadjustmentmultipliersforthe previous12monthsforeachestablishedheadquartersdutystation shallbecalculatedandappliedtothescalederivedcommonand fixeddailybaserateestablishedforeachyear,asdescribedin paragraphs3to6ofthisannex. 26. Ifanincreaseresultsfromthemidyearrecalculation,itshallbe adoptedandthenconvertedagainintolocalcurrenciesby applicationofthe12monthaverageUnitedNationsoperational

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ratesofexchange,whereapplicable.Insuchinstances,therevised ratesshallbeeffectiveasof1July.

AdjustmentprocedurefortheWorldrate

27. Asimilarrecalculationshallbeundertakenon1Julyeachyearin respectoftheWorldrate(usingthemethodologyestablishedto derivetheaveragecompositepostadjustmentmultiplierapplicable totheWorldrate),asdescribedinparagraph9ofthepresent Annex. Degreeofultimaterounding

28. Ratesafteradjustmentshallberoundedforpaymentpurposesas follows:

Currency Euro

Roundedtonearest 0.50 0.50 1.00 0.10 0.50

Canadiandollar Swissfranc UKpound USdollar

IX.Beginners

29. Beginners,asdefinedinAnnexB,shallbepaid66.67percent,or twothirds,ofthedailyrateotherwiseapplicabletothelocation concerned.

X.Restrictedteams

30. Membersofrestrictedteamsshallbepaid160percentofthedaily rateotherwiseapplicable,Inatwowayboothatabilingualmeeting ofmorethananhourandahalfservicedbytwointerpreters insteadofthree,therestrictedteamrateshallapply.Inabilingual meeting,interpretersinatwowayboothworkingforlessthanan hourandahalfshallbepaidthestandardrate.

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AnnexB Classificationofinterpreters(GroupIandGroupII)1

Definition

1.

ItisagreedthatthefollowinginterpretersshallbeclassifiedasGroupI: (a) Formerstaffmembers,providedthattheyhadqualifiedforfully fledgedstatusintheOrganizations(i.e.,P3andabove);

(b) Interpreterswithsubstantialexperience,butwhohavenotworked, orrarelyworked,intheUnitedNationssystem; (c) InterpreterswhohavebeenformallyreclassifiedtoGroupI;

(d) InterpreterswhohaveconsistentlyworkedforUnitedNations CommonSystemOrganizationswithGroupIstatusalthoughnever formallyreclassified; (e) 2. Interpreterslivingandworkinginareaswheretheapplicationof thisAnnexisimpractical(seeparagraph5below).

OnceaninterpreterhasbeengrantedGroupIstatusbytheOrganizations, itshallberetainedevenifs/heissubsequentlycalledupontousea differentlanguagecombination. IfanOrganizationhaslegitimatedoubtsastotheprofessionalexperience ofinterpretersreferredtoabove,itmayrequestarulingfromthe ClassificationBoard(seeparagraph13below). GroupIIinterpretersarethosewhohavenotqualifiedforreclassification inGroupI,towhichtheratesinAnnexAapply.

3.

4.

Exceptions
5.

Whileitisconsidereddesirableinprinciplethatallinterpretersotherthan thoselistedinparagraph2aboveshouldbeclassifiedasGroupII,itis agreedthat: (a) InterpreterslivingandworkinginareassuchasSouthAmerica wheretheapplicationofthisAnnexisimpracticalshouldnormally beclassifiedasGroupIandthisclassificationshallremainvalideven iftheysubsequentlyworkinanareanormallysubjecttothe provisionsoftheAnnex; InterpretersworkingintheChineseboothwhohadtraditionally beensecondedbytheirGovernmentshouldcontinue,forworkin thisbooth,tobeclassifiedonthebasisofinformationreceived fromthecountryconcerned.

(b)

_________________________
1

Interpreters classified in Group II are defined by AIIC as beginners.

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Beginnersalaryrates
6. GroupIIinterpretersshallbepaid66.67percent,thatistosaytwothirds, oftherelevantsalaryratesforGroupIinterpreters,asindicatedinAnnex AtothisAgreement.

Conditionsofemployment
7. (a) GroupIIinterpretersshallnotbeassignedtoworkaspivotsoras membersofrestrictedteams,norshallaboothbestaffedentirely bysuchinterpreters; (b) EmploymentofGroupIIinterpretersbytheOrganizationsshallnot exceed10percentoftheircollectivetotalteamstrengthinany year.TheCEBsecretariatshallannuallysupplystatisticsonthe employmentofsuchinterpreters.

ReclassificationtoGroupIstatus Eligibility
8. GroupIIinterpretersshallnormallyapplyforreclassificationafterhaving completed200daysofworkforUnitedNationssystemOrganizations,orif theycanreasonablyexpecttohavecompleted200daysbythenext meetingoftheClassificationBoardreferredtobelow.Theapplication shallbemadetotheChiefInterpreter(orpersonresponsibleforthe interpretationservice)oftheOrganizationwhichistheinterpreter's principalemployer,whoshalltransmittheapplicationtotheBoard.Ifan OrganizationconsidersaGroupIIinterpreter'sworktobeofsufficiently highstandard,itmaysuggestthats/heapplyforreclassificationafter fewerthan200days.Accountmayalsobetakenofexperienceinother internationalorganizationsorconferencesapplyingsimilarrecruitment standards.Innocase,however,mayaGroupIIinterpreterbeconsidered eligibleforreclassificationbefores/hehasworkedfor100dayswith UnitedNationsCommonSystemOrganizations. AllGroupIIinterpretersarerequiredtoapplyforreclassificationbefore completing300daysofworkwithUnitedNationsCommonSystem Organizations.Ifs/hefailstheexamination,s/heshallnotbeentitledto applyagainuntiloneyearhaselapsed.

9.

Reclassificationprocedure
10. ReclassificationsshallnormallybemadebydecisionofaClassification BoardcomposedoftheChiefInterpreterorpersonresponsibleforthe interpretationservicesoftheOrganizationspartytotheAgreement (includingtheUnitedNationsOfficeatGenevaandtheUnitedNations

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OfficeatVienna)ortheirrepresentatives.AIICshallberepresentedbyan observer. 11. TheClassificationBoardshallnormallymeetthreetimesayear,andshall beconvenedandcoordinatedbytheChiefofInterpretationServices, UnitedNationsOfficeatGeneva.Boardmembersnotwishingtobe presentmaysendtheircommentsinwritingtotheCoordinatororbe representedbyanotherOrganization. Listsofeligiblecandidateswhohaveappliedforreclassificationshallbe circulatedtoallparticipantsandAIIConemonthpriortoeachmeeting. ThefunctionsoftheClassificationBoardshallbe: (a) Togivearulingonanyissuesraisedunderparagraph3above,after makingenquiries,asnecessary; (b) Todecide,onthebasisoftheirexperiencewitheachcandidate, whetherthatcandidate'sworkhasreachedthestandardof proficiencyrequiredforher/hisreclassificationtoGroupIstatus,the standardofproficiencyforreclassificationbeingtheequivalentofthe levelOrganizationswouldrequirefortherecruitmentofastaff interpreter. 14. TheBoard,byconsensusandwithaquorumoffivememberspresentor representedbyanotherOrganization,maydecide: (a) Thatthecandidate'sworkhasreachedtherequiredstandardand thats/heisreclassifiedaccordingly;or (b) Thatthecandidate'sworkasawholehasnotyetreachedthe requiredlevelbutthats/heisinvitedtoapplyagainbefores/hehas completed300daysofworkforOrganizationsoftheUnitedNations system;or (c) Thather/hisworkissuchthats/heshouldnotbeemployedfurtherin OrganizationsoftheUnitedNationssystem. 15. TheBoardshallprepareareportconformingtoastandardpresentation givingthereasonsforitsdecision,acopyofwhichshallbesenttothe candidate.

12. 13.

16. TheCoordinatorshallcommunicatethedecisionsoftheBoard,whether ornotthecandidateshavebeenreclassified,tothechiefsofthe competentunitsoftheOrganizationswithacopytotheAIICSecretariat. 17. Approvedreclassificationsshallhaveeffectfromthedateofthedecision takenonthesubjectbytheClassificationBoard.

Recourse
18.

IfaGroupIIinterpreterdoesnotacceptnegativefindingsoftheBoard, s/heshallbeentitledtositforaformalreclassificationexamination.

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19.

AninterOrganizationsboardofexaminersshallbeestablishedcomposed ofpermanentinterpretersdelegatedbytheparticipatingOrganizations, underthechairmanshipofarepresentativeoftheadministrations.AIIC shallberepresentedbyanobserver. Anapplicationforadmissiontoareclassificationexaminationshallbe submittedbytheshorttermconferenceinterpretertotheChief Interpreterorpersonresponsiblefortheinterpretationserviceofthe Organizationwhichisher/hisprincipalemployer.TheChiefInterpreteror personresponsiblefortheinterpretationservice,inagreementwiththe humanresourcesserviceofthesaidOrganization,shallinitiatethe reclassificationexaminationprocedureinaccordancewiththerules agreeduponbetweentheOrganizations.Alternatively,theshortterm conferenceinterpretermayaddressher/hisapplicationforreclassification directlytotheTrainingandExaminationsSection,UnitedNationsOfficeat Geneva.Theboardofexaminersshallbeconvenedassoonaspossible. Therulesofthereclassificationexaminationshallbeasfollows: (a) (b) Thevarioustestsconstitutingtheexaminationshallberegardedas forminganindissolublewhole; Theexaminationshallconsistofinterpretation,fromtwopassive languages,ofpassagesfromtwostatementsageneralstatement andamorespecializedstatementmadeineachofthose languages.Eachofthefourtestsshalllastabout10minutes; Alltestsshallbebasedonstatementsdeliveredatanormalspeed andofreasonabledifficulty.Thecandidateshallbegivenan opportunitytolistentotherecordingsforafewminutesbefore beginningtointerpret.S/heshallbeinformed,beforethestartof eachtest,ofthesubjectofthestatementtobeinterpretedandthe purposeofthemeetingforwhichitwasmade; Thecandidateshallhaveachoicebetweenthefollowingoptionsfor thegeneraltexts: (i) Laboratoryrecordingofher/hisinterpretationfromtape recordings;or (ii) Interpretationfromtaperecordingsbeforetheboardof examiners;or (iii) Recording,withoutthecandidate'sknowledge,ofthe interpretations/hehasactuallygiveninameeting,and simultaneousrecordingoftheoriginal; (e) Forthespecializedtexts,thesubjectofeachofthestatementsto beinterpretedandthenameofthebodyinwhichitwasmadeshall becommunicatedtothecandidateinadvancesothats/hemay prepareforthetest; Inviewofthetechnicaldifficultiesofthemethoddescribedin subparagraph(d)(iii),thecandidateshallbedulyinformedthatit

20.

21.

(c)

(d)

(f)

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mayentaildelayingthedateonwhichtheboardofexaminersis convened. 22. ThereportthattheinterOrganizationsboardpreparesafterthe examinationshallgivethereasonsforitsdecisionandshallconformtoa standardpresentation. TheTrainingandExaminationsSectionoftheUnitedNationsOfficeat GenevashalltransmittothecandidateandtotheClassificationBoarda copyofthereportoftheboardofexaminers. TheTrainingandExaminationsSectionoftheUnitedNationsOfficeat Genevashallcommunicatetheresultsoftheexamination,whetherthe candidatehasbeenreclassifiedornot,tothechiefofthecompetentunits oftheOrganizationsoftheUnitedNationsCommonSystem,withacopy totheAIICSecretariat. Thereclassificationofshorttermconferenceinterpretersshallhaveeffect fromthedateofthedecisiontakenonthesubjectbytheinter Organizationsboardofexaminers.

23.

24.

25.

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AnnexC

Numberofassignmentspercontractduration

Numberofcontractualdays 1day 2days 3days 4days 5days 6days 7days 8days 9days 10days 11days 12days 13days 14days Numberofassignments 2assignments 4assignments 5assignments 7assignments 8 assignments 8assignments 8assignments 10assignments 12assignments 13assignments 15assignments 16assignments 16assignments 16assignments

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AnnexD Systemofcompensationforextraworkload1

1. Paragraph32oftheAgreementspecifiesthenormalworkloadofinterpreters,andall Organisationshaveagreedthatitistheirresponsibilitytoimplementitsprovisions.Ithowever alsorecognisesthatgenuineemergenciesmayarisewhenthisisimpossibleandenvisages compensation,preferablyintheformoftimeoff,forinterpreterswhentheyhaveworkedmore thannormal. 2. Thereisnosuchthingasaplannedemergency.Therefore,whetherintheformoftimeoffto compensateforextendedmeetings(whenareliefteamshouldhavebeenprovided)orincash tocompensateforanexcessiveweeklyworkloadwhennootherinterpreterswereavailable, compensationshouldbelessattractivethanadequateadvanceplanning. 3. Compensationshouldhowevernotbepunitive,norshoulditbebasedonaonceandforall flatrate(suchastherestrictedteamrate)butshoulddependontheamountofextrawork requiredoftheindividualinterpreterandthedegreeofplanningerroronthepartofthe Organisation. 4. Excessworkloadmaytaketwoforms:eithertheinterpreterhasbeenrequiredtoworkat meetingslastinglongerthanthenormaltwoandahalftothreehoursfromthetimewhenthe interpreterisrequiredtobeonduty,orhehasbeenrequiredtoworkmorethan8meetings onaverageperweekstipulatedintheAgreement. 5. Extendedmeetings:anextendedorlongmeetingcanbedefinedasameetingorseriesof meetingswhichhavelastedmorethanthreehours(plusagraceperiodof5to10minutes)since thetimewhentheinterpreterwasrequiredtobeonduty. Compensationforextendedmeetings: 6. Anytwoextendedmeetingsworkedduringtheinterpreterscontractperiodshallcountasthree meetingsforthepurposeofcalculatingtheweeklyworkload. 7. Insuchanemergency,ameetinglastingformorethanfourhourswouldcountastwomeetings, whileallnightendofnegotiationmeetingswouldhavetobecalculatedprorata. 8. Theadditionofonemoreinterpreterperboothtomakeupforalongmeetingiscontrarytothe Agreementandcannotbeconsideredascompensation. 9. Extrameetings:extrameetingsaremeetingswhichareinexcessoftheaverageweekly workload,proratatothenumberofdaysofcontract,aftertakingintoaccountofany compensationintimeforextendedmeetings,andwhichcannotbecompensatedforbytime
_________________________
1

Pursuant to the Appendix of Document ACC/1991/PER/CM/14

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offduringtheperiodofemployment.Compensationintimecannotbecarriedoverfromone contractperiodtoanother. Compensationforextrameetings 10. Compensationshalltaketheformofoneormoreadditionalrestdaysbeingaddedtothe contractsenablingtheinterpreterhavingsufferedfromagenuineemergencytoadequatepaid timeoffforrecuperation. 11. Paidtimeoffforrecuperationshallbeattherateofonefulldayspayforeachinterpreter concernedperextrameeting.

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AnnexE

PROVISIONSGOVERNINGBROADCASTINGOFINTERPRETATION
1. Allmeetingparticipantsshallbemadeawareofthespecificcircumstancesfacedbyinterpreters intheeventofbroadcastingandshallbeinformedoftheimportanceof: a. makingwrittenspeechesavailabletointerpreterswellinadvance; b. deliveringstatementsatareasonablespeed. 2. If the Organization deems that an audio/video record of a meeting is not of sufficient quality or accuracy,theOrganizationmayeither: a. refrainfromreleasingsuchrecord;or b. arrange, in exceptional circumstances, for rerecording of the relevant parts of such record,providedthatitistechnicallyfeasible. 3. If an interpreter is required for the rerecording of any part of the proceedings, such re recordingshallbeundertakenonthebasisofmutuallyagreedconditions. 4. Interpreters shall be informed, at the time the offer of work is made, that their work may be broadcast,itbeingunderstoodthat,inprinciple,GroupIIinterpretersshouldnotbeassignedto broadcastmeetings. 5. If numerouswritten presentations areto be given, an additional interpreter shall be assigned in eachboothforbroadcastmeetings,pursuanttoparagraph31(e)(ii)ofthisAgreement. 6. Tothe extent possible,Organizations should ensurethat recordings ofthe interpretation clearly relatetotheimmediatecontextofthemeeting. 7. Organizations wishing to make such recordings available on their websites for an unlimited period of time shall ensure that appropriate verification and correction measures are in place, suchasthosedescribedinparagraph2above. 8. RecordingsshallbeusedonlytofurtherthemissionoftheOrganization(s)concerned. 9. To the extent possible, written verbatim records shall not be discontinued in favour of recordingsofinterpretation.

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AnnexF OrganizationspartytotheAgreement

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AnnexG

OrganizationalentitiestowhichtheAgreementapplies

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