Citizens Charter

Mission/Values/Vision ServicePledge FeedbackandRedressMechanism ListofSECHeadOfficeFrontlineServices ListofSECExtensionOfficeFrontlineServices FrontlineServiceProcedures CompanyRegistrationandMonitoringDepartment OfficeofGeneralAccountant NonTraditionalSecuritiesandInstrumentsDepartment CorporationFinanceDepartment MarketRegulationDepartment EnforcementandProsecutionDepartment EconomicResearchandInformationDepartment FinancialManagementDepartment HumanResourceandAdministrativeDepartment
ment HumanResourceandAdministrativeDepartment BaguioExtensionOffice CagayanDeOroExtensionOffice CebuExtensionOffice DavaoExtensionOffice IloiloExtensionOffice LegaspiExtensionOffice ZamboangaExtensionOffice
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To strengthen the corporate and capital market infrastructure of the Philippines, and to maintain a regulatory system, based on international best standards and practices, that promotes the interest of investors in a free, fair and competitive business environment.
We shall be guided in this mission by the values of INTEGRITY, PROFESSIONALISM, ACCOUNTABILITY, INDEPENDENCE and INITIATIVE.
INTEGRITY PROFESSIONALISM
We are morally upright, honest and sincere in our private and public lives. We consistently implement the law, provide timely and accurate information to investors, and render efficient and competent service to the public. We abide by prescribed ethical and work standards in government service. We act without fear or favor, and render sound judgment in the performance of our duties and responsibilities We are strategic and forward-looking in the fulfillment of our developmental and regulatory functions.
ACCOUNTABILITY INDEPENDENCE
INITIATIVE
We foresee that by December 31, 2009, the Securities and Exchange Commission shall have laid down policies and procedures that will encourage Philippine business enterprises to be conscious of and responsive to their corporate social responsibility to their employees, communitystakeholdersandourcountry.
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We, the officials and employees of the Securities and Exchange Commission located at EDSA, Greenhills corner Ortigas, Mandaluyong City, can be reached at telephone numbers 584 0921 and5840923andthroughourwebsiteatwww.sec.gov.ph24/7. Our doors are open to serve you from 8:00 in the morning until 5:00 in the afternoon, Mondays thruFridays,withnonoonbreak. OurPledgeisto:
Serveyouwithasmile Ensureefficiencyinservicedelivery Commitourselvestoaddressyourcomplaints,tosatisfyyouourcherishedclients.

We will be guided in this pledge by our values of integrity, professionalism, accountability, independenceandinitiative.
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LISTOFFRONTLINESERVICES
SECHeadOffice
Fees MoneyStampP40.00(Feesunder MC9) Forms ProcessingTime(Under normalcircumstances pertransaction) 1020minutes 1020minutes 1day (Nopenalty) 3daysafter payment(withpenalty) 1dayand1hour *Processingtimeexclude mailingperiodtoand fromtheapplicant. 2daysand1hour OfficeinCharge CPRDCRMD CPRDCRMD LRDCRMD FrontlineServices ProcessingofApplicationfor PrimaryRegistration
*Subject to modification of procedure
MonitoringProcedure
ProcessingofApplicationfor Accreditationasappraisal company AccreditationofExternal Auditor/AuditingFirm
NameVerificationSlip Onlineusers: NameReservationNotice Guidelinesontheimpositionoffines CPRD/FAADreferralslip/LRD monitoringslip datedJuly31,2002;SECMC#15 datedOctober3,2006;SECMC#1 of2004 AuditingFirm Applicationletterdulysigned byauthorizedofficer FilingFee:P5,000.00 LRF*:50.00 Total:P5,050.00 Auditing Firm AuditingFirm Initial Application SEC GroupA Form AuF-002 (Revised FilingFee:P20,000.00 2009) LRF*:200.00 Total:P20,200.00 Renewal Application SEC Form AuF-002-R (Revised GroupB 2009) FilingFee:P15,000.00 LRF*:150.00 Total:P15,150.00
OGA
OGA
FrontlineServices
Fees GroupCorD FilingFee:P5,000.00 LRF*:50.00 Total:P5,050.00 IndividualApplicantPractitioners GroupA FilingFee:P5,000.00 LRF*:50.00 Total:P5,050.00 GroupB FilingFee:P3,000.00 LRF*:30.00 Total:P3,030.00 GroupCorD FilingFee:P2,000.00 LRF*:20.00 Total:P2,020.00 *LegalResearchFee(LRF10%of FilingFee)
Forms
Individual Applicant Practitioners Initial Application SEC Form ExA-001 (Revised 2009) Renewal Application SEC Form ExA-001-R (Revised 2009)
ProcessingTime(Under normalcircumstances pertransaction)
OfficeinCharge
IssuanceofCertificateofEligibility (COE)onSpecialPurposeVehicle (SPV)
For transfer to be made to an SPV by financial institution under SEC jurisdiction Filing Fee - 0.50% of the transfer price but not below P20,000.00
61/2hours
OGA
FrontlineServices
Fees
LRF* - 10% of Filing Fee For secondleg transfer Filing Fee 0.10% of the transfer price but not below P5,000.00 LRF* - 10% of Filing Fee * Legal Research Fee
Forms
OfficeinCharge
ProcessingofApplication RegistrationofSecurities
ProcessingofApplication Registrationasan Exchange/ExchangeSRO;Clearing Agencies/ClearingAgencySRO
NotmorethanP500Million: SECForm121 45daysafterfilingofRS 0.10%ofthemaximumaggregate (ifcomplete) priceofthesecuritiestobeoffered MorethanP500Millionbutnot morethanP750Million: P500,000plus0.075%oftheexcess overP500Million MorethanP750Millionbutnot morethanP1Billion: P687,500plus0.05%oftheexcess overP750Million MorethanP1Billion: P812,500plus0.025%oftheexcess overP1Billion P50,500.00includingLegalResearch A.ForanExchange/Exchange 3andmonths Fee SROandAmendmentsthereto: SECForm33/33SRO/33A B.ForaClearingAgency/ ClearingAgencySROand
CFD
MRD
FrontlineServices
Fees
Forms
OfficeinCharge
MonitoringofFoundations
ReceiptandFilingofComplaint
PublicAssistance
InformationDataRequest
InvestorComplaintsSystem PurchaseofPinMailer PurchaseofServiceStamps
Amendmentsthereto: SECForm42CA/42SRO /42AMD PaymentAssessmentForm (PAF) 2hours Amountoffines/ RequestSlipforMonitoring penalties PaymentAssessmentForm MonitoringSheet/ ConfirmationofPayment ConfirmationofPaymentOrder 1hourordependsonthe FilingFeeofP510 Verifiedcomplaintw/ subjectoftheComplaint CertificationonNonforum Shopping PaymentAssessmentForm PARUInquirySheet/Form 5minutes PARUActionReferraland ReturnSlip P220.00 ordinary DataRequestForm 30minutes P5,200.00specialinitialfeedeposit PaymentAssessmentForm (PAF) PARUInvestorComplaintForm 25minutes 30minutes P40.00perServiceStamp 5minutes
EPD
EPD
ERID
ERID
ERID FMD FMD 10
FrontlineServices PaymentofFeesforRegistration Transaction PaymentofFeesforNon RegistrationTransaction ReceivingofDocuments RetrievalofDocuments
Fees AI P100 BLP100 GISP25 othersP5/page+P20 P100/pinmailer AIP150 BLP150 GISP50 othersP5/page+P20/doc docfromiVIew P50/docw/certificate P20others
Forms PRUForm9705 PRUForm9702 PRUForm9703 PaymentAssessmentForm (PAF)
ProcessingTime(Under normalcircumstances pertransaction) 30minutes 30minutes 10minutes 45minutes
OfficeinCharge FMD FMD HRAD HRAD

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LISTOFFRONTLINESERVICES
SECExtensionOffices
Fees Forms ProcessingTime (Undernormal circumstancesper transaction OfficeinCharge FrontlineServices
ProcessingofApplicationforPrimaryRegistration ProcessingofNameReservation ProcessingofApplicationsforPrimaryRegistration foraNonStockexcludingapplicationwithrequired endorsementfromconcernGovernmentAgency ProcessingofApplicationsforPrimaryRegistration foraStockCorporationwhosepaidupisincash excludingapplicationwithrequiredendorsement fromconcernGovernmentAgency ProcessingofApplicationsfortherecordingofa Partnershipwithcapitalcontributionsincash ProcessingofApplicationtoSecureCertificatesof AuthoritytoOperateasLendingInvestor (AdditionalFrontlineServiceforCebuEOonly)
AllEOs CagayanDeOroEO CagayanDeOroEO
CagayanDeOroEO
CagayanDeOroEO CebuEOonly

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PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofService: 8:00am5:00pm((withoutnoonbreak,cutoffperiodat4:00pmtofacilitatependingapplicationsreceivedduringtheday) WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter WhataretheBASICrequirements: 1. CoverSheet* 2. NameVerificationSlip* 3. ArticlesofIncorporationandBylaws* 4. JointUndertakingtoChangeName* 5. TaxIdentificationNumbers NOTE:A4couponbond HowtoavailoftheService: DurationofActivity (UnderNormal PersoninCharge Step Applicant/Client ServiceProvider Circumstances) 1* Name verification *Subjectto Revisionof Procedure Applicantgetsandfillsup Getservicenumberfromguardon Verification request Form duty fromtheguard Guardondutyaffixesthe verificationformandservice numberandsubmitstoverification officer Guardonduty
Fees Money Stamp=P40.00
Form Name Verification Slip
Guardonduty
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Step Applicant/Client ServiceProvider When applicant is called and company name is allowed, the Verifier prints out the Reservation Notice and requires applicant to submitReservationstamp TELLERINGDONE Guard affixes Yellow Card Service Number to the reservation notice andsubmitstotheTelleringOfficer DurationofActivity (UnderNormal Circumstances) PersoninCharge NVUVerifier Fees Form Name Reservation Confirmation
ForOnlineUsers: Applicantpresents approvedname reservationnoticeto guardonduty
OUTSIDESEC GuardonDuty Money Stamp= P40.00 Name Reservation Noticeand YellowCard Service Number Reservation Payment Confirmation Thereisno attachment
TelleringOfficerissuesReservation PaymentConfirmation Assigns application processing for pre
TelleringOfficer
Registration (whenmode ofpayment for subscription isCASH)
Verifies/reserves proposedcorporate name,preparesArticles ofIncandBylawsand otherpertinent documents Present application to CPRD
1minute
SupportStaff
Evaluatesdocumentstodetermine completenessofregistration requirements
1020minutes dependingonthe complexityofthe
Securities Specialist

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Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Fees Form
application Pay required filing fee at ConfirmsRegistrationPayment 2minutes theCashier CASHIER (not with CRMD); Receiving and forwarding of applicationbyHRADtoCPRD Encodes financial structure and 3minutes issues SEC Number & BIR Tax IdentificationNumber Reviewsapplication 15minutes
Securities Specialist FMDStaff/HRAD Staff CPRDSupport Staff Securities Counsel/Assistant Director CRMDDirector HRADsupport Staff
ForOnline
Signscertificateofregistration Present official receipt to secure Certificate of registration Users: Verifies/reserves proposedcorporate name,downloads ArticlesofIncandBy lawsandotherpertinent documents
5minutes

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Step Applicant/Client Pay required filing fee either directly at Cashier orauthorizedbank Presents signed and notarized application and proof of payment to CPRDCRMD ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Fees Form
Assigns application for pre processing Evaluatesdocumentstodetermine completenessofregistration requirements HRADReceiving Encodes financial structure and issues SEC Number & BIR Tax IdentificationNumber Reviewsapplication
1minute
1020minutes dependingonthe complexityofthe application 3minutes
SupportStaff Securities Specialist
HRADStaff CPRDSupport Staff Securities Counsel/Assistant Director CRMDDirector HRADsupport Staff
15minutes
Signscertificateofregistration Present official receipt Releasesandforwardscertificateto to secure Certificate of ReleasingUnit registration
5minutes
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DurationofActivity (UnderNormal Circumstances) 1minute
Step Registration (whenmode ofpayment for subscription isOTHER THANCASH)
Applicant/Client Applicantprepares documentsthen presentsapplicationfor preprocessingofFAAD
ServiceProvider Assigns application to FAAD Examinerforpreprocessing Checks financial aspect of the application
PersoninCharge FAADAssistant Director
Fees
Form Notattached
Assigns application to CPRD Processorforpreprocessing Presents application for Checks documents for the preprocessingofCPRD applicationonthefollowing: Completenessofrequirements Conformitywithexistinglaws Alldocumentsrequiringsignatures andnotarizationaresignedand notarized Payrequiredfilingfeeto Confirms Registration Payment via Cashier SECireport
30to2hours dependingonthe complexityofthe application 1minute 1020minutes dependingonthe complexityofthe application
FAADExaminer
CPRDSupport Staff CPRDProcessor
2minutes
SECCashier(FMD staff)
Referto memorandum Circular9 (attached)

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DurationofActivity (UnderNormal Circumstances)
Step
Applicant/Client
ServiceProvider HRADReceivesandforwards applicationtoFAAD PreparesExaminersreport
PersoninCharge HRADstaff
Fees
Form
ReviewsandapprovesExaminers report
Preparescertificateforthe application Reviewsapplication
1to4hours dependingonthe complexityofthe application 1to2hours dependingonthe complexityofthe application 3minutes 15minutes
FAADExaminer
FAADAssistant Director
Presentofficialreceipt tosecurecertificateof increasefromReleasing Unit
Signscertificate Releasesandforwardscertificateto ReleasingUnit
5minutes
CPRDSupport Staff Securities Counsel/Assistant Director CRMDDirector HRADStaff
ENDOFTRANSACTION
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MONITORINGPROCEDURE
ScheduleofAvailabilityofService: 8:00AM5:00PM(withoutnoonbreak) WhoMayAvailoftheService: CorporationsunderthemonitoringjurisdictionoftheDepartment. WhataretheRequirements: 1. CPRD/FAADReferralSlip/LRDMonitoringSlip. 2. CertificateofIncorporation. 3. LatestApprovedArticlesofIncorporation. 4. LatestApprovedBylaws. 5. LatestDueGeneralInformationSheet. 6. LatestDueAuditedFinancialStatements. 7. CopyoftheStockandTransferBook/MembershipBookRegistration. Duration: Variable* *DependingoncausesbeyondthecontroloftheDivision,suchasthevolumeofwalkinclientshandled,volumeofpreviousreportsfiled,accessibilityand performanceofthesystem,etc
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MONITORINGPROCEDURE
HowtoAvailoftheService: Step 1 Applicant/Client GetanumberfromGuards Deskandwaittobecalled inLRDPublicWaitingArea ApproachtheFrontDesk whencalled PresentCPRD/FAAD ReferralSliporproperly filledoutLRDMonitoring SliptoLRDstaff Waittobecalledbythe monitorer/analyst ServiceProvider Giveclientanumber. DurationofActivity (UnderNormal Circumstances) PersoninCharge GuardonDuty Fees Form
Callnumber.Generate DocumentIndexList(DIL)and assignclienttoamonitor/analyst
3minutes
LRDstaff
Requirement No.1
Viewtheclientspreviousfiling ofreportsinthedatabase.Call client Present the requirements Assessthecorporationfor with the monitor/analyst violationofthelawandSEC whencalled rules.PreparetheMS/COP
30minutes
Monitorer/ Analyst Monitorer/ Analyst
Requirement No.2to7
20minutes
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MONITORINGPROCEDURE
Step 5 IfNOPENALTY, waitforthe MS/COPtobe issued. (ENDof TRANSACTION) IfWITHPENALTY, waitforthe Payment AssessmentForm (PAF)tobeissued. Applicant/Client ServiceProvider ReviewtheMS/COP. IfNOPENALTY,sign MS/COP. Callclientandissuefinal MS/COP. (ENDofTRANSACTION) IfWITHPENALTY,call clientandissuePAF. ProcesspaymentandissueO.R. DurationofActivity (UnderNormal Circumstances) 10minutes 3minutes PersoninCharge Assigned Specialist Assistant Director/LRD Officer Monitor/Analyst Cashier Monitorer/ Analyst Monitorer/ Analyst Penalty Assessed O.R.and cashier validatedPAF Fees Form
6 7
PaymentattheCashier Returntothe monitorer/analystand presenttheO.R.with cashiervalidatedPAF WaitforthefinalMS/COP tobeissuedtoyou
15minutes PreparethefinalMS/COP(with O.R.anddateofpayment) Reviewandsignthefinal MS/COP Callclientandissuefinal MS/COP ENDOFTRANSACTION
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ACCREDITATIONOFEXTERNALAUDITOR/AUDITINGFIRMS
ScheduleofAvailabilityofService: MondaystoFridays 8:00am5:00pmwithoutnoonbreak WhoMayAvailoftheService: ` AuditingFirms IndividualPractitioners/ExternalAuditors WhatAretheRequirements: INDIVIDUAL 1. 2. 3. 4. 5. Fullyaccomplishedapplicationformforexternalauditor(SECFormExA001Revised2009). CertificateofRegistrationaspublicpractitionerissuedbyBOA. Copiesofcertificateofparticipationinseminars/trainings QualityAssuranceManual IncaseofGroupA,B,andCaccreditation,notarizedcertificationthattheapplicanthasfundamentalknowledgeoftheregulatoryrequirementsoneach oftheothersecondarylicenseesoftheCommission. 6. CopyofAuditedFinancialStatements(AFS)oftheapplicantstwo(2)largestclientsintermsofassets. 7. CertificateofAccreditationissuedbytheBangkoSentralngPilipinas(BSP)andInsuranceCommission(IC)forthoseavailingthemutualrecognitionof accreditation. AUDITINGFIRM 1. 2. 3. 4. 5. Fullyaccomplishedapplicationformforauditingfirm(SECFormAuF002Revised2009). CertificateofRegistrationissuedbyBOAtothefirmwhichiscurrentandeffective. QualityAssuranceManual. CopyofAuditedFinancialStatements(AFS)ofthefirmstwo(2)largestclientsintermsofassets. CertificateofAccreditationissuedbytheBangkoSentralngPilipinas(BSP)andInsuranceCommission(IC)forthoseavailingthemutualrecognitionof accreditation. 22

Duration: Preevaluationofapplication:1hour Processingofapplication:2days Mailingperiod(estimate):___40days_____ Totalduration:42daysand1hour 23
HowtoAvailoftheServices DurationofActivity (UnderNormal Circumstances) PersoninCharge 5minutes OfficeroftheDay ofOGA Fees Form AuditingFirm Initial ApplicationSEC FormAuF002 (Revised2009) Renewal ApplicationSEC FormAuF002R (Revised2009) Individual Applicant Practitioners Initial ApplicationSEC FormExA001 (Revised2009) Renewal ApplicationSEC FormExA001R (Revised2009)
Step 1
Applicant/Client
ServiceProvider
PREEVALUATION PROCEDURES Secures application form from Provides client application theOGA. form, and checklist of requirements. Advises client that the Revised Guidelines on Accreditation of External Auditors is available for download at the SEC website (www.sec.gov.ph).
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Step 2 Applicant/Client Presents application supportingdocuments and ServiceProvider 1. Preevaluates application andsupportingdocuments. a. If application and supporting documents are not complete, the same are returned to applicant with list of requirements not compliedwith b. If application and supporting documents are complete, the Officer of the Day clears application for payment of the prescribed fees (proceedstoNo.2) 2. Prepares Payment Assessment Form (PAF) and instructs applicant to leave the three (3) sets of application documents with OGA and to proceed to the Cashier. DurationofActivity (UnderNormal Circumstances) 30minutes 10minutes PersoninCharge OfficeroftheDayof OGA ExecutiveAssistant Fees Form
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Step 3 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 10minutes Personin Charge Cashier Fees AuditingFirm GroupA FilingFee:P20,000.00 LRF*:200.00 Total:P20,200.00 GroupB FilingFee:P15,000.00 LRF*:150.00 Total:P15,150.00 GroupCorD FilingFee:P5,000.00 LRF*:50.00 Total:P5,050.00 IndividualApplicant Practitioners GroupA FilingFee:P5,000.00 LRF*:50.00 Total:P5,050.00 26 Form
Presents the PAF at the Cashier ProcesspaymentandissueO.R. andsettlestherequiredfee
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Fees GroupB FilingFee:P3,000.00 LRF*:30.00 Total:P3,030.00 GroupCorD FilingFee:P2,000.00 LRF*:20.00 Total:P2,020.00 *LegalResearchFee (LRF10%ofFilingFee) 1minute 3minutes 1minute Form
Submits the machinevalidated 1. Secures and attaches the PAFtoOGA. machinevalidated PAF to applicationdocuments. 2. Stamps receive the three (3) sets of application documents 3. Returns one (1) copy of the application documents to theclient.
Executive Assistant

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Step 1 Applicant/Client PROCESSINGPROCEDURE ServiceProvider DurationofActivity (UnderNormal Circumstances) 5minutes 5minutes 4hours Executive Assistant IndexTracking Personnel Assigned Personnel do do PersoninCharge Fees Form
2 3
Assigns application to specific personnel and inputs to Index TrackingSystem. Forwards documents to assigned personnel. Reviews application and supporting documents using the OGAs EvaluationSheet Evaluates AFS of top two clients and notesallfindings Prepares comment letter to applicants If the applicant has a client under monitoring of MRD, NTD or CFD, indorses thru a Memo the applicationtosuchdepartment Reviews and signs comment letter andMemo
4 5 6
do
10minutes
General Accountant Assigned Personnel
Upon receipt of comments from MRD, NTD or CFD, GO TO STEPS 5 and7,andthenSTEP9.
28
Durationof Activity(Under Normal Circumstances) 10minutes 10minutes 2hours Personin Charge do General Accountant Assigned Personnel
Step 9
Applicant/Client
ServiceProvider Ifnocomplianceismadewithinthe prescribedperiod(allowa30day mailingandreplyperiodfromdate ofletter): a. Preparesaletterdenyingthe applicationforfailureto complywiththerequirements. b. Reviewsandsignsletter If there is a submission but still not fully compliant with the requirements, GO TO STEP 5 but with a written warning that failure to comply shall result to the denial oftheapplication If applicant fully complies with the requirements and presents all original documents for authentication against submitted photocopieswithapplication: a. For Group A/B (Initial Applications), prepares Memo to En Banc (thru Comm. Venturanza) then GO TO STEP 12,13,and16.
Fees
Form
10
11
2hours
do
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Durationof Activity(Under Normal Circumstances) Personin Charge Fees Form
Step
Applicant/Client
ServiceProvider b. ForGroupC/D(Initial Applications)andGroupA/B (Renewal),finalizeEvaluation SheetforsubmissiontoComm. Venturanza,thenGOTOSTEP 14,15and17 ReviewsMemo Signs and presents Memo to the Commission En Banc for consideration ReviewsEvaluationSheet
12 13
General Accountant
14 15
1hour Signs final Evaluation Sheet and forwards to Comm. Venturanza for approval

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Step 16 Applicant/Client ServiceProvider Receivesadviceoftheresolution oftheCommissiononthe applicationforGroupA/B: a. Ifapproved,GOTOSTEP17. b. Ifdenied/deferred: Denial:Notifiesthe applicantofthedenial andreasonsthereof. Deferment:Notifiesthe applicantofthe defermentandthe requirementstobe compliedwithor necessaryactionto correctthedeficiency: GOTOSTEPS5,7and9 onwards. DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
30minutes
Assigned Personnel
31
Step 17 Applicant/Client Presents authority to receive thecertificate ServiceProvider PreparesCertificateof Accreditation(groupA/B/C/D) a. Printstwo(2)copies b. Initialsoncopies c. Signscertificates d. Notifiesapplicantthatthe Certificatemaybepickedup (incaseofrepresentative, subjecttopresentationof authorizationletter) e. ReleasesCertificateof Accreditationandforwards duplicatefiletotheClerk. f. LogsinregistryofAccredited Firm/ExternalAuditor; informsIndexTracking Personneloftheissuanceof theCertificate. DurationofActivity (UnderNormal Circumstances) 10minutes 5minutes 5minutes 5minutes 10minutes 5minutes Personin Charge Executive Assistant Assigned Personnel General Accountant Executive Assistant do do Fees Form
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DurationofActivity (UnderNormal Circumstances) 30minutes 30minutes Personin Charge do IndexTracking Personnel Fees Form
Step
Applicant/Client
ServiceProvider
g. Provide MIS with updated list.

h. Updatestrackingsystem.
ENDOFTRANSACTION 33
ISSUANCEOFCERTIFICATEOFELIGIBILITY(COE)ONSPECIALPURPOSEVEHICLE(SPV)
ScheduleofAvailabilityofService: MondaystoFridays 8:00am5:00pmwithoutnoonbreak WhoMayAvailoftheService: SpecialPurposeVehicle(SPV)Companies WhatAretheRequirements: 1. NotarizedApplicationletter,signedbyaseniorofficerwitharankofatleastVicePresidentoritsequivalent.Describingthefollowing: a. Proposedtransactions; b. Counterparty/ies; c. TermsandConditions;and d. Allmaterialcommitmentsrelatedtothetransactions. 2. CopyofNotarizedContracttoSellorDeedofAbsoluteSalewithanundertakingtonotarizewithinfifteen(15)daysfromissuanceofCOE 3. AssetPurchaseAgreement(forthefirstlegsaleofROPOAandNPL) 4. PhotocopyofPromissoryNotes(fortransferofNonPerformingLiabilities) 5. NotarizedDeedofDationinPaymentorDeedofAssignmentorDeedofConveyance(fordacionenpagotransaction) 6. CopyoftheTransferCertificateofTitle(TCT)oftheproperty,whichmustbeinthenameofthesellingSPVorborrowerorassignorincaseofdacionen pagotransactions 7. ForthetransferoftheNPLandROPOA(RealandOtherPropertiesOwnedorAcquired)bytheSPVtoathirdparty,acertifiedtruecopyoftheCOE previouslyissuedbytheBSPorbyanyappropriateregulatoryauthority,asthecasemaybe. Duration: Preevaluationofapplication:30minutes Processingofapplication:6hours Mailingperiod(estimate):35days__ Totalduration:35daysand6hours 34
HowtoAvailoftheServices: DurationofActivity (UnderNormal Circumstances) Personin Charge
Step
Applicant/Client
PREEVALUATIONPROCEDURES
ServiceProvider
Fees
Form
Presents application supportingdocuments
and
1. Preevaluates application and supportingdocuments. a. Ifapplicationand supportingdocumentsare notcomplete,thesame arereturnedtoapplicant withlistofrequirements notcompliedwith b. Ifapplicationand supportingdocumentsare complete,theOfficerof theDayclearsapplication forpaymentofthe prescribedfees(proceeds toNo.2) 2. PreparesPayment AssessmentForm(PAF)and instructsapplicanttoleave thethree(3)setsof applicationdocumentswith OGAandtoproceedtothe Cashier.
10minutes 5minutes
Officerofthe DayofOGA Executive Assistant
35
DurationofActivity (UnderNormal Circumstances) 10minutes Personin Charge Cashier Fees Fortransfertobe madetoanSPVby financialinstitution underSECjurisdiction FilingFee0.50%of thetransferpricebut notbelowP20,000.00 LRF*10%ofFiling Fee Forsecondlegtransfer FilingFee0.10%of thetransferpricebut notbelowP5,000.00 LRF*10%ofFiling Fee *LegalResearchFee Form
Step 2
Applicant/Client
ServiceProvider
Presents the PAF at the ProcesspaymentandissueO.R. Cashier and settles the requiredfee
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Durationof Activity(Under Applicant/Client ServiceProvider Normal Circumstances) 1minute Submits the machine 1. Secures and attaches the machine validatedPAFtoOGA. validated PAF to application documents. 3minutes 2. Stamps receive the three (3) sets of applicationdocuments 1minute 3. Returns one (1) copy of the application documentstotheclient. PROCESSINGPROCEDURE Indicates in the application the specific personnel that will process it and forwards toIndexTrackingPersonnel. Encodes the documents to tracking system andforwardstoassignedpersonnel Reviewsapplicationandsupporting documentsusingtheOGAsEvaluation Sheet.Ifbasedonevaluation: c. Applicationdocumentsaresufficient andinaccordancewiththe requirementsofSPVLawandIRR,GO TOSTEP8 d. Therearequestionsordeficienciesin theapplicationdocuments,GOTOSTEP 4 5minutes 5minutes PersoninCharge Fees Form
Step 3
Executive Assistant
Executive Assistant IndexTracking Personnel
2 3
2hours
Assigned Personnel
37
Step 4 5 6 Applicant/Client ServiceProvider Prepares comment applicants letter to DurationofActivity (UnderNormal Circumstances) 10minutes 10minutes 10minutes Personin Charge General Accountant do General Accountant Fees Form
Reviews and signs comment letter andMemo Ifnocomplianceismadewithinthe prescribedperiod(allowa30day mailingandreplyperiodfromdate ofletter): a. Preparesaletterdenyingthe applicationforfailureto complywiththerequirements. b. Reviewsandsignsletter If there is a submission but still not fully compliant with the requirements, GO TO STEP 4 but with a written warning that failure to fully comply shall result to the denialoftheapplication
1hour
Assigned Personnel

38
Step 8 Applicant/Client ServiceProvider If applicant fully complies with the requirements and presents all original documents for authentication against submitted photocopieswithapplication: a. FinalizesEvaluationSheet;and b. PrintsdraftofCOE Reviews Evaluation Sheet and draft COE Prints three (3) copies of approved CertificateofEligibility SignsCOE NotifiesapplicantthattheCertificate maybepickedup(incaseof representative,subjectto presentationofauthorizationletter) a. ReleasesCertificateof Accreditationandforwards duplicatefiletotheClerk. b. LogsinregistryofIssuedCOEs; informsIndexTrackingPersonnel oftheissuanceoftheCertificate. c. ProvidesMISwithupdatedlist DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
35minutes
do
9 10 11 12
Presentsauthorityto receivethecertificate
10minutes 5minutes 10minutes 10minutes 5minutes 30minutes
General Accountant Executive Assistant General Accountant
Executive Assistant
39
DurationofActivity (UnderNormal Circumstances) 30minutes Personin Charge IndexTracking Personnel Fees Form
Step 13
Applicant/Client
ServiceProvider Updatestrackingsystem
ENDOFTRANSACTION
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ACCREDITATIONOFAPPRAISALCOMPANIES
ScheduleofAvailabilityofService: MondaystoFridays 8:00am5:00pmwithoutnoonbreak WhoMayAvailoftheService: Appraisalcompanies WhatAretheRequirements: a. Notarizedapplicationforaccreditation; b. Company profile indicating the history, scope of services, list of key officers and technical staff, biodata of the chief principal appraiser and deputy chiefappraiser; c. PhotocopyofthelicensesissuedbyDepartmentofTradeandIndustry(DTI)tothecompanyandtoprofessionalappraiser; d. Certification issued by Institute of Philippine Real Estate Appraisers that the applicant is a member in good standing and its appraiser is a member in goodstanding; e. Listofexistingandpastclients; f. Certificationsofclients; g. Affidavit executed under oath by the companys President which states that the company meets all the requirements under Sec. 2 of the Guidelines for Accreditation of Appraisal Companies, the company has not been declared liable by the Commission or by any competent court for violation of the Corporation Code or Securities Regulation Code and the company or any of its directors/executive officers has no adverse judgment or any administrative,civilorcriminalcaseinvolvingitsappraisalbusiness; h. LatestauditedfinancialstatementsandGeneralInformationSheet. Duration: Preevaluationofapplication:1hour Processingofapplication:1day Mailingperiod(estimate):___30days_____ Totalduration:31daysand1hour 41
Durationof Activity(Under Normal Circumstances) 5minutes Officerofthe DayofOGA Personin Charge Fees Form
Step 1
Applicant/Client PREEVALUATION PROCEDURES Secureschecklistof requirementsfromthe OGA.
ServiceProvider
Application letterduly signedby authorized officer
Provides client a checklist of requirements, and copy of SEC Memo CircularNo.3,Seriesof2003
Presentsapplicationand supportingdocuments
1.
Preevaluates application and supportingdocuments. c. If application and supporting documents are not complete, the samearereturnedtoapplicantwith list of requirements not complied with d. If application and supporting documents are complete, the Officer of the Day clears application for payment of the prescribedfees(proceedstoNo.2) 2. Prepares Payment Assessment Form (PAF) and instructs applicant to leave the three (3) sets of application documents with OGA and to proceed totheCashier
30minutes 10minutes
Officerofthe DayofOGA Executive Assistant
42
Durationof Activity(Under Normal Circumstances) 10minutes Personin Charge Cashier Fees Form
Step 3
Applicant/Client
ServiceProvider
1 2 3
Presents the PAF at the ProcesspaymentandissueO.R. Cashier and settles the requiredfee Submits the machine 1. Secures and attaches the machine validatedPAFtoOGA validated PAF to application documents. 2. Stamps receive the three (3) sets of applicationdocuments 3. Returns one (1) copy of the applicationdocumentstotheclient. PROCESINGPROCEDURE Assigns application to specific personnel andinputstoIndexTrackingSystem. Forwards documents personnel. to assigned
FilingFee:P5,000 UPLRF:___50 TotalP5,050
5minutes
Executive Assistant
5minutes 5minutes
do IndexTracking Personnel Assigned Personnel do
Reviews application and supporting documents using the OGAs Evaluation Sheet. If complete and qualified, GO TO STEP8. If not compliant, prepares comment lettertotheapplicant
2hours
43
Durationof Activity(Under Normal Circumstances) 10minutes 10minutes 10minutes Personin Charge General Accountant do General Accountant Fees Form
Step 5 6
Applicant/Client
ServiceProvider Reviewsandsignscommentletter Ifnocomplianceismadewithinthe prescribedperiod(allowa30daymailing andreplyperiodfromdateofletter): c. Preparesaletterdenyingthe applicationforfailuretocomply withtherequirements. d. Reviewsandsignsletter If there is a submission but still not fully compliant with the requirements, GO TO STEP 4 but with a written warning that failuretocomplyshallresulttothedenial oftheapplication If applicant fully complies with the requirements and presents all original documents for authentication against submitted photocopies with application, prepares Memo to En Banc (thru Comm. Venturanza).
2hours
Assigned Personnel
2hours
do
44
Durationof Activity(Under Normal Circumstances) 1hour 10 Signs and presents Memo to the CommissionEnBancforconsideration Receivesadviceoftheresolutionofthe Commissionontheapplication. Ifapproved,GOTOSTEP12. a. Ifdenied/deferred: Denial:Notifiestheapplicantof thedenialandreasonsthereof. Deferment:Notifiestheapplicant ofthedefermentandthe requirementstobecomplied withornecessaryactionto correctthedeficiency:GOTO STEPS4andonwards. Personin Charge General Accountant Fees Form
Step 9
Applicant/Client
ServiceProvider ReviewsMemo
11
30minutes
Assigned Personnel

45
Step 12 Applicant/Client Presents authority receivethecertificate ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Executive Assistant Assigned Personnel General Accountant Executive Assistant do do do IndexTracking Personnel Fees Form
PreparesCertificateof Accreditation 10minutes a. Printstwo(2)copies 5minutes b. Initialsoncopies 5minutes c. Signscertificates 5minutes to d. Notifiesapplicantthatthe Certificatemaybepickedup (incaseofrepresentative, subjecttopresentationof 10minutes authorizationletter) e. ReleasesCertificateof 5minutes Accreditationandforwards duplicatefiletotheClerk. f. LogsinregistryofAccredited AppraisalCompanies;informs 30minutes IndexTrackingPersonnelof theissuanceoftheCertificate. 30minutes g. ProvideMISwithupdatedlist. h. Updatestrackingsystem. ENDOFTRANSACTION
46
PROCESSINGOFREGISTRATIONOFPRENEEDPLAN
ScheduleofAvailabilityofService 8:00AMto5:00PM(withoutnoonbreak) WhoMayAvailoftheService: RegisteredPreNeedCorporationswithDealer'sLicenseforthecurrentyear WhatAretheRequirements: 1.ActuarialFeasibilityStudy 2.LatestAuditedFinancialStatements 3.SpecimenPlanContracts 4.ContractPriceScheduleshowingminimumandmaximumpricingbytypeofpaymenttermusingtheSECformat. 5.InformationBrochure/Literature(Updatedforregisteredpreneedplans) 6.SpecimenofInsuranceContract(fornewpreneedplans) 7.TrainingProgram(Updatedforregisteredpreneedplans) 8.TrustAgreement 9.CorporateSecretary'sCertificatereflectingtheboardresolutionauthorizingtheregistrationofapplicant'ssecurities 10.Opinionofindependentcounselonthelegalityoftheregistrationstatements 11.LatestArticlesofIncorporationandByLawsofthePreNeedCorporation 12.CopiesofAgencycontractswithgeneralagents,andsalesmen. 13.LatestInterimFinancialStatementsignedbythePresidentandCFO 14.ListofAffiliated/ContractedMortuarytogetherwiththeupdatedmortuaryagreementandauditedfinancialstatementsofthe preneedcorporationsbiggestserviceprovider. Duration:45workingdaysfromreceiptofcompleteapplicationandofpaymentfees 47
HowtoAvailoftheService: Step 1 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 15minutes PersoninCharge Specialist Fees Form
Presents the documents for Reviewscompliancestatusof assessment. preneedcorporationagainst thechecklistofdocumentary requirements. Preparestheassessmentform forthecorrespondingfiling feesandadvisesregistrantto payattheCashier'sOffice usingcashorManager's chequeonlyandtofilethe documentsattheNTD. ProceedtotheCashier Acceptspayment.
10minutes
Specialist
Cashier
1/10of1%ofthe maximum aggregatepriceat whichpreneed plansareproposed tobeofferedplus legalresearchfee of1%ofthetotal assessment

48
Step 4 5 Applicant/Client Presentsthedocuments togetherwiththereceipt. ServiceProvider Receivesthedocuments Encodespreneedformtype, dateofreceiptofapplication, andpaymentsmadeusingthe iRegisterSystemandthen forwardsdocumentstothe RegistrationandLicensing Division. Recordsandforwards documentsforprocessingby thestaff. Evaluatesthedocuments accordingtoitscompleteness, substanceandconsistencyof informationamongthe documentsandcompliance withPreneedRulesand Regulations Ifpreliminaryreviewshows incompletesubstantial complianceasregardsthe registrationstatements,sends lettertopreneed corporation. DurationofActivity (UnderNormal Circumstances) 3minutes 3minutes PersoninCharge SupportStaff SupportStaff Fees Form
3minutes
SupportStaff
46hours
Specialist
12hours
Specialist
49
Step 9 Applicant/Client ServiceProvider Ifpreliminaryreviewshows substantialcomplianceas regardstheregistration statements,preparesand initialstheNoticefor publicationinthenewspaper. Reviewsandinitials the Notice. Signsthe Notice. ReleasestheNotice. Undertakesthefinancial, actuarialandlegalreviewof thedocuments. Conductsconferenceon matterstobeclarified.
DurationofActivity (UnderNormal Circumstances) 30minutes
PersoninCharge Specialist
Fees
Form
10
11 12 13
10minutes 5minutes 3minutes Threetofivedays
AssistantDirector Director SupportStaff Specialist/Securities Counsel
14
Presentstheactuarialfeasibility study/productdesign/actuarial valuationreport
23 hours
Director,Assistant DirectorandSpecialist Specialist
15
16 17
Preparesandsubmits Memorandumtothe CommissionEnBanc Reviewsandsignsthe memorandum Makesfinalreviewandsigns thememorandumfor clearancebytheSupervising Commissioner
12days
4hours
AssistantDirector
30minutesto1hour
Director
50
Step 18 19 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Supervising Commissioner Director SupportStaff
Fees
Form
20
21
22
23
Reviews and affixes initials in 30minutesto1hour thememorandum. Presentsthememorandum 1015minutes duringtheCommissionEn Bancmeeting. Preparesandsubmitsthe 1530minutes OrderandCertificateof PermittoSellorOrder disapprovingtheregistration. Reviewsandinitialseitherthe 5minutes OrderandCertificateof PermittoSellorOrder disapprovingtheregistration. Reviewsandinitialseitherthe 5minutes OrderandCertificateof PermittoSellorOrder disapprovingtheregistration. Makesfinalreviewandsigns 5minutes theOrderandCertificateof PermittoSellorOrder disapprovingtheregistration.
Specialist
AssistantDirector
Director

51
Step 24 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge SupportStaff Fees Form
25
26
IfsignedOrderandCertificate 5minutes ofPermittoSell,indicatesthe PreNeedOrderNumberin theOrderandstampsthe notarial(gold)sealofSECon theCertificateofPermitto Sell Receives the Certificate of ReleaseoftheCertificateof 5minutes Registration of Preneed Plans RegistrationofPreneedPlans andPermittoSell andPermittoSell Encodesthedateof 5minutes approval/disapprovalof applicationusingtheiRegister Systemandforwardstwo copiesofthe approved/disapproved documentstothe MicrographicsUnitandPublic ReferenceUnit. ENDOFTRANSACTION
SupportStaff SupportStaff
52
PROCESSINGOFCOMPLAINTSFILEDBYTHEPLANHOLDER
ScheduleofAvailabilityofService 8:00AMto5:00PM(withoutnoonbreak) WhoMayAvailoftheService: PlanholderofaPreneedCorporation WhatAretheRequirements: 1.Letter 2.PlanContract HowtoAvailoftheService: Step Applicant/Client 1 2
3 4
ServiceProvider
DurationofActivity (UnderNormal Circumstances)
PersoninCharge
Fees
Form
5 6
Files lettercomplaint personally Preevaluatesandreceives orbyemail lettercomplaint Undertakesthefollowing activities a.ReferraltoPreNeed Corporation a.1Preparesreferralletterto preneedcorporationfor comment/appropriateaction within15days. a.2.Reviewsandsignsreferral letter. b.FollowuptoPreNeed Corporation
15minutes
Supportstaff
3minutes
SecuritiesCounsel III/ChiefCounsel
53
PROCESSINGOFCOMPLAINTSFILEDBYTHEPLANHOLDER
Step 7 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Supportstaff Fees Form
8
9
10
b.1 Sends followup letter to 15minutes preneed corporation if there is no response from the pre need corporation within 5 days. b.2Reviewsandsignsreferral 3minutes letter c.Conductsmediation 30minutes conferenceheldforletter complaints/walkin complaints Determinesthefollowing 15minutes actioninresponsetoaction takenbypreneedcorporation a.Settled b.Denied c.Failedmediation/lackof interesttopursueclaimby planholder ENDOFTRANSACTION
SecuritiesCounselIII /ChiefCounsel
Specialistand Lawyer
54
PROCESSINGOFAPPLICATION REGISTRATIONOFSECURITIES
ScheduleofAvailabilityofService: 8:00AM5:00PMonweekdaysexceptholidayswithoutnoonbreakattheCorporationFinanceDepartment NOTE:Thisprocedureisapplicablefortheregistrationofsecuritiestobesoldtothepublic WhoMayAvailoftheService: Anycorporationthatintendstosourceitsfundingneedsorsolicitinvestmentsfromthepublic. WhatAretheRequirements: 1. SECForm121,AsAmended(RegistrationStatement) Duration:45daysafterdateoffilingofRS(ifcomplete)
55
HowtoavailoftheService: STEP PROCEDURE
Accomplishformbyreferringtotheformand contentsunderAnnexCofSRCRule12andSRC Rule68.1,asAmended
APPLICANT/ SERVICE PROVIDER Applicant
DURATIONOF ACTIVITY
FEES
FORM
NotmorethanP500Million: 0.10%ofthemaximumaggregateprice ofthesecuritiestobeoffered MorethanP500Millionbutnotmore thanP750Million: P500,000plus0.075%oftheexcess overP500Million MorethanP750Millionbutnotmore thanP1Billion: P687,500plus0.05%oftheexcessover P750Million MorethanP1Billion: P812,500plus0.025%oftheexcess overP1Billion
Form121
2.1Presentcomputationsheet 2.2IssuePaymentAssessmentForm 2.3PaytotheCashiertherequired filingfee
Applicant Specialist Applicant
10 minutes 10minutes 10minutes
56
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Division SupportStaff Specialist/ LegalCounsel DURATIONOF ACTIVITY 30minutes FEES FORM
Receivesdocumentsandforwardto: a.) Asst.Directorforstaffassignment,ifnewfiling. b.)HandlingSpecialist,ifamendedfiling. ReviewsRegistrationStatements(RS). 4.1FormReview 4.2SubstantiveReview(FinancialandNonfinancial matters) 4.3RefertoMRD(DraftUnderwriting Agreement/ManagementAgreement/Distribution Agreement) 4.4RefertoOGA(FinancialStatements) 4.5OcularInspection(2days) Notesallfindings Preparescommentletterbased onfindings. Forwardsdocuments/commentlettertoAssistantDirector forreview 8.1Reviewsdocuments/commentletter 8.2ForwardstoDirectorforreview
9days
5 6 7 8
Specialist/ LegalCounsel Specialist/ LegalCounsel Specialist/ LegalCounsel Assistant Director
1day
57
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Director DURATIONOF ACTIVITY 1day FEES FORM
9.1Reviewscommentletter 9.2ReturnsalldocumentstoSpecialistand LegalCounselforpreparationoffinal commentletter Iftherearecorrections,backtoSteps5to9 Finalizes/initialscommentletterandforwardstoAssistant Director Reviews/initialsfinalcommentletterandforwardsto Director Reviews/signsfinalcommentletter/transmittaltothe registrant IfamendedRSisreceived: 13.1WithintheprescribedperiodGOTOSTEP4. 13.2Ifregistrationrequirementisfullycompliedwith,GO TOSTEP16.
10
Specialist/ LegalCounsel Asst.Director
3hrs 3hrs
11
12
Director
1hr.
13
SupportStaff
58
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Specialist/ LegalCounsel Specialist/ LegalCounsel DURATIONOF ACTIVITY 2hrs. 1hr. 1hr. FEES FORM
14
15
IfnoamendedRegistrationStatementisfiled. 14.1Conference/hearing 14.2Applicationisconsideredabandoned/rejectedfor failuretocomplywithrequirements,prepares rejectionletter.GOTOSTEP16. IftheamendedRSfiledisincomplete,inaccurate, misleadingorfraudulent. 14.2GOTOSTEPS5TO9. 14.3PreparetransmittalmemoandrefertoEnforcement andProsecutionDepartmentwhenthereisfraud. Reviewsoncopies
Specialist/ LegalCounsel Specialist/ LegalCounsel Specialist/ LegalCounsel Specialist/ LegalCounsel
2days
16
Printstwocopiesofletter/memo.
3hrs.
17
ForwardstoAssistantDirectorforreviewandinitials
3hrs.
18
Ifapplicationisfullycompliantwithrequirements,prepares draftMemoaddressedtotheCommission.
2days
59
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Specialist/ LegalCounsel Asst.Director DURATIONOF ACTIVITY 1hr. FEES FORM
19
AttachesdraftMemotoRegistration StatementandforwardstoAssistantDirector
20
ReviewsdraftMemo.
2hrs.
21
ForwardsdraftMemowithRegistrationStatementfor superiorsreview. ReviewsdraftMemoandReturnsalldocumentsto SpecialistandLegalCounselforpreparationoffinalMemo Preparesfinalmemowithsuggestedrevisions incorporated. Printstwocopiesofmemorandum
Asst.Director
2hrs.
22
Director
1hr.
23
Specialist/ LegalCounsel Specialist/ LegalCounsel Specialist/ LegalCounsel
1day
24
2hrs.
25
Initialthememorandum
2hrs.

60
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Specialist/ LegalCounsel DURATIONOF ACTIVITY 2hrs. FEES FORM
26
Forwardstosuperiorforsignatureandsecuresapprovalof theSupervisingCommissionerforpresentationtothe CommissionEnBanc PresentationtotheCommissionEnBanc ReceivesadvicefromDirectorofactionbyCommissionon theRegistrationStatement: 28.1Ifapprovedandsecuritiesbeingregisteredarefor listingwithPSE,:GOTOSTEP29 28.2Ifapprovedandsecuritiesbeingregisteredarenot forlistingwithPSE:GOTOSTEP30. 28.3Ifdenied/deferred:notifyregistrantof denial/defermentandcompliancerequirementsto correctreasonfordenial/deferment. 28.3.1Reviewcompliance. 28.3.2Ifcomplied,GOTOSTEP18. 28.3.3Ifnotcomplied,GOTOSTEP5.
27 28
Director
61
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Specialist/ LegalCounsel DURATIONOF ACTIVITY 1day FEES FORM
29
IftheSecuritiesareforlistingwiththePSE. 29.1Preparespreeffectiveletter. 29.2ForwardslettertoAssistantDirectorandDirectorfor signature&release. 29.3ReviewsFinalProspectusuponsubmission. 29.4Checksinformationofofferingperiodandother materialinformation. 29.5Computesadjustmentfee,ifnecessary 29.6Informsissuerofnetfee. 29.7Iffinalprospectusiscomplete,GOTOSTEP30. 29.8Iffinalprospectusisincomplete. 29.8.1Notifiesregistrant. 29.8.2Oncecomplete,GOTOSTEP30.
62
STEP PROCEDURE APPLICANT/ SERVICE PROVIDER Specialist/ LegalCounsel DURATIONOF ACTIVITY 1day FEES FORM
30
PreparesCertificateofPermittoSellandOrderof Registration. 30.1PrintsthreecopiesofCertificateofPermittoSelland OrderofRegistration. 30.2Initialsoncopiesexceptoriginal. 30.3ForwardstoAssistantDirectorandDirectorforreview andsignature. 30.4NotifiesissuerandPSEiflistingisintendedand advisesthattheregistrationiseffectiveandordermay bepickedupfromreleasingunitattheCFD.
ENDOFTRANSACTION

63
PROCESSINGOFAPPLICATION REGISTRATIONASANEXCHANGE/EXCHANGESRO; CLEARINGAGENCIES/CLEARINGAGENCYSRO

ScheduleofAvailabilityofService: 8:00AM5:00PMonweekdayswithoutnoonbreakattheMarketRegulationDepartment NOTE: Thisapplicationprocedureisapplicablefortheregistrationofthefollowing: A. Exchange/ExchangeSRO B. ClearingAgency/ClearingAgencySRO WhoMayAvailoftheService: A. AsanExchange/ExchangeSRO AnyStockCorporation,Provided;that: 1. Nopersonmaybeneficiallyownorcontrol,directlyorindirectly,morethanfivepercent(5%)ofthevotingrightsoftheExchange. 2. Noindustryorbusinessgroupmaybeneficiallyownorcontrol,directlyorindirectly,morethantwentypercent(20%)ofthevotingrightsof theExchange. B. AsaClearingAgency/ClearingAgencySRO AnyentityasmaybeallowedbytheCommission. WhatAretheRequirements; A.ForExchange/ExchangeSRO 1.AlldocumentsenumeratedinSECForm33/33SRO/33A; 2.AnyadditionaldocumentthattheCommissionmayrequire.

64
B.ForClearingAgency/ClearingAgencySRO 1.AlldocumentsenumeratedinSECForm42CA/42SRO/42AMD; 2.AnyadditionaldocumentthattheCommissionmayrequire. Duration:3andmonths HowtoAvailoftheService: Step Applicant/Client 1 Requestforthenecessary applicationform
ServiceProvider Giveclientthenecessary applicationformand additionalinstructions
DurationofActivity (UnderNormal Circumstances) Within30minutes
PersoninCharge MRD Specialist
Fees
Form A.Foran Exchange/ExchangeSRO andAmendmentsthereto: SECForm33/33 SRO/33A B.ForaClearing Agency/ ClearingAgencySROand Amendmentsthereto: SECForm42CA/42 SRO /42AMD 65

Step 2 Applicant/Client Filingofapplicationand supportingdocumentstoMRD forpreprocessingbytheMRD staff.Followupontheresultof thepreprocessingmadeonthe givenperiod. Waitforfeedbackfromthe MRDstaffifapplicationisokfor payment Paymentoftheassessedfeeto thecashier Submitapplication,supporting documentsandproofof paymenttotheCRRD ServiceProvider Preprocessdocuments receivedtodetermineits completeness.Ifnot complete,advisethe applicanttocompletethe documents.Ifdocumentsare complete,gotostep3. PreparationofPayment AssessmentForm(PAF)and adviseclienttopaythe prescribedfeeattheCashier Acceptpayment DurationofActivity (UnderNormal Circumstances) Withinaweek PersoninCharge MRDSpecialist/ SecuritiesCounsel Fees Form
Within30minutes
Specialist
Within30minutes
Cashier
P50,500.00 includingLegal ResearchFee
Payment Assessment Form(PAF)
Receiptofapplication, supportingdocumentsand proofofpaymentas submittedbytheapplicant Receiptandassignmentof theapplicationwith supportingdocumentstothe MRDSpecialist/Securities Counsel
Within30minutes
CRRD
Within30minutes
MRDDirector/ Asst.Director
66

Step 7 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) Within90days PersoninCharge MRDSpecialist/ SecuritiesCounsel Fees Form
WaitforfeedbackfromtheMRD Reviewandevaluationof staffonthestatusofthe applicationandsupporting application. documents.Ifthe documentsaredeficient, advisetheapplicantto correctdeficiencies.Ifthe documentsarecompliant, preparerecommendation Reviewrecommendation andforwardtotheDirector forfinalcomment Presenttheapplicationwith thefinalrecommendation totheCommissionEnBanc forapproval.
Withinaweek
MRDEDAsst. Director MRDDirector
Within2days
ENDOFTRANSACTION

67
MONITORINGOFFOUNDATIONS
ScheduleofAvailabilityofService: 8:00AM5:00PMwithoutnoonbreak WhoMayAvailoftheService: Requestingparty WhatAreTheRequirements: 1. OriginalandamendedArticleofIncorporationandByLaws 2. GeneralInformationSheet 3. LatestFinancialStatements 4. MembershipBook 5. CertificationandSwornStatementsrequiredbySECMCNo.8,Seriesof2006 Duration:2hours HowtoAvailoftheService: DurationofActivity (UnderNormal Circumstances) 5minutes
Step 1
Applicant/Client
ServiceProvider
PersoninCharge GuardonDuty
Fees none
Form RequestSlipfor Monitoring
Registerwiththeguard(lobby)and Give client Request Slip for waittobecalled Monitoring
68
Step 2 3 4 5 6 7 Applicant/Client AccomplishRequestSlipfor MonitoringandsubmittoISD ServiceProvider DocumentIndexing DurationofActivity (UnderNormal Circumstances) 5minutes PersoninCharge Inspection& SurveillanceDivision (ISD)Staff ISDAssistantDirector Fees none Form
RequestSlipwithDocument Indexisassignedtotechnical staffforevaluationand assessment Evaluationoftherequired documentsvisvisDocument Index
5minutes
none
Submissionoftherequired documents Submitanylackingdocument(s) toCentralReceivingUnitorto EPD
30minutes
ISDStaff
none
5minutes
CentralReceivingUnit orEPDStaff ISDStaff ISDStaff
none
Assessment/computationof fines/penalties Ifsubjecttopenalty,Payment AssessmentFormisissuedto theclient
20minutes 5minutes
none
Payment AssessmentForm
69
Step 8 Applicant/Client Paymenttocashier ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Fees Amountof fines/ penalties MonitoringSheet/ Confirmationof Payment Form
Cashier
ShowPaymentAssessmentForm andproofofpaymenttoISD
Uponpayment(orifnotsubject tofine/penalty),Monitoring Sheet/Confirmationof Paymentisissued Preparationandreleaseof ConfirmationofPaymentOrder
15minutes
ISDStaff
10
30minutes
ISDStaff
Confirmationof PaymentOrder
ENDOFTRANSACTION
70
RECEIPTANDFILINGOFCOMPLAINT
ScheduleofAvailabilityofService: 8:00AM5:00PMwithoutnoonbreak WhoMayAvailoftheService: Public(investors,members,stockholders,officers,NGOsetc.) WhatAreTheRequirements: 1. VerifiedComplaintAffidavitwithCertificationonNonForumShopping 2. Supportingdocuments,evidences 3. FilingfeeP500 HowtoAvailoftheService: Step 1 2 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1hourordependson thesubjectofthe Complaint PersoninCharge Fees Form
Register with the guard (lobby) Conference/meeting with the andwaittobecalled Client
Assessment of the verbal complaint to determine whether the Commission has jurisdiction and if without jurisdiction, recommends appropriateaction
OfficeroftheDay
none
none

71
RECEIPTANDFILINGOFCOMPLAINT
Step 3 Applicant/Client ServiceProvider IftheCommissionhas jurisdiction,theclientisasked toprepareandsubmitaverified complaintwithCertificationon NonforumShoppingandother supportingdocuments DurationofActivity (UnderNormal Circumstances) PersoninCharge OfficeroftheDay Fees none Form none
Submissionofaverifiedcomplaint withCertificationonNonforum Shoppingandothersupporting documentstotheOfficeofthe Director Assessment of the verified complaint if it satisfies the formalrequisites If the verified complaint is acceptable, Payment Assessment Form for the filing feeisissued
Officeofthe DirectorsStaff
none
Verifiedcomplaint w/Certificationon Nonforum Shopping
15minutes
OfficeroftheDay
5minutes
Officeofthe DirectorsStaff
Payment AssessmentForm
7 8
ProceedtotheCashier Upon payment, go back to the Office of the Director, present proof of payment and submit the receiving copy of the Verified Complaint
10minutes
Cashier Officeofthe DirectorsStaff
P500
ENDOFTRANSACTION
72
PUBLICASSISTANCESERVICES
ScheduleofAvailabilityofService: 8:00AM4:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Walkinpublicclients/customers WhatAretheRequirements: 1. FullyaccomplishedPARUInquirySheet/Form 2. PublicAssistanceandReferenceUnit(PARU)ActionReferralandReturnSlip Duration:5minutes HowtoAvailoftheService: DurationofActivity Step Applicant/Client ServiceProvider (UnderNormal Circumstances) 1 2 Clientapproachesthecounter FilloutthePARUInquiry Sheet/Form,submitsaid accomplishedformtothe counterandwaitforhisnameto becalled GiveclientPARUInquiry Sheet/Form Callpriorityclientname 30seconds 1minute
PersoninCharge Complaints Specialist Complaints Specialist
Fees
Form PARUInquiry Sheet/Form
73
PUBLICASSISTANCESERVICES
Step 3 Applicant/Client Approachthecounterwhen nameiscalled,handinthe PARUformwiththe query/question/inquiryand waitfortheassignedstaffs response/explanation ServiceProvider ReadthePARUformand respondtothe query/question/inquiryas written/indicated DurationofActivity (UnderNormal Circumstances) 4minutes PersoninCharge Complaints Specialist Fees Form
Ifquery/inquiryneedsfurther discussionandclarification, givethePARUActionReferral Slipandrefertheclienttothe staffinchargeofthe appropriate department/office,and requesttheclienttoreturn thefullyfilledupAction ReferralSlipbyconcernedSEC staff. ENDOFTRANSACTION
PARUAction Referraland ReturnSlip
74
INFORMATIONANDDATAREQUEST
ScheduleofAvailabilityofService: 8:00AM5:00PM(withoutnoonbreak) MondaytoFriday WhoMayAvailoftheService: Walkinpublicclients/customers WhatAretheRequirements: FullyaccomplishedDataRequestForm Duration:30minutes HowtoAvailoftheService Step Applicant/Client 1 2 RegisterwiththeGuardatERID andapproachthecounter FillouttheDataRequestForm, submitsaidaccomplishedform totheEAandwaitforhisname tobecalled
ServiceProvider
DurationofActivity (UnderNormal Circumstances) 2minutes 20minutes
PersoninCharge GuardonDuty ExecutiveAssistant SupportClericalI
Fees
Form DataRequest Form Payment AssessmentForm (PAF)
GiveclienttheDataRequest Form Callpriorityclientname, discussthedatarequested withtheclientandissue PaymentAssessmentFormfor theminimumfee
75
INFORMATIONANDDATAREQUEST
Step 3 Applicant/Client ProceedtotheCashier ServiceProvider Processpaymentandissue O.R. DurationofActivity (UnderNormal Circumstances) PersoninCharge Cashier Fees P220.00 ordinary P5,200.00 specialinitial feedeposit Form
GobacktoERIDandpresent theO.R.toSupportClerk
Presentthedetachedslipofthe DataRequestformtoEA
Indicatethepickupdatefor 3minutes requesteddataonthe detachedslipoftheData RequestForm GivetherequesteddatainCD 5minutes formattotheclient Ifadditionalpaymentin excessoftheinitialfee depositwasassessed,issue anotherPAF ENDOFTRANSACTION
ExecutiveAssistant
ExecutiveAssistant
76
INVESTORCOMPLAINTSSYSTEM
ScheduleofAvailabilityofService: 8:00AM5:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Walkinpublicclients/customers WhatAretheRequirements: FullyaccomplishedInvestorComplaintForm Duration:25minutes HowtoAvailoftheService Step 1 2 Applicant/Client ClientapproachesthePARU counter FilloutthePARUInvestor ComplaintForm,submitsaid accomplishedformtothe counterandwaitforhisnameto becalled ServiceProvider GiveclientPARUInvestor ComplaintForm Callpriorityclientname DurationofActivity (UnderNormal Circumstances) 1minute 4minutes Complaints Specialist PersoninCharge Complaints Specialist Fees Form PARUInvestor Complaint Form
77
INVESTORCOMPLAINTSSYSTEM
Step 3 Applicant/Client Approachthecounterwhen nameiscalled,handinthePARU Formwiththecomplaintstated thereinandwaitforthe instructionsoftheassigned PARUstaff. ServiceProvider DurationofActivity (UnderNormal Circumstances) PersoninCharge Complaints Specialist Fees Form
Readtheclientaccomplished 20minutes PARUFormanddiscussthe natureofcomplaintwiththe client Ifthecomplaintneedsfurther researchandclarification, requesttheclienttocome backtothePARUcounterona datespecifiedforthe appropriate feedback/response ENDOFTRANSACTION

78
PURCHASEOFPINMAILER
ScheduleofAvailabilityofService: 8:00AMto5:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Walkinpublicclients/customers WhatAretheRequirements:
1. 2.
Fully accomplished Purchase Order Slip Payment
Duration: 30minutes HowtoAvailoftheService: Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1minute Nodefinitetime dependingonthe volumeof transaction(s)that day PersonInCharge Fees Form
1 2
Getpriorityservicenumber WaittobecalledbytheCashier
Guardonduty (lobby)
79
PURCHASEOFPINMAILER
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 15minutes PersonInCharge Fees Form
PaytotheCashier
Processpayment andissueO.R. togetherwiththe PINMailer
SECCashier
ENDOFTRANSACTION 80
PURCHASEOFSERVICESTAMPS
ScheduleofAvailabilityofService: 8:00AMto5:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Walkinpublicclients/customers WhatAretheRequirements: Payment Duration: 5minutes HowtoAvailoftheService: Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 5minutes PersonInCharge Fees Form
PaydirectlytotheCashier Processpayment withoutaneedofpriorityservice andissueService number Stamp
SECCashier
P40.00per ServiceStamp
ENDOFTRANSACTION 81
PAYMENTOFFEESFORREGISTRATIONTRANSACTION
ScheduleofAvailabilityofService: 8:00AMto5:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Filer(s)orcompanyRepresentative(s) WhatAretheRequirements:
1. 2. 3. 4.
Registration Notice Payment Assessment Form (PAF) Registration Documents Payment
Duration: 30minutes HowtoAvailoftheService: Step Applicant/Client
ServiceProvider
1 2
Getpriorityservicenumber WaittobecalledbytheCahier
DurationofActivity (UnderNormal Circumstances) 1minute Nodefinitetime dependingonthe volumeof transaction(s)thatday
PersonInCharge
Fees
Form
Guardonduty (lobby)
82
PAYMENTOFFEESFORREGISTRATIONTRANSACTION
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersonInCharge Fees Form
PaytotheCashier
Gobacktotheconcerned operatingdepartment
Processpayment byencodingthe PAFnumberwith SECiReport Cashiering Module. Ifinorder,issue O.R.together withthemachine validatedPAF, Registration Noticeand Registration Documents
SECCashier
ENDOFTRANSACTION 83
PAYMENTOFFEESFORNONREGISTRATIONTRANSACTION
ScheduleofAvailabilityofService: 8:00AMto5:00PMwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Filer(s)orcompanyRepresentative(s) WhatAretheRequirements:
1. 2. 3.
Payment Assessment Form (PAF) Registration Documents Payment
Duration: 30minutes HowtoAvailoftheService Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1minute Nodefinitetime dependingonthe volumeof transaction(s)that day PersonInCharge Fees Form
1 2
Getpriorityservicenumber
WaittobecalledbytheCahier
Guardonduty (lobby)
84
PAYMENTOFFEESFORNONREGISTRATIONTRANSACTION
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) PersonInCharge Fees Form
PaytotheCashier
Processpayment byencodingthe PAFnumberwith SECiReport Cashiering Module. Ifinorder,issue O.R.together withthemachine validatedPAFand Registration Documents
SECCashier
Gobacktotheconcerned operatingdepartment ENDOFTRANSACTION
85
RECEIVINGOFDOCUMENTS
ScheduleofAvailabilityofService: MondaytoFriday,8:00amto5:00pm(withoutnoonbreak) WhoMayAvailoftheService: GeneralPublic WhataretheRequirements: Conformswiththephysicalfilingcriteria Duration:10minutes HowtoAvailoftheService: Step 1 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1minute 3minutes ReceivingOfficer 3.ReceivingOfficer receives/submitsthedocument intotheISubmitModule 3minutes None None PersoninCharge Fees Form
Getaqueuenumberthenwait 1.Calltheclientonqueue, submitreports 2.ReceivingOfficerchecks completenessofdocuments
86
RECEIVINGOFDOCUMENTS
DurationofActivity (UnderNormal Circumstances) 3minutes PersoninCharge ReceivingOfficer Fees None Form None
Step
Applicant/Client
ServiceProvider 4.ReceivingOfficerretainstwo copies&returnsthirdcopy alongwithanacknowledgment pagetoclient
ENDOFTRANSACTION 87
RETRIEVALOFDOCUMENTS
ScheduleofAvailabilityofService: MondaytoFriday,8:00amto5:00pm(withoutnoonbreak) WhoMayAvailoftheService: GeneralPublic WhataretheRequirements: 1)FullyaccomplishedClearanceForm(PRUForm9705) 2)FullyaccomplishedRequestForm(PRUForm9702and/orPRUForm9703) 3)PaymentAssessmentForm(PAF) Duration:45minutes HowtoAvailoftheService: Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1 a)FilloutClearanceForm; a)StampstimeIN 2minutes&30 b)SubmittoInformation andgivesClearance seconds Counterforverification Formtoclient; b)Verifiesrequest; 2 FilloutRequestFormand submittoPaper/Film Counterpersonnel;waitfor numbertobecalled Callspriorityservice number 710minutes
PersonInCharge
Fees
Form
a)Guardonduty; b)Information CounterPersonnel
PRUForm9705
SectionCounter Personnel
PRUForm9702 PRUForm9703
88
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 1minute 5minutes PersonInCharge Fees Form
Presentsrequestformwith assessedfees a)Payassessedfee; b)Buyrequiredpinmailer
Prepares&prints Payment AssessmentForm Acceptspayment andissuesOfficial Receipt
PAFCounter Personnel Cashier,Ground Floor
(plaincopy) AIP100 BLP100 GISP25 othersP5/page+ P20servicefee (authenticated) AIP150 BLP150 GISP50 othersP5/page+ P20/doc docfromiVIew P50/docw/ certificate P20others P100/pinmailer
Payment AssessmentForm (PAF)
a)(forPaper&Film)Present payment/receiptandget document
Releasesprinted document
1minute
Records Retriever
89
b)(forIView)Returnto RecordsRetriever;get document Lineupdocumentfor authentication(CTC)
CreatesClient accountand printsrequested documentfrom database; a)Checks documentfor completeness, stampsand initials; b)signs document
RecordsRetriever
16minutes
a)Authentication Counter personnel; b)Authorized signatory
FORPLAINCOPY PROCEEDTOSTEP7 ReturnsignedClearanceForm toGuard
Retrievessigned totaltime* ClearanceForm 45minutes* fromclientand stampstimeOUT ENDOFTRANSACTION
Guardonduty
90
SECBAGUIOEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofService: 8:00am5:00pmwithoutnoonbreak Whomayavailoftheservice: Filipinocitizens,NonresidentorResidentAliensqualifiedtoformcorporationsandpartnershipsinaccordancewithapplicablelaws BasicRequirements: 1.NameVerificationSlip 2.DocumentCoverSheet 3.ArticlesofIncorporations(w/TIN AndUndertakingtoChangeName) 4.ByLaws 5.EndorsementofotherGovernmentAgencies (ifApplicable) 6.NotarizedBankCertificate(forStockCorporations andFoundationsOnly) Duration:1hour 91
HowtoAvailoftheService: Step Applicant/Client
ServiceProvider
1 Name Verification* *Ifname verifiedby clienthimself proceedto step2 2 Registration
Clientgivesproposed name/stoattending staff
Getservicenumber/ instructionsfromthe guardonduty
PersonIn Charge Any attending Personnel
Fees
Form
Dependingon ReservationPeriod, minimumP40
Compliancewith CorporationCodeon Endorsementfrom SupervisingGovernment Agency PayRequiredFilingFees ConfirmsRegistration attheCashier Payment
PresentsName Reservation Certification,Articles andByLaws Issuanceof1st Endorsements,If applicable
EvaluationofDocuments todetermine sufficiency/completeness
15minutes
Securities CounselII
5minutes
5minutes
Securities CounselII, anyother Attending Personnel Securities Specialist
ScheduleofFees/ Memorandum CircularAttachedby SECHRAD

92
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 10minutes PersonIn Charge SECBEO Support Staff Director SECBEO Support Staff Fees Form
PreparesCertificateof Registration FinalEvaluationand SigningofCertificateof Registration ReleaseofCertificateof Registration
10minutes
Presentsofficialreceipt tosecureCertificateof Registration
5minutes
ENDOFTRANSACTION 93
SECCAGAYANDEOROEXTENSIONOFFICE PROCESSINGOFNAMERESERVATION
Scheduleofavailabilityofservice: MondaytoFriday 8:00amto5:00pmwithnonoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter. Whataretherequirements: 1. Dulyaccomplishedverificationform
Duration:8minutes Howtoavailoftheservices: Step Applicant/Client
ServiceProvider
Getaverificationform fromtheguardonduty, accomplishandsubmit
Verifytheproposed nameatthe irregister.sec.gov.phand printthereservation noticein2copies.
Durationof Activity(Under Normal Circumstances) 8minutes
PersonIn Charge
Fees
Form
Verifier
None
Verificationform
94
SECCAGAYANDEOROEXTENSIONOFFICE PROCESSINGOFNAMERESERVATION
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) 2minutes PersonIn Charge Fees Form
Bringthe2copiesofthe reservationnoticeto thecashierforpayment oftheperiodof reservation.
Acceptpaymentand issueofficialreceiptto theclientincluding1 reservationnotice stampedpaid.
Cashier
40.00/80.00/120.00
ENDOFTRANSACTION 95
SECCAGAYANDEOROEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION FORANONSTOCKEXCLUDINGAPPLICATIONWITHREQUIREDENDORSEMENTFROMCONCERNGOVERNMENTAGENCY

Scheduleofavailabilityofservice: MondaytoFriday 8:00amto5:00pmwithnonoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter. Whataretherequirements: 1. Coversheet 2. ReservationNotice 3. ArticlesofIncorporationandBylaws 4. JointAffidavitofUndertakingtoChangeName 5. TaxIdentificationNumbers Note:PleaseuseanA4sizeofbookpaper. Duration:3days 96

Howtoavailoftheservices: Step Applicant/Client
ServiceProvider
Submitapplicationto Evaluatesdocumentsto theExamineroftheday determinecompleteness ofregistration requirements.If complete,affixinitialfor filingandpaymentatthe cashierotherwisea checklistisprovidedfor deficiencies. Bringthechecked Acceptpaymentand applicationforpayment issueofficialreceiptto ofthefilingfee theclient
Durationof Activity(Under Normal Circumstances) 10minutes
PersonInCharge
Fees
Form
SecuritiesSpecialist/ SecuritiesCounsel
None
5minutes
Cashier
1,060.00
97

3 4
Fileapplication dulypaid
5 6
Ifapproved
7 8 9
ClaimDocument
Receivefiledapplicationandstampthe documentsreceived Forwardthereceivedapplicationtothe Examinerwhoevaluatescompletenessof thedocuments Reviewstheapplicationandforwardto 1day&25minutes theDirectorforfinalapproval Forwardthesametotheinchargefor 1day thepreparationofCertificateotherwise returnthedocumentstotheexaminer forcompliance PreparesCertificateofIncorporation 6minutes SignsCertificateandforwardittothe 4minutes Releasingpersonnel ReleasesDocuments 2minutes ENDOFTRANSACTION
ReceivingIncharge Examiner
None
SecuritiesSpecialist/ SecuritiesCounsel SECCDOEODirector
None None
Incharge SECCDOEODirector Incharge
None None None

98
SECCAGAYANDEOROEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION FORASTOCKCORPORATIONWHOSEPAIDUPISINCASHEXCLUDINGAPPLICATIONWITHREQUIREDENDORSEMENT FROMCONCERNGOVERNMENTAGENCY

Scheduleofavailabilityofservice: MondaytoFriday 8:00amto5:00pmwithnonoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter. Whataretherequirements: 1.Coversheet 2.ReservationNotice 3.ArticlesofIncorporationandBylaws 4.Treasurer'sAffidavitunderoath. 5.BankCertificate 6.Affidavit(fornonresidentalien) 7.ACR,Icard,&ICR(forresidentalien) 8.JointAffidavitofUndertakingto ChangeName 9.TaxIdentificationNumbers Note:PleaseuseanA4sizeofbook paper. Duration:3days 99

ServiceProvider
Submitapplication Evaluatesdocumentstodetermine totheExaminerof completenessofregistration theday requirements.Ifcomplete,affixinitialfor filingandpaymentatthecashier otherwiseachecklistisprovidedfor deficiencies. Bringthechecked Acceptpaymentandissueofficialreceipt applicationfor totheclient.Forwardthesametothe filingandpayment receivingsection. ofthefilingfee.
PersonInCharge
Fees
Form
None
5minutes
Cashier
MinimumCapis P500,000AI1/5 of1%of AuthorizedBL 500,H30,SB10, LRF(1%ofAI +10)
100

6 7 8
Claimdocuments atthereleasing section
Receivefiledapplicationandstampthe documentsreceived.Forwardthereceived applicationtotheExaminerwhoevaluatesthe document Reviewstheapplication,preparesexaminer's report,andaccomplishroutingslip.Forwardthe sametotheDirectorforfinalreviewand approval Reviewstheapplication.Ifapproved,forward thesametotheInchargeforthepreparationof Certificateotherwisereturnthedocumentsto theexaminerforcompliance PreparesCertificateofIncorporation SignsCertificateandforwardittotheReleasing personnel Releasesdocuments
ReceivingIncharge
1day&25minutes
1day
SECCDOEODirector
6minutes 4minutes 2minutes
Incharge SECCDOEODirector Releasingofficer
None
ENDOFTRANSACTION

101
SECCAGAYANDEOROEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORTHERECORDINGOFAPARTNERSHIPWITHCAPITALCONTRIBUTIONSINCASH
Scheduleofavailabilityofservice: MondaytoFriday 8:00amto5:00pmwithoutnoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter. Whataretherequirements: 1.Coversheet 2.ReservationNotice 3.ArticlesofPartnership 4.BankCertificate(ifpartnerisa foreigner) 5.TaxIdentificationNumbers Note:PleaseuseanA4sizeof bookpaper. Duration:3days 102
ServiceProvider
Submitapplication Evaluatesdocumentstodetermine totheExaminerof completenessofregistrationrequirements.If theday complete,affixinitialforfilingandpaymentat thecashierotherwiseachecklistisprovidedfor deficiencies Bringthechecked Acceptpaymentandissueofficialreceipttothe applicationfor client.Forwardthesametothereceiving paymentofthe section. filingfee Submitapplication Receivefiledapplicationandstampthe &receiptoffiling documentsreceived.Forwardthereceived fee applicationtotheExaminerwhoevaluatesthe document Reviewstheapplicationandaccomplishrouting slip.ForwardthesametotheDirectorforfinal reviewandapproval Reviewstheapplication.Ifapproved,forward thesametotheInchargeforthepreparationof Certificateotherwisereturnthedocumentsto theexaminerforcompliance
PersonInCharge
Fees
Form
None
5minutes 10minutes 1day&25minutes 1day
Cashier ReceivingIncharge SecuritiesSpecialist/ SecuritiesCounsel SECCDOEODirector

103
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) 6minutes 4minutes 2minutes PersonInCharge Fees Form
6 7 8
Claimdocuments atReleasing Section
PreparesCertificateofIncorporation SignsCertificateandforwardittotheReleasing personnel Releasesdocuments
Incharge SECCDOEODirector ReleasingOfficer
None
ENDOFTRANSACTION 104
SECCEBUEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofService: 8:00am5:00pmwithoutnoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter WhataretheBASICrequirements: 1.CoverSheet 2.NameReservationNotice 3.BankCertificateofDeposit(ifstockcorporationorfoundation) 4.ArticlesofIncorporationandBylaws 5.JointUndertakingtoChangeName 6.TaxIdentificationNumbers NOTE:A4couponbond HowtoavailoftheService: Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal PersoninCharge Circumstances) Fees Form
1 Applicantgetsand Name fillsupVerification verification requestFormfrom theInformation

Getservicenumberfromguard onduty
2to3minutes
GuardonDuty
Name Verification Slip
Applicantpaystothecashier
2to3minutes
Cashier
P40.00forthe first30days
105
Step 2 Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
Applicantwillcalltwo(2) weeksfromdateofpayment toinquireifnameverifiedis approved

2to3minutes
SupportStaff
ForOnlineUsers: Applicantbrings approvedname reservationnotice andgetsaservice numberfromthe guard Verifies/reserves 2(a) Registration proposedcorporate name,prepares (whenmode ArticlesofIncand ofpayment Bylawsandother pertinent for subscriptionis documents CASH) 2(a)1 Requireapplicantto payfilingfeeand othercharges
Applicantpresentsapproved namereservationin2copies
Cashier
P40.00forthe first30days
Name Reservation Notice
Presentapplicationtoofficer ofthedayforpreprocessing
20minutes
Officerofthe day
Referto attachedlist of documentary requirements
Receivedpaymentoffiling feesandothercharges
5minutes
Cashier
106
Step 2(a)2 2(a)3 2(a)4 Applicant/Client ServiceProvider DurationofActivity (UnderNormal PersoninCharge Circumstances) Fees Form
Submitapplicationto theReceivingSection
StampedReceived Applicationforwardedtothe processinglawyerforreview Ifapplicationiscompletein formandsubstanceandin conformitywiththe CorporationCode,application forwardedtoSupportStafffor typing SignsCertificate Forwardssignedcertificateto releasing Releaseofcertificate
SupportStaff Securities Counsel Securities Counsel SupportStaff

2(a)5 2(a)6 2(a)7
PresentOfficial ReceipttoReleasing Unit,tosecurethe certificate ForOnlineUsers:
Director SupportStaff SupportStaff

Forfutureimplementation. Currentlytakingmeasuresto implementonlinecapability
107
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) Personin Charge Fees Form
2(b) Registration (whenmodeof paymentfor subscriptionis OTHERTHAN CASH) 2(b)1
Verifies/reserves proposedcorporate name,prepares ArticlesofIncand Bylawsandother pertinent documents Requireapplicantto payfilingfeeand othercharges
Presentapplicationtoofficer ofthedayandSecurities Counselforpreprocessing
20minutes
Officerofthe day andSecurities Specialist
Referto attachedlist of documentary requirements
Receivedpaymentoffiling feesandothercharges
5minutes
Cashier
2(b)2
2(b)3
Submitapplication totheReceiving Section
StampedReceived
10minutes
SupportStaff
Securities Applicationforwardedtothe 30to45minutes Specialist securitiesspecialistforthe andSecurities preparationofthe Counsel ExaminersReportthento processinglawyerforreview
108
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
2(b)4
2(b)5 2(b)6
2(b)7
PresentOfficial ReceipttoReleasing Unit,tosecurethe certificate
Ifapplicationiscompletein formandsubstanceandin conformitywiththe CorporationCode, applicationforwardedto SupportStafffortyping Signscertificate ForwardsignedCertificateto Releasing Releaseofcertificate
10minutes 10minutes 2minutes 2minutes
Securities Counsel SupportStaff Director SupportStaff SupportStaff

SECCEBUEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORCERTIFICATEOFAUTHORITYTOOPERATEASLENDINGCORPORATION
ScheduleofAvailabilityofService: 8:00am5:00pmwithoutnoonbreak WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter WhataretheBASICrequirements: 1. ApplicationForm 2. InformationSheet 3. BusinessPlan 4. NBIClearanceofeachDirector/Officer 5. ForForeignDirectororofficer,ifany,inadditionoftheNBIClearance: a. ClearancefromtheBureauofImmigration b. PhotocopyofthepassportshowingvalidvisaorstayinthePhilippines c. AlienCertificateofRegistration(ACR),ICardand d. WorkPermitissuedbytheDepartmentofLaborandEmployment
ForNewCorporation 6. SwornStatementbythePresidentthatthecorporationwillnotaccept,solicitinvestmentand/orincurloansfrommorethannineteen(19)persons. In case of unauthorized acceptance, solicitation of investments or borrowings, it shall immediately indemnify or return the investments of persons uponpresentationofvalidclaims. Incasethereis/areforeignstockholders,thePresidentshallstatefurtherthatthecountryorstateofaforeignstockholder/sallowsFilipinocitizens and/orcorporationtodolendingbusinesstherein. ThatthecompanyshallcomplywiththeRule171(2)(C)oftheAmendedRulesandRegulationsoftheSecuritiesRegulationCode.
110
ForExistingCorporationLendingInvestors 1. Sworn statement by the President that the corporation has not accepted, solicited investment or incurred loans from more than nineteen (19) persons and undertaking that the corporation will not accept, solicit investment and/or incur loans from more than nineteen (19) persons. In case of unauthorized acceptance, solicitation of investments or borrowings, it shall immediately indemnify or return the investments of persons upon presentationofvalidclaims. Incasethereis/areforeignstockholders,thePresidentshallstatefurtherthatthecountryorstateofaforeignstockholdersallowsFilipinocitizens and/orcorporation/stodolendingbusinesstherein 2. Sworn Statement of the External Auditor (BOA Accredited) that based on his examination of the corporate books of account and other related records, the Corporation/Partnership/Single Proprietorship engaged as a lending investor has neither accepted, solicited investments nor incurred loansfrommorethannineteen(19)persons.Specialauditreportonthesiteverificationof financialrecordsonthepaidupcapitaloftheproposed lendingcorporation. 3. ScheduleofCompanyscapitalbuildupcapitalshallbewithin3yearsfromtheeffectivityofthelendingCompanyActof2007 4. ThatthecompanyshallcomplywiththeRule171(2)(C)oftheAmendedRulesandRegulationsoftheSecuritiesRegulationCode ForOldandNewCorporation ManualonGoodCorporateGovernanceandRevisedAntiMoneyLaunderingOperatingManual NOTE:A4couponbond 111

HowtoavailoftheService:
Step 1 Applicant/Client Verifies/reserves proposedcorporate name,prepares ArticlesofIncandBy lawsandother pertinentdocuments Requireapplicantto payfilingfeeand othercharges Submitapplicationto theReceivingSection ServiceProvider Presentapplicationtoofficerof thedayforpreprocessingand evaluatesdocumentsto determinecompletenessof registrationrequirements Receivedpaymentoffilingfees andothercharges DurationofActivity (UnderNormal Circumstances) 20minutes Personin Charge Securities Specialist Fees Form Referto attachedlist of documentary requirements
5minutes 10minutes 30to45minutes
Cashier
3 4
StampedReceived Checksdocumentsforthe applicationonthefollowing: conformitywithexistinglaw;all documentsrequiringsignatures andnotarizationaresignedand preparememorandumreport Reviewsapplication
SupportStaff Securities Specialist
30to45minutes
Securities Counsel
112
Step Applicant/Client ServiceProvider SignsCertificateofRegistration andCertificateofAuthorityto OperateasaLendingCompany ForwardtoReleasingSection Releaseofcertificate DurationofActivity (UnderNormal Circumstances) 10minutes Personin Charge Director Fees Form
6 7 8
PresentOfficial ReceipttoReleasing Unit,tosecurethe certificate
2minutes 2minutes
SupportStaff SupportStaff
SECDAVAOEXTENSIONOFFICE GENERALPROCEDUREFORREGISTRATIONOFCORPORATIONSANDPARTNERSHIPS:
ScheduleofAvailabilityofService: 8:00AMto5:00PMwithoutnoonbreak (MondaytoFriday,exceptonholidays) WhatentitiesareregisteredwithSEC: * Stockcorporations(includingforeigncorporationse.g. Branchoffices,representativeoffices,regional Headquartersorregionaloperatingheadquarters) * NonStockCorporations(Foundations,associations,non Governmentorganizations,religiousorganizations,etc.) * Partnerships(GeneralandLimitedPartnerships) 114
WhatAretheRequirements: TABLE1. REQUIREDDOCUMENTSFORAPPLICANT CORPORATIONANDPARTNERSHIP STOCKN/SPART NameVerificationSliporReservationNotice * CoverSheet** * ArticlesofIncorporationandByLaws(forcorporation) * OrArticlesofPartnership(forpartnership)** TreasurersAffidavit/AuthoritytoVerifyBankAccount * BankCertificateofDeposit(notarizedinplacewhere * Bankislocated)* AffidavitofUndertakingtoChangeName** * RegistrationDataSheet** * EndorsementsfromGovernmentAgencies(ifneeded) * SecretarysCertificatethatthecorporationwillcomply WithSECrequirementsfornonstockcorporations** ListofmemberscertifiedcorrectbySecretary*** AffidavitofCorrection** * CertificateofInwardRemittanceorAffidavitofNon * ResidentForeigner** ForeignInvestmentApplicationForm(ifapplicable) * PRCLicensesandPRCIDs**** StatementofWillingnesstobeAudited***** NotarizedModusOperanditobesignedby President*****
* * * * * * * * * * *
* * *
* * * * * * *
115
*Generally,nonstockcorporationsneednotsubmitBankCertificateofDeposit exceptforFoundationswhichrequireaBankCertificateof DepositintheamountofP1million. **Alreadyincorporatedintheavailableblankformsforapplications ***Requiredonlyforreligiouscorporations ****Requiredonlyforprofessionalpartnerships *****AdditionalrequirementsforFoundations HowtoAvailoftheService: DurationofActivity (UnderNormal Circumstances) 5minutes Personin Charge Fees Form
Step 1
Applicant/Client Submitorcallinproposed companyname/s
ServiceProvider Verify/Reserveproposed CompanynamethroughSEC website
PrepareArticlesof Ifassistanceissought,advice IncorporationandByLaws clientoninformationneededin Initialassistance= inaccordancewith saidforms 15minutes CorporationCode.
P40foreach Executive monthof Asst. reservation(max. 3months)* Securities P600forpro Counsel formastock corporationform; P500fornon stock&P350for partnership**
Listofnames
Blankproforma formsmaybe purchasedat DavaoExtension Office
116
Step 3 Applicant/Client Presentfive(5)setsof preparedand accomplishedArticlesof IncorporationandByLaws toLegalUnitforprefiling conference ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
PayFilingFeestoCashier
Reviewdocumentsandadvise clientonneededcorrections/ 15minutes additions,ifany. Endorsetodifferent governmentagencies,if required IfArticlesofIncorporationand ByLawsarecompleteandin order,thedocumentsare stampedApprovedfor Paymentandforwardedto Cashier IssueOfficialReceiptandaffix 5minutes paymentstampsondocuments
Securities Counsel
None
Cashier
Forstock corporations= 1/5of1%of authorizedcapital plusLegal ResearchFee (LRF),handlingfee andstockand transferbook registrationfee.
117
Step Applicant/Client ServiceProvider DurationofActivity (UnderNormal Circumstances) Personin Charge Fees Form
ProceedtoReceiving Section ProceedtoLegalUnit
Accomplisheddocumentstobe stampedReceived Processdocumentsandaffix necessarysignatures.Ifcomplete, forwardtoReceivingSectionfor typingofCertificateof Incorporation Incaseofstockcorporations, forwardtoExaminersSectionfor preparationofExaminersReport priortotypingofCertificateof Incorporation
5minutes
5minutes 10minutes
Fornonstock= P1,000plusLRF, handlingfeeand registrationof membershipbook. Forpartnership =1/5of1%of contributionplus LRFandhandling fee. Receiving None Section Clerk None Securities Counsel Securities Specialist
None
None
118
Step 7 Applicant/Client ProceedtoReleasing Section ServiceProvider ForwarddocumentstoDirector forfinalreviewandsigningof CertificateofIncorporation ReviewandsignCertificateof Incorporationthenforwardto ReleasingSection Clienttoacknowledgereceiptof approvedcertificateandsign logbook DurationofActivity (UnderNormal Circumstances) 5minutes 15minutes 10minutes Personin Charge Receiving Section Clerk Director Releasing Section Clerk Fees None None None Form None None 1settobe releasedto client.SEC retains4sets.
ClaimCertificateof Incorporation
ENDOFTRANSACTION *PaidtoCashier **PurchasefromSECCUdeskatExtensionOffice 119
SECILOILOEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofServices: 8:00am5:00pmwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Filipinocitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter WhataretheBasicrequirements: 1. CoverSheet* 2. NameVerificationSlip* 3. ArticlesofIncorporationandBylaws* 4. JointUndertakingtoChangeName* 5. TaxIdentificationNumbers NOTE:A4couponbond HowtoavailoftheService: Step Applicant/Client ServiceProvider DurationofActivity PersonInCharge (UnderNormal Circumstances) 1 Applicantgetsandfillsup IEOnameverifier 10minutes/name Clerk/Messenger Name VerificationrequestForm NVer verification fromthe2ndFloor Clerk/messenger Whencompanynameisallowed, NVer theVerifierprintsoutthe ReservationPayment Confirmationandattachesitto thestampedpaidverificationslip
Fees
Form
P40.00per name
Name VerificationSlip Reservation Payment Confirmation
120
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) OUTSIDESEC PersonIn Charge Fees Form
ForOnlineUsers: Applicantpresents approvedname reservationtoCashier
TELERINGDONE CashierissuesOR
Cashier Executive Assistant Clerk/Messenger NVer SupportClericalI
P40.00
NameReservation Notice ReservationPayment Confirmation Refertoattachedlistof documentary requirements
2(a) Registration (whenmode ofpayment for subscription isCASH)
Verifies/reserves proposedcorporate name,preparesArticles ofIncandBylawsand otherpertinent documents Presentapplicationto processingCPAand/or lawyers Payrequiredfilingfee attheCashier
NVerprintsout ReservationPayment Confirmation Assignsapplicationfor preprocessing
Evaluatesdocumentsto determinecompleteness ofregistration requirements ProcessingCPA&lawyer affixokayforPayment ondocs
Securities SpecialistII/ Securities Counsel Securities SpecialistII/ Securities Counsel
Referto memorandum circular9 (attached)
121
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) PersonInCharge Fees Form
CASHIER,Receivingand forwardingofapplication toprocessingCPA/lawyer Preparesreport/ memorandum Reviewsreport/ memorandum Reviewslegalaspectof application Signscertificateof registration
Cashier/Support ClericalI SecuritiesSpecialist II SecuritiesSpecialist IV SecuritiesCounsel IEODirector ReleasingSection GroundFloor
Presentofficialreceiptto secureCertificateof registration ForOnline Verifies/reserves users proposedcorporate name,downloadsArticles ofInc.Bylawsandother pertinentdocuments Payrequiredfilingfee eitherdirectlyatCashier orauthorizedbank
122
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) PersonInCharge Fees Form
Presentssignedand Assignsapplicationforpre processing notarizedapplication andproofofpaymentto SECIEO Evaluatesdocumentsto determinecompletenessof registrationrequirements Receiving Reviewsapplication Signscertificateof registration Presentofficialreceipt Releaseandforwards tosecureCertificateof certificatetoReleasingUnit registration Assignsapplicationtopre Applicantprepares 2(b) processingCPA/lawyer Registration documentsthen (whenmode presentsapplicationto ofpayment theReceivingSection forassignments for subscription isOTHER THANCASH)
SupportClerk
Refertoattachedlistof documentary requirements
Securities Specialist/ SecuritiesCounsel Supportclerk SecuritiesCounsel IEODirector SupportClerk
SupportClerk
Refertoattachedlistof documentary requirements
123
Step Applicant/Client PersonInCharge Durationof Activity(Under Normal Circumstances) Securities Checksdocumentsforthe SpecialistII/ applicationonthefollowing: Securities Completenessofrequirements, Counsel conformitywithexistinglaws. Alldocumentsrequiring signaturesandnotarizationare signedandnotarized ConfirmsRegistrationPayment SECCashier ServiceProvider Fees Form
Presentapplication forpreprocessingof CPA/lawyer
Payrequiredfilingfee toCashier
Receivedandforwards applicationtoprocessing CPA/lawyer PreparesExaminersreport Reviewsandapproves Examinersreport Examinesapplicationre:legal aspect Preparescertificateforthe application Reviewsapplicationandsigns certificate
SupportClerk
Referto Memorandum Circular9(attached)
Securities SpecialistII Securities SpecialistIV Securities Counsel SECExecutive Assistant IEODirector
124
Step Applicant/Client ServiceProvider PersonInCharge Durationof Activity(Under Normal Circumstances) SupportClerk Fees Form
Presentofficialreceipt tosecurecertificateof increasefrom ReleasingUnit
Releasescertificateand forwards2copiestoHO
SECLEGASPIEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofService: 8:00am5:00pmwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: Filipinocitizen,residentornonresidentaliens,atleast18yearsofage Whatarethebasicrequirements: 1. CoverSheet 2. NameVerificationSlip 3. ArticlesofIncorporationandByLaws 4. JointUndertakingtoChangeName 5. TaxIdentificationNumbers (In4Acouponbond,4conformedcopies/page) HOWTOAVAILOFTHESERVICE: Step Applicant/Client ServiceProvider Durationof PersonInCharge Fees Activity(Under Normal Circumstances) 1 Applicantgetsandfills Givethefilledupverification 5minutes Verification P40.00 Name upVerificationslip sliptotheverificationofficer Officer verification/ Verification reservationfee Verificationofficerconfirmsthe nameandissuesthe Verification confirmation/reservation 5minutes Officer notice
Form
Verificationslip
Namereservation/ confirmationnotice
126
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) 5minutes 3minutes PersonInCharge Fees Form
FORONLINE USERS
Verificationofficerconfirms thenameandissuesthe confirmation/reservation notice VerificationOfficerissues Applicantpresents approvedverification Reservationpayment confirmation namereservation noticetoverification officer Evaluatesthedocumentsto Step2: Applicantpresents (REGISTRATION) theapplication(AIBL determinecompletenessof registrationrequirements andAP)tothe andreviewofprovisions processorforpre processing IncaseofStockCorps(with CashPaidup),transmitto Specialistforreviewof CapitalStructure Ifdocumentsareinorder, authorizethepaymentby stampingOKforPayment
VerificationOfficer
VerificationOfficer
P40.00 Verification/reser vationfee
Securities Specialist/Securities Counsel SECSpecialist Securities Specialist/Securities Counsel
127
Step Applicant/Client ServiceProvider Durationof Activity(Under Normal Circumstances) PersonIn Charge Fees Form
ApplicantproceedstotheCashierfor paymentoffilingfees
Applicantpresentsthedocumentsto thereceivingofficerforstamping Received)
Cashierissuesofficialreceiptfor paymentoffilingfeesand validatestwo(2)copiesofthe documents ReceivingOfficerstampsthe documentsReceived, indicatesthedatereceivedand compilesthesameinafolder Thedocumentfolderisthen transmittedtotheDirectorfor review IftheDirectorfindsthe documentsinorder,shethen transmitsitbackforpreparation oftheCertificateof Incorporation/Partnershipfiling Thecertificateisroutedbackto theprocessorforinitialsonthe same
Cashier
Receiving Officer
FilingFeesper SECMemo CircularNo.9 seriesof2004
Receiving Officerand SECDirector SECDirector SupportStaff
Certificateof Registration/Filing
Theclientpresentsthereceiptfor TheReleasingsupportstaff paymentoffilingfeesandsignsforthe releasestheCertificateof receiptoftheCertificateofRegistration Incorporationtotheclient ENDOFTRANSACTION
SupportStaff SEC Specialist/ SECCounsel SupportStaff
128
SECZAMBOANGAEXTENSIONOFFICE PROCESSINGOFAPPLICATIONSFORPRIMARYREGISTRATION
ScheduleofAvailabilityofService: 8:00am5:00pmwithoutnoonbreak MondaytoFriday WhoMayAvailoftheService: FilipinoCitizen,Nonresidentorresidentaliens,atleast18yearsofage,andofgoodmoralcharacter WhataretheBASICRequirements: 1.CoverSheet 2.NameVerificationSlip 3.ArticlesofIncorporationand ByLaws 4.JointUndertakingtoChange Name 5.TaxIdentificationNumbers NOTE:A4couponbond HowtoavailoftheService: Step Applicant/Client
ServiceProvider
1 Applicantgetsandfillsup VerificationRequest Name Formfromthe Verification VerificationOfficer
Verificationofficer confirmsthename&issues theconfirmation/ reservationnotice
PersonIn Charge Verification Officer
Fees
Form
NameVerification Slip
129
Step Applicant/Client ServiceProvider Fees DurationofActivity PersonInCharge (UnderNormal Circumstances) 5minutes Cashier 80.00 Form
Fillsupformandpay verificationfeetocashier Submitsfilledupformto VerificationOfficer
VerificationOfficerverifiesand whencompanynameis allowed,he/sheprintsout theNameReservation Confirmation TELLERINGDONE Paystothecashier
20minutes
Verification Officer
NameReservation Confirmation
FORONLINEUSERS: Applicantpresents approvedname reservationnoticeto VerificationOfficer
OUTSIDESEC 5minutes
NameReservation Notice
VerificationOfficerissues ReservationPayment Confirmation
20minutes
Verification Officer
Reservation Payment Confirmation
PreparesArticlesof Incorporationandother pertinentdocuments
130
Step Applicant/Client ServiceProvider DurationofActivity PersonInCharge (UnderNormal Circumstances) 15minutes SECSpecialist Fees Form
Assignmentofapplicationfor preprocessing/Preprocessing
Refertoattached listto documentary requirements
5 6
Payrequiredfilingfeeto Cashier
Evaluatesdocumentsto determinecompletenessof registrationrequirements Checksfinancialaspectsofthe application PreparesExaminer'sreport(if modeofpaymentisotherthan cash)
1hour
SECSpecialist
5minutes
Cashier
ReviewsApplication
15minutes
Securities Counsel Director
SignsCertificateofRegistration
5minutes
131
Step Applicant/Client ServiceProvider Fees DurationofActivity PersonInCharge (UnderNormal Circumstances) 5minutes SupportStaff Form
10
PresentOfficialReceiptto secureCertificateof Registrationand acknowledgesreceipt thereof
SupportStaffreleasesthe CertificateofRegistration

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ment HumanResourceandAdministrativeDepartment BaguioExtensionOffice CagayanDeOroExtensionOffice CebuExtensionOffice DavaoExtensionOffice IloiloExtensionOffice LegaspiExtensionOffice ZamboangaExtensionOffice

24 5 6 7 12 13 22 47 55 64 68 73 79 86 91 94 105 114 120 126 129

Serveyouwithasmile Ensureefficiencyinservicedelivery Commitourselvestoaddressyourcomplaints,tosatisfyyouourcherishedclients.

ProcessingofApplicationfor Accreditationasappraisal company AccreditationofExternal Auditor/AuditingFirm

ProcessingTime(Under normalcircumstances pertransaction)

IssuanceofCertificateofEligibility (COE)onSpecialPurposeVehicle (SPV)

ProcessingTime(Under normalcircumstances pertransaction)

ProcessingofApplication Registrationasan Exchange/ExchangeSRO;Clearing Agencies/ClearingAgencySRO

ProcessingTime(Under normalcircumstances pertransaction)

InvestorComplaintsSystem PurchaseofPinMailer PurchaseofServiceStamps

ERID FMD FMD 10

FrontlineServices PaymentofFeesforRegistration Transaction PaymentofFeesforNon RegistrationTransaction ReceivingofDocuments RetrievalofDocuments

Forms PRUForm9705 PRUForm9702 PRUForm9703 PaymentAssessmentForm (PAF)

ProcessingTime(Under normalcircumstances pertransaction) 30minutes 30minutes 10minutes 45minutes

OfficeinCharge FMD FMD HRAD HRAD

AllEOs CagayanDeOroEO CagayanDeOroEO

Fees Money Stamp=P40.00

Form Name Verification Slip

ForOnlineUsers: Applicantpresents approvedname reservationnoticeto guardonduty

TelleringOfficerissuesReservation PaymentConfirmation Assigns application processing for pre

Registration (whenmode ofpayment for subscription isCASH)

Verifies/reserves proposedcorporate name,preparesArticles ofIncandBylawsand otherpertinent documents Present application to CPRD

Evaluatesdocumentstodetermine completenessofregistration requirements

1020minutes dependingonthe complexityofthe

1020minutes dependingonthe complexityofthe application 3minutes

SupportStaff Securities Specialist

HRADStaff CPRDSupport Staff Securities Counsel/Assistant Director CRMDDirector HRADsupport Staff

Signscertificateofregistration Present official receipt Releasesandforwardscertificateto to secure Certificate of ReleasingUnit registration

Step Registration (whenmode ofpayment for subscription isOTHER THANCASH)

Applicant/Client Applicantprepares documentsthen presentsapplicationfor preprocessingofFAAD

PersoninCharge FAADAssistant Director

30to2hours dependingonthe complexityofthe application 1minute 1020minutes dependingonthe complexityofthe application

CPRDSupport Staff CPRDProcessor

Referto memorandum Circular9 (attached)

ServiceProvider HRADReceivesandforwards applicationtoFAAD PreparesExaminersreport

Preparescertificateforthe application Reviewsapplication

Presentofficialreceipt tosecurecertificateof increasefromReleasing Unit

Signscertificate Releasesandforwardscertificateto ReleasingUnit

CPRDSupport Staff Securities Counsel/Assistant Director CRMDDirector HRADStaff

Callnumber.Generate DocumentIndexList(DIL)and assignclienttoamonitor/analyst

Monitorer/ Analyst Monitorer/ Analyst

PaymentattheCashier Returntothe monitorer/analystand presenttheO.R.with cashiervalidatedPAF WaitforthefinalMS/COP tobeissuedtoyou

15minutes PreparethefinalMS/COP(with O.R.anddateofpayment) Reviewandsignthefinal MS/COP Callclientandissuefinal MS/COP ENDOFTRANSACTION

Duration: Preevaluationofapplication:1hour Processingofapplication:2days Mailingperiod(estimate):___40days_____ Totalduration:42daysand1hour 23

Presents the PAF at the Cashier ProcesspaymentandissueO.R. andsettlestherequiredfee

General Accountant Assigned Personnel

Upon receipt of comments from MRD, NTD or CFD, GO TO STEPS 5 and7,andthenSTEP9.

g. Provide MIS with updated list.

Presents application supportingdocuments

Officerofthe DayofOGA Executive Assistant

Executive Assistant IndexTracking Personnel

10minutes 5minutes 10minutes 10minutes 5minutes 30minutes

General Accountant Executive Assistant General Accountant

Applicant/Client PREEVALUATION PROCEDURES Secureschecklistof requirementsfromthe OGA.

Application letterduly signedby authorized officer

Provides client a checklist of requirements, and copy of SEC Memo CircularNo.3,Seriesof2003

Officerofthe DayofOGA Executive Assistant

FilingFee:P5,000 UPLRF:___50 TotalP5,050

do IndexTracking Personnel Assigned Personnel do

1/10of1%ofthe maximum aggregatepriceat whichpreneed plansareproposed tobeofferedplus legalresearchfee of1%ofthetotal assessment

DurationofActivity (UnderNormal Circumstances) 30minutes

10minutes 5minutes 3minutes Threetofivedays

AssistantDirector Director SupportStaff Specialist/Securities Counsel

Duration: Preevaluationofapplication:1hour Processingofapplication:2days Mailingperiod(estimate):_40days___ Totalduration:42daysand1hour 23