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1.

0 Introduction

Business leaders today are looking for solutions to empower and retain employees and
accessible technology can help to increase the efficiency of organization, since 21st
century computers and information technology became very important for any
organization because by the using of technology organizations can reduce the cost of
production and increase the products quality, for any organization time and money is very
important so by using technology organization can make products very quickly and can
earn more profit.

The company which I have selected for this assignment is a Flying Paper Mart (pvt) ltd.

Its located in Pakistan, the company has different branches in the country and its
established in 1975 with very small capital but now it’s a good company in Pakistan.

2.0 Products

The major products of the company is Wedding cards, Calendars, Paper, Printing ink.

2.1 Wedding cards

Wedding cards is a major product of the company, the organization is making different
kinds and design of wedding cards when company started in 1975 at that time company
was making only one product wedding cards but not in different design because of lack of
technology, and the designer designed the cards with hands due to lack of technology the
company was not able to make more design and product.

2.2 Calendars

Calendars is a 2nd major product, the company is making different kinds of calendars like
yearly calendars and Ramzan calendars, the company is making different design of
calendars.

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2.3 Paper

Paper is also a major product, company is making different size of paper which use for
printing, the company started to manufacturing the paper in 1992, at the time company
was making only one size of paper size 17/27, but now company is making different size
of papers which are using for different type of printing purpose.

3.0 Organization problems

The company started in 1975, at the time company was facing different problems like no
proper way of manufacturing the products and printing. The designer of the company was
design the wedding cards with hands and for printing the company was using hand screen
printing but these were the not proper way for manufacturing the product because it took
more time and one person printed only few pages in an hour.

The company was facing a lot of others problems like no proper way of communication
no good accounting system, no way proper way of advertising and marketing because at
that time there was no media etc.

4.0 Nature of organization

In order to get high out put company was needed a proper and good system for printing
and manufacturing the products so in 1980 company bought first printing machine from
Japan its named Rota printing machine, by the using of this machine the output of the
company increased, day by day managers felt that they need more changes in the
organization.

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5.0 Management Information Systems

Management information system is a general name for the academic discipline covering
the application of people, technologies, and procedures collectively called information
systems to solve business problems. MIS are distinct from regular information systems in
that they are used to analyze other information systems applied in operational activities in
the organization, academically the term is commonly used to refer to the group of
information management methods tied to the automation or support of human decision
making.

6.0 Benefits of technology

Successful organizations understand the benefits of information technology (IT) and use
this knowledge to drive their shareholders’ value. They recognize the critical dependence
of many business processes on IT, the need to comply with increasing regulatory
compliance demands and the benefits of managing risk effectively. To aid organizations
in successfully meeting today’s business challenges.

In 1996, company bought computers and latest machinery and higher good IT workers
for company, when company started there was a designer who design the cards with hand
and the output was very little but in 1996 by the using of computers different software
company started the designing at computers due to use of this technology the output
became more higher of the company.

6.1 Computers in organization

Company bought computers in 1996 for communication and designing purpose, the
managers decided to make a small network in the organization for communication with
different people of the staff and the IT staff made a system for organization staff’s. This
system helped the organization in communication purpose and sharing resources. In 2000
the organization established Research and development department in side the
organization and provide them latest computers and technology, the IT people inside the
organization made different new products like Paper Ink, printing plates etc. in 2001 the

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company lunches 5 new products and with these new products company output became
higher.

In 2002 company opened 4 new branches in the city and made a small network with
branches for communication purpose and managers decided to make a website for
company, the website helped the company to make links with different people in the
world.

6.2 Printing machines

When company started there was only one way of printing that was hands screen printing
company was making broachers and wedding cards with hands but 1996 company
decided to buy different printing machines in order to get more output in 1997 company
started Pad printing is a method of imprinting
that uses a thick, soft silicone pad to lift the
image to be printed from a photo etched pad
printing plate inked via a doktor blade sytem
or inkcup and transfer it to the surface of the
product or part to be decorated, also referred
to as the substrate. The pad makes contact
with the product using just the right amount of pressure to deliver the image. Because the
pad-printing pad can wrap itself as much as 180° around a small object, ink coverage is
excellent, making pad printing an ideal decorating method for small items that are
contoured, irregular in shape or otherwise difficult to print on.

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6.2.0 Rota printing machine

In 2003, company bought Rota


printing machine its is a one
color machine but in this
machine the company can make
300000 papers in one hour, by
the using of this machine the
quantity of the products
increased and company starting
to make more profit.

6.2.1 Cup printing machine

In 2005, the managers decided


to bought cup printing
machine it’s a latest
technology for printing at cups
and bottles, by the using of
this machine the clients of the
company increased because
before this machine company
wasn’t printing for any
company which makes cups
and bottles.

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7.0 Advantages of technology

In the last couple years, many organizations tried to stretch the serviceability of their
technology infrastructure. Rather than spending money to upgrade, they figured they
could make do with what they had in place. Has that hesitation to upgrade technology
hurt their viability and overall competitiveness there is a continual cycle for
organizational competitiveness. In this cycle, you move from competitive advantage to
competitive necessity to competitive disadvantage depending on where you are with the
application of technology to the organization. In order to keep their own jobs, many CIOs
and CTOs went along with huge cuts to their areas without arguing very much with
management. The results are now starting to show. Many organizations are behind even
though their leaders will try to justify where they are.

No matter what your organization does, it probably uses technology at various levels to
get the job done. This technology eventually becomes obsolete and has to be replaced. If
you don’t replace obsolete technology, you lose competitiveness. companies do not
maintain their position using trailing-edge technologies. Whether it is customer service
and dealing with taking orders or supply chain management and dealing with goods and
services from vendors, there are many software applications and phone systems that deal
with all operational aspects of an organization. These must be checked to see if they are
still relevant. The target map of technology focuses on the five levels of technology
within the organization. The five levels of technology are embryonic, proven, accepted,
safe and obsolete. No matter what you implement, it will work its way through these five
stages from being state-of-the-art technology to obsolete within various timeframes.
When it is obsolete, you are wasting money trying to maintain it. You are also at a
competitive disadvantage trying to maintain obsolete systems. The newer the technology,
the higher the risk is to implement it. Competitive advantage comes with newer
technology. As the technology grows older, the competitive advantage weakens to a point
where it becomes a competitive disadvantage to continue using old technology. This is
where many organizations are if you look at the old rule of thumb that says you should be

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changing out technology every two to three years. A technology resource assessment
should be done to review an organization’s infrastructure effectiveness. There should be
an outside perspective that doesn’t have organizational or cultural bias when reviewing
the organization.

8.0 Disadvantages of technology

On the technological side, e-partnership and virtual organization take the lead in the
current Internet-driven business environment that assimilates the most advanced
electronic technologies and the knowledge-based economy. Companies involved in e-
partnerships must participate in external business relationships by using computer
interactions. This is a great challenge confronting e-partners to re-engineer their IT
strategies and resources and re-think their ways of communication and doing business
with e-partners. The main issues to be considered are IT infrastructure and managers' and
operatives' knowledge and skills associated with e-business and e-commerce.
On the human resource's side, while e-partnerships and virtual organizations in whatever
form may entail optimization of organizational resources and attainment of competitive
advantages of parties involved, e-managers are surely confronting management
complexities of making cooperation work. The biggest challenges to management in this
regard are conflict in different organizational and country cultures, taxation, financial and
commercial risks, legal risks concerning online intellectual property, national and
international online trade and law, etc. Culture is about shared assumption, beliefs, values
and norms. Each organization has its own culture developed from its own particular
experience, its own role and the way its owners or managers get things done. In addition
to the cultural differences at the organizational level, multinational e-partnerships
inevitably encounter barriers caused by cultural differences between nations. Legal,
political and economic differences among countries are also obvious. For instance, EU
member states must enact legislation to ensure that transfers of data outside their
boundaries are allowed only to jurisdictions that can offer adequate protection of the data.
The US believes that minimal domestic regulation would foster cross-border Internet
trade. Managing the cultural and system differences across organizations and across
nations is one of the high agendas that challenge managers of e-partnerships and virtual
organizations.
Compounded with the challenges are particular risks facing e-partnerships and virtual
organizations such as information technology risks and financial and commercial risks.
While the Internet and network organizations facilitate improved communication of data,
information and knowledge, they give rise to issues and problems of privacy, data

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security and intellectual property protection in the Internet. The information database
created through Internet transactions may lead to legal disputes among e-partnerships
over ownership of the IP and possible loss of the potential profit generated from the IP.
Moreover, electronic research projects usually involve new technologies and innovative
development, which creates a high level of technological and commercial risk for every
organization involved. However, it is the motivation of sharing and minimizing the risks
that entails e-partnering and e-alliance.

9.0 Conclusion

Information technology became more important for organization without information


technology organization and companies are noting, today there is a lot of competition in
the market day by day companies are making different types of products, information
technology is providing the easy way for productions, advertising, delivering the products
and creating new products. The Flying paper mart which established in 1975 with few
capital and at that time the company was making only one product and there was no
proper way and no good output but by the passing of time when company used
information technology systems for production as well as for advertising the products,
company made more profit and higher output.

10.0 Reference

http://www.padprintmachinery.com/

http://www.e-articles.info/e/a/title/Disadvantages-of-E-Partnerships-and-Virtual-
Organizations-~-Issues-and-Problems/

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