TERMS OF REFERENCE FOR CONSULTANCY SERVICES

NAME OF WORK:FOR:-

EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES

Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar.
COST OF PAPER DATE OF COMMENCEMENT LAST DATE OF SUBMISSION DATE OF OPENING :-` 500/: - 26TH AUGUST 2013 :-.2ND SEPT.2013 :-4TH SEPT. 2013 AT 3.00 PM

Department of Urban Development & Housing Arunachal Pradesh, Itanagar

Government of

GOVT. OF ARUNACHAL PRADESH DEPARTMENT OF URBAN DEVELOPMENT & HOUSING ITANAGAR FINANCIAL BIDDING SHEET

Sl. No

NAME OF WORK

RATE IN FIGURE (RS. IN LAKHS)

RATE IN WORDS

REMARKS

"Expression of interest (EOI) is invited from reputed Town Planners/ Town Planning Firms Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar

TERMS OF REFERENCE FOR CONSULLTANCY SERVICES MASTER PLAN FOR PACHIN :1. INTRODUCTION The Department of Urban Development & Housing is programming a mission to extension of Capital Complex at Pachin area in between Naharlagun and Itanagar to accommodate the increasing urban population of Itanagar Capital Complex in planned manner with provision of physical, Social and Economic infrastructure including housing etc. This will help the citizens to access better accommodation with basic infrastructure facilities. 2. ISSUES The State Capital extended from Banderdwa to Hollongi with an area of 156 sqkm has an population of 2.00 lakhs. The capital complex population are increasing rapidly due to various factors. In the recent past many educational institutions has developed right from nursery school to Central University including technical and non technical colleges, Poly technique, Management institutes, Vocational institute, Coaching institute etc. Apart from that Itanagar being the capital city of the State all the important works are done. Today the capital city has become administrative, educational, business and tourism centers which attract large numbers of population from various district headquarters and within the country. The existing physical, Social and Economic infrastructure including housing could not cater the present demands of the increasing population. To provides requirement of various infrastructure in systematic and plan manner the Government of Arunachal Pradesh has intended to develop a planned neighborhood center at PACHIN AREA situated in between Naharlagun and Itanagar.

3. Impact and Outcome of consultancy The impact of the consultancy will be help the State Government to established a well planned neighborhood centre with all requisites infrastructure facilities to cater the growing
6 population of Itanagar, Capital Complex.

4. Methodology and Key Activities The consultants has to prepare the Master Plan as per the norms of Institute of Town Planners India and as per the guidelines of Urban Development Plans Formulation and Implementation Guidelines (UDPFI). Also the consultancy will support for the development of PACHIN area as one of the planned neighborhood town of Capital Complex.

5.SCOPE OF WORK. The Master Plan shall be in the form of a report supported by illustrations and maps drawn to the scale ranging from 1:1000 -1:-1500 and shall incorporate existing characteristics and potentials, projected requirements and assessment of deficiencies, development aims, objective, policy, strategies, general programmes and priorities pertaining to the following as may be relevant. 1. Physical characteristics and natural resources, 2. Demography 3. Economic base and employment generation covering formal sector, informal sector and special sectors like tourism and pilgrimage. 4. Infrastructure development covering utilities like water supply, electricity, sewerage, drainage, refuse collection and disposal, facilities pertaining to education, health, recreation, service like communication(e.g. postal and telephone) ,protection (e.g. police, fire) & others. 5. Housing and shelter development. 6. Transportation. including road,parking. 7. Environment protection 8. Spatial development covering proposed generalized land use indicating direction, growth of settlement and its components like residential (formal/informal), commercial, industrial areas, open spaces, network of roads, major activity node, conservation of environmentally sensitive areas,historic sites and monuments and tourism, phasing of spatial development. 9. Implementation and monitoring, priorities and monitoring mechanism and 10. Capacity building for fiscal, manpower and land resources mobilization. Development proposals (formal and informal sector) 1. Concept of hierarchy of planning units and spatial development of various activity nodes and corridors. 2. Residential (formal and informal ) 3. Commercial activity nodes, 4. Industrial activity nodes, 5. Open space system, 6. Higher order facilities and centers, 7. Public and semi -public offices, 8. Transportation network and its interface with land use and activity nodes, 9. Conservation, renewal and redevelopment areas,

10. Proposed land use and 11. Infrastructure development. 12. Electrical,sewarege,drainagae,road ,street etc network and layout plan. 6.Support and Development of Pachin Areas The consultant will also support the Neighborhood centres at Pachin during development and implementation of various infrastructure. 7.Conduct of Training and Workshops A series of consultations will be required with relevant stakeholders in the course of preparation of Master Plan of Pachin area for development of neighbourhood center. In addition, training and workshops shall be provided by consultants during implementation period for lying out various infrastructures in the Pachin neighborhood centers. 8.Implementation Arrangements The Urban Development and Housing Department, Government of Arunachal Pradesh will be the implementing agency The State Government will provide (i) all relevant documents, data, statistics, information, that are are available. The time allowed for the completion of consultancy services is 2(two) months, from the date of agreement. 9.ELIGIBLITY CRITERIA:- The detailed terms & conditions are:Interested Applicant should ensure that they meet the following eligibility criteria before deciding to submit their EOI. Only those applicants who have submitted relevant documentary proof regarding their fulfillment of primary eligibility criteria mentioned in EOI shall be evaluated for short listing. 1 The applications are invited in single envelopes and shall contain bid security and other information regarding eligibility criteria. 2.The bid security should be in the form of a bank guarantee or demand draft, drawn on any scheduled bank in favour of Chief Enginner-cum-Director, Department of Urban Development and Housing, Government of Arunachal Pradesh, Itanagar. 3.The committee shall opened as per the scheduled time. 4.Tenders without bid security (BG/DD) and telegraphic, incomplete bids would not be entertained. 5. If the date of receipt / opening of bids are declared as Public Holiday, then the bids would be received / opened on next working day at same time. 6. The CE-cum- Director, UD and Housing, Govt. of AP, Itanagar reserves the right to reject any or all the bids without assigning any reason.

7.The Submission must be addressed to:

The Chief Engineer-cum-Director, Department of Urban

development and Housing, Government of Arunachal Pradesh, Itanagar. 8. Interested bidders can submit the queries related to the EOI document at the above mentioned above address. 19.LAST DATE FOR SUBMISSION OF BIDS: - 2nd Sept.2013 10.Applicants may be a single entity or a consortium of entities. If they prefer to do so, the consultants may associate with each other to form a consortium of a maximum of 3 consultants/firms, to complement their respective areas of expertise. Such an association should be of long term nature and should not be for this specific assignment. 11.The application has to be submitted by the Lead member with the duly signed and stamped consent letter from each of the consortium members attached to the application.. In case of a consortium, the applicant also has to submit a letter given at Annexure 2 (Copy of the agreement/MOU/Partnership deed already executed between the parties is to be submitted along with the EOI), and give details in Annexure 3. 12.Applicant or the lead organization in case of a consortium must be registered in India as required by law with a minimum five years of continuous operation up to the date of publication of this EOI. (Give details in Annexure 3). 13. Applicant should submit the details of management structure as sought in Annexure 14. Applicant or one of the members of the consortium, if consortium is the applicant, must have provided Similar Services*, during the last seven years, at least for the following projects: i) 5 nos of Master Plan prepared for towns and city. ii) 5 nos of Development Plan prepared for towns and city 16. Applicant or the lead member of the Consortium shall have an average annual turnover of more than Rs. 2 Crore (Rs. Two Crore) during the last three years ending 31.3.2013, with a net profit in each year during this period. Turnover means consultancy fee received during the year (refer Annexure 6 format). 17. Applicant shall be ineligible to submit a proposal, if it or any of its constituents has been barred or blacklisted by any Autonomous Body/Central and/or State Government in India or by any agencies abroad. Applicants are required to submit an undertaking to this affect (refer Annexure 7 for format). 18. Applicant or any of the members of the consortium, if a consortium is the applicant, should not have, during the last three years, either failed to perform on any agreement, or been expelled from any project or agreement or have any agreement terminated for breach by the Applicant. Applicants are required to submit an undertaking (Affidavit) to this

affect (refer Annexure 7 for format). 19. Applicant or one of the members of the consortium, if consortium is the applicant, should be registered with the Institute of Town Planner India & Indian Council of Architecture. 20. An applicant should submit references and certificates from the concerned institutions/authorities in fulfillment of the eligibility criteria. 21. An applicant is required to file the affidavit in respect of clauses 17 and 18 on a non-judicial stamp paper of Rs 10/- so as to authenticate the facts as stipulated in these two clauses. A format of the proposed affidavit is given in Annexure 7 10.REPORTING The Consultant shall submit to the client the following report and document after completion of each stage of work and in the number of copies indicated against each S. Activity No. of Time w.e.f date of Time period for No. copies commencement of Acceptance consultancy services (in days) (in days) 1. Stage I: An inception report after the 2 10 days 05 days mobilization of the team leader, finalizing the approach including a detailed work plan, and the implementation schedule for the consultancy; 2 Stage-II:A interim report within 20 days; 2 20 days 05 days 4 Stage-III:- draft final report within 30 days 10 30 days 05 days 6 Stage-IV:- A final report within 40 days after the 10 45 days 10 days receipt of comments on the draft final report from the government, satisfying all requirements of the consultancy.. 11.PAYMENT SCHEDULE 22. The Consultant shall be paid consultancy fee on-stage payment basis for each stage in progress. The assignment is divided into4 stages as, given in manning schedule .No payment shall become eligible for the next stage till the consultant completes to the satisfaction of the client the work pertaining to the preceding stage. S.No Description of activity Payment 1. Stage 1:. 15% 2 Stage2 : 35% 3 Stage 3 : 20% 4 Stage-4 30% Note:-1. Payment shall be made on administrative and financial approval of the State Govt.

Annexure 1 Format of Letter of Expression of Interest (On Companys/Firms/Lead Members (in case of Consortium) letter head)
To, The CE-cum- Director, Deptt. of UD and Housing Govt. of Arunachal Pradesh Itanagar

Reference:
SUBMISSION OF EXPRESSION OF INTEREST

Date

Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar. Dear Sir, We hereby submit our Expression of Interest for MP services for the afore-mentioned project. In support we submit all the necessary information and relevant documents (one original and one copy) for your consideration for our shortlisting as MP Consultant for Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar. The submission is made by us, on behalf of .................................. in the capacity of duly authorized to submit the Expression of Interest.(In case of a consortium, following paragraph should be added) This submission is made on behalf of the proposed consortium comprising of .,., and (applicant to state the name of each member) of which. (applicant to insert name of lead member of joint member of consortium ) has agreed to act as lead member. We hereby submit our willingness to get pre-qualified for our participation in the process for selecting the consultant for Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar. We understand that UD&H reserves the right to reject the submission, without assigning any reason. Yours faithfully, Signature of Applicant: Name of Signatory: Designation: Name and address offirm: Contact number: Fax: Email: (Should be signed by authorized representative of Applicant or the lead member in case Applicant is consortium) Enclosures: 1 Copy of Board Resolution/Power of Attorney or Authority letter authorizing the representative to sign on behalf of the Company/ Firm or the Consortium as the case may be. 2 Confirmation by the Consortium members authorizing the Lead Member to sign on behalf of the Consortium

Annexure 2 Format for letter of Consortium (On each Company/Firms letter head) To, The CE-cum- Director, Deptt. of UD and Housing Govt. of Arunachal Pradesh Itanagar Reference: : SUBMISSION OF EXPRESSION OF INTEREST Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar. Dear Sir, We wish to confirm that our company/firm has formed/intends to form a Consortium with .andmembers to insert names of all other members of the group) for getting shortlisted for selection as MP Consultant for Preparation of Master Plans, Integrated Town Ship Plans, and Layout Plans of Allied Services for New Residential Campus/Neighborhood Centre/Para Military Campus at Pachin Area in between Naharlagun and Itanagar. The consortium will be led by (name of the lead member) whom we hereby authorize to act on our behalf for the purpose of applying for Expression of Interest. In the event of our group being invited to submit bid against EOI issued by UD Deptt. for the subject work, we agree to jointly and severally liable to Ud & H deptt., its successors and assignees for all obligations, duties and responsibilities arising or imposed by any contract subsequently entered into between Ud & H deptt and our group. We agree not to change any condition of formation of consortium till the completion of this project. Yours faithfully Signature of Applicant: Name of signatory: Designation: Name and address of firm: Contact number: Fax: Email Enclosures: 1 Copy of Board Resolution/Power of Attorney or Authority letter authorizing the representative to sign on behalf of the Company/Firm of the Consortium as the case may

Date

Annexure 3 Performa: Expression of Interest Questionnaire General

Name of Applicant/Company/Firm: State the structure of the applicants organization (applicants to indicate as appropriate) : Individual CompanyFirm Consortium Individual applicant company or lead member (in case of Consortium) to provide this information: 1 Name of the company/firm: 2 Individual applicant company/lead member of Consortium: 3 Legal status of company: 4 Registration No. (with year of Registration and the Country of Registration) : 5 Registered address: 6 Principal place of business: 7 Address of Branch Office (own): 8. Whether wholly/partially owned subsidiary or foreign company: Yes/No (Give details) 9 Name and address of Principal/Parent Company (if applicable) : 10 Name of contact person: 11 Complete details of the Contact person including designation, Address (at NCR/Haryana office, if any), telephone numbers, FAX numbers and e-mail id etc. For applicants who are in Consortium, State the following information for other members of Consortium (include additional sheet if required): 1 Name of Company/Firm: 2 Legal Status of the Company: 3 Registration No. (with year of registration and the Country of Registration): 4 Registered Address: 5 Principal Place of Business: 6 Address of branch office (Own): 7 Whether wholly owned subsidiary or foreign company: Yes/No 8 Name and address of Principal / Parent Company (if applicable 9 Name of contact person, designation: 10 Address, telephone and facsimile number, email address of contact person: 11 Name of contact person and designation (at NCR/Haryana Office, if any): 12 Address, telephone and facsimile number, email address of contact person (at Haryana Office): Does EOI application contain the Board Resolution/Power of Attorney/Authority Letter, which empowers the person or persons to sign the letter of application? Yes/No If no, give reasons State the number of years the applicant (or each constituent member of consortium) has been in business under the business name appearing in the answer to question 3 and 4 above. Name No. of years

1. 2. 3. State the number of years the applicant (or each constituent member of consortium) has been in business undertaking work similar in scope and nature of work for which prequalification is sought Name No. of Years 1. 2. 3. Individual applicant or each members of consortium should compile a list showing their previous experience of work a s per Preforma at Annexure 5 and Annexure 8 in the manner and for the period indicated in the Performa (attach separate sheets duly referred as in response to question 9) Yes/No Have you (each constituent member in case of consortium) provided information regarding previous experience of work as per Annexure 1 & 2? Yes/No Whether individual applicant or members of consortium have in-house facility of all services and related staff? Yes/No If No, whether necessary legal agreements with various service consultancy organisations for a period of minimum 5 years from date of application are attached with the EOI application. Yes/No

Note: Please provide sufficient information and valid proof for each parameter/ factor assigned for calculating the points in the evaluation criteria.

Annexure-4

Applicants Management Structure with Details of Key Personnel Individual Applicants or each constituent member of consortium should provide details of firms/companys current management structure/details of key personnel and if a subsidiary or a constituent of a lead firm, its principals management organization structure/details of key personnel including the following on separate sheet clearly indicating the reference as in response. (A) Companys ownership, Current management structure, Details of key personnel (B) Its principals management, Organization structure Annexure 5 Company/Firms Experience in MP Service or Similar Work (Details of major MPD service work of similar Nature executed during the last seven years) Name of Company/Firm: SI Name of Address Work and contact Deatails of Client

Date of award and completion date

Whether Project Cost Project Current participated cost in consultancy area in status of single firm Rs. in Rs. acres project or lead member in a consortium

Note: i. The information to be given by individual applicant or each member of the consortium including lead member separately. ii. The list of work to be compiled as per the format above. iii. Copy of supporting documents (experience proof) should be enclosed. iv. Ongoing projects will not be considered, unless it is completed before 04.05.12. v. Where currency conversion is used, specify the assumed

Annexure 6 Details of Turnover and Net-worth of Last 3 Years Individual Applicants/Each Constituent Member of consortium should provide details of turnover for last three years. Attach proof of the financial statement certified by auditor. Financial Year Turnover (Rupees in crores) from consultancy works Net Profit Net Worth (Rupees in crores)

2010 2009 2008 Note: Please attach certified copies of the following:(i) Complete balance sheet for the three financial years duly certified by the Chartered Accountant. (ii) Income Tax Return for 3 years up to 2012-13 (self-attested) (iii) Service Tax Returns for 3 years up to 2012-13 (self-attested

Annexure 7 Proposed Affidavit TO BE SWORN ON A NON-JUDICIAL STAMP PAPER OF RS.10/AFFIDAVIT *I/We------------------------------------------(Name) ---------------------------------------------------------------------...*Director/ Proprietor/Partner of

(mention name of firm/company/ consortium and its complete address) do hereby solemnly affirm and declare asunder:1. That *I/We (Name) *am/are registered as (mention name of *firm/ company/consortium) vide Registration No..under the provisions of .. (mention the name of the Act) since ..(date of registration). 2. That*I/We (Name)..have applied in response to the Invitation for Expressions of Interest of CE-cum-Director Urban Development and housing,Govt of Arunachal Pradesh,Itanagar for appointment as consultant for preparation of Master Plan and design of allied Services for New Residential Area as neighborhood centre at PACHIN . 3. That(mention name of firm/company/consortium) is eligible to submit the aforesaid proposal as neither the applicant has been barred and/or blacklisted by the Central Government and/or any State Government/or any autonomous body/or any other private body of India or any agencies abroad at any time prior to the date of submitting this affidavit. 4. That . (mention name of

firm/company/consortium) or any of its constituents during the last three years has neither failed to perform on any agreement nor was expelled from any project or agreement nor any agreement terminated for any breach by the applicants or any of its constituents. 5. That an annexure attached to this affidavit gives list of all contracts of ... (mention name of firm/company/consortium) or any of its constituents that are in arbitration with the Central Government and/or any State Government/or any autonomous body/or any other private body of India or any agencies abroad. VERIFICATION DEPONENT

*I/We (Name)... the above named deponent do hereby verify that the contents of the aforesaid paragraphs 1 to 4 are true and correct to the best of*my/our knowledge and belief and nothing is concealed there from. Verified at...(place) this. Day of . 2012. (*Strike off whichever is not applicable) Note: Deponent will be the authorized signatory of the Applicant. DEPONENT

Annexure 8 Experience Details: (For each project, subject to a maximum of 10 largest similar projects) Firms Name:

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18

Project name : Country: Location within country: Name of client : Address: Name of contact person: Title: Telephone no: Email Approx. value of contract (Rupees in crores): Approx. value of the services provided by your firm under the contract (Rupees in crores): Start date (month/Year) Planned: Actual: Completion date (month/year) Planned: Actual Duration of assignment (months): Total No. of staff-months of the assignment: Name of associated consultants, if any: No. of professional staff-months provided by associated consultants: Name of senior professional staff of your firm involved and functions performed: (indicate most significant profiles such as project Director/coordinator, Team Leader Narrative description of project and its nature: Total campus area (in acres): Total covered area (in sq. mtrs.): (give separate information about actual built up/under construction and proposed) Brief description of the general specifications of the special features: Any green technologies/features used: (particularly for climate control; energy, water and waste management

Note: (i) The information is to be given by individual applicant or each member of the consortium including lead member separately. (ii) Copy of supporting documents (in the form of certificates received) should be enclosed. (iii) Where currency conversion is used, specify the exchange rate and its date.

Annexure 9 CVs of staff available with Applicants/each constituent member of consortium Individual applicants or each constituent member of consortium thereof must indicate the key professional staff employed (as on date of issue of EOI notice) in following indicative categories:
Specialization Educational Qualification

Experience

Specific Experience

Team Leader Town Planner Environmental Planner/ Scientist /Engineer Landscape Planner Transport Planner Architects Project Managers Civil Engineer MEP Engineers Water Management Expert Other Professional/

Note: i. The above field of specialization is indicative. Applicants may add the field of specialization as per their experience. ii. Maximum two-page CV of each main member and key expert shall be furnished. iii. CVs of the executive head of the Applicants /lead member of consortium and all other main members and key experts should contain the following heads: Qualifications Experience in years (separately for each individual field of expertise if more than one) Name, nature, size of similar works handled and responsibility therein Publications Personal awards and recognition Professional memberships Years of service with organization Other professional involvements (in fields of expertise) (Please attach proofs thereof at all places)

Annexure 10 T&P available with Applicants/each constituent member of consortium Sl No Name of T&P & Equippment Qty Age

Manufactured