SAP-FI/CO

Areas to be covered under FI/CO FI: 1. 2. 3. 4. CO: 1. 2. 3. 4. 5. . Cost element accounting Cost centre accounting Internal orders Profit centre accounting Product costing Profitability analysis. General ledger accounting Accounts payable Account receivable Asset accounting

Integration of 1. 2. 3. 4. 5. Reports: !aterial !anagement !odule to "inancial #ales $ distribution module to financial module integrate Production planning module to controlling module integration %ata ta&e over Closing Procedure

In all t'e module systems gives around 2((( reports )ou can attac' t'e reports to favorites #ome important reports you can attac' t'e reports on des& top. Cross company code transactions: India version: *. %. #+ ,-cise and sales ta-. Companies Act: #c'edule .I/ 0alance s'eet and profit $ loss A1C

Basic Settings: Group Company 1 <yd 3nit

Production dept A

Company 2 0angalore unit

Company 3

!umbai 3nit #erv. dept

Prod dept 0

Fisca !ear: Indian companies April to !arc' 2 4 special periods 3. # 4anuary to %ecember "#amp e: Account year April 2((5 to !arc' 2(( 512 2 46 251(41( 7 Profitability by Account dept 7 13 1(1(51( 7 Profitability by !anagement 7 14 (51( 1( 7 Profitability finali8ed by Auditors 7 15 Create a pro9ect Customi8ation :it' different scenarios *esting #!0 5#mall and medium business companies6 $o% to Open SAP Open: %ouble clic& on #AP ;ogon Icon *'en double clic& on #AP class First screen& First fie d: C ient: 2 clients 1. %evelopment Client 2. Production Client In t'e Imp ementation SAP 1. Consultants 2

2. Company #taff 5Core *eam !embers6 *'e consultants t'ey do t'e customi8ation in development client. *'e company staff :ill do t'e testing. *'e customi8ation :ill be transferred to client t'roug' transport re=uests. In t'e production client you enter your day to day transaction. Some companies t'ey %i give ( c ients 1. %evelopment client 2. *esting client 3. Production client C ient: >((1(((1>1( 7 )ou can copy and give any number. )ser: Cost of Pac&age :ill depend on t'e ?o. of users ;icenses. 1(( 3sers ;icense @ used by 1((( ,mployees It fi-es t'e responsibility on employee. )ser I*: #AP user/ )ou can use small or capital letters 5ItAs not case sensitive6 Pass%ord: *'e lengt' of pass:ord 7 !in3 7 !a->. 5It can be ?umeric+ Alp'a ?umeric+ Alp'abets+ and special c'aracters. Pass:ord is not case sensitive ?ot possible to c'ange pass:ord more t'an once in a day. ;atest 5 pass:ords can not be used Pass:ord can not be restored. B !oney is t'e pass:ord. +anguage: Along :it' t'e pac&ages you can get 41 languages. If t'e language not given or ,? 7 %efault ,nglis' If you give %, 7 all fields on screens in German. Cnce you complete press ,nter. Cne user can :or& in ?umber of sessions at a time 5:indo:6 !a-imum is si- 5 6

1st Do: is called !enu 0ar 2nd Do: 7 standard tool bar. 3rd Do: is called *itle bar. 4t' Do: is called Application tool bar 5@ #AP !enu ;ast Do: is called #tatus bar E 5*ic&6 is called ,nter. 0eside *ic& t'ere is 0o- called command field. *o open a ne: session from to !enu bar se ect systems Create session, *o move from one session to anot'er session 3se Alt 2 *ab *o close t'e session t'e pat' is from !enu 0ar Systems ,nd session

$o% to use -ransaction codes .-C/ Posting of

document 52 :ays6

Go t'roug' t'e pat'

3se transaction code in Command field and press enter

#tandard codes one common in all over t'e :orld -o go bac0 to SAP easy access screen 3se 1? in command field and press enter "#amp e: For posting of -ransaction: F-12 Account disp ay .FS314/

1? is command field and press enter ,asy Access

3se "#1(? in command field 7 you can directly enter into Accounts display 1? "#1(? 7 c'ange session :it' ne: transaction code. 1o "#1(? 7 create session :it' ne: transaction code. $o% to c ose t'e system: B"rom t'e !enu bar se ect system +og off, #elect yes button to ;og off $o% to un oc0 screens: B*ools Administration !onitor ;oc& ,ntries .-ransaction code is /4S532/ #elect list button "rom t'e !enu bar select ;oc& entry delete all. Press yes button to delete all loc& entries. $o% to activate -ransaction codes Pat': "rom t'e !enu select e-tras setting %isplay *ec'nical ?ame 5c'ec&6 0o- ,nter Set start -ransaction )ou can ma&e screen as default screen $o% to set start transaction: "rom t'e !enu select e-tras set start transaction Give t'e transaction code Ff@(2A 5start *ransaction6 Press enter Creation of pro6ect Group Companies 3nits In #AP 7 7roup is called as company Company is called as company code.

)nit is called as 0usiness areas.

Group@@H Aravind group

Aravind !ills ;td 5A!; companies ;td6 56

Aravind #teels ;td 5A#;6

Aravind C'emicals 5AC;6

<yd

!umbai

0angalore

<yd

!umbai

0angalore

<yd

!umbai

0angalore

.*'e consultant does customi8ation at company code level *'e company or group is only for information.

*efine Company: Pat'& #PDC ,nterprises #tructure %efinition "inancial Accounts%efine Company. 5*.CC%,@1?CG156 *'e company or Groups is only for Information *'is is called customi8ation area 5or6 configuration area 5or6 Implementation area. 1st button is called I!G documentation 5%escription pat' about Company6 2nd button is called I!G activity. If you :ant to customi8ation select I!G Activity. %ouble clic& on I!G Activity 0utton #elect ?e: ,ntries 0utton. ,nter company name A.G 5optional6 Company name is Aravind group ?ame of t'e Company2 if groups 'as any second ?ame #treet Ameerpet Postal Code 5(( ((( City <yderabad

Country one button is called drop do:n button or pull do:n button "or country select drop do:n button 23 Countries #elect I? for India. ;anguage &ey/ select drop do:n button 41 languages #elect ,? for ,nglis' Currency: select t'e drop do:n button 7 1>3 Currencies. #elect I?D 7 Indian Dupee. #elect #ave button or 5ctrl 2 s6 0efore saving+ t'e screen gives you latest transport re=uest #elect create re=uest button 5">6 #'ort description @ "I 0asic settings for Aravind !ills ;td Press enter Press ,nter once again to saving t'e re=uest. )ou can see t'e system data saved. It can saved in client >(( A!; Company *efine Company code: *ools Customi8ing I!G ,dit Pro9ect #AP reference I!G button 5#PDC6 ,nterprises structure definition "inancial Accounting ,dit+ copy+ delete+ c'ec& company code. 5*.CC%,@1?CG(26 %ouble clic& on I!G Activity button. %ouble clic& on ,dit company code data #elect ne: entries button. Company code A!; 5!a- 4 c'aracters6 Company ?ame Aravind !ills ;td City <yd Country I?

Currency I?D ;anguage ,? Cnce you can complete t'e data+ select save button or 5ctrl 2 s6. It gives a big screen -it e: Company 4ame: Aravind !ills ;td. Address: #treet Ameerpet Postal code 5(( ((( City <yd Country I? Cnce you complete press ,nter )ou can enter it gives you latest re=uest *o c'oose your re=uest select drop do:n button beside De=uests number it gives t'e entire re=uest. #elect your re=uest number press ,nter to save in t'e re=uest. It saved in t%o p aces 1. Client >(( 2. De=uest Assign company code to company: 5*.CC%,@1?CG1 6

Pat' is #PDC ,nterprise structure Assignment "inancial Accounting Assign company code to company. %ouble clic& on I!G Activity button. S'ortcut: #elect position button Give you company code A!; press ,nter. "or company code 5A!;6 Assign Company 5A.G6 select save button or 5ctrl 2 s6

>

Press ,nter to save your re=uest. *efine Business Areas: 5*.CC%,@1?CG(36

0usiness Areas assignment to company code is not re=uired. *'e same 0usiness area can be used by any company code. Pat': #PDC ,nterprises structure definition financial accounting define business area %ouble clic& on I!G Activity button #elect ne: entries button. Code !ay be numerical or C'aracters 7 !a- 4 Code: A5$ $yderabad business Area, A5B Banga ore Business Area A55 5umbai Business Area #elect save button or 5ctrl 2 s6 #elect drop 0o-. Press enter to save in your re=uest. C'art of Accounts: 1. Common set of Accounts accounting coding s'ould be same+ and t'en only you can compare and consolidate bet:een company code or business areas. 2, Separate set of Accounts: 3. 7roup c'art of Accounts: In t'is case you 'ave to give 2 ?o 5Company code ?umber 2 Group code ?umber6 BCompanies t'ey follo: common set of Accounts C'art of Accounts name %escription !aintenance language ;engt' of t'e Account ?umber !a- 1( digits 0ut companies are normally using digits. Pat' of c'art of Accounts J

#PDC "inancial Accounting General ;edger Accounting G1; Accounts !aster Decords Preparation ,dit c'art of Accounts list %ouble clic& on I!G Activity button .-,Code OB3(/ "rom t'e !enu select system status s'ort cut #elect ?e: ,ntries button C'art of Accounts @@@H A!; 5!a- 4 c'aracters6 %escription C'art of Accounts for Aravind Group !aintenance ;anguage @@H #elect ,nglis' ;engt' of G1; Account no/ enter Controlling integration #elect !anual creation of cost element Group c'art of Accounts 0lan& 3nder status 0loc&ed %eselect 0loc&ed C'ec& 0o3se of 0loc& is to avoid duplicate Accounts creation. Cnce you complete you can select save button Press ,nter to save in your re=uest. Assign Company Code to c'art of Accounts: Pat': #PDC "inancial Accounting General ;edger AccountG1; Accounts !aster Decords Preparations Assign company code to c'art of Accounts. .-, code OB82/ #elect Position 0utton Give t'e Company code A!; press ,nter. "or t'e company code A!; assign c'art of accounts A!; #elect save button or 5ctrl 2 s6 button Press ,nter to save your re=uest. Account 7roups:

1(

1. ;iabilities @ 2. Assets @ 3. Income@ 4. ,-penditure@

1.series 2.series 3.series 4.series

Pat': #PDC #AP Def I!G "inancial Accounting General ;edger Accounting G1; Accounts !aster Decords Preparations %efine Account Group .-ransaction code OB*9/ #elect ?e: ,ntries button. C'art of Accounts: Give t'e c'art of Accounts @@H A!; C'art of accounts A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; A!; Account group #CP; D#P; AC%? #C;? 3?#; C;PD "A#* CA#* #A;, C*<D I?CD D!C? PD#? !"DG A%!? I?*D %,PD 4ame #'are Capital Deserves $ #urplus Accumulated depreciation #ecured ;oans 3nsecured ;oans Current liabilities $provisions "i-ed assets Current Assets+ ;oans and advance #ales Ct'er Income Increase1%ecrease in stoc&s Da: !aterial consumption Personnel Cost 5#taff cost6 !anufacturing Administration Interest %epreciation From Account 1((((( 1((1(( 1((2(( 1((3(( 1((4(( 1((5(( 2((((( 2((1(( 3((((( 3((1(( 3((2(( 4((((( 4((1(( 4((2(( 4((3(( 4((4(( 4((5(( -o Account 1(((JJ 1((1JJ 1((2JJ 1((3JJ 1((4JJ 1((5JJ 2(((JJ 2((1JJ 3(((JJ 3((1JJ 3((2JJ 4(((JJ 4((1JJ 4((2JJ 4((3JJ 4((4JJ 4((5JJ

Cnce you complete select save button or 5ctrl 2s6 save in your re=uest. Retained "arnings Account: )ear ,nding P$; Account 0alance #urplus in P$; A1Cs transfer to Deserves $ #urplus.

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0alance s'eet Account balance carry for:ards to ne-t year Cpening 0alance for ne-t year. Assign one Account for retained earnings 1((1((. Pat': #PDC "inancial Accounting General ;edger Accounting G1; Accounts !aster Decords Preparations %efine Detained ,arnings Accounts. .-, Code OB:( Give your c'art of Accounts A!; Press ,nter. P;+ Statements Accounts -ype G #elect save button or 5ctrl 2 s6 It gives t'e !essage+ Account 1((1(( not created in c'art of Accounts A!; Ignore t'e message press ,nter. Press ,nter once again to save in your re=uest. Fisca !ear Indian Company 7 Apr to !arc' 2 4 #pecial Periods 7.3 3.#.Company @ 4an to %ec 2 4 #pecial Periods @K4 Account 1((1((

$o% to convert Ca endar your Periods to Accounting your periods Pat': #PDC. "inancial Accounting "inancial Accounting Global settings fiscal year !aintain fiscal year variant 5!aintain s'ortened fiscal year6 .-, Code OB2</ #elect position button Give fiscal year variant 7.3 ,nter #elect fiscal year variant 7 .3 %ouble clic& on periodAs folder #elect bac& arro: 5or6 "3 #elect ne: entries button

12

"iscal variant Give A3 @ !a- 2 c'aracters %escription April 7 !arc' 2 4 special periods %eselect@ year dependant c'ec& 0o%eselect calendar year c'ec& 0o?o. of posting periods 12 ?o. of special periods 4 Cnce you complete select save button 5or6 5ctrl 2s6 #ave in your re=uest #elect fiscal year variant/ A3 %ouble clic& on periodAs folder #elect ne: entries button. Conversion tab e: !ont' %ays Period 4anuary 516 31 1( "ebruary 526 2J 11 !arc' 536 31 12 April 546 3( 1 !ay 556 31 2 4une 5 6 3( 3 4uly 5I6 31 4 August 5>6 31 5 #eptember5J6 3( Cctober 51(6 31 I ?ovember 5116 3( > %ecember 5126 31 J Cnce you complete select save button or 5ctrl 2 s6 Assign company code to a fisca year variant )ear s'ift @1 @1 @1 ( ( ( ( ( ( ( ( (

#PDC "inancial Accounting Global #ettings "iscal )ear Assign Company Code to a fiscal year variant 5-,Code is OB(=/ #elect position 0utton Ignore t'e !essage press ,nter Give your Company Code A!;

13

Press ,nter "or company code A!;+ Assign "iscal )ear variant .3 5or6 A3 #elect save button 5or6 5ctrl 2 s6 Ignore t'e Larning !essage Press ,nter Press ,nter to save in your re=uest. *ocument -ypes and 4o, Ranges #tores 5factory6 D, (3 2((((1 *o 3((((( #ales 5%epot6 D. (2 1((((1 *o 2((((( Accounts5City office6 #A (1 1 *o 1(((((

%ocument type ?umber Dange ?umber Dange Intervals

Pat': #PDC "inancial Accounting "inancial Accounting Global #ettings %ocument %ocument <eader %efine document types. .-, Code OBA=/, #elect position 0utton Give t'e document type #A. Press ,nter. #elect *ype/ #A #elect details button ?ote do:n to ?o. Dange (1 #elect ?o. Dange Information button. Give your company code A!; Screen S'o%s: Intervals It s'o: :'at no. :e are give #tatus C'ange status 'o: many documents :e 'ave posted. Intervals C'ange intervals to give document ?umber. #elect c'ange Intervals button. #elect Intervals button. Give t'e ?umber Dange 7 (1. )ear 7 2(( "rom ?umber1 to ?umber 1((((( Current ?umber 7 ( %eselect ,-ternal c'ec& bo-. Press ,nter #elect save button.

14

?umber range intervals can not be transferred to production client. Ignore t'e message. Press ,nter. #AP also gives vouc'er numbers in t:o :ays. ,-ample/ Scenario: - I (1 (1 (1 #ame session for eac' year. Scenario: -II 13 <<<< .Any year/ .>e do not 0no% 'o% many document %e 'ave posted in eac' year/ 2(( 2((I 2((> 1 7 1((((( 1 7 1((((( 1 @ 1(((((

4ote: Companies norma y fo o%s Scenario I, Fie d status variant ; fie d status groups At t'e time of entry t'e system gives I( fields. "#amp es: Muantity+ te-t+ business area+ value date. 5Around 14( fields to use+ all t'e fields are 5I( debits 2 I( credits6. )ou can ma&e any field as 1. #urplus field 7 "ield :ill not be visible. 2. De=uired field 7 *o enter t'e values. 3. Cptional field 7 C'oice to enter or not enter. ,ntry lay out based on fieldAs selection in t'e field status group :'ic' is assigned to G1; Account. Fie d Status group one Created under fie d status variants and fie d status variant is assigned to company code: "#amp e: Cas' A1C %r *o #'are Capital A1C *e-t $ 0usiness area Re?uired fie ds

,=uity s'are capital 5General6

15

Cas' Account 0an& Account

*e-t $ 0usiness area Re?uired fie ds *e-t $ 0usiness area $ Re?uired fie ds .alue date

Pat': #PDC "inancial Accounting "inancial Accounting Global settings document ;ine Item Controls !aintain field status variants. #elect field status 1((( #elect copy as button C'ange t'e field status variant A!; Fie d status name: "ield status variant for A!; Press ,nter #elect copy all button. ?o. of dependent entries copied 45. ,nter. #elect save button 5or6 5ctrl 2 s6. #ave in your re=uest #elect field status variant A!; %ouble clic& field status group folder Se ect 7113 @ 7enera and doub e c ic0 on 7enera data. *e-t ma&e it re=uired entry field. #elect ne-t group button. #elect ne-t page or page do:n button. #elect re=uired entry for business area. #elect save button 5or6 5ctrl 2 s6. Se ect 11: Ban0 Accounts and doub e c ic0, %ouble clic& on general data. *e-t field ma&e it re=uired entry field. #elect ne: group button. #elect ne-t page 5or6 page do:n button.

0usiness area ma&e it re=uired entry field. #elect ne-t group button 2 times. .alue date ma&e it re=uired entry field. Press save button Assign company code to fie d status variant: Pat': #PDC "inancial Accounting "inancial Accounting Global settings document ;ine item controls Assign company code to field status variants. #elect position button. Give your company code A!;. ,nter. "or company code A!;+ Assign field status variant A!; #ave+ save in your re=uest. Posting periods: a. %efine posting period variant. b. Assign posting periods to company code. c. %efine open and close periods for variant. April+ 2(( to !arc' 2((I "iscal year 2(( If company is comp eted ?uarter y resu ts 4uly 2(( to !arc' 2((I 54+ 2(( 6 to 512+ 2(( 6 *efine posting period variant: Pat': #PDC financial accounting financial accounting Global settings document posting periods define variants open posting periods. #elect ne: entries button. Give t'e variant A!;. Give t'e name posting period variant for A!;. #elect save button 5or6 5ctrl 2 s6.

1I

#ave in your re=uest Assign variants to company code: Pat': #PDC "inancial Accounting "inancial Accounting Global settings document posting periods Assign variants to Company code. #elect position button. Give your company code A!;. Press ,nter. "or Company code A!; 7 Assign variant A!;. #ave+ save in your re=uest.

*efine open and c ose posting periods: Pat': #PDC "inancial Accounting "inancial Accounting Global settings document Posting periods Cpen and close posting periods. #elect ?e: ,ntries button. #elect variant A!;. A 7 for Account *ype. #elect 2 variant for all accounts type "rom Account 7 0lan& *o Account 7 0lan&. "rom period 1 is N 4 54uly6 )ear is 2((5. *o period is N 12 5!arc'6 )ear is 2(( . If Audit is not over .5arc' 2118 to 5arc' to 2118/ 53(A 211:/ .3(A 211:/ "rom period 13 5special Period6 7 )ear 2((5

1>

*o Period 13 5#pecial Period6 7)ear 2((5 Aut'oriBation 7roup: Aut'ori8ation :ill give to some persons li&e !anager 5Accounts6 7I%+ %y. !anagers 5Accounts6 7 I% at user level. Cnce you complete select save button 5or6 5ctrl 2 s6. Press enter to save in your re=uest. Pat' for posting periods at user eve : Pat': Accounting "inancial Accounting General ;edger ,nvironment current setting Cpen and close posting periods .-, Code is S CA+R C D=11(892/,

$o% to give t'e transaction code %'en you get SPRO Pat': #PDC from t'e !enu select additional information+ once again additional function display &ey I!G activity. 4ote do%n t'e ast 9 .OBBO/ .OB:2/ .OBBP/, C052 5is open and closing periods6.
-o erance groups for 7/+ Accounts .2 types/

7/+ Accounts .-o erance 7roup/

"mp oyee .-o erance 7roup/

Open Item 5anagement 3sed for vendors1customers10alance s'eet Accounts :'ere clearing is re=uired Cut standing e-penses A1C #alaries 1+((+((( 0an& cas' 15+(( Lages 1+((+((( ( Dent 15+((( >e can see t'e items in t'ree %ays: 3, Open Item: Le can see only outstanding 7 Payable Item. 2, C eared: Le can see only cleared Item 7 Paid Item. (, A : Le can see all items included Paid1Payable Items. -o erance 7roup: 1J

Amount A 1((( 0 (

Percentage (O 5O

C If you commission is payable 1(((2( only paid 1((((( t'e remaining balance 52(1@6 may be transferred to payment difference Account 5or6 payable 5Partial payment6. *isadvantages: a. It given at account level and not at transaction level b. ?o fle-ibility. Pat': #PDC "inancial Accounting General ;edger Accounting 0usiness transactions Cpen item clearing clearing differences define *olerance group for G1; Accounts. #elect ne: entries button. Company code/ A!; *olerance group/ 0lan&. ?ame of tolerance group/ *olerance group for A!;. %ebit amount 7 ( Credit amount 7 ( Percentage of debit 7 ( Percentage of credit 7 ( %eselect value date 5.%6 c'ec& bo#elect save button 5or6 5ctrl 2 s6 #ave in your re=uest Ea ue date .effective date/ If I received term loan from I.%.0.I on 151(I1( If I deposited in 0an& on 1I1(I1( %ocument date/ 1I1(I1(

2(

Posted date/ 1I1(I1( FEa ue date: 151(I1( 5effective date6 -o erance group for emp oyees

$ere %e give user %ise upper imits for posting Amount per document Amount per open item Account item Open item: .endors1customers. Cas' discount Payments difference :e can accept. FPat': #PDC "inancial Accounting General ;edger Accounting business transactions Cpen item clearing clearing differences #elect ne: entries button Group 0lan& Company Code A!; Amount document 7 JJJJJJJJJJ Amount for open item account item 7 JJJJJJJJJJ Cas' discount per line item/ 1(O Permitted payment differences: 0lan& #elect save button or save button Press enter to save your re=uest.

21

Sa es -a#
Ca cu ation procedure 2 0asic ,-cise -------

#ales *a- on 50asic 2 ,-cise6 It is temporary assignment 7/+ Accounts In *a- 3s 5#ales *a- 3#A6 I? *a- Ind 5#ales *a- India6 P *a- 3# I? is assigned to company code A!; Pat': #PDC "inancial Accounting "inancial Accounting Global #etting *aon sales or purc'ases 0asic settings Assign country to calculation procedure. #elect position button Give t'e country I? for India ,nter "or country I? Assign *a- 3# 5#ales *a- 3#A6 #ave. Press enter to save in your re=uest. 7 oba Parameters 1. ,nter Global ParametersQ Pat': #PDC "inancial Accounting "inancial Accounting Global settings Company code ,nter Global parameters. #elect position button Give your company code A!; 22

Press ,nter #elect company code A!; #elect details button #elect 0usiness area financial statements c'ec& bo#elect propose fiscal year c'ec& bo#elect %efine default value date c'ec& boSe ect negative posting a o%ed c'ec0 bo# L'en you reverse a document it reduces from t'e same side. ,-/ @ Cas' A1C %r 5((((( *o ,=uity s'are capital 5((((( And anot'er posting for 3((((( Periods 1 2 3 4 54uly6 5 I > J 1( 11 12 13 14 15 If t'e 2nd ,ntry 3((((( is :rongly entered in e=uity s'are capital 7 Actual entry in preference s'are capital. Reversa A/C 1. ,=uity s'are capital A1C %r 3((((( *o Cas' A1C 3((((( %ebit Credit 0alance for t'e mont' balance Cumulative

>(((( (

>(((((

>(((((

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2. Cas' A1C %r 3((((( *o preference #'are capital 3((((( 5Cr6 Rectification "ntry ,=uity s'are capital A1C *o Preference s'are capital A1C -'en t'e "?uity S'are Capita Summary is Period s 1 2 3 454uly6 5 I > J 1( 11 12 13 14 15 1 #elect additional details button 4JA 7 PA? 5Permanent Account ?o6 4J0 7 *%# ?o 5*a- deduction of source6 PA? $ *%# ?umber given at company code level *%# ?o. AP J45 I>J( PA? ?o. AP I>J(((( A #elect bac& arro: and save #ave in your re=uest 7enera edger master creation .7/+ 5asters/ 7/+ 5asters created at Fie d !ear: %ebit Credit 0alance for t'e !ont' Cumulative balance 3((((( 3(((((

3(((( (

5(((((

5(((((

5(((((

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C'art of Accounts Area G1; Account ?o. Account group P$; A1C 5or6 01# A1C #'ort *e-t ;ong *e-t

Company Code Area Account Currency *olerance group Cpen item management ;ine item display #'ort Key "ield status group

Centrally It 'aving bot' c'arts of Account fields 2 company code Area fields.

-o c'ec0 Account groups for giving Account no,s Pat': #PDC "inancial Accounting General ;edger Accounting G1; Accounts !aster Decords Preparations %efine account group .-,Code OB*9/ #elect position button Give your c'art of accounts A!; ,nter Deserves $ #urplus ,=uity s'are capitals Current Assets @ @ @ 1((1(( to 1((1JJ 1((((( to 1(((JJ 2((1(( to 2((1JJ

Creation of 7/+ 5aster .user eve s/ Pat': Accounting "inancial Accounting General ;edger !aster records Individual processing Centrally .-, Code FS11/ Give t'e G1; Account ?o/ 1((1(( Company code A!; "rom t'e !enu select G1; Account create #elect t'e Account group/ Deserves $ #urplus #elect 0alance #'eet A1C Dadio button #'ort *e-t 7 #urplus in P1; Account G1; Account ;og *e-t 7 #urplus in Profit and ;oss A1C #elect Control data *ab

25

#elect only balances in currency c'ec& bo*olerance group 0lan& #elect ;ine Item display c'ec& bo4ote: A Accounts give ine item disp ay c'ec0 bo#, #ort &ey #elect ((1 posting date #elect create1ban&1interest tab "ield status group #elect ((1 General #elect save button 5or6 5ctrl 2 s6 2, One more 7/+ Account @ FS11 Give t'e G1; Account no/ 1((((( Company code A!; #elect :it' *emplate button Give G1; Account ?o. 1((1(( Company code A!; Press ,nter #elect t'e Account Group/ #'are Capital C'ange t'e #'ort te-t to e=uity s'are capital C'ange t'e G1; Account long te-t e=uity s'are capital Ct'er fields are common #elect save button 5or6 5ctrl 2 s6 7ive t'e 7/+ Account 4o, 211311 Company code A!; #elect :it' *emplate button 5:@*emplate6 Give t'e G1; Account no. 1((1(( 5Deserves $ #urplus6 Company code A!;

Press ,nter C'ange t'e Account group to Current Assets $ ;oans and Advances C'ange s'ort te-t to cas' account C'ange G1; Account log te-t to cas' account #elect create1ban&1Interest tab C'ange t'e field status group G((5 50an& Accounts6 #elect relevant to cas' flo: c'ec& bo#elect save button 5or6 5ctrl 2 s6. -o give t'e ist of Accounts created #elect drop button beside G1; Account ?o. 5Cr6 5*. code C0%46 *'e screen is called as !atc' code. Give t'e company code A!; ,nter It gives t'e :'at Accounts t'at are created. Posting of -ransactions Pat': Accounting "inancial Accounting General ;edger %ocument entry General posting 5"@(26 %ocument date/ Party bill date "4 7 Calendar. "2 @ #election of date. Posting date : #erver date+ ;edger updating based on posting date period comes automatically. Def 7 Party 0ill ?o %ocument ?o/ *ype/ #A Company code/ A!; Currency 7 I?D *o differentiate bet:een debit and credit )ou are using posting &ey Posting 0ey 5P#* Key6 2I

4( 7 G1; Account debit 5( 7 G1; Account credit #elect posting &ey/ 4( *'e ne-t field is account/ #elect A1C ?o/ 2((1(( Press ,nter Give t'e amount 1((((( *'e fields are come on t'e basis of selection of "ield #tatus Group 0usiness Area/ A!< 5<yderabad 0usiness area6 *e-t enter/ ,=uity s'are capital receipt #elect posting &ey/ #elect 5( "or Account/ #elect t'e drop do:n button Give t'e company code A!; And press ,nter #elect Account ?o/ 1((((( 5,=uity #'are Capital6 Press ,nter )ou can ma&e ,nter amount manually i.e. 1((((( 5or6 ,nter B 5B ma&es debit and credit e=ual6 0usiness area/ A!< -e#t: ,nter 526 5plus6/ Copying t'e latest line item narration 5or6 ma&e manually Press ,nter "rom t'e menu select document simu ate In once document you can post up to JJJ line item in a document %ebit :ill be :it' out sign Credit :ill be :it' !inus 5@6 sign 2>

Cnce you complete select save button or 5ctrl 2 s6 It gives t'e message document F1A :as posted in company code A!;. $o% to vie% t'e atest document "rom t'e menu select document disp ay #elect display document 'eader button 5"56. C'ange document Pat': Accounting "inancial Accounting General ;edger %ocument C'ange .-ransaction code FB12/ Press ,nter %ouble clic& on 1st line item ,nter Le can c'ange only value date+ assignment and te-t $o% to vie% t'e documents: Pat': Accounting "inancial accounting General ;edger %ocument %isplay .-ransaction code .FB1(/ #elect document list button Give your company code/ A!; Give t'e document type/ #A *o give t'e posting date/ "rom and to 5#pecific date6 *o vie: t'e document posted by a particular user "rom t'e menu select edit dynamic selections 5s'ift 2 "46 Give t'e user name/ #AP user #elect e-ecute button 5">6 %ouble clic& on document ?o.1 It s'o:s t'e document

*isp ay +edger
2J

Pat': Accounting "inancial Accounting General ;edger Account %isplay 0alance .-ransaction code FS314/ *o give multiple Accounts 7 #elect rig't arro: beside G1; Account *o vie: continuous number select ranges tab %it' green pound symbo *o e-clude any account select singly values tab %it' GRedH Pound symbol Green 7 Inclusion Ded 7 ,-clusion Cnce you complete select copy button *o give singly Account #elect drop don button beside G1; Account Give your company code A!; Press ,nter #elect your account number 1((((( 7 ,=uity s'are capital Give your company code A!; "iscal year 2(( 0usiness Area+ select A!< #elect e-ecute button 5">6 %ouble clic& on Cumulative balance amount %ouble clic& on document ?o. 1 #elect call up document over vie: button #elect bac& arro: $o% to create o%n ine ayout: #elect c'ange layout button #elect t'e fields :'ic' one not re=uired under column content %ocument no+ Amount+ *e-t not select #elect rig't arro: 5or6 <ide selected fieldAs button 3(

"or t'e 'idden fields column select posting date+ #elect left arro: 5or6 s'o: selected fieldAs button. C'ange t'e co umn positions: %ocument ?(. #'ould be one 516 Posting date s'ould be t:o 526 *e-t s'ould be t'ree 536 Amount in local currency 546 *e-t column lengt' c'ange to 35 "or amount in local currency 7 #elect total c'ec& bo#elect copy button. $o% to save t'e ayout 2 +ay notes 3, )ser specific 2, Common to A , )ser specific: It can be saved :it' any number or name. Common to a : It s'ould be saved :it'1any number or name #elect save lay out button 5ctrl 2 "126 ;ay out/ 1A!; %escription/ #tandard layout for A!; #elect save button 5or6 5ctrl 2 s6. $o% to c'oose your ayout "rom t'e !enu select se ect ay out button #elect 1A!; $o% to ma0e defau t ayout Pat': Accounting "inancial Accounting General ;edger ,nvironment 3ser parameters ,diting options 5*. Code "0((6 #elect ;ine Items *ab.

31

"or default select on screen under G1; Account layout #elect 1A!; #elect save button Go and see t'e G1; Account Pat' "#1(? #elect G1; Account ?o. 2((1(( 5cas' account6 Company code A!; "iscal year 2(( 0usiness area @ A!< #elect e-ecute button 5or6 "> %ouble clic& on cumulative balance Accrua /deferred document a, Creation of ( 7/+ Accounts i6 #alaries A1C 7 Personnel cost ii6 Dent A1C 7 Administration iii6 Cutstanding e-penses 7 Current liabilities $ provisions b6 %efine reversal reason and reversal reason s'ould allo: us to reverse on any day. c6 Creation of accrua /deferred document Cne provision is today date and one for mont' ending date. 241(I1( @ Dent 311(I1( @ #alaries d, Reversa of accrua /*eferred documents Creation ( 7/+ Accounts: In t'is case first to c'ec& Accounts groups for giving Account group Give t'e *ransaction Code C0%4 #elect position button Give t'e c'art of Accounts A!; ,nter. ?ote do:n personnel cost range 4((4(( to 4((1JJ ?ote do:n t'e range for administration 4((3(( to 4((3JJ ?ote do:n t'e range for current ;iabilities $ provisions 1((5(( to 1((5JJ 32

Creation of 7/+ 5asters .FS11/ Give G1; Account ?o. 4((1(( Company code/ A!; #elect :it' template button Give G1; Account ?o/ 1((((( 5,=uity s'are capital6 Company code/ A!; Press ,nter. C'ange t'e account group to personne cost #elect P$; #tatement Account Dadio 0utton C'ange s'ort te-t to salaries account. C'ange G1; Account ;ong *e-t to #alaries Account Ct'er fields are common. #elect save button 5or6 5ctrl 2 s6.

2. 7/+ Account 4o: 911(11 Company code/ A!; #elect :it' template button Give G1; Account ?o/ 4((1(( 5salaries A1C6 ,nter. C'ange t'e Account group to administration. C'ange t'e s'ort te-t/ C'ange to Dent Account G1; Account long te-t/ C'ange to Dent Account #ave. 3. 7/+ Account 4o, 311:11 Company code/ A!;.

33

#elect :it' template button. Give G1; Account ?o/ 1((((( 5,=uity s'are capital6 Company code A!; ,nter. C'ange t'e A1C group to current liabilities $ provisions C'ange s'ort te-t $ long te-t to outstanding e-penses. #elect control data tab. #elect open item management c'ec& bo-. #ave.

Reversa "ntries
*efine: Deversal reason and reversal reason s'ould allo: is to reverse on any day. Pat': #PDC "inancial Accounting General ledger accounting 0usiness *ransactions Ad9ustment posting1Deversal %efine reasons for reversal .-, code: FBS3/ #elect ne: entries button. Deason is 41 5*e-t field6. Give t'e te-t accrual1deferral document. Give t'e document date/ 2>.(I.( *ype/ #A Company Code/ A!;. Deversal reason/ 41. Deversal date/ (1.(>.2(( . Posting Key/ 4( A1C ?o/ 4((3(( 5Dent Account6. ,nter. Give t'e amount Ds. 1((((1@

34

0usiness area 7 A!< *e-t/ Dent provision for 4uly. Posting Key/ 5( Account ?o/ 1((5(( 5Cutstanding e-penses6 ,nter. Amount/ FBA. 0usiness Area/ A!<. *e-t/ F2A %ocument #imulate and save.

Sa ary Provision
Same Pat': FBS3. Give t'e document date and posting date/ 31.(I.( . *ype/ #A. Company code/ A!;. Deversal reason/ 41. Posting Key/ 4( A1C ?o/ 4((1(( 5#alaries Account6+ ,nter. Ignore t'e :arning message+ Press ,nter. Give t'e amount Ds.2(((((. 0usiness Area/ A!<. *e-t/ #alary provision for 4uly. Posting Key/ 5( A1C ?o. 1((5(( 5Cut standing e-penses6. ,nter. Amount/ FBA 0usiness Area/ A!<. *e-t/ F2A

35

%ocument #imulate and save.

Reversa Accrua /Referra document Pat': Accounting "inancial Accounting General ;edger Periodic process Closing .aluate Deversal accrual referral %ocument. -ransaction Code: F D3 Give t'e company code/ A!;. Give t'e reversal posting date/ (1.(>.2(( . #elect te-t ne: c'ec& bo-. #elect e-ecute documents button. #elect reverse documents button. Open item management .endor Accounts Customers Accounts 0alance s'eets Accounts :'ere clearing re=uired. Provision 7 payment 7 outstanding e-penses Decovery 7 payment 7 P"+ *%# In G1; !asters :e 'ave to select open items management c'ec& II 5Defer *olerance Group6 ( Scenarios: "ull clearing 7 Partial clearing 7 Desidual clearing Provision Payment @ Partial clearing 7 Desidual clearing 3, Fu C earing Scenario: 3

3, Rent Provision: 3ser transaction code/ "@(2 Give t'e document date/ 2>.(I.( *ype #A/ Company code/ A!;/ Posting &ey/ 4( Account ?o/ 4((3(( 5Dent Account6 ,nter. Amount is 5555 0usiness area/ A!< Dent provision for 4uly. Posting Key/ 5( A1C ?o/ 1((5(( 5Cutstanding e-penses6 ,nter. Amount/ FBA 0usiness Area/ A!<. *e-t/ F2A %ocument #imulate and save. 2, $o% to vie% open item repaid A/C Pat': Accounting "inancial Accounting General ;edger Account display1c'ec& line items .-, Code: FB+(4/ Give t'e G1; Account ?o. 1((5(( 5outstanding e-penses6. Company code/ A!;. #elect open items radio button. #elect e-ecute button. (, Outgoing payment %it' c earing: Pat': Accounting "inancial Accounting General ;edger %ocument entry out going Payment .-, Code: F -1=/

3I

Give document date/ 2>.(I.2(( . *ype/ #A. Company code/ A!;. Clearing *e-t/ Cut going payment Account under ban& data/ 2((1(( Cas' A1C. 0usiness Area/ A!<. Amount/ 5555. *e-t/ Cut going payment. Account under open item selection/ 1((5(( 5Cutstanding e-penses6. Account *ype/ F#A comes by default. F#A stands for G1; Accounting. #elect process open items button. %ouble clic& on 5555 payable. %ocuments simulate and save. 9, 7o and see t'e 7/+ Account .FB+(4/ Give G1; Account ?o/ 1((5((. Company code/ A!;. #elect cleared items radio button. ,-ecute. #elect bac& arro:. #elect open items radios button. ,-ecute. Partial clearing 7 ?et payable -o c'ec0 %'at steps you 'ave done in your reverse, Pat': #PDC "inancial Accounting Global #ettings Company code ,nter Global Parameters. #elect your company code/ A!;. #elect details button.

3>

"rom t'e menu select utilities. C'ange reverses 5customi8ation6 #elect t'e folder for your reverse no. #elect sub folder customi8ing table. Partia c earing 5et'od: .endors1Customers @ 3, Rent provision F-12/: %ocument date/ 31@(I@2(( . *ype/ #A. Company code/ A!;. Reference Bi 4o, 32(9, Posting Iey: 91 Account ?o/ 4((3(( 5Dent Account6. ,nter. Amount/ 5((((. 0usiness Area/ A!<. -e#t: Dent provision for 4uly Posting Iey: 5( Account ?o. 1((5(( 5Cutstanding e-penses6 ,nter Amount/ FBA 0usiness Area/ A!< *e-t/ F2A %ocument #imulate $ #ave. Out going payment using partia c earing met'od -ransaction code: F -1= %ocument date/ 31@(I@( *ype/ #A Company code/ A!; Deference/ 1234 C earing -e#t: Out going payment 3J

Account/ 2((1(( 5Cas'10an& Accounts6 0usiness Area/ A!< Amount/ 15+((( *e-t/ Cut going payment Account: )nder open item se ection 1((5(( 5Cutstanding ,-penses6 Account type/ # comes by default #elect process open items button Keep t'e cursor t'e amount fields of t'e line items against :'ic' :e :ant ad9ust #elect Partial payment tab It creates payment amount column %ouble clic& on ?et amount 5(((( %ouble clic& on payment amount 5(((( %ocument simulate It gives t'e message correct t'e mar&ed line item %ouble clic& on blue font line item *e-t ,nter F2A #ave 5or6 5ctrl 2s6 7o and see t'e 7/+ Accounts .FB+(4/ Give t'e G1; Account ?o/ 1((5(( Company Code/ A!; #elect open items radio button ,-ecute #elect c'ange layout button

4(

"rom t'e 'idden fields column select reference field #elect R*e-tS field under column content #elect left arro: 5or6 s'o: selected fieldsA button #elect copy button Keep t'e cursor on reference field #elect sub total button 5a0ing t'e ba ance payment and c earing t'e account 5-ransaction code F-1=6 %ocument date/ 31@(I@( Company code/ A!; Deference/ 1234 Clearing te-t/ Cut going payment Account ?o/ 3nder 0an& data/ 2((1(( 0usiness Area/ A!< Amount/ 35((( *e-t/ Cut going payment Account: 3nder open item selection 7 1((5(( 5Cutstanding e-penses6 Account type/ F#A comes by default #elect process open items button %ouble clic& on payable Amount 5(((( %ouble clic& on part paid amount/ 15((( %ocuments simulate and save 7o and see t'e 7/+ Account: .FB+(4/ Give G1; Account ?o/ 1((5(( Company Code/ A!; #elect clear items radio button ,-ecute Residua Payment .Residua c earing/ 3, Rent Provision .F-12/ %ocument date/ 31@(I@2(( *ype/ #A Company code/ A!;

41

Posting Key/ 4( Account ?o/ 4((3(( 5Dent account6 ,nter Amount/ (((( 0usiness Area/ A!< -e#t: Dent provision for 4uly Posting Iey: 5( Account ?o/ 1((5(( 5Cutstanding e-penses6 ,nter Amount/ FBA 0usiness Area/ A!< *e-t/ F2A %ocument #imulate $ save Outgoing payment using residua c earing met'od )ser -ransaction code F-1= .Payab e amount/ %ocument date/ 31@(I@2(( *ype/ #A Company code/ A!; Clearing te-t/ Cut going payment Account under ban& date/ 2((1(( 5Cas' Account6 0usiness Area/ A!< Amount/ 2(((( *e-t/ Cut going payment Account: )nder open item se ection: 311:11 Account type/ F#A default 42

#elect process open items button Keep t'e cursor on t'e amount field of t'e line item on L'ic' :e :ant to ad9ust #elect residual items tab It creates residual items column %ouble clic& on ?et amount (((( %ouble clic& on residual items %ocument simulate It gives t'e message correct t'e mar&ed line item %ouble clic& on blue font line item *e-t enter F2A #ave 5or6 5ctrl 2 s6 7o and see t'e 7/+ Accounts .FB+(4/ Give t'e G1; Account ?o/ 1((5(( 5Cut standing ,-penses6 Company code/ A!; #elect open items radio button ,-ecute Foreign currency postings: C'ec0 e#c'ange rate types& 0an& buying 7 ,-port 7 G *ype 0an& #etting 7 Imports1,-penditure 7 0 *ype Average Date/ 3sed by !!1#% People 7 ! *ype Pat': #PDC General settings Currencies C'ec& e-c'ange rate types. #elect types #elect position button ,nter F0A 43

,nter *efine transaction ratios for currency transaction Pat': #PDC General settings Currencies %efine translation ratio for currency translation. *'is defines t'e conversion factory bet:een t:o currencies. 3#% 1 4apanese year 1(( ,urope 1 I?D 1 I?D 1 I?D 1

Cnce :e follo: one conversion factory+ follo: continuously t'e same for all t'e year. *'is is at client level %ouble clic& on I!G Activity button Ignore t'e message select RyesS button #elect ne: entries button "#t rt: ."#c'ange rate type/ #elect FGA 7 0an& buying "rom/ #elect 3#% 5American %ollar6 *o/ #elect I?D .alid from/ 1(@(I@2(( Dation 5"rom6 7 1 Dadto 5*o6 7 1 ,-c'ange rate/ #elect 0 50an& selling6 "rom/ 3#% *o/ I?D

44

.alid from/ 1(@(I@2(( "rom ratio 7 1 *o ration @ 1 ,-c'ange rate/ #elect ! 5Average6 "rom currency/ 3#% *o currency/ I?D .alid from/ 1(.(I.2(( Datio from 7 1 Datio to 7 1 #ave 5or6 5ctrl 2 s6 #ave in your re=uest "nter e#c'ange rates: Pat': #PDC General settings Currencies ,nter e-c'ange rates #elect ne: entries button ,-c'ange rate type/ G 50an& buying6 .alid date/ 25@(I@2(( "rom Currency/ 3#% *o select/ I?D %irect =uotation/ 441@ ,nter ,-c'ange rate type/ #elect 0 .alid date/ 25@(I@2(( "rom currency/ 3#% *o currency/ I?D %irect =uotation/ 4 1@ ,-c'ange rate type/ ! .alid from/ 25@(I@2(( "rom currency/ 3#% *o currency/ I?D

45

%irect =uotation/ 451@ #ave #ave in your re=uest )ou can enter eac' type for eac' day only Pat' for fore# rates at user eve Accounting "inancial Accounting General ;edger ,nvironment Current settings ,vents translation rates .SCBC"C8D1113=9/

Postings L'en t'e rate is not given L'en t'e rate is given

>'en t'e rate is not given: It ta&es t'e rates from fore- table It ta&es t'e latest date rate *o enter default e-c'ange rate *ype based on document type G1; Posting 7 #A b 50an& selling6 Purc'ase invoice posting G 50an& buying6 5If :e donAt specify it ta&es F!A type by default. F! Average rateA *o enter default e-c'ange rate type F0A 50an& selling6 for document type 7 F#AA 53se t'e transaction code 5C0AI6. #elect position button Give t'e document type F#AA ,nter #elect document type F#AA. #elect details button 3nder default values e-c'ange rate type for foreign currency documents ,nter 0

#elect save button 5or6 5ctrl 2 s6 #ave in your re=uest

Foreign Currency Posting .F-12/ %ocument date (2@(>@2(( *ype/ #A Company code/ A!; Currency/ 3#% Posting &ey/ 4( Give account ?o. 4((1(( 5#alaries account6 ,nter Give t'e amount 1(((T 0usiness area/ A!< *e-t/ #alary payment ,nter Posting &ey/ 5( Account ?o. 2((1(( 5Cas' account6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate *o vie: in I?D #elect display currency button. #elect save button 5or6 5ctrl 2 s6. 4I

>'en t'e rate is given at t'e time of posting )se t'e transaction code .F-12/ Give t'e document date/ (2@(>@2(( *ype/ #A Company code/ A!; Currency/ 3#% Give t'e rate/ 4>1@ Posting &ey/ 4( Account/ 4((1(( 5#alaries Account6 ,nter It gives message ,-c'ange rate/ 4>T deviate t'e increase 4.3>O Ignore message and ,nter Give t'e amount/ 1(((T 0usiness area/ A!< *e-t/ #alary payment Press/ ,nter Posting &ey/ 5( Give t'e account no/ 2((1(( 5Cas' account6 ,nter Amount/ B.

4>

0usiness area/ A!< *e-t/ 2 %ocuments #imulate $ save.

J J Individual Deversal of Accrual1deferral %ocument reverse Deversal document Individua document reversa

Reversa s J !ass Deversal

J Cleared items reversal

J reversal

*'is is used to reversal one document at a time *o give reversal reason If :e donAt specify reversal date+ it ta&es original document posting date *'at period s'ould be open. Pat': Accounting "inancial Accounting General ;edger %ocument Deverse Individual reversal .FB1D/ Give t'e document ?o/ 1 Company code/ A!; "iscal year/ 2(( Deversal reason/ #elect (1 5reversal in current period6 Posting date/ 0lan& #elect display before reversal button #elect bac& arro: #elect save button "rom t'e menu select Fdocument displayA #elect display document 'eader button 4J

%ouble clic& on 1 5Deverse document for6 #elect display document 'eader button #A 7 Criginal document list A0 7 reversal document list %etails button ?o range 7 (1 "0(3 7 %ocument display Company code/ A!; %ocument type/ #A 7 Criginal document A0 7 Deversal document 5#ystem defined6 Reversa of reverse document )se t'e transaction code .F-12/ "rom t'e menu select document Post %it' reference Give t'e document ?o. 15 Company code/ A!; "iscal year/ 2(( #elect generate reverse posting c'ec& bo#elect display line items c'ec& bo,nter ,nter once again C'ange *e-t/ Deversal for document ?o. 15 ,nter *e-t/ F2A ,nter/ #ave 5or6 5ctrl 2 s6. ,nter

5(

"rom t'e menu select document display #elect display document 'eader button

5ass Reversa
*o reverse more t'an one document at a time+ :e use mass reversalQ it can be continuous or random. Pat': Accounting "inancial Accounting General ;edger %ocument Deverse !ass reversal .F-D1/ Give t'e company code/ A!; *o reverse random ?umbers #elect multiple selection 0eside document number Give t'e document ?o. 2 $ 4 #elect copy button Give t'e reason for reversal F(1A #elect te-t run c'ec& bo#elect e-ecute button Instead of 2 and 4+ Give document ?o/ 13 $ 1 If documents are C.K #elect reverse document button C ear item reversa )se t'e transaction code: .FB+(4/ Give t'e G1; Account ?o/ 1((5(( 5Cutstanding e-penses6 Company code/ A!; #elect cleared items button

51

,-ecute

Fu c eared items
Out standing e#penses Cas'10an& 5555 5I6 %ocument ?( 7 Dent A1C 5 6 5555

If c'e=ue dis'onored it must be reversal <ere i.e. "ull cleared items t'is is not possible to reversal 0ut you can ma&e it as open items t'en reverse Pat': "or reversal of cleared items Accounting financial accounting General ;edger %ocument Deset cleared items .-ransaction code FBRA/ Give t'e clearing document ?o.I Company code/ A!; "iscal )ear/ 2(( #elect save button 5or6 5ctrl 2 s6 #elect resetting $ Deserves Give t'e reversal reason 7 (1 5Deversal in current period6 ,nter It gives t'e message clearing I reset. ,nter Go and see t'e G1; Account "0;3? Give t'e G1; Account ?o/ 1((5(( Company code/ A!; 52

#elect open items radio button ,-ecute

Interest calculations

0alance Interest calculations %efined F#A type 3se fro G1; Accounts FPA *ype

Item interest calculations

3se for vendors1customers.

*efine interest ca cu ation -ype: Pat': #PDC "inancial Accounting General ledger accounting 0usiness transactions 0an& Account interest calculation Interest calculation Global settings %efine interest calculation types #elect ne: entries button Interest Indicator 5Ind Id6/ !1 ?ame/ 1(O !ont'ly Interest calculation *ype/ #elect F#A 0alance interest calculation #ave #ave in your re=uest Prepare Account ba ance interest ca cu ation: #ame pat' 5?e-t step6 *ransaction code 5C0AA6 #elect ne: entries button Interest calculation Indicator 7 !1 Interest calculation fre=uency/ #elect (1 7 1 !ont'. Calendar type

53

In case of rupee term loan 7 #elect G 52>+ 2J+ 3(+ 31 13 56 In case of foreign currency *erm loan/ #elect " 52>+ 2J+ 3(+ 31 13 (6 *'is is based on ;0CD 5;ondon Inter ban& offer rate6 #elect G #elect balance plus interest c'ec& bo#elect save button 5or6 5ctrl 2 s6 #ave in your re=uest *efine reference interest rates: Pat': #PDC "inancial Accounting General ;edger Accounting 0usiness *ransactions 0an& account interest calculation Interest calculation %efine reference interest rates .-ransaction Code OBA+/ Interest may be ca cu ated @ 5et'od .i/ 1(1(41( to 3113 1(1(J1( to 311(3 1((((( B 1o11(( B 35513 5 N #ay 15((( 1(((( B 1(11(( B 2(513 5 N #ay 3((( @@@@@@@@@ 12((( @@@@@@@@@@ .5et'od @ ii/ 1(1(41( to (J1(J1( 1(1(J1( to 311(3 1((((( B 1(11(( B 15(13 5 N 5((( J(((( B 1(11(( B 2(513 5 N I(((

?ormally ban&s follo: 2 typed of interest rates In #AP you 'ave t:o options for t'is one )ou can create 2 interest rates for debit $ credit items

$ere Interest indicator @ 54

!1

Credit Items

%ebit items

Def int rate 5!26 1(O

Def int rate 5!36 >O

In India $ 3# follo:s t'e same rate of interest rates <ence give F!2A for 5debit $ credit items6 #elect ne: entries button Def Interest rate !2 ;ong *e-t/ 1(O !ont'ly #'ort *e-t/ 1(O !ont'ly %ate from/ (1@(4@2(( Currency/ I?D #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest *efine time @ dependent terms: #ame pat' #elect ne: entries button Interest calculation indicator !1 Currency &ey/ I?D ,ffective from/ (1@(4@2(( #e=uential ?umber/ 1 *erms/ #elect credit interest column balance interest calculation Def interest rate/ !2 #ave 5or6 5ctrl 2 s6

55

#ave in your re=uest #elect ne-t entry button Interest calculators Indicator/ !1 Currency Key/ I?D ,ffective from (1.(4.2(( #e=uential ?o. 2 *erm/ #elect debit interest column balance interest calculation Def. Interest rate/ !2 #ave "nter interest va ues: #ame pat'/ -ransaction code .1BD(/ #elect ne: entries button Give t'e reference interest rate !2 ,ffective from (1@(4@2(( Interest rate/ 1(O #ave #ave in your re=uest

Creation of 2 7/+ Accounts& 3st Accounts: #0I Dupee term loan under secured loans. 2nd Account: Interest Account under interest group *o c'ec& account groups for giving account number .-ransaction code OB*9/ #elect position button Give t'e c'art of account/ A!;

,nter 4ote do%n t'e range for secured oans: 1((3(( to 1((3JJ ?ote do:n t'e range of interest/ 4((4(( to 4((4JJ Creation of 7/+ 5asters: -ransaction code FS11 Give t'e G1; Account ?o. 1((3(( Company code/ A!; #elect :it' *emplate button Give t'e G1; Account ?o. 1((((( 5,=uity s'are capital6 Company code/ A!; ,nter C'ange account group/ #ecured ;oans C'ange s'ort te-t and G1; Account log te-t/ #0I Dupee term loan #elect create1ban&1interest "ield status Group/ #elect ((5 Interest Indicator/ #elect !1 #ave. 2 Account:
nd

G1; Account ?o/ 4((4(( Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 4((3(( Company code/ A!; ,nter #elect type1description tab

5I

Account group/ #elect interest C'ange s'ort te-t $ ;ong te-t/ Interest Account #elect save button 5or6 5ctrl 2s6 Assignment of Accounts for automatic posting Pat': #PDC "inancial Accounting General ;edger Accounting 0usiness transactions 0an& Account interest calculation Interest posting Prepare G1; Account balance Interest calculation 5-ransaction code .OBE2/ #elect symbols button "#amp e: 1((3(( 1((3(1 1((3(2 @ #0I *erm ;oan @ ICICI *erm ;oan @ I%0I *erm ;oan

If :e 'ave more t'an one term loan t'en give 1( pluses 52 2 2 2 2 2 2 2 2 26 #elect Accounts button Give your c'art of Accounts A!; ,nter Give t'e account symbol 7 (((2 Currency 7 I?D Give t'e G1; Account/ 4((4(( Give t'e Account symbol 7 2((( Currency 7 I?D G1; Accounts+ !ar& :it' 1( times plus 2 2 2 2 2 2 2 2 2 2 #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest )ser eve s: -o open posting period Apri : )se t'e -ransaction code OB:2 #elect position button

5>

Give t'e posting period variant A!; ,nter "rom Period 7 1 #ave #ave in your re=uest -erm +oan receipt .F @ 12/ Give t'e document data and posting date/ 12@(4@2(( *ype 7 #A Company code/ A!; Currency/ I?D Posting Key/ 4( Give t'e G1; Account ?o. 2((1(( ,nter Give t'e amount/ 1((((( 0usiness area/ A!< .alue date/ 1(@(4@2(( *e-t/ #0I Dupee term loan receipt Posting Key/ 5( Account ?o/ 1((3(( 5#0I Dupee *erm ;oan6 ,nter Amount/ B 0usiness area/ A!< .alue date/ 1(@(4@2(( *e-t/ F2A %ocuments simulate and save

5J

-erm +oan repayment: Give t'e document data and posting date/ ( @(J@( *ype/ #A Company Code/ A!; Posting Key/ 4( Account ?o/ 1((3(( 5#0I Dupee term loan6 ,nter Ignore t'e messages+ press enter Give t'e amount/ 1(((( 0usiness area/ A!< .alue date/ 1(@(J@2(( *e-t/ #0I *erm loan repayment Give t'e posting &ey/ 5( Account ?o/ 2((1(( 5Cas' Account6 ,nter Amount/ B 0usiness Area/ A!< .alue date/ 1(@(J@2(( *e-t/A2A %ocuments simulate and save Interest Ca cu ations: Pat': Accounting "inancial accounting General ledger periodic processing Interest calculation 0alances 5".526 Give t'e G1; Account/ 1((3(( 5#0I *erm ;oans6 Give t'e Company code/ A!; Calculation period/ (1.(4.2(( to 31.(3.2((I (

,-ecute -o vie% ine item %ise interest: #elect bac& arro: #elect additional balance line c'ec& bo,-ecute In case of f oating rate of interest Se ect bac0 arro%: *o give effect for floating rate of interest open one more session :it' #PDC "inancial Accounting General ;edger Accounting 0usiness transactions 0an& Account interest calculation Interest calculation ,nter Interest values -ransaction Code: OBD( #elect ne: entries button Give t'e reference interest rate/ !2 ,ffective from (1.( .2(( Interest Date/ 12O #ave #ave in your re=uest Come to t'e first session ,-ecute #elect bac& arro: For interest posting Give t'e calculation period (1.(4.2(( to 3(.(4.2(( ,-ecute #elect bac& arro: #elect post interest settlements c'ec& bo#elect update master record c'ec& bo-

Batc' input session Give t'e session name/ A!; Posting to business area/ A!< Posting date of session/ 3(.(4.2(( %ocument date of session/ 3(.(4.2(( Posting segment te-t/ Interest for April 2(( #elect e-ecute button *o post t'e batc' input session "rom t'e menu select system #ervices 0atc' input #essions #elect t'e session ?ame/ A!; #elect process button #elect display errors only radio button #elect process button It gives t'e message/ Processing of batc' input session complete #elect e-it batc' input button *o vie: all document posted use t'e transaction code "0(3 ,nter ,nter once again 7o and see t'e 7/+ 5aster @ FS11 Give t'e G1; Account ?o. 1((3(( Company code/ A!; #elect create1ban&1interest tab

Foreign currency ba ances reva uation&

"oreign currency term loan 7 may be used

;ong term :or&ing capital

"i-ed assets Purc'ases

;ocal assets

Import assets

"#amp e: If :e ta&e foreign currency term loan. ,-c'ange rate Cn (J.(>.2(( 7 1(((((T Cn 31.(3.2((I @ "#cess payab e As per account standard *'e variation is c'arge to P$; Accounts. In case of purc'ased imported assets 45 5(

Amount payable 45((((( 5(((((( @@@@@@@@@@@@@@@ 5((((( @@@@@@@@@@@@@@@

Add to asset value and calculate depreciation over balance life of asset. CustomiBation of Foreign currency Creation of 3 G1; Account 1. #0I "oreign currency term loan 7 under secured loans group 2. ,-c'ange gain under ot'er income1 e-c'ange loss under administration *o c'ec& account groups for giving account ?umber .OB*9/ #elect position button Give t'e c'art of accounts/ A!; ,nter ?ote do:n t'e range for ot'er Income group 3((1(( to 3((1JJ.

Creation of 7/+ 5asters .FS11/ Give t'e G1; Account ?o/ 1((3(1. Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 1((3(( Company code/ A!; ,nter. C'ange t'e long te-t+ s'ort te-t to/ 5#0I "C term loan6 #elect control data *ab Give t'e account currency/ 3#A %eselect only balances in local currency c'ec& bo#elect create ban&1interest tab Demove interest indicator Demove t'e dates also #ave. 2nd 7/+ Account: (11311: Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 4((3(( 5Dent6 Company code/ A!; ,nter #elect type1description tab C'ange t'e account group to ot'er income C'ange s'ort te-t and long te-t to e-c'ange gain Ct'er fields are common #ave 5or6 5ctrl 2 s6 G1; Account ?o/ 4((3(1 Company code/ A!;

#elect :it' template button Give t'e G1; Account/ 4((3(( 5Dent account6 ,nter C'ange t'e s'ort te-t and long te-t/ ,-c'ange loss Ct'er fields are common 7 #ave. *efine va uation met'ods: Pat': #PDC "inancial Accounting General ;edger Accounting 0usiness transactions Closing .aluating "oreign Currency .aluation %efine .aluation !et'ods. .-ransaction Code OB:</, #elect ne: entries button .aluation !et'ods/ A!;1 %escription/ "C .aluation 0an& #elling for A!; %ocument *ype/ #A %ebit balance e-c'ange rate type 506 50an& #elling6 Credit balance e-c'ange rate type 7 0 50an& #elling6 #elect determine rate type from account balance #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest Prepare automatic postings for Foreign Currency va uation -ransaction code OBA3 %ouble clic& on e-c'ange rate defining using e-c'ange rate &ey Give your c'art of accounts/ A!; ,nter ,-c'ange rate difference &ey/ #% ,-penses account/ 4((3(1 ,1D 5,-c'ange rate6 gain account/ 3((1(( 5

#ave #ave in your re=uest

Assign e#c'ange rate difference 0ey in oan account: .-ransaction code is FS11/ Give t'e G1; Account ?o/ 1((3(( 5#0I "1C *erm loans6 Company code/ A!; "rom t'e menu select G1; Account c'arge #elect control data tab ,-c'ange rate difference &ey #elect 3#% #ave. Foreign currency term oan receipt .F @ 12/ Give t'e document data and posting date/ 111(>1( *ype/ #A Company Code/ A!; Currency/ 3#%/ Date/ 451@ Posting Iey: 91 Give t'e account ?o/ 2((1(( 5Cas' Account6 ,nter Give t'e amount/ 1((((( 0usiness Area/ A!< *e-t/ #0I "1C *erm loan received ,nter Posting Key/ 5( Account ?o/ 1((3(1 5#0I "C *erm loan6 ,nter Amount B 0usiness Area/ A!<

*e-t/ F2A %ocuments simulate and save -o enter (3st 5arc'A 211= e#c'ange rates in fore# tab e Pat': Accounting "inancial Accounting General ;edger ,nvironment Current settings "nter transaction rates .S C BC" C 8D1113=9/ #elect ne: entries button ,-c'ange rate type/ FGA .alid from 31@(3@2((I "rom Currency/ 3#% *o Currency/ I?D %irect =uotation/ 4J ,-c'ange rate type/ 0 50an& selling6 .alid from/ 31@(3@2((I "rom/ 3#% *o Currency/ I?D %irect =uotation/ 5( #ave. F/C reva uation: Pat': Accounting "inancial Accounting General ;edger Periodic Processing Closing .aluate "oreign Currency .aluation 5".(56 ,nter Company Code/ A!; ,valuation period/ 31st !arc' 2((I .aluation !et'od/ A!;1 .aluation in currency type/ #elect 1( 5Company code currency6 #elect G1; balances tab #elect valuate G1; Accounts c'ec& boGive t'e G1; Account ?o/ 1((3(1 ,-ecute Se ect posting button I

#elect bac& arro: t:o times S'o%ing mont' y %ise reva uation: "#amp e: If :e ta&e 1((((( 7 3#% Cn 111(>1( 311(>1( 3(1(J1( Steps to be fo o%ed for mont' end va uation Give evaluation &ey date/ 31@(>@2(( #elect create positions c'ec& boGive t'e reversal posting date/ (1@(J@2(( #elect reverse postings c'ec& bo#elect e-ecute button Steps to be fo o%ed for your end va uation ,valuation &ey date/ 31@(3@2((I @ @ @

Rate of e#c'ange 45 4 4>

#elect balance s'eet preparation valuation c'ec& bo#elect create postings c'ec& boDeverse of posting date/ 0lan& %eselect reverse posting c'ec& bo,-ecute Go and see t'e document "0(3 ,nter %ouble clic& on first line Item.

-o vie% pat' %'en transaction code is given at user eve In t'e command field enter searc' U#AP !enu ,nter

>

#earc' te-t entry/ -ransaction Code .F-12/ ,nter $o% to vie% pat' in customiBation: #PDC #elect find button Give t'e searc' term fiscal year ,nter #elect fiscal year under financial accounting Global settings Area ,nter

Accounts payab e .A/P/

It is a subsidiary ledger *'is used :'en material management module is not use *'is is used for material purc'ases $ salaries L'en !! !odule is used 3se for services :'ere *%# is to be deducted >'en %e purc'ase Ra% 5ateria Inventory Da: !aterial %r 5General ;edger6 *o Party A1C 5#ubsidiary ;edger6 7 #undry Creditors Da: material 5G; A1C6 V Deconciliation 5Cr6 Control A1C Basic settings for Accounts payab e 3, Creation of vendor Accounts 7roups: a. "I 5"inancial .endor6 5service parties6 b. !! 5!aterial management vendor6 5!aterial Parties6 For above bot' cases %e 'ave to specify reconci iation account fie d re?uirement 2. Creation of ?o. ranger for vendorAs Account 3. Assign number range group of vendor Account group 4. %efine tolerance group for vendors. :, Creation of 2 7/+ 5asters a. Inventory ra: material Current Assets loans $ Advances b. #undry Creditors ra: materials Current liabilities $ Provision . Creation of .endor masters I. %ocument type and ?(. Danges KD 7 .endor Invoice KW 7 .endor Payment KA 7 .endor document for transfer1reversal >. Posting Ieys 31 .endor Credit 25 .endor debit 3, Creation of vendor accounts groups

I(

#PDC "inancial Accounting Accounts receivable $ Accounts payable .endor accounts !aster data Preparation for creating vendor master data define account groups :it' screen layout 5.endors6. #elect ne: entries button Account group 7 A!;1 ?ame/ "I .endors for A!; %ouble clic& on company code data %ouble clic& on account management Deconciliation account select re=uired entry field Cas' management ma&es it suppress field. #elect save button 5or6 5ctrl 2 s6 #elect create re=uest button Give t'e s'ort description/ Account payab e .AP/ CustomiBation of A5+ ,nter Press enter once again to save in your re=uest #elect ne-t entry button Give t'e account group 7 A!;2 ?ame/ !! .endors for A!; %ouble clic& on company code data %ouble clic& on Account !anagement Deconciliation Account ma&e re=uired entry field Cas' management group ma&e it suppress #ave. Create 4o, ranges for vendor accounts: #ame pat' .-ransaction code KI43/ #elect c'ange intervals button

I1

#elect interval button Give t'e no. range 2J "rom ?o/ >I((((1 to ?o/ >>((((( ,nter #elect interval button once again ?o. of range/ 3J "rom ?o/ >>((((1 *o ?o/ >J((((( ,nter and save Assign 4o, ranges to vendor accounts groups: Same pat' #elect position button Give t'e account group A!;1 ,nter "or A!;1 7 Assign ?o. range/ 2J "or A!;2 7 ?o. range/ 3J #elect save button 5or6 5ctrl 2s6 #ave in your re=uest

*efine to erance group of vendors: Pat': #PDC "inancial Accounting Accounts receivable and Accounts payable 0usiness transactions out going payments !anual out going payments %efine tolerances 5.endors6 #elect ne: entries button Give t'e company code/ A!;

I2

*olerance group/ 0lan& Give t'e description *olerance group for A!; #ave #ave in your re=uest Creation of 2 7/+ Accounts: .FS11/: 7ive t'e 7/+ Account 4o: 211321 Company code/ A!; #elect :it' template button G1; Account ?o/ 2((1(( 5cas' account6 Company code/ A!; ,nter C'ange s'ort te-t to inventory D! C'ange G1; log te-t to inventory ra: material Se ect create/ban0/interest tab C'ange field status group of G((1 %eselect relevant cas' flo: c'ec& bo#ave.

2, 7/+ Account 4o: 311:13 Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 1((5(( 5out standing e-penses6 Company code/ A!; ,nter #elect type1description tab

I3

C'ange t'e s'ort te-t to #undry Creditors to D! G1; Account log te-t to/ #undry Creditors to Da: material #elect control data tab %eselect only balance in local currency c'ec& boDeconciliation Account for account type/ #elect vendors %eselect open item management c'ec& bo#ort Key/ #elect (12 vendor number #elect create1ban&1Interest tab "ield status group select G( I 5Deconciliation account6 #elect save button 5or6 5ctrl 2 s6 Creation of vendor master: Pat': Accounting "inancial accounting Accounts payable !aster records maintain centrally Create 5GK(16 Give t'e company code/ A!; Account group/ #elect A!;1 ,nter *itle/ Company 4ame: 4 K #ynt'etics ;td. #treet/ Ameerpet Postal code/ 5(((((1 <yderabad Country/ I? *elep'one/ 55 2 24 #elect ne-t screen button 53 times6 Deconciliation Account/ #elect t'e drop do:n t'e button #elect 1((5(1 7 #undry Creditors ra: material #ort &ey/ (12 5.endor ?o6 I4

#elect ne-t screen button Payment terms/ #elect (((1 5payable immediately due net6 *olerance group/ 0lan& C'ec& double invoice c'ec& bo#elect save button 5or6 5ctrl 2 s6. *ocument types ; 4umber ranges .1BA=/ #elect position button Give t'e document type KD 5.endor Invoice6 ,nter #elect document type KD #elect details button ?ote do:n t'e ?o. Dange/ 1J #elect number range information button Give your company code/ A!; #elect c'ange intervals button #elect interval button ?o. Dange/ 1J/ year/ 2(( Q "rom ?o/ 1((((1 to 2((((( ,nter $ save #elect bac& arro: 3 times #elect KW 7 .endor payment #elect details button ?ote do:n t'e ?o. range/ 15 #elect ?o. range information button Give t'e company code/ A!; #elect c'ange intervals button

I5

#elect interval button ?o. Dange/ 15/ year/ 2(( Q "rom ?o/ 2((((1 to 3((((( ,nter $ save #elect bac& arro: 3 times #elect KA 7 5.endor %ocument6 #elect details button ?ote do:n t'e ?o. range/ 1I #elect ?o. range information button Give t'e company code/ A!; #elect c'ange intervals button #elect interval button ?o. Dange/ 1I/ year/ 2(( / "rom ?o/ 3((((1 to 4((((( ,nter $ save 5or6 5ctrl 2 s6.

Ban0s
In #AP :e can call as <ouse 0an&s In 'ouse ban0 %e give detai s: 0an& ?ame Address Contact person *elep'one ?umber "#amp e:
#0I !ain 0ranc'

Current Account 1 Account I%

Current Account 2 Account I%

Current Account 3 Account I%

"#amp e:

#0I !ain 0ranc' V Current A1C 1

#0I 0egumpeta 0ranc' V Current A1C 1

$ouse ban0 %i be created branc' %ise Creation of 7/+ Account: .FS11/ SBI Current Account: 7/+ Account 4o, 21131: Company code/ A!; #elect :it' template button Give t'e G1; Account ?o. 2((1(( 5Cas' Account6 Company code/ A!; ,nter C'ange t'e s'ort $ G1; Account long te-t to #0I Current account #ave. *efine 'ouse ban0s: Pat': #PDC "inancial Accounting 0an& Accounting 0an& accounts %efine 'ouse ban&s .-ransaction code FI32/ Give your company code/ A!; ,nter #elect ne: entries button Give t'e 'ouse ban& #0I 0an& Country/ I? 5India6 0an& Key/ Any ?o/ 5>I 6 Give t'e telep'one ?o Contact person #ave #ave in your re=uest Se ect c'ange button: Give t'e ban& name/ #tate 0an& of India II

#treet/ 0an& #treet City/ <yderabad 0an& 0ranc'/ !ain branc' ,nter $ save %ouble clic& on 0an& Accounts folder #elect ne: entries button Give t'e Account I%/ #0I 1 %escription/ #tate 0an& of India Current A1C ?o.1 0an& account ?o/ J>I 54321( Currency/ I?D G1; Account ?o/ 2((1(5 #ave Create c'ec0 ots: 5Le are giving c'ec& ?o6 Pat': Accounting "inancial accounting Accounts Payable Periodic processing Payment 5"11(6 "rom t'e menu select environment C'ec& information ?o. ranges "inal *ransaction code/ "C<I Give t'e paying company code/ A!; <ouse ban&/ #0I Account I%/ #0I 1 #elect c'ange button #elect create button Give t'e lot ?o.1 C'ec& ?o/ 2((((1 to 2((1(( #elect non se=uential c'ec& bo#'ort Information 7 #0I Purc'ase date/ C'e=ue boo& Issued date/ 14.(>.2(( ,nter $ #ave Purc'ase invoice posting: I>

Pat': Accounting "inancial Accounting Accounts Payable document entry Invoice general 5"@436 Give t'e document date/ 14.(>.2(( *ype/ KD Company code/ A!; Posting &ey/ 31 Account/ #elect >I((((1 54. K. #ynt'etics ;td6 ,nter Give t'e amount 1(((( 0usiness area/ A!< *e-t/ Purc'ase invoice postings Posting &ey/ 4( Account ?o/ 2((12( 5Inventory ra: material6 ,nter Amount B 0usiness Area/ A!< *e-t/ F2A %ocument #imulate $ save

$o% to vie% party account: Pat': Accounting "inancial Accounting Accounts payable Account %isplay1c'ange line items 5"0;1?6 .endor Account/ #elect >I((((1 Company code/ A!; #elect open items radio button ,-ecute IJ

7o and see t'e 7/+ Account .FS314/ Give t'e G1; Account no/ 1((5(1 5#undry Creditors ra: material6 Company Code/ A!; "iscal )ear/ 2(( ,-ecute %ouble clic& on cumulative balance/ 1(((( *o vie: party :ise #elect c'ange lay out button "rom t'e 'idden fields column #elect assignment field #elect amount in local currency under column content #elect left arro: 5or6 s'o: select fieldAs button #elect copy button #ort &ey updates assignment fields automatically Out going payment %it' c earing: Pat': Accounting "inancial Accounting Account Payable %ocument entry out going payment post 5"@536 %ocument date/ 14.(>.2(( *ype/ KW Company Code/ A!; Clearing te-t/ Cut going payment Account under ban0 data: 21131: 0usiness Area/ A!< Amount/ 1(((( *e-t/ Cut going payment Account under open item selection/ >I((((1 >(

Account *ype/ FKA comes by default 5.endor6 #elect process open items button %ouble clic& on payable amount/ 1(((( %ocument #imulate #ave 5or6 5ctrl 2 s6 Go and see t'e vendor A1C 5"0;1?6 Give t'e vendor Account ?o/ >I((((1 Company Code/ A!; #elect cleared items radio button #elect e-ecute 5anua c'ec0 creation: Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information Create !anual c'ec&s 5"C<56 Give t'e 'ouse ban& #0I Account I%/ #0I 1 C'ec& ?o/ 2(((1( #ave *isp ay c'ec0 register: Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information display C'ec& register 5"C<?6 Give t'e paying company code/ A!; ,-ecute %ouble clic& on c'ec& ?o/ 2(((1( #elect accompanying documents button

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C'ec0 encas'ment date updation: Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information c'ange Additional info1cas' 5"C< 6 Give t'e paying company code/ A!; Give t'e 'ouse ban& #0I Account I%/ #0I 1 C'ec& ?o/ 2(((1( ,nter Give t'e encas'ment date/ 2>.(>.2(( #ave Go and see t'e c'ec& register/ "C<? Give t'e posting company code/ A!; ,-ecute )n issued c'ec0s cance ation Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information void 3n used c'ec&s 5"C<36 Give t'e paying company code/ A!; Give t'e 'ouse ban& #0I Account I%/ #0I 1 C'ec& ?o/ 2((((1 .oid reason Code/ #elect ( 5destroy1unusable6 #elect void button Go and see t'e c'ec& register/ "C<? Give t'e posting company code/ A!; <ouse ban&/ #0I Account I%/ #0I1 ,-ecute Cnce t'e c'ec& lot is over+ &eep t'e cursor on c'ec& number from to #elect in ascending order button. $o% to create void reason code:

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Pat': #PDC "inancial Accounting Accounts receivable and account payable business transactions Cut going payments Automatic out going payments Payment media C'ec& management %efine void reason codes .-ransaction code: FC$E/ #elect ne: entries button Give t'e reason/ 2 .oid reason code/ #top payment for A!; #ave #ave in your re=uest *e etion of c'ec0 encas'ment date data: Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information %elete Deset data. .-ransaction code: FC$7/ Give t'e posting company code/ A!; Give t'e 'ouse ban& #0I Account I%/ #0I 1 Give t'e C'ec& ?o/ 2(((1( #elect reset cas'ing data radio button ,-ecute #elect t'e yes button for t'e message reset data Go and see t'e c'ec& register 5"C<?6 Give t'e paying company code/ A!; <ouse ban& #0I Account I%/ #0I 1 ,-ecute. Issued c'ec0 cance ation ,n cas' c'ec&s can not be cancelled a. Invoice posting "@43

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b. c. d. e.

Cut going payment :it' cleared items "@53 !anual c'ec& creation "C<5 %isplay c'ec& register Issued c'ec& cancelled 1(((( 1(((( @@@@@@@@@ @@@@@@@@@ 1(((( 1(((( @@@@@@@@@@ @@@@@@@@@ If :e cancel t'e c'ec&+ open item 1(((( is becomes open items1payable 0an& Eendors A/C P Cpen Item P P

e, Issued c'ec0 cance ation i. Deset cleared items 5*o ma&e it as open6 ii. Deserve transaction iii. Cancel c'ec& Pat': Accounting "inancial Accounting Account Payable ,nvironment C'ec& information void cancel payment. .-ransaction FC$D/ Give t'e paying company code/ A!; <ouse ban& #0I Account I%/ #0I 1 C'ec& ?o. #elect 2(((1( .oid reason code/ #elect 2 5#top payment for A!;6 Give t'e reversal reason/ (1 #elect cancel payment button Go and t'e party account 5"0;1?6 Give t'e vendor Account ?o/ >I((((1 Company Code/ A!; #elect open items radio button ,-ecute 7o and see t'e c'ec0 register: FC$4 Give t'e paying company code/ A!; ,-ecute Advance payments to vendors In #AP it is called as do:n payments to vendors. >4

a, Creation of G1; Account advance to vendors under current assets+ loans+ advances b, ;in& bet:een #undry Creditors and advance to vendors c, Advance payment posting @ Advance 7 Advance to vendor @ Purc'ase d. Purc'ase invoice postings e. master of advance from special G1; *o normal by clearing special G1; items f. Clearing of normal items. a, Creation of 7/+ 5aster .FS11/ Give t'e G1; Account ?o/ 2((15( Company code/ A!; #elect :it' template button Give t'e G1; Account/ 1((5(1 5#undry Creditors ra: material6 Company code/ A!; ,nter C'ange t'e account group/ Current assets+ loans and advances C'ange s'ort te-t $ G1; A1C ;ong te-t to advance to vendors Ct'er fields are same #ave 5or6 5ctrl 2 s6

b, +in0 bet%een Sundry Creditors and advance to vendors Pat': #PDC "inancial Accounting Accounts receivable $ Accounts payable 0usiness transactions %o:n payment made %efine alternative reconciliation Account for do:n payments 5-ransaction code: OB!R/ %ouble clic& on do:n payment on current assets 5or6 FAA Give t'e c'art of Accounts+ A!; ,nter

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Give t'e reconciliation A1C/ 1((5(1 Give t'e special A1C/ 2((15( #ave 5or6 5ctrl 2s6 #ave in your re=uest a/, Advance payment posting: Pat': Accounting "inancial Accounting Accounts Payable %ocument entry do:n payment do:n payment .-ransaction code: F-9D/ Give t'e document date/ 1>.(>.2(( *ype/ KW .endor Account/ >I((((1 Give t'e special G1; Indicator/ FAA Give t'e ban& account/ 2((1(5 0usiness area/ A!< Amount/ >>>> *e-t/ Advance payment posting ,nter Amount/ABA 0usiness Area/ A!< *e-t/ F2A %ocument #imulate and save Go and see t'e vendor A1C 7 "0;1? Give t'e vendor A1C ?o/ >I((((1 Company code/ A!; #elect open items radio button #elect special G1; transaction c'ec& bo,-ecute >

d, Purc'ase Invoice Posting:.F-9(/ Give t'e document date/ 1>.(>.2(( *ype/ KD Company code/ A!; Posting &ey/ 31 Give t'e A1C ?o/ >I((((1 ,nter Give t'e amount/ >>>> 0usiness Area/ A!< *e-t/ purc'ase invoice posting Posting Key/ 4( Account no/ 2((12( 5Inventory ra: material6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save Go and see t'e vendor A1C 5"0;1?6 Give t'e vendor A1C ?o/ >I((((1 Company Code/ A!; #elect open items radio button #elect normal items c'ec& bo,-ecute #elect bac& arro: #elect special G1; *ransaction c'ec& bo- along :it' normal items. >I

,-ecute e/ -ransfer of Advance from specia 7/+ -o 4orma by c earing specia 7/+ Items: Pat': Accounting "inancial Accounting Accounts Payable %ocument entry do:n payment clearing .-ransaction code: F-:9/ Give t'e document date/ 1>.(>.2(( *ype/ KA Company code/ A!; .endor A1C/ >I((((1 Give t'e te-t/ advances transfer posting #elect process do:n payments button Give t'e transfer posting >>>> #ave Go and see t'e vendor A1C 5"0;1?6 Company code/ A!; #elect cleared items radio button #elect special G1; C'ec& bo,-ecute #elect bac& arro: #elect open items radio button #elect normal items c'ec& bo,-ecute f/ C earing of 4orma Items Pat': Accounting "inancial accounting Accounts Payable accounts clear .-ransaction code: F-99/ Give t'e G1; Account ?o/ >I((((1 >>

Company Code/ A!; #elect process open items radio button %ouble clic& on credit >>>> %ouble clic& on debit >>>> #ave Go and see t'e vendor A1C/ "0;1? Give t'e vendor A1C/ >I((((1 Company Code/ A!; #elect cleared items radio button #elect normal items c'ec& bo,-ecute 2nd Scenario @ Advance more bi ess:

Advance @ 1((((( 0ill @ 2(((( a. Advance payment posting 5"@4>6 b. Purc'ase invoice posting 5"@436 c. *ransfer to advance amount of Ds. 2(((( from special G1; to normal 5"@546 d. Clearing of normal items 5"@446 4et resu t: In balance s'eet s'o:n as current assets 7 Advance to vendors >(((( (rd Scenario @ Advance 0ill @ @ Advance ess @ Bi 5ore: 5(((( 15((((

a. Advance payment posting 5"@4>6 b. Purc'ase invoice posting 5"@436 c. *ransfer of Advance from G1; to normal by clearing special G1; items 5"@546 d. L'ile ma&ing balance payment of Ds. 1((((( %ouble clic& on payable amount 15(((( and amount paid 5(((( And t'e 3rd line items :ill go cleared items 5"@536 -erms of Payment:

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Pat': #PDC "inancial Accounting Accounts receivable and Accounts payable 0usiness transactions Incoming invoices 5Credit memos6 !aintain terms of payment #elect ne: entries button Give t'e payment terms/ A!; #elect customer c'ec& bo#elect vendor c'ec& bo%ocument date/ Posting 0ill date Posting date/ ,ntry date Lit' in 1( days/ 3O cas' discount Lit' in 2( days/ 2O Cas' discount Lit' in 3( days/ due #elect default for base line date/ posting date 1st term/ 3O @ 1( days 2nd term/ 2O @ 2( days 3rd term/ ?o discount 7 3( days Press ,nter #ave #ave in your re=uest Cas' discount: Creation of 7/+ Account: Ca ed cas' discount received under ot'er income group .-,code .FS11/ Give t'e G1; Account ?o/ 3((1(1 Company Code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 3((1(( 5,-c'ange gain6 Company code/ A!; ,nter C'ange t'e s'ort te-t and G1; Account long te-t to/ cas' discount received Ct'er fields are same #ave 5or6 5ctrl 2 s6

Assignment of account for automatic postings:

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Pat': #PDC "inancial Accounting Accounts receivable and accounts payable 0usiness transactions out going payments out going payment global settings define accounts for cas' discount ta&en. 5-ransaction code is OBK)/ Give your c'art of accounts/ A!; ,nter #elect save button Give t'e account ?o/ 3((1(1 #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest

Purc'ase invoice posting: .F-9(/ %ocument date/ (1.(>.2(( 5Party bill date6 Posting date/ 1 .(>.2(( 5Goods received date6 *ype/ KD Company code/ A!; Posting &ey/ 31 Give t'e account no/ >I((((1 ,nter Give t'e amount/ 1((((( 0usiness Area/ A!< Payment terms/ A!;1 *e-t/ Purc'ase invoice posting ,nter Ignore t'e message+ press enter Give t'e posting &ey/ 4( Give t'e account ?o/ 2((12( 5Inventory ra: material6

J1

,nter Amount/ FBF 0usiness Area/ A!< *e-t/ F2A %ocument #imulate and save Go and see t'e vendor A1C/ 5FB+34/ .endor account/ >I((((1 Company code/ A!; #elect open items radio button ,-ecute #elect c'ange lay out button "rom t'e 'idden fields column select current cas' discount amount fields #elect amount in document currency under column content. #elect left arro: button #elect copy button Out going payment: .F-:(/ Give t'e document date/ 21.(>.2(( *ype/ KW Company Code/ A!; Clearing te-t/ Cut going payment Account number under ban& data/ 2((1(5 0usiness Area/ A!< Amount/ JI((( *e-t/ out going payment Account/ under open item selection/ >I((((1 Account type/ K comes by default J2

#elect process open items button %ouble clic& on payable amount/ 1((((( %ocument #imulate %ouble clic& on blue font line items *e-t/ enter F2A #ave. Automatic payment program: Advantage: #ystem :ill verify t'e due dates #ystem issue c'ec& #ystem :ill pass t'e entry and clear party account It :ill prepare payment advice It updates c'ec& register automatically It :ill be used by cas' ric' companies It :ill be run t'is :ee&ly11(days115days1!ont'ly. )our c'ec& lot s'ould be se=uential Le are not programmers :e used system defined c'ec& format and payment advice format. Give ran&ing ban& :ise :it' available balance 0efore issue to gives a proposal It s'o:s for :'ic' party for :'ic' bills from :'ic' ban& it is going to issue t'e c'ec&s. Le can edit t'e proposal "dit t'e proposa : 1. 0y bloc&ing some invoices for payment 2. 0y c'anging ban& st 3 step: #et up 7 payment met'ods per country for payment transactions Pat': #PDC "inancial Accounting Accounts receivable and accounts payable 0usiness transactions out going payments Automatic out going payments

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Payment met'od1 ban& selection for payment program set up payments met'od per country for payment transactions .-ransactions code: FBLP/ #elect ne: entries button Give t'e country/ I? 5India6 Payment met'od/ 4 %escription/ C'ec& #elect out going payments radio button #elect c'ec& radio button %ocument type for payment/ KW Clearing document type/ KW Payment medium program/ *'is is system defined program5D,"C3#UC6 ?ame of t'e print data/ ;I#*1# #ave #ave in your re=uest Set up Payment met'ods for company code for payment transactions: #elect ne: entries button Give t'e posting company code/ A!; Payment met'od/ 4 !inimum amount/ 1(( !a-imum amount/ JJJJJJJJJJ #elect payment per due day c'ec& bo#elect form data button "orm for t'e payment transfer medium/ ?ote do:n "11( 7 Premium 7 C'ec& %ra:er of t'e form/ "or Aravind !ills ;td. Aut'ori8ed signatory J4

#ave #ave in your re=uest Set up A Company codes for payment transactions: Same pat': #elect ne: entries button Give your company code/ A!; Paying company code/ A!; #elect separate payment per business area c'ec& bo#pecial G1; *ransactions to pay under vendors/ ,nter A 5Advance6 #ave #ave in your re=uest Set up paying company code for payment transactions: #ame pat' #elect ne: entries button Give t'e paying company code/ A!; #elect forms button "orm for t'e payment advice 5"11(U %U A.I#6 #elect sender details button *e-t I.%/ #elect #* 5#tandard te-t6 ;etter 'eader/ "U (((1 U <eader "ooter te-t/ " U (((1 U "ooter #ender/ "U(((1U #ender #ave 5or6 5ctrl 2 s6 #ave in your re=uest

Creation of se?uentia c'ec0 ots:.-ransaction code: .FC$I/

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Give t'e paying company code/ A!; <ose 0an&/ #0I Account I%/ #0I1 #elect c'ange button #elect create button Give t'e lot ?o/ 2 Give t'e c'ec& ?o/ 5((((1 to 5(1((( %eselect non se=uential c'ec& bo,nter and save Ban0 determination: Pat': Accounting "inancial accounts accounts payable Periodic processing Payments .-ransaction code F331/ "rom t'e menu select environment !aintain configuration #elect ban& determination button #elect position button Give t'e paying company code/ A!; ,nter #elect paying company code/ A!; %ouble clic& on ran&ing order folder #elect ne: entries button Give t'e payment met'od/ 4 Currency/ I?D Dan& order/ 1 <ouse 0an&/ #0I #ave #ave in your re=uest *oub e c ic0 on ban0 accounts fo der: #elect ne: entries button <ouse ban&/ #0I J

Payment met'od/ 4 Currency/ I?D Account I%/ #0I1 0an& sub account/ 2((1(5 5#0I Current account6 0usiness Area/ A!< #ave *oub e c ic0 on avai ab e amounts fo der: #elect ne: entries button Give t'e 'ouse ban& #0I Account I%/ #0I1 %ays/ enter JJJ Currency/ I?D Available for out going payments/ 2(((((( #ave Assign payment met'od in vendor master: Pat': Accounting "inancial accounting Accounts payable !aster records !aintain centrally C'ange .-ransaction code: KI12/ Give t'e vendor ?o/ >I((((1 Company Code/ A!; #elect payment transaction c'ec& bo- under company code data ,nter Give t'e payment met'od/ 4 #ave Purc'ase invoice posting .F-9(/ Give t'e document date/ 23.(>.2(( *ype/ KD Company code/ A!; Posting Key/ 31 JI

Account ?o/ >I((((1 ,nter Amount/ 0usiness Area/ A!< Payment term/ (((1 *e-t/ Purc'ase invoice testing Posting Key/ 4( Account ?o/ 2((12( 5Inventory ra: material6 ,nter Amount/ FBA 0usiness Area/ A!< *e-t/ F2A %ocument #imulate and save Automatic Payment Program run .F331/ Dun date/ 23.(>.2(( Identification/ A!;1 #elect parameter tab )our posting date and documents entered up to date is come automatic Give t'e company code/ A!; Payment met'ods/ 4 ?e-t posting date/ 3(.(>.2(( .endor A1C/ >I((((1 to >>((((( #ave #elect bac& arro: #elect sc'edule proposal button #elect start immediately c'ec& bo,nter Go and press enter till you get t'e message payment proposal 'as been created #elect edit proposal button

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,nter %ouble clic& on amount field 1 *o bloc& invoice for payment double clic& on invoice amount Payment bloc& select A 50loc& for payment6 ,nter *o c'ange t'e ban& double clic& on invoice amount #elect real locate button Give t'e payment met'od/ 4 Give t'e 'ouse ban&/ #0I Account I%/ #0I 1 ,nter and save #elect bac& arro:/ 2 times It gives t'e message payment proposal 'as been edited #elect payment run button ,nter Go and press enter till you get t'e message payment run 'as been carried out For c'ec0 Printing: #elect print out 1data medium tab "or t'e program/ D" "C3# U C Give t'e variant/ A! #elect maintain variants button #elect continue button Give t'e program run date/ 23.(>.2(( Identification feature/ A!;1 Paying company code/ A!;

JJ

Payment !et'od/ 4 0usiness area/ A!< <ouse ban&/ #0I Account I%/ #0I1 C'ec& lot ?o/ (((2 #elect print c'ec&s c'ec& boPrinter ?ame/ ;P(1 #elect print immediately c'ec& bo#elect print payment advice notes c'ec& boPrinter/ ;P(1 #elect/ Print immediately c'ec& bo#elect print payment summary c'ec& boPrinter/ ;P(1 #elect/ Print immediately c'ec& bo?umber of sample print outs 7 F(A #elect donAt void any c'ec&s c'ec& bo#elect attributes button Give t'e description/ #0I C'ec& print 23.(>.2(( #ave #elect bac& arro: #ave Cnce again select bac& arro: #elect print out button "or 9ob ?ame+ in place of =uestion mar& Give t'e variant/ A!

1((

,nter ,nter once again *o vie: t'e c'ec& printing+ for t'e menu select system services out put control ,-ecute #elect c'ec& spool no. C'ec& bo#elect display contents button 7o and see t'e party A/C: .FB+34/ Give t'e vendor A1C ?o/ >I((((1 Company Code/ A!; #elect cleared items radio button ,-ecute %ouble clic& on t'e line item 'aving document type KW for Ds. #elect call up document over vie: button "rom t'e menu select environment c'ec& information Go and see t'e c'ec& register/ "C<? Give t'e paying compared code/ A!; ,-ecute Credit memo: *'is is done :'en t'e material returned reduced price a6 .endor raised credit note on A!; 5%ocument *ype/ KA6 b6 A!; raises debit note on vendor 5%ocument *ype/ KG6 "or bot' above cases no. Danges/ 1I Pat': Accounting "inancial Accounting Accounts payable %ocument entry Credit memo 7 general 5"@416 %ocument date/ 23.(>.2(( *ype/ KG Company code/ A!;

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Posting &ey/ 21 Give t'e account ?oQ >I((((1 ,nter Give t'e amount/ 1((( 0usiness area/ A!< *e-t/ Credit memo posting Posting Key/ 5( Account ?oQ 2((12( 5Inventory ra: material6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save X Accounts Receivab @*'is is also a subsidiary ledger. @*'is is used :'en sales $ distribution module is not implemented @*'is is used all types of sales 5Product sale+ serial sale $ assets sales and all types6

e .A/R/

>'en S,* is imp emented: L'en scrap sales+ asset sales L'en you ma&e a sale 5G;6 It updates sundry debtors Customers A1C %r 5#ubsidiary ledger 5#.;6 *o #ales A1C 5G.;6 V In #AP it is called reconciliation A1C In normal Accounting it is called control account Basic settings for accounts receivab e: a.6 Creation of customer Accounts groups: -%o types of customs 1(2 5General Account6

"I 7 Customers 7 assets sales+ scrap sale parties #% 7 Customers 7 products sales b, *efine 4o, ranges for customers Accounts: c, Assign 4o, ranges to customer accounts groups d, Creation of 2 7/+ Accounts: i. #undry %ebtors 3nder Current assets+ loans $ advances ii. #ales Accounts 7 3nder sales account e, Creation of customer master f, *ocument types and 4o, ranges %r 7 Customer Invoices %W 7 Customer Payment %A 7 Customer document for transfers1reversals g, Posting Keys/ (1 7 Customer debit 15 7 Customer Credit a, Creation of customer account groups: Pat': #PDC "inancial Accounting Accounts receivable and Accounts payable Customer Accounts !aster data Preparation for creating customer master data %efine accounts groups :it' screen lay out 5Customers6 #elect ne: entries button Give t'e account group/ A!;1 ?ame/ "I Customer for A!; %ouble clic& on company code data %ouble clic& on Account management Deconciliation accounts select re=uired entry fields #ave #elect create re=uest button Give t'e description of/ A1D Customi8ation for A!; ,nter $ save in your re=uest #elect ne-t entry button

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Give t'e account group/ A!;2 Give t'e name/ #% Customers for A!; %ouble clic& on company code data %ouble clic& on account management Deconciliation A1C select re=uired entry field #ave

b, create 4o, ranges for Customers Accounts: #ame pat' .-ransaction Code: K*43/ #elect c'ange intervals button #elect interval button 4o, range: (2: "rom ?o/ 2(((((/ to ?umber/ 3((((( ,nter #elect interval button once again 7ive t'e 4o, range: (( "rom ?o/ 3((((1/ *o ?umber/ 4((((( c, Assign 4o, ranges to customer Account groups #ame pat' #elect position button Give t'e account group/ A!;1 ,nter "or A!;1 7 Assign ?o. range/ 32 "or A!;2 7 Assign ?o. range/33 #ave #ave in your re=uest

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a, Creation of 7/+ Accounts: .FS11/ 1. 7ive t'e 7/+ Account 4o: 211331 Company Code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((15( Company Code/ A!; ,nter C'ange s'ort te-t $ G1; ;ong te-t to #undry %ebtors A1C #elect control data tab Deconciliation A1C for A1C type/ #elect customers #ort Key/ #elect (31 Customers ?o. #elect create1ban&1Interest tab "ield status group/ 5G( I6 #ave 2, 7ive 7/+ Account 4o: (11111 Company Code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 3((1(( 5,-c'ange gain6 Company Code/ A!; ,nter #elect type1description tab Account group/ #ales C'ange s'ort te-t and G1; Account long te-t to/ sales account #ave

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b, Creation of customer master: Pat': Accounting "inancial Accounting Accounts receivable !aster records maintain centrally Create 5G%(16 Account group/ #elect "I Customers for A!; Company code/ A!; ,nter -it e: #elect Company 4ame: 4. K. #ynt'etics ;td Address: Ameerpet/ Postal Code/ 5(((((/ City/ <yderabad/ Country/ I? #elect control data tab Give t'e vendor ?o/ >I((((1 #elect company code data button Deconciliation A1C selects 2((11( 5#undry %ebtors6 Give t'e sort &ey/ (31 5Customer ?umber6 #elect payment transactions *erms of payment (((1 5Payment immediately due ne-t6 #ave *ocument types and no, ranges: .OBA=/ #elect document type/ %D 5Customer invoices6 #elect details button ?ote do:n t'e ?o. range/ 1> #elect ?o. range information button Give your company code/ A!; 1(

#elect c'ange intervals button #elect interval button ?o. range/ 1>/ year/ 2(( / "rom ?o/ 4((((1 to 5((((( ,nter and save #elect bac& arro: 3 times #elect type/ %2 5Customer Payment6 #elect details button ?ote do:n t'e ?o. range/ 14 #elect number range information button Give t'e company code/ A!; #elect C'ange intervals button #elect interval button ?o. range/ 14/ year/ 2(( / "rom ?o/ 5((((1 to ((((( ,nter and save #elect bac& arro: 3 times #elect %A/ 5Customer %ocument6 #elect details button ?ote do:n t'e ?o. range/ 1 #elect number range information button Give t'e company code/ A!; #elect C'ange intervals button #elect interval button Give t'e ?o. range/ 1 )ear/ 2(( / "rom ?o/ ((((1/ to I((((( ,nter and save Posting of sa e invoice:

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Pat': Accounting "inancial accounting Accounts receivable document entry invoice general 5"@226 %ocument date/ 25.(>.2(( *ype/ %D Company code/ A!; Posting Key/ (1 Give t'e account/ 2((((1 ,nter Give t'e amount/ 1(((((( 0usiness Area/ A!< *e-t/ #ales posting Posting Key/ 5( Account ?umber 3((((( 5#ales A1C6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save $o% to vie% customer account: Pat': Accounting "inancial Accounting Accounts receivable Accounts display1 c'ange line items 5"0;5?6 Give t'e customer account/ 2((((1 Company code/ A!; #elect open items radio button #elect normal items c'ec& bo,-ecute Se ect bac0 arro% to vie% vendor and customers transactions toget'er: #elect vendor items c'ec& bo- along :it' normal items c'ec& bo- e-ecute

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Incoming payment and c earing vendor ; customer transactions toget'er: %ocument type/ F%WA s'ould allo: vendor and customer transactions -ransaction code: OBA= #elect document type/ %W #elect details button #elect vendor c'ec& bo#ave #ave in your re=uest Incoming payment: Pat': Accounting "inancial Accounting Accounts receivable %ocument entry Incoming payment .-ransaction code F-2D/ Give t'e document date/ 2J.(>.2(( *ype/ %W/ Company code/ A!;/ Clearing te-t/ Incoming Payment Account under ban& data/ 2((1(5 5#0I Current Account6 0usiness Area/ A!< Amount/ JJ1((( *e-t/ Incoming payment Account under open item selection/ 2((((1 Account type/ % comes by default 5% for Customers6 #elect ot'er accounts c'ec& bo#elect process open items button #elect standard open items c'ec& bo#elect A1C ?o/ >I((((1 Account type/ #elect K Company code/ A!; #elect standard item c'ec& bo1(J

#elect continue button %ouble clic& on all t'e line items %ocument #imulate and save 7o and see t'e customers A/C @ .FB+:4/ Give t'e customer A1C/ 2((((1 Company code/ A!; #elect cleared items radio button #elect normal items c'ec& bo#elect vendor items c'ec& bo,-ecute Advance receipts from customers: A6 Creation of G1; Accounts+ advance from customer under current liabilities and provisions 06 ;in& bet:een #undry %ebtors and advance from customers. Advance .A/ @ specia 7/+ Indicator: a6 #undry %ebtors/ Deconciliation Account b6 Advance from customers 5Alternative reconciliation a1c6 7 #pecial G1; A1c c6 Advance receipt posting d6 #ales posting e6 *ransfer of advance from G1; to normal by clearing special G1; Items f6 Clearing of normal items Creation of 7/+ Account: .FS11/ Advance from customers/ under current liabilities $ provisions Give t'e G1; account no/ 1((5(2 Company code/ A!; #elect :it' template button Give t'e G1; Account no/ 2((11( 5#undry debtors6 Company code/ A!; 11(

,nter C'ange t'e accounts group to / Current ;iabilities $ provisions C'ange s'ort te-t $ G1; Account long te-t to/ Advance from customers #ave. B/ +in0 bet%een sundry debtors and advance from customers Pat': #PDC "inancial accountingaccount receivable and accounts payable0usiness transactions%o:n payment receiveddefine reconciliation account for customer do:n payment .-, Code :OBKR/ %ouble clic& on do:n payment or A Give t'e c'art of accounts/ A!; ,nter Give t'e reconciliation A1C/ 2((11( #pecial G1; Account/ 1((5(2 #ave #ave in your re=uest

Advance receipt posting: Pat': Accounting "inancial Accounting Account receivable document entry do:n payment do:n payment .F-2</ Give t'e document date/ 2>.(>.2(( *ype/ %W Company Code/ A!; Customer Account/ 2((((1 #pecial G1; indicator A 0an& Account/ 2((1(5

111

0usiness area/ A!< Give t'e amount/ JJJJ -e#t: Advance receipt posting ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save 7o and see t'e customers A/C: .FB+:4/ Give t'e customer account ?o/ 2((((1 Company code/ A!; #elect open items radio button #elect special G1; transactions c'ec& bo,-ecute Sa es posting: .F-22/ Give t'e document date/ 2>.(>.2(( *ype/ %D Company code/ A!; Posting &ey/ (1 Account/ 2((((1 ,nter Give t'e amount/ JJJJ 0usiness area/ A!< *e-t/ #ales posting Posting Key/ 5( 112

Account ?o/ 3((((( 5#ales account6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save 7o and see t'e customer A/C: .FB+:4/: Customer A1C ?o/ 2((((1 Company code/ A!; #elect open items radio button #elect normal items c'ec& bo,-ecute #elect bac& arro: #elect special G1; transactions c'ec& bo- along :it' normal items ,-ecute -ransfer to advance from specia 7/+ to norma by c earing specia 7/+ items: Accounting "inancial Accounting Accounts receivable document entry do:n payment clearing .F-(</ %ocument date/ 2>.(>.2(( *ype/ %A Company code/ A!; Give t'e customer A1C/ 2((((1 *e-t/ Advance receipt clearing #elect process do:n payments button Give t'e transfer posting JJJJ #ave 7o and see t'e customer A/C:.FB+:4/ Customer A1C/ 2((((1

113

Company code/ A!; #elect cleared items radio button #elect special G1; transactions c'ec& bo,-ecute #elect bac& arro: #elect open items radio button #elect normal items c'ec& bo,-ecute

C earing of norma items: Pat': Accounting "inancial accounting Accounts receivable Account Clear .F-(2/ Give t'e account ?o/ 2((((1 Company code/ A!; #elect process open items button %ouble clic& on JJJJ debit %ouble clic& on JJJJ credit #ave 5or6 5ctrl 2s6 7o and see t'e customer A/C:.FB+:4/: Give t'e customer account no/ 2((((1 Company code/ A!; #elect cleared items radio button #elect normal items c'ec& bo,-ecute Bi discounting: 2 types. 3, Fund based imits:

114

Cas' credits ;ocal sales 0an& over draft Pac&ing credits 0ill discounting ,-port sales order 2, 4on fund based imits: 0an& guarantee 501G6 ;etter of Credit 5;1C6 "#amp e: 3( days credit A!; %iscount :it' #0I 4. K. #ynt'etics ;iability is unclear 5Contingent liability6 It s'ould s'o:n in sc'edule .I 7 balance s'eet as notes to be accounts Bi discount entries norma pac0age ; SAP: 4orma A/C: a. #ales Customer A1C %r *o sales A1C b. Bi of e#c'ange payment: ?o ,ntry c. Bi discounting 0an& current A1C %r Interest A1C %r *o 0an& bill discount d6 Deport to vie: customer :ise+ 0ill :ise due data :ise and ban& :ise out standing available in #AP e6 Contingent liability 0an& bill discount A1C %r *o Customer A1C SAP: a6 Customer A1C %r #undry %ebtors A1C %r *o #ales A1C b6 Customer special G1; 5L6 A1C %r 50ill of ,-c'ange6 *o Customer :it' clearing A1C 5#undry %ebtors6 0an& A1C %r Interest A1C %r *o 0an& 0ill discount A1C

115

*'e above 2 entries toget'er 0an& 0ill %iscount %r 5:it' clearing6 *o customer special 5:6 :it' clearing 5#undry %ebtors bill of e-c'ange6 Presentation to ba ance s'eet .in SAP/ #undry %ebtors N #undry %ebtors #undry %ebtors 0ill of e-c'ange 7 %ebit 0an& 0ill %iscounting 7 Credit P ?et 8ero. P

CustomiBation: 3, Creation of 2 7/+ Accounts: a6 Sundry *ebtors Bi of e#c'ange 7 3nder current assets loans and advances. b6 SBI Bi discounting: @ 3nder secured ;oans Pat': use t'e transaction code: .FS11/ Give t'e G1; Account ?o/ 2((111 5Current Assets+ ;oans $ Advances6 Company code/ A!; #elect :it' template button Give t'e G1; A1C ?o/ 2((11( 5#undry %ebtors6 Company code/ A!; ,nter C'ange s'ort te-t to #undry %ebtors 501,6 C'ange G1; long te-t/ #undry %ebtors 50ills of e-c'ange6 Ct'er fields are same #ave 5or6 5Ctrl 2 s6 2/ G1; Account ?o/ 1((3(1 Company code/ A!; #elect :it' template button #elect G1; Account ?o/ 1((3(( 5#0I Dupee term loan6 Company Code/ A!; ,nter

11

C'ange t'e s'ort te-t and G1; Account long te-t to #0I 0ill discounting #elect control data tab #elect open item management c'ec& bo#elect create1ban&1interest tab #elect post automatically only c'ec& bo#ave c/ +in0 bet%een Sundry *ebtors and Sundry debtors Bi of e#c'ange: Pat': #PDC "inancial Accounting 0an& Accounting 0usiness transactions 0ill of e-c'ange transactions 0ill of e-c'ange receivable Post bill of e-c'ange receivable define alternative reconciliation account for bills of e-c'ange receivable .-ransactions Code OB!4/ %ouble clic& on bill of e-c'ange receivable1: Give t'e c'art of accounts/ A!; ,nter Deconciliation A1C 2((11( #pecial G1; A1C #ave #ave in your re=uest d/ +in0 for Sundry *ebtors Ban0 Current Account and Ban0 Bi discounting A/C: Pat': #PDC "inancial Accounting 0an& Accounting 0usiness transactions 0ill of e-c'ange transactions 0ills of e-c'ange receivable Present bill of e-c'ange receivable at ban& define ban& sub accounts .-ransaction Code OB!I/ #elect ne: entries button Give t'e c'art of accounts/ A!; 0an& A1C/ 2((1(5 5#0I Current Account6 3sage/ #elect discounting #pecial G1; Integrator/ L CustomerAs reconciliation Account/ 2((11( 2((111

11I

#ub sub account for ;iability/ 1((3(2 5#0I 0ill discount6 #ave #ave in your re=uest

Sa es posting: .F-22/ %ocument date/ 3(.(>.2(( *ype/ %D Company Code/ A!; Posting &ey/ (1 Accounts/ 2((((1 ,nter Amount/ JJJJ 0usiness area/ A!< Payment *erms/ set ?* 3( 7 ?et 3( *e-t/ #ales posting ,nter Ignore t'e :arning message+ press enter Posting &ey/ 5( Account ?o/ 3((((( 5#ales Account6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save

11>

Bi e#c'ange payment: Pat': Accounting "inancial Accounting account receivable document entry bill of e-c'ange Payment .F-(8/ %ocument date/ 3(.(>.2(( *ype/ %W Company code/ A!; Posting &ey/ (J 5special G1; %ebit6 Give t'e customer A1C/ 2((((1 #pecial G1; Indicator/ L ,nter Give t'e amount/ JJJJ 0usiness Area/ A!< *e-t/ bill of e-c'ange payment %ue on/ 2J.(J.2(( Planned usage/ #elect+ discounting %omicile/ #0I Central ban& location/ !ain branc'+ <yderabad #elect c'oose open items button #elect process open items button %ouble clic& on receivable amount/ JJJJ #ave 4ote do%n document no: :1111(

11J

Bi of e#c'ange discounting: Same pat': .F-((/ Give t'e document date/ 3(.(>.2(( *ype/ %A Company code/ A!; Give t'e ban& account/ 2((1(5 5#0I Current assets6 0usiness area/ A!< Amount/ J((( *e-t/ #0I 0ill discounting Posting &ey/ 4( Give t'e account ?o/ 4((4(( 5Interest A1C6 ,nter Amount/ JJJ 0usiness area/ A!< *e-t/ F2A Press select bill of e-c'ange button Give t'e document ?o/ 5((((3 %ocument #imulate and save Report to vie% customers %iseA bi %iseA due date %iseA and ban0 %ise out standings: Pat': Accounting "inancial accounting Accounts receivable Periodic processing 0ill of ,-c'ange processing Korea 0ill of e-c'ange management .S C A+R C D=13223(/ Give t'e c'art of Accounts/ A!; G1; Account ?o/ 2((111 Company Code/ A!; #pecial G1; Indicator/ L 3sage/ #elect % 5%iscounting6 #elect discounted1collected radio button ,-ecute #elect current lay out button

Ieep t'e fie ds %ue date+ document ?o+ customer+ received from document date %omicile+ amount in local currency 12(

#elect copy button+ select save lay out button #elect lay out name/ A!; %escription/ A!; lay out #elect save Reverse contingent iabi ity: Pat': Accounting "inancial accounting Accounts receivable document entry 0ill of ,-c'ange reverse contingent liability .F-21/ %ocument date$ posting/ 2I.(J.2(( *ype/ %A Company code/ A!; Currency/ I?D G1; Account ?o/ 2((111 5#undry %ebtors bill of e-c'ange6 3sage/ #elect discounting %ue by date/ 3(.(J.2(( Customer/ 2((((1 #elect edit line items button Ignore :arning messages/ Press enter #elect drop do:n button for currency field 2 is set item to active 22 set items in bloc& to active @ set items not inactive @@ set items in bloc&s to inactive #elect 2 set items to active #ave "rom t'e menu select document display. If bi is dis'onored: If bill is dis'onored your contingent liability becomes actual liability Pass t'e all t'e entries previous and pass entries 5"@226 (1 Customer A1C %r 5( #0I Current A1C 121

*unning:
*unning means reminder: L'en t'e customer does not ma&e payment as per terms of payment :e :ill issue dunning letters. Le are using system defined forms1letters Le are use t'e term called dunning area %unning area can be company :'ole1location1region %unning levels *ype of letters !a-imum available 7 J levels. Le are using 4 levels. %unning intervals1fre=uency e#amp e: every 1( days Grace period %unning c'arges amount1percentage1level :ise *efine dunning area: Pat': #PDC "inancial accounting Accounts receivable $ Accounts payable 0usiness transactions %unning 0asic settings for dunning %efine dunning areas. #elect ne: entries button Give t'e company code/ A!; Area/ !a-/ 2 c'aracters *e-t/ %unning area for A!; #elect save button 5or6 5ctrl 2 s6 Ignore t'e message press enter. #ave in your re=uest *efine dunning procedure: Pat': #PDC "inancial accounting Accounts receivable and accounts payable 0usiness transactions %unning %unning procedure %efine dunning procedures .-ransaction code: FB5P/ #elect ne: procedure button Give t'e dunning procedure/ A!;

122

?ame/ %unning procedure for A!; Give dunning interval in days/ 1( days ?o. of dunning levels/ 4 ;ine items grace periods/ 3 days Interest indicator/ #elect (1 #elect standard transaction dunning c'ec& bo4ote: In case of vendors it 'as to ta&e special G1; *ransactions :'en :e :ant to issue reminder letters to vendors. #elect special G1; Indicator button Ignore t'e :arning message ,nter 3nder vendors select FAA c'ec& bo- 5%eselect6 #elect bac& arro: #elect dunning te-t button Give your company code/ A!; #elect custom radio button ,nter #elect ne: company code button Give t'e company code/ A!; ,nter #elect separate notice per dunning level c'ec& bo#elect bac& arro: 2 times #elect FyesA button for t'e message to save t'e data #ave in your re=uest #elect dunning te-t button once again Company code A!; and customer also selected automatically

123

,nter Cpen one more session :it' 5"0!P6 %ouble clic& on procedure ((1 #elect dunning te-t button Give t'e company code/ (((1 #elect customer radio button ,nter Come to t'e 1st session 5copy $ paste6 1st column/ %unning ;evel1 7 "orm "15( 7 %3?? @(1 ;evel2 7 "15( 7 %3?? (1 ;evel3 7 " 15( 7 %3?? (2 ;evel 4 7 "15( 7 %3?? @(2 #elect dunning levels button #elect al:ays dun c'ec& bo- for all t'e 4 levels #elect c'anges button Currency/ I?D ,nter #elect bac& arro: #elect save button 5or6 5ctrl 2 s6 Ignore t'e :arning messages press enter Press enter to save in your re=uest Assign dunning procedure in customer master: Pat': Accounting "inancial Accounting Accounts receivable !aster records !aintain centrally c'ange .K*12/ Give t'e customers ?oQ 2((((1 Company code/ A!; ,nter #elect company code data button #elect correspondence tab %unning procedure/ #elect A!; #ave 124

Sa es posting:.F-22/ %ocument and posting date/ 25.(>.2(( *ype/ %D Company code/ A!; Currency/ I?D Posting &ey/ (1 Give t'e account ?o/ 2((((1 ,nter Ignore t'e message press enter Amount/ >>>> 0usiness area/ A!< *e-t/ #ales posting Posting &ey/ 5( Account ?o/ 3((((( 5#ales A1C6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate and save

*unning: .F3:1/: Accounting "inancial accounting Accounts receivable Periodic processing dunning 5F3:1/ Give t'e run on date/ (1.(J.2(( Identification/ A!;1 #elect parameter tab Give t'e dunning date/ (1.(J.2(( %ocuments posted up to/ (1.(J.2(( Company code/ A!; Customer/ 2((((1 to 3((((( #ave #elect bac& arro: 125

#elect sc'edule button #elect start immediately c'ec& boCut put device/ ;P(1 #elect sc'edule button Go on press enter till you get t'e message dunning selection is complete #elect dunning print out button Cut put device/ ;P(1 #elect continue button #elect print button Go on press enter till you get t'e message dunning print out is complete #elect dunning 'istory button Account type/ #elect % 5Customers6 Company code/ A!; ,-ecute Keep t'e cursor any :'ere on t'e item 7 select display %unning notice bull Keep t'e cursor on document ?o #elect print previe: button Give t'e out put device/ ;P(1 #elect continue button Go and see t'e customer master .K*12/ Give t'e customer ?o/ 2((((1 Company code/ A!; ,nter.

Sa es -a#:

12

Sa es
Purc'ase .In put ta#/ Sa es

.Out put ta#/

Sa es ta# ca cu ation: GGG GGG @@@@@@@@ GGG .A* on5 basic 2 e-cise duty6 @@@@@@@@ *otal GGG @@@@@@@@ "#cise duty: %uty based on material *'is is s'o:n I c'apter I% Input ta#: Price 7 1(( Ds. 7 =ty 7 1 &g 0asic 7 1(( 7 inventory Da: !aterial 4O .A* @ 4 7 .A* receivable A1C @@@@@@ Party A1C 1(4 .A* pool A1C Credit @@@@@@ Out put ta#: #ales price @2((/ =ty/ 1&g 0asic @ 2(( 7 #ales A1C .A* 12.5O @ 25 7 .A* Payable @@@@@@ Customer debit 225 .A* pool A1C @@@@@@ Payment to sa es ta# dept: 25@4 N 21 CustomiBation: *efine ta# procedure: 0asic ,-cise duty

12I

Pat': #PDC "inancial Accounting "inancial accounting global settings *aon sales1 purc'ases 0asic settings c'ec& calculation Procedure: %ouble clic& define procedures #elect ne: entries button Procedure/ FK *a-A %escription/ #ales ta- India #ave #ave in your re=uest #elect procedure K *a%ouble clic& on control data folder #elect ne: entries button. Step 3 C *ype/ condition type/ select 0A#0 50ase amount6 Step 2: condition type/ !L.# 5Input ta-6 "rom/ 1to1 Account &ey/ .#* 5Input ta-6 Step (: condition type/ !LA# 5Cutput ta-6 "rom/ 1 to1 Account &ey/ !L# 5Cutput ta-6 #ave Assign country to ca cu ation procedure #ame pat' #elect position button Give t'e country/ I? 5India6 ,nter Assign t'e procedure/ FK *a-A

12>

#ave #ave in your re=uest Creation of ta# codes: Pat': #PDC "inancial accounting "inancial Accounting global setting *aon sales1 purc'ases calculation define ta- codes on sales and purc'ases .-ransaction code: F-KP/ Give t'e country/ I? 5India6 ,nter Give t'e ta- code/ .C ,nter Give t'e description/ .C/ (O Input ta-es *a- type/ select . N Input ta,nter Input ta- percent rate/ Give ( 58ero6 Keep t'e cursor on out put ta- percent rate/ select deactivate line #ave 5or6 5ctrl 2 s6 *a- code/ .1 ,nter *a- code/ .1 54O Input ta-6 *a- type/ #elect . 5Input ta-6 ,nter Input ta- percent rate/ 4O Keep t'e cursor on output ta- percent rate/ select deactivate line button #ave *a- code/ A( 5A $ Wero6 ,nter

12J

%escription/ (O output ta*a- type/ A 5output ta-6 ,nter Cutput ta- percent rate/ ( Keep t'e cursor on Input ta- percent rate #elect deactivate line button #ave *a- code/ A1 ,nter %escription/ 12.5O Cutput ta*a- type/ A 5Cutput ta-6 ,nter Give t'e output ta-/ 12.5O Keep t'e cursor on input ta- percent rate/ select deactivate line button. #ave

Assign ta# codes for non- ta#ab e transactions: Pat': #PDC "inancial Accounting "inancial accounting global settings *aon sales1purc'ases posting assign ta- codes for non@ta-able .-ransaction code: OBC+/ #elect position button Give your company code/ A!; ,nter "or company code/ A!;/ Assign input ta- code/ .C Cutput ta- code/ AC #ave in your re=uest Creation of 7/+ Account @ EA- Poo Account: .FS11/: 13(

Give t'e G1; Account ?o/ 2((155 Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((12( Company code/ A!; ,nter C'ange s'ort te-t to .A* Pool A1C G1; *e-t long te-t 7 .A* Pool A1C #elect create1ban&1Interest tab "ield status group/ G(41 5*a- office clearing account6 #ave

*efine -a# account: Pat': #PDC "inancial Accounting "inancial Accounting global settings *aon sales1purc'ases posting define ta- accounts .-ransaction code: OB91/ %ouble clic& on transaction .#* 5Input ta-6 C'art of accounts/ A!; ,nter #ave 5or6 5ctrl 2 s6 Give t'e account ?o/ 2((155 #ave/ save in your re=uest #elect bac& arro: %ouble clic& on transaction !L# 5Cutput ta-6 #ave Give t'e account ?o/ 2((155 131

#ave/ save in your re=uest

Assign ta# codes in Sa es -a#: .FS11/ Give t'e G1; Account ?o/ 3((((( 5sales account6 Company code/ A!; "rom t'e menu select G1; Account c'ange #elect control data tab *a- category/ select B 5All ta- types allo:ed6 #elect posting :it' out ta- allo:ed c'ec& bo#ave Ignore t'e message Press enter In norma financia %or0 in SAP is: %efine 7 *a- procedure @ *a- codes @ G1; Account @ Assign G1; Account 55 Purc'ase order !aterial 7 Mty/ 1 Price 7 1(( *a- code/ .1 0asic 7 1(( #ales order !aterial Mty/ 1 Price 7 2(( *a- code/ A1 0asic @ 2(( S*

*a- code/.1 7 4 .#* 52((1556 54O6 @@@@@ .endor credit 1(4 @@@@@@

*a- code/ A1 25 !L# 52((155( 512.5O6 @@@@@@@ Customer debit 225 @@@@@@@

Mourna entry: Customers A1C *o sales .A* Pool A1C %r 225 2(( 25 132

Posting of sa e invoice .F-22/ %ocument date/ (4.(J.2(( *ype/ %D Company code/ A!; Posting &ey/ (1 Account ?o/ 2((((1 ,nter Give t'e amount/ 225 #elect calculate ta- c'ec& bo0usiness area/ A!< *e-t/ #ales posting Posting &ey/ 5( Account ?o/ 3((((( 5sales A1C6 ,nter Amount/ FBA *a- code/ A1 0usiness area/ A!< *e-t/ F2A %ocument #imulate %ouble clic& on .A* Pool A1C line item 0usiness area/ A!< *e-t/ F2A #elect save button 5or6 5ctrl 2 s6

>it' 'o ding ta# .-*S/ P P

133

C assic C assic: #AP Introduced in India 1JJ5

"#tended

1JJ + JI+ J>+JJ+2((( if t'ere is any c'anges t'e company :ill provide program called patc'es or 'ot pac&s "#tended: Instead of patc'es1'ot Pac&s Company provides original program :it' additional program 50ecause patc'es are more t'an original program6 *%# is applicable ot'er t'an salaries Contacts @ 1J4C Professional c'arges 7 1J44 Dent 7 1J4I *C# 7 #crap sales1:aste sales 5 to collect at source6 In India *%# is introduced in %,C.2((3 In Interim budget 7 introduced education cess@2O Previous Contractors 2 ; Dent 2 I Professional C'arges 2 4 Present 2 2 2

Sec 3<9c @ -*S on contractors: a6Decipient *'e person :'o is receiving money 7 It may be company+ partners'ip firm or ot'ers Company/firm b/-*S Surc'arge "ducationa Cess 2N of basic 31N of Basic -*S 2N ot'ers 2N of basic 31N of basic -*SA if t'e va ue "#ceeds 31 a0's in a year 2N

"ducationa cess is ca cu ated 2N on .-*S O Surc'arge/ c6 C'oice to use one code or number of codes 7 It is advised to go for ?o. of codes d6 *%# is to be deducted at t'e time of invoice posting or advance payment posting :'ic' ever is earlier. e6 If t'e value is less t'an 2((((1@ in t'e :'ole year 7*%# need to be deducted. f6 *'e contractor can get e-emption certification from dept for nil rate1lo:er rates. g6 ,-emption certificate given for eac' year. '6 *o ma&e *%# payment :it' in I days from t'e close of t'e mont' If I days comes on 'oliday+ c'oice to pay one day before or after i6 Incase of year end credits 7 *%# to be paid before 31st !ay

134

96 Issue *%# certificate in form 7 1 A 7 you can issue mont'ly 5or6 consolidate certificate. &6 "ile annual return 5?o: =uarterly6 in form 7 2 l6 If t'e bid includes material and service c'anges 7 %educt *%# on service c'arges. CustomiBation in SAP: C'ec0 %it' 'o d ta# countries: Pat': #PDC "inancial Accounting "inancial Accounting Global settings :it' 'old ta- ,-tended :it' 'olding ta- basic settings c'ec& :it' 'old tacountries #elect position button Give t'e country 7 I? 5India6 ,nter *efine officia %it' 'o ding ta# codes: #ame pat' Give t'e country &ey/ I? 5India6 ,nter #elect ne: entries button Cfficial &ey/ 1J4C ?ame/ *%# on contractors #ave

A!; "actory

<)%,DA0A%

0A?GA;CD,

!3!0AI

City office

135

*efine business p aces: 3p to e-tended :it' 'old ta- t'e pat' is same+ and t'en basic settings India define business places Give your company code/ A!; ,nter #elect ne: entries button Give t'e business place/ A!;" %escription/ <yderabad factory for A!; #ave Give t'e name/ <yderabad factory for A!; ,nter #ave in your re=uest in accounts payable re=uest 5aintain 'o iday ca endar: Pat': #PDC General settings maintain calendar #elect public 'olidays radio button #elect c'ange button #elect create button #elect :it' fi-ed date radio button #elect create button Give t'e date/ 2 !ont'/ (1 54anuary6 Give t'e public 'oliday s'ort te-t/ Depublic day <olidays long te-t/ Depublic day #elect create button

13

Ignore t'e message+ press enter #elect bac& arro: and create 'oliday #elect 'oliday calendar radio button #elect c'ange button #elect create button Give t'e calendar I% 7 A1 %escription/ <oliday calendar for A!; <yderabad factory #elect assign public 'oliday button "rom t'e list select republic day c'ec& bo#elect assign public 'oliday button #ave Ignore t'e message+ press enter #elect bac& arro: 2 times #elect factory calendar radio button #elect c'ange button #elect create button Give t'e factory calendar I%/ A2 Give t'e description/ A!; <yderabad factory calendar Give t'e 'oliday calendar I%/ A1 #elect !onday to #aturday c'ec& bo#ave Ignore t'e message+ press enter Assign factory ca endar to business p aces: Pat': 3p to e-tended :it' 'olding ta- t'e pat' is same. 0asic settings India assign factory calendars to business places. #elect ne: entries button 13I

Give t'e company code/ A!; 0usiness place/ A!;" "actory calendar/ A2 *a- due date rule/ select day before #ave #ave in your re=uest in accounts payable *efine %it' 'o d ta# type for invoice posting: Pat': 3p to e-tended :it' 'old ta- t'e pat' is same Calculation :it' 'old ta- type define :it' 'old ta- type for invoice posting Give t'e country &ey/ I? 5India6 ,nter #elect ne: entries button Give t'e :it' 'old ta-/ K1 %escription/ #ec 1J4C contractors invoice basic 0asic amount/ select gross amount radio button #elect %it' 'o d ta# commercial round button #elect post :it' 'old ta- button #elect no accumulation radio button %eselect manual :it' 'old ta- c'ec& bo#ave #ave in your re=uest #elect bac& arro: #elect K1 5L'at you are created6 #elect copy as button C'ange :it' 'old ta- type to/ K2 13>

%escription/ #ec 1J4C 7 contractors invoice surc'arge ,nter #ave #elect bac& arro: #elect K1 $ K2 #elect copy as button C'ange :it' 'old ta- type/ K3 %escription/ #ec 1J4C 7 contractors invoice 7 basic ed. Cess #elect in'erent base c'ec& bo,nter C'ange :it' 'old ta- type/ K4 %escription/ #ec 1J4C contractors invoice 7 #urc'arge ed. Cess #elect in'erent base c'ec& bo,nter $ save *efine %it' 'o d ta# type for payment posting: #ame pat' Give t'e country &ey/ I? 5India6 ,nter #elect ne: entries button Lit' 'old ta- type/ KA %escription/ #ec 1J4C contractorAs adv. 0asic #elect gross amount radio button #elect :it' 'old ta- amount c'ec& bo#elect no accumulation radio button %eselect manual :it' 'old ta- c'ec& bo#elect control invoice proportionate radio button

13J

If advance paid: Aug: .endor A1C %r 1((((( *o 0an& A1C J>((( *o *%# A1C 2((( Conversion c'arges A1C *o Party A1C *o *%# A1C %r 3((((( 2J4((( (((

September:

-ransfer to advance *%# 2((( %ebit 5*'e use of centrally invoice posting is if t'ere is any *%# on advance+ t'at :ill be proportionately deduct :'ile payment 5*%#6 is made on invoice #ave/ save in your re=uest #elect bac& arro: #elect :it' 'old ta- type/ KA #elect copy as button C'ange :it' 'old ta- type/ K0 %escription/ #ec 1J4C. Contractors advance surc'arge ,nter and save #elect KA $ K0 #elect copy as button C'ange t'e :it' 'old ta- type to KC C'ange description to #ec 1J4C 7 contractors advance basic ed. Cess. #elect in'erent basic c'ec& bo,nter C'ange :it' 'old ta- type/ K% %escription/ sec 1J4C Contractors adv. #urc'arge ed. Cess #elect in'erent base c'ec& bo-

14(

,nter and save. *efine %it' 'o ding codes: 3p to e-tended :it' 'olding ta- pat' is same Calculation :it' 'olding ta- codes define :it' 'olding ta- codes Give t'e country Key/ I? 5India6 ,nter #elect ne: entries button Lit' 'old ta- type/ K1 Lit' 'old ta- code/ K1 Cfficial :it' 'old ta- code &ey/ select 1J4C %escription/ #ec 1J4C contractors Invoice basic Percentage sub9ect to ta- under base amount/ 1((O Lit' 'old ta-/ 2O Posting indicator/ select 1/ standard posting/ ban&1vendor Customer line item reduced #ave #ave in your re=uest #elect bac& arro: #elect K1 #elect copy as button C'ange :it' 'old ta- type/ K2 C'ange :it' 'old ta- code/ K2 %escription/ #ec 1J4C 7 contractor invoice surc'arge "#amp e: 0asic rate/ 1((((( B 211(( N 2((( #urc'arge/ 1(O on basic rate 5or6/ 2(((B1(11(((N2(( 5or6 (.2O on basic amount N 1(((((B(.211((N2(( Lit' 'old ta- rate/ (.2(

141

,nter and save #elect K1$K2 #elect copy as button C'ange :it' 'old ta- type/ K3 Lit' 'old ta- code/ K3 %escription/ #ec 1J4C contractors invoice basic ed. Cess Press enter C'ange :it' 'old ta- type/ K4 C'ange :it' 'old ta- code/ K4 C'ange description/ #ec 1J4C contractors invoice surc'arge ed. Cess Lit' 'old ta- rate/ 2O ,nter and save #elect bac& arro: #elect K1+ K2+ K3+ $K4 #elect copy as button C'ange :it' 'old ta- type/ KA C'ange :it' 'old ta- code/ KA C'ange description to/ Contractors adv. basic ,nter C'ange :it' 'old ta- type/ K0 C'ange :it' 'old ta- code/ K0 %escription/ #ec 1J4C Contractors adv. #urc'arge ,nter C'ange :it' 'old ta- type/ KC C'ange :it' 'old ta- code/ KC

142

%escription/ #ec 1J4C Contractors adv. 0asic. ,d. Cess ,nter C'ange :it' 'old ta- type/ K% C'ange :it' 'old ta- code/ K% %escription/ #ec 1J4C Contractors adv. #urc'arge ed. Cess ,nter $ save Portray dependencies bet%een %it' 'o ding ta# types: Pat': 3p to e-tended :it' 'olding ta- pat' is same Calculation :it' 'olding ta- base amount portray dependencies bet:een :it' 'olding ta- type Give t'e country &ey/ I? 5India6 ,nter 2O K1 45 KA 4J (.2O K2 4 K0 5( 2O K3 4I KC 51 2O K4 4> K% 52 3se of t'e in'erent base/ incase of K3 $K% 7 ,ducation cess is calculation on K1 $ KA respective #elect :it' 'old ta- type/ K3 #elect details button %ependent on type ?o/ 45 #ave #ave in your re=uest #elect bac& arro: #elect K4+ KC $K% #elect details button "or K4 7 %ependent on type ?o/ 4 #elect ne: entry button "or KC 7 dependent on type ?o/ 4J #elect ne-t entry button

143

"or K% 7 %ependent on type ?o/ 5( #ave

Assign %it' 'o ding ta# types to company codes: Pat': 3p to e-tended :it' 'olding ta- t'e pat' is same. Company code assign :it' 'olding ta- to company code 3p to e-tended :it' 'olding ta- t'e pat' is same. 0asic setting c'ec& recipient types Give t'e country &ey/ I? 5India6 ,nter #elect ne: entries button Give :it' 'olding ta-/ K1/ Decipient/ Co/ *e-t/ company >it' 'o d ta# K2 K3 K4 KA K0 KC K% @ @ @ @ @ @ @ Recipient type CC CC CC CC CC CC CC @ @ @ @ @ @ @ -e#t Company Company Company Company Company Company Company

#elect save button 5or6 5ctrl 2s6 #ave in your re=uest 5aintain ta# due dates: Pat': 3p to e-tended :it' 'olding ta- t'e pat' is same 0asic settings India !aintain ta- due dates #elect ne: entries button Give t'e country/ I? 5India6 Cfficial :it' 'olding ta- &ey/ 1J4C Decipient/ Co 5Company6 ?o. of days until ta- due date/ III 144

And press "1 5"or documentation6 #ave Assign %it' 'o ding ta# types to company codes: Pat': 3p to e-tended :it' 'olding ta- t'e pat' is same Company code Assign :it' 'olding ta- types to company codes #elect ne: entries button Give t'e company code/ A!; Lit' 'olding ta- type/ K1 Decipient type/ select Co #elect :it' 'old ta- agent c'ec& boLit' 'old ta- obligated from (1.(4.2(( Cbligated to :it' 'olding ta- unit/ 31.(3.2((I #ave #ave in your re=uest #elect bac& arro: #elect/ K1 #elect/ copy as button C'ange :it' 'olding ta- type/ K2 ,nter and save #elect K1 $ K2 #elect copy as button Lit' 'olding ta- type/ K3 ,nter Lit' 'olding ta- type/ K4 ,nter and save #elect bac& arro: #elect K1+ K2+ K3 $K4 145

#elect copy as button C'ange :it' 'olding ta- type to KA ,nter Cnce again c'ange :it' 'olding ta- type to/ K0 ,nter C'ange :it' 'olding ta- type/ KC ,nter C'ange :it' 'olding ta- type/ K% ,nter and save Activate e#tended %it' 'o ding ta#: Pat': #ame pat' #elect position button Give t'e company code/ A!; ,nter #elect e-tended :it' 'olding ta- c'ec& bo- for company code/ A!; #elect save button 5or6 5ctrl 2 s6 Ignore t'e message/ Press enter #ave in your re=uest Creation of 7/+ Account -*S ; Contractors and conversion c'anges Account: 5"#((6 Give t'e G1; Account ?o/ 1((5(5 Company code/ A!; #elect :it' template button Give t'e G1; Account/ 1((5(( 5Cutstanding e-penses6 Company code/ A!;

14

,nter C'ange s'ort te-t $ G1; Account long te-t/ *%# $ Contractors ot'er fields are same #ave 5or6 5ctrl 2 s6 Give t'e G1; Account/ 4((2(( Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 4((1(( 5#alaries A1C6 Company code/ A!; ,nter C'ange t'e accounting groups to manufacturing C'ange s'ort te-t $ G1; A1C long te-t to conversion c'arges Ct'er fields are same #ave 5or6 5ctrl 2 s6 Assignment accounts for automatic postings: 3p to e-tended :it' 'olding ta- t'e pat' is same Postings Accounts for :it' 'olding ta- %efine accounts for :it' 'olding ta- to be paid over Give t'e c'art of accounts/ A!; ,nter #elect :it' 'old ta- code c'ec& boLit' 'old ta- type c'ec& bo#ave 7ive t'e %it' 'o ding ta# type %it' 'o ding ta# code K1 K1 K2 K2 K3 K3 K4 K4 KA KA K0 K0 KC KC K% K% #elect save button 5or6 5ctrl 2s6 14I

Account 1((5(5 1((5(5 1((5(5 1((5(5 1((5(5 1((5(5 1((5(5 1((5(5

5aintain company code settings for e#cise: Pat': #PDC ;ogistics general *a- on goods movements India 0asic settings !aintain company code settings #elect ne: entries button Give t'e company code/ A!; #ave #ave in your re=uest 5aintain surc'arge ca cu ation met'ods: Pat': 3p to e-tended :it' 'olding ta- t'e pat' is same Calculation India surc'arges !aintain surc'arge calculation met'ods #elect position button Company code/ A!; ,nter #elect surc'arges c'ec& bo- for A!; #ave #ave in your re=uest 5aintain surc'arge -a# codes: .separate ta# codes/ / same pat': #elect ne: entries button Give t'e country/ I? Lit' 'olding ta- type/ K2 Country I? I? >it' 'o ding ta# type K2 K0 >it' 'o ding ta# code K2 K0

#ave $ save in your re=uest 5aintain surc'arge rates: .Surc'arges combined %it' basic %it' 'o ding ta# codes/ #ame pat' #elect ne: entries button 14>

Company %it' 'o ding ta# type %it' 'o ding ta# code A!; K1 K1 A!; KA KA #ave $ save in your re=uest

recipient CC CC

Surc'arge 1( 1(

Remittance C'a an: -o get -*S Payab e ine items co separate y and ot'ers separate y: Conversion c'anges A1C *o party A1C *o *%# A1C %r 1@ 1((( @ Company 2 7 2((( @ Ct'ers 3 7 3((( @ Company 4 7 4((( @ Company 5 7 5((( @ Ct'ers %r

-*S on contractors: Cr

*%# on Company/ is >((( "or companies 51J4C6 *%# on contractors *o 0an& %r

Specify document type for remittance c'a an 3p to e-tended :it' 'olding ta- t'e pat' is same Postings India Demittance c'allan %ocument types #pecify document type 5Accounts payable6 #elect ne: entries button Give t'e company code/ A!; Demittance c'allan document type/ #A #ave #ave in your re=uest 5aintain number groups: #ame pat'

14J

#elect ne: entries button Give t'e company code/ A!; 0usiness place/ A!;" Cfficial :it' 'olding ta- &ey/ 1J4C ?umber group/ ((4 #ave Assign no ranges to number groups: #ame pat' #elect ne: entries button ?umber group/ ((4 Internal ?o. range/ (4 #ave 5aintain 4o, ranges: #ame pat' #elect maintain Groups button #elect group :it' out ta- 'aving ((4 "rom t'e menu select interval maintain Give t'e company code/ A!; ,nter #elect interval button )ear/ 2(( / "rom number/1/ to number/ 1((((( ,nter and save 5aintain number groups to -*S Certificates: 3p to e-tended :it' 'olding ta- pat' is same Postings India :it' 'olding ta- certificates for vendors $ customers maintain number groups and #AP #cript forms #elect ne: entries button Give t'e company code/ A!; 0usiness place/ A!;" Cfficial :it' 'olding ta- &ey/ 1J4C Give t'e form/ 4U 1I,L* U C,D* ?o. group/ ((3 #ave

15(

#ave in your re=uest Assign number ranges to number groups: #ame pat' #elect ne: entries button Give t'e number group/ ((3 Internal ?o. range/ (3 #ave $ save in your re=uest 5aintain number ranger: Same pat' #elect maintain groupsA button #elect group :it'out ta- 'aving ((3 c'ec& bo"rom t'e menu select interval maintain Give t'e company code/ A!; ,nter #elect interval button )ear/ 2(( / "rom ?o/ 1((((1 to ?o/ 2((((( ,nter and save Assign ta# codes in vendor master: Pat': Accounting "inancial accounting accounts payable master records maintain centrally c'ange .KI12/ .endor ?o/ >I((((1 Company code/ A!; #elect :it' 'olding ta- c'ec& bo,nter Lit' 'olding ta- type/ K1 Lit' 'olding ta- code/ K1 #elect liable c'ec& boDecipient type/ Co Lit' 'olding ta- type/ K2 Lit' 'olding ta- code/ K2 151

#elect liable c'ec& boDecipient type/ Co Lit' 'olding ta- type/ K3 Lit' 'olding ta- code/ K3 #elect liable c'ec& boDecipient type/ Co Lit' 'olding ta- type/ K4 Lit' 'olding ta- code/ K4 #elect liable c'ec& boDecipient type/ Co >it' 'o d ta# type KA K0 KC K% >it' 'o ding ta# code KA K0 KC K% +iab e @ @ @ @ Receipts type Co Co Co Co

Press ne-t page button ignore :arning message Press enter #elect CI? details button Ignore t'e :arning messages+ press enter #elect :it' 'olding ta- tab PA?/ APJJ>I 543C #elect bac& arro: and save )ser eve : Conversion c'arges posting .F-9(/ %ocument date/ 11.(J.2(( *ype/ KD

152

Company code/ A!; Posting &ey/ 31 Account ?o/ >I((((1 ,nter Give t'e amount/ 1((((( 0usiness place/ A!;" 0usiness area/ A!< *e-t/ conversion c'arges posting Posting &ey/ 4( Account ?o/ 4((2(( 5Conversion c'arges A1C6 ,nter 1 If t'e values is less *'an 2(((( in t'e L'ole year Demove/ K1+K2+K3+K4+KA+ KA+K0+KC+K% 2 If t'e bill consists of !aterial I((((1@ Conversion c'arges 3((((1@ "or K1+K2+K3+K4 7 Lit' 'olding ta- base enter 3(((( 3 If t'e bill is only for conversion c'arges

Demove KA+K0+KC+K%

3rd Demove t'e codes KA+ K0+ KC $ K% ,nter Give t'e amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate %ouble clic& on 3rd line item *e-t/ enter F2A #elect ne-t item button *e-t once again F2A

153

#elect ne-t item *e-t/ F2A #elect ne-t item button *e-t/ F2A #ave "rom t'e menu select/ %ocument display %ouble clic& on 3rd line item/ *%# on contractors It s'o: t'e value date/ (I.1(.2(( Creation of remittance C'a an: Pat': Accounting "inancial accounting Accounts payable :it' 'olding ta India e-tended :it' 'olding ta- remittance of :it' 'olding ta- create remittance c'allan Company code/ A!; "iscal year/ 2(( 0usiness place/ A!;" Posting date/ (1.(J.2(( to 3(.(J.2(( #ec 1J4C Decipient types/ Co %ocument date/ (I.1(.2(( Posting date/ (I.1(.2(( 0an& account/ 2((1(5 5#0I Current account6 0usiness area/ A!< ,-ecute Give t'e te-t/ *%# Payment for #eptember #elect process open items button ,nter %ouble clic& on all t'e items

154

#elect document overvie: button %ouble clic& on #0I Current A1C 11@ Amount/ FBA #ave #elect clearing document button "nter ban0 c'a an: form 1 A Same pat': Give t'e company code/ A!; "iscal year/ 2(( C'allan clearing number/ select 2I Internal c'allan ?o $ c'allan date :ill come automatically 0an& c'allan ?o/ 5 I> 5any no6 0an& c'allan date/ (I.1(.2(( 0an& &ey/ #0I ,-ecute Print -*S Certificates: 3p to e-tended :it' 'olding ta-/ t'e pat' is same 53ser level6 Lit' 'olding ta- certified Print Give t'e company code/ A!; "iscal year/ 2(( 0usiness place/ A!;" #ection/ 1J4C Posting date/ (1.(4.2(( to 31.(3.2((I 0an& c'allan date/ (1.(5.2(( to 3(.(4.2((I

155

Certificate date/ 3(.(4.2((I #ignatory/ G)W %esignation/ !anager @ Accounts Place of printing/ <yderabad ,-ecute Cutput device/ ;P(1 #elect print button *o vie: t'e print out from t'e menu select system services output control ,-ecute #elect spool no. c'ec& bo#elect display contents button Printing of annua return: 3p to e-tended :it' 'olding ta- t'e pat' is same 53ser level6 Deporting annual returns Give t'e income ta- section/ 1J4C Company code/ A!; "iscal period/ (1.(4.2(( to 31.(3.2((I ,-tended :it' 'olding ta- section 1J4C 0usiness place/ A!;" *a- deduction account number/ APJ>IJ>I C #ignatory/ G)W %esignation of signatory/ !anager@Accounts %ate of signing/ 3(.(4.2((I Place/ <yderabad ,-ecute Ignore t'e error message 15

Give t'e ta- deduction account ?o once again ,-ecute

Advance payment posting

Advance payment: .F-9D/ %ocument date/ 11.(J.2(( *ype/ KW Company code/ A!; Give t'e vendor A1C/ >I((((1 #pecial G1; Indicator/ A 0an& A1C/ 2((1(5 0usiness area/ A!< Amount/ 2((((( *e-t/ Advance payment posting ,nter Amount/ FBA 0usiness place/ A!;" 0usiness area/ A!</ %ue on date/ 11.(J.2(( *e-t/ F2A %ocument simulate ,nter %ouble clic& on blue font line items #ave Invoice posting/ "@43 Give t'e document date/ 11.(J.2(( *ype/ KD Company code/ A!; Posting &ey/ 31 15I

Account/ >I((((1 Amount/ 5(((((1 0usiness place/ A!;" 0usiness area/ A!</ 0illing date/ 11.(J.2(( *e-t/ conversion c'arges posting Posting &ey/ 4( Account no/ 4((2(( 5conversion c'arges6 ,nter Demove KA+ K0+ KC$ K% ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocumentsimulate %ouble clic& on blue font line items *e-t/ enter F2A #ave -ransfer of advance from specia 7/+ to norma by c earing specia 7/+ items: .F-:9/: %ocument date/ 11.(J.2(( *ype/ KA Company code/ A!; .endor A1C/ >I((((1 Inv/ 1((((I 5comes default6 *e-t/ advance payment clearing #elect process do:n payments button Give t'e transfer posting/ 2((((( %ocument #imulate and save "rom t'e menu select document display

Asset accounting
*'is is also a subsidiary ledger C'art of depreciation. All t'e setting are done 'ere

15>

Copy Germany c'art of duplication 5Client >((6 5or6 Copy Germany 5or6 India 5:'en client (((6 *epreciation areas: 0oo& depreciation *a- depreciation Costing depreciation Group depreciation *epreciation met'ods: #traig't line depreciation 5#;!6 Lritten do:n value depreciation 5L%.6 *epreciation 0ey: Date 2 !et'od "#: 5O #;! 5CD6 5O L%. Posting: I( 7 Asset debit I5 7 Asset credit -ransaction type: 1(( e-ternal ac=uisitions 11( In 'ouse production 21( Detirement :it' revenue

*ata f o% in asset accounting:

15J

5ain asset %i 'ave sub 4o: 1 .Bero/ 1 @ 5!ain asset6 171 172 3, A t'e times Account asset ru es: 1. #ub asset master is to created :it' reference to main asset master 2. !ain asset master is to be created :it' reference to asset class 3. In asset class it is specified account determination 4. "or account determination :e assign G1; Accounts based on nature of transaction. "#amp e: Purc'ase of master:

1 (

!otor A1C 5#ubsidiary ledger6 %r *o 0an& A1c CustomiBation: Copy reference c'art of *epreciation/*epreciation Areas: Pat': #PDC "inancial accounting asset accounting organi8ational structures copy reference c'art of depreciation1depreciation areas %ouble clic& on copy reference c'art of depreciation .-ransaction code: FC1D/ "rom t'e menu select organi8ational ob9ect copy Crgani8ational ob9ect "rom c'art of depreciation/ select C%, 5!a-imum valuation/ Germany *o c'art of depreciation/ A!; ,nter ,nter once again #elect create re=uest button Give t'e s'ort depreciation asset customi8ation for A!; #ave Press enter to save in your re=uest It gives t'e message t'at/ c'art of depreciation to A!; ,nter #elect bac& arro: %ouble clic& on specify description of c'art of depreciation #elect position button Give your c'art of depreciation/ A!; ,nter C'ange t'e description to c'art of depreciation for A!; 1 1

#ave Press enter to save in your re=uest #elect bac& arro: %ouble clic& on copy1delete depreciation areas Give your c'art of depreciation/ A!; ,nter #elect depreciation areas/ (3+ 1(+ 15+ 2(+ 31+ 32+ 41+ and 51. "rom t'e menu select edit delete #elect save button 5or6 5ctrl 2 s6 Ignore all t'e :arning messages and go on Press enter till you get t'e message data :as saved

Assign c'art of depreciation to company code: .-ransaction code: OAOB/ #ame pat'/ #elect position button Give t'e company code/ A!; Press enter "or company code/ A!; 7Assign c'art of depreciation A!; And save Press enter to save in your re=uest Specify account determination: Pat': #PDC "inancial accounting asset accounting organi8ational structures Asset classes specify account determination. #elect ne: entries button 1 2

Account determination/ Account determination A!; 1(((( A!; 11((( A!; 2(((( A!; 3(((( A!; 31((( A!; 4(((( %escription ;and 0uildings Plant $ !ac'inery "urniture $ fi-tures .e'icles Capital :or& in progress

#elect save button 5or6 5ctrl 2 s6 #ave in your re=uest Create screen ay out ru es: Pat': #ame pat' #elect screen lay out 1(((+ 11((+ 2(((+ 3(((+ 31((+ 4((( #elect copy as button

C'ange t'e name to #creen layout A!;1 A!;2 A!;3 A!;4 A!;5 A!; ,nter and save #ave in your re=uest *efine number range interva : #ame pat' .-ransaction code: AS1D/ Give t'e company code/ A!; #elect c'ange intervals button #elect interval button 1 3 %escription ;and 0uildings Plant $ mac'inery "urniture $ fi-tures .e'icles Capital :or& in progress 5LIP6

Give t'e ?o. range/ (1 "rom ?o/ to to ?o/ 1 to 1((((( ,nter #elect interval button ?o. range/ (2 Interva : "rom no "rom ?o/ #elect interval button (3 #elect interval button (4 #elect interval button (5 #elect interval button ( And save 1((((1 2((((1 3((((1 4((((1 5((((1

*o number *o 2((((( *o 3((((( ,nter *o 4((((( ,nter *o 5((((( ,nter *o ((((( ,nter

*efine asset c asses: #ame pat' .-ransaction code: OAOA/ #elect ne: entries button Asset class/ A!; 1((( 5"ree 'old land6 #'ort te-t/ free 'old land Account determinative select 1(((( lands #creen layout rules/ #elect A!;1 ?o. Dange/ (1 #elect include asset under inventory data c'ec& boPurpose of inc ude asset under inventory data/ "or verification of assets t'is is usual #elect ?o. A.C 5Asset under construction6 or summary management of A.C 3nder status of A.C #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest #elect ne-t entry button

1 4

Asset class/ A!; 11(( 5"actory building6 #'ort te-t/ factory buildings Account determination/ A!; 11((( 50uildings6 #creen lay out rule/ A!;2 ?o. range/ (2 #elect include asset under inventory data c'ec& bo#elect ?o A.C 5CD6 #ummary management of A.C #ave #elect ne-t entry button Asset class/ A!; 2((( 5%epartment A6 #'ort te-t/ department A Account determination/ A!; 2(((( 5Plant $ mac'inery6 #creen lay out rule/ A!;3 5Plant $ mac'inery6 ?o. range/ (3 #elect/ Include asset under inventory data c'ec& bo#elect no A.C 5Cr6 #ummary management of A.C radio button #ave #elect ne-t entry button Asset class/ A!; 3((( 5"urniture $ "i-tures6 #'ort te-t/ "urniture $ "i-tures Account determination/ A!; 3(((( 5"urniture $ "i-tures6 #creen layout rule/ A!;4 ?o. range/ (4 #elect/ Include asset under inventory data c'ec& bo#elect no A.C 5Cr6 #ummary management of A.C radio button

1 5

#ave #elect ne-t entry button Asset class/ A!; 31(( 5ve'icles @ ot'ers6 #'ort te-t/ ve'icles @ ot'ers Account determination/ A!; 31((( #creen layout rule/ A!;5 5.e'icles6 ?o. range/ (5 #elect/ Include asset under inventory data c'ec& bo#elect no A.C 5Cr6 #ummary management of A.C radio button #ave #elect ne-t entry button Asset class/ A!; 4((( 5capital :or& in progress @ general6 Account determination/ A!; 4(((( #creen layout rule/ A!; ?o. range/ ( %e #elect/ Include asset under inventory #elect line item settlement radio button #ave *etermine depreciation areas in t'e asset c ass: Pat': #PDC "inancial accounting asset accounting valuation determine depreciation areas in t'e asset class 5-ransaction code: OA!L/ Give t'e c'art of depreciation/ A!; ,nter #elect position button Give t'e asset class/ A!; 1((( ,nter 1

#elect asset class/ A!; 1((( %ouble clic& on depreciation areas folder %eselect deactivation c'ec& bo- for (1 50oo& depreciation6 ;ay out/ select 2((( 5%epreciation on asset sub no level6 "or (2 7 2((( "or 3( also 7 2((( #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest "#p anation: For 13 +and: $ capital :or& in programs Capitali8ation date 7 re=uired %epreciation rate 7 (O +ay out 2111 *epreciation on Asset sub no, eve !ac'ine ?o #ub ?o 2((4 if asset installed @ !ac'ine ?o. @ 1 ( 2((5 Addition @ !otor @ 1 1 2(( Additions @ !otor @ 1 2 *epreciation is ca cu ation on sub no, on y, #elect bac& arro: *'e same procedure to be follo:ed for asset class A!; 11(( A!; 2((( A!; 3((( A!; 31(( A!; 4((( @

1 I

Creation of 3: 7/+ Accounts: Fi#ed Assets 7roup: 1. 2. 3. 4. 5. . ;and 0uilding Plant $ !ac'inery "urniture $ "i-tures .e'icles Capital :or& in progress

.Account 41, RangeA 211111 @ 2111<<A Sort 0ey @ 13D .Asset no/A fie d status group: 718=A Reconci iation type: for A/C type: Asset *epreciation: I. Accumulated depreciation 7 0uilding >. Accumulated depreciation 7 Plant $ !ac'inery J. Accumulated depreciation 7 "urniture $ "i-tures 1(. Accumulated depreciation 7 .e'icles .)nder accumu ated depreciation group range: 311211 to 3112<<A sort 0ey @ 13D .Asset 4o fie d status group @ 7O8= reconci iation A/C for account type: Asset/ Sa es: 11. Asset #ale @ "ield #tatus Group 7 G(52 12. Profit on Asset #ale 7 "ield #tatus Group 7 G((1 )nder ot'er Income: 4o, Range (11311 to (113<<: Sort Iey -13D 3(,;oss on sale 14. ;oss due to scrapping )nder Administration: Range: 911(11 to 911(<<: Sort Iey: 13D Fie d Status group @ 7113 15. %epreciation -)nder *epreciation @ Range 911:11 to 911:<< Sort 0ey:13D& fie d status group @ 7113,

1 >

Creation of 7/+ 5asters: .FS11/ 7ive t'e 7/+ account no: 211111 Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((11( 5#undry debtors6 7 used because it is a reconciliation Account Company code/ A!; ,nter C'anged t'e accounts group/ "i-ed assets #'ort te-t/ ;and #elect control data tab Deconciliation A1C type for A1C type/ #elect Assts #ort &ey/ select (1> 5Asset ?o6 #elect create1ban&1interest tab "ield status group/ G( I #ave 7ive t'e 7/+ Account 4o: 21111: Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((((( Company code/ A!; ,nter #elect type1description tab C'ange s'ort te-t $ long te-t 50uildings6 #ave 7ive t'e 7/+ Account 4o: 211131 Company code/ A!; #elect :it' template button

1 J

Give t'e G1; Account ?o/ 2((((( ,nter #'ort te-t and G1; Account long te-t/ Plant $ !ac'inery #ave 7ive t'e 7/+ Account 4o: 21113: Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((((( ,nter #'ort te-t and G1; Account long te-t/ "urniture $ "i-tures #ave 7ive t'e 7/+ Account 4o: 211121 Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((((( ,nter C'ange #'ort te-t and G1; Account long te-t/ .e'icles #ave 7ive t'e 7/+ Account 4o: 21112: Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((((( ,nter C'ange #'ort te-t and G1; Account long te-t/ Capital :or& in progress #ave 7ive t'e 7/+ Account 4o: 311211 Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 2((((( ,nter

1I(

C'ange t'e account group/ Accumulated depreciation C'ange s'ort te-t $ ;ong te-t/ Accumulated depreciation 7 buildings #ave 7ive t'e 7/+ Account 4o: 31121: Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 1((2(( ,nter C'ange s'ort te-t $ ;ong te-t/ Accumulated depreciation 7 Plant $ !ac'inery #ave 7ive t'e 7/+ Account 4o: 311231 #elect :it' template button Give t'e G1; Account ?(/ 1((2(( ,nter C'ange s'ort te-t $ G1; Account ;ong te-t to/ Accumulated depreciation 7 "urniture $ "i-tures #ave

7ive t'e 7/+ Account 4o: 31123: Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 1((2(( ,nter C'ange s'ort te-t $ G1; Account ;ong te-t to/ Accumulated depreciation 7 .e'icles

1I1

#ave 7ive t'e 7/+ Account 41: (11312 Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 3((1(( 5,-c'ange gains6 ,nter C'ange s'ort te-t $ G1; Account long te-t/ Asset sale #elect control data tab Give sort &ey/ (1> 5Asset number6 #elect create1ban&1interest tab "ield status group/ select G(52 #ave 7ive t'e 7/+ Account 41: (1131( Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 3((1(( ,nter #elect type1description tab C'ange s'ort te-t $ G1; Account long te-t to/ Profit on Asset sale #elect control data tab Give sort &ey/ (1> 5Asset number6 #ave 7ive t'e 7/+ Account 41: 911(12 Company code/ A!; #elect :it' template button

1I2

Give t'e G1; Account ?(/ 3((1(( ,nter #elect type1description tab C'ange s'ort te-t $ G1; Account long te-t to/ ;oss on Asset sale #elect control data tab Give sort &ey/ (1> #ave 7ive t'e 7/+ Account 41: 911(1( Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 4((3(2 ,nter C'ange s'ort te-t $ long te-t to/ ;oss due to scrapping #ave

7ive t'e 7/+ Account 41: 911:11 Company code/ A!; #elect :it' template button Give t'e G1; Account ?(/ 4((3(2 ,nter C'ange t'e account group/ %epreciation C'ange s'ort te-t $ G1; Account long te-t to/ %epreciation Ct'er fields are same #ave Assignment of accounts for automatic postings:

1I3

Pat': #PDC "inancial accounting asset accounting integration :it' t'e general ledger assigns G1; Accounts .-ransaction code: A1<1/ Give your c'art of depreciation/ A!; ,nter #elect c'art of accounts/ A!; %ouble clic& on account determination folder #elect account determination/ A!; 1(((( 5;and6 %ouble clic& on balance s'eet accounts folder Ac=uisition column Ac=uisition and production cost/ 2(((((5A1C ?o6 ;oss made on asset retirement :it' out revenue/ 4((3(3 5A1C ?o6 Clearing account revenue from asset sale/ 3((1(2 5Asset sale A1C6 Gain from asset sale 7 3((1(3 5Profit on sale A1C6 ;oss from Asset sale 7 4((3(2 5;oss on sale of asset6 #elect and save It gives t'e :arning message+ ignore t'e message Press enter #ave in your re=uest %ouble clic& on A1C determination folder #elect/ A!; 11(((50uildings6 %ouble clic& on balance s'eets A1Cs folder Ac=uisition column/ Ac=uision and production cost/ 2((((5 ;oss made on asset retirement :it' out revenue/ 4((3(( Clearing account revenue from asset sale/ 3((1(2 Gain from asset sale/ 3((1(3 ;oss from asset sale/ 4((3(2

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#ave+ ignore t'e message ,nter %ouble clic& on depreciation folder Acc. %ep. Account for ordinary depreciation/ 1((2(( ,-pense account for ordinary depreciation/ 4((5(( #elect save button 5or6 5ctrl 2 s6 #ave in your re=uest %ouble clic& on Account determination folder/ #elect/ A!; 2(((( 5Plant $ !ac'inery6 %ouble clic& on balance s'eet A1Cs folder Ac=uisition column/ ac=uisition and production cost/ 2(((1( ;oss made on asset retirement :it' out revenue/ 4((3(3 Clearing account revenue from asset sale/ 3((1(2 Gain from asset sale/ 3((1(3 ;oss on asset sale/ 4((3(2 #ave+ ignore t'e message+ and enter+ save in your re=uest %ouble clic& on depreciation folder Acc. %ep. Account for ordinary depreciation/ 1((2(5 ,-pense account for ordinary depreciation/ 4((5(( #ave+ save in your re=uest %ouble clic& on account determination folder #elect A!;/ 3((((5"urniture $ "i-tures6 %ouble clic& on balance s'eet folder Ac=uisition/ ac=uisition any production cost/ 2(((15 ;oss made on asset retirement :it' out revenue/ 4((3(3 Clearing account revenue from asset sale/ 3((1(2

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Gain from asset sale/ 3((1(3 ;oss from asset sale/ 4((3(2 #elect save button 5ctrl 2 s6 N ignore t'e message Press enter %ouble clic& on depreciation folder Accumulated depreciation A1C for ordinary dep/ 1((21( ,-penses account for ordinary depreciation/ 4((5(( #ave 5or6 5ctrl 2 s6 Ignore t'e message+ press enter %ouble clic& on account determination folder #elect A!; 31(((5.e'icles6 %ouble clic& on balance s'eet A1C folder Ac=uisition/ Ac=uisition production cost/ 2(((2( ;oss made on asset retirement :it' out revenue/ 4((3(3 Clearing account revenue from asset sale/ 3((1(2 Gain from asset sale/ 3((1(3 ;oss from asset sale/ 4((3(2 #elect save button 5or6 5ctrl 2 s6+ ignore t'e message+ and press enter %ouble clic& on depreciation folders Accumulate depreciative A1C for ordinary depreciation/ 1((215 ,-penses account for ordinary depreciation/ 4((5(( #ave 5or6 5ctrl 2 s6 Ignore t'e message+ press enter %ouble clic& on account determination folder #elect A!; 4(((( 5Capital :or& in progress6 %ouble clic& on balance s'eet folder

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Ac=uisition/ ac=uisition production cost/ 2(((25 ;oss made on asset retirement :it' out revenue/ 4((3(3 Clearing account revenue from asset sale/ 3((1(2 Gain from asset sale/ 3((1(3 ;oss from asset sale/ 4((3(2 #elect save button 5or6 5ctrl 2 s6+ ignore t'e message Press enter Specify document type for posting of depreciation: Pat': #PDC "inancial accounting asset accounting Integration :it' t'e general ledger post depreciation to t'e general ledger specify document type for posting of depreciation. %ouble clic& define document types #elect position button Give t'e document type/ A" 5%epreciation posting6 ,nter #elect A" depreciation postings #elect details button ?ote do:n t'e ?o. range/ (4 #elect ?o. range information button Give t'e company code/ A!; #elect c'ange intervals button #elect interval button ?o. range/ (4 )ear/ 2(( "rom no/ I((((1 to >((((( #elect e-ternal c'ec& bo,nter and save 1II

Advantage of se ection of e#terna c'ec0 bo#: In every mont' it automatically calculates t'e depreciation. "#amp e: 16 %epreciation A1C %r *o Accumulated %epreciation @ building 26 %epreciation A1C %r *o Accumulated depreciation @ plant $ mac'inery 36 %epreciation A1C %r *o Accumulated depreciation 7 "urniture $ "i-tures 46 %epreciation A1C %r *o Accumulated depreciation 7 .e'icles .It automatica y ca cu ated depreciation at a time and give t'e no ranges automatica y/ Specify interva s and posting ru es: #ame pat' .-ransaction code: OA!R/ #elect company code/ A!; %ouble clic& on posting rules folder #elect (1 50oo& depreciation6 #elect details button #elect mont'ly postings radio button #ave Specify rounding of net boo0 va ue and /or depreciation: #PDC "inancial accounting Asset accounting .aluation amount specifications 5Company code1depreciations area6 specify rounding of net boo& value and 1or depreciation .-ransaction code: OA!O/ #elect company code/ A!; %ouble clic& on rounding specification folder #elect (1 50oo& depreciation6 #elect details button #elect automatically calculated depreciation c'ec& bo#elect round to nearest :'ole radio button

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#ave #ave in your re=uest *efine screen ay out for asset master data: Pat': #PDC "inancial accounting asset accounting !aster data screen lay out define screen lay out for asset master data %ouble clic& on define screen lay out for asset master data #elect A!;1 5;and6 %ouble clic& on logical field groups #elect 2 5Posting information6 %ouble clic& on field group rules Capitali8ation date/ !a&e it re=uired entry field #elect main no. c'ec& bo#elect sub no. c'ec& bo#elect copy c'ec& bo#elect save button 5or6 5ctrl 2 s6 #elect bac& arro: #elect/ 3 5time dependent data6 %ouble clic& on fields group rules folder 0usiness area/ !a&e it re=uired entry field #elect main ?o. C'ec& bo#elect sub no. c'ec& bo#elect copy/ c'ec& bo#ave #elect bac& arro: 2 times *'e same procedure is to be follo:ed lay out A!;2+ ;ayout A!;3+ ;ayout A!;4+ A!;5+ $ A!; 1IJ

*efine screen ay out for asset depreciation areas: #ame pat'/ .-ransaction code: A123/ #elect screen layout 2((( 5dep. on asset sub no. lay out6 %ouble clic& on field rules folder %epreciation &eys/ ma&e it re=uired entry field #elect main ?o/ c'ec& bo#elect sub ?o/ c'ec& bo-/ select copy c'ec& bo#elect save button 5or6 5ctrl 2 s6 *epreciation 0eys: Date 2 !et'od a. b. c. d. e. %efine base met'ods %efine declining balance met'ods %efine multi level met'ods %efine period control met'ods !aintain depreciation &ey/ assigned .Assigned to asset master/

4ote: aAbAcAd assigned to main depreciation 0ey a, *efine base met'ods: Pat': #PDC "inancial Accounting Asset accounting %epreciation .aluation met'ods %epreciation &ey Calculation met'ods %efine base met'ods. 4ote do%n: 0ase met'od/ ((14 5ordinary/ e-plicit it percentage 5after end of life66 b, *efine dec ining ba ance met'ods: Same pat' Give your c'art of depreciation/ A!; ,nter ?ote do:n/ ((1 5(.((G1(.(((O1(.(((O

If t'e 112

1>(

%ecimal factor 2O !a-imum/ 2(O If t'e depreciation is 5O/ value of t'e asset is 1(((((1@ 1st 4 years/ 5 2 5 2 5 2 5 N 2(O %epreciation is N 1((((( B 511(( B J>11(( *efine mu ti eve met'ods: Same pat': .-ransaction code: AFA5S/ #elect ne: entries button !ulti level met'od/ A1 %escription/ 5O #;! 5#traig't line met'od6 .alidity start/ #elect from ordinary depreciation start date #ave #ave in your re=uest %ouble clic& on levels button #elect ne: entries button Ac=uisition year/ JJJJ )ears/ JJJ Periods/ 12 0ase value/ select (1 5Ac=uision value6 Percentage/ 5O #ave Ac=uision year/ JJJJ 5Any year ac=uision6 )ear/ JJJ 5!a-imum ?o. of years6 Period/ 12 512 mont's6 0ase value/ ac=uision value 2 purc'ase cost Percentage/ Date of depreciation Deduction/ "#: 0oo& value/ 1((((( Date of depreciation 7 5O Desidual values 7 5O of boo& value 0oo& value N 1((((( 5O Desidual value N 5(((

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@@@@@@@@@@@ J5((( @@@@@@@@@@@@ 5O depreciation on J5(((1@ only #elect bac& arro: 2 times #elect ne-t entry button Give t'e multi level met'od/ A2 %escription/ 5O L%. .alidity start/ select from ordinary depreciation start data #ave %ouble clic& on levels folder #elect ne: entries button Ac=uision year/ JJJJ )ears/ JJJ Periods/ 12 0ase value/ select 24 5net boo& value6 Percentage/ 5O #ave 5or6 5ctrl 2 s6

5#crap value6

5aintain period contro met'ods: #ame pat'/ .-ransaction code: AFA5P/ #elect ne: entries button Period control met'od/ (( %escription of t'e met'od/ (11( 1( 1(

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Ac=uision year/ select (1 5Prorate at period start date6 Added year/ select ( 5At t'e start of t'e year6 Detirement year/ select ( at t'e start of t'e year *ransfer/ select ( 5at t'e start of t'e year6 #ave 5or6 5ctrl 2 s6 #ave in your re=uest 5aintain depreciation 0ey: #ame pat'/ .-ransaction code: AFA5A/ #elect ne: entries button Give t'e depreciation &ey/ A!; 55O straig't line depreciation met'od6 #elect period controls according to fiscal year c'ec& bo#elect depreciation to t'e day c'ec& bo#elect save button 5or6 5ctrl 2 s6 Ignore t'e message+ press enter Press enter to save in your re=uest

*oub e c ic0 on assignment of ca cu ation met'ods fo der: #elect ne: entries button %epreciation type/ select ordinary depreciation P'ase/ select from t'e start of depreciation 0ase met'od/ select ((14 %ec. balance met'od/ select ((1 Period control met'od/ ((

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!ultilevel met'od/ A1 Class/ select straig't line depreciation #ave #elect bac& arro: 4 times #elect depreciation &ey/ A!;1 #elect activate button #elect save button 5or6 5ctrl 2 s6 #elect ne: entries button %ep. Key/ A!;2 55O :ritten do:n value met'od6 #elect period control according to year c'ec& bo#elect depreciation to t'e c'ec& bo#ave Ignore t'e message press enter %ouble clic& on assignment of calculation met'ods folder #elect ne: entries button %ep. type/ select order depreciation P'ase/ select from t'e start of depreciation 0ase met'od/ select ((14 %efine balance met'od/ select ((1 Period control met'od/ (( !ultilevel met'od/ select A2 Class/ declining balance depreciation #ave #elect bac& arro: 4 times #elect depreciation &ey/ A!;2 #elect activate button

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#elect page up #elect depreciation &ey/ (((/ select activate button And save )ser eve : Creation of main asset master: Pat': Accounting "inancial accounting fi-ed assets asset create asset 5A#(16 Give asset class/ A!; 2((( 5%epartment A6 Company code/ A!; ,nter Give t'e description/ !ac'ine ?o/ 1 Capitali8ation date/ capitali8ed on 15@(4@2(( #elect time dependent tab Give t'e business area/ A!< #elect depreciation area tab %ep. Key/ select A!;1 Give t'e useful life/ 15 years/ periods/ 4 mont's 5only for information6 Crdinary depreciation started 7 15.(4.2(( #ave 5or6 5ctrl 2 s6 Creation of sub asset master: Pat': Accounting financial accounting "i-ed assets Assets Create #ub number Asset 5A#116 Give t'e asset no/ 2((((1 Company code/ A!; ,nter C'ange t'e description to motor Capitali8ed on 251(J1( #elect item dependent tab #elect description areas tab Cnly for testing/ %epreciation &ey/ A!;2 Crdinary depreciation start date/ 25.(J.2(( #elect save button 5or6 5ctrl 2 s6 5ain asset purc'ase posting:

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Pat': Accounting "inancial accounting fi-ed assets posting ac=uisition e-ternal ac=uisition :it' vendor .F-<1/ Give t'e document date/ posting date/ 15.(4.( *ype/ KD Company code/ A!; Posting &ey/ 31 Account/ >I((((1 ,nter Ignore t'e :arning message+ press enter Give t'e amount/ 5((((( 0usiness area/ A!< *e-t/ main asset purc'ase posting Posting &ey/ I( 5debit asset6 Account/ 2((((1 7 ( *ransaction type/ select+ 1(( 5,-ternal asset ac=uision6 ,nter Demove *%# codes ,nter Amount/ FBA *e-t/ F2A %ocument #imulate and save Sub asset purc'ase posting .F-<1/ %ocument date/ 25.(J.2(( *ype/ KD Company code/ A!; Posting &ey/ 31 Give t'e account ?(/ >I((((1 ,nter Give t'e amount/ 1((((( 0usiness area/ A!< *e-t/ sub asset purc'ase posting Posting &ey/ I( Account ?o/ 2((((1 7 1 *ransaction type/ 1(( ,nter 1>

Demove *%# ta- codes ,nter Amount/ FBA *e-t/ F2A %ocument #imulate and save Report to vie% year %iseA sub asset %ise va ues: Pat': Accounting "inancial Accounting "i-ed assets Asset Asset e-plores 5AL(1?6 Give t'e asset ?o. 2((((1 7 sub ?o/ ( ,nter #elect display depreciation calculative button #elect bac& arro: #elect comparisons tab Give t'e fiscal year/ 2((I ,nter #elect display depreciation calculation button Report to vie% for a assets for a particu ar period Pat': Accounting financial Accounting fi-ed assets Information system reports on asset accounting asset balances balance lists asset balances by business area .S C +AR C D=133<8:/ Press all selections button Give t'e company code/ A!; Give t'e report date/ 3(.(I.2(( ,-ecute %ouble clic& on department A %ouble clic& on mac'ine ?o. 1 It goes to t'e asset e-plores #elect bac& arro: #elect bac& arro: 2 times Give t'e report date/ 3(.(4.2(( ,-ecute %ouble clic& on dept/ A 1>I

*epreciation run: Pat': Accounting "inancial accounting "i-ed Assets Periodic Processing depreciation run e-ecute 5A"A06 Give t'e company code/ A!; "iscal year/ 2(( Posting period/ 1 #elect planned posting radio button #elect test run c'ec& bo,-ecute Ignore t'e message+ select yes button #elect bac& arro: %eselect test run c'ec& bo"rom t'e menu select program e-ecute in bac& ground ,nter *o sc'edule in t'e nig'ts date1*ime button Give date $ time #elect save button *o run immediately #elect immediate button #elect save button It gives t'e message bac& ground 9ob :as sc'eduled for programs DAPC#* 2(( *o c'ec& :'et'er t'e 9ob is complete 5or6 not #ystem services 9obs 9ob over vie: #elect e-ecute button *o vie: t'e document use t'e transaction code/ "0(3

1>>

#elect document list button Give t'e company code/ A!; %ocument type/ A" ,-ecute %ouble clic& on document no.

)se t'e transaction code: AFAB Repeat: *o run depreciation once again for a mont' 7 depreciation :ill be posted for t'e asset :'ere depreciation is not poster in t'e first run Restart: :'en t'e server is do:n )np anned posting run: posting not as per plan 5!ont'ly posting6 Asset sa e: -o c'ec0 fie d status group: .71:2/ 3se t'e transaction code/ (0C4 #elect t'e field status variant/ A!; %ouble clic& field status group folder #elect field status group/ G(52 And double clic& %ouble clic& on asset accounting !a&e asset retirement field 7 re=uired entry field #ave #ave in your re=uest Asset sa e: Accounting "inancial accounting fi-ed assets posting retirement retirement :it' revenue :it' customer 5"@J26 %ocument date/ (1.(5.2(( Posting date/ (1.(5.2((

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*ype/ %r Company code/ A!; Posting &ey/ (1 Customer ?o/ 2((((1 ,nter Give amount/ 5(1(((1@ 0usiness area/ A!< *e-t/ Asset sale Posting &ey/ 5( Account ?o/ 3((1(2 5Asset sale6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument simulate #elect asset retirement c'ec& bo,nter Give asset ?o/ 2((((1 #ub ?o/ ( *ransaction type/ 21( comes by default 5retirement :it' revenue6 Asset value date/ (1.(5.2(( #elect complete retirement c'ec& bo#elect continue button

1J(

System passes t'e entry

Asset Sa e . 211113 -1/ Purc'ase Acc.%epreciation on 3(.(4.2(( ?et boo& value on 3(.(4.( Asset sale Profit on asset sale 5((((( 1(J @@@@@@@@@@@ 4J>J(4 5(1((( @@@@@@@@@@ 2(J @@@@@@@@@@@@

(1 Customer A1c I( Acc dep on p$mac'inery 4( Asset #ale 5( Asset sale I5 Plant $ !ac'inery 5( profit on asset sale #elect #ave 0utton

5(1((( 1(J 5(1((( 5(1((( 5((((( 2(J

Asset -ransfer: Asset 7 2((((1 7 ( Ac=uisition value Accumulated %epr @ @ 5((((( 1(J @@@@@@@@@@@@ 4J>J(4 @@@@@@@@@@@@

?et 0oo& value on 3(.(4.(

*ransfer to asset form <yd 0usiness area to 0angalore 0usiness area 2((((1 7 ( Asset transfer to 0angalore business area *ransfer Gross 0loc& $ accumulated depreciation

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a6 create a ne: asset master in 0angalore business area 5A#(16 ; b6 *ransfer values

.Or/ Create and transfer in one step

Pat': Accounting "inancial Accounting "i-ed Assets Posting *ransfer *ransfer :it' in company code .AB)54/ Give t'e company code/ A!; ,nter Give t'e asset ?o/ 2((((1 #ub ?o/ ( Give t'e document date/ (1.(1.2(( Posting date/ (1.(5.2(( -e#t: Asset transfer #elect ne: asset radio button %escription/ !ac'ine ?o/ 5( Asset class/ A!; 2((( #elect master data button Give t'e business area/ A!< 50angalore business area6 #elect additional data tab Give t'e capitali8ed on (1.(5.2(( #elect depreciation area tab Give t'e useful life/ 15 )ears/ period/ 3 !ont's Crdinary depreciation start date/ (1.(5.2(( #elect bac& arro: ,nter 1J2

#ave -o vie% t'e document .FB1(/ Give t'e document ?o/ 2> 52> is document no. t'at is out come of previous step6 Company code/ A!; "iscal year/ 2(( ,nter Asset scrapping: If !otor/ 2((((1 7 1 7 #crap ! 3(1(J12(( *o c'ec& sub asset value as on 3(1(J12(( 3se t'e transaction code5# U A;D U >I(1 1J 56 Press all selections button Give t'e company code/ A!; 0usiness area/ A!< Deport date/ 3(.(J.2(( ,-ecute %ouble clic& on department A Pat' for asset scrapping: Accounting "inancial accounting "i-ed assets Posting Detirement Asset retirement by scrapping 5A0A.?6 Give t'e asset ?o/ 2((((1 7 sub ?o/ 1 Give t'e document date/ (1.1(.2(( Posting date/ (1.1(.2(( Asset value date/ (1.1(.2(( *e-t/ Asset #crapping #ave 7o and see t'e document @.FB1(/ Give t'e document ?o/ 2J Company code/ A!; 1J3

"iscal year/ 2(( ,nter Capita %or0 in progress ine item sett ement: Capita %or0 in progress: !ac'inery ;oading $ 3nloading "reig't Commission

*ata ta0e over

Prepare K+S Fi e: G; !asters 7 "#(( .endor !asters 7 GK(1 Customer masters 7 G%(1 Asset masters 7 A#(1 !aterial !asters 7 !!(1 .K+S fi e is converted on to te#t fi e, It up oads to SAP in to V P ;#!L 0%C 5;egacy system migration :or& 0ranc'6 50atc' data Communication6 5%one by "unctional Consultant6 5%one by A0A Pars6 Account Company 4o Code 311111 311111 A5+ A5+ A/C 7roup S'are Capita S'are Capita P;+ BS K K S'ort -e#t "?, S'are Capita Pref, S'are capita +ong te#t "?, S'are Capita Pref, S'are capita

*ifference bet%een norma A/C *ata ta0e over and SAP data ta0e over: a. In #AP 7 #ubsidiary ;edger concept All accounts are in G.; 7 ?ormal b. Inventory Accounting 7 #AP Purc'ase Accounting 7 ?ormal c. Consumption entries :ill be posted in #AP Ba ancing figure consumption 7 ?ormal Accounting i.e. Cpening stoc& GGG Add/ Purc'ase GGG 1J4

GGG @@@@@@@@ Closed stoc& GGG @@@@@@@@ d. #AP Accounting 7 Closing stoc& :ill be s'o:n material+ =uality+ rate and value. Le can not get material :ise+ Muality+ rate and value for closing stoc& 7 ?ormal value e. "or Assets 7 :e get assets register s'o:ing =uality+ capitali8ation date+ location 7 Asset register in #AP Cut side system 7 ?ormal f. ,ac' sub asset :ise 7 :e get gross bloc& and accumulated depreciation in #AP. *otal plant $ mac'inery 7 Gross bloc& and accumulated %epreciation 7 ?ormal Accounting g. "or vendor and customers open item :ise 7 in #AP ?ot possible to see payable items separately in normal accounting

;oss/ Consumption

Steps to fo o%
a6 *o close t'e Accounts in normal accounting up to a period+ ta&e balances in #AP instead of ta&ing transactional data. b6 Create 5 %ummy Accounts i6 G1; Clearing Account ii6 .endor clearing Account iii6 Customers clearing Account iv6 Asset clearing Account v6 #toc& ta&ing Account .It can be under any Account group @ %e create under iabi ities/ c6 Cnce :e upload all balances t'e above 5 accounts s'ould be 8ero 7 If any values are t'ere in t'e account 7 t'e data ta&e over is :rong. d6 Le s'all not enter day to day data in production client before ta&ing t'e balances. S'are Capita Party K .Creditor/ Acc: depreciation 5ac'ine 4o: 3: .P ; 5/ Sa es Fi#ed Assets: P ant ; mac'inery 5ac 41:3:8 Party A/C .*ebtors/ Cas' Account Inventory .finis'ed goods/ Ra% materia Consumption 5((((( 1((((( 2((((( 4((((( 3((((( 2((((( 25(((( 1((((( 35((((

1J5

-O-A+

12(((((

12(((((

a6 G1; Clearing A1C %r *o ,=uity s'are capital *o .endor Clearing *o Asset clearing *o #ales

12((((( 5((((( 1((((( 2((((( 4((((( 3((((( 2((((( 25(((( 1((((( 35(((( 12(((((

b6 Asset clearing A1C %r Customer clearing A1C %r Cas' A1C %r #toc& ta&ing A1C %r Da: material consumption A1C %r *o G1; Clearing A1C G1; Clearing balance N ( c6 .endor clearing A1C *o party - 7 1 *o party - 7 2 *o party - 7 3 %r

1((((( 2(((( I(((( 3((((

5<ere t'e vendor A1C is not cleared i.e. %ebit $ Credits are not e=ual. <ence :e :ill c'ec& only vendor A1C rat'er t'an all A1C Accounts6 and you can pass t'e rectification entries. i.e. .endor clearing A1C *o party - 7 1 *o party - 7 2 *o party - 7 3 d6 Party A1C 7 A 7 0ill ?o/ 1 Party A1C 7 A 7 0ill ?o/ 2 *o Customer clearing A1C ?o: customer A1C becomes ( 58ero6 For Assets: e6 i6 *o ma&e fi-ed assets 7 Plant $ !ac'inery G1; Account and accumulated depreciation 7 Plant $ !ac'inery G1; Accounts as non reconciliation A1Cs and pass 4( Plant $ !ac'inery A1C %r 3((((( 5( Accumulated depreciation P$! 2((((( 5( Asset clearing 1((((( %r 1((((( 2(((( I(((( 1(((( >(((( 1>(((( 2(((((

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ii6 Go to GAS<2H and ta&e over eac' sub asset :ise gross bloc& and accumulated depreciation 7 It :ill not update G1;+ since :e removed assets reconciliation type in G1; !asters. iii6 *o ma&e fi-ed assets plant $ mac'inery G1; Account and accumulated depreciation plant $ mac'inery G1; A1C as reconciliation A1C in customi8ation.

Asset creation and ta&e over values 5A#J26 V 5A#(16 AS<3 .Creation of master/ V V 5A#J16 50o-6 V 5;#!L6

A#J2 7 C'ange assets and ta&e over values Creation of asset master .AS13/ Give t'e asset class A!; 2((( Company code/ A!; #elect master data button %escription/ !ac'ine ?o/ 15 Give t'e capitali8ed on/ 15.(5.2((4 #elect time 7 %ependent tab 0usiness area/ A!< #elect depreciation areas tab Give t'e depreciation &ey/ A!;1 3seful life/ 1( years 4 mont's Crdinary depreciation start date/ (1.(4.2(( #ave

Pat' for GAS<2H to ta&eover values

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#PDC "inancial accounting asset accounting asset data transfer manual on line transfer create1c'ange1display legacy asset .-ransaction code: AS<2/ %ouble clic& on c'ange legacy asset Asset ?o/ 2((((3 #ub ?o/ ( Company code/ A!; #elect ta&e over values button Ignore t'e :arning messages 7 ,nter Give cumulative depreciation value 7 3((((( Accumulated ordinary depreciation 7 2((((( ,nter #elect save button 5or6 5ctrl 2 s6 Pat' to ma&e fi-ed assets plant $ mac'inery G1; Account and Accumulated depreciation plant $ mac'inery A1C as reconciliation Account. Pat': #PDC "inancial Accounting Asset accounting Preparing for production start up Production start up Deset reconciliation account #elect company code/ A!; %ouble clic& on c'ange control of reconciliation Account folder "rom t'e menu select edit selections select all #elect set reconciliation account indicator for all account #ave $ save in your re=uest

For 5ateria s: a6 Preparing a statement s'o%ing 5ateria 4o, ?tyA rate ; tota ; amount 5ateria 4o Qua ity 1J> Rate Amount

1 2 3 -ota

5( 25( 5((

2(( 1(( 1(

1(((( 25((( 5((( @@@@@@@@@@@ 1((((( @@@@@@@@@@@

b6 Create !aterial !ater and enter in standard price field rate/ 5material person :or&6 c6 3se t'e transaction code/ !01C !ovement type/ 5 1 Plant/ <)% 5ateria 4o: 1 2 3 Qua ity 5( 25( 5((

System pass t'e entry automatica y Inventory finis'ed goods %r *o #toc& ta&ing ?o: stoc& ta&ing becomes F(A 58ero6 1((((( @ 0#G 1((((( @ G000#A

C osing Procedure
In t'e year ending :'at steps :e 'ave to do Le do in t'e last :ee& of !arc' *o carry for:ard vendor $ customer balances to ne-t year

1JJ

Pat': Accounting "inancial accounting Accounts Payable Periodic processing Closing carry for:ard 0alance carry for:ard .F-1=/ Give t'e company code/ A!; Carried for:ard to fiscal year/ 2((I #elect/ select customers c'ec& bo#elect/ select vendors c'ec& bo%eselect test run c'ec& bo#elect detail log c'ec& bo,-ecute Ignore t'e :arning message ,nter It s'o: eac' vendor $ customer balance carry for:ard to ne-t year It is one time e-ercise in eac' year Asset Account: )ou 'ave to open only 2 years accounts at a time *o c'ec& :'ic' year close for Asset Accounting Pat': Accounting "inancial accounting "i-ed assets Periodic processing )ear end closing 3ndo ,ntire company code .-, Code OAAQ/ #elect position button Give t'e company code/ A!; ,nter -o c ose year 2118 Pat': Accounting "inancial accounting "i-ed assets Periodic processing year end closing ,-ecute .-, Code AMAB/ Give t'e company code/ A!; "iscal year to be closed/ 2(( %eselect test run c'ec& bo-

2((

"rom t'e menu select e-ecute in bac&ground ,nter #elect immediate button #elect save button It gives message bac&ground 9ob :as sc'eduled for program DA4A0#(( *o c'ec& :'et'er t'e 9ob is complete or not "rom t'e menu select system #ervices 4obs 4ob overvie: ,-ecute *o vie: t'e result of t'e 9ob #elect 9ob DA4A0#(( #elect spool button #elect spool no. c'ec& bo#elect display contents button *o close any year for Assets+ :e 'ave to run depreciation "or all assets for all periods+ t'en only system close t'e balance

-o Open 211= Pat': Accounting "inancial Accounting "i-ed Assets Periodic processing "iscal year c'ange .-, Code: AMR>/ Give t'e company code/ A!; ?e: fiscal year/ 2((I %eselect test run c'ec& bo"rom t'e menu select program ,-ecute in bac& ground ,nter

2(1

#elect immediate button #elect save button It gives t'e message bac&ground 9ob :as sc'edule for program FDA4AL,((A *o c'ec& :'et'er t'e 9ob is completer or not "rom t'e menu select system services 9obs 9ob overvie: ,-ecute #elect t'e 9ob DA4AL,(( #elect spool button #elect spool no. c'ec& bo#elect display contents button -o carry for%ard 7/+ ba ances Pat': Accounting "inancial accounting General ledger periodic processing Closing carry for:ard balances carry for:ard .F-38/ ;edger/ select ( Company code/ A!; Carry for:ard to fiscal year/ 2((I %eselect test run c'ec& bo#elect output list of results c'ec& bo#elect balances in retain earnings Accounts c'ec& bo,-ecute #elect retained earning account button #elect bac& arro: #elect balance s'eet Accounts button Copy no, range interva s for ne#t year Pat': #PDC "inancial Accounting "inancial Accounting Global setting %ocument %ocument number ranges Copy to fiscal year

2(2

Ignore t'e message press enter .-ransaction code: OB$2/ Give t'e company code/ A!; *o fiscal year under source fiscal year details/ 2(( *o fiscal year under target fiscal year details/ 2((I ,-ecute Ignore t'e message select FyesA button Open posting periods #PDC "inancial accounting "inancial accounting global settings document posting periods open and close posting periods #elect position button Give t'e posting period variant/ A!; ,nter "or fiscal year variant/ A!; "rom period 1/ 1 )ear/ 2((I "rom period 2/ 12 )ear/ 2(( *o period/ 12 )ear/ 2(( #ave #ave in your re=uest $o% to open specia periods #ame pat'/ (052 "or fiscal year variant/ A!; "rom period 2 is 13 )ear/ 2(( 2(3

*o period is 13 )ear/ 2(( #ave Posting to specia periods.F-12/ Give t'e document date $ posting date/ 2 .(3.2((I *ype/ #A Company code/ A!; Posting &ey/ 4( Account ?o/ 4((1(( 5#alaries account6 ,nter Ignore t'e :arning message enter C'ange t'e period to/ 13 ,nter Ignore t'e :arning message+ enter Give t'e amount/ 5((((( 0usiness area/ A!< *e-t/ salary provision Posting &ey/ 5( Account ?o/ 1((5(( 5out standing e-penses6 ,nter Amount/ FBA 0usiness area/ A!< *e-t/ F2A %ocument #imulate $ save Go and see t'e G1; Account/ 5"#1(?6 2(4

Give t'e G1; Account ?o/ 4((1(( Company code/ A!; "iscal year/ 2(( ,-ecute

Reports
$o% to create a fo der Keep t'e cursor on favorites "rom t'e menu select favorites restart folder Give t'e folder name/ "I Deports ,nter $o% to assign reports to fo der Keep t'e cursor on "I Desults folder "rom t'e menu select favorites insert transaction Give t'e transaction #UA;DU>I(11J 5 5Asset balances results6 ,nter %ouble clic& on asset balances report $o% to attac' report on des0 top Go to t'e report #elect generate a s'ort cut on des& top button

2(5

#elect description/ select sap class ,nter #elect FC.KA button ;og off t'e system %ouble clic& on #AP Asset balances icon Give t'e pass/ enter

C'art of Accounts
Pat': Accounting "inancial Accounting General ledger Information system General ledger reports !aster data C'art of Accounts C'art of Accounts .-, Code SCA+RCD=132(28/ Give t'e C'art of Accounts/ A!; ,-ecute :/ -ria Ba ance: Pat': 3p to General ledger reports t'e pat' is same Accounts 0alances Korea 5Country6 *rial 0alance 5#out' Korea6 -, Code: SCA+RCD=132(31 Give t'e company code/ A!; ,-ecute Ignore t'e :arning message 7 Press enter #elect current layout button Keep t'e fields 7 G1; Account ?o G1; Account ;og te-t Closing 0alance ,nter *o do:n load to e-cel "rom t'e !enu select list ,-ports #pread s'eet

2(

,nter+ select table radio button ,nter+ enter once again 8/ +edger: Pat': Accounting "inancial Accounting General ;edger Periodic Processing Closing %ocument 0alance audit trial All Accounts General ;edger from t'e document file .-, Code SCA+RCD=31121:/ Give t'e company code/ A!; ,-ecute #elect t'e current layout button Keep t'e fields document numbers posting date Ct'er fields you can 'ide "rom t'e 'idden fields column select %ebit amount is local currency Credit amount is local currency #elect cumulative balance field #elect te-t fields #elect left arro: C'ange t'e column positions %ocument number s'ould be 1 Posting date s'ould be 2 *est s'ould be 3 %ebit amount in ;C s'ould be 4 Credit amount in ;C s'ould be 5 Cumulative balance #elect total c'ec& bo- for debit amount in ;C+ Credit amount in ;C #elect copy button

2(I

%ouble clic& on document number "rom t'e menu select settings ;ayout #ave 5*o save t'e layout6

=/ Eendor ist: Pat': Accounting "inancial Accounting Accounts Payable Information system Deports for Accounts payable accounting !aster data .endors list .-, Code SCA+RCD=1321D8/ Give your company code/ A!; #elect address and telecom master c'ec& bo,-ecute D/ Eendor %ise Purc'ases 3p to reports for Accounts payable Accounting t'e pat' is same .endor balances .endor business .-, Code SCA+RCD=1321<(/ Give t'e company code/ A!; ,-ecute </ Outstanding ist of Eendors: 3p to reports for Assets Payable Accounting. *'e pat' is same .endors items use of vendor open items for printing .-, Code SCA+RCD=1321D(/ Give t'e company code/ A!; ,-ecute 31/ Age %ise Ana ysis 3p to reports for Accounts Payable Accounting t'e pat' is same .endors Items .endor payment 'istory 5Lit' (1 sorted list6 .-, Code SCA+RCD=1321D:/ Give t'e company code/ A!; 2(>

#ummari8ation level enter F(A #elect days over due sorted list c'ec& bo,-ecute 33/ Advance Payment report 3p to reports for Accounts Payable Accounting t'e pat' is same .endor Items ;ist of do:n payment open on &ey date vendor .-, Code SCA+RCD=13231:/ Give t'e company code/ A!; ,-ecute 32/ *epreciation fore case: Pat': Accounting "inancial Accounting "i-ed Assets Information system Deports on Assets Accounting %epreciation fore cast %epreciation on capitali8ation assets 5%epreciation #imulation6 .-, Code SCA+RC D=132<(8/ Give your company code/ A!; Give t'e report date t'e last date up to :'ic' year :e :ant to see t'e report 531.(3.2((J6Q 2(( + 2((I+ 2((> 531.(3.2(( 6 ,-ecute 3(/ Fi#ed Assets sc'edu e as per companies Act Pat': Information systems Accounting "inancial Accounting "i-ed Assets Assets <istory s'eet .-, Code AR12/ Give t'e company code/ A!; Deport date/ 31.(3.2((I #elect group to only radio button %eselect use A;. grid c'ec& bo,-ecute #elect Assets button %ouble clic& on assets retirement 2(J

Ba ance s'eet ; profit and oss A/C creation .Financia Statement version creation/ .FSE/ Any ba ance s'eetA you 'ave ( eve s 1. #ummary 2. #c'edule 3. Accounts +iabi ities: #'are capital ,=uity s'are capital Pref. s'are capital G1; Account ?o/ 1((((( G1; Account ?o/ 1((((1 1((((2

It is button to create minimum 2 versions Client ((( sc'edule .I format 50AI?6 Client >(( create ne: format Pat' for financia statement version creation: #PDC "inancial Accounting general ledger accounting business transactions closing documenting define financial statement versions #elect ne: entries button "inancial statement version/ A!; ?ame/ 0alance s'eet $ profit $ loss account !aintain language/ select ,? #elect item &eys automatic c'ec& boGive year c'art of accounts/ A!; #ave #ave in your re=uest #elect financial statement items button Keep t'e cursor on A!; #elect create items button Give t'e name/ 0alance s'eet 21(

Profit $ loss A1C ?et profit1loss carried to balance s'eet ,nter %ouble clic& on no te-t e-ists against asset Give t'e item Assets ,nter Keep t'e cursor on assets Press select button Keep t'e cursor on balance s'eet+ select reassign button #elect subordinate radio button ,nter %ouble clic& on ?o te-t against liabilities Give t'e item liabilities ,nter Keep t'e cursor on liabilities Press select button Keep t'e cursor on balance s'eet #elect reassign button #elect subordinate radio button ,nter Keep t'e cursor on profit $ loss A1C #elect create items button Give t'e items/ Income ,-penditure ,nter Keep t'e cursor on liabilities #elect create items button Give t'e items/ #'are capital Deserves $ #urplus

211

#ecured ;oans 3nsecured ;oans ,nter Keep t'e Cursor on Assets #elect create items button Give t'e items/ ?et "i-ed Assets ?et Current Assets !iscellaneous ,-penditure ,nter Keep t'e cursor on Income #elect create items button Give t'e items/ #ales Ct'er income Increase1decrease in stoc&s ,nter Keep t'e cursor on e-penditure #elect create items button Give t'e items/ Da: material consumption Personnel cost !anufacturing ,-penses Administration %epreciation Interest ,nter $ save #ave in your re=uest %ouble clic& on ?o test e-ist against net result profit Give t'e items/ ?et profit transferred from P $ ; A1C ,nter Keep t'e cursor on net profit transferred from P $ ; A1C Press select button Keep t'e cursor on Deserves $ #urplus

212

#elect reassign button #elect subordinate radio button ,nter %ouble clic& on ?o te-t e-ist against net result loss Give t'e item/ ?et loss transferred from P $ ; A1C ,nter Keep t'e cursor on net loss transfer from P $ ; A1C Press select button Keep t'e cursor on miscellaneous e-penditure #elect reassign button #elect subordinate radio button ,nter Assignment of accounts Ieep t'e cursor on s'are capita #elect assign accounts button Give from Account/ 1((((( to 1(((JJ #elect debit $ credit c'ec& bo"rom Account/ 1((1(1 to 1((JJJ/ select debit $ credit c'ec& bo5,-cept 1((1((6 ,nter Ieep t'e cursor on 4et Fi#ed Assets: #elect assign accounts button Give from Account/ 2((((( to 2JJJJJ #elect debit $ credit c'ec& bo,nter

213

Ieep t'e cursor on Sa es: #elect assign accounts button Give from Account/ 3((((( to 3JJJJJ #elect debit $ credit c'ec& bo,nter Ieep t'e cursor on Ra% materia consumption #elect assign accounts button Give from Account/ 4((((( to 4JJJJJ #elect debit $ credit c'ec& bo,nter Ieep t'e cursor on 4et profit/+oss carried to ba ance s'eet: #elect assign accounts button Give t'e Account ?o/ 1((1(( #elect debit $ credit c'ec& bo,nter *o c'ec& all t'e accounts 'ave been assigned or not select c'ec& button #elect non assigned accounts c'ec& bo,nter ,nter $ #ave %ouble clic& on ;iabilities #tart of Group/ ;iabilities ,nd of Group/ *otal ;iabilities #elect display total c'ec& bo,nter %ouble clic& on #'are capital #tart of Group/ #ources of fund

214

,nd of Group/ #'are capital #elect display total c'ec& bo,nter %ouble clic& on Deserves $ #urplus ,nd of Group/ Deserves $ #urplus #elect display total c'ec& bo,nter %ouble clic& on Assets #tart of Group/ Assets ,nd of Group/ *otal Assets #elect display total c'ec& bo,nter %ouble clic& on ?et "i-ed Assets #tart of Group/ Application of funds ,nd of Group/ ?et fi-ed Assets #elect display total c'ec& bo,nter %ouble clic& on miscellaneous e-penditure ,nd of Group/ miscellaneous e-penditure #elect display total c'ec& bo,nter %ouble clic& on profit $ loss A1C #tart of group/ Profit $ ;oss A1C #elect display total c'ec& bo%ouble clic& on income #tart of group/ Income ,nd of group/ *otal income #elect display total c'ec& bo#ave

215

Open t'e Ba ance S'eet .FS"2/ @ >'at %e are created Give t'e financial #tatement version/ A!; ,-ecute %ouble clic& on sales ,nd of group/ #ales #elect display total c'ec& bo,nter %ouble clic& on e-penditure #tart of group/ ,-penditure ,nd of group/ *otal e-penditure #elect display *otal c'ec& bo,nter %ouble clic& on ra: material consumption ,nd of group/ Da: !aterial Consumption #elect display total c'ec& bo,nter %ouble clic& on net profit1loss carried balance s'eet ,nd of group/ ?et profit1loss carried to balance s'eet #elect display total c'ec& bo,nter %ouble clic& on no te-t e-ist against P$; result Give t'e item/ ?et Profit1;oss carried to 0alance #'eet ,nd of group/ ?et Profit1;oss carried to 0alance #'eet #elect display total c'ec& bo-

21

,nter $ #ave #ave in your re=uest Open one more session to vie% t'e Ba ance s'eet Accounting "inancial Accounting General ledger Information system General ;edger reports 0alance s'eet1profit and loss statement1Cas' flo: General Actual1Actual comparisons 0alance1Profit and loss statement 5#UA;DU>I(122>46 Give t'e company code/ A!; 0usiness area/ A!< "inancial statement version/ A!; Deporting year/ 2(( Deporting periods/ 1 to 1 Comparison year/ 2((5 Comparison periods/ 1 to 1 #elect classical list radio button #elect special evaluations tab 0alance s'eet type/ select 1 5standard financial statement6 #elect output control tab Company code/ summari8ation/ select 1 50alance s'eet per company code6 0usiness area summari8ation/ select 1 50alance s'eet per 0usiness area6 #ummary report/ enter 3 Comparison type/ select 1 Sca ing: select 512 a. b. c. d. e. f. g. "ull Dupee :it' paisa/ (12 Cnly rupees (1( Dupees. In ;a&'s 5no t'ousands in decimal6 7 51( Dupees in ;a&'s+ t'ousands in decimals 7 512 Dupees in !illions 7 ?o decimals 7 1( Dupees in Crores @ no decimals 7 I1( Dupees in Crores 7 ;a&'s in decimals 7 I12 21I

,-ecute.

+S5>
G.; !aster 7 "#(( .endor !asters 7 GK(1 Customer !asters 7 G%(1 Asset !asters 7 A#(1 !aterial !asters 7 !!(1 Open "#ce Fie ds Re?uired: G.; Account ?o Company code Account Group L'et'er P$; Account L'et'er 0alance #'eet Account #'ort te-t ;ong te-t Account currency Cnly balances in local currency ;ine item display #ort &ey "ield status group "or eac' field t'ere is a tec'nical name "or eac' field note do:n tec'nical name+ type $ lengt' 3st S'eet In SAP .FS11/

21>

Give t'e G1; Account ?o/ 1((((( Company code/ A!; Keep t'e cursor on G1; Account ?o+ press "1 #elect tec'nical information button %ouble clic& on field name

Copy t'e tec'nical name in ,-cel/ #AK?D G1; Account ?o Company code #elect bac& arro: in #AP Keep t'e cursor on Account group Press "1 #elect tec'nical information button %ouble clic& on field name Copy tec'nical name/ K*CK# in ,-cel *ype/ C ;engt'/ 4 *ec'nical name #AK?D 03KD# *ype C C ;engt' 1( 4

Copy/ GP;ACCI *ec'nical name of P$; A1C *ype/ C ;engt'/ 1 Copy/ G0I;K *ype/ C *ec'nical name of 0alance s'eet

;engt'/ 1

"or G1; Account s'ort te-t/ copy *G*2( @ !; *ype/ C ;engt'/ 2( Copy/ *G*5( 7 *G 7 ;ong te-t tec'nical name *ype/ C ;engt'/ 5(

#elect bac& arro: in #AP."#((

21J

Keep t'e cursor on Account Currency Press "1 #elect tec'nical information button %ouble clic& on field name Copy in ,-cel/ LA,D# *ype/ C ;engt'/ 5 Copy/ G#A;< only balances in local currency *ype/ C ;engt'/ 1 "or line item display/ copy GKD,# *ype/ C ;engt'/ 1

"or sort &ey/ copy/ W3ALA *ype/ C ;engt'/ 3

"or field status group/ "#*AG *ype/ C #ave ,-cel file Create ne: ,-cel "ile Keep only one s'eet In #AP go to C0%4 5Account Group6 Copy/ #CP; 5#'are Capital for 1st Account6 Copy/ CA#I 5Current Assets6 Copy/ #A;, 5#ales6 Copy/ D!C? 5Da: !aterial Consumption6 #elect #A;,+ D!C? 5Give -6 for P$; #CP;+ CA#I 5Give -6 for 0alance s'eet A1C ;engt'/ 4

22(

2nd S'eet: see t'ere is no ot'er s'eet 5only one s'eet6 #elect t'e s'eet 5in ,-cel6 #elect rig't mouse button #elect format cells #elect te-t #elect C.K button "rom t'e menu select file save as #ave t'e type/ select te-t 5*ab delimited6 Give t'e file name/ A!; *e-t #ave #elect yes button Close e-cel
G/L A/c NO Co code A/C Group Whether P& LossA/c Whether Balance Sheet Short Text Long Text

Accoun

Curren Pref. Share capital

100001 200101 300002 400001

AML AML AML AML

SCPL CAST SALE RMCN

x x X X

Pref. Share capital

INR INR INR INR

Only Bal in Loc Cur x x x x

line te! #isplay x x x x

Sort $ey 1 1 1 1

"ield Status Group G001 G00 G001 G001

221

3se t'e -ransaction code: ;#!L in #AP Pro9ect ?ame/ A!; #ub Pro9ect/ A!; Cb9ect/ A!; #elect credit entry button Ignore t'e message press enter Cnce again create entry button Give t'e description G1; up loading ,nter %escription for sub pro9ect also/ G1; up loading Cb9ect also/ G1; up loading ,nter #elect e-ecute button 5or6 continue button ,-ecute once again #elect display1c'ange button #elect batc' input recording radio button "rom t'e menu select go to Decording over vie: #elect create recording button Give t'e recording name/ A!;G; %escription/ G; !aster ,nter Give t'e transaction code/ "#(( ,nter Give t'e G1; Account ?o/ 1((((5 Company code/ A!; 222

"rom t'e menu select G1; Account create Give t'e account group/ s'are capital #elect balance s'eet account radio button Give s'ort te-t/ Ded. Pref. #'are Capital Give G1; Account ;ong *e-t/ Dedeemable Pref. #'are capital #elect control data tab #elect only balances in local currency c'ec& bo#elect line items display c'ec& bo#ort &ey/ ((1 #elect create1ban&1interest tab "ield status group/ G((1 #ave Keep t'e cursor on "#(( #elect default all button #ave #elect bac& arro: 2 times Give t'e recording/ A!;G; ,nter $ #ave #elect bac& arro: ,-ecute #elect display1c'ange button #elect create a structure button #ource structure/ A!;G; #tructure %escription/ G; #tructure for A!; ,nter 223

#ave #elect bac& arro: ,-ecute #elect display1c'ange button Keep t'e cursor on A!; G1; #tructure #elect table maintenance button Copy t'e field names from e-cel to #AP Copy Code/ from e-cel to #AP Copy t'e lengt' from ,-cel to #AP/ save #elect bac& arro: and save once again #elect bac& arro: ,-ecute #elect display1c'ange button #ave #elect bac& arro: ,-ecute #elect display1c'ange button "rom t'e menu select entries Auto fields mapping "u88y probability percent/ Give 1(( ,nter Go on press accept proposal button till you get t'e message Auto field mapping complete ,nter $ save #elect bac& arro: #&ip maintain fi-ed values+ transactions+ user define routines 224

#elect specify files radio button ,-ecute #elect display1c'ange button Keep t'e cursor on legacy data #elect Add entry button Give t'e file name/ A!; *e-t ?ame/ G; uploading #elect tabulator radio button ,nter $ #ave #elect bac& arro: ,-ecute #elect display1c'ange button #ave #elect bac& arro: ,-ecute ,-ecute once again #elect bac& arro: 2 times #&ip display imported data #elect convert data radio button ,-ecute ,-ecute once again #elect bac& arro: 2 times #&ip display converted data #elect create a batc' input session ,-ecute

225

,-ecute once again Ignore t'e message 7 ,nter ,-ecute #elect t'e session name/ A!; #elect Process button #elect display1errors only radio button #elect process button #elect e-it batc' input button 3se t'e transaction code/ "#((

Cas' Mourna .Petty Cas' Boo0/

Creation G1; !aster 7 "#(( Give t'e G1; Account ?o/ 2((1(2 Company code/ A!; #elect :it' template button Give t'e G1; Account ?o/ 2((1(( 5Cas' A1C6 Company code/ A!; ,nter C'ange t'e s'ort te-t $ long te-t to petty cas' Ct'er fields are common 22

#elect create1ban&1interest tab #elect post automatically only c'ec& bo#ave 5or6 ctrl 2s *efine 4o, range interva s for cas' 6ourna document #PDC "inancial Accounting 0an& Accounting 0usiness transactions Cas' 4ournal %efine no. range interval for cas' 9ournal documents Give t'e company code/ A!; #elect c'ange intervals button #elect interval button Give t'e ?o. range 7 (1 "rom ?o/ 1 to 1((((( ,nter $ save Set up cas' Mourna Same Pat': #elect ne: entries button Give t'e company code/ A!; Cas' 9ournal ?o/ ((1 Give t'e G1; Account ?o/ 2((1(2 5Petty cas' A1C6 Currency/ I?D %ocument type for G1; Account/ #A %ocument type for vendor payment/ KW %ocument type from vendor receipt/ KW %ocument type for customer payment 7 %W Cas' 9ournal name+ petty cas' 7 city office #ave $ save in your re=uest

22I

CreateA c'angeA and de ete Business -ransactions: #ame Pat' #elect ne: entries button Give t'e company code/ A!; 0usiness transactions type/ #elect D 5Devenue6 G1; Account ?o/ 3((((( Cas' 4ournal 0usiness transactions 7 Devenues #elect Account !odifiable c'ec& boCompany code/ A!; 0usiness transactions/ , 5,-penses6 Account ?o/ 4((1(( 5#alaries6 Cas' 4ournal+ 0usiness transaction e-penses #elect/ Account modifiable c'ec& bo#ave+ save in your re=uest. Set up parameters for Cas' Mourna : #ame Pat' #elect ne: entries button Give t'e company code/ A!; Program/ D"CA#<CC .ariant/ %,!C,? Correspondence/ #AP1> #ave $ save in your re=uest Cas' Sa es Posting: Pat': Accounting "inancial Accounting 4ournal ;edger documents entry cas' 4ournal Posing 5"0C46 "rom t'e menu select/ e-tras C'ange cas' 9ournal Give t'e company code/ A!; Cas' 4ournal/ ((1

22>

,nter Give t'e display period/ 15.1(.2(( #elect cas' receipts tab #elect business transactions/ 1 5revenues6 Amount/ 2(((( G1; Account/ 3((((( *e-t/ sales posting Give t'e business area/ A!< #elect post button #elect print/ cas' 9ournal button Ignore t'e message+ enter

22J