Tools and Methods for efective project

management
1 Methods & Tools
1.1 Understanding your Project
https://docs.google.com/open?
id=0B4ysleiSriZ0N2M5MWQ1OGMtYWI1Mi00OGYyLTk0NWMtNmY0NjEzMDczOW
Ji
A good manager should understand her project in order to manage it
successfully.

1.2 Going online

Online collaboration benefts
Team Collaboration from anywhere at the same time

Controlling versions

1.2.1 Google Docs

https://docs.google.com/
Google document
Some applicable usable results may be
jointly preparing project proposal sections,

jointly preparing project deliverables

Joinly preparing project reports

Google spreadsheet
Some applicable usable results may be
jointly preparing project budget with contribution from all partners
Google Forms
Publishing online questionnaires for remote completion. Thus, very useful in
evaluations,

end-user needs analysis,

getting feedback from pilot runs

organising workshops and managing online registrations

Google Presentation
Preparing jointly project presentation slides e.g. for presenting work status from
workpackages, pilot results, etc
Google Calendar
NSF CYBERALL ACCESS, Supplementary Notes to mindmaps

Possible uses:
sharing common calendars e.g. creating a calendar for your project and
sharing it with the project partners

Include all deadlines and key dates and set it so that to send reminders
by email or even SMS for free

1.2.2 Connecting with externals

wordpress or blogger
http://www.wordpress.com
For keeping a project diary and an open dialogue with your visitors
creating groups
Googlegroups
http://groups.google.com
Linkedin groups
http://www.linkedin.com
Create a linkedin account and create your project group and invite others to
join. Also join other groups similar to your project
Creating project site
There are some free online platforms that allow you to build your own project
for free using templates. e.g.
googlesites

weebly

googlesite
http://sites.google.com
Weebly (preferred)
http://www.weebly.com
Weebly is by far one of the best online website platforms.
Very easy to create a website even for children,

professional templates

Drag and drop utility for creating the look and feel

Free online creation tool

Free webhosting with no limits on number of pages or bandwidth

allow to give your own domainname instead of myproject.weebly.com

ads free (just a "create a free website with Weebly" link at the bottom of
each page you make.

You can also backup your website for any future use.

Facebook page
http://www.facebook.com/pages

NSF CYBERALL ACCESS, Supplementary Notes to mindmaps

1.2.3 Doodle
http://www.doodle.com
Online scheduling and polling with immediate benefts e.g.
scheduling for a meeting and deciding convenient meeting dates for all

polling for deciding immediately on project issues (e.g project name, next
project meeting place)

...

1.2.4 Remember the Milk

http://www.rememberthemilk.com
Online to do list and task management platform that supports sharing of tasks
and follow up per project.

1.2.5 Teamlab
http://www.teamlab.com
TeamLab interface has been translated to 9 languages: English, German,
French, Spanish, Italian, Russian, Greek, Latvian and Turkish. New languages
are constantly added: Chinese, Swedish, Portuguese, Polish and Dutch are on
the way.
Rich collaboration feature set
Forums&blogs, corporate chat&conferences, polls, wiki, events, bookmarks all
these instruments assist you in making your staf a strong and devoted team.
Online editing&sharing
TeamLab lets you edit corporate and personal documents, spreadsheets,
presentations and even pdf fles right in the web. The docs management
toolset contains version control, user permission settings and fle sharing via
links.
Efcient project management
TeamLab ofers all the necessary functionality to maintain high-quality
management and carefully supervise teamwork. Automated reports, time
tracking, project templates optimize your eforts improving productivity results.
rface has been translated to 9 languages: English, German, French, Spanish,
Italian, Russian, Greek, Latvian and Turkish. New languages are constantly
added: Chinese, Swedish, Portuguese, Polish and Dutch are on the way.
Rich collaboration feature set
Forums&blogs, corporate chat&conferences, polls, wiki, events, bookmarks all
these instruments assist you in making your staf a strong and devoted team.
Online editing&sharing
TeamLab lets you edit corporate and personal documents, spreadsheets,
presentations and even pdf fles right in the web. The docs management
toolset contains version control, user permission settings and fle sharing via
links.
Efcient project management
TeamLab ofers all the necessary functionality to maintain high-quality
management and carefully supervise teamwork. Automated reports, time
tracking, project templates optimize your eforts improving productivity results.
NSF CYBERALL ACCESS, Supplementary Notes to mindmaps

Managing milestones
Managing tasks
Access Right Management
Time Tracking
Reporting
Discussions
Online sharing
Calendar
Wiki
Bookmark sharing
Document Management/revision management
Blogs and Forums
Photo management
free flesize capacity
unlimited no. of projects
unlimited no. of users
Space in format myproject.teamlab.com

1.2.6 Real time collaboration and communication

Blackboard/Coursesites Collaborate
http://www.coursesites.com
What you can do with blackboard collaborate
Collaborate online with up to 24 other participants
Communicate with two-way voice (VoIP) and multipoint video
Present content on interactive whiteboard
Share applications, fles, websites, or desktop
Record and playback sessions
Get freeeither a 3-seat vRoom upon trial completion orUse blackboard
collaborate features within coursesites for up to 50 attendees!
(www.coursesites.com)
Collaborative space
sharing documents
real time conferencing
Also skype (www.skype.com) is used for real time conferencingincluding video
but it is rather limited in additional features. e.g.desktop sharing applicable
only for one-to-one communication, audio conference of up to 9 people, etc
desktop sharing
whiteboard sharing (incuding common viewing of a presentation and
interacting live through audio and video)
Google hangouts
http://www.google.com/+/learnmore/hangouts/
As long as you have a gmail or google id account, you can always have an
online video conference in real time with up to 10 users, then google hangout
might be a good alternative to skype (only limited to 6 video participants and
25 audio participants and up to 300 chat participants)
Skype
skype allows 6 video participants, 25 audio participants and up to 300 chat
participants at the same time.
NSF CYBERALL ACCESS, Supplementary Notes to mindmaps

Rhub
http://www.rhubcom.com
The Trial/Demo user account is subject to 25 minutes timeout for each session
you host. You can host unlimited number of meeting and support sessions

1.2.7 Creating online surveys for free

http://kwiksurveys.com/
Free online tool for create online surveys, quizzes and polls with no limitation
on number of participants or number or type of questions.

NSF CYBERALL ACCESS, Supplementary Notes to mindmaps