PHILIPPINE BIDDING DOCUMENTS

Department of Science and Technology Information and Communications Technology Office

NATIONAL COMPUTER CENTER

Field Operations Office

Transformation of the Internet Cafes into Community eCenters Project

Government of the Republic of the Philippines

Fourth Edition December 20 0

Pre!"ce
These Philippine Bidding ocuments !PB s" for the procurement of Consulting #ervices through Competitive Bidding have been prepared by the Government of the Philippines !GOP" for use by all branches$ agencies$ departments$ bureaus$ offices$ or instrumentalities of the Government$ including government%o&ned and'or %controlled corporations !GOCCs"$ government financial institutions !GFIs"$ state universities and colleges !#(Cs"$ and local government units !)G(s"* The procedures and practices presented in this document have been developed through broad e+perience$ and are for mandatory use in projects that are financed in &hole or in part by the GOP or the ,orld Banor any foreign government'foreign or international financing institution in accordance &ith the provisions of the Implementing Rules and Regulations !IRR" of Republic .ct /012 !R*.* /012"* The Bidding ocuments shall clearly and ade3uately define$ among others4 !a" the objectives$ scope$ and e+pected outputs and'or results of the proposed contract5 !b" the minimum eligibility re3uirements of bidders$ such as trac- record to be determined by the 6ead of the Procuring 7ntity5 !c" the e+pected contract duration$ delivery schedule and'or time frame5 and !d" the obligations$ duties$ and'or functions of the &inning bidder* In order to simplify the preparation of the Bidding ocuments for each procurement$ the PB s groups the provisions that are intended to be used unchanged in #ection II* 7ligibility ocuments of Part I5 and #ection II* Instructions to Bidders !ITB" and #ection I8* General Conditions of Contract !GCC" of Part II* ata and provisions specific to each procurement and contract should be included in #ection III* 7ligibility ata #heet !7 #" of Part I$ #ection III* Bid ata #heet !B #"$ and #ection 8* #pecial Conditions of Contract !#CC" of Part II* The forms to be used are provided in the attachments* Care should be ta-en to chec- the relevance of the provisions of the Bidding ocuments against the re3uirements of the specific Consulting #ervices to be procured* The follo&ing general directions should be observed &hen using the documents4 !a" .ll the documents listed in the Table of Contents are normally re3uired for the procurement of Consulting #ervices* 6o&ever$ they should be adapted as necessary to the circumstances of the particular Project* !b" These PB s are divided into Part I and Part II* ocuments under Part I shall be made available to all entities &ho intend to respond to the Re3uest for 7+pression of Interest* The Procuring 7ntity shall ma-e the documents under Part II of these PB s available to eligible Bidders determined in accordance &ith the provisions of #ection II* 7ligibility ocuments of Part I* !c" #pecific details$ such as the 9name of the Procuring 7ntity: and 9address for proposal submission$: should be furnished in the 7 #$ B #$ and #CC* The final documents should contain neither blan- spaces nor options* !d" This Preface and the footnotes or notes in italics included in the Re3uest for 7+pression of Interest$ 7 #$ B #$ #CC$ Terms of Reference$ and .ppendices are not part of the te+t of the final document$ although they contain instructions that the Procuring 7ntity should strictly follo&* The Bidding

ocuments should contain no footnotes e+cept #ection 8II* Bidding Forms of Part II since these provide important guidance to Bidders* !e" The criteria for evaluation and the various methods of evaluation in the ITB should be carefully revie&ed* Only those that are selected to be used for the procurement in 3uestion should be retained and e+panded$ as re3uired in the B #* The criteria that are not applicable should be deleted from the B #* !f" The cover should be modified as re3uired to identify the Bidding ocuments as to the names of the Project$ Contract$ and Procuring 7ntity$ in addition to date of issue* !g" If modifications must be made to bidding procedures$ they can be presented in the B #* <odifications for specific Project or Contract should be provided in the #CC as amendments to the Conditions of Contract* For easy completion$ &henever reference has to be made to specific clauses in the 7 #$ B #$ or #CC these terms shall be printed in bold type face on #ection II* 7ligibility ocuments$ #ection I* Instructions to Bidders$ and #ection III* General Conditions of Contract$ respectively*

T#BLE OF CONTENTS
P#$T I
NATIONAL COMPUTER CENTER.......................................................................1 FIELD OPERATIONS OFFICE............................................................................1 SECTION I. INVITATION TO BID........................................................................5 NATIONAL COMPUTER CENTER.......................................................................6 SECTION II. ELIGIBILITY DOCUMENTS ...........................................................10 SECTION III. ELIGIBILITY DATA SHEET............................................................19 SECTION I. NOTICE OF ELIGIBILITY AND SHORT LISTING.................................23 SECTION II. INSTRUCTIONS TO BIDDERS........................................................26 SECTION III. BID DATA SHEET.......................................................................55 SECTION IV. GENERAL CONDITIONS OF CONTRACT.........................................64 SECTION V. SPECIAL CONDITIONS OF CONTRACT...........................................92 SECTION VI. TERMS OF REFERENCE...............................................................97 SECTION VII. BIDDING FORMS.....................................................................102 SECTION VIII. APPENDICES.........................................................................157

Section I. Invitation To Bid

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Department of Science and Technology Information and Communications Technology Office

NATIONAL COMPUTER CENTER

Field Operations Office

INVITATION TO BID Transformation of Internet Cafes into Community eCenter Project

The ?ational Computer Center @ Field Operations Office$ through its Bids and .&ards Committee !B.C"$ invites interested organiAations to submit their 3uotation for engagement as a service provider for the Tr"n%!orm"tion o! Internet C"!e% &iC"!e%' into Communit( eCenter% &ith the follo&ing particulars4

?ame of Project )ocation Brief escription

4 eGov PhilCeC Program Implementation Fear ; 4 ?ation&ide 4 The follo&ing are the details of the project activity4 Ph"%e I Com+onent 3 De0e*o+ment o! Guide*ine% !or iC"!e Tr"n%!orm"tion 4ith Pi*ot Im+*ement"tion in Lu5on evelopment of Guidelines for the Transformation of Internet Cafes !iCafes" into CeCs Orientation of Revie&ers' 7valuators Conduct of Orientation on the Philippine CeC Program and iCafesG Transformation into CeCs !for =C iCafes$ =C )G(s and 0C sectoral representatives" Conduct of Revie&'7valuation of iCafes 73uipment Pac-age for ;> 7valuated iCafes !0 computer &or-station for each iCafe &ith installation and delivery cost" evelopment of Project Terminal Report Tot"* Co%t !or Ph"%e I6 P - 70-000300 Ph"%e II &#dd,on O+tion"* Pro8ect Com+onent' 3 /i%"("%9 Mind"n"o Pi*ot Im+*ement"tion Conduct of Orientation on the Philippine CeC Program and iCafesG Transformation into CeCs !for =C iCafes$ =C )G(s and 0C sectoral representatives" Conduct of Revie&'7valuation of iCafes 73uipment Pac-age for ;> 7valuated iCafes !0 computer &or-station for each iCafe &ith installation and delivery cost" evelopment of Project Terminal Report Tot"* Co%t !or Ph"%e II6 P :70-000300 Contr"ct Dur"tion6 = to B months

Bidders may submit their letter e+pressing intent to participate in the bidding !for one lot comprising Phase I and Phase ; of the project" as &ell as three separate sealed envelopes for the 0" 7ligibility Re3uirements$ ;" Technical ocuments$ and the =" Financial Bid$ not later than .ugust ;=$ ;C0;$ ;4CC P<$ to this address4 THE BIDS #ND #)#$DS COMMITTEE$ N"tion"* Com+uter Center , Fie*d O+er"tion% O!!ice- S$T Loon. Bui*din.- /eter"n% #0enue E1ten%ion- Tum"."- 2"mbo"n." Cit(* Bidders shall pay the amount of PhP ;$0CC*CC to access the Bidding ocuments$ and &hich shall be e3ual to 0'0C of 0D of the approved budget for the contract*

The process for the procurement shall be governed by Republic .ct /012 and its Implementing Rules and Regulations* The ?ational Computer Center reserves the right to accept or reject any Bid$ to annul the bidding process$ and to reject all Bids at any time prior to contract a&ard$ &ithout thereby incurring any liability to the affected Bidder or Bidders*

HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH Bid and Awards Committee

Section II. Eligibility Documents

Note% on the E*i.ibi*it( Document%
This #ection provides the information necessary for prospective bidders to prepare responsive 7ligibility ocuments in accordance &ith the re3uirement of the Procuring 7ntity* The provisions contained in this #ection are to be used unchanged* .dditional information or re3uirements specific to each procurement shall be specified in the 7 #*

0C

E*i.ibi*it( Criteri"
*0*0* The !o**o4in. +er%on%9entitie% %h"** be "**o4ed to +"rtici+"te in the biddin. !or Con%u*tin. Ser0ice%6 !"a !"b Du*( *icen%ed Fi*i+ino citi5en%9%o*e +ro+rietor%hi+%; P"rtner%hi+% du*( or."ni5ed under the *"4% o! the Phi*i++ine% "nd o! 4hich "t *e"%t %i1t( +ercent &<0=' o! the intere%t be*on.% to citi5en% o! the Phi*i++ine%; Cor+or"tion% du*( or."ni5ed under the *"4% o! the Phi*i++ine% "nd o! 4hich "t *e"%t %i1t( +ercent &<0=' o! the out%t"ndin. c"+it"* %toc> be*on.% to citi5en% o! the Phi*i++ine%; Coo+er"ti0e% du*( or."ni5ed under the *"4% o! the Phi*i++ine%- "nd o! 4hich "t *e"%t %i1t( +ercent &<0=' intere%t be*on.% to citi5en% o! the Phi*i++ine%; or Per%on%9entitie% !ormin. them%e*0e% into " 8oint 0enture- i.e.- " .rou+ o! t4o &2' or more +er%on%9entitie% th"t intend to be 8oint*( "nd %e0er"**( re%+on%ib*e or *i"b*e !or " +"rticu*"r contr"ct6 Pro0ided- ho4e0er- Th"t Fi*i+ino o4ner%hi+ or intere%t thereo! %h"** be "t *e"%t %i1t( +ercent &<0='3 For thi% +ur+o%e- Fi*i+ino o4ner%hi+ or intere%t %h"** be b"%ed on the contribution% o! e"ch o! the member% o! the 8oint 0enture "% %+eci!ied in their ?/#3

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!"d

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*0*;*

)hen the t(+e% "nd !ie*d% o! Con%u*tin. Ser0ice% in0o*0e the +r"ctice o! +ro!e%%ion% re.u*"ted b( *"4- tho%e 4ho 4i** "ctu"**( +er!orm the %er0ice% %h"** be Fi*i+ino citi5en% "nd re.i%tered +ro!e%%ion"*% "uthori5ed b( the "++ro+ri"te re.u*"tor( bod( to +r"ctice tho%e +ro!e%%ion% "nd "**ied +ro!e%%ion% %+eci!ied in the EDS3 I! the $e@ue%t !or E1+re%%ion o! Intere%t "**o4% +"rtici+"tion o! !orei.n con%u*t"nt%- +ro%+ecti0e !orei.n bidder% m"( be e*i.ib*e %ub8ect to the @u"*i!ic"tion% %t"ted in the EDS3 Go0ernment cor+or"te entitie% m"( be e*i.ib*e to +"rtici+"te on*( i! the( c"n e%t"b*i%h th"t the( &"' "re *e."**( "nd !in"nci"**( "utonomou%- &b' o+er"te under commerci"* *"4- "nd &c' "re not de+endent ".encie% o! the GOP or the Procurin. Entit(3

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E*i.ibi*it( $e@uirement%
*0*0* The !o**o4in. e*i.ibi*it( re@uirement% %h"** be %ubmitted on or be!ore the d"te o! the e*i.ibi*it( chec> %+eci!ied in the In0it"tion to Bid !or +ur+o%e% o! determinin. e*i.ibi*it( o! +ro%+ecti0e bidder%6 !"a C*"%% A#B Document% C Legal Documents

00

&'i

$e.i%tr"tion certi!ic"te !rom Securitie% "nd E1ch"n.e Commi%%ion &SEC'- De+"rtment o! Tr"de "nd Indu%tr( &DTI' !or %o*e +ro+rietor%hi+- or Coo+er"ti0e De0e*o+ment #uthorit( &CD#' !or coo+er"ti0e%- or "n( +roo! o! %uch re.i%tr"tion "% %t"ted in the EDS; M"(orD% +ermit i%%ued b( the cit( or munici+"*it( 4here the +rinci+"* +*"ce o! bu%ine%% o! the +ro%+ecti0e bidder i% *oc"ted;

&'ii

Technical Documents &'iii St"tement o! the +ro%+ecti0e bidder o! "** it% on.oin. "nd com+*eted .o0ernment "nd +ri0"te contr"ct%- inc*udin. contr"ct% "4"rded but not (et %t"rted- i! "n(- 4hether %imi*"r or not %imi*"r in n"ture "nd com+*e1it( to the contr"ct to be bid- 4ithin the re*e0"nt +eriod +ro0ided in the EDS3 The %t"tement %h"** inc*ude- !or e"ch contr"ct- the !o**o4in.6 &3iii3 ' the n"me "nd *oc"tion o! the contr"ct; &3iii32' d"te o! "4"rd o! the contr"ct; &3iii3E' t(+e "nd brie! de%cri+tion o! con%u*tin. %er0ice%; &3iii3F' con%u*t"ntD% ro*e &4hether m"in %ubcontr"ctor- or +"rtner in " ?/' &3iii37' "mount o! contr"ct; &3iii3<' contr"ct dur"tion; "nd &3iii3G' certi!ic"te o! %"ti%!"ctor( com+*etion or e@ui0"*ent document %+eci!ied in the EDS i%%ued b( the c*ientin the c"%e o! " com+*eted contr"ct; &'i0 St"tement o! the con%u*t"nt %+eci!(in. it% n"tion"*it( "nd con!irmin. th"t tho%e 4ho 4i** "ctu"**( +er!orm the %er0ice "re re.i%tered +ro!e%%ion"*% "uthori5ed b( the "++ro+ri"te re.u*"tor( bod( to +r"ctice tho%e +ro!e%%ion% "nd "**ied +ro!e%%ion% in "ccord"nce 4ith C*"u%e 323 con%u*t"nt-

inancial Document &'0 The con%u*t"ntD% "udited !in"nci"* %t"tement%- %ho4in."mon. other%- the con%u*t"ntD% tot"* "nd current "%%et% "nd *i"bi*itie%- %t"m+ed Arecei0edB b( the BI$ or it% du*( "ccredited "nd "uthori5ed in%titution%- !or the +recedin. c"*end"r (e"r 4hich %hou*d not be e"r*ier th"n t4o &2' (e"r% !rom the d"te o! bid %ubmi%%ion3

0;

!"b

C*"%% ABB Document C /"*id 8oint 0enture ".reement &?/#'- in c"%e " 8oint 0enture i% "*re"d( in e1i%tence3 In the "b%ence o! " ?/#- du*( not"ri5ed %t"tement% !rom "** the +otenti"* 8oint 0enture +"rtner% %t"tin. th"t the( 4i** enter into "nd "bide b( the +ro0i%ion% o! the ?/# in the in%t"nce th"t the bid i% %ucce%%!u*- %h"** be inc*uded in the bid3 F"i*ure to enter into " 8oint 0enture in the e0ent o! " contr"ct "4"rd %h"** be .round !or the !or!eiture o! the bid %ecurit(3 E"ch +"rtner o! the 8oint 0enture %h"** %ubmit the *e."* e*i.ibi*it( document%3 The %ubmi%%ion o! technic"* "nd !in"nci"* document% b( "n( o! the 8oint 0enture +"rtner% con%titute% com+*i"nce3

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In the c"%e o! !orei.n con%u*t"nt%- the !ore.oin. e*i.ibi*it( re@uirement% under C*"%% A#B Document% m"( be %ub%tituted b( the "++ro+ri"te e@ui0"*ent document%- i! "n(- i%%ued b( the !orei.n con%u*t"ntD% countr(3 The e*i.ibi*it( re@uirement% or %t"tement% "nd "** other document% to be %ubmitted to the B#C mu%t be in En.*i%h3 # tr"n%*"tion o! the document% in En.*i%h certi!ied b( the "++ro+ri"te emb"%%( or con%u*"te in the Phi*i++ine% mu%t "ccom+"n( the e*i.ibi*it( re@uirement% under C*"%%e% A#B "nd ABB Document% i! the( "re in other !orei.n *"n.u".e3 Pro%+ecti0e bidder% m"( obt"in " !u** r"n.e o! e1+erti%e b( "%%oci"tin. 4ith indi0idu"* con%u*t"nt&%' "nd9or other con%u*t"nt% or entitie% throu.h " ?/ or %ubcontr"ctin. "rr"n.ement%- "% "++ro+ri"te3 Ho4e0er%ubcontr"ctor% m"( on*( +"rtici+"te in the bid o! one %hort *i%ted con%u*t"nt3 Forei.n Con%u*t"nt% %h"** %ee> the +"rtici+"tion o! Fi*i+ino Con%u*t"nt% b( enterin. into " ?/ 4ith- or %ubcontr"ctin. +"rt o! the +ro8ect to- Fi*i+ino Con%u*t"nt%3 I! " +ro%+ecti0e bidder h"% +re0iou%*( %ecured " certi!ic"tion !rom the Procurin. Entit( to the e!!ect th"t it h"% +re0iou%*( %ubmitted the "bo0e, enumer"ted C*"%% A#B Document%- the %"id certi!ic"tion m"( be %ubmitted in *ieu o! the re@uirement% enumer"ted in C*"u%e 23 "bo0e3

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323

Form"t "nd Si.nin. o! E*i.ibi*it( Document%

*0*B* Pro%+ecti0e bidder% %h"** %ubmit their e*i.ibi*it( document% throu.h their du*( "uthori5ed re+re%ent"ti0e on or be!ore the de"d*ine %+eci!ied in the in0it"tion to bid3 Pro%+ecti0e bidder% %h"** +re+"re "n ori.in"* "nd co+ie% o! the e*i.ibi*it( document%3 In the e0ent o! "n( di%cre+"nc( bet4een the ori.in"* "nd the co+ie%- the ori.in"* %h"** +re0"i*3 The e*i.ibi*it( document%- e1ce+t !or un"mended +rinted *iter"ture- %h"** be %i.ned- "nd e"ch "nd e0er( +".e thereo! %h"** be initi"*ed- b( the du*( "uthori5ed re+re%ent"ti0e9% o! the +ro%+ecti0e bidder3

*0*E*

*0*1*

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#n( inter*ine"tion%- er"%ure%- or o0er4ritin. %h"** be 0"*id on*( i! the( "re %i.ned or initi"*ed b( the du*( "uthori5ed re+re%ent"ti0e9% o! the +ro%+ecti0e bidder3

3E3

Se"*in. "nd M"r>in. o! E*i.ibi*it( Document%

*0*0C* Un*e%% other4i%e indic"ted in the 7 #- +ro%+ecti0e bidder% %h"** enc*o%e their ori.in"* e*i.ibi*it( document% de%cribed in C*"u%e 23 - in " %e"*ed en0e*o+e m"r>ed AO$IGIN#L C ELIGIBILITH DOCUMENTSB3 E"ch co+( o! %h"** be %imi*"r*( %e"*ed du*( m"r>in. the en0e*o+e% "% ACOPH NO3 III , ELIGIBILITH DOCUMENTSB3 The%e en0e*o+e% cont"inin. the ori.in"* "nd the co+ie% %h"** then be enc*o%ed in one %in.*e en0e*o+e3 *0*00* The ori.in"* "nd the number o! co+ie% o! the e*i.ibi*it( document% "% indic"ted in the 7 # %h"** be t(+ed or 4ritten in inde*ib*e in> "nd %h"** be %i.ned b( the +ro%+ecti0e bidder or it% du*( "uthori5ed re+re%ent"ti0e9%3 *0*0;* #** en0e*o+e% %h"**6 !"a !"b !"c !"d !"e cont"in the n"me o! the contr"ct to be bid in c"+it"* *etter%; be"r the n"me "nd "ddre%% o! the +ro%+ecti0e bidder in c"+it"* *etter%; be "ddre%%ed to the Procurin. Entit(D% B#C %+eci!ied in the 7 #; be"r the %+eci!ic identi!ic"tion o! thi% Pro8ect indic"ted in the 7 #; "nd be"r " 4"rnin. ADO NOT OPEN BEFO$EJB the d"te "nd time !or the o+enin. o! e*i.ibi*it( document%- in "ccord"nce 4ith In0it"tion to Bid3

*0*0=* I! the e*i.ibi*it( document% "re not %e"*ed "nd m"r>ed "% re@uired- the Procurin. Entit( 4i** "%%ume no re%+on%ibi*it( !or it% mi%+*"cement or +rem"ture o+enin.3

3F3

De"d*ine !or Submi%%ion o! E*i.ibi*it( Document%

E*i.ibi*it( document% mu%t be recei0ed b( the Procurin. Entit(D% B#C "t the "ddre%% "nd on or be!ore the d"te "nd time indic"ted in the In0it"tion to Bid "nd the EDS3

373

L"te Submi%%ion o! E*i.ibi*it( Document%

#n( e*i.ibi*it( document% %ubmitted "!ter the de"d*ine !or %ubmi%%ion "nd recei+t +re%cribed in In0it"tion to Bid %h"** be dec*"red AL"teB "nd %h"** not be "cce+ted b( the Procurin. Entit(3

3<3

Modi!ic"tion "nd )ithdr"4"* o! E*i.ibi*it( Document%

02

*0*02* The +ro%+ecti0e bidder m"( modi!( it% e*i.ibi*it( document% "!ter it h"% been %ubmitted; +ro0ided th"t the modi!ic"tion i% recei0ed b( the Procurin. Entit( +rior to the de"d*ine %+eci!ied in in0it"tion to bid3 The +ro%+ecti0e bidder %h"** not be "**o4ed to retrie0e it% ori.in"* e*i.ibi*it( document%- but %h"** be "**o4ed to %ubmit "nother %et e@u"**( %e"*ed+ro+er*( identi!ied- *in>ed to it% ori.in"* bid m"r>ed "% AELIGIBILITH MODIFIC#TIONB "nd %t"m+ed Arecei0edB b( the B#C3 Modi!ic"tion% recei0ed "!ter the "++*ic"b*e de"d*ine %h"** not be con%idered "nd %h"** be returned to the +ro%+ecti0e bidder uno+ened3 *0*0>* # +ro%+ecti0e bidder m"(- throu.h " *etter o! 4ithdr"4"*- 4ithdr"4 it% e*i.ibi*it( document% "!ter it h"% been %ubmitted- !or 0"*id "nd 8u%ti!i"b*e re"%on; +ro0ided th"t the *etter o! 4ithdr"4"* i% recei0ed b( the Procurin. Entit( +rior to the de"d*ine +re%cribed !or %ubmi%%ion "nd recei+t o! e*i.ibi*it( document%3 *0*0B* E*i.ibi*it( document% re@ue%ted to be 4ithdr"4n in "ccord"nce 4ith thi% C*"u%e %h"** be returned uno+ened to the +ro%+ecti0e bidder concerned3 # +ro%+ecti0e bidder m"( "*%o e1+re%% it% intention not to +"rtici+"te in the biddin. throu.h " *etter 4hich %hou*d re"ch "nd be %t"m+ed b( the B#C be!ore the de"d*ine !or %ubmi%%ion "nd recei+t o! e*i.ibi*it( document%3 # +ro%+ecti0e bidder th"t 4ithdr"4% it% e*i.ibi*it( document% %h"** not be +ermitted to %ubmit "nother %et- direct*( or indirect*(- !or the %"me +ro8ect3

3G3

O+enin. "nd Pre*imin"r( E1"min"tion o! E*i.ibi*it( Document%

*0*0E* The Procurin. Entit(D% B#C 4i** o+en the en0e*o+e% cont"inin. the e*i.ibi*it( document% in the +re%ence o! the +ro%+ecti0e bidder%D re+re%ent"ti0e% 4ho choo%e to "ttend- "t the time- on the d"te- "nd "t the +*"ce %+eci!ied in the EDS3 The +ro%+ecti0e bidder%D re+re%ent"ti0e% 4ho "re +re%ent %h"** %i.n " re.i%ter e0idencin. their "ttend"nce3 *0*01* Letter% o! 4ithdr"4"* %h"** be re"d out "nd recorded durin. the o+enin. o! e*i.ibi*it( document% "nd the en0e*o+e cont"inin. the corre%+ondin. 4ithdr"4n e*i.ibi*it( document% %h"** be returned uno+ened to the 4ithdr"4in. +ro%+ecti0e bidder3 I! the 4ithdr"4in. +ro%+ecti0e bidderD% re+re%ent"ti0e i% +re%ent durin. the o+enin.- the ori.in"* e*i.ibi*it( document% "nd "** co+ie% thereo! %h"** be returned to the re+re%ent"ti0e durin. the o+enin. o! e*i.ibi*it( document%3 I! no re+re%ent"ti0e i% +re%ent- the e*i.ibi*it( document% %h"** be returned uno+ened b( re.i%tered m"i*3 *0*0/* # +ro%+ecti0e bidder determined "% Aine*i.ib*eB h"% %e0en &G' c"*end"r d"(% u+on 4ritten notice or- i! +re%ent "t the time o! the o+enin. o! e*i.ibi*it( document%- u+on 0erb"* noti!ic"tion- 4ithin 4hich to !i*e " re@ue%t !or recon%ider"tion 4ith the B#C6 Pro0ided- ho4e0er- th"t the re@ue%t !or recon%ider"tion %h"** not be .r"nted i! it i% e%t"b*i%hed th"t the !indin. o! !"i*ure i% due to the !"u*t o! the +ro%+ecti0e bidder concerned6 Pro0ided- !urther- th"t the B#C %h"** decide on the re@ue%t !or recon%ider"tion 4ithin %e0en &G' c"*end"r d"(% !rom recei+t thereo!3 I! "
0>

!"i*ed +ro%+ecti0e bidder %i.ni!ie% hi% intent to !i*e " re@ue%t !or recon%ider"tion- in the c"%e o! " +ro%+ecti0e bidder 4ho i% dec*"red ine*i.ib*e- the B#C %h"** ho*d the e*i.ibi*it( document% unti* %uch time th"t the re@ue%t !or recon%ider"tion or +rote%t h"% been re%o*0ed3 *0*;C* The e*i.ibi*it( document% en0e*o+e% "nd modi!ic"tion%- i! "n(- %h"** be o+ened one "t " time- "nd the !o**o4in. re"d out "nd recorded6 !"a !"b !"c the n"me o! the +ro%+ecti0e bidder; 4hether there i% " modi!ic"tion or %ub%titution; "nd the +re%ence or "b%ence o! e"ch document com+ri%in. the e*i.ibi*it( document% 0i%,K,0i% " chec>*i%t o! the re@uired document%3

*0*;0* The e*i.ibi*it( o! e"ch +ro%+ecti0e bidder %h"** be determined b( e1"minin. e"ch bidderD% e*i.ibi*it( re@uirement% or %t"tement% "."in%t " chec>*i%t o! re@uirement%- u%in. non,di%cretion"r( A+"%%9!"i*B criterion- "% %t"ted in the In0it"tion To Bid- "nd %h"** be determined "% either Ae*i.ib*eB or Aine*i.ib*e3B I! " +ro%+ecti0e bidder %ubmit% the %+eci!ic e*i.ibi*it( document re@uired- he %h"** be r"ted A+"%%edB !or th"t +"rticu*"r re@uirement3 In thi% re."rd- !"i*ure to %ubmit " re@uirementor "n incom+*ete or +"tent*( in%u!!icient %ubmi%%ion- %h"** be con%idered A!"i*edB !or the +"rticu*"r e*i.ibi*it( re@uirement concerned3 I! " +ro%+ecti0e bidder i% r"ted A+"%%edB !or "** the e*i.ibi*it( re@uirement%he %h"** be con%idered e*i.ib*e to +"rtici+"te in the biddin.- "nd the B#C %h"** m"r> the %et o! e*i.ibi*it( document% o! the +ro%+ecti0e bidder concerned "% Ae*i.ib*e3B I! " +ro%+ecti0e bidder i% r"ted A!"i*edB in "n( o! the e*i.ibi*it( re@uirement%- he %h"** be con%idered ine*i.ib*e to +"rtici+"te in the biddin.- "nd the B#C %h"** m"r> the %et o! e*i.ibi*it( document% o! the +ro%+ecti0e bidder concerned "% Aine*i.ib*e3B In either c"%e- the B#C ch"ir+er%on or hi% du*( de%i.n"ted "uthorit( %h"** counter%i.n the m"r>in.%3

3L3

Short Li%tin. o! Con%u*t"nt%

*0*;;* On*( +ro%+ecti0e bidder% 4ho%e %ubmitted contr"ct% "re %imi*"r in n"ture "nd com+*e1it( to the contr"ct to be bid "% +ro0ided in the EDS %h"** be con%idered !or %hort *i%tin.3 *0*;=* The B#C o! the Procurin. Entit( %h"** dr"4 u+ the %hort *i%t o! +ro%+ecti0e bidder% !rom tho%e dec*"red e*i.ib*e u%in. the det"i*ed %et o! criteri" "nd r"tin. %(%tem to be u%ed %+eci!ied in the EDS3 *0*;2* Short *i%ted con%u*t"nt% %h"** be in0ited to +"rtici+"te in the biddin. !or thi% +ro8ect throu.h " Letter o! In0it"tion to Bid i%%ued b( the B#C o! the Procurin. Entit(3 *0*;>* On*( bid% !rom %hort *i%ted bidder% %h"** be o+ened "nd con%idered !or "4"rd o! contr"ct3 The%e %hort *i%ted bidder%- 4hether %in.*e entitie% or

0B

?/%- %hou*d con!irm in their bid% th"t the in!orm"tion cont"ined in the %ubmitted e*i.ibi*it( document% rem"in% correct "% o! the d"te o! bid %ubmi%%ion3

0E

01

Section III. Eligibility Data Sheet

Note% on the E*i.ibi*it( D"t" Sheet
This #ection is intended to assist the Procuring 7ntity in providing the specific information and re3uirements in relation to corresponding clauses in the 7ligibility ocuments$ and has to be prepared for each specific procurement* The Procuring 7ntity should specify in this #ection the information and re3uirements specific to the circumstances of the Procuring 7ntity$ the processing of the eligibility$ and the rules that &ill apply in the determination and evaluation of eligibility* In preparing this #ection$ the follo&ing aspects should be chec-ed4 !a" !b" Information that specifies and complements provisions of the 7ligibility ocuments must be incorporated* .mendments and'or supplements$ if any$ to provisions of the 7ligibility ocuments as necessitated by the circumstances of the specific procurement$ must also be incorporated*

0/

E*i.ibi*it( D"t" Sheet

E*i.ibi*it( Document% *0*;* State the types and fields of Consulting Services that will be performed in relation to the Project and the appropriate GOP regulatory body if any! 3 Conduct o! Tr"inin. 9 Semin"r% 9 Orient"tion 23 Per!orm re0ie4 9 e0"*u"tion o! iC"!e% E3 Pre+"r"tion o! Pro8ect Termin"* $e+ort F3 De0e*o+ment o! Guide*ine% *0*=* !"i !"iii ?o further instructions* !No !orei.n +"rtici+"tion i% "**o4ed" !No "ddition"* $e@uirement%3B The statement of all ongoing and completed government and private contracts shall include all such contracts &ithin the last " years prior to the deadline for the submission and receipt of eligibility documents* State acceptable proof of satisfactory completion of completed contracts! #cce+t"nce o! com+*eted contr"ct% "re "ccom+"nied 4ith Termin"* $e+ort% con!orme du*( %i.ned b( c*ient !or 4hich the %er0ice 4"% +er!ormed *0*00* *0*0;*!"c *0*0;*!"d 7ach prospective bidder shall submit one !0" original and " copies copies of its eligibility documents* Bid "nd #4"rd% Committee o! the DOST,In!orm"tion "nd Communic"tion% Techno*o.( C NCC , FOO State specific details concerning the identification of the Project Tr"n%!orm"tion o! Internet C"!e% into the Communit( eCenter% Pro8ect i% " com+onent "cti0it( o! the Phi*i++ine Communit( eCenter Pro.r"m3 0*2 The address for submission of eligibility documents is #ational Computer Center $ Field Opertaions Office S%& 'oong Bldg! (eterans Avenue )*tension &umaga +amboanga City The deadline for submission of eligibility documents$ technical proposal and financial proposal is August ," ,-., ,/-- P0

!*iii*E"

;C

*0*0E*

The place of opening of eligibility documents is4 ?ational Computer Center @ Field Operations Office #RT )oong Bldg*$ 8eterans .venue 7+tension$ Tumaga$ Iamboanga City The date and time of opening of eligibility documents is August ," ,-., ,/-- P0

*0*;;*

#imilar contracts shall refer to satisfactorily completed projects that involves any of the foregoing activities$viA4 .! Conduct of seminars and1or trainings ,! Perform review 1 evaluation of entities based on a pre2determined set of criteria "! 3evelopment of guidelines

*0*;=*

&he criteria and rating system to be used by the Procuring )ntity for the short listing of consultants!
a) b) c) Applicable experience of the consultant (meaning the consulting firm) and associates in case of joint ventures (50%); Qualification of principal and ke staff of the consultant !ho ma be assigned to the job vis"#"vis extent and complexit of the undertaking ($0%); and %ethodolog

;0

Section I. #otice of Eligibility and Short Listing

45nsert 3ate6 4#ame and Address of Short 'isted Consultant6 ear 4Addressee64 0* The 3OS&25nformation and Communications &echnology Office $ #CC2FOO !hereinafter called 9Procuring 7ntity: has received financing !hereinafter called 9funds:" from )GF2F7,-.. GAA !hereinafter called the 9Funding #ource:" to&ard the cost of &ransformation of 5nternet Cafes into Community eCenter project! The Procuring 7ntity intends to apply a portion of the funds in the amount of Pesos/ &wo 0illion One 8undred &housand Only 9Php , .-- ---!--: to eligible payments under the contract for &ransformation of 5nternet Cafes into Community eCenter Project for &hich the Bidding ocuments is issued* The Procuring 7ntity no& invites bids to provide the follo&ing Consulting #ervices4 &ransform internet cafes into CeCs with valued information resources and online services available to all constituents in the locality! <ore details on the services are provided in the Terms of Reference !TOR" for the project* The Consultant shall be selected and employed in accordance &ith Juality Cost Based 7valuation !;CB): procedures as described in the Bidding ocuments* This notice has been addressed to the follo&ing short listed consultants4 45nsert list of short listed consultants6 B* E* 1* It is not permissible for you to transfer this invitation to any other consultant* The Bidding ocuments shall be available at 3OS&25C&O2#A&5O#A' CO0P<&)% C)#&)% Field Operations Office during =/-- a!m! to >/-- p!m* Select one of the follo$ing t$o %aragra%hs& and delete the other' 0 a( If the Procuring Entity intends to o%en the Pre)Bid Conference to all interested Bidders'

;*

=* 2* >*

0 <ay be deleted in case the .BC is less than One <illion Pesos !PhP0$CCC$CCC" &here the Procuring 7ntity may not hold a pre%bid conference* ;=

The 4insert name of the Procuring )ntity6 &ill hold a Pre%Bid Conference on 4insert time and date6 at 4insert address for Pre2Bid Conference if applicable6 &hich shall be open to all interested parties* b( If the Procuring Entity intends to limit the Pre)Bid Conference to Bidders $ho have %urchased the Bidding Documents' The 4insert name of the Procuring )ntity6 &ill hold a Pre%Bid Conference on 4insert time and date6 at 4insert address for Pre2Bid Conference if applicable6 &hich shall be open only to all interested parties &ho have purchased the Bidding ocuments*

Fours sincerely$ ????????????????????????????????? 45nsert signature name and title of the Procuring )ntity@s %epresentative6

;2

Biddin. Document% $e+ub*ic o! the Phi*i++ine% *Insert name of Project+ *Insert Brief Descri%tion of Services+ *Loan,Credit,-rant #o.+
.

; If applicable* ;>

Section II. Instructions to Bidders

T#BLE OF CONTENTS
NATIONAL COMPUTER CENTER.......................................................................1 FIELD OPERATIONS OFFICE............................................................................1 SECTION I. INVITATION TO BID........................................................................5 NATIONAL COMPUTER CENTER.......................................................................6

FIELD OPERATIONS OFFICE............................6

SECTION II. ELIGIBILITY DOCUMENTS ...........................................................10 1. Eligibility Criteria................................................................................................ 11 1.1. Eligibility Requirements...................................................................................11 1.2. Format and Signing of Eligibility Documents...................................................13 1.3. Sealing and Marking of Eligibility Documents..................................................1 1. . Deadline for Submission of Eligibility Documents............................................1 1.!. "ate Submission of Eligibility Documents........................................................1 1.#. Modification and $it%dra&al of Eligibility Documents.....................................1 1.'. ()ening and *reliminary E+amination of Eligibility Documents......................1! 1.,. S%ort "isting of Consultants.............................................................................1# SECTION III. ELIGIBILITY DATA SHEET............................................................19 SECTION I. NOTICE OF ELIGIBILITY AND SHORT LISTING.................................23 SECTION II. INSTRUCTIONS TO BIDDERS........................................................26

GENERAL......................................................................30
!"a Introduction*************************************************************************************************************=C !"b Conflict of Interest**************************************************************************************************=C !"g Corrupt$ Fraudulent$ Collusive$ and Coercive Practices*****************************************=; !"j ConsultantKs Responsibilities**********************************************************************************== !"u Origin of .ssociated Goods************************************************************************************=> !"v #ubcontracts************************************************************************************************************=>

CONTENTS

OF

BIDDING DOCUMENTS....................................35

!"& Pre%Bid Conference************************************************************************************************=> !"+ Clarifications and .mendments to Bidding ocuments****************************************=B

PREPARATION

OF

BIDS.....................................................36

!"y )anguage of Bids****************************************************************************************************=B !"A ocuments Comprising the Bid4 Technical Proposal*********************************************=B !"hh ocuments Comprising the Bid4 Financial Proposal********************************************=/ !"ii .lternative Bids******************************************************************************************************2C
;B

!"jj Bid Currencies********************************************************************************************************2C !"-- Bid 8alidity**********************************************************************************************************2C !"ll Bid #ecurity************************************************************************************************************20 !"oo Format and #igning of Bids *********************************************************************************2; !"pp #ealing and <ar-ing of Bids********************************************************************************2=

SUBMISSION

OF

BIDS......................................................44

!"vv eadline for #ubmission of Bids**************************************************************************22 !"&& )ate Bids*************************************************************************************************************22 !"++ <odification and ,ithdra&al of Bids******************************************************************22

EVALUATION

AND

COMPARISON

OF

BIDS...............................45

!"yy Process to be Confidential ***********************************************************************************2> !"AA Clarification of Bids *********************************************************************************************2> !"aaa Bid 7valuation*****************************************************************************************************2> !"bbb Opening and 7valuation of Technical Proposals************************************************2B !"jjj Opening and 7valuation of Financial Proposals***************************************************2E !"--- ?egotiations********************************************************************************************************2E !"rrr Post Jualification ************************************************************************************************21 !"&&& Reservation Clause*******************************************************************************************2/

ARD OF

CONTRACT.....................................................51

!"eeee Contract .&ard *************************************************************************************************>0 !"jjjj #igning of the Contract****************************************************************************************>0 !"3333 Performance #ecurity****************************************************************************************>; !"rrrr ?otice to Proceed************************************************************************************************>=
SECTION III. BID DATA SHEET.......................................................................55 SECTION IV. GENERAL CONDITIONS OF CONTRACT.........................................64

0* efinitions****************************************************************************************************************B1 !"a 6eadings*****************************************************************************************************************B/ !"b )ocation******************************************************************************************************************B/ !"c )a& Governing Contract and #ervices*******************************************************************B/ !"d )anguage*****************************************************************************************************************EC !"e Consultants and .ffiliates ?ot to 7ngage in Certain .ctivities*****************************EC !"h .uthority of <ember in Charge*****************************************************************************EC !"i Resident Project <anager****************************************************************************************EC !"j 7ntire .greement*****************************************************************************************************EC !"- <odification***********************************************************************************************************E0

;E

!"l Relationship of Parties*********************************************************************************************E0 !"m .uthoriAed Representatives***********************************************************************************E0 !"n Good Faith**************************************************************************************************************E0 !"o Operation of the Contract***************************************************************************************E0 !"p ?otices********************************************************************************************************************E0 !"3 ,arranty as to 7ligibility ***************************************************************************************E; !"r Confidentiality*********************************************************************************************************E; !"s Payment*******************************************************************************************************************E; !"t Currency of Payment***********************************************************************************************E= !"u )iability of the Consultant**************************************************************************************E= !"v Insurance to be Ta-en Out by the Consultant*********************************************************E= !"& 7ffectivity of Contract*******************************************************************************************E= !"+ Commencement of #ervices***********************************************************************************E= !"y 7+piration of Contract********************************************************************************************E= !"A Force <ajeure*********************************************************************************************************E= !"ee #uspension*************************************************************************************************************E> !"hh Termination by the Procuring 7ntity********************************************************************E> !"33 Termination by the Consultant*****************************************************************************EE !"vv Procedures for Termination of Contracts*************************************************************EE !"&& Cessation of #ervices******************************************************************************************E1 !"++ Payment (pon Termination**********************************************************************************E1 !"yy isputes about 7vents of Termination*****************************************************************E/ !"AA Cessation of Rights and Obligations*********************************************************************E/ !"aaa ispute #ettlement**********************************************************************************************E/ !"bbb ocuments Prepared by the Consultant and #oft&are eveloped to be the Property of the Procuring 7ntity**********************************************************************************E/ !"ccc 73uipment and <aterials Furnished by the Procuring 7ntity*****************************1C !"ddd #ervices$ Facilities and Property of the Procuring 7ntity***********************************1C !"eee ConsultantKs .ctions Re3uiring Procuring 7ntityKs Prior .pproval*******************10 !"fff Personnel**************************************************************************************************************10 !"ggg ,or-ing 6ours$ Overtime$ )eave$ etc****************************************************************1; !"jjj Counterpart Personnel*******************************************************************************************1= !"--- Performance #ecurity******************************************************************************************1= !"ooo #tandard of Performance************************************************************************************12 !"ppp Consultant ?ot to Benefit from Commissions$ iscounts$ etc***************************12

;1

!"333 Procurement by the Consultant***************************************************************************1> !"rrr #pecifications and esigns***********************************************************************************1> !"sss Reports*****************************************************************************************************************1> !"ttt .ssistance by the Procuring 7ntity on Government Re3uirements**********************1> !"AAA .ccess to )and****************************************************************************************************1B !"aaaa #ubcontract********************************************************************************************************1B !"bbbb .ccounting$ Inspection and .uditing***************************************************************1B !"ffff Contract Cost ******************************************************************************************************1E !"gggg Remuneration and Reimbursable 7+penditures************************************************11 !"---- Final Payment***************************************************************************************************1/ !"llll )ump #um Contracts *******************************************************************************************1/ !"mmmm )i3uidated amages for elay********************************************************************/C
SECTION V. SPECIAL CONDITIONS OF CONTRACT...........................................92 SECTION VI. TERMS OF REFERENCE...............................................................97 SECTION VII. BIDDING FORMS.....................................................................102 SECTION VIII. APPENDICES.........................................................................157

;/

Gener"* !"a
!"a

Introduction
The Procurin. Entit( n"med in the Bid D"t" Sheet &BDS' %h"** %e*ect "n indi0idu"*- %o*e +ro+rietor%hi+- +"rtner%hi+- cor+or"tionor " 8oint 0enture &?/' &herein"!ter re!erred to "% ACon%u*t"ntB' !rom "mon. tho%e %hort *i%ted- in "ccord"nce 4ith the e0"*u"tion +rocedure %+eci!ied in the BDS3 The Procurin. Entit( h"% recei0ed !in"ncin. &herein"!ter c"**ed A!und%B' !rom the %ource indic"ted in the BDS &herein"!ter c"**ed the AFundin. SourceB' to4"rd the co%t o! the Pro8ect n"med in the BDS3 The Procurin. Entit( intend% to "++*( " +ortion or the 4ho*e o! the !und% to +"(ment% !or thi% Pro8ect3 Con%u*t"nt% "re in0ited to %ubmit bid% com+o%ed o! " technic"* +ro+o%"* "nd " !in"nci"* +ro+o%"* !or Con%u*tin. Ser0ice% re@uired !or thi% Pro8ect de%cribed in the BDS3 Bid% %h"** be the b"%i% !or contr"ct ne.oti"tion% "nd u*tim"te*( !or " %i.ned contr"ct 4ith the %e*ected Con%u*t"nt3 I! the BDS indic"te% th"t the Pro8ect 4i** be com+*eted in +h"%e%e"ch +h"%e mu%t be com+*eted to the Procurin. Entit(D% %"ti%!"ction +rior to the commencement o! the ne1t +h"%e3 Con%u*t"nt% mu%t !"mi*i"ri5e them%e*0e% 4ith *oc"* condition% "nd t">e them into "ccount in +re+"rin. their bid%3 To obt"in !ir%th"nd in!orm"tion on the +ro8ect "nd on the *oc"* condition%Con%u*t"nt% "re encour".ed to 0i%it the Procurin. Entit( be!ore %ubmittin. " bid "nd to "ttend the +re,bid con!erence %+eci!ied in ITB C*"u%e &'43 The Con%u*t"nt%D co%t% o! +re+"rin. their bid% "nd ne.oti"tin. the contr"ct- inc*udin. " 0i%it to the Procurin. Entit(- "re not reimbur%"b*e "% " direct co%t o! the +ro8ect3 Con%u*t"nt% %h"** not be under " dec*"r"tion o! ine*i.ibi*it( !or corru+t- !r"udu*ent- co**u%i0e- or coerci0e +r"ctice% i%%ued b( the Fundin. Source or the Procurin. Entit( in "ccord"nce 4ith ITB C*"u%e 3 3 3&'"3

!"b

!"c

!"d

!"e

!"f

!"g

!"b
!"h

Con!*ict o! Intere%t
The Fundin. SourceD% +o*ic( re@uire% th"t Con%u*t"nt% +ro0ide +ro!e%%ion"*- ob8ecti0e- "nd im+"rti"* "d0ice "nd "t "** time% ho*d the Procurin. Entit(D% intere%t% +"r"mount- 4ithout "n( con%ider"tion !or !uture 4or>- "nd %trict*( "0oid %itu"tion% 4here " con!*ict o! intere%t %h"** "ri%e 4ith their other +ro8ect% or their o4n intere%t%3 Con%u*t"nt% %h"** not be hired !or "n( +ro8ect th"t =C

4ou*d be in con!*ict 4ith their +rior or current ob*i."tion% to other entitie%- or th"t m"( +*"ce them in " +o%ition o! not bein. "b*e to c"rr( out the Pro8ect in the be%t intere%t o! the Procurin. Entit(3 )ithout *imit"tion on the .ener"*it( o! thi% ru*e- Con%u*t"nt% %h"** not be hired under the circum%t"nce% %et !orth be*o46 !"i !"j I! " Con%u*t"nt combine% the !unction o! con%u*tin. 4ith tho%e o! contr"ctin. "nd9or %u++*( o! e@ui+ment; I! " Con%u*t"nt i% "%%oci"ted 4ith- "!!i*i"ted to- or o4ned b( " contr"ctor or " m"nu!"cturin. !irm 4ith de+"rtment% or de%i.n o!!ice% o!!erin. %er0ice% "% con%u*t"nt% un*e%% %uch Con%u*t"nt inc*ude% re*e0"nt in!orm"tion on %uch re*"tion%hi+% "*on. 4ith " %t"tement in the Technic"* Pro+o%"* co0er *etter to the e!!ect th"t the Con%u*t"nt %h"** *imit it% ro*e to th"t o! " con%u*t"nt "nd di%@u"*i!( it%e*! "nd it% "%%oci"te% !rom 4or> in "n( other c"+"cit( th"t m"( emer.e !rom the Pro8ect &inc*udin. biddin. !or "n( +"rt o! the !uture +ro8ect'3 The contr"ct 4ith the Con%u*t"nt %e*ected to undert">e the Pro8ect %h"** cont"in "n "++ro+ri"te +ro0i%ion to %uch e!!ect; or I! there i% " con!*ict "mon. con%u*tin. +ro8ect%- the Con%u*t"nt &inc*udin. it% +er%onne* "nd %ubcontr"ctor%' "nd "n( %ub%idi"rie% or entitie% contro**ed b( %uch Con%u*t"nt %h"** not be recruited !or the re*e0"nt +ro8ect3 The dutie% o! the Con%u*t"nt de+end on the circum%t"nce% o! e"ch c"%e3 )hi*e continuit( o! con%u*tin. %er0ice% m"( be "++ro+ri"te in +"rticu*"r %itu"tion% 4here no con!*ict e1i%t%- " Con%u*t"nt c"nnot be recruited to c"rr( out " +ro8ect th"tb( it% n"ture- %h"** re%u*t in con!*ict 4ith " +rior or current +ro8ect o! %uch Con%u*t"nt3 E1"m+*e% o! the %itu"tion% mentioned "re 4hen " Con%u*t"nt en.".ed to +re+"re en.ineerin. de%i.n !or "n in!r"%tructure +ro8ect %h"** not be recruited to +re+"re "n inde+endent en0ironment"* "%%e%%ment !or the %"me +ro8ect; %imi*"r*(- " Con%u*t"nt "%%i%tin. " Procurin. Entit( in +ri0"ti5"tion o! +ub*ic "%%et% %h"** not +urch"%e- nor "d0i%e +urch"%er%- o! %uch "%%et%; or " Con%u*t"nt hired to +re+"re Term% o! $e!erence &TO$' !or " +ro8ect %h"** not be recruited !or the +ro8ect in @ue%tion3 Con%u*t"nt% %h"** not be re*"ted to the He"d o! the Procurin. Entit(- member% o! the B#C- the T)G- "nd the B#C Secret"ri"tthe he"d o! the PMO or the end,u%er unit- "nd the +ro8ect con%u*t"nt%- b( con%"n.uinit( or "!!init( u+ to the third ci0i* de.ree3 The +rohibition %h"** "++*( "% !o**o4%6 I! the Con%u*t"nt i% "n indi0idu"* or %o*e +ro+rietor%hi+- then to him%e*!; I! the Con%u*t"nt i% " +"rtner%hi+- then to "** it% o!!icer% "nd member%;

!"-

!"l

!"c !"d

=0

!"e !"f

I! the Con%u*t"nt i% " cor+or"tion- then to "** it% o!!icer%- director% "nd contro**in. %toc>ho*der%; or I! the Con%u*t"nt i% " ?/- the +ro0i%ion% o! item% &"'- &b'- or &c' o! thi% Section %h"** corre%+ondin.*( "++*( to e"ch o! the member% o! the %"id 8oint 0enture- "% m"( be "++ro+ri"te3

$e*"tion%hi+ o! the n"ture de%cribed "bo0e or " !"i*ure to com+*( 4ith the +ro0i%ion% o! thi% c*"u%e 4i** re%u*t in the re8ection o! the Con%u*t"ntD% bid3 Sub8ect to the +ro0i%ion% o! ITB C*"u%e &'b- "n( +re0iou% or on.oin. +"rtici+"tion b( the Con%u*t"nt- it% +ro!e%%ion"* %t"!!- or it% "!!i*i"te% or "%%oci"te% under " contr"ct 4ith the Fundin. Source or the Procurin. Entit( in re*"tion to thi% Pro8ect m"( re%u*t in the re8ection o! it% bid3 Con%u*t"nt% %hou*d c*"ri!( their %itu"tion in th"t re%+ect 4ith the Procurin. Entit( be!ore +re+"rin. it% bid3 F"i*ure b( " Con%u*t"nt to !u**( di%c*o%e +otenti"* con!*ict o! intere%t "t the time o! Bid %ubmi%%ion- or "t " *"ter d"te in the e0ent th"t the +otenti"* con!*ict "ri%e% "!ter %uch d"te- %h"** re%u*t in the Procurin. Entit( "nd9or the Fundin. Source %ee>in. the im+o%ition o! the m"1imum "dmini%tr"ti0e- ci0i* "nd crimin"* +en"*tie% u+ to "nd inc*udin. im+ri%onment3 Con%u*t"nt% "re di%cour".ed to inc*ude o!!ici"*% "nd em+*o(ee% o! the Go0ernment o! the Phi*i++ine% &GOP' "% +"rt o! it% +er%onne*3 P"rtici+"tion o! o!!ici"*% "nd em+*o(ee% o! the GOP in the Pro8ect %h"** be %ub8ect to e1i%tin. ru*e% "nd re.u*"tion% o! the Ci0i* Ser0ice Commi%%ion3 F"irne%% "nd tr"n%+"renc( in the %e*ection +roce%% re@uire th"t Con%u*t"nt% do not deri0e un!"ir com+etiti0e "d0"nt".e !rom h"0in. +ro0ided con%u*tin. %er0ice% re*"ted to the Pro8ect in @ue%tion3 To thi% end- the Procurin. Entit( %h"** m">e "0"i*"b*e to "** the %hort *i%ted con%u*t"nt% to.ether 4ith the Biddin. Document% "** in!orm"tion th"t 4ou*d in th"t re%+ect .i0e e"ch Con%u*t"nt " com+etiti0e "d0"nt".e3

!"g
!"a

Corru+t- Fr"udu*ent- Co**u%i0e- "nd Coerci0e Pr"ctice%

The Procurin. Entit( "% 4e** "% the Con%u*t"nt% %h"** ob%er0e the hi.he%t %t"nd"rd o! ethic% durin. the +rocurement "nd e1ecution o! the contr"ct3 In +ur%u"nce o! thi% +o*ic(- the Procurin. Entit(6 de!ine%- !or +ur+o%e% o! thi% +ro0i%ion- the term% %et !orth be*o4 "% !o**o4%6 &'i Acorru+t +r"cticeB me"n% beh"0ior on the +"rt o! o!!ici"*% in the +ub*ic or +ri0"te %ector% b( 4hich the( im+ro+er*( "nd un*"4!u**( enrich them%e*0e%- other%- or induce other% to do %o- b( mi%u%in. the +o%ition in 4hich the( "re +*"ced"nd inc*ude% the o!!erin.- .i0in.- recei0in.- or %o*icitin. o! "n(thin. o! 0"*ue to in!*uence the "ction o! "n( %uch o!!ici"* in the +rocurement +roce%% or in contr"ct e1ecution; enterin.- on beh"*! o! the GOP- into "n( contr"ct or

!"h

=;

tr"n%"ction m"ni!e%t*( "nd .ro%%*( di%"d0"nt".eou% to the %"me- 4hether or not the +ub*ic o!!icer +ro!ited or 4i** +ro!it thereb(- "nd %imi*"r "ct% "% +ro0ided in $e+ub*ic #ct E0 :3 &'ii A!r"udu*ent +r"cticeB me"n% " mi%re+re%ent"tion o! !"ct% in order to in!*uence " +rocurement +roce%% or the e1ecution o! " contr"ct to the detriment o! the Procurin. Entit(- "nd inc*ude% co**u%i0e +r"ctice% "mon. Bidder% &+rior to or "!ter bid %ubmi%%ion' de%i.ned to e%t"b*i%h bid +rice% "t "rti!ici"*non,com+etiti0e *e0e*% "nd to de+ri0e the Procurin. Entit( o! the bene!it% o! !ree "nd o+en com+etition3 Aco**u%i0e +r"ctice%B me"n% " %cheme or "rr"n.ement bet4een t4o or more Bidder%- 4ith or 4ithout the >no4*ed.e o! the Procurin. Entit(- de%i.ned to e%t"b*i%h bid +rice% "t "rti!ici"*- non,com+etiti0e *e0e*%3 Acoerci0e +r"ctice%B me"n% h"rmin. or thre"tenin. to h"rm- direct*( or indirect*(- +er%on%- or their +ro+ert( to in!*uence their +"rtici+"tion in " +rocurement +roce%%- or "!!ect the e1ecution o! " contr"ct;

&'iii

&'i0

!"i

4i** re8ect " +ro+o%"* !or "4"rd i! it determine% th"t the Bidder recommended !or "4"rd h"% en.".ed in "n( o! the +r"ctice% mentioned in thi% C*"u%e !or +ur+o%e% o! com+etin. !or the contr"ct3 Further- the Procurin. Entit( 4i** %ee> to im+o%e the m"1imum ci0i*- "dmini%tr"ti0e- "nd9or crimin"* +en"*tie% "0"i*"b*e under "++*ic"b*e *"4% on indi0idu"*% "nd or."ni5"tion% deemed to be in0o*0ed in "n( o! the +r"ctice% mentioned in ITB C*"u%e &'h3 Furthermore- the Fundin. Source "nd the Procurin. Entit( re%er0e the ri.ht to in%+ect "nd "udit record% "nd "ccount% o! " Con%u*t"nt in the biddin. !or "nd +er!orm"nce o! " contr"ct them%e*0e% or throu.h inde+endent "uditor% "% re!*ected in the GCC C*"u%e &'bbbb3

!"b

!"c

!"j
!"d

Con%u*t"ntD% $e%+on%ibi*itie%
The Con%u*t"nt or it% du*( "uthori5ed re+re%ent"ti0e %h"** %ubmit " %4orn %t"tement in the !orm +re%cribed in Section /II3 Biddin. Form% "% re@uired in ITB C*"u%e &'..3 The Con%u*t"nt i% re%+on%ib*e !or the !o**o4in.6 H"0in. t">en %te+% to c"re!u**( e1"mine "** o! the Biddin. Document%;

!"e !"-

==

!"l !"m !"n !"o

H"0in. "c>no4*ed.ed "** condition%- *oc"* or other4i%e- "!!ectin. the im+*ement"tion o! the contr"ct; H"0in. m"de "n e%tim"te o! the !"ci*itie% "0"i*"b*e "nd needed !or thi% Pro8ect- i! "n(; H"0in. com+*ied 4ith it% re%+on%ibi*it( to in@uire or %ecure Su++*ement"*9Bid Bu**etin9% "% +ro0ided under ITB C*"u%e 3 3 3&'i3 En%urin. th"t it i% not Ab*"c>*i%tedB or b"rred !rom biddin. b( the GOP or "n( o! it% ".encie%- o!!ice%- cor+or"tion%- or LGU%inc*udin. !orei.n .o0ernment9!orei.n or intern"tion"* !in"ncin. in%titution 4ho%e b*"c>*i%tin. ru*e% h"0e been reco.ni5ed b( the GPPB; En%urin. th"t e"ch o! the document% %ubmitted in %"ti%!"ction o! the biddin. re@uirement% i% "n "uthentic co+( o! the ori.in"*com+*ete- "nd "** %t"tement% "nd in!orm"tion +ro0ided therein "re true "nd correct; #uthori5in. the He"d o! the Procurin. Entit( or it% du*( "uthori5ed re+re%ent"ti0e9% to 0eri!( "** the document% %ubmitted; En%urin. th"t the %i.n"tor( i% the du*( "uthori5ed re+re%ent"ti0e o! the Bidder- "nd .r"nted !u** +o4er "nd "uthorit( to do- e1ecute "nd +er!orm "n( "nd "** "ct% nece%%"r( "nd9or to re+re%ent the Bidder in the biddin.- 4ith the du*( not"ri5ed Secret"r(D% Certi!ic"te "tte%tin. to %uch !"ct- i! the Bidder i% " cor+or"tion+"rtner%hi+- coo+er"ti0e- or 8oint 0enture; Com+*(in. 4ith the di%c*o%ure +ro0i%ion under Section FG o! the #ct in re*"tion to other +ro0i%ion% o! $e+ub*ic #ct E0 :; "nd Com+*(in. 4ith e1i%tin. *"bor *"4% "nd %t"nd"rd%- i! "++*ic"b*e3

!"p

!"3 !"r

!"s !"t

Failure to observe any of the above responsibilities shall be at the ris- of the Consultant concerned* It %h"** be the %o*e re%+on%ibi*it( o! the +ro%+ecti0e bidder to determine "nd to %"ti%!( it%e*! b( %uch me"n% "% it con%ider% nece%%"r( or de%ir"b*e "% to "** m"tter% +ert"inin. to thi% Pro8ect- inc*udin.6 &"' the *oc"tion "nd the n"ture o! the contr"ct+ro8ect- or 4or>; &b' c*im"tic condition%; &c' tr"n%+ort"tion !"ci*itie%; &c' n"ture "nd condition o! the terr"in- .eo*o.ic"* condition% "t the %ite communic"tion !"ci*itie%re@uirement%- *oc"tion "nd "0"i*"bi*it( o! con%truction "..re."te% "nd other m"teri"*%- *"bor- 4"ter- e*ectric +o4er "nd "cce%% ro"d%; "nd &d' other !"ctor% th"t m"( "!!ect the co%t- dur"tion "nd e1ecution or im+*ement"tion o! the contr"ct+ro8ect- or 4or>3 The Procurin. Entit( %h"** not "%%ume "n( re%+on%ibi*it( re."rdin. erroneou% inter+ret"tion% or conc*u%ion% b( the Con%u*t"nt out o! the d"t" !urni%hed b( the Procurin. Entit(3

=2

Be!ore %ubmittin. their bid%- the Con%u*t"nt% "re deemed to h"0e become !"mi*i"r 4ith "** e1i%tin. *"4%- decree%- ordin"nce%- "ct% "nd re.u*"tion% o! the GOP 4hich m"( "!!ect the contr"ct in "n( 4"(3 The Con%u*t"nt %h"** be"r "** co%t% "%%oci"ted 4ith the +re+"r"tion "nd %ubmi%%ion o! hi% bid- "nd the Procurin. Entit( 4i** in no c"%e be re%+on%ib*e or *i"b*e !or tho%e co%t%- re."rd*e%% o! the conduct or outcome o! the biddin. +roce%%3 Con%u*t"nt% %hou*d note th"t the Procurin. Entit( 4i** on*( "cce+t bid% on*( !rom tho%e th"t h"0e +"id the nonre!und"b*e !ee !or the Biddin. Document% "t the o!!ice indic"ted in the $e@ue%t !or E1+re%%ion o! Intere%t3

!"u

Ori.in o! #%%oci"ted Good%

Un*e%% other4i%e indic"ted in the BDS- there i% no re%triction on the ori.in o! Good% other th"n tho%e +rohibited b( " deci%ion o! the United N"tion% Securit( Counci* t">en under Ch"+ter /II o! the Ch"rter o! the United N"tion%3

!"v
!"a

Subcontr"ct%
Un*e%% other4i%e %+eci!ied in the BDS- the Con%u*t"nt m"( %ubcontr"ct +ortion% o! the Con%u*tin. Ser0ice% to "n e1tent "% m"( be "++ro0ed b( the Procurin. Entit( "nd %t"ted in the BDS3 Ho4e0er- %ubcontr"ctin. o! "n( +ortion %h"** not re*ie0e the Con%u*t"nt !rom "n( *i"bi*it( or ob*i."tion th"t m"( "ri%e !rom the contr"ct !or thi% Pro8ect3 Subcontr"ctor% mu%t com+*( 4ith the e*i.ibi*it( criteri" "nd the document"r( re@uirement% %+eci!ied in the BDS3 In the e0ent th"t "n( %ubcontr"ctor i% !ound b( the Procurin. Entit( to be ine*i.ib*ethe %ubcontr"ctin. o! %uch +ortion o! the Con%u*tin. Ser0ice% %h"** be di%"**o4ed3 The Con%u*t"nt m"( identi!( the %ubcontr"ctor to 4hom " +ortion o! the Con%u*tin. Ser0ice% 4i** be %ubcontr"cted "t "n( %t".e o! the biddin. +roce%% or durin. contr"ct im+*ement"tion3 I! the Con%u*t"nt o+t% to di%c*o%e the n"me o! the %ubcontr"ctor durin. bid %ubmi%%ion- the Con%u*t"nt %h"** inc*ude the re@uired document% "% +"rt o! the technic"* com+onent o! it% bid3

!"b

!"c

Content% o! Biddin. Document% !"&

!"d

Pre,Bid Con!erence
I! %o %+eci!ied in the BDS- " +re,bid con!erence %h"** be he*d "t the 0enue "nd on the d"te indic"ted therein- to c*"ri!( "nd "ddre%% the Con%u*t"nt%D @ue%tion% on the technic"* "nd !in"nci"* com+onent% o! thi% Pro8ect3 Con%u*t"nt% "re encour".ed to "ttend the +re,bid con!erence to en%ure th"t the( !u**( under%t"nd the Procurin. Entit(D% =>

!"e

re@uirement%3 Non,"ttend"nce o! the Con%u*t"nt 4i** in no 4"( +re8udice it% bid; ho4e0er- the Con%u*t"nt i% e1+ected to >no4 the ch"n.e% "nd9or "mendment% to the Biddin. Document% di%cu%%ed durin. the +re,bid con!erence3 !"f #n( %t"tement m"de "t the +re,bid con!erence %h"** not modi!( the term% o! the Biddin. Document% un*e%% %uch %t"tement i% %+eci!ic"**( identi!ied in 4ritin. "% "n "mendment thereto "nd i%%ued "% " Su++*ement"*9Bid Bu**etin3

!"+
!"g

C*"ri!ic"tion% "nd #mendment% to Biddin. Document%

Con%u*t"nt% 4ho h"0e +urch"%ed the Biddin. Document% m"( re@ue%t !or c*"ri!ic"tion% on "n( +"rt o! the Biddin. Document% !or "n inter+ret"tion3 Such " re@ue%t mu%t be in 4ritin. "nd %ubmitted to the Procurin. Entit( "t the "ddre%% indic"ted in the BDS "t *e"%t ten & 0' c"*end"r d"(% be!ore the de"d*ine %et !or the %ubmi%%ion "nd recei+t o! bid%3 Su++*ement"*9Bid Bu**etin% m"( be i%%ued u+on the Procurin. Entit(D% initi"ti0e !or +ur+o%e% o! c*"ri!(in. or modi!(in. "n( +ro0i%ion o! the Biddin. Document% not *"ter th"n %e0en &G' c"*end"r d"(% be!ore the de"d*ine !or the %ubmi%%ion "nd recei+t o! bid%3 #n( modi!ic"tion to the Biddin. Document% %h"** be identi!ied "% "n "mendment3 #n( Su++*ement"*9Bid Bu**etin i%%ued b( the B#C %h"** "*%o be +o%ted on the Phi*i++ine Go0ernment E*ectronic Procurement S(%tem &Phi*GEPS' "nd the 4eb%ite o! the Procurin. Entit( concerned- i! "0"i*"b*e3 It %h"** be the re%+on%ibi*it( o! "** Con%u*t"nt% 4ho %ecure the Biddin. Document% to in@uire "nd %ecure Su++*ement"*9Bid Bu**etin% th"t m"( be i%%ued b( the B#C3 Ho4e0er- Con%u*t"nt% 4ho h"0e %ubmitted bid% be!ore the i%%u"nce o! the Su++*ement"*9Bid Bu**etin mu%t be in!ormed "nd "**o4ed to modi!( or 4ithdr"4 their bid% in "ccord"nce 4ith ITB C*"u%e &'113

!"h

!"i

Pre+"r"tion o! Bid% !"y L"n.u".e o! Bid%

The Bid- "% 4e** "% "** corre%+ondence "nd document% re*"tin. to the bid e1ch"n.ed b( the Con%u*t"nt "nd the Procurin. Entit(- %h"** be 4ritten in En.*i%h3 Su++ortin. document% "nd +rinted *iter"ture !urni%hed b( the Con%u*t"nt m"( be in "nother *"n.u".e +ro0ided the( "re "ccom+"nied b( "n "ccur"te tr"n%*"tion in En.*i%h certi!ied b( the "++ro+ri"te emb"%%( or con%u*"te in the Phi*i++ine%- in 4hich c"%e the En.*i%h tr"n%*"tion %h"** .o0ern- !or +ur+o%e% o! inter+ret"tion o! the bid3

!"A

Document% Com+ri%in. the Bid6 Technic"* Pro+o%"*

=B

!"j !"aa

)hi*e +re+"rin. the Technic"* Pro+o%"*- Con%u*t"nt% mu%t .i0e +"rticu*"r "ttention to the !o**o4in.6 The Technic"* Pro+o%"* %h"** not inc*ude "n( in!orm"tion3 #n( Technic"* Pro+o%"* cont"inin. in!orm"tion %h"** be dec*"red non,re%+on%i0e3 !in"nci"* !in"nci"*

!"bb

For +ro8ect% on " %t"!!,time b"%i%- the e%tim"ted number o! +ro!e%%ion"* %t"!!,month% %+eci!ied in the BDS %h"** be com+*ied 4ith3 Bid% %h"**- ho4e0er- be b"%ed on the number o! +ro!e%%ion"* %t"!!,month% e%tim"ted b( the Con%u*t"nt3 Pro+o%ed +ro!e%%ion"* %t"!! mu%t- "t " minimum- h"0e the e1+erience indic"ted in the BDS- +re!er"b*( 4or>in. under condition% %imi*"r to tho%e +re0"i*in. in the $e+ub*ic o! the Phi*i++ine%3 No "*tern"ti0e +ro!e%%ion"* %t"!! %h"** be +ro+o%ed- "nd on*( one Curricu*um /it"e &C/' m"( be %ubmitted !or e"ch +o%ition3 The Technic"* Pro+o%"* in!orm"tion9document%6 %h"** cont"in the !o**o4in.

!"cc

!"dd !"!"ee

Bid %ecurit( "% +re%cribed in ITB C*"u%e &'**3 I! the Bidder o+t% to %ubmit the bid %ecurit( in the !orm o!6 &'i " b"n> dr"!t9.u"r"ntee or "n irre0oc"b*e Letter o! Credit i%%ued b( " !orei.n b"n>- it %h"** be "ccom+"nied b( " con!irm"tion !rom " Uni0er%"* or Commerci"* B"n>; or " %uret( bond "ccom+"nied b( " certi!ic"tion comin. !rom "n "uthori5ed In%ur"nce Commi%%ion th"t " %uret( or in%ur"nce com+"n( i% "uthori5ed to i%%ue %uch in%trument3

&'ii

!"ff

In!orm"tion indic"ted in the +"r".r"+h% be*o4 mu%t be +ro0ided b( the Con%u*t"nt "nd e"ch +"rtner "nd9or %ubcontr"ctor- i! "n(!o**o4in. the !orm"t% de%cribed in Section /I3 Term% o! $e!erence6 &'i # brie! de%cri+tion o! the or."ni5"tion "nd out*ine o! recent e1+erience o! the Con%u*t"nt "nd e"ch +"rtner "nd9or %ubcontr"ctor on +ro8ect% o! " %imi*"r "nd re*"ted n"ture "% re@uired in !orm TPF 23 Con%u*t"ntD% $e!erence%3 For e"ch +ro8ect- the out*ine %hou*d indic"te inter alia& the +ro8ect- contr"ct "mount "nd the Con%u*t"ntD% in0o*0ement3 In!orm"tion %hou*d be +ro0ided on*( !or tho%e +ro8ect% !or 4hich the Con%u*t"nt 4"% *e."**( contr"cted b( it%e*! or "% one o! the m"8or +"rtici+"tin. con%u*t"nt% 4ithin "n "%%oci"tion3 )hene0er "++*ic"b*e- the e1+erience o! indi0idu"* e1+ert% !rom +ro8ect% com+*eted inde+endent*( or 4hen "%%oci"ted 4ith con%u*t"nt% other th"n the one 4ith 4hom the indi0idu"* i% current*( "%%oci"ted 4ith c"nnot be

=E

c*"imed "% the e1+erience o! the current con%u*t"nt or "n( one o! it% +"rtner% "nd9or %ubcontr"ctor%- but c"n be c*"imed b( the indi0idu"*% them%e*0e% in their C/%3 Con%u*t"nt% %hou*d be +re+"red to %ub%t"nti"te the c*"imed e1+erience i! %o re@ue%ted b( the Procurin. Entit(3 &'ii # conci%e- com+*ete- "nd *o.ic"* de%cri+tion o! ho4 the Con%u*t"ntD% te"m %h"** c"rr( out the %er0ice% to meet "** re@uirement% o! the TO$3 # 4or> +*"n %ho4in. in .r"+hic"* !orm"t &b"r ch"rt' the timin. o! m"8or "cti0itie%- "ntici+"ted coordin"tion meetin.%- "nd de*i0er"b*e% %uch "% re+ort% re@uired under the TO$3 # Time Schedu*e &TPF G3 Time Schedu*e !or Pro!e%%ion"* Per%onne*' indic"tin. c*e"r*( the e%tim"ted dur"tion in term% o! +er%on,month% &%ho4n %e+"r"te*( !or 4or> in the !ie*d "nd in the home o!!ice' "nd the +ro+o%ed timin. o! e"ch in+ut !or e"ch nomin"ted e1+ert- inc*udin. dome%tic e1+ert%- i! re@uired- u%in. the !orm"t %ho4n3 The %chedu*e %h"** "*%o indic"te 4hen e1+ert% "re 4or>in. in the +ro8ect o!!ice "nd 4hen the( "re 4or>in. "t *oc"tion% "4"( !rom the +ro8ect o!!ice3 #n or."ni5"tion ch"rt indic"tin. re*"tion%hi+% "mon.%t the Con%u*t"nt "nd "n( +"rtner "nd9or %ubcontr"ctor- the Procurin. Entit(- the Fundin. Source "nd the GOP- "nd other +"rtie% or %t">eho*der%- i! "n(- in0o*0ed in the +ro8ect3 Comment%- i! "n(- on the TO$ &TPF E3 Comment% "nd Su..e%tion% o! Con%u*t"nt on the Term% o! $e!erence "nd on D"t"- Ser0ice%- "nd F"ci*itie% to be Pro0ided b( the Proc urin. Entit(' to im+ro0e +er!orm"nce in c"rr(in. out the Pro8ect3 Inno0"ti0ene%% %h"** be "++reci"ted- inc*udin. 4or>"b*e %u..e%tion% th"t cou*d im+ro0e the @u"*it(9e!!ecti0ene%% o! the Pro8ect3 In thi% re."rd- un*e%% the Con%u*t"nt c*e"r*( %t"te% other4i%e- it %h"** be "%%umed b( the Procurin. Entit( th"t 4or> re@uired to im+*ement "n( %uch im+ro0ement%- "re inc*uded in the in+ut% %ho4n on the Con%u*t"ntD% St"!!in. Schedu*e3 # *i%t o! !"ci*itie% re@ue%ted b( the Con%u*t"nt to be +ro0ided b( the Procurin. Entit( in "ddition to tho%e %ho4n on the D"t" Sheet th"t m"( inc*ude %u++ort !"ci*itie% %uch "%6 counter+"rt %t"!!- o!!ice %+"ce- *oc"* tr"n%+ort"tione@ui+ment- dome%tic "dmini%tr"ti0e %u++ort- etc3 th"t 4ou*d be needed to c"rr( out the +ro8ect3 The n"me- ".e- n"tion"*it(- b"c>.round em+*o(ment record- "nd +ro!e%%ion"* e1+erience o! e"ch nomin"ted =1

&'iii

&'i0

&'0

&'0i

&'0ii

&'0iii

e1+ert inc*udin. on.oin. +ro8ect%- 4ith +"rticu*"r re!erence to the t(+e o! e1+erience re@uired !or the t"%>% "%%i.ned %hou*d be +re%ented in the C/ !orm"t %ho4n in TPF <3 Form"t o! Curricu*um /it"e &C/' !or Pro+o%ed Pro!e%%ion"* St"!!3 &'i1 &'1 On*( one C/ !or e"ch con%u*t"nt in0o*0ed in the Pro8ect m"( be %ubmitted !or e"ch +o%ition3 The Procurin. Entit( re@uire% th"t e"ch e1+ert con!irm th"t the content o! hi%9her C/ i% correct "nd the e1+ert% them%e*0e% %hou*d %i.n the certi!ic"tion o! the C/3 In "ddition- the e1+ert %hou*d %ubmit " %i.ned 4ritten commitment %t"tin. th"t the e1+ert %h"** 4or> !or the Pro8ect once "4"rded the contr"ct3 # 5ero r"tin. %h"** be .i0en to " nomin"ted e1+ert i! the e1+ert6 &313 ' i% +ro+o%ed !or " dome%tic +o%ition but i% not " Fi*i+ino citi5en; &3132' !"i*ed to %t"te n"tion"*it( on the C/; or &313E' the C/ i% not %i.ned in "ccord"nce 4ith +"r".r"+h &1' "bo0e3 !"gg S4orn %t"tement in "ccord"nce 4ith Section 2732&c'&i0' o! the I$$ o! $# : LF "nd u%in. the !orm +re%cribed in Section /II3 Biddin. Form%*

!"hh Document% Com+ri%in. the Bid6 Fin"nci"* Pro+o%"*

!"l #** in!orm"tion +ro0ided in " Con%u*t"ntD% Fin"nci"* Pro+o%"* %h"** be tre"ted "% con!identi"*3 The Fin"nci"* Pro+o%"* mu%t be %ubmitted in h"rd co+( u%in. the !orm"t %ho4n in Fin"nci"* Pro+o%"* Form%3 The Fin"nci"* Pro+o%"* re@uire% com+*etion o! %i1 &<' !orm%+"rticu*"r*(- FPF - FPF 2- FPF E- FPF F- FPF 7- "nd FPF <3 FPF 3 Fin"nci"* Pro+o%"* Submi%%ion Form %hou*d !orm the co0erin. *etter o! the Fin"nci"* Pro+o%"*3 Form FPF 23 Summ"r( o! Co%t% FPF E3 Bre">do4n o! Price +er #cti0it(- FPF F3 Bre">do4n o! $emuner"tion +er #cti0it(- FPF 73 $eimbur%"b*e% +er #cti0it("nd FPF <3 Mi%ce**"neou% E1+en%e%- re*"te to the co%t% o! con%u*tin. %er0ice% under t4o di%tinct c"te.orie%- n"me*(6 &"' $emuner"tion; "nd &b' $eimbur%"b*e E1+enditure%3 $emuner"tion i% di0ided into bi**in. r"te e%tim"te% !or intern"tion"* "nd dome%tic con%u*t"nt%3 $eimbur%"b*e E1+enditure% "re di0ided into +er diem r"te% !or intern"tion"* "nd dome%tic con%u*t"nt% "nd co%t% !or other reimbur%"b*e e1+enditure item% re@uired to +er!orm the con%u*tin. %er0ice%3

!"m

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!"o

The *i%t o! e1+ert%- "nd their re%+ecti0e in+ut%- identi!ied in Fin"nci"* Pro+o%"* Form%- mu%t m"tch the *i%t o! e1+ert% "nd their re%+ecti0e in+ut% %ho4n in Technic"* Pro+o%"* Form%3 The Con%u*t"nt %h"** be %ub8ect to Phi*i++ine t"1e% on "mount% +"("b*e b( the Procurin. Entit( under the contr"ct throu.h m"nd"ted 4ithho*din. b( *oc"* t"1 "uthoritie% o! %+eci!ied +ercent".e% o! %uch "mount% or other4i%e3 The BDS det"i*% the t"1e% +"("b*e3 The Fin"nci"* Pro+o%"* %hou*d c*e"r*( e%tim"te- "% " %e+"r"te "mount- the *oc"* t"1e% &inc*udin. %oci"* %ecurit('- dutie%- !ee%*e0ie%- "nd other ch"r.e% im+o%ed under the "++*ic"b*e *"4- on the Con%u*t"nt%- the %ubcontr"ctor%- "nd it% +er%onne* &other th"n Phi*i++ine N"tion"*% or +erm"nent re%ident% o! the Phi*i++ine%'3 Un*e%% other4i%e +ro0ided in the BDS- tot"* c"*cu*"ted bid +rice%"% e0"*u"ted "nd corrected !or minor "rithmetic"* correction%%uch "% com+ut"tion"* error%- 4hich e1ceed the "++ro0ed bud.et !or the contr"ct &#BC' %h"** not be con%idered3

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!"ii

#*tern"ti0e Bid%

Con%u*t"nt% %h"** %ubmit on*( one bid "nd %h"** not "%%oci"te 4ith "n( other entit( other th"n tho%e "*re"d( +ro0ided in it% e*i.ibi*it( document% "nd "**o4ed b( the Procurin. Entit(3

!"jj
!"s

Bid Currencie%
#** bid +rice% %h"** be @uoted in Phi*i++ine Pe%o% un*e%% other4i%e +ro0ided in the BDS3 Ho4e0er- !or +ur+o%e% o! bid e0"*u"tion- bid% denomin"ted in !orei.n currencie% %h"** be con0erted to Phi*i++ine currenc( b"%ed on the e1ch"n.e r"te +re0"i*in. on the d"( o! the bid o+enin.3 I! %o "**o4ed in "ccord"nce 4ith ITB C*"u%e &'%- the Procurin. Entit( !or +ur+o%e% o! bid e0"*u"tion "nd com+"rin. the bid +rice% 4i** con0ert the "mount% in 0"riou% currencie% in 4hich the bid +rice i% e1+re%%ed to Phi*i++ine Pe%o% "t the e1ch"n.e r"te "% +ub*i%hed in the Bang/o Sentral ng Pili%inas &BSP' re!erence r"te bu**etin on the d"( o! the bid o+enin.3 Un*e%% other4i%e %+eci!ied in the BDS- +"(ment o! the contr"ct +rice %h"** be m"de in Phi*i++ine Pe%o%3

!"t

!"u

!"-- Bid /"*idit(

!"v Bid% %h"** rem"in 0"*id !or the +eriod %+eci!ied in the BDS 4hich %h"** not e1ceed one hundred t4ent( & 20' c"*end"r d"(% !rom the d"te o! the o+enin. o! bid%3

2C

!"&

In e1ce+tion"* circum%t"nce%- +rior to the e1+ir"tion o! the bid 0"*idit( +eriod- the Procurin. Entit( m"( re@ue%t Con%u*t"nt% to e1tend the +eriod o! 0"*idit( o! their bid%3 The re@ue%t "nd the re%+on%e% %h"** be m"de in 4ritin.3 The bid %ecurit( de%cribed in ITB C*"u%e &'** %hou*d "*%o be e1tended corre%+ondin. to- "t *e"%tthe e1ten%ion o! the bid 0"*idit( +eriod3 # Con%u*t"nt m"( re!u%e the re@ue%t 4ithout !or!eitin. it% bid %ecurit(- but hi% bid %h"** no *on.er be con%idered !or !urther e0"*u"tion "nd "4"rd3 # Con%u*t"nt .r"ntin. the re@ue%t %h"** not be re@uired or +ermitted to modi!( it% bid3

!"ll
!"+

Bid Securit(
The bid %ecurit(- i%%ued in !"0or o! the Procurin. Entit(- in the "mount %t"ted in the BDS %h"** be e@u"* to the +ercent".e o! the #BC in "ccord"nce 4ith the !o**o4in. %chedu*e6 Form of Bid #ecurity .mount of Bid #ecurity !73ual to Percentage of the .BC"

a" Cash or cashierKs'managerKs chec- issued by a (niversal or Commercial Ban-* b" Bandraft'guarantee or irrevocable letter of credit issued by a (niversal or Commercial Ban-4 Provided$ ho&ever$ that it shall be confirmed or authenticated by a (niversal or Commercial Ban-$ if issued by a foreign ban-* c" #urety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authoriAed to issue such security* d" .ny combination of the foregoing*

T&o percent !;D"

Five percent !>D"

Proportionate to share of form &ith respect to total amount of security

For biddin.% conducted b( LGU%- the Con%u*t"nt m"( "*%o %ubmit bid %ecuritie% in the !orm o! c"%hierD%9m"n".erD% chec>- b"n> dr"!t9.u"r"nteeor irre0oc"b*e *etter o! credit !rom other b"n>% certi!ied b( the BSP "% "uthori5ed to i%%ue %uch !in"nci"* %t"tement3 *0*;* The bid %ecurit( %hou*d be 0"*id !or the +eriod %+eci!ied in the BDS3 #n( bid not "ccom+"nied b( "n "cce+t"b*e bid %ecurit( %h"** be re8ected b( the Procurin. Entit( "% non,re%+on%i0e3 No bid %ecuritie% %h"** be returned to the Con%u*t"nt% "!ter the o+enin. o! bid% "nd be!ore contr"ct %i.nin.- e1ce+t to tho%e th"t !"i*ed or dec*"red "%

*0*=*

20

+o%t,di%@u"*i!ied- u+on %ubmi%%ion o! " 4ritten 4"i0er o! their ri.ht to !i*e " motion !or recon%ider"tion "nd9or +rote%t3 )ithout +re8udice on it% !or!eiture- bid %ecuritie% %h"** be returned on*( "!ter the bidder 4ith the Lo4e%t C"*cu*"ted "nd $e%+on%i0e Bid h"% %i.ned the contr"ct "nd !urni%hed the +er!orm"nce %ecurit(- but in no c"%e *"ter th"n the e1+ir"tion o! the bid %ecurit( 0"*idit( +eriod indic"ted in ITB C*"u%e 3 3233 *0*2* U+on %i.nin. "nd e1ecution o! the contr"ct +ur%u"nt to ITB C*"u%e &'8888"nd the +o%tin. o! the +er!orm"nce %ecurit( +ur%u"nt to ITB C*"u%e &'@@@@- the Con%u*t"ntD% bid %ecurit( 4i** be di%ch"r.ed- but in no c"%e *"ter th"n the bid %ecurit( 0"*idit( +eriod "% indic"ted in ITB C*"u%e 3 3233 The bid %ecurit( m"( be !or!eited6 !"mm i! " Con%u*t"nt6 &'i &'ii &'iii 4ithdr"4% it% bid durin. the +eriod o! bid 0"*idit( %+eci!ied in ITB C*"u%e 3 323; doe% not "cce+t the correction o! error% +ur%u"nt to ITB C*"u%e 3 3 3&'r; !"i*% to %ubmit the re@uirement% 4ithin the +re%cribed +eriod or " !indin. "."in%t their 0er"cit( "% %t"ted in ITB C*"u%e &'..; or "n( other re"%on %t"ted in the BDS3

*0*>*

&'i0 !"nn

i! the %ucce%%!u* Con%u*t"nt6 &'i &'ii &'iii !"i*% to %i.n the contr"ct in "ccord"nce 4ith ITB C*"u%e &'8888; !"i*% to !urni%h +er!orm"nce %ecurit( in "ccord"nce 4ith ITB C*"u%e &'@@@@; or "n( other re"%on %t"ted in the BDS3

!"oo Form"t "nd Si.nin. o! Bid%

!"a Con%u*t"nt% %h"** %ubmit their bid% throu.h their du*( "uthori5ed re+re%ent"ti0e u%in. the "++ro+ri"te !orm% +ro0ided in Section /II3 Biddin. Form% on or be!ore the de"d*ine %+eci!ied in the ITB C*"u%e &'00 in t4o &2' %e+"r"te %e"*ed bid en0e*o+e%- "nd 4hich %h"** be %ubmitted %imu*t"neou%*(3 The !ir%t %h"** cont"in the technic"* +ro+o%"* "nd the %econd %h"** cont"in the !in"nci"* +ro+o%"*3 Form% "% mentioned in ITB C*"u%e &'" mu%t be com+*eted 4ithout "n( "*ter"tion% to their !orm"t- "nd no %ub%titute !orm %h"** be "cce+ted3 #** b*"n> %+"ce% %h"** be !i**ed in 4ith the in!orm"tion re@ue%ted3 2;

!"b

!"c

The Con%u*t"nt %h"** +re+"re "n ori.in"* o! the !ir%t "nd %econd en0e*o+e% "% de%cribed in ITB C*"u%e% &'5 "nd &'hh3 In "dditionthe Con%u*t"nt %h"** %ubmit co+ie% o! the !ir%t "nd %econd en0e*o+e%3 In the e0ent o! "n( di%cre+"nc( bet4een the ori.in"* "nd the co+ie%- the ori.in"* %h"** +re0"i*3 The bid- e1ce+t !or un"mended +rinted *iter"ture- %h"** be %i.ned"nd e"ch "nd e0er( +".e thereo! %h"** be initi"*ed- b( the du*( "uthori5ed re+re%ent"ti0e9% o! the Con%u*t"nt3 #n( inter*ine"tion%- er"%ure%- or o0er4ritin. %h"** be 0"*id on*( i! the( "re %i.ned or initi"*ed b( the du*( "uthori5ed re+re%ent"ti0e9% o! the Con%u*t"nt3

!"d

!"e

!"pp Se"*in. "nd M"r>in. o! Bid%

!"f Un*e%% other4i%e indic"ted in the BDS- Con%u*t"nt% %h"** enc*o%e their ori.in"* technic"* +ro+o%"* de%cribed in ITB C*"u%e &'5- in one %e"*ed en0e*o+e m"r>ed AO$IGIN#L , TECHNIC#L P$OPOS#LB- "nd the ori.in"* o! their !in"nci"* +ro+o%"* in "nother %e"*ed en0e*o+e m"r>ed AO$IGIN#L , FIN#NCI#L P$OPOS#LB- %e"*in. them "** in "n outer en0e*o+e m"r>ed AO$IGIN#L BIDB3 E"ch co+( o! the !ir%t "nd %econd en0e*o+e% %h"** be %imi*"r*( %e"*ed du*( m"r>in. the inner en0e*o+e% "% ACOPH NO3 III , TECHNIC#L P$OPOS#LB "nd ACOPH NO3 III C FIN#NCI#L P$OPOS#LB "nd the outer en0e*o+e "% ACOPH NO3 IIIBre%+ecti0e*(3 The%e en0e*o+e% cont"inin. the ori.in"* "nd the co+ie% %h"** then be enc*o%ed in one %in.*e en0e*o+e3 The ori.in"* "nd the number o! co+ie% o! the bid "% indic"ted in the BDS %h"** be t(+ed or 4ritten in inde*ib*e in> "nd %h"** be %i.ned b( the bidder or it% du*( "uthori5ed re+re%ent"ti0e9%3 #** en0e*o+e% %h"**6 cont"in the n"me o! the contr"ct to be bid in c"+it"* *etter%; be"r the n"me "nd "ddre%% o! the Con%u*t"nt in c"+it"* *etter%; be "ddre%%ed to the Procurin. Entit(D% B#C identi!ied in ITB C*"u%e 3 3 3&'.; be"r the %+eci!ic identi!ic"tion o! thi% biddin. +roce%% indic"ted in the $e@ue%t !or E1+re%%ion o! Intere%t; "nd be"r " 4"rnin. ADO NOT OPEN BEFO$EJB the d"te "nd time !or the o+enin. o! bid%- in "ccord"nce 4ith ITB C*"u%e &'003

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!"i !"33 !"rr !"ss !"tt !"uu

2=

!"j

I! bid% "re not %e"*ed "nd m"r>ed "% re@uired- the Procurin. Entit( 4i** "%%ume no re%+on%ibi*it( !or the mi%+*"cement or +rem"ture o+enin. o! the bid3

Submi%%ion o! Bid% !"vv De"d*ine !or Submi%%ion o! Bid%

Bid% mu%t be recei0ed b( the Procurin. Entit(D% B#C "t the "ddre%% "nd on or be!ore the d"te "nd time indic"ted in the BDS*

!"&& L"te Bid%

#n( bid %ubmitted "!ter the de"d*ine !or %ubmi%%ion "nd recei+t o! bid% +re%cribed b( the Procurin. Entit(- +ur%u"nt to ITB C*"u%e &'00- %h"** be dec*"red AL"teB "nd %h"** not be "cce+ted b( the Procurin. Entit(3

!"++ Modi!ic"tion "nd )ithdr"4"* o! Bid%

!"The Con%u*t"nt m"( modi!( it% bid "!ter it h"% been %ubmitted; +ro0ided th"t the modi!ic"tion i% recei0ed b( the Procurin. Entit( +rior to the de"d*ine +re%cribed !or %ubmi%%ion "nd recei+t o! bid%3 The Con%u*t"nt %h"** not be "**o4ed to retrie0e it% ori.in"* bid- but %h"** be "**o4ed to %ubmit "nother bid e@u"**( %e"*ed- +ro+er*( identi!ied- *in>ed to it% ori.in"* bid m"r>ed "% ATECHNIC#L MODIFIC#TIONB or AFIN#NCI#L MODIFIC#TIONB "nd %t"m+ed Arecei0edB b( the B#C3 Bid modi!ic"tion% recei0ed "!ter the "++*ic"b*e de"d*ine %h"** not be con%idered "nd %h"** be returned to the Con%u*t"nt uno+ened3 # Con%u*t"nt m"(- throu.h " *etter o! 4ithdr"4"*- 4ithdr"4 it% bid "!ter it h"% been %ubmitted- !or 0"*id "nd 8u%ti!i"b*e re"%on; +ro0ided th"t the *etter o! 4ithdr"4"* i% recei0ed b( the Procurin. Entit( +rior to the de"d*ine +re%cribed !or %ubmi%%ion "nd recei+t o! bid%3 Bid% re@ue%ted to be 4ithdr"4n in "ccord"nce 4ith ITB C*"u%e &'> %h"** be returned uno+ened to the Con%u*t"nt%3 # Con%u*t"nt m"( "*%o e1+re%% it% intention not to +"rtici+"te in the biddin. throu.h " *etter 4hich %hou*d re"ch "nd be %t"m+ed b( the B#C be!ore the de"d*ine !or %ubmi%%ion "nd recei+t o! bid%3 # Con%u*t"nt th"t 4ithdr"4% it% bid %h"** not be +ermitted to %ubmit "nother biddirect*( or indirect*(- !or the %"me contr"ct3 No bid m"( be modi!ied "!ter the de"d*ine !or %ubmi%%ion o! bid%3 No bid m"( be 4ithdr"4n in the inter0"* bet4een the de"d*ine !or %ubmi%%ion o! bid% "nd the e1+ir"tion o! the +eriod o! bid 0"*idit( %+eci!ied b( the Con%u*t"nt on the Fin"nci"* Bid Form3 )ithdr"4"* o! " bid durin. thi% inter0"* %h"** re%u*t in the !or!eiture o! the Con%u*t"ntD% bid %ecurit(- +ur%u"nt to ITB C*"u%e

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3 373- "nd the im+o%ition o! "dmini%tr"ti0e- ci0i*- "nd crimin"* %"nction% "% +re%cribed b( $3#3 : LF "nd it% I$$3

E0"*u"tion "nd Com+"ri%on o! Bid% !"yy Proce%% to be Con!identi"*

!"o Member% o! the B#C- inc*udin. it% %t"!! "nd +er%onne*- "% 4e** "% it% Secret"ri"t "nd T)G- "re +rohibited !rom m">in. or "cce+tin. "n( >ind o! communic"tion 4ith "n( Con%u*t"nt re."rdin. the e0"*u"tion o! their bid% unti* the i%%u"nce o! the Notice o! #4"rdun*e%% other4i%e "**o4ed in the BDS or in the c"%e o! ITB C*"u%e &'553 #n( e!!ort b( " bidder to in!*uence the Procurin. Entit( in the Procurin. Entit(D% deci%ion in re%+ect o! bid e0"*u"tion- bid com+"ri%on or contr"ct "4"rd 4i** re%u*t in the re8ection o! the Con%u*t"ntD% bid3

!"p

!"AA

C*"ri!ic"tion o! Bid%

To assist in the evaluation$ comparison and post%3ualification of the bids$ the Procuring 7ntity may as- in &riting any Consultant for a clarification of its bid* .ll responses to re3uests for clarification shall be in &riting* .ny clarification submitted by a Consultant in respect to its bid and that is not in response to a re3uest by the Procuring 7ntity shall not be considered*

!"aaa Bid E0"*u"tion

!"3 For the e0"*u"tion o! bid%- numeric"* r"tin.% %h"** be u%ed3 In order to e*imin"te bi"% in e0"*u"tin. the Bid%- it i% recommended th"t the hi.he%t "nd *o4e%t %core% !or e"ch Con%u*t"nt !or e"ch criterion %h"** not be con%idered in determinin. the "0er".e %core% o! the Con%u*t"nt%- e1ce+t 4hen the e0"*u"tion i% conducted in " co**e.i"* m"nner3 For com+*e1 or uni@ue undert">in.%- %uch "% tho%e in0o*0in. ne4 conce+t%9techno*o.( or !in"nci"* "d0i%or( %er0ice%- +"rtici+"tin. %hort *i%ted con%u*t"nt% m"( be re@uired- "t the o+tion o! the Procurin. Entit( concerned- to m">e "n or"* +re%ent"tion to be +re%ented b( e"ch Con%u*t"nt- or it% nomin"ted Pro8ect M"n".er or he"d- in c"%e o! con%u*tin. !irm%- 4ithin !i!teen & 7' c"*end"r d"(% "!ter the de"d*ine !or %ubmi%%ion o! Technic"* Pro+o%"*%3 The entire e0"*u"tion +roce%%- inc*udin. the %ubmi%%ion o! the re%u*t% thereo! to the He"d o! the Procurin. Entit( !or "++ro0"*%h"** be com+*eted in not more th"n t4ent(,one &2 ' c"*end"r d"(% "!ter the de"d*ine !or recei+t o! bid%3 The bid 4ith the hi.he%t r"n> %h"** be identi!ied "% the Hi.he%t $"ted Bid3 The He"d o! the Procurin. Entit( %h"** "++ro0e or di%"++ro0e the

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2>

recommend"tion% o! the B#C 4ithin t4o &2' c"*end"r d"(% "!ter recei+t o! the re%u*t% o! the e0"*u"tion !rom the B#C3 !"t #** +"rtici+"tin. %hort *i%ted con%u*t"nt% %h"** be !urni%hed the re%u*t% &r"n>in. "nd tot"* %core% on*(' o! the e0"*u"tion "!ter the "++ro0"* b( the He"d o! the Procurin. Entit( o! the r"n>in.3 S"id re%u*t% %h"** "*%o be +o%ted in the Phi*GEPS "nd the 4eb%ite o! the Procurin. Entit(- i! "0"i*"b*e- !or " +eriod o! not *e%% th"n %e0en &G' c"*end"r d"(%3

!"bbb O+enin. "nd E0"*u"tion o! Technic"* Pro+o%"*%

!"u The Procurin. Entit( %h"** conduct " det"i*ed e0"*u"tion o! bid% !o**o4in. the +rocedure% %+eci!ied in the BDS de+endin. on the e0"*u"tion +rocedure identi!ied in the $e@ue%t !or E1+re%%ion o! Intere%t "nd ITB C*"u%e 3 3 The B#C e0"*u"te% the Technic"* Pro+o%"*% on the b"%i% o! their com+*i"nce 4ith the re@uirement% under ITB C*"u%e &'5 "nd re%+on%i0ene%% to the TO$ u%in. the !o**o4in. criteri"6 Mu"*it( o! +er%onne* to be "%%i.ned to the Pro8ect 4hich co0er% %uit"bi*it( o! >e( %t"!! to +er!orm the dutie% !or the Pro8ect "nd .ener"* @u"*i!ic"tion% "nd com+etence inc*udin. educ"tion "nd tr"inin. o! the >e( %t"!!;

!"v

!"ccc

!"ddd E1+erience "nd c"+"bi*it( o! the CONSULT#NT 4hich inc*ude record% o! +re0iou% en.".ement "nd @u"*it( o! +er!orm"nce in %imi*"r "nd in other +ro8ect%; re*"tion%hi+ 4ith +re0iou% "nd current c*ient%; "nd- o0er"** 4or> commitment%- .eo.r"+hic"* di%tribution o! current9im+endin. +ro8ect% "nd "ttention to be .i0en b( the con%u*t"nt3 The %uit"bi*it( o! the CONSULT#NT to the Pro8ect %h"** con%ider both the o0er"** e1+erience% o! the !irm "nd the indi0idu"* e1+erience% o! the +rinci+"* "nd >e( %t"!! inc*udin. the time% 4hen em+*o(ed b( other con%u*t"nt%; "nd !"eee P*"n o! "++ro"ch "nd methodo*o.( 4ith em+h"%i% on the c*"rit(!e"%ibi*it(- inno0"ti0ene%% "nd com+rehen%i0ene%% o! the +*"n "++ro"ch- "nd the @u"*it( o! inter+ret"tion o! +ro8ect +rob*em%ri%>%- "nd %u..e%ted %o*ution%3 The B#C %h"** "%%i.n numeric"* 4ei.ht% to e"ch o! the "bo0e criteri" 4hich %h"** be indic"ted in the BDS3 # Bid %h"** be re8ected "t thi% %t".e i! it doe% not re%+ond to im+ort"nt "%+ect% o! the TO$ or i! it !"i*% to "chie0e the minimum Technic"* Score &St' indic"ted in the BDS3 Technic"* Pro+o%"*% %h"** not be con%idered !or e0"*u"tion in "n( o! the !o**o4in. c"%e%6 *"te %ubmi%%ion- i.e.- "!ter the de"d*ine %et in the ITB Clause &'00;

!"&

!"+ !"fff

2B

!"ggg !"i*ure to %ubmit "n( o! the technic"* re@uirement% +ro0ided under thi% ITB "nd TO$; !"hhh the Con%u*t"nt th"t %ubmitted " Bid or "n( o! it% +"rtner "nd9or %ubcontr"ctor be*on.% to one o! the con!*ict o! intere%t c"%e% "% de%cribed in ITB C*"u%e% 3 3273&'i to 3 3273&'8 "nd !"i*ed to m">e " +ro+er %t"tement to th"t e!!ect in the co0er *etter; or !"iii the Technic"* Pro+o%"* inc*uded "n( co%t o! the %er0ice%3

!"jjj
!"y !"A

O+enin. "nd E0"*u"tion o! Fin"nci"* Pro+o%"*%

Fin"nci"* Pro+o%"*% %h"** be o+ened on the d"te indic"ted in the B #3 The Fin"nci"* Pro+o%"*% o+ened %h"** be e0"*u"ted b"%ed on the e0"*u"tion +rocedure indic"ted in ITB C*"u%e 3 3273&'" u%in. the corre%+ondin. +rocedure +ro0ided in the BDS*

!"--- Ne.oti"tion%
!"aa !"bb !"lll !"mmm Ne.oti"tion% %h"** be he*d "t the "ddre%% indic"ted in the BDS3 The "im i% to re"ch ".reement on "** +oint%3 Ne.oti"tion% %h"** co0er the !o**o4in.6 Di%cu%%ion "nd c*"ri!ic"tion o! the TO$ "nd Sco+e o! Ser0ice%; Di%cu%%ion "nd !in"*i5"tion o! the methodo*o.( "nd 4or> +ro.r"m +ro+o%ed b( the Con%u*t"nt;

!"nnn Con%ider"tion o! "++ro+ri"tene%% o! @u"*i!ic"tion% "nd +ertinent com+en%"tion- number o! m"n,month% "nd the +er%onne* to be "%%i.ned to the 8ob- t">in. note o! o0er,@u"*i!ied +er%onne* to be commen%ur"te 4ith the com+en%"tion o! +er%onne* 4ith the "++ro+ri"te @u"*i!ic"tion%- number o! m"n,month% "nd %chedu*e o! "cti0itie% &m"nnin. %chedu*e'; !"ooo Di%cu%%ion on the %er0ice%- !"ci*itie% "nd d"t"- i! "n(- to be +ro0ided b( Procurin. Entit( concerned; !"ppp Un*e%% other4i%e indic"ted in the BDS- di%cu%%ion on the Fin"nci"* Pro+o%"* %ubmitted b( the Con%u*t"nt; "nd !"333 Pro0i%ion% o! the contr"ct3 !"cc H"0in. %e*ected the Con%u*t"nt on the b"%i% o!- "mon. other thin.%- "n e0"*u"tion o! the +ro+o%ed >e( +ro!e%%ion"* %t"!!- the Procurin. Entit( e1+ect% to ne.oti"te " contr"ct on the b"%i% o! the e1+ert% n"med in the bid3 Be!ore contr"ct ne.oti"tion%- the Procurin. Entit( %h"** re@uire "%%ur"nce% th"t the e1+ert% %h"** be "ctu"**( "0"i*"b*e3 The Procurin. Entit( %h"** not con%ider 2E

%ub%titution% durin. contr"ct ne.oti"tion% other th"n !or re"%on% o! de"th or i**ne%% un*e%% both +"rtie% ".ree th"t undue de*"( in the %e*ection +roce%% m">e% %uch %ub%titution un"0oid"b*e or th"t %uch ch"n.e% "re critic"* to meet the ob8ecti0e% o! the Pro8ect3 I! thi% i% not the c"%e "nd i! it i% e%t"b*i%hed th"t >e( %t"!! 4ere o!!ered in the bid 4ithout con!irmin. their "0"i*"bi*it(- the Con%u*t"nt m"( be di%@u"*i!ied3 Once the contr"ct h"% been "4"rded- no re+*"cement %h"** be "**o4ed unti* "!ter !i!t( +ercent &70=' o! the +er%onne*D% m"n,month% h"0e been %er0ed- e1ce+t !or 8u%ti!i"b*e re"%on%3 /io*"tor% %h"** be !ined "n "mount e@u"* to the re!und o! the re+*"ced +er%onne*D% b"%ic r"te- 4hich %hou*d be "t *e"%t !i!t( +ercent &70=' o! the tot"* b"%ic r"te !or the dur"tion o! the en.".ement3 !"dd Ne.oti"tion% %h"** inc*ude " di%cu%%ion o! the technic"* +ro+o%"*the +ro+o%ed methodo*o.( &4or> +*"n'- %t"!!in. "nd "n( %u..e%tion% m"de b( the Con%u*t"nt to im+ro0e the TO$3 The Procurin. Entit( "nd Con%u*t"nt %h"** then 4or> out the !in"* TO$- %t"!!in.- "nd b"r ch"rt% indic"tin. "cti0itie%- %t"!!- +eriod% in the !ie*d "nd in the home o!!ice- %t"!!,month%- *o.i%tic%- "nd re+ortin.3 The ".reed 4or> +*"n "nd !in"* TO$ %h"** then be incor+or"ted in #++endi1 I "nd !orm +"rt o! the contr"ct3 S+eci"* "ttention %h"** be +"id to .ettin. the mo%t the Con%u*t"nt c"n o!!er 4ithin the "0"i*"b*e bud.et "nd to c*e"r*( de!inin. the in+ut% re@uired !rom the Procurin. Entit( to en%ure %"ti%!"ctor( im+*ement"tion o! the Pro8ect3 The !in"nci"* ne.oti"tion% %h"** inc*ude " c*"ri!ic"tion o! the Con%u*t"ntD% t"1 *i"bi*it( in the Phi*i++ine%- i! "n(- "nd the m"nner in 4hich it %h"** be re!*ected in the contr"ct; "nd %h"** re!*ect the ".reed technic"* modi!ic"tion% in the co%t o! the %er0ice%3 The ne.oti"tion% %h"** conc*ude 4ith " re0ie4 o! the dr"!t !orm o! the contr"ct3 To com+*ete ne.oti"tion%- the Procurin. Entit( "nd the Con%u*t"nt %h"** initi"* the ".reed contr"ct3 I! ne.oti"tion% !"i*- the Procurin. Entit( %h"** in0ite the Con%u*t"nt 4ho%e Bid recei0ed the %econd hi.he%t %core to ne.oti"te " contr"ct3 I! ne.oti"tion% %ti** !"i*- the Procurin. Entit( %h"** re+e"t the +roce%% !or the ne1t,in, r"n> Con%u*t"nt unti* the ne.oti"tion i% %ucce%%!u**( com+*eted3

!"ee

!"rrr Po%t Mu"*i!ic"tion

!"ff The Procurin. Entit( %h"** determine to it% %"ti%!"ction 4hether the Con%u*t"nt th"t i% e0"*u"ted "% h"0in. %ubmitted the Hi.he%t $"ted Bid &H$B' com+*ie% 4ith "nd i% re%+on%i0e to "** the re@uirement% "nd condition% %+eci!ied in the E*i.ibi*it( Document% "nd ITB C*"u%e% &'5 "nd &'hh3 )ithin " non,e1tendib*e +eriod o! three &E' c"*end"r d"(% !rom recei+t b( the Con%u*t"nt o! the notice !rom the B#C th"t it i% the H$B- the Con%u*t"nt %h"** %ubmit the !o**o4in. document"r( re@uirement%6 21

!"gg

!"sss !"ttt

T"1 c*e"r"nce +er E1ecuti0e Order E:L- Serie% o! 2007; L"te%t income "nd bu%ine%% t"1 return% in the !orm %+eci!ied in the BDS;

!"uuu Certi!ic"te o! Phi*GEPS $e.i%tr"tion; "nd !"vvv Other "++ro+ri"te *icen%e% "nd +ermit% re@uired b( *"4 "nd %t"ted in the BDS3 F"i*ure o! the Con%u*t"nt dec*"red "% H$B to du*( %ubmit the re@uirement% under thi% C*"u%e or " !indin. "."in%t the 0er"cit( o! %uch%h"** be .round !or !or!eiture o! the bid %ecurit( "nd di%@u"*i!ic"tion o! the Con%u*t"nt !or "4"rd3 *0*B* The determin"tion %h"** be b"%ed u+on "n e1"min"tion o! the document"r( e0idence o! the Con%u*t"ntD% @u"*i!ic"tion% %ubmitted +ur%u"nt to ITB C*"u%e% &'5 "nd &'hh- "% 4e** "% other in!orm"tion "% the Procurin. Entit( deem% nece%%"r( "nd "++ro+ri"te- u%in. " non, di%cretion"r( A+"%%9!"i*B criterion3 I! the B#C determine% th"t the Con%u*t"nt 4ith the H$B +"%%e% "** the criteri" !or +o%t,@u"*i!ic"tion- it %h"** dec*"re the %"id bid "% the Con%u*t"nt 4ith the Hi.he%t $"ted "nd $e%+on%i0e Bid &H$$B'- "nd recommend to the He"d o! the Procurin. Entit( the "4"rd o! contr"ct to the %"id Con%u*t"nt "t it% %ubmitted +rice or it% c"*cu*"ted bid +rice4hiche0er i% *o4er- %ub8ect to ITB C*"u%e 3 3:3&'e3 # ne."ti0e determin"tion %h"** re%u*t in re8ection o! the Con%u*t"ntD% bidin 4hich e0ent the Procurin. Entit( %h"** +roceed to the ne1t H$B to m">e " %imi*"r determin"tion o! th"t Con%u*t"ntD% c"+"bi*itie% to +er!orm %"ti%!"ctori*(3 I! the %econd Con%u*t"nt- ho4e0er- !"i*% the +o%t @u"*i!ic"tion- the +rocedure !or +o%t @u"*i!ic"tion %h"** be re+e"ted !or the Con%u*t"nt 4ith the ne1t H$B- "nd %o on unti* the H$$B i% determined !or contr"ct "4"rd3 )ithin " +eriod not e1ceedin. %e0en &G' c"*end"r d"(% !rom the d"te o! recei+t o! the recommend"tion o! the B#C- the He"d o! the Procurin. Entit( %h"** "++ro0e or di%"++ro0e the %"id recommend"tion3 In the c"%e o! GOCC% "nd GFI%- the +eriod +ro0ided herein %h"** be !i!teen & 7' c"*end"r d"(%3

*0*E*

*0*1*

*0*/*

!"&&&
!"a

$e%er0"tion C*"u%e

Not4ith%t"ndin. the e*i.ibi*it(- %hort *i%tin.- or +o%t,@u"*i!ic"tion o! " Con%u*t"nt- the Procurin. Entit( concerned re%er0e% the ri.ht to re0ie4 it% @u"*i!ic"tion% "t "n( %t".e o! the +rocurement +roce%% i! it h"% re"%on"b*e .round% to be*ie0e th"t " mi%re+re%ent"tion h"% been m"de b( the %"id Con%u*t"nt- or th"t there h"% been " ch"n.e in the Con%u*t"ntD% c"+"bi*it( to undert">e thi% Pro8ect !rom the time it %ubmitted it% e*i.ibi*it( re@uirement%3 Shou*d %uch re0ie4

2/

unco0er "n( mi%re+re%ent"tion m"de in the e*i.ibi*it( "nd biddin. re@uirement%- %t"tement% or document%- or "n( ch"n.e% in the %itu"tion o! the Con%u*t"nt 4hich 4i** "!!ect it% c"+"bi*it( to undert">e the +ro8ect %o th"t it !"i*% the +re%et e*i.ibi*it( or bid e0"*u"tion criteri"- the Procurin. Entit( %h"** con%ider the %"id Con%u*t"nt "% ine*i.ib*e "nd %h"** di%@u"*i!( it !rom %ubmittin. " bid or !rom obt"inin. "n "4"rd or contr"ct3 !"b B"%ed on the !o**o4in. .round%- the Procurin. Entit( re%er0e% the ri.ht to re8ect "n( "nd "** bid%- dec*"re " !"i*ure o! biddin. "t "n( time +rior to the contr"ct "4"rd- or not to "4"rd the contr"ct4ithout thereb( incurrin. "n( *i"bi*it(- "nd m">e no "%%ur"nce th"t " contr"ct %h"** be entered into "% " re%u*t o! the biddin.6

!"+++ i! there i% +rim" !"cie e0idence o! co**u%ion bet4een "++ro+ri"te +ub*ic o!!icer% or em+*o(ee% o! the Procurin. Entit(- or bet4een the B#C "nd "n( o! the bidder%- or i! the co**u%ion i% bet4een or "mon. the bidder% them%e*0e%- or bet4een " bidder "nd " third +"rt(- inc*udin. "n( "ct 4hich re%trict%- %u++re%%e% or nu**i!ie% or tend% to re%trict- %u++re%% or nu**i!( com+etition; !"yyy i! the Procurin. Entit(D% B#C i% !ound to h"0e !"i*ed in !o**o4in. the +re%cribed biddin. +rocedure%; or !"AAA !or "n( 8u%ti!i"b*e "nd re"%on"b*e .round 4here the "4"rd o! the contr"ct 4i** not redound to the bene!it o! the GOP "% !o**o4%6 &'i I! the +h(%ic"* "nd economic condition% h"0e %i.ni!ic"nt*( ch"n.ed %o "% to render the +ro8ect no *on.er economic"**(!in"nci"**( or technic"**( !e"%ib*e "% determined b( the he"d o! the +rocurin. entit(; I! the +ro8ect i% no *on.er nece%%"r( "% determined b( the He"d o! the Procurin. Entit(; "nd I! the %ource o! !und% !or the +ro8ect h"% been 4ithhe*d or reduced throu.h no !"u*t o! the Procurin. Entit(3 In "ddition- the Procurin. Entit( m"( *i>e4i%e dec*"re " !"i*ure o! biddin. 4hen6

&'ii &'iii &'i

!"aaaa No bid% "re recei0ed; !"bbbb #** +ro%+ecti0e bidder% "re dec*"red ine*i.ib*e; !"cccc #** bid% !"i* to com+*( 4ith "** the bid re@uirement% or !"i* +o%t, @u"*i!ic"tion; or !"dddd The bidder 4ith the H$$B re!u%e%- 4ithout 8u%ti!i"b*e c"u%e to "cce+t the "4"rd o! contr"ct- "nd no "4"rd i% m"de3

>C

#4"rd o! Contr"ct !"eeee Contr"ct #4"rd

!"c Sub8ect to ITB C*"u%e &'rrr- the Procurin. Entit( %h"** "4"rd the contr"ct to the Bidder 4ho%e bid h"% been determined to be the H$$B3 Prior to the e1+ir"tion o! the +eriod o! bid 0"*idit(- the Procurin. Entit( %h"** noti!( the %ucce%%!u* Con%u*t"nt in 4ritin. th"t it% bid h"% been "cce+ted- throu.h " Notice o! #4"rd recei0ed +er%on"**( or %ent b( re.i%tered m"i* or e*ectronic"**(- recei+t o! 4hich mu%t be con!irmed in 4ritin. 4ithin t4o &2' d"(% b( the Con%u*t"nt 4ith the H$$B "nd %ubmitted +er%on"**( or %ent b( re.i%tered m"i* or e*ectronic"**( to the Procurin. Entit(3 Not4ith%t"ndin. the i%%u"nce o! the Notice o! #4"rd- "4"rd o! contr"ct %h"** be %ub8ect to the !o**o4in. condition%6 Submi%%ion o! the 0"*id ?/#- i! "++*ic"b*e- 4ithin ten & 0' c"*end"r d"(% !rom recei+t b( the Con%u*t"nt o! the notice !rom the B#C th"t the Con%u*t"nt h"% the H$$B;

!"d

!"e !"ffff

!"gggg Po%tin. o! the +er!orm"nce %ecurit( in "ccord"nce 4ith ITB C*"u%e &'@@@@; !"hhhh Si.nin. o! the contr"ct "% +ro0ided in ITB C*"u%e &'8888; "nd !"iiii #++ro0"* b( hi.her "uthorit(- i! re@uired3

!"jjjj Si.nin. o! the Contr"ct

!"f #t the %"me time "% the Procurin. Entit( noti!ie% the %ucce%%!u* Bidder th"t it% bid h"% been "cce+ted- the Procurin. Entit( %h"** %end the Contr"ct Form to the Bidder- 4hich contr"ct h"% been +ro0ided in the Biddin. Document%- incor+or"tin. therein "** ".reement% bet4een the +"rtie%3 )ithin ten & 0' c"*end"r d"(% !rom recei+t o! the Notice o! #4"rdthe %ucce%%!u* Bidder %h"** +o%t the re@uired +er!orm"nce %ecurit( "nd %i.n "nd d"te the contr"ct "nd return it to the Procurin. Entit(3 The Procurin. Entit( %h"** enter into contr"ct 4ith the %ucce%%!u* Bidder 4ithin the %"me ten & 0' c"*end"r d"( +eriod +ro0ided th"t "** the document"r( re@uirement% "re com+*ied 4ith3 The !o**o4in. document% %h"** !orm +"rt o! the contr"ct6

!"g

!"h

!"i

!"---- Contr"ct #.reement; !"llll Biddin. Document%; >0

!"mmmm )innin. bidderD% bid- inc*udin. the Technic"* "nd Fin"nci"* Pro+o%"*%- "nd "** other document%9%t"tement% %ubmitted; !"nnnn Per!orm"nce Securit(; !"oooo Notice o! #4"rd o! Contr"ct; "nd !"pppp Other contr"ct document% th"t m"( be re@uired b( e1i%tin. *"4% "nd9or %+eci!ied in the BDS3

!"3333
!"j

Per!orm"nce Securit(

Un*e%% other4i%e +ro0ided in the BDS- to .u"r"ntee the !"ith!u* +er!orm"nce b( the 4innin. Con%u*t"nt o! it% ob*i."tion% under the contr"ct- it %h"** +o%t " +er!orm"nce %ecurit( 4ithin " m"1imum +eriod o! ten & 0' c"*end"r d"(% !rom the recei+t o! the Notice o! #4"rd !rom the Procurin. Entit( "nd in no c"%e *"ter th"n the %i.nin. o! the contr"ct3 The +er!orm"nce %ecurit( %h"** be denomin"ted in Phi*i++ine Pe%o% "nd +o%ted in !"0or o! the Procurin. Entit( in "n "mount e@u"* to the +ercent".e o! the tot"* contr"ct +rice in "ccord"nce 4ith the !o**o4in. %chedu*e6 .mount of Performance #ecurity !73ual to Percentage of the Total Contract Price"

!"-

Form of Performance #ecurity !"a Cash or cashierKs'managerKs checissued by a (niversal or Commercial Ban-* !"b Bandraft'guarantee or irrevocable letter of credit issued by a (niversal or Commercial Ban-4 Provided$ ho&ever$ that it shall be confirmed or authenticated by a (niversal or Commercial Ban-$ if issued by a foreign ban-* !"c #urety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authoriAed to issue such security5 and'or !"d .ny combination of the foregoing* >;

Five percent !>D"

Thirty percent !=CD"

Proportionate to share of form &ith respect

to total amount of security *0*0C* F"i*ure o! the %ucce%%!u* Con%u*t"nt to com+*( 4ith the "bo0e,mentioned re@uirement %h"** con%titute %u!!icient .round !or the "nnu*ment o! the "4"rd "nd !or!eiture o! the bid %ecurit(- in 4hich e0ent the Procurin. Entit( %h"** initi"te "nd com+*ete the +o%t @u"*i!ic"tion o! the %econd H$B3 The +rocedure %h"** be re+e"ted unti* the H$$B i% identi!ied "nd %e*ected !or contr"ct "4"rd3 Ho4e0er i! no Con%u*t"nt +"%%ed +o%t, @u"*i!ic"tion- the B#C %h"** dec*"re the biddin. " !"i*ure "nd conduct " re,biddin. 4ith re,"d0erti%ement3

!"rrrr Notice to Proceed

!"a )ithin three &E' c"*end"r d"(% !rom the d"te o! "++ro0"* o! the contr"ct b( the "++ro+ri"te .o0ernment "++ro0in. "uthorit(- the Procurin. Entit( %h"** i%%ue it% Notice to Proceed to the Con%u*t"nt3 The d"te o! the Con%u*t"ntD% recei+t o! the Notice to Proceed 4i** be re."rded "% the e!!ecti0e d"te o! the contr"ct- un*e%% other4i%e %+eci!ied in the BDS3

!"b

>=

Section III. Bid Data Sheet

Note% on the Bid D"t" Sheet
#ection III is intended to assist the Procuring 7ntity in providing the specific information in relation to corresponding clauses in the ITB$ and has to be prepared for each specific procurement* The Procuring 7ntity should specify in the B # information and re3uirements specific to the circumstances of the Procuring 7ntity$ the processing of the procurement$ the applicable rules regarding bid price and currency$ and the bid evaluation criteria that &ill apply to the bids* In preparing #ection III$ the follo&ing aspects should be chec-ed4 !a" !b" Information that specifies and complements provisions of #ection II must be incorporated* .mendments and'or supplements$ if any$ to provisions of #ection II as necessitated by the circumstances of the specific procurement$ must also be incorporated*

>>

Bid D"t" Sheet

ITB C*"u%e *0*;>*!"a The Procuring 7ntity is 3OS&25nformation and Communications &echnology Office $ #CC 2 FOO The evaluation procedure is Juality Cost Based 7valuation'#election !JCB7'JCB#" ;CB)1;CBS $ 9GOP and AB: &echnical and Financial Scores are combined to determine the winner! ABC is stated and Financial Proposal above this amount are rejected e*cept in the case of AB no ABC or cost estimate is included in the Bidding 3ocuments e*cept for an estimate of the staff months reBuired to complete the Project! *0*;>*!"b The Funding #ource is4 The Government of the Philippines !GOP" through )GF F7,-.. GAA The name of the project is &ransformation of 5nternet Cafes into Community eCenter Project *0*;>*!"c *0*;>*!"d &he project is a component activity of the &he Philippine Community eCenter Program! 5f the Project is to be phased insert a description of the phases here referring to the &erms of %eference 9&O%: as necessary!
Phase I (with Pilot Implementation in Luzon) Development of Guidelines for the Transformation of Internet Cafes (iCafes) into CeCs Orientation of Reviewers/ Evaluators Conduct of Orientation on the Philippine CeC Pro ram and iCafes! Transformation into CeCs (for "# iCafes$ "# %G&s and '# sectoral representatives) Conduct of Review/Evaluation of iCafes E(uipment Pac)a e for *+ Evaluated iCafes (' computer wor)station with installation and deliver, cost included) Development of Pro-ect Terminal Report

Phase II (Add-on Optional Project Component; for Visa as!"indanao Pilot Implementation) Conduct of Orientation on the Philippine CeC Pro ram and iCafes!

>B

Transformation into CeCs (for "# iCafes$ "# %G&s and '# sectoral representatives) Conduct of Review/Evaluation of iCafes E(uipment Pac)a e for *+ Evaluated iCafes (' computer wor)station with installation and deliver, cost included) Development of Pro-ect Terminal Report

!"u *0*0*!"a *0*0*!"b !"& *0*0*!"g

?o further instructions* #ubcontracting is not allo&ed! C?ot applicable:! #ot applicable The Procuring 7ntityKs address is4 S%& 'oong Bldg! (eterans Avenue )*tension &umaga +amboanga City 7asmini 3endiego 5n2Charge &elefa*/ -D,2EE.2,FG. yasminiHfoo!ncc!gov!ph

!"bb !"cc

?ot applicable The minimum re3uired e+perience of proposed professional staff is as follo&s4 45nsert title e*pertise6 number of years of professional e*perience specific

Conduct of #eminars'Trainings'Orientation 5 ; years ata Gathering ' Research 5 ; years Revie& ' 7valuation 5 ; years Project <anagement 5 ; years *0*0*!"p Ta+es4 Bid price is inclusive of applicable ta*esI therefore all applicable ta*es shall be borne by the consultant1contractor1supplier *0*0*!"r The .BC is Pesos/ &wo 0illion One 8undred &housand Only 9Php , .-- ---!--: .ny bid &ith a financial component e+ceeding this amount >E

shall not be accepted* *0*0*!"s *0*0*!"u *0*0*!"v *0*0*!"+ The bid prices shall be 3uoted in Philippine Pesos ?o further instructions* Bids &ill be valid until December 2 - 20 2* The bid security shall be in the follo&ing amount4 0* ,J of ABC if bid security is in cash$ cashierKs'managerKs chec-$ bandraft'guarantee or irrevocable letter of credit5 ;* >J of ABC if bid security is in #urety Bond5 or =* .ny combination of the foregoing proportionate to the share of form &ith respect to total amount of security* *0*;* !"mm!"iv The bid security shall be valid until December 2 - 20 2* 5f the Funding Source is GOP or AB maintain the ITB clause and include the following as additional grounds for forfeiture of bid security/ 0* #ubmission of eligibility re3uirements containing false information or falsified documents* #ubmission of bids that contain false information or falsified documents$ or the concealment of such information in the bids in order to influence the outcome of eligibility screening or any other stage of the public bidding* .llo&ing the use of oneKs name$ or using the name of another for purposes of public bidding* ,ithdra&al of a bid$ or refusal to accept an a&ard$ or enter into contract &ith the Government &ithout justifiable cause$ after the Bidder had been adjudged as having submitted the )o&est Calculated and Responsive Bid* Refusal or failure to post the re3uired performance security &ithin the prescribed time* Refusal to clarify or validate in &riting its bid during post%3ualification &ithin a period of seven !E" calendar days from receipt of the re3uest for clarification* .ny documented unsolicited attempt by a bidder to unduly influence the outcome of the >1

;*

=*

2*

>* B*

E*

bidding in his favor* 1* Failure of the potential joint venture partners to enter into the joint venture after the bid is declared as successful* .ll other acts that tend to defeat the purpose of the competitive bidding$ such as habitually &ithdra&ing from bidding$ submitting late Bids or patently insufficient bid$ for at least three !=" times &ithin a year$ e+cept for valid reasons*

/*

!"nn!"iii *0*>*!"f *0*>*!"h !"vv

?o further instructions! ?o further instructions* 7ach Bidder shall submit . original and " copies of the first and second components of its bid* The address for submission of bids is #ational Com%uter Center 0 ield 1%erations 1ffice S2T Loong Bldg.& 3eterans 4venue E5tension& Tumaga& 6amboanga City The deadline for submission of bids is ,/--P0 August ," ,-.,

*0*>*!"o *0*>*!"u

?o further instructions* The follo&ing processes for the opening and evaluation of bids shall be adopted4 a" The technical proposal together &ith the financial proposal shall be considered in the evaluation of consultants* The technical proposals shall be evaluated first using the criteria in ITB Clause *0*>*!"v* The financial proposals of the consultants &ho meet the minimum technical score shall then be opened* b" The financial and technical proposals shall be given corresponding &eights &ith the financial proposal given a minimum &eight of fifteen percent !0>D" up to a ma+imum of forty percent !2CD"* The &eight of the technical criteria shall be adjusted accordingly such that their total &eight in percent together &ith the &eight given to the financial proposal shall add to one hundred percent !0CCD"* The B.C shall ran- the consultants in descending order based on the combined numerical ratings of their technical and financial proposals and identify the 6ighest Rated Bid*

>/

c" The 6ead of the Procuring 7ntity shall approve or disapprove the recommendations of the B.C &ithin t&o !;" calendar days after receipt of the results of the evaluation from the B.C* d" .fter approval by the 6ead of the Procuring 7ntity of the 6ighest Rated Bid$ the B.C shall$ &ithin three !=" calendar days$ notify and invite the consultant &ith the 6ighest Rated Bid for negotiation in accordance &ith ITB Clause !"---* *0*>*!"& The minimum re3uired #t for each criterion is as follo&s4 45nsert here the numerical weights for each criterion6

Criterion Fears in Business L of #imilar Projects

7+perience of Firm <inimum !D of Technical" > Fears 0B = ;2

Jualifications of #taff ' Mey Personnel ; years ' each 7+perience @% 0; staff BachelorKs 7ducational .ttainment @%2 0; egree L of #imilar Projects @%E ; ' each staff 0B <ethodology
@%

<ethodology ;C Total #taff Fears !sum of all staff years of the staff for this project" B# in a reputable school !.teneo5 (P5 )a #alle @ 0CC pts5 /C pts others" Total #taff Projects !sum all projects of the staff for this project" Firm 1 24 Firm 2 26 Firm 3 32

@%2

@%E

Illustration Staff Projects

Firm = gets 0CC being the highest and the rest are scored against Firm = base* Firm ; gets ;B'=; N 0CC O 10*;> and Firm 0 ;2'=; gets E>* For all criterion the highest ra& score &ill get 0CC and the other &ill be rated proportionately The minimum #t re3uired to pass is 789

BC

The attention of the Consultant is dra&n to Technical Proposal Forms @ Bids must adhere to the ma+imum number of pages outlined in this clause* *0*>*!"y The opening of Financial Proposals shall be on .ugust ;=$ ;C0; ;4CCP< at #CC2FOO S%& 'oong Bldg! (eterans Avenue )*tension +amboanga City! Financial Proposals shall be opened in public* Only )ligibility 3ocs and &echnical Proposal shall be opened on bid opening August ," ,-., #1TE' &he opening of Financial Proposals in public or otherwise depends on the evaluation procedure to be used by the Procuring )ntity! *0*>*!"A 5f the Funding Source is GOP select the corresponding provision for the evaluation procedure mentioned in ITB Clause *0*;>*!"a! For ;uality Cost Based )valuation 9;CB):/ .fter the evaluation of 3uality is completed$ the Procuring 7ntity shall notify those Consultants &hose Bids did not meet the minimum 3ualifying mar- or &ere considered non%responsive to the Bidding ocuments and TOR$ indicating that their Financial Proposals shall be returned unopened after completing the selection process* The Procuring 7ntity shall simultaneously notify the Consultants that have secured the minimum 3ualifying mar-$ indicating the date and time set for opening the Financial Proposals* The opening date shall not be sooner than t&o &ee-s after the notification date unless other&ise specified in ITB Clause *0*>*!"y* The notification may be sent by registered letter$ facsimile$ or electronic mail* The Financial Proposals shall be opened publicly in the presence of the ConsultantsK representatives &ho choose to attend* The name of the Consultant$ the 3uality scores$ and the proposed prices shall be read aloud and recorded &hen the Financial Proposals are opened* The Procuring 7ntity shall prepare minutes of the public opening* The B.C shall determine &hether the Financial Proposals are complete$ i!e!$ &hether all the documents mentioned in ITB Clause !"hh are present and all items of the corresponding Technical Proposals that are re3uired to be priced are so priced* If not$ the Procuring 7ntity shall reject the proposal* The B.C shall correct any computational errors$ and convert prices in various currencies to the Philippine Peso at the rate indicated in ITB Clause !"jj* The Financial Proposal shall not e+ceed the .BC and shall be deemed to include the cost of all ta+es$ duties$ fees$ levies$ and other charges imposed under the applicable la&s* The evaluation shall include all such ta+es$ duties$ fees$ levies$ and other charges imposed under the applicable la&s5 &here special ta+ privileges are granted to a particular class or nationality of Consultant by virtue of the GOPKs international commitments$ the amount of such ta+ privileges shall be included in the Financial Proposal for purposes of comparative evaluation of Bids* B0

The lo&est Financial Proposal !Fm" shall be given a Financial #core !#f" of 0CC points* The #f of other Financial Proposals shall be computed based on the formula indicated belo&4 #f O 0CC Fl'F ,here4 #f is the financial score of the Financial Proposal under consideration$ Fl is the price of the Fm$ and F is the price of the Financial Proposal under consideration*

(sing the formula # O #t TD P #f FD$ the Bids shall then be ran-ed according to their combined #t and #f using the &eights !T O the &eight given to the Technical Proposal5 F O the &eight given to the Financial Proposal5 T P F O 0" indicated belo&4 T 6 03L0 4#ormally between -!D and -!=>65 and F 6 0320 4#ormally between -!.> and -!G65 provided that the total &eights given to the Technical and Financial Proposals shall add up to 0*C*

*0*>*!"aa

The address for negotiations is #ational Computer Center $ Field Operations Office S%& 'oong Bldg! (eterans Avenue )*tension &umaga +amboanga City

!"ppp

5f the evaluation procedure mentioned in ITB Clause *0*;>*!"a is ;CB) state the following/ ?o negotiations pertaining to the Financial Proposal shall be underta-en*

!"ttt

Consultants have option to submit manually filed ta* returns or ta* returns filed through the )lectronic Filing and Payments System 9)FPS:! #O&)/ &he latest income and business ta* returns are those within the last si* months preceding the date of bid submission!

*0*>*!"gg

'ist licenses and permits relevant to the Project and the corresponding law reBuiring it!

B;

!"pppp *0*/*!"j !"b

'ist additional contract documents relevant to the Project that may be reBuired by e*isting laws and1or the Procuring )ntity! ?o further instructions* The effective date of the contract is 4insert date6!

B=

Section I3. -eneral Conditions of Contract

Note% on the Gener"* Condition% o! Contr"ct
The GCC$ #CC$ and other documents listed therein$ e+pressing all the rights and obligations of the parties$ should be completed* The GCC herein shall not be altered* .ny changes and complementary information$ &hich may be needed$ shall be introduced only through the #CC in #ection 8*

B2

T#BLE OF CONTENTS
!"aIntroduction**************************************************************************************************************=C !"bConflict of Interest***************************************************************************************************=C !"gCorrupt$ Fraudulent$ Collusive$ and Coercive Practices******************************************=; !"jConsultantKs Responsibilities***********************************************************************************== !"uOrigin of .ssociated Goods*************************************************************************************=> !"v#ubcontracts*************************************************************************************************************=> !"&Pre%Bid Conference*************************************************************************************************=> !"+Clarifications and .mendments to Bidding ocuments*****************************************=B !"y)anguage of Bids*****************************************************************************************************=B !"A ocuments Comprising the Bid4 Technical Proposal**********************************************=B !"hh ocuments Comprising the Bid4 Financial Proposal*********************************************=/ !"ii.lternative Bids*******************************************************************************************************2C !"jjBid Currencies*********************************************************************************************************2C !"--Bid 8alidity***********************************************************************************************************2C !"llBid #ecurity*************************************************************************************************************20 !"ooFormat and #igning of Bids **********************************************************************************2; !"pp#ealing and <ar-ing of Bids*********************************************************************************2= !"vv eadline for #ubmission of Bids***************************************************************************22 !"&&)ate Bids**************************************************************************************************************22 !"++<odification and ,ithdra&al of Bids*******************************************************************22 !"yyProcess to be Confidential ************************************************************************************2> !"AAClarification of Bids **********************************************************************************************2> !"aaaBid 7valuation******************************************************************************************************2> !"bbbOpening and 7valuation of Technical Proposals*************************************************2B !"jjjOpening and 7valuation of Financial Proposals****************************************************2E !"---?egotiations*********************************************************************************************************2E !"rrrPost Jualification *************************************************************************************************21 !"&&&Reservation Clause********************************************************************************************2/ !"eeeeContract .&ard **************************************************************************************************>0 !"jjjj#igning of the Contract*****************************************************************************************>0 !"3333Performance #ecurity*****************************************************************************************>; !"rrrr?otice to Proceed*************************************************************************************************>= 0* efinitions*****************************************************************************************************************B1 !"a6eadings******************************************************************************************************************B/
B>

!"b)ocation*******************************************************************************************************************B/ !"c)a& Governing Contract and #ervices********************************************************************B/ !"d)anguage******************************************************************************************************************EC !"eConsultants and .ffiliates ?ot to 7ngage in Certain .ctivities******************************EC !"h.uthority of <ember in Charge******************************************************************************EC !"iResident Project <anager*****************************************************************************************EC !"j7ntire .greement******************************************************************************************************EC !"-<odification************************************************************************************************************E0 !"lRelationship of Parties**********************************************************************************************E0 !"m.uthoriAed Representatives************************************************************************************E0 !"nGood Faith***************************************************************************************************************E0 !"oOperation of the Contract****************************************************************************************E0 !"p?otices*********************************************************************************************************************E0 !"3,arranty as to 7ligibility ****************************************************************************************E; !"rConfidentiality**********************************************************************************************************E; !"sPayment********************************************************************************************************************E; !"tCurrency of Payment************************************************************************************************E= !"u)iability of the Consultant***************************************************************************************E= !"vInsurance to be Ta-en Out by the Consultant**********************************************************E= !"&7ffectivity of Contract********************************************************************************************E= !"+Commencement of #ervices************************************************************************************E= !"y7+piration of Contract*********************************************************************************************E= !"AForce <ajeure**********************************************************************************************************E= !"ee#uspension**************************************************************************************************************E> !"hhTermination by the Procuring 7ntity*********************************************************************E> !"33Termination by the Consultant******************************************************************************EE !"vvProcedures for Termination of Contracts**************************************************************EE !"&&Cessation of #ervices*******************************************************************************************E1 !"++Payment (pon Termination***********************************************************************************E1 !"yy isputes about 7vents of Termination******************************************************************E/ !"AACessation of Rights and Obligations**********************************************************************E/ !"aaa ispute #ettlement***********************************************************************************************E/ !"bbb ocuments Prepared by the Consultant and #oft&are eveloped to be the Property of the Procuring 7ntity**********************************************************************************E/ !"ccc73uipment and <aterials Furnished by the Procuring 7ntity******************************1C

BB

!"ddd#ervices$ Facilities and Property of the Procuring 7ntity************************************1C !"eeeConsultantKs .ctions Re3uiring Procuring 7ntityKs Prior .pproval********************10 !"fffPersonnel***************************************************************************************************************10 !"ggg,or-ing 6ours$ Overtime$ )eave$ etc*****************************************************************1; !"jjjCounterpart Personnel********************************************************************************************1= !"---Performance #ecurity*******************************************************************************************1= !"ooo#tandard of Performance*************************************************************************************12 !"pppConsultant ?ot to Benefit from Commissions$ iscounts$ etc****************************12 !"333Procurement by the Consultant****************************************************************************1> !"rrr#pecifications and esigns************************************************************************************1> !"sssReports******************************************************************************************************************1> !"ttt.ssistance by the Procuring 7ntity on Government Re3uirements***********************1> !"AAA.ccess to )and*****************************************************************************************************1B !"aaaa#ubcontract*********************************************************************************************************1B !"bbbb.ccounting$ Inspection and .uditing****************************************************************1B !"ffffContract Cost *******************************************************************************************************1E !"ggggRemuneration and Reimbursable 7+penditures*************************************************11 !"----Final Payment****************************************************************************************************1/ !"llll)ump #um Contracts ********************************************************************************************1/ !"mmmm)i3uidated amages for elay*********************************************************************/C

BE

3
23

De!inition%
Un*e%% the conte1t other4i%e re@uire%- the !o**o4in. term% 4hene0er u%ed in thi% Contr"ct h"0e the !o**o4in. me"nin.%6 !a" 9.pplicable )a&: means the la&s and any other instruments having the force of la& in the Philippines as they may be issued and enforced from time to time* 9Consultant: refers to the short listed consultant &ith the 6ighest Rated and Responsive Bid determined by the Procuring 7ntity as such in accordance &ith the ITB and specified in the SCC* 9Consulting #ervices: refer to services for Infrastructure Projects and other types of projects or activities of the Government of the Philippines !GOP" re3uiring ade3uate e+ternal technical and professional e+pertise that are beyond the capability and'or capacity of the Procuring 7ntity to underta-e such as$ but not limited to4 !i" advisory and revie& services5 !ii" pre%investment or feasibility studies5 !iii" design5 !iv" construction supervision5 !v" management and related services5 and !vi" other technical services or special studies* 9Contract: means the agreement signed by the Parties$ to &hich these General Conditions of Contract !GCC" and other sections of the Bidding ocuments are attached* 97ffective ate: means the date on &hich this Contract comes into full force and effect* 9Foreign Currency: means any currency other than the currency of the Philippines* 9Funding #ource: means the entity indicated in the SCC* 9GCC: means these General Conditions of Contract* 9Government: means the Government of the Philippines !GOP"* 9)ocal Currency: means the Philippine Peso !Php"* 9<ember$: in case the Consultant is a Qoint 8enture !Q8" of t&o !;" or more entities$ means any of these entities5 and 9<embers: means all these entities* 9Party: means the Procuring 7ntity or the Consultant$ as the case may be$ and 9Parties: means both of them* 9Personnel: means persons hired by the Consultant or by any #ub% Consultant as employees and assigned to the performance of the #ervices or any part thereof5 9Foreign Personnel: means such persons &ho at the time of being so hired had their domicile outside the GovernmentKs country5 9)ocal Personnel: means such persons &ho at
B1

!b"

!c"

!d"

!e" !f" !g" !h" !i" !j" !-"

!l" !m"

the time of being so hired had their domicile inside the Philippines5 and 9Mey Personnel: means the Personnel referred to in GCC Clause !"fff* !n" 9Procuring 7ntity: refers to any branch$ constitutional commission or office$ agency$ department$ bureau$ office or instrumentality of the Government$ including GOCC$ GFI$ #(C$ and )G( procuring Goods$ Consulting #ervices$ and Infrastructure Projects* 9#CC: means the #pecial Conditions of Contract by &hich the GCC may be amended or supplemented* 9#ervices: means the &or- to be performed by the Consultant pursuant to this Contract$ as described in .ppendi+ I* 9#ub%consultant: means any person or entity to &hom'&hich the Consultant subcontracts any part of the #ervices in accordance &ith the provisions of GCC Clause !"aaaa* 9Third Party: means any person or entity other than the Government$ the Procuring 7ntity$ the Consultant or a #ub%Consultant*

!o" !p" !3"

!r"

!"a

He"din.%

The headings shall not limit$ alter or affect the meaning of this Contract*

!"b

Loc"tion

The #ervices shall be performed at such locations as are specified in .ppendi+ I and$ &here the location of a particular tas- is not so specified$ at such locations$ &hether in the Philippines or else&here$ as the Procuring 7ntity may approve*

!"c
!"a !"b

L"4 Go0ernin. Contr"ct "nd Ser0ice%

Thi% Contr"ct- it% me"nin. "nd inter+ret"tion- "nd the re*"tion bet4een the P"rtie% %h"** be .o0erned b( the #++*ic"b*e L"43 The Con%u*t"nt %h"** +er!orm the Ser0ice% in "ccord"nce 4ith the #++*ic"b*e L"4 "nd %h"** t">e "** +r"ctic"b*e %te+% to en%ure th"t "n( Sub,Con%u*t"nt- "% 4e** "% the Per%onne* o! the Con%u*t"nt "nd "n( Sub,Con%u*t"nt- com+*ie% 4ith the #++*ic"b*e L"43 The Procurin. Entit( %h"** noti!( the Con%u*t"nt in 4ritin. o! re*e0"nt *oc"* cu%tom%- "nd the Con%u*t"nt %h"**- "!ter %uch noti!ic"tionre%+ect %uch cu%tom%3 I!- "!ter the d"te o! thi% Contr"ct- there i% "n( ch"n.e in the #++*ic"b*e L"4 4ith re%+ect to t"1e% "nd dutie% 4hich incre"%e% or decre"%e% the co%t incurred b( the Con%u*t"nt in +er!ormin. the Ser0ice%- then the remuner"tion "nd reimbur%"b*e e1+en%e% other4i%e +"("b*e to the Con%u*t"nt under thi% Contr"ct %h"** be incre"%ed or decre"%ed on " no *o%%,no ."in b"%i%- "nd corre%+ondin. "d8u%tment% %h"** be m"de to the cei*in. "mount%

!"c

B/

%+eci!ied in GCC C*"u%e &'!!!!- +ro0ided th"t the co%t i% 4ithin the #++ro0ed Bud.et !or the Contr"ct &#BC'3

!"d

L"n.u".e

This Contract has been e+ecuted in the 7nglish language$ &hich shall be the binding and controlling language for all matters relating to the meaning or interpretation of this Contract*

!"e
!"d

Con%u*t"nt% "nd #!!i*i"te% Not to En.".e in Cert"in #cti0itie%

The Con%u*t"nt ".ree% th"t- durin. the term o! thi% Contr"ct "nd "!ter it% termin"tion- the Con%u*t"nt "nd "n( entit( "!!i*i"ted 4ith the Con%u*t"nt- "% 4e** "% "n( Sub,Con%u*t"nt "nd "n( entit( "!!i*i"ted 4ith %uch Sub,Con%u*t"nt- %h"** be di%@u"*i!ied !rom +ro0idin. .ood%- 4or>%- or con%u*tin. %er0ice% !or "n( +ro8ect re%u*tin. !rom or c*o%e*( re*"ted to thi% Contr"ct other th"n the Ser0ice% "nd "n( continu"tion thereo! +ro0ided there i% no current or !uture con!*ict3 The Con%u*t"nt %h"** not en.".e- "nd %h"** c"u%e their Per%onne* "% 4e** "% their Sub,Con%u*t"nt% "nd their Per%onne* not to en.".eeither direct*( or indirect*(- in "n( o! the !o**o4in. "cti0itie%6 durin. the term o! thi% Contr"ct- "n( bu%ine%% or +ro!e%%ion"* "cti0itie% in the Go0ernmentD% countr( 4hich 4ou*d con!*ict 4ith the "cti0itie% "%%i.ned to them under thi% Contr"ct; "nd "!ter the termin"tion o! thi% Contr"ct- %uch other "cti0itie% "% m"( be %+eci!ied in the SCC3

!"e

!"f

!"g

!"h

#uthorit( o! Member in Ch"r.e

In case the Consultant is a Q8$ the <embers hereby authoriAe the entity specified in the SCC to act on their behalf in e+ercising all the ConsultantKs rights and obligations to&ards the Procuring 7ntity under this Contract$ including &ithout limitation the receiving of instructions and payments from the Procuring 7ntity*

!"i

$e%ident Pro8ect M"n".er

If re3uired by the SCC$ the Consultant shall ensure that at all times during the ConsultantKs performance of the #ervices in the GovernmentKs country$ a resident project manager$ acceptable to the Procuring 7ntity$ shall ta-e charge of the performance of such #ervices*

!"j

Entire #.reement

This Contract$ including the documents specified in #ection =E*;*= of the IRR$ contains all covenants$ stipulations and provisions agreed by the Parties* ?o agent or representative of either Party has authority to ma-e any statement$ representation$
EC

promise$ or agreement not set forth herein of &hich the Parties shall not be bound by or be liable for*

!"-

Modi!ic"tion

(nless other&ise specified in the SCC$ no modification of the terms and conditions of this Contract$ including any modification of the scope of the #ervices shall be allo&ed* Pursuant to GCC Clause !"o hereof$ ho&ever$ each Party shall give due consideration to any proposal for modification made by the other Party*

!"l
!"f

$e*"tion%hi+ o! P"rtie%
Nothin. cont"ined herein %h"** be con%trued "% e%t"b*i%hin. " re*"tion o! em+*o(er "nd em+*o(ee or o! +rinci+"* "nd ".ent "% bet4een the Procurin. Entit( "nd the Con%u*t"nt3 The Con%u*t"nt- %ub8ect to thi% Contr"ct- h"% com+*ete ch"r.e o! it% Per%onne* "nd Sub,Con%u*t"nt%- i! "n(- +er!ormin. the Ser0ice% "nd %h"** be !u**( re%+on%ib*e !or the Ser0ice% +er!ormed b( them or on their beh"*! hereunder3 The Con%u*t"nt %h"** durin. the +er!orm"nce o! the Ser0ice% be "n inde+endent contr"ctor- ret"inin. com+*ete contro* o0er it% Per%onne*- con!ormin. to "** %t"tutor( re@uirement% 4ith re%+ect to "** it% em+*o(ee%- "nd +ro0idin. "** "++ro+ri"te em+*o(ee bene!it%3

!"g

!"m

#uthori5ed $e+re%ent"ti0e%

.ny action re3uired or permitted to be ta-en$ and any document re3uired or permitted to be e+ecuted$ under this Contract by the Procuring 7ntity or the Consultant may be ta-en or e+ecuted by the officials specified in the SCC*

!"n

Good F"ith

The Parties underta-e to act in good faith &ith respect to each otherKs rights under this Contract and to adopt all reasonable measures to ensure the realiAation of the objectives of this Contract*

!"o

O+er"tion o! the Contr"ct

The Parties recogniAe that it is impractical for this Contract to provide for every contingency &hich may arise during the life of this Contract$ and the Parties hereby agree that it is their intention that this Contract shall operate fairly as bet&een them$ and &ithout detriment to the interest of either of them5 and that$ if during the term of this Contract either Party believes that this Contract is operating unfairly$ the Parties shall use their best efforts to agree on such action as may be necessary to remove the cause or causes of such unfairness$ but no failure to agree on any action pursuant to this Clause shall give rise to a dispute subject to arbitration in accordance &ith GCC Clause !"aaa hereof*

!"p

Notice%
E0

!"h

#n( notice- re@ue%t or con%ent re@uired or +ermitted to be .i0en or m"de +ur%u"nt to thi% Contr"ct %h"** be in 4ritin.3 #n( %uch notice- re@ue%t or con%ent %h"** be deemed to h"0e been .i0en or m"de 4hen recei0ed b( the concerned +"rt(- either in +er%on or throu.h "n "uthori5ed re+re%ent"ti0e o! the P"rt( to 4hom the communic"tion i% "ddre%%ed- or 4hen %ent b( re.i%tered m"i*te*e1- te*e.r"m or !"c%imi*e to %uch P"rt( "t the "ddre%% %+eci!ied in the SCC3 Notice %h"** be deemed to be e!!ecti0e "% %+eci!ied in the SCC3 # P"rt( m"( ch"n.e it% "ddre%% !or notice hereunder b( .i0in. the other P"rt( notice o! %uch ch"n.e +ur%u"nt to the +ro0i%ion% *i%ted in the #CC 4ith re%+ect to GCC C*"u%e &'i3

!"i !"j

!"3
!"-

)"rr"nt( "% to E*i.ibi*it(

The Con%u*t"nt re+re%ent%- 4"rr"nt%- "nd con!irm% th"t it- "% 4e** "% it% Sub,Con%u*t"nt- i! "n(- i% e*i.ib*e- i.e3- h"% the *e."* +er%on"*it( to "ct "% " con%u*t"nt in "ccord"nce 4ith P"rt ISection II3 E*i.ibi*it( Document% i%%ued !or thi% +ro8ect* The Con%u*t"nt %h"** !u*!i** it% ob*i."tion% under thi% Contr"ct b( u%in. >no4*ed.e "ccordin. to the be%t "cce+ted +ro!e%%ion"* %t"nd"rd%3 The Con%u*t"nt %h"** e1erci%e "** re"%on"b*e %>i**- c"re "nd di*i.ence in the di%ch"r.e o! dutie% ".reed to be +er!ormed "nd %h"** 4or> in the be%t intere%t o! the GOP3

!"l

!"r

Con!identi"*it(

7+cept &ith the prior &ritten consent of the Procuring 7ntity$ the Consultant and the Personnel shall not at any time communicate to any person or entity any confidential information ac3uired in the course of the #ervices$ nor shall the Consultant and the Personnel ma-e public the recommendations formulated in the course of$ or as a result of$ the #ervices* For purposes of this clause$ 9confidential information: means any information or -no&ledge ac3uired by the Consultant and'or its Personnel arising out of$ or in connection &ith$ the performance of the #ervices under this Contract that is not other&ise available to the public*

!"s
!"m

P"(ment
In con%ider"tion o! the Ser0ice% +er!ormed b( the Con%u*t"nt under thi% Contr"ct- the Procurin. Entit( %h"** m">e to the Con%u*t"nt %uch +"(ment% "nd in %uch m"nner "% i% +ro0ided b( GCC C*"u%e &'.... o! thi% Contr"ct3 Ho4e0er- the Procurin. Entit( m"( re!u%e to m">e +"(ment% 4hen the term% "nd condition% o! the contr"ct "re not %"ti%!"ctori*( +er!ormed b( the Con%u*t"nt3 Sub8ect to the cei*in.% %+eci!ied in GCC C*"u%e &'!!!! hereo!- the Procurin. Entit( %h"** +"( to the Con%u*t"nt6 &i' remuner"tion "%

!"n

E;

%et !orth in GCC C*"u%e &'rrr; "nd &ii' reimbur%"b*e e1+enditure% "% %et !orth in GCC C*"u%e &'ttt3 S"id remuner"tion %h"** not be %ub8ect to +rice "d8u%tment3 !"o #** +"(ment% under thi% Contr"ct %h"** be m"de to the "ccount o! the Con%u*t"nt %+eci!ied in the SCC3

!"t

Currenc( o! P"(ment

.ll payments shall be made in Philippine Pesos*

!"u

Li"bi*it( o! the Con%u*t"nt

#ubject to additional provisions$ if any$ set forth in the SCC$ the ConsultantKs liability under this Contract shall be as provided by the la&s of the Republic of the Philippines*

!"v
!"p

In%ur"nce to be T">en Out b( the Con%u*t"nt

The Con%u*t"nt- "t it% o4n co%t- %h"** be re%+on%ib*e !or t">in. out or m"int"inin. "n( in%ur"nce +o*ic( "."in%t "n( ri%> re*"ted to the +ro8ect3 The Procurin. Entit( undert">e% no re%+on%ibi*it( in re%+ect o! *i!e- he"*th- "ccident- tr"0e* or "n( other in%ur"nce co0er".e !or the Per%onne* or !or the de+endent% o! "n( %uch Per%onne*3

!"3

!"&

E!!ecti0it( o! Contr"ct

This Contract shall ta-e effect on the date of the ConsultantKs receipt of the ?TP$ in accordance &ith ITB Clause !"rrrr$ provided that the effectiveness of the conditions$ if any$ listed in the SCC have been met*

!"+

Commencement o! Ser0ice%

The Consultant shall begin carrying out the #ervices starting from the effectivity date of this Contract$ as mentioned in GCC Clause !"&*

!"y

E1+ir"tion o! Contr"ct

(nless sooner terminated pursuant to GCC Clauses !"hh or !"33 hereof$ this Contract shall terminate at the end of such time period after the effectivity date as shall be specified in the SCC*

!"A
!"r

Force M"8eure
For +ur+o%e% o! thi% Contr"ct the term% A!orce m"8eureB "nd A!ortuitou% e0entB m"( be u%ed interch"n.e"b*(3 In thi% re."rd- " !ortuitou% e0ent or !orce m"8eure %h"** be inter+reted to me"n "n e0ent 4hich the Con%u*t"nt cou*d not h"0e !ore%een- or 4hich thou.h !ore%een- 4"% ine0it"b*e3 It %h"** not inc*ude ordin"r(

E=

un!"0or"b*e 4e"ther condition%; "nd "n( other c"u%e the e!!ect% o! 4hich cou*d h"0e been "0oided 4ith the e1erci%e o! re"%on"b*e di*i.ence b( the Con%u*t"nt3 !"s The !"i*ure o! " P"rt( to !u*!i** "n( o! it% ob*i."tion% hereunder %h"** not be con%idered to be " bre"ch o!- or de!"u*t under- thi% Contr"ct in%o!"r "% %uch in"bi*it( "ri%e% !rom "n e0ent o! !orce m"8eure- +ro0ided th"t the P"rt( "!!ected b( %uch "n e0ent h"% t">en "** re"%on"b*e +rec"ution%- due c"re "nd re"%on"b*e "*tern"ti0e me"%ure%- "** 4ith the ob8ecti0e o! c"rr(in. out the term% "nd condition% o! thi% Contr"ct3 Un*e%% other4i%e ".reed herein- !orce m"8eure %h"** not inc*ude6 "n( e0ent 4hich i% c"u%ed b( the ne.*i.ence or intention"* "ction o! " P"rt( or %uch P"rt(D% Sub,Con%u*t"nt% or ".ent% or em+*o(ee%; "n( e0ent 4hich " di*i.ent P"rt( cou*d re"%on"b*( h"0e been e1+ected to both t">e into "ccount "t the time o! the conc*u%ion o! thi% Contr"ct "nd "0oid or o0ercome in the c"rr(in. out o! it% ob*i."tion% hereunder; in%u!!icienc( o! !und% or !"i*ure to m">e "n( +"(ment re@uired hereunder; or the Procurin. Entit(D% !"i*ure to re0ie4- "++ro0e or re8ect the out+ut% o! the Con%u*t"nt be(ond " re"%on"b*e time +eriod3 # P"rt( "!!ected b( "n e0ent o! !orce m"8eure %h"** t">e "** re"%on"b*e me"%ure% to remo0e %uch P"rt(D% in"bi*it( to !u*!i** it% ob*i."tion% hereunder immedi"te*( or 4ithin " re"%on"b*e time3 # P"rt( "!!ected b( "n e0ent o! !orce m"8eure %h"** noti!( the other P"rt( o! %uch e0ent "% %oon "% +o%%ib*e- "nd in "n( e0ent not *"ter th"n !i!teen & 7' d"(% !o**o4in. the occurrence o! %uch e0ent+ro0idin. e0idence o! the n"ture "nd c"u%e o! %uch e0ent- "nd %h"** %imi*"r*( .i0e notice o! the re%tor"tion o! norm"* condition% "% %oon "% +o%%ib*e3 The P"rtie% %h"** t">e "** re"%on"b*e me"%ure% to minimi5e the con%e@uence% o! "n( e0ent o! !orce m"8eure3 #n( +eriod 4ithin 4hich " P"rt( %h"**- +ur%u"nt to thi% Contr"ctcom+*ete "n( "ction or t"%>- %h"** be e1tended !or " +eriod e@u"* to the time durin. 4hich %uch P"rt( 4"% un"b*e to +er!orm %uch "ction "% " direct "nd +ro1im"te re%u*t o! !orce m"8eure3 Durin. the +eriod o! their in"bi*it( to +er!orm the Ser0ice% "% " direct "nd +ro1im"te re%u*t o! "n e0ent o! !orce m"8eure- the Con%u*t"nt %h"** be entit*ed to continue recei0in. +"(ment under the term% o! thi% Contr"ct "% 4e** "% to be reimbur%ed !or "ddition"* co%t% re"%on"b*( "nd nece%%"ri*( incurred b( it durin.
E2

!"t !"aa !"bb

!"cc !"dd !"u

!"v

!"& !"+

!"y

%uch +eriod !or the +ur+o%e% o! the Ser0ice% "nd in re"cti0"tin. the Ser0ice% "!ter the end o! %uch +eriod- +ro0ided th"t %uch co%t% "re %ti** 4ithin the tot"* contr"ct +rice3 Ho4e0er- the !ore.oin. +ro0i%ion %h"** not "++*( i! the Procurin. Entit( %u%+end% or termin"te% thi% Contr"ct in 4ritin.- notice thereo! du*( recei0ed b( the Con%u*t"nt- +ur%u"nt to GCC C*"u%e% &'ee "nd &'hh hereo! 4ith the e1ce+tion o! the direct "nd +ro1im"te re%u*t o! !orce m"8eure3 !"A Not *"ter th"n !i!teen & 7' d"(% "!ter the Con%u*t"nt- "% the direct "nd +ro1im"te re%u*t o! "n e0ent o! !orce m"8eure- h"% become un"b*e to +er!orm " m"teri"* +ortion o! the Ser0ice%- the P"rtie% %h"** con%u*t 4ith e"ch other 4ith " 0ie4 to ".reein. on "++ro+ri"te me"%ure% con%iderin. the circum%t"nce%3 In the c"%e o! di%".reement bet4een the +"rtie% "% to the e1i%tenceor e1tent o! !orce m"8eure- the m"tter %h"** be %ubmitted to "rbitr"tion in "ccord"nce 4ith GCC C*"u%e &'""" hereo!3

!"aa

!"ee
!"bb

Su%+en%ion
The Procurin. Entit( %h"**- b( 4ritten notice o! %u%+en%ion to the Con%u*t"nt- %u%+end "** +"(ment% to the Con%u*t"nt hereunder i! the Con%u*t"nt !"i* to +er!orm "n( o! their ob*i."tion% due to their o4n !"u*t or due to !orce m"8eure or other circum%t"nce% be(ond the contro* o! either +"rt( &e3.3 %u%+en%ion o! ci0i* 4or>% bein. %u+er0i%ed b( the con%u*t"nt' under thi% Contr"ct- inc*udin. the c"rr(in. out o! the Ser0ice%- +ro0ided th"t %uch notice o! %u%+en%ion6 %h"** %+eci!( the n"ture o! the !"i*ure; "nd %h"** re@ue%t the Con%u*t"nt to remed( %uch !"i*ure 4ithin " +eriod not e1ceedin. thirt( &E0' d"(% "!ter recei+t b( the Con%u*t"nt o! %uch notice o! %u%+en%ion3 The Con%u*t"nt m"(- 4ithout +re8udice to it% ri.ht to termin"te thi% Contr"ct +ur%u"nt to GCC C*"u%e &'@@- b( 4ritten notice o! %u%+en%ion- %u%+end the Ser0ice% i! the Procurin. Entit( !"i*% to +er!orm "n( o! it% ob*i."tion% 4hich "re critic"* to the de*i0er( o! the Con%u*t"ntD% %er0ice% %uch "%- non,+"(ment o! "n( mone( due the Con%u*t"nt 4ithin !ort(,!i0e &F7' d"(% "!ter recei0in. notice !rom the Con%u*t"nt th"t %uch +"(ment i% o0erdue3

!"ff !"gg

!"cc

!"hh Termin"tion b( the Procurin. Entit(

!"dd !"ii The Procurin. Entit( %h"** termin"te thi% Contr"ct 4hen "n( o! the !o**o4in. condition% "ttend% it% im+*ement"tion6 Out%ide o! !orce m"8eure- the Con%u*t"nt !"i*% to de*i0er or +er!orm the Out+ut% "nd De*i0er"b*e% 4ithin the +eriod&%' %+eci!ied in the Contr"ct- or 4ithin "n( e1ten%ion thereo! .r"nted

E>

b( the Procurin. Entit( +ur%u"nt to " re@ue%t m"de b( the Con%u*t"nt +rior to the de*"(; !"jj #% " re%u*t o! !orce m"8eure- the Con%u*t"nt i% un"b*e to de*i0er or +er!orm " m"teri"* +ortion o! the Out+ut% "nd De*i0er"b*e% !or " +eriod o! not *e%% th"n %i1t( &<0' c"*end"r d"(% "!ter the Con%u*t"ntD% recei+t o! the notice !rom the Procurin. Entit( %t"tin. th"t the circum%t"nce o! !orce m"8eure i% deemed to h"0e ce"%ed; In 4ho*e or in +"rt- "t "n( time !or it% con0enience- the He"d o! the Procurin. Entit( m"( termin"te the Contr"ct !or it% con0enience i! he h"% determined the e1i%tence o! condition% th"t m">e Pro8ect Im+*ement"tion economic"**(- !in"nci"**( or technic"**( im+r"ctic"* "nd9or unnece%%"r(- %uch "%- but not *imited to!ortuitou% e0ent&%' or ch"n.e% in *"4 "nd N"tion"* Go0ernment +o*icie%; I! the Con%u*t"nt i% dec*"red b"n>ru+t or in%o*0ent "% determined 4ith !in"*it( b( " court o! com+etent 8uri%diction; in 4hich e0enttermin"tion 4i** be 4ithout com+en%"tion to the Con%u*t"nt+ro0ided th"t %uch termin"tion 4i** not +re8udice or "!!ect "n( ri.ht o! "ction or remed( 4hich h"% "ccrued or 4i** "ccrue there"!ter to the Procurin. Entit( "nd9or the Con%u*t"nt;

!"--

!"ll

!"mm In c"%e it i% determined +rim" !"cie th"t the Con%u*t"nt h"% en.".ed- be!ore or durin. the im+*ement"tion o! thi% Contr"ct- in un*"4!u* deed% "nd beh"0ior% re*"ti0e to contr"ct "c@ui%ition "nd im+*ement"tion- %uch "%- but not *imited to- the !o**o4in.6 corru+t!r"udu*ent- co**u%i0e "nd coerci0e +r"ctice%; dr"4in. u+ or u%in. !or.ed document%; u%in. "du*ter"ted m"teri"*%- me"n% or method%or en.".in. in +roduction contr"r( to ru*e% o! %cience or the tr"de; "nd "n( other "ct "n"*o.ou% to the !ore.oin.3 For +ur+o%e% o! thi% c*"u%e- corru+t- !r"udu*ent- co**u%i0e- "nd coerci0e +r"ctice% %h"** h"0e the %"me me"nin. "% th"t +ro0ided in ITB C*"u%e &'h6 !"nn The Con%u*t"nt !"i*% to remed( " !"i*ure in the +er!orm"nce o! their ob*i."tion% hereunder- "% %+eci!ied in " notice o! %u%+en%ion +ur%u"nt to GCC C*"u%e &'i herein"bo0e- 4ithin thirt( &E0' d"(% o! recei+t o! %uch notice o! %u%+en%ion or 4ithin %uch !urther +eriod "% the Procurin. Entit( m"( h"0e %ub%e@uent*( "++ro0ed in 4ritin.; The Con%u*t"ntD% !"i*ure to com+*( 4ith "n( !in"* deci%ion re"ched "% " re%u*t o! "rbitr"tion +roceedin.% +ur%u"nt to GCC C*"u%e &'""" hereo!; or The Con%u*t"nt !"i*% to +er!orm "n( other ob*i."tion under the Contr"ct3

!"oo

!"pp

EB

!"ee

In c"%e o! termin"tion- 4ritten notice %h"** be under%tood to me"n !i!teen & 7' d"(% !or %hort term contr"ct%- i.e.- !our &F' month% or *e%%- "nd thirt( &E0' d"(% !or *on. term contr"ct%3

!"33 Termin"tion b( the Con%u*t"nt

The Consultant must serve a &ritten notice to the Procuring 7ntity of its intention to terminate this Contract at least thirty !=C" calendar days before its intended termination* This Contract is deemed terminated if no action has been ta-en by the Procuring 7ntity &ith regard to such &ritten notice &ithin thirty !=C" calendar days after the receipt thereof by the Procuring 7ntity* The Consultant may terminate this Contract through any of the follo&ing events4 !"rr The Procurin. Entit( i% in m"teri"* bre"ch o! it% ob*i."tion% +ur%u"nt to thi% Contr"ct "nd h"% not remedied the %"me 4ithin %i1t( &<0' c"*end"r d"(% !o**o4in. it% recei+t o! the Con%u*t"ntD% notice %+eci!(in. %uch bre"ch; The Procurin. Entit(D% !"i*ure to com+*( 4ith "n( !in"* deci%ion re"ched "% " re%u*t o! "rbitr"tion +ur%u"nt to GCC C*"u%e &'""" hereo! #% the direct "nd +ro1im"te re%u*t o! !orce m"8eure- the Con%u*t"nt i% un"b*e to +er!orm " m"teri"* +ortion o! the Ser0ice% !or " +eriod o! not *e%% th"n %i1t( &<0' d"(%; or The Procurin. Entit( !"i*% to +"( "n( mone( due to the Con%u*t"nt +ur%u"nt to thi% Contr"ct "nd not %ub8ect to di%+ute +ur%u"nt to GCC C*"u%e &'(( hereo! 4ithin ei.ht( !our &LF' d"(% "!ter recei0in. 4ritten notice !rom the Con%u*t"nt th"t %uch +"(ment i% o0erdue3

!"ss !"tt

!"uu

!"vv Procedure% !or Termin"tion o! Contr"ct%

The follo&ing provisions shall govern the procedures for the termination of this Contract4 !a" (pon receipt of a &ritten report of acts or causes &hich may constitute ground!s" for termination as aforementioned$ or upon its o&n initiative$ the Procuring 7ntity shall$ &ithin a period of seven !E" calendar days$ verify the e+istence of such ground!s" and cause the e+ecution of a 8erified Report$ &ith all relevant evidence attached5 (pon recommendation by the Procuring 7ntity$ the 6ead of the Procuring 7ntity shall terminate this Contract only by a &ritten notice to the Consultant conveying such termination* The notice shall state4 !"i that the contract is being terminated for any of the ground!s" afore% mentioned$ and a statement of the acts that constitute the ground!s" constituting the same5 the e+tent of termination$ &hether in &hole or in part5

!b"

!"ii

EE

!"iii !"iv

an instruction to the Consultant to sho& cause as to &hy the contract should not be terminated5 and special instructions of the Procuring 7ntity$ if any*

The ?otice to Terminate shall be accompanied by a copy of the 8erified Report5 !c" ,ithin a period of seven !E" calendar days from receipt of the ?otice of Termination$ the Consultant shall submit to the 6ead of the Procuring 7ntity a verified position paper stating &hy this Contract should not be terminated* If the Consultant fails to sho& cause after the lapse of the seven !E" day period$ either by inaction or by default$ the 6ead of the Procuring 7ntity shall issue an order terminating this Contract5 The Procuring 7ntity may$ at anytime before receipt of the ConsultantKs verified position paper to &ithdra& the ?otice to Terminate if it is determined that certain services subject of the notice had been completed or performed before the ConsultantKs receipt of the notice5 ,ithin a non%e+tendible period of ten !0C" calendar days from receipt of the verified position paper$ the 6ead of the Procuring 7ntity shall decide &hether or not to terminate this Contract* It shall serve a &ritten notice to the Consultant of its decision and$ unless other&ise provided$ this Contract is deemed terminated from receipt of the Consultant of the notice of decision* The termination shall only be based on the ground!s" stated in the ?otice to Terminate5 and The 6ead of the Procuring 7ntity may create a Contract Termination Revie& Committee !CTRC" to assist him in the discharge of this function* .ll decisions recommended by the CTRC shall be subject to the approval of the 6ead of the Procuring 7ntity*

!d"

!e"

!f"

!"&& Ce%%"tion o! Ser0ice%

(pon termination of this Contract by notice of either Party to the other pursuant to GCC Clauses !"hh or !"33 hereof$ the Consultant shall$ immediately upon dispatch or receipt of such notice$ ta-e all necessary steps to bring the #ervices to a close in a prompt and orderly manner and shall ma-e every reasonable effort to -eep e+penditures for this purpose to a minimum* ,ith respect to documents prepared by the Consultant and e3uipment and materials furnished by the Procuring 7ntity$ the Consultant shall proceed as provided$ respectively$ by GCC Clauses !"bbb or !"ccc hereof*

!"++ P"(ment U+on Termin"tion

(pon termination of this Contract pursuant to GCC Clauses !"hh or !"33 hereof$ the Procuring 7ntity shall ma-e the follo&ing payments to the Consultant4 !a" remuneration pursuant to GCC Clause !"gggg hereof for #ervices satisfactorily performed prior to the effective date of termination5

E1

!b" !c"

reimbursable e+penditures pursuant to GCC Clause !"gggg hereof for e+penditures actually incurred prior to the effective date of termination5 and in the case of termination pursuant to GCC Clause !"jj hereof$ reimbursement of any reasonable cost incident to the prompt and orderly termination of this Contract including the cost of the return travel of the Personnel and their eligible dependents*

!"yy Di%+ute% "bout E0ent% o! Termin"tion

If either Party disputes &hether an event specified in GCC Clause ;E*0 or in GCC Clause !"33 hereof has occurred$ such Party may refer the matter to arbitration pursuant to GCC Clause !"aaa hereof$ and this Contract shall not be terminated on account of such event e+cept in accordance &ith the terms of any resulting arbitral a&ard*

!"AA

Ce%%"tion o! $i.ht% "nd Ob*i."tion%

(pon termination of this Contract pursuant to GCC Clauses !"hh or !"33 hereof$ or upon e+piration of this Contract pursuant to GCC Clause !"y$ all rights and obligations of the Parties hereunder shall cease$ e+cept4 !a" !b" and !c" the ConsultantKs obligation to permit inspection$ copying and auditing of their accounts and records set forth in GCC Clauses !"dddd and !"eeee hereof$ any right &hich a Party may have under the .pplicable )a&* such rights and obligations as may have accrued on the date of termination or e+piration5 the obligation of confidentiality set forth in GCC Clause !"r hereof5

!"aaa Di%+ute Sett*ement

!"ff I! "n( di%+ute or di!!erence o! "n( >ind 4h"t%oe0er %h"** "ri%e bet4een the P"rtie% in connection 4ith the im+*ement"tion o! thi% Contr"ct- the P"rtie% %h"** m">e e0er( e!!ort to re%o*0e "mic"b*( %uch di%+ute or di!!erence b( mutu"* con%u*t"tion3 #n( "nd "** di%+ute% "ri%in. !rom the im+*ement"tion o! thi% Contr"ct %h"** be %ubmitted to "rbitr"tion in "ccord"nce 4ith the ru*e% o! +rocedure %+eci!ied in the SCC3

!"gg

!"bbb Document% Pre+"red b( the Con%u*t"nt "nd So!t4"re De0e*o+ed to be the Pro+ert( o! the Procurin. Entit(
!"hh #** +*"n%- dr"4in.%- %+eci!ic"tion%- de%i.n%- re+ort%- other document% "nd %o!t4"re +re+"red b( the Con%u*t"nt !or the Procurin. Entit( under thi% Contr"ct %h"** become "nd rem"in the +ro+ert( o! the Procurin. Entit(- "nd the Con%u*t"nt %h"**- +rior to termin"tion or e1+ir"tion o! thi% Contr"ct- de*i0er "** %uch

E/

document% to the Procurin. Entit(- to.ether 4ith " det"i*ed in0entor( thereo!3 The Con%u*t"nt m"( ret"in " co+( o! %uch document% "nd %o!t4"re3 The +*"n%- dr"4in.%- %+eci!ic"tion%de%i.n%- re+ort%- other document% "nd %o!t4"re- inc*udin. re%triction% on !uture u%e o! %uch document% "nd %o!t4"re- i! "n(%h"** be %+eci!ied in the SCC3 !"ii #** com+uter +ro.r"m% de0e*o+ed b( the Con%u*t"nt under thi% Contr"ct %h"** be the %o*e "nd e1c*u%i0e +ro+ert( o! the Procurin. Entit(; +ro0ided- ho4e0er- th"t the Con%u*t"nt m"( u%e %uch +ro.r"m% !or it% o4n u%e 4ith +rior 4ritten "++ro0"* o! the Procurin. Entit(3 I! *icen%e ".reement% "re nece%%"r( or "++ro+ri"te bet4een the Con%u*t"nt "nd third +"rtie% !or +ur+o%e% o! de0e*o+ment o! "n( %uch com+uter +ro.r"m%- the Con%u*t"nt %h"** obt"in the Procurin. Entit(D% +rior 4ritten "++ro0"* to %uch ".reement%3 In %uch c"%e%- the Procurin. Entit( %h"** be entit*ed "t it% di%cretion to re@uire reco0erin. the e1+en%e% re*"ted to the de0e*o+ment o! the +ro.r"m&%' concerned3

!"ccc E@ui+ment "nd M"teri"*% Furni%hed b( the Procurin. Entit(

73uipment and materials made available to the Consultant by the Procuring 7ntity$ or purchased by the Consultant &ith funds provided by the Procuring 7ntity$ shall be the property of the Procuring 7ntity and shall be mar-ed accordingly* (pon termination or e+piration of this Contract$ the Consultant shall ma-e available to the Procuring 7ntity an inventory of such e3uipment and materials and shall dispose of such e3uipment and materials in accordance &ith the Procuring 7ntityKs instructions* ,hile in possession of such e3uipment and materials$ the Consultant$ unless other&ise instructed by the Procuring 7ntity in &riting$ shall insure it at the e+pense of the Procuring 7ntity in an amount e3ual to their full replacement value*

!"ddd Ser0ice%- F"ci*itie% "nd Pro+ert( o! the Procurin. Entit(

The Procuring 7ntity shall ma-e available to the Consultant and the Personnel$ for the purposes of the #ervices and free of any charge$ the services$ facilities and property described in .ppendi+ 8 at the terms and in the manner specified in said appendi+$ provided that if such services$ facilities and property shall not be made available to the Consultant as and &hen so specified$ the Parties shall agree on4 !"a !"b !"c any time e+tension that it may be appropriate to grant to the Consultant for the performance of the #ervices5 the manner in &hich the Consultant shall procure any such services$ facilities and property from other sources5 and the additional payments$ if any$ to be made to the Consultant as a result thereof pursuant to GCC Clause !"ffff hereinafter &hich should be &ithin the agreed contract ceiling*

1C

!"eee Con%u*t"ntD% #ction% $e@uirin. Procurin. Entit(D% Prior #++ro0"*

The Consultant shall obtain the Procuring 7ntityKs prior approval in &riting before ta-ing any of the follo&ing actions4 !"a !"b appointing such members of the Personnel as are listed in .ppendi+ III merely by title but not by name5 entering into a subcontract for the performance of any part of the #ervices$ it being understood that4 !"i the selection of the #ub%Consultant and the terms and conditions of the subcontract shall have been approved in &riting by the Procuring 7ntity prior to the e+ecution of the subcontract5 and the Consultant shall remain fully liable for the performance of the #ervices by the #ub%Consultant and its Personnel pursuant to this Contract5

!"ii

!"c

replacement$ during the performance of the contract for any reason$ of any Personnel as listed in .ppendi+ III of this Contract re3uiring the Procuring 7ntityKs prior approval5 and any other action that may be specified in the SCC*

!"d

!"fff Per%onne*
!"jj The Con%u*t"nt %h"** em+*o( "nd +ro0ide %uch @u"*i!ied "nd e1+erienced Per%onne* "nd Sub,Con%u*t"nt% "% "re re@uired to c"rr( out the Ser0ice%3 The tit*e- ".reed 8ob de%cri+tion- minimum @u"*i!ic"tion "nd e%tim"ted +eriod o! en.".ement in the c"rr(in. out o! the Ser0ice% o! e"ch o! the Con%u*t"ntD% Ne( Per%onne* "re de%cribed in #++endi1 III3 The Ne( Per%onne* "nd Sub,Con%u*t"nt% *i%ted b( tit*e "% 4e** "% b( n"me in #++endi1 III "re hereb( "++ro0ed b( the Procurin. Entit(3 In re%+ect o! other Ne( Per%onne* 4hich the Con%u*t"nt +ro+o%e% to u%e in the c"rr(in. out o! the Ser0ice%- the Con%u*t"nt %h"** %ubmit to the Procurin. Entit( !or re0ie4 "nd "++ro0"* " co+( o! their bio.r"+hic"* d"t" "nd- in the c"%e o! Ne( Per%onne* to be "%%i.ned 4ithin the GOP- " co+( o! " %"ti%!"ctor( medic"* certi!ic"te "tt"ched "% +"rt o! #++endi1 III3 I! the Procurin. Entit( doe% not ob8ect in 4ritin.; or i! it ob8ect% in 4ritin. but !"i*% to %t"te the re"%on% !or %uch ob8ection- 4ithin t4ent(,one &2 ' c"*end"r d"(% !rom the d"te o! recei+t o! %uch bio.r"+hic"* d"t" "nd- i! "++*ic"b*e- %uch certi!ic"te- the Ne( Per%onne* concerned %h"** be deemed to h"0e been "++ro0ed b( the Procurin. Entit(3

!"--

!"ll

10

!"mm The Procurin. Entit( m"( re@ue%t the Con%u*t"nt% to +er!orm "ddition"* %er0ice% not co0ered b( the ori.in"* %co+e o! 4or> but "re determined b( the Procurin. Entit( to be critic"* !or the %"ti%!"ctor( com+*etion o! the Ser0ice%- %ub8ect to GCC C*"u%e &'cccc3 !"nn No ch"n.e% %h"** be m"de in the Ne( Per%onne*- e1ce+t !or 8u%ti!i"b*e re"%on% be(ond the contro* o! the Con%u*t"nt- "% indic"ted in the SCC- "nd on*( u+on +rior "++ro0"* o! the Procurin. Entit(3 I! it become% 8u%ti!i"b*e "nd nece%%"r( to re+*"ce "n( o! the Per%onne*- the Con%u*t"nt %h"** !orth4ith +ro0ide "% " re+*"cement " +er%on o! e@ui0"*ent or better @u"*i!ic"tion%3 I! the Con%u*t"nt introduce% ch"n.e% in Ne( Per%onne* !or re"%on% other th"n tho%e mentioned in the #CC- the Con%u*t"nt %h"** be *i"b*e !or the im+o%ition o! d"m".e% "% de%cribed in the SCC3 #n( o! the Per%onne* +ro0ided "% " re+*"cement under GCC C*"u%e% &'nn "nd &'++- the r"te o! remuner"tion "++*ic"b*e to %uch +er%on "% 4e** "% "n( reimbur%"b*e e1+enditure% the Con%u*t"nt m"( 4i%h to c*"im "% " re%u*t o! %uch re+*"cement- %h"** be %ub8ect to the +rior 4ritten "++ro0"* b( the Procurin. Entit(3 E1ce+t "% the Procurin. Entit( m"( other4i%e ".ree- the Con%u*t"nt %h"** be"r "** "ddition"* tr"0e* "nd other co%t% "ri%in. out o! or incident"* to "n( remo0"* "nd9or re+*"cement- "nd the remuner"tion to be +"id !or "n( o! the Per%onne* +ro0ided "% " re+*"cement %h"** not e1ceed the remuner"tion 4hich 4ou*d h"0e been +"("b*e to the Per%onne* re+*"ced3 I! the Procurin. Entit( !ind% th"t "n( o! the Per%onne* h"% committed %eriou% mi%conduct or h"% been ch"r.ed 4ith h"0in. committed " crimin"* "ction "% de!ined in the #++*ic"b*e L"4- or h"% re"%on"b*e c"u%e to be di%%"ti%!ied 4ith the +er!orm"nce o! "n( o! the Per%onne*- then the Con%u*t"nt %h"**- "t the Procurin. Entit(D% 4ritten re@ue%t %+eci!(in. the .round% there!ore!orth4ith +ro0ide "% " re+*"cement " +er%on 4ith @u"*i!ic"tion% "nd e1+erience "cce+t"b*e to the Procurin. Entit(3

!"oo

!"pp

!"ggg )or>in. Hour%- O0ertime- Le"0e- etc3

!"33 )or>in. hour% "nd ho*id"(% !or Ne( Per%onne* "re %et !orth in #++endi1 III3 #n( tr"0e* time +rior to "nd "!ter contr"ct im+*ement"tion %h"** not be con%idered "% +"rt o! the 4or>in. hour%3 The Ne( Per%onne* %h"** not be entit*ed to c*"im +"(ment !or o0ertime 4or>- %ic> *e"0e- or 0"c"tion *e"0e !rom the Procurin. Entit( %ince the%e item% "re "*re"d( co0ered b( the Con%u*t"ntD% remuner"tion3 #** *e"0e% to be "**o4ed to the Per%onne* "re inc*uded in the %t"!!,month% o! %er0ice %et !orth in #++endi1 III3 T">in. o! *e"0e b( "n( Per%onne* %hou*d not de*"( the +ro.re%% "nd "de@u"te %u+er0i%ion o! the Ser0ice%3
1;

!"rr

!"ss

I! re@uired to com+*( 4ith the +ro0i%ion% o! GCC C*"u%e &'bbb hereo!- "d8u%tment% 4ith re%+ect to the e%tim"ted +eriod% o! en.".ement o! Ne( Per%onne* %et !orth in #++endi1 III m"( be m"de b( the Con%u*t"nt b( +rior 4ritten notice to the Procurin. Entit(- +ro0ided th"t6

!"hhh %uch "d8u%tment% %h"** not "*ter the ori.in"**( e%tim"ted +eriod o! en.".ement o! "n( indi0idu"* b( more th"n ten +ercent & 0='; "nd !"iii the "..re."te o! %uch "d8u%tment% %h"** not c"u%e +"(ment% under thi% Contr"ct to e1ceed the cei*in.% %et !orth in GCC C*"u%e &'ooo o! thi% Contr"ct3 #n( other %uch "d8u%tment% %h"** on*( be m"de 4ith the Procurin. Entit(D% +rior 4ritten "++ro0"*3

!"jjj
!"tt

Counter+"rt Per%onne*
I! %o +ro0ided in #++endi1 III hereto- the Procurin. Entit( %h"** m">e "0"i*"b*e to the Con%u*t"nt- "% "nd 4hen +ro0ided in %uch #++endi1 III- "nd !ree o! ch"r.e- %uch Counter+"rt Per%onne* to be %e*ected b( the Procurin. Entit(- 4ith the Con%u*t"ntD% "d0ice"% %h"** be %+eci!ied in %uch #++endi1 III3 Counter+"rt Per%onne* %h"** 4or> 4ith the Con%u*t"nt3 I! "n( member o! the Counter+"rt Per%onne* !"i*% to +er!orm "de@u"te*( "n( 4or> "%%i.ned to %uch member b( the Con%u*t"nt 4hich i% con%i%tent 4ith the +o%ition occu+ied b( %uch member- the Con%u*t"nt m"( re@ue%t the re+*"cement o! %uch member- "nd the Procurin. Entit( %h"** not unre"%on"b*( re!u%e to "ct u+on %uch re@ue%t3 The re%+on%ibi*itie% o! the Counter+"rt Per%onne* %h"** be %+eci!ied in #++endi1 III- "tt"ched hereto- "nd the Counter+"rt Per%onne* %h"** not +er!orm "n( 4or> be(ond the %"id re%+on%ibi*itie%3 I! Counter+"rt Per%onne* "re not +ro0ided b( the Procurin. Entit( to the Con%u*t"nt "% "nd 4hen %+eci!ied in #++endi1 III- "nd or i! the Counter+"rt Per%onne* *"c> the nece%%"r( tr"inin.- e1+erience or "uthorit( to e!!ecti0e*( undert">e their re%+on%ibi*itie%- the Procurin. Entit( "nd the Con%u*t"nt %h"** ".ree on ho4 the "!!ected +"rt o! the Ser0ice% %h"** be c"rried out- "nd the "ddition"* +"(ment%- i! "n(- to be m"de b( the Procurin. Entit( to the Con%u*t"nt "% " re%u*t thereo! +ur%u"nt to GCC C*"u%e &'!!!! hereo!3

!"uu

!"vv

!"--- Per!orm"nce Securit(

!"&& Un*e%% other4i%e %+eci!ied in the SCC$ 4ithin ten & 0' c"*end"r d"(% !rom recei+t o! the Notice o! #4"rd !rom the Procurin. Entit( but in no c"%e *"ter th"n the %i.nin. o! the contr"ct b( both +"rtie%- the Con%u*t"nt %h"** !urni%h the +er!orm"nce %ecurit( in "n( the !orm% +re%cribed in the ITB C*"u%e 3 3:3&'>3

1=

!"++

The +er!orm"nce %ecurit( +o%ted in !"0or o! the Procurin. Entit( %h"** be !or!eited in the e0ent it i% e%t"b*i%hed th"t the Con%u*t"nt i% in de!"u*t in "n( o! it% ob*i."tion% under the contr"ct3 The +er!orm"nce %ecurit( %h"** rem"in 0"*id unti* i%%u"nce b( the Procurin. Entit( o! the Certi!ic"te o! Fin"* #cce+t"nce3 The +er!orm"nce %ecurit( m"( be re*e"%ed b( the Procurin. Entit( "nd returned to the Con%u*t"nt "!ter the i%%u"nce o! the Certi!ic"te o! Fin"* #cce+t"nce %ub8ect to the !o**o4in. condition%6 There "re no +endin. c*"im% "."in%t the Con%u*t"nt or the %uret( com+"n( !i*ed b( the P$OCU$ING ENTITH; The Con%u*t"nt h"% no +endin. c*"im% !or *"bor "nd m"teri"*% !i*ed "."in%t it; "nd

!"yy !"AA

!"lll !"mmm

!"nnn Other term% %+eci!ied in the SCC3 !"aaa In c"%e o! " reduction o! the contr"ct 0"*ue- the Procurin. Entit( %h"** "**o4 " +ro+ortion"* reduction in the ori.in"* +er!orm"nce %ecurit(- +ro0ided th"t "n( %uch reduction i% more th"n ten +ercent & 0=' "nd th"t the "..re."te o! %uch reduction% i% not more th"n !i!t( +ercent &70=' o! the ori.in"* +er!orm"nce %ecurit(3

!"ooo St"nd"rd o! Per!orm"nce

!"bbb The Con%u*t"nt %h"** +er!orm the Ser0ice% "nd c"rr( out their ob*i."tion% hereunder 4ith "** due di*i.ence- e!!icienc( "nd econom(- in "ccord"nce 4ith .ener"**( "cce+ted +ro!e%%ion"* techni@ue% "nd +r"ctice%- "nd %h"** ob%er0e %ound m"n".ement +r"ctice%- "nd em+*o( "++ro+ri"te "d0"nced techno*o.( "nd %"!e "nd e!!ecti0e e@ui+ment- m"chiner(- m"teri"*% "nd method%3 !"ccc The Con%u*t"nt %h"** "*4"(% "ct- in re%+ect o! "n( m"tter re*"tin. to thi% Contr"ct or to the Ser0ice%- "% !"ith!u* "d0i%er% to the Procurin. Entit(- "nd %h"** "t "** time% %u++ort "nd %"!e.u"rd the Procurin. Entit(D% *e.itim"te intere%t% in "n( de"*in.% 4ith Sub, Con%u*t"nt% or third +"rtie%3

!"ddd The Con%u*t"nt %h"** !urni%h to the Procurin. Entit( %uch in!orm"tion re*"ted to the Ser0ice% "% the Procurin. Entit( m"( !rom time to time re"%on"b*( re@ue%t3 !"eee The Con%u*t"nt %h"** "t "** time% coo+er"te "nd coordin"te 4ith the Procurin. Entit( 4ith re%+ect to the c"rr(in. out o! it% ob*i."tion% under thi% Contr"ct3

!"ppp Con%u*t"nt Not to Bene!it !rom Commi%%ion%- Di%count%etc3

12

The remuneration of the Consultant pursuant to GCC Clause !"gggg hereof shall constitute the ConsultantKs sole remuneration in connection &ith this Contract or the #ervices and$ subject to GCC Clause !"333 hereof$ the Consultant shall not accept for their o&n benefit any trade commission$ discount or similar payment in connection &ith activities pursuant to this Contract or to the #ervices or in the discharge of their obligations hereunder$ and the Consultant shall use its best efforts to ensure that any #ub%Consultants$ as &ell as the Personnel and agents of either of them$ similarly shall not receive any such additional remuneration*

!"333 Procurement b( the Con%u*t"nt

If the Consultant$ as part of the #ervices$ has the responsibility of advising or procuring goods$ &or-s or services$ for the Procuring 7ntity$ the Consultant shall comply &ith any applicable procurement guidelines of the Funding #ource$ and shall at all times e+ercise such responsibility in the best interest of the Procuring 7ntity* .ny discounts or advantages obtained by the Consultant in the e+ercise of such procurement responsibility shall be for the benefit of the Procuring 7ntity*

!"rrr S+eci!ic"tion% "nd De%i.n%

!"fff The Con%u*t"nt %h"** +re+"re "** %+eci!ic"tion% "nd de%i.n% u%in. the metric %(%tem "nd %h"** embod( the be%t de%i.n criteri" "++*ic"b*e to Phi*i++ine condition%3 The Con%u*t"nt %h"** %+eci!( %t"nd"rd% 4hich "re "cce+ted "nd 4e**,>no4n "mon. indu%tri"* n"tion%3

!"ggg The Con%u*t"nt %h"** en%ure th"t the %+eci!ic"tion% "nd de%i.n% "nd "** document"tion re*"tin. to +rocurement o! .ood% "nd %er0ice% !or thi% Contr"ct "re +re+"red on "n im+"rti"* b"%i% %o "% to +romote n"tion"* "nd intern"tion"* com+etiti0e biddin.3

!"sss $e+ort%
The Consultant shall submit to the Procuring 7ntity the reports$ deliverables and documents in 7nglish$ in the form$ in the numbers$ and &ithin the time periods set forth in .ppendi+ II*

!"ttt

#%%i%t"nce b( the Procurin. Entit( on Go0ernment $e@uirement%

!"hhh The Procurin. Entit( m"( "%%i%t the Con%u*t"nt- Sub,Con%u*t"nt%"nd Per%onne* in the +"(ment o! %uch t"1e%- dutie%- !ee% "nd other im+o%ition% "% m"( be *e0ied under the #++*ic"b*e L"4 b( +ro0idin. in!orm"tion on the +re+"r"tion o! nece%%"r( document% !or +"(ment thereo!3 !"iii The Procurin. Entit( %h"** u%e it% be%t e!!ort% to en%ure th"t the Go0ernment %h"**6

!"uuu +ro0ide the Con%u*t"nt- Sub,Con%u*t"nt%- "nd Per%onne* 4ith 4or> +ermit% "nd %uch other document% "% %h"** be nece%%"r( to
1>

en"b*e the Con%u*t"nt- Sub,Con%u*t"nt%- or Per%onne* to +er!orm the Ser0ice%; !"vvv "rr"n.e !or the !orei.n Per%onne* "nd- i! "++ro+ri"te- their e*i.ib*e de+endent% to be +ro0ided +rom+t*( 4ith "** nece%%"r( entr( "nd e1it 0i%"%- re%idence +ermit%- "nd "n( other document% re@uired !or their %t"( in the Phi*i++ine% !or the dur"tion o! the Contr"ct; !"&&& !"ci*it"te +rom+t c*e"r"nce throu.h cu%tom% o! "n( +ro+ert( re@uired !or the Ser0ice% "nd o! the nece%%"r( +er%on"* e!!ect% o! the !orei.n Per%onne* "nd their e*i.ib*e de+endent%; !"+++ i%%ue to o!!ici"*%- ".ent% "nd re+re%ent"ti0e% o! the Go0ernment "** %uch in%truction% "% m"( be nece%%"r( or "++ro+ri"te !or the +rom+t "nd e!!ecti0e im+*ement"tion o! the Ser0ice%; "nd !"yyy .r"nt to !orei.n Con%u*t"nt- "n( !orei.n Sub,Con%u*t"nt "nd the Per%onne* o! either o! them the +ri0i*e.e- +ur%u"nt to the #++*ic"b*e L"4- o! brin.in. into the Go0ernmentD% countr( re"%on"b*e "mount% o! !orei.n currenc( !or +ur+o%e% o! the Ser0ice% or !or the +er%on"* u%e o! the !orei.n Per%onne* "nd their de+endent%3

!"AAA #cce%% to L"nd

The Procuring 7ntity &arrants that the Consultant shall have$ free of charge$ unimpeded access to all lands in the Philippines in respect of &hich access is re3uired for the performance of the #ervices* The Procuring 7ntity shall be responsible for any damage to such land or any property thereon resulting from such access and shall indemnify the Consultant and each of the Personnel in respect of liability for any such damage$ unless such damage is caused by the default or negligence of the Consultant or any #ub%Consultant or the Personnel of either of them*

!"aaaa Subcontr"ct
!"jjj Subcontr"ctin. o! "n( +ortion o! the Con%u*tin. Ser0ice%- i! "**o4ed in the B #- doe% not re*ie0e the Con%u*t"nt o! "n( *i"bi*it( or ob*i."tion under thi% Contr"ct3 The Con%u*t"nt 4i** be re%+on%ib*e !or the "ct%- de!"u*t%- "nd ne.*i.ence o! "n( %ub, con%u*t"nt- it% ".ent%- %er0"nt% or 4or>men "% !u**( "% i! the%e 4ere the Con%u*t"ntD% o4n "ct%- de!"u*t%- or ne.*i.ence- or tho%e o! it% ".ent%- %er0"nt% or 4or>men3

!"--- Sub,con%u*t"nt% di%c*o%ed "nd identi!ied durin. the biddin. m"( be ch"n.ed durin. the im+*ement"tion o! thi% Contr"ct- %ub8ect to com+*i"nce 4ith the re@uired @u"*i!ic"tion% "nd the "++ro0"* o! the Procurin. Entit(3

!"bbbb
!"lll

#ccountin.- In%+ection "nd #uditin.

The Con%u*t"nt %h"**6

1B

!"cccc >ee+ "ccur"te "nd %(%tem"tic "ccount% "nd record% in re%+ect o! the Ser0ice% hereunder- in "ccord"nce 4ith intern"tion"**( "cce+ted "ccountin. +rinci+*e% "nd in %uch !orm "nd det"i* "% %h"** c*e"r*( identi!( "** re*e0"nt time ch"n.e% "nd co%t%- "nd the b"%e% thereo!; !"dddd +ermit the Procurin. Entit( or it% de%i.n"ted re+re%ent"ti0e "nd or the de%i.n"ted re+re%ent"ti0e o! the Fundin. Source "t *e"%t once !or %hort,term Contr"ct%- "nd "nnu"**( in the c"%e o! *on., term Contr"ct%- "nd u+ to one (e"r !rom the e1+ir"tion or termin"tion o! thi% Contr"ct- to in%+ect the %"me "nd m">e co+ie% thereo! "% 4e** "% to h"0e them "udited b( "uditor% "++ointed b( the Procurin. Entit(; "nd !"eeee +ermit the Fundin. Source to in%+ect the Con%u*t"ntD% "ccount% "nd record% re*"tin. to the +er!orm"nce o! the Con%u*t"nt "nd to h"0e them "udited b( "uditor% "++ro0ed b( the Fundin. Source- i! %o re@uired3 !"mmm The b"%ic +ur+o%e o! thi% "udit i% to 0eri!( +"(ment% under thi% Contr"ct "nd- in thi% +roce%%- to "*%o 0eri!( re+re%ent"tion% m"de b( the Con%u*t"nt in re*"tion to thi% Contr"ct3 The Con%u*t"nt %h"** coo+er"te 4ith "nd "%%i%t the Procurin. Entit( "nd it% "uthori5ed re+re%ent"ti0e% in m">in. %uch "udit3 In the e0ent the "udit di%c*o%e% th"t the Con%u*t"nt h"% o0erch"r.ed the Procurin. Entit(- the Con%u*t"nt %h"** immedi"te*( reimbur%e the Procurin. Entit( "n "mount e@ui0"*ent to the "mount o0er+"id3 I! o0er+"(ment i% " re%u*t o! the Con%u*t"nt h"0in. been en.".ed in 4h"t the Procurin. Entit( &or- "% the c"%e m"( be- the Fundin. Source' determine% to con%titute corru+t- !r"udu*ent- or coerci0e +r"ctice%- "% de!ined in GCC C*"u%e &'mm "nd under the #++*ic"b*e L"4- the Procurin. Entit( %h"**- un*e%% the Procurin. Entit( decide% other4i%e- termin"te thi% Contr"ct3

!"nnn The determin"tion th"t the Con%u*t"nt h"% en.".ed in corru+t!r"udu*ent- coerci0e +r"ctice% %h"** re%u*t in the Procurin. Entit( "nd9or the Fundin. Source %ee>in. the im+o%ition o! the m"1imum "dmini%tr"ti0e- ci0i* "nd crimin"* +en"*tie% u+ to "nd in inc*udin. im+ri%onment3

!"ffff Contr"ct Co%t

!"ooo E1ce+t "% m"( be other4i%e ".reed under GCC C*"u%e &'>+"(ment% under thi% Contr"ct %h"** not e1ceed the cei*in. %+eci!ied in the SCC3 The Con%u*t"nt %h"** noti!( the Procurin. Entit( "% %oon "% cumu*"ti0e ch"r.e% incurred !or the Ser0ice% h"0e re"ched ei.ht( +ercent &L0=' o! thi% cei*in.3 !"ppp The co%t o! the Ser0ice% %h"** be +"("b*e in Phi*i++ine Pe%o% "nd %h"** be %et !orth in the #++endi1 I/ "tt"ched to thi% Contr"ct3

1E

!"gggg

$emuner"tion "nd $eimbur%"b*e E1+enditure%

!"333 P"(ment% o! Ser0ice% do not re*ie0e the Con%u*t"nt o! "n( ob*i."tion hereunder3 !"rrr $emuner"tion !or the Per%onne* %h"** be determined on the b"%i% o! time "ctu"**( %+ent b( %uch Per%onne* in the +er!orm"nce o! the Ser0ice% inc*udin. other "ddition"* !"ctor% indic"ted in the SCC "!ter the d"te determined in "ccord"nce 4ith GCC C*"u%e &'4- or %uch other d"te "% the P"rtie% %h"** ".ree in 4ritin.- inc*udin. time !or nece%%"r( tr"0e* 0i" the mo%t direct route- "t the r"te% re!erred to- "nd %ub8ect to %uch "ddition"* +ro0i%ion% "% "re %et !orth- in the SCC3 $emuner"tion !or +eriod% o! *e%% th"n one month %h"** be c"*cu*"ted on "n hour*( b"%i% !or time %+ent in home o!!ice &the tot"* o! G< hour% +er month %h"** "++*(' "nd on " c"*end"r,d"( b"%i% !or time %+ent "4"( !rom home o!!ice & d"( bein. e@ui0"*ent to 9E0th o! " month'3 $eimbur%"b*e e1+enditure% "ctu"**( "nd re"%on"b*( incurred b( the Con%u*t"nt% in the +er!orm"nce o! the Ser0ice% "re +ro0ided in the SCC3

!"sss

!"ttt

!"uuu Bi**in.% "nd +"(ment% in re%+ect o! the Ser0ice% %h"** be m"de "% !o**o4%6 !"hhhh The Procurin. Entit( %h"** c"u%e to be +"id to the Con%u*t"nt "n "d0"nce +"(ment "% %+eci!ied in the #CC- "nd "% other4i%e %et !orth be*o43 The "d0"nce +"(ment %h"** be due "!ter the Con%u*t"nt +ro0ide% " b"n> .u"r"ntee in !"0or o! the Procurin. Entit( i%%ued b( " b"n> "cce+t"b*e to the Procurin. Entit( in "ccord"nce 4ith the re@uirement% +ro0ided in the SCC3 !"iiii #% %oon "% +r"ctic"b*e "nd not *"ter th"n !i!teen & 7' d"(% "!ter the end o! e"ch c"*end"r month durin. the +eriod o! the Ser0ice%- the Con%u*t"nt %h"** %ubmit to the Procurin. Entit(- in du+*ic"teitemi5ed %t"tement%- "ccom+"nied b( co+ie% o! recei+ted in0oice%0oucher% "nd other "++ro+ri"te %u++ortin. m"teri"*%- o! the "mount% +"("b*e +ur%u"nt to GCC C*"u%e% &'ooo "nd &'.... !or %uch month3 Se+"r"te month*( %t"tement% %h"** be %ubmitted in re%+ect o! "mount% +"("b*e in !orei.n currenc( "nd in *oc"* currenc(3 E"ch %e+"r"te month*( %t"tement %h"** di%tin.ui%h th"t +ortion o! the tot"* e*i.ib*e co%t% 4hich +ert"in% to remuner"tion !rom th"t +ortion 4hich +ert"in% to reimbur%"b*e e1+enditure%3 The Procurin. Entit( %h"** c"u%e the +"(ment o! the Con%u*t"ntD% month*( %t"tement% 4ithin %i1t( &<0' d"(% "!ter the recei+t b( the Procurin. Entit( o! %uch %t"tement% 4ith %u++ortin. document%3 On*( %uch +ortion o! " month*( %t"tement th"t i% not %"ti%!"ctori*( %u++orted m"( be 4ithhe*d !rom +"(ment3 Shou*d "n(

!"jjjj

11

di%cre+"nc( be !ound to e1i%t bet4een "ctu"* +"(ment "nd co%t% "uthori5ed to be incurred b( the Con%u*t"nt- the Procurin. Entit( m"( "dd or %ubtr"ct the di!!erence !rom "n( %ub%e@uent +"(ment%3 Intere%t %h"** be +"id !or de*"(ed +"(ment% !o**o4in. the r"te +ro0ided in the SCC3

!"----

Fin"* P"(ment

!"vvv The !in"* +"(ment %h"** be m"de on*( "!ter the !in"* re+ort "nd " !in"* %t"tement- identi!ied "% %uch- %h"** h"0e been %ubmitted b( the Con%u*t"nt "nd "++ro0ed "% %"ti%!"ctor( b( the Procurin. Entit(3 The Ser0ice% %h"** be deemed com+*eted "nd !in"**( "cce+ted b( the Procurin. Entit( "nd the !in"* re+ort "nd !in"* %t"tement %h"** be deemed "++ro0ed b( the Procurin. Entit( "% %"ti%!"ctor( ninet( &:0' c"*end"r d"(% "!ter recei+t o! the !in"* re+ort "nd !in"* %t"tement b( the Procurin. Entit( un*e%% the Procurin. Entit(- 4ithin %uch ninet( &:0',d"( +eriod- .i0e% 4ritten notice to the Con%u*t"nt %+eci!(in. in det"i* de!iciencie% in the Ser0ice%- the !in"* re+ort or !in"* %t"tement3 The Con%u*t"nt %h"** thereu+on +rom+t*( m">e "n( nece%%"r( correction% 4ithin " m"1imum +eriod o! ninet( &:0' c"*end"r d"(%- "nd u+on com+*etion o! %uch correction%- the !ore.oin. +roce%% %h"** be re+e"ted3 !"&&& #n( "mount 4hich the Procurin. Entit( h"% +"id or c"u%ed to be +"id in "ccord"nce 4ith thi% c*"u%e in e1ce%% o! the "mount% "ctu"**( +"("b*e in "ccord"nce 4ith the +ro0i%ion% o! thi% Contr"ct %h"** be reimbur%ed b( the Con%u*t"nt to the Procurin. Entit( 4ithin thirt( &E0' d"(% "!ter recei+t b( the Con%u*t"nt o! notice thereo!3 #n( %uch c*"im b( the Procurin. Entit( !or reimbur%ement mu%t be m"de 4ithin t4e*0e & 2' c"*end"r month% "!ter recei+t b( the Procurin. Entit( o! " !in"* re+ort "nd " !in"* %t"tement "++ro0ed b( the Procurin. Entit( in "ccord"nce 4ith the "bo0e3

!"llll Lum+ Sum Contr"ct%

!"+++ For Lum+ Sum Contr"ct% 4hen "++*ic"b*e- not4ith%t"ndin. the term% o! GCC C*"u%e% &'>- &'m- E &c'- &'00- &'rrr- &'%%%- &'ttt- &'uuu"nd &'000- the +ro0i%ion% cont"ined hereunder %h"** "++*(3 !"yyy Per%onne* , #n( re+*"cement "++ro0ed b( the Procurin. Entit( in "ccord"nce 4ith ITB C*"u%e 3 373&'cc %h"** be +ro0ided b( the Con%u*t"nt "t no "ddition"* co%t3 !"AAA St"!!in. Schedu*e , Shou*d the r"te o! +ro.re%% o! the Ser0ice%- or "n( +"rt hereo!- be "t "n( time in the o+inion o! the Procurin. Entit( too %*o4 to en%ure th"t the Ser0ice% "re com+*eted in "ccord"nce 4ith the St"!!in. Schedu*e- the Procurin. Entit( %h"** %o noti!( the Con%u*t"nt in 4ritin. "nd the Con%u*t"nt %h"** "t it% %o*e co%t "nd e1+en%e- thereu+on t">e %uch %te+% "% nece%%"r(1/

%ub8ect to the Procurin. Entit(D% "++ro0"*- or "% re"%on"b*( re@uired b( the Procurin. Entit(- to e1+edite +ro.re%% %o "% to en%ure th"t the Ser0ice% "re com+*eted in "ccord"nce 4ith the St"!!in. Schedu*e3 !"aaaa Fin"* +"(ment +ur%u"nt to the P"(ment Schedu*e in #++endice% I/ "nd / %h"** be m"de b( the Procurin. Entit( "!ter the !in"* re+ort h"% been %ubmitted b( the Con%u*t"nt "nd "++ro0ed b( the Procurin. Entit(3 !"bbbb Termin"tion , U+on the recei+t or .i0in. o! "n( notice re!erred to in GCC C*"u%e &'00 "nd i! the Con%u*t"nt i% not in de!"u*t under thi% Contr"ct "nd h"% +"rt*( or %ub%t"nti"**( +er!ormed it% ob*i."tion under thi% Contr"ct u+ to the d"te o! termin"tion "nd h"% t">en immedi"te %te+% to brin. the Ser0ice% to " c*o%e in +rom+t "nd order*( m"nner- there %h"** be "n e@uit"b*e reduction in the m"1imum "mount +"("b*e under thi% Contr"ct to re!*ect the reduction in the Ser0ice%- +ro0ided th"t in no e0ent %h"** the Con%u*t"nt recei0e *e%% th"n hi% "ctu"* co%t% u+ to the e!!ecti0e d"te o! the termin"tion- +*u% " re"%on"b*e "**o4"nce !or o0erhe"d "nd +ro!it3 !"cccc Un*e%% other4i%e +ro0ided in the SCC- no "ddition"* +"(ment !or 0"ri"tion order- i! "n(- %h"** be "**o4ed !or thi% Contr"ct3

!"mmmm

Li@uid"ted D"m".e% !or De*"(

If the Consultant fails to deliver any or all of the #ervices &ithin the period!s" specified in this Contract$ the Procuring 7ntity shall$ &ithout prejudice to its other remedies under this Contract and under the .pplicable )a&$ deduct from the contract price$ as li3uidated damages$ a sum e3uivalent to one%tenth of one percent of the price of the unperformed portion of the #ervices for each day of delay based on the approved contract schedule up to a ma+imum deduction of ten percent !0CD" of the contract price* Once the ma+imum is reached$ the Procuring 7ntity may consider termination of this Contract pursuant to GCC Clause !"hh*

/C

/0

Section 3. S%ecial Conditions of Contract

Note% on the S+eci"* Condition% o! Contr"ct
#imilar to the B # in #ection III$ the Clauses in this #ection are intended to assist the Procuring 7ntity in providing contract%specific information in relation to corresponding clauses in the GCC* The provisions of #ection 8 complement the GCC included in #ection I8$ specifying contractual re3uirements lin-ed to the special circumstances of the Procuring 7ntity$ the Procuring 7ntityKs country$ the sector$ and the #ervices purchased* In preparing #ection 8$ the follo&ing aspects should be chec-ed4 !a" !b" Information that complements provisions of #ection I8 must be incorporated* .mendments and'or supplements to provisions of #ection I8$ as necessitated by the circumstances of the specific purchase$ must also be incorporated*

6o&ever$ no special condition &hich defeats or negates the general intent and purpose of the provisions of #ection I8 should be incorporated herein*

/;

S+eci"* Condition% o! Contr"ct

GCC C*"u%e !b" The Funding #ource is4 The Government of the Philippines !GOP"

!"g

#1TE/ 5t is essential that Consultants that advise P%OC<%5#G )#&5&5)S on the privatiKation of state owned enterprises or other assets 9or on related problems: be prohibited from Cswitching sidesL upon completion of their obligations and then either appearing as purchaser of these enterprises1assets or advising potential purchasers in this conte*t! 5n these situations the following provision must be used/ For a period of t&o years after the e+piration of this Contract$ the Consultant shall not engage$ and shall cause its Personnel as &ell as their #ub%Consultants and its Personnel not to engage$ in the activity of a purchaser !directly or indirectly" of the assets on &hich they advised the Procuring 7ntity under this Contract nor in the activity of an adviser !directly or indirectly" of potential purchasers of such assets* The Consultant also agree that their affiliates shall be dis3ualified for the same period of time from engaging in the said activities*

!"h !"i !"!"m

?ot applicable ?ot .pplicable* ?o further instructions! The .uthoriAed Representatives are as follo&s4 For the Procuring 7ntity4 Cheryl C* Ortega For the Consultant4

!"h

The addresses are4 Procuring 7ntity4 3OS&25nformation and Communications &echnology Office $ #ational Computer Center $ Field Operations Office .ttention4 0s! Cheryl C! Ortega .ddress4 #RT )oong Building*$ 8eterans .venue 7+t*$ Tumaga$ Iamboanga City Facsimile4 CB; //0%;E2; 7mail .ddress4 cherylRfoo*ncc*gov*ph

/=

Consultants4 4insert name of the Consultant6 .ttention4 4insert name of the Consultant@s authoriKed representative6 .ddress4 Facsimile4 7mail .ddress4 !"i and !"j ?otice shall be deemed to be effective as follo&s4 !a" in the case of personal delivery or registered mail$ on delivery5

!b" in the case of facsimiles$ &ithin . hour follo&ing confirmed transmission5 or !c" in the case of telegrams$ &ithin 4insert hours6 follo&ing confirmed transmission* !"o !"u State here Consultant@s account where payment may be made! C?o additional provision!L )imitation of the ConsultantKs )iability to&ards the Procuring 7ntity are as follo&s4 !a" 7+cept in case of gross negligence or &illful misconduct on the part of the Consultant or on the part of any person or firm acting on behalf of the Consultant in carrying out the #ervices$ the Consultant$ &ith respect to damage caused by the Consultant to the Procuring 7ntityKs property$ shall not be liable to the Procuring 7ntity4 !i" for any indirect or conse3uential loss or damage5 and

!ii" for any direct loss or damage that e+ceeds !." the total payments for professional fees and reimbursable e+penditures made or e+pected to be made to the Consultants hereunder$ or !B" the proceeds the Consultants may be entitled to receive from any insurance maintained by the Consultants to cover such a liability$ &hichever of !." or !B" is higher* !b" This limitation of liability shall not affect the ConsultantKs liability$ if any$ for damage to third parties caused by the Consultant or any person or firm acting on behalf of the Consultant in carrying out the #ervices* #1TE' Provisions to the effect that the Procuring )ntity shall indemnify and hold harmless the Consultant against third party claims are not acceptable e*cept of course if a claim is based on loss or damage caused by a default or wrongful act of the Procuring )ntity!

/2

!"&

The effectiveness conditions are the follo&ing4 State C?oneL or 'ist here any conditions of effectiveness of the Contract e!g! approval of this Contract by the #)3A 3B0 AB etc! Procuring )ntity@s approval of Consultant@s bid for appointment of specified Mey staff members effectiveness of Appropriations 'oans or Credits receipt by Consultant of advance payment and by Procuring )ntity of advance payment guarantee!

!"y

The time period shall be 4insert length of time6 or such other time period as the parties may agree in &riting* #1TE/ Fill in the time period e!g! Cfour 9G: months after the submission of the Consultant final reportL

!"gg

.ny and all disputes arising from the implementation of this contract shall be submitted to arbitration in the Philippines according to the provisions of Republic .cts 1EB and /;1>$ as re3uired in #ection >/ of the IRR of R. /012*

!"hh

The dra&ings$ specifications$ designs$ reports$ other documents and soft&are prepared by the Consultant for the Procuring 7ntity under this Contract that shall become and remain the property of the Procuring 7ntity are as follo&s4 4'ist here documents and software stating restrictions on future use if any!6 All project deliverable documents 1 documentation and related artifacts! Future use shall be subject to permission of the procuring entity!

=1*0!"d

The ConsultantKs actions re3uiring the Procuring 7ntityKs prior approval are4 4'ist here actions of the Consultant that reBuire the Procuring )ntity@s approval6

!"nn

The Consultant may change its Mey Personnel only for reasons of death$ serious illness$ incapacity of an individual Consultant$ or until after fifty percent !>CD" of the PersonnelKs man%months have been served* 8iolators &ill be fined an amount e3ual to the refund of the replaced PersonnelGs basic rate$ &hich should be at least fifty percent !>CD" of the total basic rate for the duration of the engagement*

!"&& !"nnn !"ooo

?o further instructions* C?o further instructionsL! The total ceiling amount in Philippine Pesos is 4insert amount6*
/>

!"rrr

?o additional instructions!

!"ttt !"hhhh !"jjjj

#1TE/ 5tems that are not applicable should be deleted! ?o advance payment is allo&ed* The interest rate is4 +ero #1TE' For GOP funded projects interest rate is Kero!

!"cccc

?o further instructions*

/B

Section 3I. Terms of 2eference

4&erms of %eference normally contain the following sections/ 9a: BacMgroundI 9b: ObjectivesI 9c: Scope of the ServicesI 9d: &raining 9when appropriate:I 9e: %eports and &ime ScheduleI and 9f: 3ata 'ocal Services Personnel and Facilities to be provided by the Procuring )ntity!6

/E

Department of .cience and Technolo , Information and Communications Technolo , Office #A$IO#AL CO"P%$&' C&#$&' /ield Operations Office

$&'"( O) '&)&'&#C& *ul +,- +,.+

$ransformation of Internet Cafes into Communit eCenters Project

/ac01round

The Philippine Communit, eCenter Pro ram had since pro rammed the component activit, on the transformation of Internet cafes into Communit, eCenters (CeCs)0 1, wa, of 2ac) round$ a CeC is a self3sustainin shared facilit, providin afforda2le access to ICT3ena2led services and relevant content0 It serves as a conduit for efficient deliver, of overnment and other services and a potent tool for empowerment and participation of unserved and underserved communities in development0 (Philippine CeC Pro ram Roadmap *##43*#'#)

This activit, see)s to transform Internet cafes into CeCs with valued information resources and online services availa2le to all constituents in the localit,0

Projecti2e O3jecti2es
The followin are the pro-ect!s detailed o2-ectives5 ') The pro-ect will endeavor to produce the component uidelines for the process flow for the 6Transformation of Internet Cafes into CeCs6 to include inputs on the t,pe and (ualit, of service deliver, (to include the activit, on the stoc)ta)in inventor, and maintenance

/1

of 2asic 2aran a, information for pu2lic access) as well as other facets of the shift to 62ecomin a CeC67 *) The pro-ect will ensure the conduct of orientation seminars/wor)shop for candidate evaluators/reviewers of Internet Cafes who will facilitate the determination/processin of these facilities into 2ecomin CeCs$ as well as orientation 2riefin s for CeC 8ana ers and identified Internet Cafe CeC operators who will 2e involved in the implementation of the pro-ect activit,7 ") The pro-ect shall also underta)e the donation and deplo,ment of a computer pac)a e for use 2, twent, five (*+) Internet Cafes cum CeCs0

(cope of Project
The pro-ect shall involve the partnership and cooperation of the 9ational Computer Center$ throu h the Philippine CeC Pro ram 8ana ement Office$ local overnment units with e:istin CeCs$ alon with selected Internet cafe facilities0

The local overnment units with their respective CeC mana ers will handhold the Internet Cafe CeCs in the implementation of activities under the pro-ect0 One computer wor)station shall 2e donated and deplo,ed to each identified Internet Cafe CeC inclusive of installation and deliver,0

Project Acti2ities
The followin are the activities 2ro)en down in two (*) phases$ with Phase II 2ein an add3 on optional pro-ect component0 Phase I (with Pilot Implementation in Luzon) Development of Guidelines for the Transformation of Internet Cafes (iCafes) into CeCs Orientation of Reviewers/ Evaluators Conduct of Orientation on the Philippine CeC Pro ram and iCafes! Transformation into CeCs (for "# iCafes$ "# %G&s and '# sectoral representatives) Conduct of Review/Evaluation of iCafes E(uipment Pac)a e for *+ Evaluated iCafes (' computer wor)station with installation and deliver, cost included) Development of Pro-ect Terminal Report Phase II (Add-on Optional Project Component; for Visa as!"indanao Pilot Implementation) Conduct of Orientation on the Philippine CeC Pro ram and iCafes! Transformation into CeCs (for "# iCafes$ "# %G&s and '# sectoral representatives) Conduct of Review/Evaluation of iCafes

//

E(uipment Pac)a e for *+ Evaluated iCafes (' computer wor)station with installation and deliver, cost included) Development of Pro-ect Terminal Report

Approach and "ethodolo1

The pro-ect shall 2e outsourced to a service provider who will 2e en a ed to implement the proposed activities for the entire pro-ect (comprisin Phase I and Phase II)$ under competitive pu2lic 2iddin 0 The process for the procurement shall 2e Implementin Rules and Re ulations0 overned 2, Repu2lic ;ct <'=> and its

1idders are then re(uested to su2mit a letter e:pressin intention to participate in the pu2lic 2iddin as well as three (") separate sealed envelopes for the ') Eli i2ilit, Documents (refer to the Eli i2ilit, re(uirements of the 2iddin documents)$ *) Technical Proposal$ and the ") /inancial 1id not later than ;u ust *"$ *#'*0

&4uipment Pac0a1e (pecifications

Intel core i"3*'## "0'G?@ "81 Cache 8other2oard * 2 DDR" 8emor, 'T1 A*## RP8 .;T; ?ard drive Inte rated ?D raphics 1ac) I/O ports B * : &s2 *0#$ * : P./*$ %ine3in$ %ine3out$ 8ic3in$ R-3>+ /ront I/O Ports 3* : &s2 *0#$ 8ic3in$ %ine3out Inte rated %;9 $ '#/'##/'### G1 Ethernet Controller 9etwor) Inte rated ?D ;udio '=C %ED 8onitor DDD .;T; Optical Drive Casin w/ ++#E Power .uppl, &.1 Fe,2oard and optical 8ouse +##E ;DR O.5 &2untu %inu: / /edora Core (latest)

1 year warranty on parts and services. On site repair and maintenance. In case t e e!uipment will "e pulled out# a replacement s ould "e made availa"le prior to t e pullout of t e defective e!uipment

Project (chedule
The pro-ect duration shall 2e " to 4 months0

Project Cost

0CC

The contract cost for Phase I implementation is at PhP '$'+#$###0##0 Phase II implementation which amounts to PhP <+#$###0## shall 2e an optional component e:tension of the pro-ect$ and which would need the si nin /conforme of a %etter/9otice to Proceed issued 2, the ICTO39CC0

0C0

Section 3II. Bidding orms

NATIONAL COMPUTER CENTER.......................................................................1 FIELD OPERATIONS OFFICE............................................................................1 SECTION I. INVITATION TO BID........................................................................5 NATIONAL COMPUTER CENTER.......................................................................6

FIELD OPERATIONS OFFICE............................6

SECTION II. ELIGIBILITY DOCUMENTS ...........................................................10 1. Eligibility Criteria................................................................................................ 11 .1.1. -%e follo&ing )ersons.entities s%all be allo&ed to )artici)ate in t%e bidding for Consulting Ser/ices0................................................................................................. 11 12a Duly licensed Fili)ino citi3ens.sole )ro)rietors%i)s4..........................................11 12b *artners%i)s duly organi3ed under t%e la&s of t%e *%ili))ines and of &%ic% at least si+ty )ercent 1#562 of t%e interest belongs to citi3ens of t%e *%ili))ines4.......11 12c Cor)orations duly organi3ed under t%e la&s of t%e *%ili))ines and of &%ic% at least si+ty )ercent 1#562 of t%e outstanding ca)ital stock belongs to citi3ens of t%e *%ili))ines4............................................................................................................... 11 12d Coo)erati/es duly organi3ed under t%e la&s of t%e *%ili))ines7 and of &%ic% at least si+ty )ercent 1#562 interest belongs to citi3ens of t%e *%ili))ines4 or.............11 12e *ersons.entities forming t%emsel/es into a 8oint /enture7 i.e.7 a grou) of t&o 122 or more )ersons.entities t%at intend to be 8ointly and se/erally res)onsible or liable for a )articular contract0 *ro/ided7 %o&e/er7 -%at Fili)ino o&ners%i) or interest t%ereof s%all be at least si+ty )ercent 1#562. For t%is )ur)ose7 Fili)ino o&ners%i) or interest s%all be based on t%e contributions of eac% of t%e members of t%e 8oint /enture as s)ecified in t%eir 9:;...............................................................................11 .1.2. $%en t%e ty)es and fields of Consulting Ser/ices in/ol/e t%e )ractice of )rofessions regulated by la&7 t%ose &%o &ill actually )erform t%e ser/ices s%all be Fili)ino citi3ens and registered )rofessionals aut%ori3ed by t%e a))ro)riate regulatory body to )ractice t%ose )rofessions and allied )rofessions s)ecified in t%e EDS.......................................................................................................................... 11 .1.3. <f t%e Request for E+)ression of <nterest allo&s )artici)ation of foreign consultants7 )ros)ecti/e foreign bidders may be eligible sub8ect to t%e qualifications stated in t%e EDS. .................................................................................................... 11 .1. . =o/ernment cor)orate entities may be eligible to )artici)ate only if t%ey can establis% t%at t%ey 1a2 are legally and financially autonomous7 1b2 o)erate under commercial la&7 and 1c2 are not de)endent agencies of t%e =(* or t%e *rocuring Entity........................................................................................................................ 11 1.1. Eligibility Requirements...................................................................................11 .1.1. -%e follo&ing eligibility requirements s%all be submitted on or before t%e date of t%e eligibility c%eck s)ecified in t%e <n/itation to >id for )ur)oses of determining eligibility of )ros)ecti/e bidders0..............................................................................11 12a Class ?;@ Documents A ....................................................................................11 "egal Documents................................................................................................... 11 12i Registration certificate from Securities and E+c%ange Commission 1SEC27 De)artment of -rade and <ndustry 1D-<2 for sole )ro)rietors%i)7 or Coo)erati/e De/elo)ment ;ut%ority 1CD;2 for coo)erati/es7 or any )roof of suc% registration as stated in t%e EDS4.................................................................................................... 12 12ii MayorBs )ermit issued by t%e city or munici)ality &%ere t%e )rinci)al )lace of business of t%e )ros)ecti/e bidder is located4 .........................................................12 -ec%nical Documents............................................................................................ 12

0C;

12iii Statement of t%e )ros)ecti/e bidder of all its ongoing and com)leted go/ernment and )ri/ate contracts7 including contracts a&arded but not yet started7 if any7 &%et%er similar or not similar in nature and com)le+ity to t%e contract to be bid7 &it%in t%e rele/ant )eriod )ro/ided in t%e EDS. -%e statement s%all include7 for eac% contract7 t%e follo&ing0....................................................................................12 1.iii.12 t%e name and location of t%e contract4........................................................12 1.iii.22 date of a&ard of t%e contract4......................................................................12 1.iii.32 ty)e and brief descri)tion of consulting ser/ices4........................................12 1.iii. 2 consultantBs role 1&%et%er main consultant7 subcontractor7 or )artner in a 9:2 ................................................................................................................................. 12 1.iii.!2 amount of contract4......................................................................................12 1.iii.#2 contract duration4 and..................................................................................12 1.iii.'2 certificate of satisfactory com)letion or equi/alent document s)ecified in t%e EDS issued by t%e client7 in t%e case of a com)leted contract4................................12 12i/ Statement of t%e consultant s)ecifying its nationality and confirming t%at t%ose &%o &ill actually )erform t%e ser/ice are registered )rofessionals aut%ori3ed by t%e a))ro)riate regulatory body to )ractice t%ose )rofessions and allied )rofessions in accordance &it% Clause 1.2......................................................................................12 Financial Document............................................................................................... 12 12/ -%e consultantBs audited financial statements7 s%o&ing7 among ot%ers7 t%e consultantBs total and current assets and liabilities7 stam)ed ?recei/ed@ by t%e ><R or its duly accredited and aut%ori3ed institutions7 for t%e )receding calendar year &%ic% s%ould not be earlier t%an t&o 122 years from t%e date of bid submission......12 12b Class ?>@ Document A ......................................................................................13 :alid 8oint /enture agreement 19:;27 in case a 8oint /enture is already in e+istence. <n t%e absence of a 9:;7 duly notari3ed statements from all t%e )otential 8oint /enture )artners stating t%at t%ey &ill enter into and abide by t%e )ro/isions of t%e 9:; in t%e instance t%at t%e bid is successful7 s%all be included in t%e bid. Failure to enter into a 8oint /enture in t%e e/ent of a contract a&ard s%all be ground for t%e forfeiture of t%e bid security. Eac% )artner of t%e 8oint /enture s%all submit t%e legal eligibility documents. -%e submission of tec%nical and financial documents by any of t%e 8oint /enture )artners constitutes com)liance. .............................................13 .1.2. <n t%e case of foreign consultants7 t%e foregoing eligibility requirements under Class ?;@ Documents may be substituted by t%e a))ro)riate equi/alent documents7 if any7 issued by t%e foreign consultantBs country. ..................................................13 .1.3. -%e eligibility requirements or statements and all ot%er documents to be submitted to t%e >;C must be in Englis%. ; translation of t%e documents in Englis% certified by t%e a))ro)riate embassy or consulate in t%e *%ili))ines must accom)any t%e eligibility requirements under Classes ?;@ and ?>@ Documents if t%ey are in ot%er foreign language...........................................................................13 .1. . *ros)ecti/e bidders may obtain a full range of e+)ertise by associating &it% indi/idual consultant1s2 and.or ot%er consultants or entities t%roug% a 9: or subcontracting arrangements7 as a))ro)riate. Co&e/er7 subcontractors may only )artici)ate in t%e bid of one s%ort listed consultant. Foreign Consultants s%all seek t%e )artici)ation of Fili)ino Consultants by entering into a 9: &it%7 or subcontracting )art of t%e )ro8ect to7 Fili)ino Consultants................................................................13 .1.!. <f a )ros)ecti/e bidder %as )re/iously secured a certification from t%e *rocuring Entity to t%e effect t%at it %as )re/iously submitted t%e abo/eDenumerated Class ?;@ Documents7 t%e said certification may be submitted in lieu of t%e requirements enumerated in Clause 2.1 abo/e........................................................13 1.2. Format and Signing of Eligibility Documents...................................................13 .1.#. *ros)ecti/e bidders s%all submit t%eir eligibility documents t%roug% t%eir duly aut%ori3ed re)resentati/e on or before t%e deadline s)ecified in t%e in/itation to bid. ................................................................................................................................. 13 .1.'. *ros)ecti/e bidders s%all )re)are an original and co)ies of t%e eligibility documents. <n t%e e/ent of any discre)ancy bet&een t%e original and t%e co)ies7 t%e original s%all )re/ail........................................................................................... 13

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.1.,. -%e eligibility documents7 e+ce)t for unamended )rinted literature7 s%all be signed7 and eac% and e/ery )age t%ereof s%all be initialed7 by t%e duly aut%ori3ed re)resentati/e.s of t%e )ros)ecti/e bidder...............................................................13 .1.E. ;ny interlineations7 erasures7 or o/er&riting s%all be /alid only if t%ey are signed or initialed by t%e duly aut%ori3ed re)resentati/e.s of t%e )ros)ecti/e bidder. ................................................................................................................................. 1 1.3. Sealing and Marking of Eligibility Documents..................................................1 .1.15. Fnless ot%er&ise indicated in t%e EDS7 )ros)ecti/e bidders s%all enclose t%eir original eligibility documents described in Clause 2.17 in a sealed en/elo)e marked ?(R<=<G;" A E"<=<><"<-H D(CFMEG-S@. Eac% co)y of s%all be similarly sealed duly marking t%e en/elo)es as ?C(*H G(. III D E"<=<><"<-H D(CFMEG-S@. -%ese en/elo)es containing t%e original and t%e co)ies s%all t%en be enclosed in one single en/elo)e. ............................................................................................... 1 .1.11. -%e original and t%e number of co)ies of t%e eligibility documents as indicated in t%e EDS s%all be ty)ed or &ritten in indelible ink and s%all be signed by t%e )ros)ecti/e bidder or its duly aut%ori3ed re)resentati/e.s. .............................1 .1.12. ;ll en/elo)es s%all0.......................................................................................1 12a contain t%e name of t%e contract to be bid in ca)ital letters4...........................1 12b bear t%e name and address of t%e )ros)ecti/e bidder in ca)ital letters4..........1 12c be addressed to t%e *rocuring EntityBs >;C s)ecified in t%e EDS4.....................1 12d bear t%e s)ecific identification of t%is *ro8ect indicated in t%e EDS4 and...........1 12e bear a &arning ?D( G(- (*EG >EF(REJ@ t%e date and time for t%e o)ening of eligibility documents7 in accordance &it% <n/itation to >id.......................................1 .1.13. <f t%e eligibility documents are not sealed and marked as required7 t%e *rocuring Entity &ill assume no res)onsibility for its mis)lacement or )remature o)ening.................................................................................................................... 1 1. . Deadline for Submission of Eligibility Documents............................................1 Eligibility documents must be recei/ed by t%e *rocuring EntityBs >;C at t%e address and on or before t%e date and time indicated in t%e <n/itation to >id and t%e EDS.......................................................................................................................... 1 1.!. "ate Submission of Eligibility Documents........................................................1 ;ny eligibility documents submitted after t%e deadline for submission and recei)t )rescribed in <n/itation to >id s%all be declared ?"ate@ and s%all not be acce)ted by t%e *rocuring Entity.................................................................................................. 1 1.#. Modification and $it%dra&al of Eligibility Documents.....................................1 .1.1 . -%e )ros)ecti/e bidder may modify its eligibility documents after it %as been submitted4 )ro/ided t%at t%e modification is recei/ed by t%e *rocuring Entity )rior to t%e deadline s)ecified in in/itation to bid. -%e )ros)ecti/e bidder s%all not be allo&ed to retrie/e its original eligibility documents7 but s%all be allo&ed to submit anot%er set equally sealed7 )ro)erly identified7 linked to its original bid marked as ?E"<=<><"<-H M(D<F<C;-<(G@ and stam)ed ?recei/ed@ by t%e >;C. Modifications recei/ed after t%e a))licable deadline s%all not be considered and s%all be returned to t%e )ros)ecti/e bidder uno)ened. ......................................................................1! .1.1!. ; )ros)ecti/e bidder may7 t%roug% a letter of &it%dra&al7 &it%dra& its eligibility documents after it %as been submitted7 for /alid and 8ustifiable reason4 )ro/ided t%at t%e letter of &it%dra&al is recei/ed by t%e *rocuring Entity )rior to t%e deadline )rescribed for submission and recei)t of eligibility documents. ................1! .1.1#. Eligibility documents requested to be &it%dra&n in accordance &it% t%is Clause s%all be returned uno)ened to t%e )ros)ecti/e bidder concerned. ; )ros)ecti/e bidder may also e+)ress its intention not to )artici)ate in t%e bidding t%roug% a letter &%ic% s%ould reac% and be stam)ed by t%e >;C before t%e deadline for submission and recei)t of eligibility documents. ; )ros)ecti/e bidder t%at &it%dra&s its eligibility documents s%all not be )ermitted to submit anot%er set7 directly or indirectly7 for t%e same )ro8ect................................................................1! 1.'. ()ening and *reliminary E+amination of Eligibility Documents......................1! .1.1'. -%e *rocuring EntityBs >;C &ill o)en t%e en/elo)es containing t%e eligibility documents in t%e )resence of t%e )ros)ecti/e biddersB re)resentati/es &%o c%oose to attend7 at t%e time7 on t%e date7 and at t%e )lace s)ecified in t%e EDS. -%e

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)ros)ecti/e biddersB re)resentati/es &%o are )resent s%all sign a register e/idencing t%eir attendance.....................................................................................1! .1.1,. "etters of &it%dra&al s%all be read out and recorded during t%e o)ening of eligibility documents and t%e en/elo)e containing t%e corres)onding &it%dra&n eligibility documents s%all be returned uno)ened to t%e &it%dra&ing )ros)ecti/e bidder. <f t%e &it%dra&ing )ros)ecti/e bidderBs re)resentati/e is )resent during t%e o)ening7 t%e original eligibility documents and all co)ies t%ereof s%all be returned to t%e re)resentati/e during t%e o)ening of eligibility documents. <f no re)resentati/e is )resent7 t%e eligibility documents s%all be returned uno)ened by registered mail. ................................................................................................................................. 1! .1.1E. ; )ros)ecti/e bidder determined as ?ineligible@ %as se/en 1'2 calendar days u)on &ritten notice or7 if )resent at t%e time of t%e o)ening of eligibility documents7 u)on /erbal notification7 &it%in &%ic% to file a request for reconsideration &it% t%e >;C0 *ro/ided7 %o&e/er7 t%at t%e request for reconsideration s%all not be granted if it is establis%ed t%at t%e finding of failure is due to t%e fault of t%e )ros)ecti/e bidder concerned0 *ro/ided7 furt%er7 t%at t%e >;C s%all decide on t%e request for reconsideration &it%in se/en 1'2 calendar days from recei)t t%ereof. <f a failed )ros)ecti/e bidder signifies %is intent to file a request for reconsideration7 in t%e case of a )ros)ecti/e bidder &%o is declared ineligible7 t%e >;C s%all %old t%e eligibility documents until suc% time t%at t%e request for reconsideration or )rotest %as been resol/ed. .................................................................................................. 1! .1.25. -%e eligibility documents en/elo)es and modifications7 if any7 s%all be o)ened one at a time7 and t%e follo&ing read out and recorded0.............................1# 12a t%e name of t%e )ros)ecti/e bidder4.................................................................1# 12b &%et%er t%ere is a modification or substitution4 and.........................................1# 12c t%e )resence or absence of eac% document com)rising t%e eligibility documents /isDKD/is a c%ecklist of t%e required documents........................................................1# .1.21. -%e eligibility of eac% )ros)ecti/e bidder s%all be determined by e+amining eac% bidderBs eligibility requirements or statements against a c%ecklist of requirements7 using nonDdiscretionary ?)ass.fail@ criterion7 as stated in t%e <n/itation -o >id7 and s%all be determined as eit%er ?eligible@ or ?ineligible.@ <f a )ros)ecti/e bidder submits t%e s)ecific eligibility document required7 %e s%all be rated ?)assed@ for t%at )articular requirement. <n t%is regard7 failure to submit a requirement7 or an incom)lete or )atently insufficient submission7 s%all be considered ?failed@ for t%e )articular eligibility requirement concerned. <f a )ros)ecti/e bidder is rated ?)assed@ for all t%e eligibility requirements7 %e s%all be considered eligible to )artici)ate in t%e bidding7 and t%e >;C s%all mark t%e set of eligibility documents of t%e )ros)ecti/e bidder concerned as ?eligible.@ <f a )ros)ecti/e bidder is rated ?failed@ in any of t%e eligibility requirements7 %e s%all be considered ineligible to )artici)ate in t%e bidding7 and t%e >;C s%all mark t%e set of eligibility documents of t%e )ros)ecti/e bidder concerned as ?ineligible.@ <n eit%er case7 t%e >;C c%air)erson or %is duly designated aut%ority s%all countersign t%e markings. ................................................................................................................ 1# 1.,. S%ort "isting of Consultants.............................................................................1# .1.22. (nly )ros)ecti/e bidders &%ose submitted contracts are similar in nature and com)le+ity to t%e contract to be bid as )ro/ided in t%e EDS s%all be considered for s%ort listing......................................................................................................... 1# .1.23. -%e >;C of t%e *rocuring Entity s%all dra& u) t%e s%ort list of )ros)ecti/e bidders from t%ose declared eligible using t%e detailed set of criteria and rating system to be used s)ecified in t%e EDS....................................................................1# .1.2 . S%ort listed consultants s%all be in/ited to )artici)ate in t%e bidding for t%is )ro8ect t%roug% a "etter of <n/itation to >id issued by t%e >;C of t%e *rocuring Entity. ..................................................................................................................... 1# .1.2!. (nly bids from s%ort listed bidders s%all be o)ened and considered for a&ard of contract. -%ese s%ort listed bidders7 &%et%er single entities or 9:s7 s%ould confirm in t%eir bids t%at t%e information contained in t%e submitted eligibility documents remains correct as of t%e date of bid submission. ................................1#

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SECTION III. ELIGIBILITY DATA SHEET............................................................19 SECTION I. NOTICE OF ELIGIBILITY AND SHORT LISTING.................................23 SECTION II. INSTRUCTIONS TO BIDDERS........................................................26

GENERAL......................................................................30
!"a Introduction*************************************************************************************************************=C
12a -%e *rocuring Entity named in t%e >id Data S%eet 1>DS2 s%all select an indi/idual7 sole )ro)rietors%i)7 )artners%i)7 cor)oration7 or a 8oint /enture 19:2 1%ereinafter referred to as ?Consultant@2 from among t%ose s%ort listed7 in accordance &it% t%e e/aluation )rocedure s)ecified in t%e >DS..............................35 12b -%e *rocuring Entity %as recei/ed financing 1%ereinafter called ?funds@2 from t%e source indicated in t%e >DS 1%ereinafter called t%e ?Funding Source@2 to&ard t%e cost of t%e *ro8ect named in t%e >DS. -%e *rocuring Entity intends to a))ly a )ortion or t%e &%ole of t%e funds to )ayments for t%is *ro8ect. ...............................35 12c Consultants are in/ited to submit bids com)osed of a tec%nical )ro)osal and a financial )ro)osal for Consulting Ser/ices required for t%is *ro8ect described in t%e >DS. >ids s%all be t%e basis for contract negotiations and ultimately for a signed contract &it% t%e selected Consultant......................................................................35 12d <f t%e >DS indicates t%at t%e *ro8ect &ill be com)leted in )%ases7 eac% )%ase must be com)leted to t%e *rocuring EntityBs satisfaction )rior to t%e commencement of t%e ne+t )%ase..................................................................................................... 35 12e Consultants must familiari3e t%emsel/es &it% local conditions and take t%em into account in )re)aring t%eir bids. -o obtain first%and information on t%e )ro8ect and on t%e local conditions7 Consultants are encouraged to /isit t%e *rocuring Entity before submitting a bid and to attend t%e )reDbid conference s)ecified in <-> Clause 12&. ......................................................................................................................... 35 12f -%e ConsultantsB costs of )re)aring t%eir bids and negotiating t%e contract7 including a /isit to t%e *rocuring Entity7 are not reimbursable as a direct cost of t%e )ro8ect...................................................................................................................... 35 12g Consultants s%all not be under a declaration of ineligibility for corru)t7 fraudulent7 collusi/e7 or coerci/e )ractices issued by t%e Funding Source or t%e *rocuring Entity in accordance &it% <-> Clause .1.1.12a...........................................35

!"b Conflict of Interest**************************************************************************************************=C

12% -%e Funding SourceBs )olicy requires t%at Consultants )ro/ide )rofessional7 ob8ecti/e7 and im)artial ad/ice and at all times %old t%e *rocuring EntityBs interests )aramount7 &it%out any consideration for future &ork7 and strictly a/oid situations &%ere a conflict of interest s%all arise &it% t%eir ot%er )ro8ects or t%eir o&n interests. Consultants s%all not be %ired for any )ro8ect t%at &ould be in conflict &it% t%eir )rior or current obligations to ot%er entities7 or t%at may )lace t%em in a )osition of not being able to carry out t%e *ro8ect in t%e best interest of t%e *rocuring Entity. $it%out limitation on t%e generality of t%is rule7 Consultants s%all not be %ired under t%e circumstances set fort% belo&0..........................................................................35 12i <f a Consultant combines t%e function of consulting &it% t%ose of contracting and.or su))ly of equi)ment4 ...................................................................................31 128 <f a Consultant is associated &it%7 affiliated to7 or o&ned by a contractor or a manufacturing firm &it% de)artments or design offices offering ser/ices as consultants unless suc% Consultant includes rele/ant information on suc% relations%i)s along &it% a statement in t%e -ec%nical *ro)osal co/er letter to t%e effect t%at t%e Consultant s%all limit its role to t%at of a consultant and disqualify itself and its associates from &ork in any ot%er ca)acity t%at may emerge from t%e *ro8ect 1including bidding for any )art of t%e future )ro8ect2. -%e contract &it% t%e Consultant selected to undertake t%e *ro8ect s%all contain an a))ro)riate )ro/ision to suc% effect4 or...................................................................................................... 31 12k <f t%ere is a conflict among consulting )ro8ects7 t%e Consultant 1including its )ersonnel and subcontractors2 and any subsidiaries or entities controlled by suc%

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Consultant s%all not be recruited for t%e rele/ant )ro8ect. -%e duties of t%e Consultant de)end on t%e circumstances of eac% case. $%ile continuity of consulting ser/ices may be a))ro)riate in )articular situations &%ere no conflict e+ists7 a Consultant cannot be recruited to carry out a )ro8ect t%at7 by its nature7 s%all result in conflict &it% a )rior or current )ro8ect of suc% Consultant. E+am)les of t%e situations mentioned are &%en a Consultant engaged to )re)are engineering design for an infrastructure )ro8ect s%all not be recruited to )re)are an inde)endent en/ironmental assessment for t%e same )ro8ect4 similarly7 a Consultant assisting a *rocuring Entity in )ri/ati3ation of )ublic assets s%all not )urc%ase7 nor ad/ise )urc%asers7 of suc% assets4 or a Consultant %ired to )re)are -erms of Reference 1-(R2 for a )ro8ect s%all not be recruited for t%e )ro8ect in question........................31 12l Consultants s%all not be related to t%e Cead of t%e *rocuring Entity7 members of t%e >;C7 t%e -$=7 and t%e >;C Secretariat7 t%e %ead of t%e *M( or t%e endDuser unit7 and t%e )ro8ect consultants7 by consanguinity or affinity u) to t%e t%ird ci/il degree. -%e )ro%ibition s%all a))ly as follo&s0........................................................31 12c <f t%e Consultant is an indi/idual or sole )ro)rietors%i)7 t%en to %imself4..........31 12d <f t%e Consultant is a )artners%i)7 t%en to all its officers and members4...........31 12e <f t%e Consultant is a cor)oration7 t%en to all its officers7 directors and controlling stock%olders4 or......................................................................................32 12f <f t%e Consultant is a 9:7 t%e )ro/isions of items 1a27 1b27 or 1c2 of t%is Section s%all corres)ondingly a))ly to eac% of t%e members of t%e said 8oint /enture7 as may be a))ro)riate.................................................................................................. 32 Relations%i) of t%e nature described abo/e or a failure to com)ly &it% t%e )ro/isions of t%is clause &ill result in t%e re8ection of t%e ConsultantBs bid..............32 Sub8ect to t%e )ro/isions of <-> Clause 12b7 any )re/ious or ongoing )artici)ation by t%e Consultant7 its )rofessional staff7 or its affiliates or associates under a contract &it% t%e Funding Source or t%e *rocuring Entity in relation to t%is *ro8ect may result in t%e re8ection of its bid. Consultants s%ould clarify t%eir situation in t%at res)ect &it% t%e *rocuring Entity before )re)aring its bid................................32 Failure by a Consultant to fully disclose )otential conflict of interest at t%e time of >id submission7 or at a later date in t%e e/ent t%at t%e )otential conflict arises after suc% date7 s%all result in t%e *rocuring Entity and.or t%e Funding Source seeking t%e im)osition of t%e ma+imum administrati/e7 ci/il and criminal )enalties u) to and including im)risonment............................................................................................ 32 Consultants are discouraged to include officials and em)loyees of t%e =o/ernment of t%e *%ili))ines 1=(*2 as )art of its )ersonnel. *artici)ation of officials and em)loyees of t%e =(* in t%e *ro8ect s%all be sub8ect to e+isting rules and regulations of t%e Ci/il Ser/ice Commission. ..........................................................32 Fairness and trans)arency in t%e selection )rocess require t%at Consultants do not deri/e unfair com)etiti/e ad/antage from %a/ing )ro/ided consulting ser/ices related to t%e *ro8ect in question. -o t%is end7 t%e *rocuring Entity s%all make a/ailable to all t%e s%ort listed consultants toget%er &it% t%e >idding Documents all information t%at &ould in t%at res)ect gi/e eac% Consultant a com)etiti/e ad/antage................................................................................................................ 32

!"g Corrupt$ Fraudulent$ Collusive$ and Coercive Practices*****************************************=;

12a -%e *rocuring Entity as &ell as t%e Consultants s%all obser/e t%e %ig%est standard of et%ics during t%e )rocurement and e+ecution of t%e contract. <n )ursuance of t%is )olicy7 t%e *rocuring Entity0 ........................................................32 12% defines7 for )ur)oses of t%is )ro/ision7 t%e terms set fort% belo& as follo&s0. . .32 12i ?corru)t )ractice@ means be%a/ior on t%e )art of officials in t%e )ublic or )ri/ate sectors by &%ic% t%ey im)ro)erly and unla&fully enric% t%emsel/es7 ot%ers7 or induce ot%ers to do so7 by misusing t%e )osition in &%ic% t%ey are )laced7 and includes t%e offering7 gi/ing7 recei/ing7 or soliciting of anyt%ing of /alue to influence t%e action of any suc% official in t%e )rocurement )rocess or in contract e+ecution4 entering7 on be%alf of t%e =(*7 into any contract or transaction manifestly and grossly disad/antageous to t%e same7 &%et%er or not t%e )ublic officer )rofited or &ill )rofit t%ereby7 and similar acts as )ro/ided in Re)ublic ;ct 351E......................32

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12ii ?fraudulent )ractice@ means a misre)resentation of facts in order to influence a )rocurement )rocess or t%e e+ecution of a contract to t%e detriment of t%e *rocuring Entity7 and includes collusi/e )ractices among >idders 1)rior to or after bid submission2 designed to establis% bid )rices at artificial7 nonDcom)etiti/e le/els and to de)ri/e t%e *rocuring Entity of t%e benefits of free and o)en com)etition. ..33 12iii ?collusi/e )ractices@ means a sc%eme or arrangement bet&een t&o or more >idders7 &it% or &it%out t%e kno&ledge of t%e *rocuring Entity7 designed to establis% bid )rices at artificial7 nonDcom)etiti/e le/els..........................................................33 12i/ ?coerci/e )ractices@ means %arming or t%reatening to %arm7 directly or indirectly7 )ersons7 or t%eir )ro)erty to influence t%eir )artici)ation in a )rocurement )rocess7 or affect t%e e+ecution of a contract4 ..................................33 12i &ill re8ect a )ro)osal for a&ard if it determines t%at t%e >idder recommended for a&ard %as engaged in any of t%e )ractices mentioned in t%is Clause for )ur)oses of com)eting for t%e contract.......................................................................................33 12b Furt%er7 t%e *rocuring Entity &ill seek to im)ose t%e ma+imum ci/il7 administrati/e7 and.or criminal )enalties a/ailable under a))licable la&s on indi/iduals and organi3ations deemed to be in/ol/ed in any of t%e )ractices mentioned in <-> Clause 12%.....................................................................................33 12c Furt%ermore7 t%e Funding Source and t%e *rocuring Entity reser/e t%e rig%t to ins)ect and audit records and accounts of a Consultant in t%e bidding for and )erformance of a contract t%emsel/es or t%roug% inde)endent auditors as reflected in t%e =CC Clause 12bbbb.........................................................................................33

!"j ConsultantKs Responsibilities**********************************************************************************==

12d -%e Consultant or its duly aut%ori3ed re)resentati/e s%all submit a s&orn statement in t%e form )rescribed in Section :<<. >idding Forms as required in <-> Clause 12gg............................................................................................................... 33 12e -%e Consultant is res)onsible for t%e follo&ing0................................................33 12k Ca/ing taken ste)s to carefully e+amine all of t%e >idding Documents4.........33 12l Ca/ing ackno&ledged all conditions7 local or ot%er&ise7 affecting t%e im)lementation of t%e contract4...............................................................................3 12m Ca/ing made an estimate of t%e facilities a/ailable and needed for t%is *ro8ect7 if any4 ...................................................................................................................... 3 12n Ca/ing com)lied &it% its res)onsibility to inquire or secure Su))lemental.>id >ulletin.s as )ro/ided under <-> Clause .1.1.12i.......................................................3 12o Ensuring t%at it is not ?blacklisted@ or barred from bidding by t%e =(* or any of its agencies7 offices7 cor)orations7 or "=Fs7 including foreign go/ernment.foreign or international financing institution &%ose blacklisting rules %a/e been recogni3ed by t%e =**>4................................................................................................................. 3 12) Ensuring t%at eac% of t%e documents submitted in satisfaction of t%e bidding requirements is an aut%entic co)y of t%e original7 com)lete7 and all statements and information )ro/ided t%erein are true and correct4.................................................3 12q ;ut%ori3ing t%e Cead of t%e *rocuring Entity or its duly aut%ori3ed re)resentati/e.s to /erify all t%e documents submitted4..........................................3 12r Ensuring t%at t%e signatory is t%e duly aut%ori3ed re)resentati/e of t%e >idder7 and granted full )o&er and aut%ority to do7 e+ecute and )erform any and all acts necessary and.or to re)resent t%e >idder in t%e bidding7 &it% t%e duly notari3ed SecretaryBs Certificate attesting to suc% fact7 if t%e >idder is a cor)oration7 )artners%i)7 coo)erati/e7 or 8oint /enture4...............................................................3 12s Com)lying &it% t%e disclosure )ro/ision under Section ' of t%e ;ct in relation to ot%er )ro/isions of Re)ublic ;ct 351E4 and..........................................................3 12t Com)lying &it% e+isting labor la&s and standards7 if a))licable.......................3 <t s%all be t%e sole res)onsibility of t%e )ros)ecti/e bidder to determine and to satisfy itself by suc% means as it considers necessary or desirable as to all matters )ertaining to t%is *ro8ect7 including0 1a2 t%e location and t%e nature of t%e contract7 )ro8ect7 or &ork4 1b2 climatic conditions4 1c2 trans)ortation facilities4 1c2 nature and condition of t%e terrain7 geological conditions at t%e site communication facilities7 requirements7 location and a/ailability of construction aggregates and ot%er

0C1

materials7 labor7 &ater7 electric )o&er and access roads4 and 1d2 ot%er factors t%at may affect t%e cost7 duration and e+ecution or im)lementation of t%e contract7 )ro8ect7 or &ork........................................................................................................ 3 -%e *rocuring Entity s%all not assume any res)onsibility regarding erroneous inter)retations or conclusions by t%e Consultant out of t%e data furnis%ed by t%e *rocuring Entity........................................................................................................ 3 >efore submitting t%eir bids7 t%e Consultants are deemed to %a/e become familiar &it% all e+isting la&s7 decrees7 ordinances7 acts and regulations of t%e =(* &%ic% may affect t%e contract in any &ay..........................................................................3! -%e Consultant s%all bear all costs associated &it% t%e )re)aration and submission of %is bid7 and t%e *rocuring Entity &ill in no case be res)onsible or liable for t%ose costs7 regardless of t%e conduct or outcome of t%e bidding )rocess. ......................3! Consultants s%ould note t%at t%e *rocuring Entity &ill only acce)t bids only from t%ose t%at %a/e )aid t%e nonrefundable fee for t%e >idding Documents at t%e office indicated in t%e Request for E+)ression of <nterest. ................................................3!

!"u Origin of .ssociated Goods************************************************************************************=>

Fnless ot%er&ise indicated in t%e >DS7 t%ere is no restriction on t%e origin of =oods ot%er t%an t%ose )ro%ibited by a decision of t%e Fnited Gations Security Council taken under C%a)ter :<< of t%e C%arter of t%e Fnited Gations......................3!

!"v #ubcontracts************************************************************************************************************=>
12a Fnless ot%er&ise s)ecified in t%e >DS7 t%e Consultant may subcontract )ortions of t%e Consulting Ser/ices to an e+tent as may be a))ro/ed by t%e *rocuring Entity and stated in t%e >DS. Co&e/er7 subcontracting of any )ortion s%all not relie/e t%e Consultant from any liability or obligation t%at may arise from t%e contract for t%is *ro8ect...................................................................................................................... 3! 12b Subcontractors must com)ly &it% t%e eligibility criteria and t%e documentary requirements s)ecified in t%e >DS. <n t%e e/ent t%at any subcontractor is found by t%e *rocuring Entity to be ineligible7 t%e subcontracting of suc% )ortion of t%e Consulting Ser/ices s%all be disallo&ed. ................................................................3! 12c -%e Consultant may identify t%e subcontractor to &%om a )ortion of t%e Consulting Ser/ices &ill be subcontracted at any stage of t%e bidding )rocess or during contract im)lementation. <f t%e Consultant o)ts to disclose t%e name of t%e subcontractor during bid submission7 t%e Consultant s%all include t%e required documents as )art of t%e tec%nical com)onent of its bid.........................................3!

CONTENTS

OF

BIDDING DOCUMENTS....................................35

!"& Pre%Bid Conference************************************************************************************************=>

12d <f so s)ecified in t%e >DS7 a )reDbid conference s%all be %eld at t%e /enue and on t%e date indicated t%erein7 to clarify and address t%e ConsultantsB questions on t%e tec%nical and financial com)onents of t%is *ro8ect. ...........................................3! 12e Consultants are encouraged to attend t%e )reDbid conference to ensure t%at t%ey fully understand t%e *rocuring EntityBs requirements. GonDattendance of t%e Consultant &ill in no &ay )re8udice its bid4 %o&e/er7 t%e Consultant is e+)ected to kno& t%e c%anges and.or amendments to t%e >idding Documents discussed during t%e )reDbid conference. ........................................................................................... 3! 12f ;ny statement made at t%e )reDbid conference s%all not modify t%e terms of t%e >idding Documents unless suc% statement is s)ecifically identified in &riting as an amendment t%ereto and issued as a Su))lemental.>id >ulletin..............................3#

!"+ Clarifications and .mendments to Bidding ocuments****************************************=B

12g Consultants &%o %a/e )urc%ased t%e >idding Documents may request for clarifications on any )art of t%e >idding Documents for an inter)retation. Suc% a request must be in &riting and submitted to t%e *rocuring Entity at t%e address indicated in t%e >DS at least ten 1152 calendar days before t%e deadline set for t%e submission and recei)t of bids. ..............................................................................3#

0C/

PREPARATION

12% Su))lemental.>id >ulletins may be issued u)on t%e *rocuring EntityBs initiati/e for )ur)oses of clarifying or modifying any )ro/ision of t%e >idding Documents not later t%an se/en 1'2 calendar days before t%e deadline for t%e submission and recei)t of bids. ;ny modification to t%e >idding Documents s%all be identified as an amendment. ........................................................................................................... 3# 12i ;ny Su))lemental.>id >ulletin issued by t%e >;C s%all also be )osted on t%e *%ili))ine =o/ernment Electronic *rocurement System 1*%il=E*S2 and t%e &ebsite of t%e *rocuring Entity concerned7 if a/ailable. <t s%all be t%e res)onsibility of all Consultants &%o secure t%e >idding Documents to inquire and secure Su))lemental.>id >ulletins t%at may be issued by t%e >;C. Co&e/er7 Consultants &%o %a/e submitted bids before t%e issuance of t%e Su))lemental.>id >ulletin must be informed and allo&ed to modify or &it%dra& t%eir bids in accordance &it% <-> Clause 12++. ............................................................................................................. 3#

OF

BIDS.....................................................36

!"y )anguage of Bids****************************************************************************************************=B

-%e >id7 as &ell as all corres)ondence and documents relating to t%e bid e+c%anged by t%e Consultant and t%e *rocuring Entity7 s%all be &ritten in Englis%. Su))orting documents and )rinted literature furnis%ed by t%e Consultant may be in anot%er language )ro/ided t%ey are accom)anied by an accurate translation in Englis% certified by t%e a))ro)riate embassy or consulate in t%e *%ili))ines7 in &%ic% case t%e Englis% translation s%all go/ern7 for )ur)oses of inter)retation of t%e bid............................................................................................................................ 3#

!"A ocuments Comprising the Bid4 Technical Proposal*********************************************=B

128 $%ile )re)aring t%e -ec%nical *ro)osal7 Consultants must gi/e )articular attention to t%e follo&ing0........................................................................................3' 12aa -%e -ec%nical *ro)osal s%all not include any financial information. ;ny -ec%nical *ro)osal containing financial information s%all be declared nonD res)onsi/e................................................................................................................ 3' 12bb For )ro8ects on a staffDtime basis7 t%e estimated number of )rofessional staffD mont%s s)ecified in t%e >DS s%all be com)lied &it%. >ids s%all7 %o&e/er7 be based on t%e number of )rofessional staffDmont%s estimated by t%e Consultant...............3' 12cc *ro)osed )rofessional staff must7 at a minimum7 %a/e t%e e+)erience indicated in t%e >DS7 )referably &orking under conditions similar to t%ose )re/ailing in t%e Re)ublic of t%e *%ili))ines.............................................................................3' 12dd Go alternati/e )rofessional staff s%all be )ro)osed7 and only one Curriculum :itae 1C:2 may be submitted for eac% )osition........................................................3' 12k -%e -ec%nical *ro)osal s%all contain t%e follo&ing information.documents0.....3' 12ee >id security as )rescribed in <-> Clause 12ll. <f t%e >idder o)ts to submit t%e bid security in t%e form of0 ............................................................................................ 3' 12i a bank draft.guarantee or an irre/ocable "etter of Credit issued by a foreign bank7 it s%all be accom)anied by a confirmation from a Fni/ersal or Commercial >ank4 or.................................................................................................................... 3' 12ii a surety bond accom)anied by a certification coming from an aut%ori3ed <nsurance Commission t%at a surety or insurance com)any is aut%ori3ed to issue suc% instrument....................................................................................................... 3' 12ff <nformation indicated in t%e )aragra)%s belo& must be )ro/ided by t%e Consultant and eac% )artner and.or subcontractor7 if any7 follo&ing t%e formats described in Section :<. -erms of Reference0...........................................................3' 12i ; brief descri)tion of t%e organi3ation and outline of recent e+)erience of t%e Consultant and eac% )artner and.or subcontractor on )ro8ects of a similar and related nature as required in form -*F 2. ConsultantBs References. For eac% )ro8ect7 t%e outline s%ould indicate inter alia7 t%e )ro8ect7 contract amount and t%e ConsultantBs in/ol/ement. <nformation s%ould be )ro/ided only for t%ose )ro8ects for &%ic% t%e Consultant &as legally contracted by itself or as one of t%e ma8or )artici)ating consultants &it%in an association. $%ene/er a))licable7 t%e e+)erience of indi/idual e+)erts from )ro8ects com)leted inde)endently or &%en 00C

associated &it% consultants ot%er t%an t%e one &it% &%om t%e indi/idual is currently associated &it% cannot be claimed as t%e e+)erience of t%e current consultant or any one of its )artners and.or subcontractors7 but can be claimed by t%e indi/iduals t%emsel/es in t%eir C:s. Consultants s%ould be )re)ared to substantiate t%e claimed e+)erience if so requested by t%e *rocuring Entity.....................................3' 12ii ; concise7 com)lete7 and logical descri)tion of %o& t%e ConsultantBs team s%all carry out t%e ser/ices to meet all requirements of t%e -(R.....................................3, 12iii ; &ork )lan s%o&ing in gra)%ical format 1bar c%art2 t%e timing of ma8or acti/ities7 antici)ated coordination meetings7 and deli/erables suc% as re)orts required under t%e -(R............................................................................................ 3, 12i/ ; -ime Sc%edule 1-*F '. -ime Sc%edule for *rofessional *ersonnel2 indicating clearly t%e estimated duration in terms of )ersonDmont%s 1s%o&n se)arately for &ork in t%e field and in t%e %ome office2 and t%e )ro)osed timing of eac% in)ut for eac% nominated e+)ert7 including domestic e+)erts7 if required7 using t%e format s%o&n. -%e sc%edule s%all also indicate &%en e+)erts are &orking in t%e )ro8ect office and &%en t%ey are &orking at locations a&ay from t%e )ro8ect office............3, 12/ ;n organi3ation c%art indicating relations%i)s amongst t%e Consultant and any )artner and.or subcontractor7 t%e *rocuring Entity7 t%e Funding Source and t%e =(*7 and ot%er )arties or stake%olders7 if any7 in/ol/ed in t%e )ro8ect.............................3, 12/i Comments7 if any7 on t%e -(R 1-*F 3. Comments and Suggestions of Consultant on t%e -erms of Reference and on Data7 Ser/ices7 and Facilities to be *ro/ided by t%e *rocuring Entity2 to im)ro/e )erformance in carrying out t%e *ro8ect. <nno/ati/eness s%all be a))reciated7 including &orkable suggestions t%at could im)ro/e t%e quality.effecti/eness of t%e *ro8ect. <n t%is regard7 unless t%e Consultant clearly states ot%er&ise7 it s%all be assumed by t%e *rocuring Entity t%at &ork required to im)lement any suc% im)ro/ements7 are included in t%e in)uts s%o&n on t%e ConsultantBs Staffing Sc%edule...........................................................3, 12/ii ; list of facilities requested by t%e Consultant to be )ro/ided by t%e *rocuring Entity in addition to t%ose s%o&n on t%e Data S%eet t%at may include su))ort facilities suc% as0 counter)art staff7 office s)ace7 local trans)ortation7 equi)ment7 domestic administrati/e su))ort7 etc. t%at &ould be needed to carry out t%e )ro8ect. ................................................................................................................................. 3, 12/iii -%e name7 age7 nationality7 background em)loyment record7 and )rofessional e+)erience of eac% nominated e+)ert including ongoing )ro8ects7 &it% )articular reference to t%e ty)e of e+)erience required for t%e tasks assigned s%ould be )resented in t%e C: format s%o&n in -*F #. Format of Curriculum :itae 1C:2 for *ro)osed *rofessional Staff......................................................................................3, 12i+ (nly one C: for eac% consultant in/ol/ed in t%e *ro8ect may be submitted for eac% )osition............................................................................................................ 3E 12+ -%e *rocuring Entity requires t%at eac% e+)ert confirm t%at t%e content of %is.%er C: is correct and t%e e+)erts t%emsel/es s%ould sign t%e certification of t%e C:. <n addition7 t%e e+)ert s%ould submit a signed &ritten commitment stating t%at t%e e+)ert s%all &ork for t%e *ro8ect once a&arded t%e contract. ; 3ero rating s%all be gi/en to a nominated e+)ert if t%e e+)ert0..........................................................3E 1.+.12 is )ro)osed for a domestic )osition but is not a Fili)ino citi3en4 ..................3E 1.+.22 failed to state nationality on t%e C:4 or.........................................................3E 1.+.32 t%e C: is not signed in accordance &it% )aragra)% 1+2 abo/e.......................3E 12gg S&orn statement in accordance &it% Section 2!.21c21i/2 of t%e <RR of R; E1, and using t%e form )rescribed in Section :<<. >idding Forms. ..................................3E

!"hh ocuments Comprising the Bid4 Financial Proposal********************************************=/

12l ;ll information )ro/ided in a ConsultantBs Financial *ro)osal s%all be treated as confidential. -%e Financial *ro)osal must be submitted in %ard co)y using t%e format s%o&n in Financial *ro)osal Forms...............................................................3E 12m -%e Financial *ro)osal requires com)letion of si+ 1#2 forms7 )articularly7 F*F 17 F*F 27 F*F 37 F*F 7 F*F !7 and F*F #. F*F 1. Financial *ro)osal Submission Form s%ould form t%e co/ering letter of t%e Financial *ro)osal. Form F*F 2. Summary of Costs F*F 3. >reakdo&n of *rice )er ;cti/ity7 F*F . >reakdo&n of Remuneration

000

)er ;cti/ity7 F*F !. Reimbursables )er ;cti/ity7 and F*F #. Miscellaneous E+)enses7 relate to t%e costs of consulting ser/ices under t&o distinct categories7 namely0 1a2 Remuneration4 and 1b2 Reimbursable E+)enditures. ..............................................3E 12n Remuneration is di/ided into billing rate estimates for international and domestic consultants. Reimbursable E+)enditures are di/ided into )er diem rates for international and domestic consultants and costs for ot%er reimbursable e+)enditure items required to )erform t%e consulting ser/ices...............................3E 12o -%e list of e+)erts7 and t%eir res)ecti/e in)uts7 identified in Financial *ro)osal Forms7 must matc% t%e list of e+)erts and t%eir res)ecti/e in)uts s%o&n in -ec%nical *ro)osal Forms. ....................................................................................................... 5 12) -%e Consultant s%all be sub8ect to *%ili))ine ta+es on amounts )ayable by t%e *rocuring Entity under t%e contract t%roug% mandated &it%%olding by local ta+ aut%orities of s)ecified )ercentages of suc% amounts or ot%er&ise. -%e >DS details t%e ta+es )ayable..................................................................................................... 5 12q -%e Financial *ro)osal s%ould clearly estimate7 as a se)arate amount7 t%e local ta+es 1including social security27 duties7 fees7 le/ies7 and ot%er c%arges im)osed under t%e a))licable la&7 on t%e Consultants7 t%e subcontractors7 and its )ersonnel 1ot%er t%an *%ili))ine Gationals or )ermanent residents of t%e *%ili))ines2............ 5 12r Fnless ot%er&ise )ro/ided in t%e >DS7 total calculated bid )rices7 as e/aluated and corrected for minor arit%metical corrections7 suc% as com)utational errors7 &%ic% e+ceed t%e a))ro/ed budget for t%e contract 1;>C2 s%all not be considered. 5

!"ii .lternative Bids******************************************************************************************************2C

Consultants s%all submit only one bid and s%all not associate &it% any ot%er entity ot%er t%an t%ose already )ro/ided in its eligibility documents and allo&ed by t%e *rocuring Entity........................................................................................................ 5

!"jj Bid Currencies********************************************************************************************************2C

12s ;ll bid )rices s%all be quoted in *%ili))ine *esos unless ot%er&ise )ro/ided in t%e >DS. Co&e/er7 for )ur)oses of bid e/aluation7 bids denominated in foreign currencies s%all be con/erted to *%ili))ine currency based on t%e e+c%ange rate )re/ailing on t%e day of t%e bid o)ening.................................................................. 5 12t <f so allo&ed in accordance &it% <-> Clause 12s7 t%e *rocuring Entity for )ur)oses of bid e/aluation and com)aring t%e bid )rices &ill con/ert t%e amounts in /arious currencies in &%ic% t%e bid )rice is e+)ressed to *%ili))ine *esos at t%e e+c%ange rate as )ublis%ed in t%e >angko Sentral ng *ili)inas 1>S*2 reference rate bulletin on t%e day of t%e bid o)ening....................................................................................... 5 12u Fnless ot%er&ise s)ecified in t%e >DS7 )ayment of t%e contract )rice s%all be made in *%ili))ine *esos.......................................................................................... 5

!"-- Bid 8alidity**********************************************************************************************************2C

12/ >ids s%all remain /alid for t%e )eriod s)ecified in t%e >DS &%ic% s%all not e+ceed one %undred t&enty 11252 calendar days from t%e date of t%e o)ening of bids. ........................................................................................................................ 5 12& <n e+ce)tional circumstances7 )rior to t%e e+)iration of t%e bid /alidity )eriod7 t%e *rocuring Entity may request Consultants to e+tend t%e )eriod of /alidity of t%eir bids. -%e request and t%e res)onses s%all be made in &riting. -%e bid security described in <-> Clause 12ll s%ould also be e+tended corres)onding to7 at least7 t%e e+tension of t%e bid /alidity )eriod. ; Consultant may refuse t%e request &it%out forfeiting its bid security7 but %is bid s%all no longer be considered for furt%er e/aluation and a&ard. ; Consultant granting t%e request s%all not be required or )ermitted to modify its bid....................................................................................... 1

!"ll Bid #ecurity************************************************************************************************************20

12+ -%e bid security7 issued in fa/or of t%e *rocuring Entity7 in t%e amount stated in t%e >DS s%all be equal to t%e )ercentage of t%e ;>C in accordance &it% t%e follo&ing sc%edule0................................................................................................... 1 For biddings conducted by "=Fs7 t%e Consultant may also submit bid securities in t%e form of cas%ierBs.managerBs c%eck7 bank draft.guarantee7 or irre/ocable letter of

00;

credit from ot%er banks certified by t%e >S* as aut%ori3ed to issue suc% financial statement................................................................................................................. 1 .1.2. -%e bid security s%ould be /alid for t%e )eriod s)ecified in t%e >DS. ;ny bid not accom)anied by an acce)table bid security s%all be re8ected by t%e *rocuring Entity as nonDres)onsi/e. ....................................................................................... 1 .1.3. Go bid securities s%all be returned to t%e Consultants after t%e o)ening of bids and before contract signing7 e+ce)t to t%ose t%at failed or declared as )ostD disqualified7 u)on submission of a &ritten &ai/er of t%eir rig%t to file a motion for reconsideration and.or )rotest. $it%out )re8udice on its forfeiture7 bid securities s%all be returned only after t%e bidder &it% t%e "o&est Calculated and Res)onsi/e >id %as signed t%e contract and furnis%ed t%e )erformance security7 but in no case later t%an t%e e+)iration of t%e bid security /alidity )eriod indicated in <-> Clause . 1.2............................................................................................................................ 1 .1. . F)on signing and e+ecution of t%e contract )ursuant to <-> Clause 1288887 and t%e )osting of t%e )erformance security )ursuant to <-> Clause 12qqqq7 t%e ConsultantBs bid security &ill be disc%arged7 but in no case later t%an t%e bid security /alidity )eriod as indicated in <-> Clause .1.2............................................. 2 .1.!. -%e bid security may be forfeited0.................................................................. 2 12mm if a Consultant0............................................................................................. 2 12i &it%dra&s its bid during t%e )eriod of bid /alidity s)ecified in <-> Clause .1.2.4 2 12ii does not acce)t t%e correction of errors )ursuant to <-> Clause .1.1.12r4.......... 2 12iii fails to submit t%e requirements &it%in t%e )rescribed )eriod or a finding against t%eir /eracity as stated in <-> Clause 12gg4 or.............................................. 2 12i/ any ot%er reason stated in t%e >DS.................................................................. 2 12nn if t%e successful Consultant0........................................................................... 2 12i fails to sign t%e contract in accordance &it% <-> Clause 1288884............................. 2 12ii fails to furnis% )erformance security in accordance &it% <-> Clause 12qqqq4 or 2 12iii any ot%er reason stated in t%e >DS.................................................................. 2

!"oo Format and #igning of Bids *********************************************************************************2;

12a Consultants s%all submit t%eir bids t%roug% t%eir duly aut%ori3ed re)resentati/e using t%e a))ro)riate forms )ro/ided in Section :<<. >idding Forms on or before t%e deadline s)ecified in t%e <-> Clause 12// in t&o 122 se)arate sealed bid en/elo)es7 and &%ic% s%all be submitted simultaneously. -%e first s%all contain t%e tec%nical )ro)osal and t%e second s%all contain t%e financial )ro)osal. ................................. 2 12b Forms as mentioned in <-> Clause 12a must be com)leted &it%out any alterations to t%eir format7 and no substitute form s%all be acce)ted. ;ll blank s)aces s%all be filled in &it% t%e information requested........................................... 2 12c -%e Consultant s%all )re)are an original of t%e first and second en/elo)es as described in <-> Clauses 123 and 12%%. <n addition7 t%e Consultant s%all submit co)ies of t%e first and second en/elo)es. <n t%e e/ent of any discre)ancy bet&een t%e original and t%e co)ies7 t%e original s%all )re/ail.................................................... 3 12d -%e bid7 e+ce)t for unamended )rinted literature7 s%all be signed7 and eac% and e/ery )age t%ereof s%all be initialed7 by t%e duly aut%ori3ed re)resentati/e.s of t%e Consultant................................................................................................................ 3 12e ;ny interlineations7 erasures7 or o/er&riting s%all be /alid only if t%ey are signed or initialed by t%e duly aut%ori3ed re)resentati/e.s of t%e Consultant. ........ 3

!"pp #ealing and <ar-ing of Bids********************************************************************************2=

12f Fnless ot%er&ise indicated in t%e >DS7 Consultants s%all enclose t%eir original tec%nical )ro)osal described in <-> Clause 1237 in one sealed en/elo)e marked ?(R<=<G;" D -ECCG<C;" *R(*(S;"@7 and t%e original of t%eir financial )ro)osal in anot%er sealed en/elo)e marked ?(R<=<G;" D F<G;GC<;" *R(*(S;"@7 sealing t%em all in an outer en/elo)e marked ?(R<=<G;" ><D@. .................................................. 3 12g Eac% co)y of t%e first and second en/elo)es s%all be similarly sealed duly marking t%e inner en/elo)es as ?C(*H G(. III D -ECCG<C;" *R(*(S;"@ and ?C(*H G(. III A F<G;GC<;" *R(*(S;"@ and t%e outer en/elo)e as ?C(*H G(. III@7

00=

SUBMISSION

res)ecti/ely. -%ese en/elo)es containing t%e original and t%e co)ies s%all t%en be enclosed in one single en/elo)e. ............................................................................. 3 12% -%e original and t%e number of co)ies of t%e bid as indicated in t%e >DS s%all be ty)ed or &ritten in indelible ink and s%all be signed by t%e bidder or its duly aut%ori3ed re)resentati/e.s. .................................................................................. 3 12i ;ll en/elo)es s%all0............................................................................................ 3 12qq contain t%e name of t%e contract to be bid in ca)ital letters4......................... 3 12rr bear t%e name and address of t%e Consultant in ca)ital letters4...................... 3 12ss be addressed to t%e *rocuring EntityBs >;C identified in <-> Clause .1.1.12g4. . 3 12tt bear t%e s)ecific identification of t%is bidding )rocess indicated in t%e Request for E+)ression of <nterest4 and................................................................................. 3 12uu bear a &arning ?D( G(- (*EG >EF(REJ@ t%e date and time for t%e o)ening of bids7 in accordance &it% <-> Clause 12//.............................................................. 3 128 <f bids are not sealed and marked as required7 t%e *rocuring Entity &ill assume no res)onsibility for t%e mis)lacement or )remature o)ening of t%e bid.................

OF

BIDS......................................................44

!"vv eadline for #ubmission of Bids**************************************************************************22

>ids must be recei/ed by t%e *rocuring EntityBs >;C at t%e address and on or before t%e date and time indicated in t%e >DS.........................................................

!"&& )ate Bids*************************************************************************************************************22

;ny bid submitted after t%e deadline for submission and recei)t of bids )rescribed by t%e *rocuring Entity7 )ursuant to <-> Clause 12//7 s%all be declared ?"ate@ and s%all not be acce)ted by t%e *rocuring Entity..........................................................

!"++ <odification and ,ithdra&al of Bids******************************************************************22

12k -%e Consultant may modify its bid after it %as been submitted4 )ro/ided t%at t%e modification is recei/ed by t%e *rocuring Entity )rior to t%e deadline )rescribed for submission and recei)t of bids. -%e Consultant s%all not be allo&ed to retrie/e its original bid7 but s%all be allo&ed to submit anot%er bid equally sealed7 )ro)erly identified7 linked to its original bid marked as ?-ECCG<C;" M(D<F<C;-<(G@ or ?F<G;GC<;" M(D<F<C;-<(G@ and stam)ed ?recei/ed@ by t%e >;C. >id modifications recei/ed after t%e a))licable deadline s%all not be considered and s%all be returned to t%e Consultant uno)ened. .................................................................................. 12l ; Consultant may7 t%roug% a letter of &it%dra&al7 &it%dra& its bid after it %as been submitted7 for /alid and 8ustifiable reason4 )ro/ided t%at t%e letter of &it%dra&al is recei/ed by t%e *rocuring Entity )rior to t%e deadline )rescribed for submission and recei)t of bids. ............................................................................... 12m >ids requested to be &it%dra&n in accordance &it% <-> Clause 12k s%all be returned uno)ened to t%e Consultants. ; Consultant may also e+)ress its intention not to )artici)ate in t%e bidding t%roug% a letter &%ic% s%ould reac% and be stam)ed by t%e >;C before t%e deadline for submission and recei)t of bids. ; Consultant t%at &it%dra&s its bid s%all not be )ermitted to submit anot%er bid7 directly or indirectly7 for t%e same contract............................................................................................... 12n Go bid may be modified after t%e deadline for submission of bids. Go bid may be &it%dra&n in t%e inter/al bet&een t%e deadline for submission of bids and t%e e+)iration of t%e )eriod of bid /alidity s)ecified by t%e Consultant on t%e Financial >id Form. $it%dra&al of a bid during t%is inter/al s%all result in t%e forfeiture of t%e ConsultantBs bid security7 )ursuant to <-> Clause .1.!.7 and t%e im)osition of administrati/e7 ci/il7 and criminal sanctions as )rescribed by R.;. E1, and its <RR. .................................................................................................................................

EVALUATION

AND

COMPARISON

OF

BIDS...............................45

!"yy Process to be Confidential ***********************************************************************************2>

12o Members of t%e >;C7 including its staff and )ersonnel7 as &ell as its Secretariat and -$=7 are )ro%ibited from making or acce)ting any kind of communication &it%

002

any Consultant regarding t%e e/aluation of t%eir bids until t%e issuance of t%e Gotice of ;&ard7 unless ot%er&ise allo&ed in t%e >DS or in t%e case of <-> Clause 1233...... ! 12) ;ny effort by a bidder to influence t%e *rocuring Entity in t%e *rocuring EntityBs decision in res)ect of bid e/aluation7 bid com)arison or contract a&ard &ill result in t%e re8ection of t%e ConsultantBs bid........................................................................ !

!"AA Clarification of Bids *********************************************************************************************2> !"aaa Bid 7valuation*****************************************************************************************************2>

12q For t%e e/aluation of bids7 numerical ratings s%all be used. <n order to eliminate bias in e/aluating t%e >ids7 it is recommended t%at t%e %ig%est and lo&est scores for eac% Consultant for eac% criterion s%all not be considered in determining t%e a/erage scores of t%e Consultants7 e+ce)t &%en t%e e/aluation is conducted in a collegial manner. ..................................................................................................... ! 12r For com)le+ or unique undertakings7 suc% as t%ose in/ol/ing ne& conce)ts.tec%nology or financial ad/isory ser/ices7 )artici)ating s%ort listed consultants may be required7 at t%e o)tion of t%e *rocuring Entity concerned7 to make an oral )resentation to be )resented by eac% Consultant7 or its nominated *ro8ect Manager or %ead7 in case of consulting firms7 &it%in fifteen 11!2 calendar days after t%e deadline for submission of -ec%nical *ro)osals................................. ! 12s -%e entire e/aluation )rocess7 including t%e submission of t%e results t%ereof to t%e Cead of t%e *rocuring Entity for a))ro/al7 s%all be com)leted in not more t%an t&entyDone 1212 calendar days after t%e deadline for recei)t of bids. -%e bid &it% t%e %ig%est rank s%all be identified as t%e Cig%est Rated >id. -%e Cead of t%e *rocuring Entity s%all a))ro/e or disa))ro/e t%e recommendations of t%e >;C &it%in t&o 122 calendar days after recei)t of t%e results of t%e e/aluation from t%e >;C. ............ ! 12t ;ll )artici)ating s%ort listed consultants s%all be furnis%ed t%e results 1ranking and total scores only2 of t%e e/aluation after t%e a))ro/al by t%e Cead of t%e *rocuring Entity of t%e ranking. Said results s%all also be )osted in t%e *%il=E*S and t%e &ebsite of t%e *rocuring Entity7 if a/ailable7 for a )eriod of not less t%an se/en 1'2 calendar days..................................................................................................... #

!"bbb Opening and 7valuation of Technical Proposals************************************************2B

12u -%e *rocuring Entity s%all conduct a detailed e/aluation of bids follo&ing t%e )rocedures s)ecified in t%e >DS de)ending on t%e e/aluation )rocedure identified in t%e Request for E+)ression of <nterest and <-> Clause 1.1....................................... # 12/ -%e >;C e/aluates t%e -ec%nical *ro)osals on t%e basis of t%eir com)liance &it% t%e requirements under <-> Clause 123 and res)onsi/eness to t%e -(R using t%e follo&ing criteria0...................................................................................................... # 12ccc Luality of )ersonnel to be assigned to t%e *ro8ect &%ic% co/ers suitability of key staff to )erform t%e duties for t%e *ro8ect and general qualifications and com)etence including education and training of t%e key staff4................................ # 12ddd E+)erience and ca)ability of t%e C(GSF"-;G- &%ic% include records of )re/ious engagement and quality of )erformance in similar and in ot%er )ro8ects4 relations%i) &it% )re/ious and current clients4 and7 o/erall &ork commitments7 geogra)%ical distribution of current.im)ending )ro8ects and attention to be gi/en by t%e consultant. -%e suitability of t%e C(GSF"-;G- to t%e *ro8ect s%all consider bot% t%e o/erall e+)eriences of t%e firm and t%e indi/idual e+)eriences of t%e )rinci)al and key staff including t%e times &%en em)loyed by ot%er consultants4 and.......... # 12eee *lan of a))roac% and met%odology &it% em)%asis on t%e clarity7 feasibility7 inno/ati/eness and com)re%ensi/eness of t%e )lan a))roac%7 and t%e quality of inter)retation of )ro8ect )roblems7 risks7 and suggested solutions.......................... # 12& -%e >;C s%all assign numerical &eig%ts to eac% of t%e abo/e criteria &%ic% s%all be indicated in t%e >DS. ; >id s%all be re8ected at t%is stage if it does not res)ond to im)ortant as)ects of t%e -(R or if it fails to ac%ie/e t%e minimum -ec%nical Score 1St2 indicated in t%e >DS................................................................ # 12+ -ec%nical *ro)osals s%all not be considered for e/aluation in any of t%e follo&ing cases0........................................................................................................ # 12fff late submission7 i.e.7 after t%e deadline set in t%e <-> Clause 12//4.................. #

00>

12ggg failure to submit any of t%e tec%nical requirements )ro/ided under t%is <-> and -(R4.................................................................................................................. ' 12%%% t%e Consultant t%at submitted a >id or any of its )artner and.or subcontractor belongs to one of t%e conflict of interest cases as described in <-> Clauses .1.2!.12i to .1.2!.128 and failed to make a )ro)er statement to t%at effect in t%e co/er letter4 or................................................................................................... ' 12iii t%e -ec%nical *ro)osal included any cost of t%e ser/ices................................. '

!"jjj Opening and 7valuation of Financial Proposals***************************************************2E

12y Financial *ro)osals s%all be o)ened on t%e date indicated in t%e >DS. ............ ' 123 -%e Financial *ro)osals o)ened s%all be e/aluated based on t%e e/aluation )rocedure indicated in <-> Clause .1.2!.12a using t%e corres)onding )rocedure )ro/ided in t%e >DS.................................................................................................. '

!"--- ?egotiations********************************************************************************************************2E
12aa Gegotiations s%all be %eld at t%e address indicated in t%e >DS. -%e aim is to reac% agreement on all )oints.................................................................................. ' 12bb Gegotiations s%all co/er t%e follo&ing0........................................................... ' 12lll Discussion and clarification of t%e -(R and Sco)e of Ser/ices4........................ ' 12mmm Discussion and finali3ation of t%e met%odology and &ork )rogram )ro)osed by t%e Consultant4.................................................................................... ' 12nnn Consideration of a))ro)riateness of qualifications and )ertinent com)ensation7 number of manDmont%s and t%e )ersonnel to be assigned to t%e 8ob7 taking note of o/erDqualified )ersonnel to be commensurate &it% t%e com)ensation of )ersonnel &it% t%e a))ro)riate qualifications7 number of manDmont%s and sc%edule of acti/ities 1manning sc%edule24.............................................................. ' 12ooo Discussion on t%e ser/ices7 facilities and data7 if any7 to be )ro/ided by *rocuring Entity concerned4..................................................................................... ' 12))) Fnless ot%er&ise indicated in t%e >DS7 discussion on t%e Financial *ro)osal submitted by t%e Consultant4 and............................................................................ ' 12qqq *ro/isions of t%e contract.............................................................................. ' 12cc Ca/ing selected t%e Consultant on t%e basis of7 among ot%er t%ings7 an e/aluation of t%e )ro)osed key )rofessional staff7 t%e *rocuring Entity e+)ects to negotiate a contract on t%e basis of t%e e+)erts named in t%e bid. >efore contract negotiations7 t%e *rocuring Entity s%all require assurances t%at t%e e+)erts s%all be actually a/ailable. -%e *rocuring Entity s%all not consider substitutions during contract negotiations ot%er t%an for reasons of deat% or illness unless bot% )arties agree t%at undue delay in t%e selection )rocess makes suc% substitution una/oidable or t%at suc% c%anges are critical to meet t%e ob8ecti/es of t%e *ro8ect. <f t%is is not t%e case and if it is establis%ed t%at key staff &ere offered in t%e bid &it%out confirming t%eir a/ailability7 t%e Consultant may be disqualified. (nce t%e contract %as been a&arded7 no re)lacement s%all be allo&ed until after fifty )ercent 1!562 of t%e )ersonnelBs manDmont%s %a/e been ser/ed7 e+ce)t for 8ustifiable reasons. :iolators s%all be fined an amount equal to t%e refund of t%e re)laced )ersonnelBs basic rate7 &%ic% s%ould be at least fifty )ercent 1!562 of t%e total basic rate for t%e duration of t%e engagement.................................................................. ' 12dd Gegotiations s%all include a discussion of t%e tec%nical )ro)osal7 t%e )ro)osed met%odology 1&ork )lan27 staffing and any suggestions made by t%e Consultant to im)ro/e t%e -(R. -%e *rocuring Entity and Consultant s%all t%en &ork out t%e final -(R7 staffing7 and bar c%arts indicating acti/ities7 staff7 )eriods in t%e field and in t%e %ome office7 staffDmont%s7 logistics7 and re)orting. -%e agreed &ork )lan and final -(R s%all t%en be incor)orated in ;))endi+ < and form )art of t%e contract. S)ecial attention s%all be )aid to getting t%e most t%e Consultant can offer &it%in t%e a/ailable budget and to clearly defining t%e in)uts required from t%e *rocuring Entity to ensure satisfactory im)lementation of t%e *ro8ect..................................... , 12ee -%e financial negotiations s%all include a clarification of t%e ConsultantBs ta+ liability in t%e *%ili))ines7 if any7 and t%e manner in &%ic% it s%all be reflected in t%e contract4 and s%all reflect t%e agreed tec%nical modifications in t%e cost of t%e

00B

ser/ices. -%e negotiations s%all conclude &it% a re/ie& of t%e draft form of t%e contract. -o com)lete negotiations7 t%e *rocuring Entity and t%e Consultant s%all initial t%e agreed contract. <f negotiations fail7 t%e *rocuring Entity s%all in/ite t%e Consultant &%ose >id recei/ed t%e second %ig%est score to negotiate a contract. <f negotiations still fail7 t%e *rocuring Entity s%all re)eat t%e )rocess for t%e ne+tDinD rank Consultant until t%e negotiation is successfully com)leted. ............................ ,

!"rrr Post Jualification ************************************************************************************************21

12ff -%e *rocuring Entity s%all determine to its satisfaction &%et%er t%e Consultant t%at is e/aluated as %a/ing submitted t%e Cig%est Rated >id 1CR>2 com)lies &it% and is res)onsi/e to all t%e requirements and conditions s)ecified in t%e Eligibility Documents and <-> Clauses 123 and 12%%. ................................................................ , 12gg $it%in a nonDe+tendible )eriod of t%ree 132 calendar days from recei)t by t%e Consultant of t%e notice from t%e >;C t%at it is t%e CR>7 t%e Consultant s%all submit t%e follo&ing documentary requirements0................................................................ , 12sss -a+ clearance )er E+ecuti/e (rder 3E,7 Series of 255!4................................ E 12ttt "atest income and business ta+ returns in t%e form s)ecified in t%e >DS4...... E 12uuu Certificate of *%il=E*S Registration4 and...................................................... E 12/// (t%er a))ro)riate licenses and )ermits required by la& and stated in t%e >DS.......................................................................................................................... E Failure of t%e Consultant declared as CR> to duly submit t%e requirements under t%is Clause or a finding against t%e /eracity of suc%7 s%all be ground for forfeiture of t%e bid security and disqualification of t%e Consultant for a&ard............................. E .1.#. -%e determination s%all be based u)on an e+amination of t%e documentary e/idence of t%e ConsultantBs qualifications submitted )ursuant to <-> Clauses 123 and 12%%7 as &ell as ot%er information as t%e *rocuring Entity deems necessary and a))ro)riate7 using a nonDdiscretionary ?)ass.fail@ criterion..................................... E .1.'. <f t%e >;C determines t%at t%e Consultant &it% t%e CR> )asses all t%e criteria for )ostDqualification7 it s%all declare t%e said bid as t%e Consultant &it% t%e Cig%est Rated and Res)onsi/e >id 1CRR>27 and recommend to t%e Cead of t%e *rocuring Entity t%e a&ard of contract to t%e said Consultant at its submitted )rice or its calculated bid )rice7 &%ic%e/er is lo&er7 sub8ect to <-> Clause .1.E.12e.................... E .1.,. ; negati/e determination s%all result in re8ection of t%e ConsultantBs bid7 in &%ic% e/ent t%e *rocuring Entity s%all )roceed to t%e ne+t CR> to make a similar determination of t%at ConsultantBs ca)abilities to )erform satisfactorily. <f t%e second Consultant7 %o&e/er7 fails t%e )ost qualification7 t%e )rocedure for )ost qualification s%all be re)eated for t%e Consultant &it% t%e ne+t CR>7 and so on until t%e CRR> is determined for contract a&ard............................................................. E .1.E. $it%in a )eriod not e+ceeding se/en 1'2 calendar days from t%e date of recei)t of t%e recommendation of t%e >;C7 t%e Cead of t%e *rocuring Entity s%all a))ro/e or disa))ro/e t%e said recommendation. <n t%e case of =(CCs and =F<s7 t%e )eriod )ro/ided %erein s%all be fifteen 11!2 calendar days................................ E

!"&&& Reservation Clause*******************************************************************************************2/

12a Got&it%standing t%e eligibility7 s%ort listing7 or )ostDqualification of a Consultant7 t%e *rocuring Entity concerned reser/es t%e rig%t to re/ie& its qualifications at any stage of t%e )rocurement )rocess if it %as reasonable grounds to belie/e t%at a misre)resentation %as been made by t%e said Consultant7 or t%at t%ere %as been a c%ange in t%e ConsultantBs ca)ability to undertake t%is *ro8ect from t%e time it submitted its eligibility requirements. S%ould suc% re/ie& unco/er any misre)resentation made in t%e eligibility and bidding requirements7 statements or documents7 or any c%anges in t%e situation of t%e Consultant &%ic% &ill affect its ca)ability to undertake t%e )ro8ect so t%at it fails t%e )reset eligibility or bid e/aluation criteria7 t%e *rocuring Entity s%all consider t%e said Consultant as ineligible and s%all disqualify it from submitting a bid or from obtaining an a&ard or contract.................................................................................................................... E 12b >ased on t%e follo&ing grounds7 t%e *rocuring Entity reser/es t%e rig%t to re8ect any and all bids7 declare a failure of bidding at any time )rior to t%e contract a&ard7

00E

or not to a&ard t%e contract7 &it%out t%ereby incurring any liability7 and make no assurance t%at a contract s%all be entered into as a result of t%e bidding0 .............!5 12+++ if t%ere is )rima facie e/idence of collusion bet&een a))ro)riate )ublic officers or em)loyees of t%e *rocuring Entity7 or bet&een t%e >;C and any of t%e bidders7 or if t%e collusion is bet&een or among t%e bidders t%emsel/es7 or bet&een a bidder and a t%ird )arty7 including any act &%ic% restricts7 su))resses or nullifies or tends to restrict7 su))ress or nullify com)etition4................................................!5 12yyy if t%e *rocuring EntityBs >;C is found to %a/e failed in follo&ing t%e )rescribed bidding )rocedures4 or............................................................................!5 12333 for any 8ustifiable and reasonable ground &%ere t%e a&ard of t%e contract &ill not redound to t%e benefit of t%e =(* as follo&s0 ...................................................!5 12i <f t%e )%ysical and economic conditions %a/e significantly c%anged so as to render t%e )ro8ect no longer economically7 financially or tec%nically feasible as determined by t%e %ead of t%e )rocuring entity4 .....................................................!5 12ii <f t%e )ro8ect is no longer necessary as determined by t%e Cead of t%e *rocuring Entity4 and ............................................................................................................... !5 12iii <f t%e source of funds for t%e )ro8ect %as been &it%%eld or reduced t%roug% no fault of t%e *rocuring Entity......................................................................................!5 12i <n addition7 t%e *rocuring Entity may like&ise declare a failure of bidding &%en0 ................................................................................................................................. !5 12aaaa Go bids are recei/ed4..................................................................................!5 12bbbb ;ll )ros)ecti/e bidders are declared ineligible4...........................................!5 12cccc ;ll bids fail to com)ly &it% all t%e bid requirements or fail )ostDqualification4 or.............................................................................................................................. !5 12dddd -%e bidder &it% t%e CRR> refuses7 &it%out 8ustifiable cause to acce)t t%e a&ard of contract7 and no a&ard is made................................................................!5

ARD OF

CONTRACT.....................................................51

!"eeee Contract .&ard *************************************************************************************************>0

12c Sub8ect to <-> Clause 12rrr7 t%e *rocuring Entity s%all a&ard t%e contract to t%e >idder &%ose bid %as been determined to be t%e CRR>..........................................!1 12d *rior to t%e e+)iration of t%e )eriod of bid /alidity7 t%e *rocuring Entity s%all notify t%e successful Consultant in &riting t%at its bid %as been acce)ted7 t%roug% a Gotice of ;&ard recei/ed )ersonally or sent by registered mail or electronically7 recei)t of &%ic% must be confirmed in &riting &it%in t&o 122 days by t%e Consultant &it% t%e CRR> and submitted )ersonally or sent by registered mail or electronically to t%e *rocuring Entity.............................................................................................. !1 12e Got&it%standing t%e issuance of t%e Gotice of ;&ard7 a&ard of contract s%all be sub8ect to t%e follo&ing conditions0..........................................................................!1 12ffff Submission of t%e /alid 9:;7 if a))licable7 &it%in ten 1152 calendar days from recei)t by t%e Consultant of t%e notice from t%e >;C t%at t%e Consultant %as t%e CRR>4....................................................................................................................... !1 12gggg *osting of t%e )erformance security in accordance &it% <-> Clause 12qqqq4 ................................................................................................................................. !1 12%%%% Signing of t%e contract as )ro/ided in <-> Clause 1288884 and........................!1 12iiii ;))ro/al by %ig%er aut%ority7 if required.........................................................!1

!"jjjj #igning of the Contract****************************************************************************************>0

12f ;t t%e same time as t%e *rocuring Entity notifies t%e successful >idder t%at its bid %as been acce)ted7 t%e *rocuring Entity s%all send t%e Contract Form to t%e >idder7 &%ic% contract %as been )ro/ided in t%e >idding Documents7 incor)orating t%erein all agreements bet&een t%e )arties.............................................................!1 12g $it%in ten 1152 calendar days from recei)t of t%e Gotice of ;&ard7 t%e successful >idder s%all )ost t%e required )erformance security and sign and date t%e contract and return it to t%e *rocuring Entity.....................................................!1 12% -%e *rocuring Entity s%all enter into contract &it% t%e successful >idder &it%in t%e same ten 1152 calendar day )eriod )ro/ided t%at all t%e documentary requirements are com)lied &it%...............................................................................!1 001

12i -%e follo&ing documents s%all form )art of t%e contract0..................................!1 12kkkk Contract ;greement4...................................................................................!1 12llll >idding Documents4........................................................................................!1 12mmmm $inning bidderBs bid7 including t%e -ec%nical and Financial *ro)osals7 and all ot%er documents.statements submitted4......................................................!2 12nnnn *erformance Security4.................................................................................!2 12oooo Gotice of ;&ard of Contract4 and................................................................!2 12)))) (t%er contract documents t%at may be required by e+isting la&s and.or s)ecified in t%e >DS................................................................................................. !2

!"3333 Performance #ecurity****************************************************************************************>;

128 Fnless ot%er&ise )ro/ided in t%e >DS7 to guarantee t%e fait%ful )erformance by t%e &inning Consultant of its obligations under t%e contract7 it s%all )ost a )erformance security &it%in a ma+imum )eriod of ten 1152 calendar days from t%e recei)t of t%e Gotice of ;&ard from t%e *rocuring Entity and in no case later t%an t%e signing of t%e contract.......................................................................................!2 12k -%e )erformance security s%all be denominated in *%ili))ine *esos and )osted in fa/or of t%e *rocuring Entity in an amount equal to t%e )ercentage of t%e total contract )rice in accordance &it% t%e follo&ing sc%edule0.......................................!2 Form of *erformance Security...............................................................................!2 ;mount of *erformance Security...........................................................................!2 1Equal to *ercentage of t%e -otal Contract *rice2..................................................!2 12a Cas% or cas%ierBs.managerBs c%eck issued by a Fni/ersal or Commercial >ank. ................................................................................................................................. !2 Fi/e )ercent 1!62.................................................................................................. !2 12b >ank draft.guarantee or irre/ocable letter of credit issued by a Fni/ersal or Commercial >ank0 *ro/ided7 %o&e/er7 t%at it s%all be confirmed or aut%enticated by a Fni/ersal or Commercial >ank7 if issued by a foreign bank...................................!2 12c Surety bond callable u)on demand issued by a surety or insurance com)any duly certified by t%e <nsurance Commission as aut%ori3ed to issue suc% security4 and.or....................................................................................................................... !2 -%irty )ercent 13562............................................................................................. !2 12d ;ny combination of t%e foregoing.....................................................................!2 *ro)ortionate to s%are of form &it% res)ect to total amount of security...............!2 .1.15. Failure of t%e successful Consultant to com)ly &it% t%e abo/eDmentioned requirement s%all constitute sufficient ground for t%e annulment of t%e a&ard and forfeiture of t%e bid security7 in &%ic% e/ent t%e *rocuring Entity s%all initiate and com)lete t%e )ost qualification of t%e second CR>. -%e )rocedure s%all be re)eated until t%e CRR> is identified and selected for contract a&ard. Co&e/er if no Consultant )assed )ostDqualification7 t%e >;C s%all declare t%e bidding a failure and conduct a reDbidding &it% reDad/ertisement.............................................................!3

!"rrrr ?otice to Proceed************************************************************************************************>=

12a $it%in t%ree 132 calendar days from t%e date of a))ro/al of t%e contract by t%e a))ro)riate go/ernment a))ro/ing aut%ority7 t%e *rocuring Entity s%all issue its Gotice to *roceed to t%e Consultant.........................................................................!3 12b -%e date of t%e ConsultantBs recei)t of t%e Gotice to *roceed &ill be regarded as t%e effecti/e date of t%e contract7 unless ot%er&ise s)ecified in t%e >DS............!3 SECTION III. BID DATA SHEET.......................................................................55 Luality Cost >ased E/aluation.Selection 1LC>E.LC>S2.........................................!# SECTION IV. GENERAL CONDITIONS OF CONTRACT.........................................64

0* efinitions****************************************************************************************************************B1
2. Fnless t%e conte+t ot%er&ise requires7 t%e follo&ing terms &%ene/er used in t%is Contract %a/e t%e follo&ing meanings0....................................................................#, 1a2 ?;))licable "a&@ means t%e la&s and any ot%er instruments %a/ing t%e force of la& in t%e *%ili))ines as t%ey may be issued and enforced from time to time.........#,

00/

1b2 ?Consultant@ refers to t%e s%ort listed consultant &it% t%e Cig%est Rated and Res)onsi/e >id determined by t%e *rocuring Entity as suc% in accordance &it% t%e <-> and s)ecified in t%e SCC.....................................................................................#, 1c2 ?Consulting Ser/ices@ refer to ser/ices for <nfrastructure *ro8ects and ot%er ty)es of )ro8ects or acti/ities of t%e =o/ernment of t%e *%ili))ines 1=(*2 requiring adequate e+ternal tec%nical and )rofessional e+)ertise t%at are beyond t%e ca)ability and.or ca)acity of t%e *rocuring Entity to undertake suc% as7 but not limited to0 1i2 ad/isory and re/ie& ser/ices4 1ii2 )reDin/estment or feasibility studies4 1iii2 design4 1i/2 construction su)er/ision4 1/2 management and related ser/ices4 and 1/i2 ot%er tec%nical ser/ices or s)ecial studies.........................................................#, 1d2 ?Contract@ means t%e agreement signed by t%e *arties7 to &%ic% t%ese =eneral Conditions of Contract 1=CC2 and ot%er sections of t%e >idding Documents are attac%ed................................................................................................................... #, 1e2 ?Effecti/e Date@ means t%e date on &%ic% t%is Contract comes into full force and effect. ............................................................................................................... #, 1f2 ?Foreign Currency@ means any currency ot%er t%an t%e currency of t%e *%ili))ines................................................................................................................ #, 1g2 ?Funding Source@ means t%e entity indicated in t%e SCC. ...............................#, 1%2 ?=CC@ means t%ese =eneral Conditions of Contract.........................................#, 1i2 ?=o/ernment@ means t%e =o/ernment of t%e *%ili))ines 1=(*2.......................#, 182 ?"ocal Currency@ means t%e *%ili))ine *eso 1*%)2............................................#, 1k2 ?Member7@ in case t%e Consultant is a 9oint :enture 19:2 of t&o 122 or more entities7 means any of t%ese entities4 and ?Members@ means all t%ese entities.......#, 1l2 ?*arty@ means t%e *rocuring Entity or t%e Consultant7 as t%e case may be7 and ?*arties@ means bot% of t%em..................................................................................#, 1m2 ?*ersonnel@ means )ersons %ired by t%e Consultant or by any SubDConsultant as em)loyees and assigned to t%e )erformance of t%e Ser/ices or any )art t%ereof4 ?Foreign *ersonnel@ means suc% )ersons &%o at t%e time of being so %ired %ad t%eir domicile outside t%e =o/ernmentBs country4 ?"ocal *ersonnel@ means suc% )ersons &%o at t%e time of being so %ired %ad t%eir domicile inside t%e *%ili))ines4 and ?Mey *ersonnel@ means t%e *ersonnel referred to in =CC Clause 12fff..............................#, 1n2 ?*rocuring Entity@ refers to any branc%7 constitutional commission or office7 agency7 de)artment7 bureau7 office or instrumentality of t%e =o/ernment7 including =(CC7 =F<7 SFC7 and "=F )rocuring =oods7 Consulting Ser/ices7 and <nfrastructure *ro8ects.................................................................................................................... #E 1o2 ?SCC@ means t%e S)ecial Conditions of Contract by &%ic% t%e =CC may be amended or su))lemented......................................................................................#E 1)2 ?Ser/ices@ means t%e &ork to be )erformed by t%e Consultant )ursuant to t%is Contract7 as described in ;))endi+ <........................................................................#E 1q2 ?SubDconsultant@ means any )erson or entity to &%om.&%ic% t%e Consultant subcontracts any )art of t%e Ser/ices in accordance &it% t%e )ro/isions of =CC Clause 12aaaa........................................................................................................... #E 1r2 ?-%ird *arty@ means any )erson or entity ot%er t%an t%e =o/ernment7 t%e *rocuring Entity7 t%e Consultant or a SubDConsultant...............................................#E

!"a 6eadings*****************************************************************************************************************B/
-%e %eadings s%all not limit7 alter or affect t%e meaning of t%is Contract.............#E

!"b )ocation******************************************************************************************************************B/
-%e Ser/ices s%all be )erformed at suc% locations as are s)ecified in ;))endi+ < and7 &%ere t%e location of a )articular task is not so s)ecified7 at suc% locations7 &%et%er in t%e *%ili))ines or else&%ere7 as t%e *rocuring Entity may a))ro/e........#E

!"c )a& Governing Contract and #ervices*******************************************************************B/

12a -%is Contract7 its meaning and inter)retation7 and t%e relation bet&een t%e *arties s%all be go/erned by t%e ;))licable "a&......................................................#E 12b -%e Consultant s%all )erform t%e Ser/ices in accordance &it% t%e ;))licable "a& and s%all take all )racticable ste)s to ensure t%at any SubDConsultant7 as &ell as t%e *ersonnel of t%e Consultant and any SubDConsultant7 com)lies &it% t%e

0;C

;))licable "a&. -%e *rocuring Entity s%all notify t%e Consultant in &riting of rele/ant local customs7 and t%e Consultant s%all7 after suc% notification7 res)ect suc% customs........................................................................................................... #E 12c <f7 after t%e date of t%is Contract7 t%ere is any c%ange in t%e ;))licable "a& &it% res)ect to ta+es and duties &%ic% increases or decreases t%e cost incurred by t%e Consultant in )erforming t%e Ser/ices7 t%en t%e remuneration and reimbursable e+)enses ot%er&ise )ayable to t%e Consultant under t%is Contract s%all be increased or decreased on a no lossDno gain basis7 and corres)onding ad8ustments s%all be made to t%e ceiling amounts s)ecified in =CC Clause 12ffff7 )ro/ided t%at t%e cost is &it%in t%e ;))ro/ed >udget for t%e Contract 1;>C2................................#E

!"d )anguage*****************************************************************************************************************EC
-%is Contract %as been e+ecuted in t%e Englis% language7 &%ic% s%all be t%e binding and controlling language for all matters relating to t%e meaning or inter)retation of t%is Contract..................................................................................'5

!"e Consultants and .ffiliates ?ot to 7ngage in Certain .ctivities*****************************EC

12d -%e Consultant agrees t%at7 during t%e term of t%is Contract and after its termination7 t%e Consultant and any entity affiliated &it% t%e Consultant7 as &ell as any SubDConsultant and any entity affiliated &it% suc% SubDConsultant7 s%all be disqualified from )ro/iding goods7 &orks7 or consulting ser/ices for any )ro8ect resulting from or closely related to t%is Contract ot%er t%an t%e Ser/ices and any continuation t%ereof )ro/ided t%ere is no current or future conflict.........................'5 12e -%e Consultant s%all not engage7 and s%all cause t%eir *ersonnel as &ell as t%eir SubDConsultants and t%eir *ersonnel not to engage7 eit%er directly or indirectly7 in any of t%e follo&ing acti/ities0..............................................................................'5 12f during t%e term of t%is Contract7 any business or )rofessional acti/ities in t%e =o/ernmentBs country &%ic% &ould conflict &it% t%e acti/ities assigned to t%em under t%is Contract4 and........................................................................................... '5 12g after t%e termination of t%is Contract7 suc% ot%er acti/ities as may be s)ecified in t%e SCC................................................................................................................ '5

!"h .uthority of <ember in Charge*****************************************************************************EC

<n case t%e Consultant is a 9:7 t%e Members %ereby aut%ori3e t%e entity s)ecified in t%e SCC to act on t%eir be%alf in e+ercising all t%e ConsultantBs rig%ts and obligations to&ards t%e *rocuring Entity under t%is Contract7 including &it%out limitation t%e recei/ing of instructions and )ayments from t%e *rocuring Entity.....'5

!"i Resident Project <anager****************************************************************************************EC

<f required by t%e SCC7 t%e Consultant s%all ensure t%at at all times during t%e ConsultantBs )erformance of t%e Ser/ices in t%e =o/ernmentBs country7 a resident )ro8ect manager7 acce)table to t%e *rocuring Entity7 s%all take c%arge of t%e )erformance of suc% Ser/ices..................................................................................'5

!"j 7ntire .greement*****************************************************************************************************EC

-%is Contract7 including t%e documents s)ecified in Section 3'.2.3 of t%e <RR7 contains all co/enants7 sti)ulations and )ro/isions agreed by t%e *arties. Go agent or re)resentati/e of eit%er *arty %as aut%ority to make any statement7 re)resentation7 )romise7 or agreement not set fort% %erein of &%ic% t%e *arties s%all not be bound by or be liable for...............................................................................'5

!"- <odification***********************************************************************************************************E0
Fnless ot%er&ise s)ecified in t%e SCC7 no modification of t%e terms and conditions of t%is Contract7 including any modification of t%e sco)e of t%e Ser/ices s%all be allo&ed. *ursuant to =CC Clause 12o %ereof7 %o&e/er7 eac% *arty s%all gi/e due consideration to any )ro)osal for modification made by t%e ot%er *arty.................'1

!"l Relationship of Parties*********************************************************************************************E0

12f Got%ing contained %erein s%all be construed as establis%ing a relation of em)loyer and em)loyee or of )rinci)al and agent as bet&een t%e *rocuring Entity

0;0

and t%e Consultant. -%e Consultant7 sub8ect to t%is Contract7 %as com)lete c%arge of its *ersonnel and SubDConsultants7 if any7 )erforming t%e Ser/ices and s%all be fully res)onsible for t%e Ser/ices )erformed by t%em or on t%eir be%alf %ereunder. '1 12g -%e Consultant s%all during t%e )erformance of t%e Ser/ices be an inde)endent contractor7 retaining com)lete control o/er its *ersonnel7 conforming to all statutory requirements &it% res)ect to all its em)loyees7 and )ro/iding all a))ro)riate em)loyee benefits.................................................................................................... '1

!"m .uthoriAed Representatives***********************************************************************************E0

;ny action required or )ermitted to be taken7 and any document required or )ermitted to be e+ecuted7 under t%is Contract by t%e *rocuring Entity or t%e Consultant may be taken or e+ecuted by t%e officials s)ecified in t%e SCC.............'1

!"n Good Faith**************************************************************************************************************E0

-%e *arties undertake to act in good fait% &it% res)ect to eac% ot%erBs rig%ts under t%is Contract and to ado)t all reasonable measures to ensure t%e reali3ation of t%e ob8ecti/es of t%is Contract........................................................................................'1

!"o Operation of the Contract***************************************************************************************E0

-%e *arties recogni3e t%at it is im)ractical for t%is Contract to )ro/ide for e/ery contingency &%ic% may arise during t%e life of t%is Contract7 and t%e *arties %ereby agree t%at it is t%eir intention t%at t%is Contract s%all o)erate fairly as bet&een t%em7 and &it%out detriment to t%e interest of eit%er of t%em4 and t%at7 if during t%e term of t%is Contract eit%er *arty belie/es t%at t%is Contract is o)erating unfairly7 t%e *arties s%all use t%eir best efforts to agree on suc% action as may be necessary to remo/e t%e cause or causes of suc% unfairness7 but no failure to agree on any action )ursuant to t%is Clause s%all gi/e rise to a dis)ute sub8ect to arbitration in accordance &it% =CC Clause 12aaa %ereof................................................................'1

!"p ?otices********************************************************************************************************************E0
12% ;ny notice7 request or consent required or )ermitted to be gi/en or made )ursuant to t%is Contract s%all be in &riting. ;ny suc% notice7 request or consent s%all be deemed to %a/e been gi/en or made &%en recei/ed by t%e concerned )arty7 eit%er in )erson or t%roug% an aut%ori3ed re)resentati/e of t%e *arty to &%om t%e communication is addressed7 or &%en sent by registered mail7 tele+7 telegram or facsimile to suc% *arty at t%e address s)ecified in t%e SCC.....................................'2 12i Gotice s%all be deemed to be effecti/e as s)ecified in t%e SCC.........................'2 128 ; *arty may c%ange its address for notice %ereunder by gi/ing t%e ot%er *arty notice of suc% c%ange )ursuant to t%e )ro/isions listed in t%e SCC &it% res)ect to =CC Clause 12i.......................................................................................................... '2

!"3 ,arranty as to 7ligibility ***************************************************************************************E;

12k -%e Consultant re)resents7 &arrants7 and confirms t%at it7 as &ell as its SubD Consultant7 if any7 is eligible7 i.e.7 %as t%e legal )ersonality to act as a consultant in accordance &it% *art <7 Section <<. Eligibility Documents issued for t%is )ro8ect.......'2 12l -%e Consultant s%all fulfill its obligations under t%is Contract by using kno&ledge according to t%e best acce)ted )rofessional standards. -%e Consultant s%all e+ercise all reasonable skill7 care and diligence in t%e disc%arge of duties agreed to be )erformed and s%all &ork in t%e best interest of t%e =(*...................................'2

!"r Confidentiality*********************************************************************************************************E;
E+ce)t &it% t%e )rior &ritten consent of t%e *rocuring Entity7 t%e Consultant and t%e *ersonnel s%all not at any time communicate to any )erson or entity any confidential information acquired in t%e course of t%e Ser/ices7 nor s%all t%e Consultant and t%e *ersonnel make )ublic t%e recommendations formulated in t%e course of7 or as a result of7 t%e Ser/ices. For )ur)oses of t%is clause7 ?confidential information@ means any information or kno&ledge acquired by t%e Consultant and.or its *ersonnel arising out of7 or in connection &it%7 t%e )erformance of t%e Ser/ices under t%is Contract t%at is not ot%er&ise a/ailable to t%e )ublic...............'2

!"s Payment*******************************************************************************************************************E;
0;;

12m <n consideration of t%e Ser/ices )erformed by t%e Consultant under t%is Contract7 t%e *rocuring Entity s%all make to t%e Consultant suc% )ayments and in suc% manner as is )ro/ided by =CC Clause 12gggg of t%is Contract. Co&e/er7 t%e *rocuring Entity may refuse to make )ayments &%en t%e terms and conditions of t%e contract are not satisfactorily )erformed by t%e Consultant..............................'2 12n Sub8ect to t%e ceilings s)ecified in =CC Clause 12ffff %ereof7 t%e *rocuring Entity s%all )ay to t%e Consultant0 1i2 remuneration as set fort% in =CC Clause 12rrr4 and 1ii2 reimbursable e+)enditures as set fort% in =CC Clause 12ttt. Said remuneration s%all not be sub8ect to )rice ad8ustment...........................................................................'2 12o ;ll )ayments under t%is Contract s%all be made to t%e account of t%e Consultant s)ecified in t%e SCC................................................................................'3

!"t Currency of Payment***********************************************************************************************E=

;ll )ayments s%all be made in *%ili))ine *esos....................................................'3

!"u )iability of the Consultant**************************************************************************************E=

Sub8ect to additional )ro/isions7 if any7 set fort% in t%e SCC7 t%e ConsultantBs liability under t%is Contract s%all be as )ro/ided by t%e la&s of t%e Re)ublic of t%e *%ili))ines................................................................................................................ '3

!"v Insurance to be Ta-en Out by the Consultant*********************************************************E=

12) -%e Consultant7 at its o&n cost7 s%all be res)onsible for taking out or maintaining any insurance )olicy against any risk related to t%e )ro8ect.................'3 12q -%e *rocuring Entity undertakes no res)onsibility in res)ect of life7 %ealt%7 accident7 tra/el or any ot%er insurance co/erage for t%e *ersonnel or for t%e de)endents of any suc% *ersonnel...........................................................................'3

!"& 7ffectivity of Contract*******************************************************************************************E=

-%is Contract s%all take effect on t%e date of t%e ConsultantBs recei)t of t%e G-*7 in accordance &it% <-> Clause 12rrrr7 )ro/ided t%at t%e effecti/eness of t%e conditions7 if any7 listed in t%e SCC %a/e been met..................................................'3

!"+ Commencement of #ervices***********************************************************************************E=

-%e Consultant s%all begin carrying out t%e Ser/ices starting from t%e effecti/ity date of t%is Contract7 as mentioned in =CC Clause 12&............................................'3

!"y 7+piration of Contract********************************************************************************************E=

Fnless sooner terminated )ursuant to =CC Clauses 12%% or 12qq %ereof7 t%is Contract s%all terminate at t%e end of suc% time )eriod after t%e effecti/ity date as s%all be s)ecified in t%e SCC....................................................................................'3

!"A Force <ajeure*********************************************************************************************************E=

12r For )ur)oses of t%is Contract t%e terms ?force ma8eure@ and ?fortuitous e/ent@ may be used interc%angeably. <n t%is regard7 a fortuitous e/ent or force ma8eure s%all be inter)reted to mean an e/ent &%ic% t%e Consultant could not %a/e foreseen7 or &%ic% t%oug% foreseen7 &as ine/itable. <t s%all not include ordinary unfa/orable &eat%er conditions4 and any ot%er cause t%e effects of &%ic% could %a/e been a/oided &it% t%e e+ercise of reasonable diligence by t%e Consultant.....'3 12s -%e failure of a *arty to fulfill any of its obligations %ereunder s%all not be considered to be a breac% of7 or default under7 t%is Contract insofar as suc% inability arises from an e/ent of force ma8eure7 )ro/ided t%at t%e *arty affected by suc% an e/ent %as taken all reasonable )recautions7 due care and reasonable alternati/e measures7 all &it% t%e ob8ecti/e of carrying out t%e terms and conditions of t%is Contract................................................................................................................... ' 12t Fnless ot%er&ise agreed %erein7 force ma8eure s%all not include0.....................' 12aa any e/ent &%ic% is caused by t%e negligence or intentional action of a *arty or suc% *artyBs SubDConsultants or agents or em)loyees4 ...........................................' 12bb any e/ent &%ic% a diligent *arty could reasonably %a/e been e+)ected to bot% take into account at t%e time of t%e conclusion of t%is Contract and a/oid or o/ercome in t%e carrying out of its obligations %ereunder4......................................'

0;=

12cc insufficiency of funds or failure to make any )ayment required %ereunder4 or ................................................................................................................................. ' 12dd t%e *rocuring EntityBs failure to re/ie&7 a))ro/e or re8ect t%e out)uts of t%e Consultant beyond a reasonable time )eriod. .........................................................' 12u ; *arty affected by an e/ent of force ma8eure s%all take all reasonable measures to remo/e suc% *artyBs inability to fulfill its obligations %ereunder immediately or &it%in a reasonable time.................................................................' 12/ ; *arty affected by an e/ent of force ma8eure s%all notify t%e ot%er *arty of suc% e/ent as soon as )ossible7 and in any e/ent not later t%an fifteen 11!2 days follo&ing t%e occurrence of suc% e/ent7 )ro/iding e/idence of t%e nature and cause of suc% e/ent7 and s%all similarly gi/e notice of t%e restoration of normal conditions as soon as )ossible.................................................................................................. ' 12& -%e *arties s%all take all reasonable measures to minimi3e t%e consequences of any e/ent of force ma8eure..................................................................................' 12+ ;ny )eriod &it%in &%ic% a *arty s%all7 )ursuant to t%is Contract7 com)lete any action or task7 s%all be e+tended for a )eriod equal to t%e time during &%ic% suc% *arty &as unable to )erform suc% action as a direct and )ro+imate result of force ma8eure.................................................................................................................... ' 12y During t%e )eriod of t%eir inability to )erform t%e Ser/ices as a direct and )ro+imate result of an e/ent of force ma8eure7 t%e Consultant s%all be entitled to continue recei/ing )ayment under t%e terms of t%is Contract as &ell as to be reimbursed for additional costs reasonably and necessarily incurred by it during suc% )eriod for t%e )ur)oses of t%e Ser/ices and in reacti/ating t%e Ser/ices after t%e end of suc% )eriod7 )ro/ided t%at suc% costs are still &it%in t%e total contract )rice. Co&e/er7 t%e foregoing )ro/ision s%all not a))ly if t%e *rocuring Entity sus)ends or terminates t%is Contract in &riting7 notice t%ereof duly recei/ed by t%e Consultant7 )ursuant to =CC Clauses 12ee and 12%% %ereof &it% t%e e+ce)tion of t%e direct and )ro+imate result of force ma8eure...........................................................' 123 Got later t%an fifteen 11!2 days after t%e Consultant7 as t%e direct and )ro+imate result of an e/ent of force ma8eure7 %as become unable to )erform a material )ortion of t%e Ser/ices7 t%e *arties s%all consult &it% eac% ot%er &it% a /ie& to agreeing on a))ro)riate measures considering t%e circumstances.....................'! 12aa <n t%e case of disagreement bet&een t%e )arties as to t%e e+istence7 or e+tent of force ma8eure7 t%e matter s%all be submitted to arbitration in accordance &it% =CC Clause 12aaa %ereof.......................................................................................... '!

!"ee #uspension*************************************************************************************************************E>
12bb -%e *rocuring Entity s%all7 by &ritten notice of sus)ension to t%e Consultant7 sus)end all )ayments to t%e Consultant %ereunder if t%e Consultant fail to )erform any of t%eir obligations due to t%eir o&n fault or due to force ma8eure or ot%er circumstances beyond t%e control of eit%er )arty 1e.g. sus)ension of ci/il &orks being su)er/ised by t%e consultant2 under t%is Contract7 including t%e carrying out of t%e Ser/ices7 )ro/ided t%at suc% notice of sus)ension0 .......................................'! 12ff s%all s)ecify t%e nature of t%e failure4 and ......................................................'! 12gg s%all request t%e Consultant to remedy suc% failure &it%in a )eriod not e+ceeding t%irty 1352 days after recei)t by t%e Consultant of suc% notice of sus)ension............................................................................................................... '! 12cc -%e Consultant may7 &it%out )re8udice to its rig%t to terminate t%is Contract )ursuant to =CC Clause 12qq7 by &ritten notice of sus)ension7 sus)end t%e Ser/ices if t%e *rocuring Entity fails to )erform any of its obligations &%ic% are critical to t%e deli/ery of t%e ConsultantBs ser/ices suc% as7 nonD)ayment of any money due t%e Consultant &it%in fortyDfi/e 1 !2 days after recei/ing notice from t%e Consultant t%at suc% )ayment is o/erdue.........................................................................................'!

!"hh Termination by the Procuring 7ntity********************************************************************E>

12dd -%e *rocuring Entity s%all terminate t%is Contract &%en any of t%e follo&ing conditions attends its im)lementation0....................................................................'!

0;2

12ii (utside of force ma8eure7 t%e Consultant fails to deli/er or )erform t%e (ut)uts and Deli/erables &it%in t%e )eriod1s2 s)ecified in t%e Contract7 or &it%in any e+tension t%ereof granted by t%e *rocuring Entity )ursuant to a request made by t%e Consultant )rior to t%e delay4 ............................................................................'! 1288 ;s a result of force ma8eure7 t%e Consultant is unable to deli/er or )erform a material )ortion of t%e (ut)uts and Deli/erables for a )eriod of not less t%an si+ty 1#52 calendar days after t%e ConsultantBs recei)t of t%e notice from t%e *rocuring Entity stating t%at t%e circumstance of force ma8eure is deemed to %a/e ceased4. .'# 12kk <n &%ole or in )art7 at any time for its con/enience7 t%e Cead of t%e *rocuring Entity may terminate t%e Contract for its con/enience if %e %as determined t%e e+istence of conditions t%at make *ro8ect <m)lementation economically7 financially or tec%nically im)ractical and.or unnecessary7 suc% as7 but not limited to7 fortuitous e/ent1s2 or c%anges in la& and Gational =o/ernment )olicies4................................'# 12ll <f t%e Consultant is declared bankru)t or insol/ent as determined &it% finality by a court of com)etent 8urisdiction4 in &%ic% e/ent7 termination &ill be &it%out com)ensation to t%e Consultant7 )ro/ided t%at suc% termination &ill not )re8udice or affect any rig%t of action or remedy &%ic% %as accrued or &ill accrue t%ereafter to t%e *rocuring Entity and.or t%e Consultant4.............................................................'# 12mm <n case it is determined )rima facie t%at t%e Consultant %as engaged7 before or during t%e im)lementation of t%is Contract7 in unla&ful deeds and be%a/iors relati/e to contract acquisition and im)lementation7 suc% as7 but not limited to7 t%e follo&ing0 corru)t7 fraudulent7 collusi/e and coerci/e )ractices4 dra&ing u) or using forged documents4 using adulterated materials7 means or met%ods7 or engaging in )roduction contrary to rules of science or t%e trade4 and any ot%er act analogous to t%e foregoing. For )ur)oses of t%is clause7 corru)t7 fraudulent7 collusi/e7 and coerci/e )ractices s%all %a/e t%e same meaning as t%at )ro/ided in <-> Clause 12%0 ................................................................................................................................. '# 12nn -%e Consultant fails to remedy a failure in t%e )erformance of t%eir obligations %ereunder7 as s)ecified in a notice of sus)ension )ursuant to =CC Clause 12i %ereinabo/e7 &it%in t%irty 1352 days of recei)t of suc% notice of sus)ension or &it%in suc% furt%er )eriod as t%e *rocuring Entity may %a/e subsequently a))ro/ed in &riting4 ................................................................................................................... '# 12oo -%e ConsultantBs failure to com)ly &it% any final decision reac%ed as a result of arbitration )roceedings )ursuant to =CC Clause 12aaa %ereof4 or........................'# 12)) -%e Consultant fails to )erform any ot%er obligation under t%e Contract.......'# 12ee <n case of termination7 &ritten notice s%all be understood to mean fifteen 11!2 days for s%ort term contracts7 i.e.7 four 1 2 mont%s or less7 and t%irty 1352 days for long term contracts.................................................................................................. ''

!"33 Termination by the Consultant*****************************************************************************EE

-%e Consultant must ser/e a &ritten notice to t%e *rocuring Entity of its intention to terminate t%is Contract at least t%irty 1352 calendar days before its intended termination. -%is Contract is deemed terminated if no action %as been taken by t%e *rocuring Entity &it% regard to suc% &ritten notice &it%in t%irty 1352 calendar days after t%e recei)t t%ereof by t%e *rocuring Entity. -%e Consultant may terminate t%is Contract t%roug% any of t%e follo&ing e/ents0..........................................................'' 12rr -%e *rocuring Entity is in material breac% of its obligations )ursuant to t%is Contract and %as not remedied t%e same &it%in si+ty 1#52 calendar days follo&ing its recei)t of t%e ConsultantBs notice s)ecifying suc% breac%4..................................'' 12ss -%e *rocuring EntityBs failure to com)ly &it% any final decision reac%ed as a result of arbitration )ursuant to =CC Clause 12aaa %ereof........................................'' 12tt ;s t%e direct and )ro+imate result of force ma8eure7 t%e Consultant is unable to )erform a material )ortion of t%e Ser/ices for a )eriod of not less t%an si+ty 1#52 days4 or.................................................................................................................... '' 12uu -%e *rocuring Entity fails to )ay any money due to t%e Consultant )ursuant to t%is Contract and not sub8ect to dis)ute )ursuant to =CC Clause 12yy %ereof &it%in eig%ty four 1, 2 days after recei/ing &ritten notice from t%e Consultant t%at suc% )ayment is o/erdue.................................................................................................. ''

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!"vv Procedures for Termination of Contracts*************************************************************EE

-%e follo&ing )ro/isions s%all go/ern t%e )rocedures for t%e termination of t%is Contract0.................................................................................................................. '' 1a2 F)on recei)t of a &ritten re)ort of acts or causes &%ic% may constitute ground1s2 for termination as aforementioned7 or u)on its o&n initiati/e7 t%e *rocuring Entity s%all7 &it%in a )eriod of se/en 1'2 calendar days7 /erify t%e e+istence of suc% ground1s2 and cause t%e e+ecution of a :erified Re)ort7 &it% all rele/ant e/idence attac%ed4.....................................................................................'' 1b2 F)on recommendation by t%e *rocuring Entity7 t%e Cead of t%e *rocuring Entity s%all terminate t%is Contract only by a &ritten notice to t%e Consultant con/eying suc% termination. -%e notice s%all state0..................................................................'' 12i t%at t%e contract is being terminated for any of t%e ground1s2 aforeDmentioned7 and a statement of t%e acts t%at constitute t%e ground1s2 constituting t%e same4...'' 12ii t%e e+tent of termination7 &%et%er in &%ole or in )art4 ....................................'' 12iii an instruction to t%e Consultant to s%o& cause as to &%y t%e contract s%ould not be terminated4 and............................................................................................ ', 12i/ s)ecial instructions of t%e *rocuring Entity7 if any............................................', -%e Gotice to -erminate s%all be accom)anied by a co)y of t%e :erified Re)ort4. ', 1c2 $it%in a )eriod of se/en 1'2 calendar days from recei)t of t%e Gotice of -ermination7 t%e Consultant s%all submit to t%e Cead of t%e *rocuring Entity a /erified )osition )a)er stating &%y t%is Contract s%ould not be terminated. <f t%e Consultant fails to s%o& cause after t%e la)se of t%e se/en 1'2 day )eriod7 eit%er by inaction or by default7 t%e Cead of t%e *rocuring Entity s%all issue an order terminating t%is Contract4 .......................................................................................', 1d2 -%e *rocuring Entity may7 at anytime before recei)t of t%e ConsultantBs /erified )osition )a)er to &it%dra& t%e Gotice to -erminate if it is determined t%at certain ser/ices sub8ect of t%e notice %ad been com)leted or )erformed before t%e ConsultantBs recei)t of t%e notice4 ...........................................................................', 1e2 $it%in a nonDe+tendible )eriod of ten 1152 calendar days from recei)t of t%e /erified )osition )a)er7 t%e Cead of t%e *rocuring Entity s%all decide &%et%er or not to terminate t%is Contract. <t s%all ser/e a &ritten notice to t%e Consultant of its decision and7 unless ot%er&ise )ro/ided7 t%is Contract is deemed terminated from recei)t of t%e Consultant of t%e notice of decision. -%e termination s%all only be based on t%e ground1s2 stated in t%e Gotice to -erminate4 and...............................', 1f2 -%e Cead of t%e *rocuring Entity may create a Contract -ermination Re/ie& Committee 1C-RC2 to assist %im in t%e disc%arge of t%is function. ;ll decisions recommended by t%e C-RC s%all be sub8ect to t%e a))ro/al of t%e Cead of t%e *rocuring Entity........................................................................................................ ',

!"&& Cessation of #ervices******************************************************************************************E1

F)on termination of t%is Contract by notice of eit%er *arty to t%e ot%er )ursuant to =CC Clauses 12%% or 12qq %ereof7 t%e Consultant s%all7 immediately u)on dis)atc% or recei)t of suc% notice7 take all necessary ste)s to bring t%e Ser/ices to a close in a )rom)t and orderly manner and s%all make e/ery reasonable effort to kee) e+)enditures for t%is )ur)ose to a minimum. $it% res)ect to documents )re)ared by t%e Consultant and equi)ment and materials furnis%ed by t%e *rocuring Entity7 t%e Consultant s%all )roceed as )ro/ided7 res)ecti/ely7 by =CC Clauses 12bbb or 12ccc %ereof.............................................................................................................. ',

!"++ Payment (pon Termination**********************************************************************************E1

F)on termination of t%is Contract )ursuant to =CC Clauses 12%% or 12qq %ereof7 t%e *rocuring Entity s%all make t%e follo&ing )ayments to t%e Consultant0...................', 1a2 remuneration )ursuant to =CC Clause 12gggg %ereof for Ser/ices satisfactorily )erformed )rior to t%e effecti/e date of termination4...............................................', 1b2 reimbursable e+)enditures )ursuant to =CC Clause 12gggg %ereof for e+)enditures actually incurred )rior to t%e effecti/e date of termination4 and........'E 1c2 in t%e case of termination )ursuant to =CC Clause 1288 %ereof7 reimbursement of any reasonable cost incident to t%e )rom)t and orderly termination of t%is Contract

0;B

including t%e cost of t%e return tra/el of t%e *ersonnel and t%eir eligible de)endents. ................................................................................................................................. 'E

!"yy isputes about 7vents of Termination*****************************************************************E/

<f eit%er *arty dis)utes &%et%er an e/ent s)ecified in =CC Clause 2'.1 or in =CC Clause 12qq %ereof %as occurred7 suc% *arty may refer t%e matter to arbitration )ursuant to =CC Clause 12aaa %ereof7 and t%is Contract s%all not be terminated on account of suc% e/ent e+ce)t in accordance &it% t%e terms of any resulting arbitral a&ard. ..................................................................................................................... 'E

!"AA Cessation of Rights and Obligations*********************************************************************E/

F)on termination of t%is Contract )ursuant to =CC Clauses 12%% or 12qq %ereof7 or u)on e+)iration of t%is Contract )ursuant to =CC Clause 12y7 all rig%ts and obligations of t%e *arties %ereunder s%all cease7 e+ce)t0 ........................................'E 1a2 suc% rig%ts and obligations as may %a/e accrued on t%e date of termination or e+)iration4 ............................................................................................................... 'E 1b2 t%e obligation of confidentiality set fort% in =CC Clause 12r %ereof4 and ..........'E 1c2 t%e ConsultantBs obligation to )ermit ins)ection7 co)ying and auditing of t%eir accounts and records set fort% in =CC Clauses 12dddd and 12eeee %ereof7 any rig%t &%ic% a *arty may %a/e under t%e ;))licable "a&..................................................'E

!"aaa ispute #ettlement**********************************************************************************************E/

12ff <f any dis)ute or difference of any kind &%atsoe/er s%all arise bet&een t%e *arties in connection &it% t%e im)lementation of t%is Contract7 t%e *arties s%all make e/ery effort to resol/e amicably suc% dis)ute or difference by mutual consultation.............................................................................................................. 'E 12gg ;ny and all dis)utes arising from t%e im)lementation of t%is Contract s%all be submitted to arbitration in accordance &it% t%e rules of )rocedure s)ecified in t%e SCC. ........................................................................................................................ 'E

!"bbb ocuments Prepared by the Consultant and #oft&are eveloped to be the Property of the Procuring 7ntity**********************************************************************************E/
12%% ;ll )lans7 dra&ings7 s)ecifications7 designs7 re)orts7 ot%er documents and soft&are )re)ared by t%e Consultant for t%e *rocuring Entity under t%is Contract s%all become and remain t%e )ro)erty of t%e *rocuring Entity7 and t%e Consultant s%all7 )rior to termination or e+)iration of t%is Contract7 deli/er all suc% documents to t%e *rocuring Entity7 toget%er &it% a detailed in/entory t%ereof. -%e Consultant may retain a co)y of suc% documents and soft&are. -%e )lans7 dra&ings7 s)ecifications7 designs7 re)orts7 ot%er documents and soft&are7 including restrictions on future use of suc% documents and soft&are7 if any7 s%all be s)ecified in t%e SCC................................................................................................................ 'E 12ii ;ll com)uter )rograms de/elo)ed by t%e Consultant under t%is Contract s%all be t%e sole and e+clusi/e )ro)erty of t%e *rocuring Entity4 )ro/ided7 %o&e/er7 t%at t%e Consultant may use suc% )rograms for its o&n use &it% )rior &ritten a))ro/al of t%e *rocuring Entity. <f license agreements are necessary or a))ro)riate bet&een t%e Consultant and t%ird )arties for )ur)oses of de/elo)ment of any suc% com)uter )rograms7 t%e Consultant s%all obtain t%e *rocuring EntityBs )rior &ritten a))ro/al to suc% agreements. <n suc% cases7 t%e *rocuring Entity s%all be entitled at its discretion to require reco/ering t%e e+)enses related to t%e de/elo)ment of t%e )rogram1s2 concerned.............................................................................................. ,5

!"ccc 73uipment and <aterials Furnished by the Procuring 7ntity*****************************1C

Equi)ment and materials made a/ailable to t%e Consultant by t%e *rocuring Entity7 or )urc%ased by t%e Consultant &it% funds )ro/ided by t%e *rocuring Entity7 s%all be t%e )ro)erty of t%e *rocuring Entity and s%all be marked accordingly. F)on termination or e+)iration of t%is Contract7 t%e Consultant s%all make a/ailable to t%e *rocuring Entity an in/entory of suc% equi)ment and materials and s%all dis)ose of suc% equi)ment and materials in accordance &it% t%e *rocuring EntityBs instructions. $%ile in )ossession of suc% equi)ment and materials7 t%e Consultant7

0;E

unless ot%er&ise instructed by t%e *rocuring Entity in &riting7 s%all insure it at t%e e+)ense of t%e *rocuring Entity in an amount equal to t%eir full re)lacement /alue. ................................................................................................................................. ,5

!"ddd #ervices$ Facilities and Property of the Procuring 7ntity***********************************1C

-%e *rocuring Entity s%all make a/ailable to t%e Consultant and t%e *ersonnel7 for t%e )ur)oses of t%e Ser/ices and free of any c%arge7 t%e ser/ices7 facilities and )ro)erty described in ;))endi+ : at t%e terms and in t%e manner s)ecified in said a))endi+7 )ro/ided t%at if suc% ser/ices7 facilities and )ro)erty s%all not be made a/ailable to t%e Consultant as and &%en so s)ecified7 t%e *arties s%all agree on0 . .,5 12a any time e+tension t%at it may be a))ro)riate to grant to t%e Consultant for t%e )erformance of t%e Ser/ices4 ..................................................................................,5 12b t%e manner in &%ic% t%e Consultant s%all )rocure any suc% ser/ices7 facilities and )ro)erty from ot%er sources4 and .....................................................................,5 12c t%e additional )ayments7 if any7 to be made to t%e Consultant as a result t%ereof )ursuant to =CC Clause 12ffff %ereinafter &%ic% s%ould be &it%in t%e agreed contract ceiling......................................................................................................... ,5

!"eee ConsultantKs .ctions Re3uiring Procuring 7ntityKs Prior .pproval*******************10

-%e Consultant s%all obtain t%e *rocuring EntityBs )rior a))ro/al in &riting before taking any of t%e follo&ing actions0..........................................................................,1 12a a))ointing suc% members of t%e *ersonnel as are listed in ;))endi+ <<< merely by title but not by name4 ......................................................................................... ,1 12b entering into a subcontract for t%e )erformance of any )art of t%e Ser/ices7 it being understood t%at0 ............................................................................................ ,1 12i t%e selection of t%e SubDConsultant and t%e terms and conditions of t%e subcontract s%all %a/e been a))ro/ed in &riting by t%e *rocuring Entity )rior to t%e e+ecution of t%e subcontract4 and ...........................................................................,1 12ii t%e Consultant s%all remain fully liable for t%e )erformance of t%e Ser/ices by t%e SubDConsultant and its *ersonnel )ursuant to t%is Contract4 ...........................,1 12c re)lacement7 during t%e )erformance of t%e contract for any reason7 of any *ersonnel as listed in ;))endi+ <<< of t%is Contract requiring t%e *rocuring EntityBs )rior a))ro/al4 and................................................................................................... ,1 12d any ot%er action t%at may be s)ecified in t%e SCC...........................................,1

!"fff Personnel**************************************************************************************************************10
1288 -%e Consultant s%all em)loy and )ro/ide suc% qualified and e+)erienced *ersonnel and SubDConsultants as are required to carry out t%e Ser/ices...............,1 12kk -%e title7 agreed 8ob descri)tion7 minimum qualification and estimated )eriod of engagement in t%e carrying out of t%e Ser/ices of eac% of t%e ConsultantBs Mey *ersonnel are described in ;))endi+ <<<. ..................................................................,1 12ll -%e Mey *ersonnel and SubDConsultants listed by title as &ell as by name in ;))endi+ <<< are %ereby a))ro/ed by t%e *rocuring Entity. <n res)ect of ot%er Mey *ersonnel &%ic% t%e Consultant )ro)oses to use in t%e carrying out of t%e Ser/ices7 t%e Consultant s%all submit to t%e *rocuring Entity for re/ie& and a))ro/al a co)y of t%eir biogra)%ical data and7 in t%e case of Mey *ersonnel to be assigned &it%in t%e =(*7 a co)y of a satisfactory medical certificate attac%ed as )art of ;))endi+ <<<. <f t%e *rocuring Entity does not ob8ect in &riting4 or if it ob8ects in &riting but fails to state t%e reasons for suc% ob8ection7 &it%in t&entyDone 1212 calendar days from t%e date of recei)t of suc% biogra)%ical data and7 if a))licable7 suc% certificate7 t%e Mey *ersonnel concerned s%all be deemed to %a/e been a))ro/ed by t%e *rocuring Entity........................................................................................................................ ,1 12mm -%e *rocuring Entity may request t%e Consultants to )erform additional ser/ices not co/ered by t%e original sco)e of &ork but are determined by t%e *rocuring Entity to be critical for t%e satisfactory com)letion of t%e Ser/ices7 sub8ect to =CC Clause 12cccc................................................................................................ ,2 12nn Go c%anges s%all be made in t%e Mey *ersonnel7 e+ce)t for 8ustifiable reasons beyond t%e control of t%e Consultant7 as indicated in t%e SCC7 and only u)on )rior a))ro/al of t%e *rocuring Entity. <f it becomes 8ustifiable and necessary to re)lace

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any of t%e *ersonnel7 t%e Consultant s%all fort%&it% )ro/ide as a re)lacement a )erson of equi/alent or better qualifications. <f t%e Consultant introduces c%anges in Mey *ersonnel for reasons ot%er t%an t%ose mentioned in t%e SCC7 t%e Consultant s%all be liable for t%e im)osition of damages as described in t%e SCC.....................,2 12oo ;ny of t%e *ersonnel )ro/ided as a re)lacement under =CC Clauses 12nn and 12))7 t%e rate of remuneration a))licable to suc% )erson as &ell as any reimbursable e+)enditures t%e Consultant may &is% to claim as a result of suc% re)lacement7 s%all be sub8ect to t%e )rior &ritten a))ro/al by t%e *rocuring Entity. E+ce)t as t%e *rocuring Entity may ot%er&ise agree7 t%e Consultant s%all bear all additional tra/el and ot%er costs arising out of or incidental to any remo/al and.or re)lacement7 and t%e remuneration to be )aid for any of t%e *ersonnel )ro/ided as a re)lacement s%all not e+ceed t%e remuneration &%ic% &ould %a/e been )ayable to t%e *ersonnel re)laced................................................................................................................... ,2 12)) <f t%e *rocuring Entity finds t%at any of t%e *ersonnel %as committed serious misconduct or %as been c%arged &it% %a/ing committed a criminal action as defined in t%e ;))licable "a&7 or %as reasonable cause to be dissatisfied &it% t%e )erformance of any of t%e *ersonnel7 t%en t%e Consultant s%all7 at t%e *rocuring EntityBs &ritten request s)ecifying t%e grounds t%erefore7 fort%&it% )ro/ide as a re)lacement a )erson &it% qualifications and e+)erience acce)table to t%e *rocuring Entity........................................................................................................ ,2

!"ggg ,or-ing 6ours$ Overtime$ )eave$ etc****************************************************************1;

12qq $orking %ours and %olidays for Mey *ersonnel are set fort% in ;))endi+ <<<. ;ny tra/el time )rior to and after contract im)lementation s%all not be considered as )art of t%e &orking %ours. ...................................................................................,2 12rr -%e Mey *ersonnel s%all not be entitled to claim )ayment for o/ertime &ork7 sick lea/e7 or /acation lea/e from t%e *rocuring Entity since t%ese items are already co/ered by t%e ConsultantBs remuneration. ;ll lea/es to be allo&ed to t%e *ersonnel are included in t%e staffDmont%s of ser/ice set fort% in ;))endi+ <<<. -aking of lea/e by any *ersonnel s%ould not delay t%e )rogress and adequate su)er/ision of t%e Ser/ices.................................................................................................................... ,2 12ss <f required to com)ly &it% t%e )ro/isions of =CC Clause 12bbb %ereof7 ad8ustments &it% res)ect to t%e estimated )eriods of engagement of Mey *ersonnel set fort% in ;))endi+ <<< may be made by t%e Consultant by )rior &ritten notice to t%e *rocuring Entity7 )ro/ided t%at0.........................................................................,3 12%%% suc% ad8ustments s%all not alter t%e originally estimated )eriod of engagement of any indi/idual by more t%an ten )ercent 115624 and .....................,3 12iii t%e aggregate of suc% ad8ustments s%all not cause )ayments under t%is Contract to e+ceed t%e ceilings set fort% in =CC Clause 12ooo of t%is Contract. ;ny ot%er suc% ad8ustments s%all only be made &it% t%e *rocuring EntityBs )rior &ritten a))ro/al................................................................................................................... ,3

!"jjj Counterpart Personnel*******************************************************************************************1=

12tt <f so )ro/ided in ;))endi+ <<< %ereto7 t%e *rocuring Entity s%all make a/ailable to t%e Consultant7 as and &%en )ro/ided in suc% ;))endi+ <<<7 and free of c%arge7 suc% Counter)art *ersonnel to be selected by t%e *rocuring Entity7 &it% t%e ConsultantBs ad/ice7 as s%all be s)ecified in suc% ;))endi+ <<<. Counter)art *ersonnel s%all &ork &it% t%e Consultant. <f any member of t%e Counter)art *ersonnel fails to )erform adequately any &ork assigned to suc% member by t%e Consultant &%ic% is consistent &it% t%e )osition occu)ied by suc% member7 t%e Consultant may request t%e re)lacement of suc% member7 and t%e *rocuring Entity s%all not unreasonably refuse to act u)on suc% request..........................................,3 12uu -%e res)onsibilities of t%e Counter)art *ersonnel s%all be s)ecified in ;))endi+ <<<7 attac%ed %ereto7 and t%e Counter)art *ersonnel s%all not )erform any &ork beyond t%e said res)onsibilities.......................................................................,3 12// <f Counter)art *ersonnel are not )ro/ided by t%e *rocuring Entity to t%e Consultant as and &%en s)ecified in ;))endi+ <<<7 and or if t%e Counter)art *ersonnel lack t%e necessary training7 e+)erience or aut%ority to effecti/ely

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undertake t%eir res)onsibilities7 t%e *rocuring Entity and t%e Consultant s%all agree on %o& t%e affected )art of t%e Ser/ices s%all be carried out7 and t%e additional )ayments7 if any7 to be made by t%e *rocuring Entity to t%e Consultant as a result t%ereof )ursuant to =CC Clause 12ffff %ereof............................................................,3

!"--- Performance #ecurity******************************************************************************************1=

12&& Fnless ot%er&ise s)ecified in t%e SCC7 &it%in ten 1152 calendar days from recei)t of t%e Gotice of ;&ard from t%e *rocuring Entity but in no case later t%an t%e signing of t%e contract by bot% )arties7 t%e Consultant s%all furnis% t%e )erformance security in any t%e forms )rescribed in t%e <-> Clause .1.E.12k................................,3 12++ -%e )erformance security )osted in fa/or of t%e *rocuring Entity s%all be forfeited in t%e e/ent it is establis%ed t%at t%e Consultant is in default in any of its obligations under t%e contract. ..............................................................................., 12yy -%e )erformance security s%all remain /alid until issuance by t%e *rocuring Entity of t%e Certificate of Final ;cce)tance............................................................., 1233 -%e )erformance security may be released by t%e *rocuring Entity and returned to t%e Consultant after t%e issuance of t%e Certificate of Final ;cce)tance sub8ect to t%e follo&ing conditions0.........................................................................., 12lll -%ere are no )ending claims against t%e Consultant or t%e surety com)any filed by t%e *R(CFR<G= EG-<-H4.............................................................................., 12mmm -%e Consultant %as no )ending claims for labor and materials filed against it4 and....................................................................................................................... , 12nnn (t%er terms s)ecified in t%e SCC.................................................................., 12aaa <n case of a reduction of t%e contract /alue7 t%e *rocuring Entity s%all allo& a )ro)ortional reduction in t%e original )erformance security7 )ro/ided t%at any suc% reduction is more t%an ten )ercent 11562 and t%at t%e aggregate of suc% reductions is not more t%an fifty )ercent 1!562 of t%e original )erformance security...............,

!"ooo #tandard of Performance************************************************************************************12

12bbb -%e Consultant s%all )erform t%e Ser/ices and carry out t%eir obligations %ereunder &it% all due diligence7 efficiency and economy7 in accordance &it% generally acce)ted )rofessional tec%niques and )ractices7 and s%all obser/e sound management )ractices7 and em)loy a))ro)riate ad/anced tec%nology and safe and effecti/e equi)ment7 mac%inery7 materials and met%ods........................................, 12ccc -%e Consultant s%all al&ays act7 in res)ect of any matter relating to t%is Contract or to t%e Ser/ices7 as fait%ful ad/isers to t%e *rocuring Entity7 and s%all at all times su))ort and safeguard t%e *rocuring EntityBs legitimate interests in any dealings &it% SubDConsultants or t%ird )arties........................................................., 12ddd -%e Consultant s%all furnis% to t%e *rocuring Entity suc% information related to t%e Ser/ices as t%e *rocuring Entity may from time to time reasonably request. , 12eee -%e Consultant s%all at all times coo)erate and coordinate &it% t%e *rocuring Entity &it% res)ect to t%e carrying out of its obligations under t%is Contract...........,

!"ppp Consultant ?ot to Benefit from Commissions$ iscounts$ etc***************************12

-%e remuneration of t%e Consultant )ursuant to =CC Clause 12gggg %ereof s%all constitute t%e ConsultantBs sole remuneration in connection &it% t%is Contract or t%e Ser/ices and7 sub8ect to =CC Clause 12qqq %ereof7 t%e Consultant s%all not acce)t for t%eir o&n benefit any trade commission7 discount or similar )ayment in connection &it% acti/ities )ursuant to t%is Contract or to t%e Ser/ices or in t%e disc%arge of t%eir obligations %ereunder7 and t%e Consultant s%all use its best efforts to ensure t%at any SubDConsultants7 as &ell as t%e *ersonnel and agents of eit%er of t%em7 similarly s%all not recei/e any suc% additional remuneration.........................,!

!"333 Procurement by the Consultant***************************************************************************1>

<f t%e Consultant7 as )art of t%e Ser/ices7 %as t%e res)onsibility of ad/ising or )rocuring goods7 &orks or ser/ices7 for t%e *rocuring Entity7 t%e Consultant s%all com)ly &it% any a))licable )rocurement guidelines of t%e Funding Source7 and s%all at all times e+ercise suc% res)onsibility in t%e best interest of t%e *rocuring Entity.

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;ny discounts or ad/antages obtained by t%e Consultant in t%e e+ercise of suc% )rocurement res)onsibility s%all be for t%e benefit of t%e *rocuring Entity..............,!

!"rrr #pecifications and esigns***********************************************************************************1>

12fff -%e Consultant s%all )re)are all s)ecifications and designs using t%e metric system and s%all embody t%e best design criteria a))licable to *%ili))ine conditions. -%e Consultant s%all s)ecify standards &%ic% are acce)ted and &ellDkno&n among industrial nations...................................................................................................... ,! 12ggg -%e Consultant s%all ensure t%at t%e s)ecifications and designs and all documentation relating to )rocurement of goods and ser/ices for t%is Contract are )re)ared on an im)artial basis so as to )romote national and international com)etiti/e bidding.................................................................................................. ,!

!"sss Reports*****************************************************************************************************************1>
-%e Consultant s%all submit to t%e *rocuring Entity t%e re)orts7 deli/erables and documents in Englis%7 in t%e form7 in t%e numbers7 and &it%in t%e time )eriods set fort% in ;))endi+ <<................................................................................................... ,!

!"ttt .ssistance by the Procuring 7ntity on Government Re3uirements**********************1>

12%%% -%e *rocuring Entity may assist t%e Consultant7 SubDConsultants7 and *ersonnel in t%e )ayment of suc% ta+es7 duties7 fees and ot%er im)ositions as may be le/ied under t%e ;))licable "a& by )ro/iding information on t%e )re)aration of necessary documents for )ayment t%ereof..............................................................,! 12iii -%e *rocuring Entity s%all use its best efforts to ensure t%at t%e =o/ernment s%all0........................................................................................................................ ,! 12uuu )ro/ide t%e Consultant7 SubDConsultants7 and *ersonnel &it% &ork )ermits and suc% ot%er documents as s%all be necessary to enable t%e Consultant7 SubD Consultants7 or *ersonnel to )erform t%e Ser/ices4..................................................,! 12/// arrange for t%e foreign *ersonnel and7 if a))ro)riate7 t%eir eligible de)endents to be )ro/ided )rom)tly &it% all necessary entry and e+it /isas7 residence )ermits7 and any ot%er documents required for t%eir stay in t%e *%ili))ines for t%e duration of t%e Contract4.............................................................,# 12&&& facilitate )rom)t clearance t%roug% customs of any )ro)erty required for t%e Ser/ices and of t%e necessary )ersonal effects of t%e foreign *ersonnel and t%eir eligible de)endents4................................................................................................. ,# 12+++ issue to officials7 agents and re)resentati/es of t%e =o/ernment all suc% instructions as may be necessary or a))ro)riate for t%e )rom)t and effecti/e im)lementation of t%e Ser/ices4 and........................................................................,# 12yyy grant to foreign Consultant7 any foreign SubDConsultant and t%e *ersonnel of eit%er of t%em t%e )ri/ilege7 )ursuant to t%e ;))licable "a&7 of bringing into t%e =o/ernmentBs country reasonable amounts of foreign currency for )ur)oses of t%e Ser/ices or for t%e )ersonal use of t%e foreign *ersonnel and t%eir de)endents......,#

!"AAA .ccess to )and****************************************************************************************************1B

-%e *rocuring Entity &arrants t%at t%e Consultant s%all %a/e7 free of c%arge7 unim)eded access to all lands in t%e *%ili))ines in res)ect of &%ic% access is required for t%e )erformance of t%e Ser/ices. -%e *rocuring Entity s%all be res)onsible for any damage to suc% land or any )ro)erty t%ereon resulting from suc% access and s%all indemnify t%e Consultant and eac% of t%e *ersonnel in res)ect of liability for any suc% damage7 unless suc% damage is caused by t%e default or negligence of t%e Consultant or any SubDConsultant or t%e *ersonnel of eit%er of t%em......................................................................................................................... ,#

!"aaaa #ubcontract********************************************************************************************************1B
12888 Subcontracting of any )ortion of t%e Consulting Ser/ices7 if allo&ed in t%e >DS7 does not relie/e t%e Consultant of any liability or obligation under t%is Contract. -%e Consultant &ill be res)onsible for t%e acts7 defaults7 and negligence of any subD consultant7 its agents7 ser/ants or &orkmen as fully as if t%ese &ere t%e

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ConsultantBs o&n acts7 defaults7 or negligence7 or t%ose of its agents7 ser/ants or &orkmen.................................................................................................................. ,# 12kkk SubDconsultants disclosed and identified during t%e bidding may be c%anged during t%e im)lementation of t%is Contract7 sub8ect to com)liance &it% t%e required qualifications and t%e a))ro/al of t%e *rocuring Entity............................................,#

!"bbbb .ccounting$ Inspection and .uditing***************************************************************1B

12lll -%e Consultant s%all0........................................................................................,# 12cccc kee) accurate and systematic accounts and records in res)ect of t%e Ser/ices %ereunder7 in accordance &it% internationally acce)ted accounting )rinci)les and in suc% form and detail as s%all clearly identify all rele/ant time c%anges and costs7 and t%e bases t%ereof4 .............................................................,' 12dddd )ermit t%e *rocuring Entity or its designated re)resentati/e and or t%e designated re)resentati/e of t%e Funding Source at least once for s%ortDterm Contracts7 and annually in t%e case of longDterm Contracts7 and u) to one year from t%e e+)iration or termination of t%is Contract7 to ins)ect t%e same and make co)ies t%ereof as &ell as to %a/e t%em audited by auditors a))ointed by t%e *rocuring Entity4 and ............................................................................................................... ,' 12eeee )ermit t%e Funding Source to ins)ect t%e ConsultantBs accounts and records relating to t%e )erformance of t%e Consultant and to %a/e t%em audited by auditors a))ro/ed by t%e Funding Source7 if so required.......................................................,' 12mmm -%e basic )ur)ose of t%is audit is to /erify )ayments under t%is Contract and7 in t%is )rocess7 to also /erify re)resentations made by t%e Consultant in relation to t%is Contract. -%e Consultant s%all coo)erate &it% and assist t%e *rocuring Entity and its aut%ori3ed re)resentati/es in making suc% audit. <n t%e e/ent t%e audit discloses t%at t%e Consultant %as o/erc%arged t%e *rocuring Entity7 t%e Consultant s%all immediately reimburse t%e *rocuring Entity an amount equi/alent to t%e amount o/er)aid. <f o/er)ayment is a result of t%e Consultant %a/ing been engaged in &%at t%e *rocuring Entity 1or7 as t%e case may be7 t%e Funding Source2 determines to constitute corru)t7 fraudulent7 or coerci/e )ractices7 as defined in =CC Clause 12mm and under t%e ;))licable "a&7 t%e *rocuring Entity s%all7 unless t%e *rocuring Entity decides ot%er&ise7 terminate t%is Contract..........,' 12nnn -%e determination t%at t%e Consultant %as engaged in corru)t7 fraudulent7 coerci/e )ractices s%all result in t%e *rocuring Entity and.or t%e Funding Source seeking t%e im)osition of t%e ma+imum administrati/e7 ci/il and criminal )enalties u) to and in including im)risonment. ......................................................................,'

!"ffff Contract Cost ******************************************************************************************************1E

12ooo E+ce)t as may be ot%er&ise agreed under =CC Clause 12k7 )ayments under t%is Contract s%all not e+ceed t%e ceiling s)ecified in t%e SCC. -%e Consultant s%all notify t%e *rocuring Entity as soon as cumulati/e c%arges incurred for t%e Ser/ices %a/e reac%ed eig%ty )ercent 1,562 of t%is ceiling. .................................................,' 12))) -%e cost of t%e Ser/ices s%all be )ayable in *%ili))ine *esos and s%all be set fort% in t%e ;))endi+ <: attac%ed to t%is Contract. .................................................,'

!"gggg Remuneration and Reimbursable 7+penditures************************************************11

12qqq *ayments of Ser/ices do not relie/e t%e Consultant of any obligation %ereunder................................................................................................................. ,, 12rrr Remuneration for t%e *ersonnel s%all be determined on t%e basis of time actually s)ent by suc% *ersonnel in t%e )erformance of t%e Ser/ices including ot%er additional factors indicated in t%e SCC after t%e date determined in accordance &it% =CC Clause 12&7 or suc% ot%er date as t%e *arties s%all agree in &riting7 including time for necessary tra/el /ia t%e most direct route7 at t%e rates referred to7 and sub8ect to suc% additional )ro/isions as are set fort%7 in t%e SCC............................,, 12sss Remuneration for )eriods of less t%an one mont% s%all be calculated on an %ourly basis for time s)ent in %ome office 1t%e total of 1'# %ours )er mont% s%all a))ly2 and on a calendarDday basis for time s)ent a&ay from %ome office 11 day being equi/alent to 1.35t% of a mont%2....................................................................,,

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12ttt Reimbursable e+)enditures actually and reasonably incurred by t%e Consultants in t%e )erformance of t%e Ser/ices are )ro/ided in t%e SCC. ...............,, 12uuu >illings and )ayments in res)ect of t%e Ser/ices s%all be made as follo&s0..,, 12%%%% -%e *rocuring Entity s%all cause to be )aid to t%e Consultant an ad/ance )ayment as s)ecified in t%e SCC7 and as ot%er&ise set fort% belo&. -%e ad/ance )ayment s%all be due after t%e Consultant )ro/ides a bank guarantee in fa/or of t%e *rocuring Entity issued by a bank acce)table to t%e *rocuring Entity in accordance &it% t%e requirements )ro/ided in t%e SCC. ...........................................................,, 12iiii ;s soon as )racticable and not later t%an fifteen 11!2 days after t%e end of eac% calendar mont% during t%e )eriod of t%e Ser/ices7 t%e Consultant s%all submit to t%e *rocuring Entity7 in du)licate7 itemi3ed statements7 accom)anied by co)ies of recei)ted in/oices7 /ouc%ers and ot%er a))ro)riate su))orting materials7 of t%e amounts )ayable )ursuant to =CC Clauses 12ooo and 12gggg for suc% mont%. Se)arate mont%ly statements s%all be submitted in res)ect of amounts )ayable in foreign currency and in local currency. Eac% se)arate mont%ly statement s%all distinguis% t%at )ortion of t%e total eligible costs &%ic% )ertains to remuneration from t%at )ortion &%ic% )ertains to reimbursable e+)enditures...............................,, 128888 -%e *rocuring Entity s%all cause t%e )ayment of t%e ConsultantBs mont%ly statements &it%in si+ty 1#52 days after t%e recei)t by t%e *rocuring Entity of suc% statements &it% su))orting documents. (nly suc% )ortion of a mont%ly statement t%at is not satisfactorily su))orted may be &it%%eld from )ayment. S%ould any discre)ancy be found to e+ist bet&een actual )ayment and costs aut%ori3ed to be incurred by t%e Consultant7 t%e *rocuring Entity may add or subtract t%e difference from any subsequent )ayments. <nterest s%all be )aid for delayed )ayments follo&ing t%e rate )ro/ided in t%e SCC.....................................................................,,

!"---- Final Payment***************************************************************************************************1/

12/// -%e final )ayment s%all be made only after t%e final re)ort and a final statement7 identified as suc%7 s%all %a/e been submitted by t%e Consultant and a))ro/ed as satisfactory by t%e *rocuring Entity. -%e Ser/ices s%all be deemed com)leted and finally acce)ted by t%e *rocuring Entity and t%e final re)ort and final statement s%all be deemed a))ro/ed by t%e *rocuring Entity as satisfactory ninety 1E52 calendar days after recei)t of t%e final re)ort and final statement by t%e *rocuring Entity unless t%e *rocuring Entity7 &it%in suc% ninety 1E52Dday )eriod7 gi/es &ritten notice to t%e Consultant s)ecifying in detail deficiencies in t%e Ser/ices7 t%e final re)ort or final statement. -%e Consultant s%all t%ereu)on )rom)tly make any necessary corrections &it%in a ma+imum )eriod of ninety 1E52 calendar days7 and u)on com)letion of suc% corrections7 t%e foregoing )rocess s%all be re)eated. ........................................................................................................... ,E 12&&& ;ny amount &%ic% t%e *rocuring Entity %as )aid or caused to be )aid in accordance &it% t%is clause in e+cess of t%e amounts actually )ayable in accordance &it% t%e )ro/isions of t%is Contract s%all be reimbursed by t%e Consultant to t%e *rocuring Entity &it%in t%irty 1352 days after recei)t by t%e Consultant of notice t%ereof. ;ny suc% claim by t%e *rocuring Entity for reimbursement must be made &it%in t&el/e 1122 calendar mont%s after recei)t by t%e *rocuring Entity of a final re)ort and a final statement a))ro/ed by t%e *rocuring Entity in accordance &it% t%e abo/e.........................................................,E

!"llll )ump #um Contracts *******************************************************************************************1/

12+++ For "um) Sum Contracts &%en a))licable7 not&it%standing t%e terms of =CC Clauses 12k7 12m7 311c27 12//7 12rrr7 12sss7 12ttt7 12uuu7 and 12///7 t%e )ro/isions contained %ereunder s%all a))ly..............................................................................,E 12yyy *ersonnel D ;ny re)lacement a))ro/ed by t%e *rocuring Entity in accordance &it% <-> Clause .1.!.12cc s%all be )ro/ided by t%e Consultant at no additional cost. ,E 12333 Staffing Sc%edule D S%ould t%e rate of )rogress of t%e Ser/ices7 or any )art %ereof7 be at any time in t%e o)inion of t%e *rocuring Entity too slo& to ensure t%at t%e Ser/ices are com)leted in accordance &it% t%e Staffing Sc%edule7 t%e *rocuring Entity s%all so notify t%e Consultant in &riting and t%e Consultant s%all at its sole

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cost and e+)ense7 t%ereu)on take suc% ste)s as necessary7 sub8ect to t%e *rocuring EntityBs a))ro/al7 or as reasonably required by t%e *rocuring Entity7 to e+)edite )rogress so as to ensure t%at t%e Ser/ices are com)leted in accordance &it% t%e Staffing Sc%edule..................................................................................................... ,E 12aaaa Final )ayment )ursuant to t%e *ayment Sc%edule in ;))endices <: and : s%all be made by t%e *rocuring Entity after t%e final re)ort %as been submitted by t%e Consultant and a))ro/ed by t%e *rocuring Entity..............................................E5 12bbbb -ermination D F)on t%e recei)t or gi/ing of any notice referred to in =CC Clause 12// and if t%e Consultant is not in default under t%is Contract and %as )artly or substantially )erformed its obligation under t%is Contract u) to t%e date of termination and %as taken immediate ste)s to bring t%e Ser/ices to a close in )rom)t and orderly manner7 t%ere s%all be an equitable reduction in t%e ma+imum amount )ayable under t%is Contract to reflect t%e reduction in t%e Ser/ices7 )ro/ided t%at in no e/ent s%all t%e Consultant recei/e less t%an %is actual costs u) to t%e effecti/e date of t%e termination7 )lus a reasonable allo&ance for o/er%ead and )rofit.................................................................................................................. E5 12cccc Fnless ot%er&ise )ro/ided in t%e SCC7 no additional )ayment for /ariation order7 if any7 s%all be allo&ed for t%is Contract. ......................................................E5

!"mmmm )i3uidated amages for elay********************************************************************/C

<f t%e Consultant fails to deli/er any or all of t%e Ser/ices &it%in t%e )eriod1s2 s)ecified in t%is Contract7 t%e *rocuring Entity s%all7 &it%out )re8udice to its ot%er remedies under t%is Contract and under t%e ;))licable "a&7 deduct from t%e contract )rice7 as liquidated damages7 a sum equi/alent to oneDtent% of one )ercent of t%e )rice of t%e un)erformed )ortion of t%e Ser/ices for eac% day of delay based on t%e a))ro/ed contract sc%edule u) to a ma+imum deduction of ten )ercent 11562 of t%e contract )rice. (nce t%e ma+imum is reac%ed7 t%e *rocuring Entity may consider termination of t%is Contract )ursuant to =CC Clause 12%%..................E5 SECTION V. SPECIAL CONDITIONS OF CONTRACT...........................................92 ............................................................................................................................. E# SECTION VI. TERMS OF REFERENCE...............................................................97 SECTION VII. BIDDING FORMS.....................................................................102
Eligibility Documents Submission Form........................................................................13 Technical !roposal Forms............................................................................................. 13" Financial !roposal Forms.............................................................................................. 1#"

Co/er "etter........................................................................................................ 1 ' Fse F*F 1. Financial *ro)osal Submission Form7 &%ic% is an ackno&ledgement t%at7 in )re)aration and submission of t%e -ec%nical and Financial *ro)osals7 Consultants %a/e0................................................................................................... 1 ' 12f follo&ed t%e a))licable rules and guidelines indicated in t%is <->4 .................1 ' 12g not taken any action &%ic% is or constitutes a corru)t7 fraudulent7 or coerci/e )ractice as defined in t%e a))licable rules and guidelines4 and.............................1 ' 12% agrees to allo& t%e *rocuring Entity and t%e Funding Source7 at t%eir o)tion7 to ins)ect and audit all accounts7 documents7 and records relating to t%e its >id and to t%e )erformance of t%e ensuing contract...............................................................1 '
Form of Contract $greement........................................................................................ 1%# Omnibus S&orn Statement........................................................................................... 1%

SECTION VIII. APPENDICES.........................................................................15!

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ELIGIBILITY DOCUMENTS SUBMISSION FORM

43ate6

4#ame and address of the Procuring )ntity6

)adies'Gentlemen4 In connection &ith your Re3uest for 7+pression of Interest dated 4insert date6 for 4&itle of Project6$ 4#ame of Consultant6 hereby e+presses interest in participating in the eligibility and short listing for said Project and submits the attached eligibility documents in compliance &ith the 7ligibility ocuments therefor* In line &ith this submission$ &e certify that4 a" 4#ame of Consultant6 is not blac-listed or barred from bidding by the GOP or any of its agencies$ offices$ corporations$ or )G(s$ including foreign government'foreign or international financing institution &hose blac-listing rules have been recogniAed by the Government Procurement Policy Board$ and that each of the documents submit5 and 7ach of the documents submitted here&ith is an authentic copy of the original$ complete$ and all statements and information provided therein are true and correct*

b"

,e ac-no&ledge and accept the Procuring 7ntityKs right to inspect and audit all records relating to our submission irrespective of &hether &e are declared eligible and short listed or not*

Fours sincerely$ #ignature ?ame and Title of .uthoriAed #ignatory ?ame of Consultant .ddress

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TECHNICAL PROPOSAL FORMS

Note% !or Con%u*t"nt%

The follo&ing summariAes the content and ma+imum number of pages permitted for the Technical Proposal* . page is considered to be one printed side of .2 or letter siAed paper* Co0er Letter (se TPF 0* Technical Proposal #ubmission Form* E1+erience o! the Firm <a+imum of 4insert acceptable number of pages6 introducing the bac-ground and general e+perience of the Consultant$ including its partner!s" and subcontractors$ if any* <a+imum of 4insert acceptable number of pages6 completed projects in the format of TPF ;* ConsultantKs References illustrating the relevant e+perience of the Consultant$ including its partner and subcontractors$ if any* ?o promotional material should be included* Gener"* "++ro"ch "nd methodo*o.(- 4or> "nd %t"!!in. %chedu*e (se TPF 2* escription of the <ethodology and ,or- Plan for Performing the Project$ TPF >* Team Composition and Tas- $ TPF E* Time #chedule for Professional Personnel$ and TPF 1* .ctivity !,or-" #chedule* 5f subcontracting is allowed add the following/ If the Consultant &ill engage a subcontractor for the portions of the Consulting #ervices allo&ed to be subcontracted$ the Consultant shall indicate &hich portions of the Consulting #ervices &ill be subcontracted$ identify the corresponding subcontractor$ and include the legal eligibility documents of such subcontractor* Curricu*um /it"e &C/' (se TPF B* Format of Curriculum 8itae !C8" for Proposed Professional #taff* Comment% on the term% o! re!erence "nd d"t" "nd !"ci*itie% to be +ro0ided b( the Procurin. Entit( ?ot more than 4insert acceptable number of pages6 using TPF =* Comments and #uggestions of Consultant on the Terms of Reference and on ata$ #ervices$ and Facilities to be Provided by the

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T!F 1. TEC'(IC$) !*O!OS$) S+,-ISSIO( FO*43ate6

4#ame and address of the Procuring )ntity6

)adies'Gentlemen4 ,e$ the undersigned$ offer to provide the consulting services for 4&itle of Project6 in accordance &ith your Bidding ocuments dated 4insert date6 and our Bid* ,e are hereby submitting our Bid$ &hich includes this Technical Proposal$ and a Financial Proposal sealed under a separate envelope* If negotiations are held during the period of bid validity$ i!e!$ before 4insert date6 &e underta-e to negotiate on the basis of the proposed staff* Our Bid is binding upon us and subject to the modifications resulting from contract negotiations* In accordance &ith GCC Clause !"s &e ac-no&ledge and accept the PROC(RI?G 7?TITFKs right to inspect and audit all records relating to our Bid irrespective of &hether &e enter into a contract &ith the Procuring 7ntity as a result of this Bid or not* ,e understand you are not bound to accept any Bid received for the selection of a consultant for the Project* ,e remain$

Fours sincerely$ .uthoriAed #ignature4 ?ame and Title of #ignatory4 ?ame of Firm4 .ddress4

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T!F .. CO(S+)T$(T/S *EFE*E(CES

$e*e0"nt Ser0ice% C"rried Out in the L"%t Fi0e He"r% Th"t Be%t I**u%tr"te Mu"*i!ic"tion% (sing the format belo&$ provide information on each project for &hich your firm'entity$ either individually$ as a corporate entity$ or as one of the major companies &ithin an association$ &as legally contracted*
Project ?ame4 Country4

)ocation &ithin Country4

Professional #taff Provided by Four Firm'7ntity!profiles"4

?ame of Client4

?o of #taff4

.ddress4

?o of #taff%<onths5 uration of Project4

#tart ate !<onth'Fear"4

Completion ate !<onth'Fear"4

.ppro+* 8alue of #ervices !in Current (#S"4

?ame of .ssociated Consultants$ if any4

?o of <onths of Professional #taff Provided by .ssociated Consultants4

?ame of #enior #taff !Project irector'Coordinator$ Team )eader" Involved and Functions Performed4

?arrative escription of Project4

escription of .ctual #ervices Provided by Four #taff4

ConsultantKs ?ame4

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T!F 3. CO--E(TS $(D S+00ESTIO(S OF CO(S+)T$(T O( T'E TE*-S OF *EFE*E(CE $(D O( D$T$1 SE*2ICES1 $(D F$CI)ITIES TO ,E !*O2IDED ,3 T'E !*OC+*I(0 E(TIT3

On the Terms of Reference4 0* ;* =* 2* >* On the data$ services$ and facilities to be provided by the Procuring 7ntity4 0* ;* =* 2* >*

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T!F #. DESC*I!TIO( OF T'E -ET'ODO)O03 $(D 4O*5 !)$( !E*FO*-I(0 T'E !*O6ECT

FO*

02C

T!F %. TE$- CO-!OSITIO(

$(D

T$S5 !*O6ECTS

3 Technic"*9M"n".eri"* St"!! ?ame

Position

Tas-

23 Su++ort St"!! ?ame

Position

Tas-

020

T!F . FO*-$T

OF

C+**IC+)+- 2IT$E 7C28 !*OFESSIO($) ST$FF

FO*

!*O!OSED

Proposed Position4 ?ame of Firm4 ?ame of #taff4 Profession4 ate of Birth4 Fears &ith Firm'7ntity4 <embership in Professional #ocieties4 ?ationality4

etailed Tas-s .ssigned4

Ne( Mu"*i!ic"tion%6
TGive an outline of staff member@s e*perience and training most pertinent to tasMs on project! 3escribe degree of responsibility held by staff member on relevant previous projects and give dates and locations! <se about half a page!U

Educ"tion6
TSummariKe college1university and other specialiKed education of staff members giving names of schools dates attended and degrees obtained! <se about one Buarter of a page!U

Em+*o(ment $ecord6
TStarting with present position list in reverse order every employment held! 'ist all positions held by staff member since graduation giving dates names of employing organiKations titles of positions held and locations of projects! For e*perience in last ten years also give types of activities performed and client references where appropriate! <se about two pages!U

02;

L"n.u".e%6
TFor each language indicate proficiency/ e*cellent good fair or poor in speaMing reading and writing! U

Certi!ic"tion6 I$ the undersigned$ certify that to the best of my -no&ledge and belief$ these data correctly describe me$ my 3ualifications$ and my e+perience* ate4
4Signature of staff member and authoriKed representative of the firm6 3ay10onth17ear

Full name of staff member4 HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH Full name of authoriAed representative4 HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

02=

T!F ". TI-E SC'ED+)E

FO*

!*OFESSIO($) !E*SO((E)

?ame

Position

Reports ue'.ctivities

>

<onths !in the Form of a Bar Chart" 1 / 0C 00 0; ?umber of <onths

#ubtotal !0" #ubtotal !;" #ubtotal !=" #ubtotal !2"

Full%time4 Reports ue4 .ctivities uration4 )ocation

Part%time4 #ignature4 !.uthoriAed representative" Full ?ame4 Title4 .ddress6

022

T!F 9. $CTI2IT3 74O*58 SC'ED+)E

#3 Fie*d In0e%ti."tion "nd Stud( Item%
*:st& .nd& etc. are months from the start of %roject.+ 0st ;nd =rd 2th >th Bth Eth 1th /th 0Cth 00th 0;th

.ctivity !,or-" HHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHH HHHHHHHHHHHHHHHHH

B3 Com+*etion "nd Submi%%ion o! $e+ort%

Reports ate

0* ;*

Inception Report Interim Progress Report !a" First #tatus Report !b" #econd #tatus Report raft Report Final Report

=* 2*

02>

FINANCIAL PROPOSAL FORMS

Note% !or Con%u*t"nt%

The follo&ing summariAes the content of the Financial Proposal* Co0er Letter (se FPF 0* Financial Proposal #ubmission Form$ &hich is an ac-no&ledgement that$ in preparation and submission of the Technical and Financial Proposals$ Consultants have4 !"f !"g !"h follo&ed the applicable rules and guidelines indicated in this ITB5 not ta-en any action &hich is or constitutes a corrupt$ fraudulent$ or coercive practice as defined in the applicable rules and guidelines5 and agrees to allo& the Procuring 7ntity and the Funding #ource$ at their option$ to inspect and audit all accounts$ documents$ and records relating to the its Bid and to the performance of the ensuing contract*

Co%t% o! Con%u*tin. Ser0ice% (se FPF ;* #ummary of Costs5 FPF =* Brea-do&n of Price per .ctivity5 FPF 2* Brea-do&n of Remuneration per .ctivity5 FPF >* Reimbursables per .ctivity5 and FPF B* <iscellaneous 7+penses*

02B

F!F 1. FI($(CI$) !*O!OS$) S+,-ISSIO( FO*43ate6

4#ame and address of the Procuring )ntity6

)adies'Gentlemen4 ,e$ the undersigned$ offer to provide the consulting services for 4&itle of Project6 in accordance &ith your Bidding ocuments dated 4insert date6 and our Bid !Technical and Financial Proposals"* Our attached Financial Proposal is for the sum of 4amount in words and figures6* This amount is e+clusive of the local ta+es$ &hich &e have estimated at 4amount9s: in words and figures6* Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract negotiations$ up to e+piration of the bid validity period$ i!e!$ 43ate6* In accordance &ith GCC Clause !"bbbb$ &e ac-no&ledge and accept the Procuring 7ntityKs right to inspect and audit all records relating to our Bid irrespective of &hether &e enter into a contract &ith the Procuring 7ntity as a result of this Bid* ,e confirm that &e have read$ understood and accept the contents of the Instructions to Bidders !ITB"$ the Bid ata #heet !B #"$ General Conditions of Contract !GCC"$ #pecial Conditions of Contract !#CC"$ Terms of Reference !TOR"$ the provisions relating to the eligibility of Consultant and the applicable guidelines for the procurement rules of the Funding #ource$ any and all Bid bulletins issued and other attachments and inclusions included in the Bidding ocuments sent to us* ,e understand you are not bound to accept any Bid you receive* ,e remain$ Fours sincerely$ .uthoriAed #ignature4 ?ame and Title of #ignatory4 ?ame of Firm4 .ddress4

02E

F!F .. S+--$*3

OF

COSTS

Costs #ubtotal )ocal Ta+es Total .mount of Financial Proposal

Currency!ies"=

.mount in Philippine Peso

HHHHHHHHHHHHHHHHHHHHHH

= In cases of contracts involving foreign consultants$ indicate the e+change rate used* 021

F!F 3. ,*E$5DO4(

OF

!*ICE

!E*

$CTI2IT3

.ctivity ?o*4HHHHHHHHHHHHHHHHHHHH Price Component Remuneration Reimbursables <iscellaneous 7+penses #ubtotal

.ctivity ?o*4HHHHHHHHHHHHHHHHHHHHH Currency!ies"2

escription4HHHHHHHHHHHHHHHHHHHHH .mount in Philippine Peso

HHHHHHHHHHHHHHHHHHHHHHHHHHHH

2 In cases of contracts involving foreign consultants$ indicate the e+change rate used* 02/

F!F #. ,*E$5DO4(

OF

*E-+(E*$TIO(

!E*

$CTI2IT3

.ctivity ?o*HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

?ame4HHHHHHHHHHHHHHHHHHHHHHHHHHHHHH Remuneration Currency!ies" Rate

?ames Regular staff )ocal staff Consultants Grand Total

Position

Input>

.mount

HHHHHHHHHHHHHHHHHHH

> #taff months$ days$ or hours as appropriate* 0>C

F!F %. *EI-,+*S$,)ES

!E*

$CTI2IT3

.ctivity ?o4HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH ?o* 0* ;* =* 2* >* escription International flights Trip HHHHHHHHHHHHHHHHHHHHHHHHHHHHH <iscellaneous travel e+penses #ubsistence allo&ance )ocal transportation costsB Office rent'accommodation' clerical assistance Grand Total Trip ay (nit Juantity

?ame4HHHHHHHHHHHHHHHHHHHHH (nit Price In Total .mount In

HHHHHHHHHHHHHHHH

B)ocal transportation costs are not included if local transportation is being made available by the 7ntity* #imilarly$ in the project site$ office rent'accommodations'clerical assistance costs are
not to be included if being made available by the 7ntity*

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F!F . -ISCE))$(EO+S E:!E(SES

.ctivity ?o*HHHHHHHHHHHHHHHHHHHHHH ?o* 0* escription Communication costs bet&een HHHHHHHHHHHHHHHHHHHHHHand HHHHHHHHHHHHHHHHHHHHHHHHH !telephone$ telegram$ tele+" rafting$ reproduction of reports 73uipment4 vehicles$ computers$ etc* #oft&are Grand Total

.ctivity ?ame4 HHHHHHHHHHHHHHHHHHHHHHHH (nit Juantity (nit Price Total .mount

;* =* 2*

HHHHHHH

0>;

FORM

OF

CONTRACT AGREEMENT

T6I# .GR77<7?T$ made this 4insert date6 day of 4insert month6$ 4insert year6 bet&een 4name and address of P%OC<%5#G )#&5&76 !hereinafter called the97ntity:" and 4name and address of Consultant6 !hereinafter called the 9Consultant:"* ,67R7.#$ the 7ntity is desirous that the Consultant e+ecute 4name and identification number of contract6 !hereinafter called 9the ,or-s:" and the 7ntity has accepted the bid for 4insert the amount in specified currency in numbers and words6 by the Consultant for the e+ecution and completion of such Consulting #ervices and the remedying of any defects therein* ?O, T6I# .GR77<7?T ,IT?7##7T6 .# FO))O,#4 0* In this .greement$ &ords and e+pressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract hereinafter referred to* The follo&ing documents shall be attached$ deemed to form$ and be read and construed as part of this .greement$ to &it4 !a" !b" !c" !d" !e" !f" !g" !h" !i" !j" !-" !l" =* General and #pecial Conditions of Contract5 Terms of Reference Re3uest for 7+pression of Interest5 Instructions to Bidders5 Bid ata #heet5 .ddenda and'or #upplemental'Bid Bulletins$ if any5 Bid forms$ including all the documents'statements contained in the BidderKs bidding envelopes$ as anne+es5 7ligibility re3uirements$ documents and'or statements5 Performance #ecurity5 Credit line issued by a licensed ban-$ if any5 ?otice of .&ard of Contract and the BidderKs conforme thereto5 Other contract documents that may be re3uired by e+isting la&s and'or the 7ntity*

;*

In consideration of the payments to be made by the 7ntity to the Consultant as hereinafter mentioned$ the Consultant hereby covenants &ith the 7ntity to e+ecute and complete the Consulting #ervices and remedy any defects therein in conformity &ith the provisions of this Consultant in all respects*

0>=

2*

The 7ntity hereby covenants to pay the Consultant in consideration of the e+ecution and completion of the Consulting #ervices$ the Contract Price or such other sum as may become payable under the provisions of this Contract at the times and in the manner prescribed by this Contract*

I? ,IT?7## &hereof the parties thereto have caused this .greement to be e+ecuted the day and year first before &ritten*

Binding #ignature of PROC(RI?G 7?TITF HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

Binding #ignature of Contractor HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH

4Addendum showing the corrections if any made during the bid evaluation should be attached with this agreement6

0>2

OMNIBUS S

ORN

STATEMENT

R7P(B)IC OF T67 P6I)IPPI?7# " CITF'<(?ICIP.)ITF OF HHHHHH " #*#* AFFIDAVIT I$ 4#ame of Affiant6$ of legal age$ 4Civil Status6$ 4#ationality6$ and residing at 4Address of Affiant6$ after having been duly s&orn in accordance &ith la&$ do hereby depose and state that4 :. Select one& delete the other' 5f a sole proprietorship/ I am the sole proprietor of 4#ame of Consultant6 &ith office address at 4address of Consultant65 5f a partnership corporation cooperative or joint venture/ I am the duly authoriAed and designated representative of 4#ame of Consultant6 &ith office address at 4address of Consultant65 .. Select one& delete the other' 5f a sole proprietorship/ .s the o&ner and sole proprietor of 4#ame of Consultant6$ I have full po&er and authority to do$ e+ecute and perform any and all acts necessary to represent it in the bidding for 4#ame of the Project6 of the 4#ame of the Procuring )ntity65 5f a partnership corporation cooperative or joint venture/ I am granted full po&er and authority to do$ e+ecute and perform any and all acts necessary and'or to represent the 4#ame of Bidder6 in the bidding as sho&n in the attached 4state title of attached document showing proof of authoriKation 9e!g! duly notariKed Secretary@s Certificate issued by the corporation or the members of the joint venture:65 =* 4#ame of Consultant6 is not 9blac-listed: or barred from bidding by the Government of the Philippines or any of its agencies$ offices$ corporations$ or )ocal Government (nits$ foreign government'foreign or international financing institution &hose blac-listing rules have been recogniAed by the Government Procurement Policy Board5 2* 7ach of the documents submitted in satisfaction of the bidding re3uirements is an authentic copy of the original$ complete$ and all statements and information provided therein are true and correct5 >* 4#ame of Consultant6 is authoriAing the 6ead of the Procuring 7ntity or its duly authoriAed representative!s" to verify all the documents submitted5

0>>

;. Select one& delete the rest' 5f a sole proprietorship/ I am not related to the 6ead of the Procuring 7ntity$ members of the Bids and .&ards Committee !B.C"$ the Technical ,or-ing Group$ and the B.C #ecretariat$ the head of the Project <anagement Office or the end%user unit$ and the project consultants by consanguinity or affinity up to the third civil degree5 5f a partnership or cooperative/ ?one of the officers and members of 4#ame of Bidder6 is related to the 6ead of the Procuring 7ntity$ members of the Bids and .&ards Committee !B.C"$ the Technical ,or-ing Group$ and the B.C #ecretariat$ the head of the Project <anagement Office or the end%user unit$ and the project consultants by consanguinity or affinity up to the third civil degree5 5f a corporation or joint venture/ ?one of the officers$ directors$ and controlling stoc-holders of 4#ame of Consultant6 is related to the 6ead of the Procuring 7ntity$ members of the Bids and .&ards Committee !B.C"$ the Technical ,or-ing Group$ and the B.C #ecretariat$ the head of the Project <anagement Office or the end%user unit$ and the project consultants by consanguinity or affinity up to the third civil degree5 E* 4#ame of Consultant6 complies &ith e+isting labor la&s and standards5 and 1* 4#ame of Consultant6 is a&are of and has underta-en the follo&ing responsibilities as a Bidder4 a" Carefully e+amine all of the Bidding ocuments5 b" .c-no&ledge all conditions$ local or other&ise$ affecting the implementation of the Contract5 c" <ade an estimate of the facilities available and needed for the contract to be bid$ if any5 and d" In3uire or secure #upplemental'Bid Bulletin!s" issued for the 4#ame of the Project6* I? ,IT?7## ,67R7OF$ I have hereunto set my hand this HH day of HHH$ ;CHH at HHHHHHHHHHHH$ Philippines* HHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHHH 4Bidder@s %epresentative1AuthoriKed Signatory6

4N<%A&6

0>B

Section 3III. 4%%endices

De%cri+tion o! Ser0ice%
Give detailed descriptions of the #ervices to be provided$ dates for completion of various tas-s$ place of performance for different tas-s$ specific tas-s to be approved by Client$ etc*

$e+ortin. $e@uirement%
)ist format$ fre3uency$ and contents of reports5 persons to receive them5 dates of submission5 etc* If no reports are to be submitted$ state here 9?ot applicable*:

Ne( Per%onne* "nd Sub,Con%u*t"nt%

)ist under4 0* Titles Tand names$ if already availableU$ detailed job descriptions and minimum 3ualifications$ and staff%months of service$ and estimated periods of engagement for each$ including a copy of a satisfactory medical certificate* ;* #ame information as in no* 0 for Mey foreign Personnel to be assigned to &oroutside the GovernmentKs country* =* #ame information as in no*0 for Mey )ocal Personnel* 2* )ist of approved #ub%Consultants !if already available" and Counterpart personnel !if allo&ed"5 same information &ith respect to their Personnel as in no*Ks 0 and ;*

Bre">do4n o! Contr"ct Price

)ist here the elements of cost$ including e+penditures in foreign currency!ies" denominated and payable in Philippine Peso$ used to arrive at the itemiAed brea-do&n of the contract price4 0* <onthly rates for Personnel !Mey Personnel and other Personnel" ;* Reimbursable e+penditures =* .pplicable ta+es

Ser0ice% "nd F"ci*itie% Pro0ided b( the C*ient

0>E

Give detailed description of the services and facilities made available to the Consultant$ and the time and manner of its availment*

Con%u*t"ntD% $e+re%ent"tion% $e."rdin. Co%t% "nd Ch"r.e%

Brea-do&n of Remuneration Rates$ ,B funded projects using Juality Based #election$ #election Based on the ConsultantKs Jualifications and #ingle #ource #election* 3 $e0ie4 o! $emuner"tion $"te% 0*0 The remuneration rates for staff are made up of salary$ social costs$ overheads$ fee that is profit$ and any premium or allo&ance paid for projects a&ay from head3uarters* To assist the Consultant in preparing for financial negotiations$ a sample form giving a brea-do&n of rates is attached !no financial information should be included in the Technical Proposal"* .greed brea-do&n sheets shall form part of the negotiated contract* 0*; The Procuring 7ntity is charged &ith the custody of Government funds and is e+pected to e+ercise prudence in the e+penditure of these funds* The Procuring 7ntity is$ therefore$ concerned &ith the reasonableness of the firmKs Financial Proposal$ and$ during negotiations$ it e+pects to be able to revie& audited financial statements bac-ing up the ConsultantKs remuneration rates$ certified by an independent auditor* The Consultant shall be prepared to disclose such audited financial statements for the last three years$ to substantiate its rates$ and accept that its proposed rates and other financial matters are subject to scrutiny* Rate details are discussed belo&* &i' S"*"r(

This is the gross regular cash salary paid to the individual in the ConsultantKs home office* It shall not contain any premium for &or- a&ay from head3uarters or bonus !e+cept &here these are included by la& or government regulations"* &ii' Bonu%

Bonuses are normally paid out of profits* Because the Procuring 7ntity does not &ish to ma-e double payments for the same item$ staff bonuses shall not normally be included in the rates* ,here the ConsultantKs accounting system is such that the percentages of social costs and overheads are based on total revenue$ including bonuses$ those percentages shall be adjusted do&n&ard accordingly* ,here national policy re3uires that thirteen !0=" monthsK pay be given for t&elve !0;" monthsK &or-$ the profit element need not be adjusted do&n&ard* .ny discussions on bonuses shall be supported by audited documentation$ &hich shall be treated as confidential* &iii' Soci"* Co%t%

#ocial costs are the costs to the Consultant of staffKs non%monetary benefits* These items include$ inter alia$ pension$ medical and life insurance costs$ and the cost of a staff member being sic- or on vacation* In this regard$ the cost of leave for public holidays is not an acceptable social cost nor is the cost of leave ta-en during the Contract if no additional staff replacement has been provided* .dditional leave ta-en at

0>1

the end of the Contract in accordance &ith the ConsultantKs leave policy is acceptable as a social cost* &i0' Co%t o! Le"0e

The principles of calculating the cost of total days leave per annum as a percentage of basic salary shall normally be as follo&s4 )eave cost as percentage of salaryE O
total days leave * .-4"D> 2 w 2 ph 2 v 2 s6

It is important to note that leave can be considered a social cost only if the Procuring 7ntity is not charged for the leave ta-en* &0' O0erhe"d%

Overhead e+penses are the firmKs business costs that are not directly related to the e+ecution of the project and shall not be reimbursed as separate items under the Contract* Typical items are home office costs !partnerKs time$ non%billable time$ time of senior staff monitoring the project$ rent$ support staff$ research$ staff training$ mar-eting$ etc*"$ the cost of staff not currently employed on revenue%earning projects$ and business promotion costs* uring negotiations$ audited financial statements$ certified as correct by an independent auditor and supporting the last three yearsK overheads$ shall be available for discussion$ together &ith detailed lists of items ma-ing up the overheads and the percentage by &hich each relates to basic salary* The Procuring 7ntity does not accept an add%on margin for social charges$ overhead e+penses$ etc*$ for staff &ho are not permanent employees of the firm* In such case$ the firm shall be entitled only to administrative costs and fee on the monthly payments charged for subcontracted staff* &0i' Fee or Pro!it

The fee or profit shall be based on the sum of the salary$ social costs$ and overhead* If any bonuses paid on a regular basis are listed$ a corresponding reduction in the profit element shall be e+pected* Fee or profit shall not be allo&ed on travel or other reimbursable e+penses$ unless in the latter case an unusually large amount of procurement of e3uipment is re3uired* The Consultant shall note that payments shall be made against an agreed estimated payment schedule as described in the draft form of the Contract* &0ii' #4"( !rom He"d@u"rter% #**o4"nce or Premium

#ome consultants pay allo&ances to staff &or-ing a&ay from head3uarters* #uch allo&ances are calculated as a percentage of salary and shall not dra& overheads or profit* #ometimes$ by la&$ such allo&ances may dra& social costs* In this case$ the amount of this social cost shall still be sho&n under social costs$ &ith the net allo&ance sho&n separately* For concerned staff$ this allo&ance$ &here paid$ shall cover home education$ etc*5 these and similar items shall not be considered as reimbursable costs* &0iii' Sub%i%tence #**o4"nce%

E ,here & O &ee-ends$ ph O public holidays$ v O vacation$ and s O sic- leave* 0>/

#ubsistence allo&ances are not included in the rates$ but are paid separately and in local currency* ?o additional subsistence is payable for dependents the subsistence rate shall be the same for married and single team members* (? P standard rates for the particular country may be used as reference to determine subsistence allo&ances*

23

$eimbur%"b*e% ;*0 The financial negotiations shall further focus on such items as out%of%poc-et e+penses and other reimbursables* These costs may include$ but are not restricted to$ cost of surveys$ e3uipment$ office rent$ supplies$ international and local travel$ computer rental$ mobiliAation and demobiliAation$ insurance$ and printing* These costs may be either fi+ed or reimbursable in foreign or local currency*

E3

B"n> Gu"r"ntee =*0 Payments to the Consultant$ including payment of any advance based on cash flo& projections covered by a ban- guarantee$ shall be made according to an agreed estimated schedule ensuring the firm regular payments in local and foreign currency$ as long as the services proceed as planned*

0BC

B$E#NDO)N OF #G$EED FIOED $#TESL

PCurrencie%6HHHHHHHHH/U Consultants ?ame Position 0 Basic Rate
0C

; #ocial Charge !HHD of 0"

= Overhead !HHD of 0"

2 #ubtotal

> Fee !HHD of 2"

B .&ay from 6ead3uarters .llo&ance !HH D of 0"

E Total .greed Fi+ed Rate

1 .greed Fi+ed Rate !HH D of 0"

Philippines

6ome Office

#ignature of Consultant4HHHHHHHHHHHHHHHHHHHHHHHH .uthoriAed Representative4HHHHHHHHHHHHHHHHHHHHH Title4HHHHHHHHHHHHHHHHHHHHHH

ate4HHHHHHHHHHHHHHHHHHH ?ame4HHHHHHHHHHHHHHHHHHH

1 / 0C

This model form is given for negotiation purposes only* It is not part of the proposals !technical or financial"* If different currencies$ a different table for each currency should be used* Per month$ day$ or hour as appropriate*

0B0