Publications Coordinator Job Description (September 2010)

Overview of Position: The Publications Coordinator is a new full-time position responsible for coordinating the high quality production of a wide range of materials to support the achievement of AWID s outcomes and effectively communicating AWID s mission to diverse constituencies! The Publications Coordinator reports to the Communications "anager and wor#s closely with all of the AWID $trategic Initiative %$I& teams!

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()perience: At least '-( years e)perience* In a non-profit development and+or human rights and+or women s rights organi,ation- preferably in the .lobal $outh and+or C//+CI$ /stablishing- implementing and monitoring systems- policies and processes for production- designtranslation- pac#aging and dissemination of a wide range of communication products including #nowledge of best practice in this area Writing and editing a wide range of multi-lingual print and online publications Wor#ing as part of a multicultural team in a decentrali,ed- virtual organi,ation "cademic ualifications: 0niversity degree in communications or related field ()pertise * S+ills: /)cellent writing s#ills and impeccable editing s#ills $olid understanding of design and its relationship to messaging $trong administrative and e)tensive computer s#ills- including using the Internet- emailing- word processing- spreadsheets and databases $trong conceptual ability and problem-solving s#ills 1een attention to detail $trong interpersonal s#ills including strong verbal communication s#ills in /nglish Able to manage conflict effectively Able to multi-tas# and willing to perform diverse tas#s as needed in a timely manner Able to wor# independently and as part of a team 2ilingual* /nglish-$panish or /nglish-3rench "ssets* 3amiliarity with 4uar# and+or InDesign Trilingual %/nglish- 3rench- $panish& Courses or certificates in women5s+feminist studies Ot,er -e.uirements: Able to travel internationally %6-7 wee#s a year& Committed to the principles and values of feminism- anti-discrimination and anti-racism

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Production Develop and monitor policies and procedures for production- design- translation- pac#aging and dissemination of all AWID communication products including developing and maintaining production policies and guides- style and branding guides and translation glossaries %$panish and 3rench& In collaboration with the $I teams- coordinate the production- design- translation- pac#aging and dissemination of a wide range of communication products Develop and oversee the production schedule for all AWID publications and proactively resolve issues to ensure timely production Develop and maintain lists of e)ternal translators- editors- proofreaders and designers to support the production of AWID communication products Develop control and approval processes and ensure quality standards across AWID s online and print communications and consistently loo# for ways to improve AWID s communication products Develop translation policies and protocols- monitor quality of translations and coordinate regular feedbac# to translators Write and edit all organi,ational print and online publications including the AWID annual report /dit a wide range of $I print and online publications Create and maintain an image ban# Provide writing and research assistance to the /)ecutive Director on position papers and public statements 0ar+etin1 and Dissemination 8esearch- develop and maintain alternative media contact lists to support the dissemination of AWID communication products "aintain general organi,ational mailing and emailing lists for dissemination of AWID communication products "ar#et AWID publications to relevant actors Communications Support to S$ &eams Coordinate with $I teams to determine appropriate levels of editing- design- translation and dissemination support for large $I communication products! Identify $I communications training needs for tas#s such as proofreading and basic design and layout and coordinate appropriate communications training with the Communications "anager In collaboration with "embership staff- produce membership communication products including compiling and drafting content- formatting- design- layout and dissemination of the quarterly membership newsletter! Or1ani2ational Processes and $ndividual 3or+ Plannin1 Actively participate in the Communications team including team meetings- biwee#ly coordination calls- and strategy and evaluation meetings Arrange and conduct bilateral calls with team members and other staff when needed Proactively offer and identify areas of support and responsibility "aintain relationships with staff in other AWID teams to ensure accountability and effective coordination of communication deliverables $hare information+#nowledge and actively participate in staff- and general organi,ational meetings Develop and monitor an individual wor# plan that documents the timeline- requirements and deadlines for all tas#s and deliverables "aintain professional conduct- confidentiality and ethical standards