Plas Menai Environmental Aspects Register This register enables a comprehensive analysis of Plas Menais activities and associated

environmental impacts. The environmental aspects register allows the organisation to evaluate and determine the significance of impact on the environment, and rank them accordingly. In compiling this register historic, current and proposed developments, activities, products and services have been considered. There are not considered to be any historic issues, such as contaminated land, to include and any proposed development that would lead to a new aspect (direct or indirect) or a change to an existing aspect shall be represented on the register accordingly. The register has been compiled following an initial environmental review of the organisations activities, including consideration of legal requirements, pollution risk assessment and the views of interested parties. It shall be reviewed at least annually or when changes to any activities, products and services occur and amended accordingly.

Approved: Alan Williams Role: Centre Manager. Date: November 2011

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Risk Assessment Method Matrix The organisations Environmental Aspects have each been allocated a significance based on the following risk assessment method matrix.
Certain
Constantly in normal conditions

Likely
Intermittent in normal conditions e.g. monthly or weekly

Occasional
Possibly may occur e.g. annually. May be due to staff or equipment failure

Unlikely
to occur, no evidence of occurring, extreme situations only

A
Scale Impact &
Minimal reversible pollution, Reversible in 1 month

B
Minor pollution, short-term localised impact reversible in 1 year.

C
Moderate pollution, short term implications not reversible in 1 year, complaints Potential breach of regulations Potential for moderate loss (s)

D
Major pollution, long-term impacts reversible in >1year. Impacts health/ toxic etc Actual breach of regulations Potential for major loss (s)

Severity of pollution

Legal/ Policy/ Other Business Issues Litigation/ clean up costs Reputation, Views of Interested Parties

None

Potential for minimal loss (s)

Policy/ performanc e standard aspiration Potential for minor loss (s)

None

Potential for internal complaint/ non conformanc e

Potential for external complaint

Because of breach actual serious complaint/ PR issue etc

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

AIR EMISSIONS
Flue gas emissions include carbon dioxide (a greenhouse gas contributing towards global warming); nitrogen oxides which contribute to acidification, local Direct air quality problems and can harm human health and carbon monoxide, which is harmful if inhaled and which aggravates local air quality. Monitor gas consumption records Raise staff awareness via information bulletins/emails Regular maintenance No gas used at Plas Menai Clean Air Act 1993

AIE1

Flue-gas emissions (gas) from boilers Yes Yes for heating and hot water.

Facilities Management

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

C1

AQUEOUS EMISSIONS
Sewage is intensively treated before it is released to the environment. It is potentially harmful to humans through its ability to carry infectious diseases No Yes Indirect and to propagate the growth of organisms. The treatment process is likely to impact on all other categories to varying degrees.

Sewage from washrooms and AQ1 kitchens.

Facilities Management

C2

Regular maintenance checks and clearance of septic tank. Water Industry Act 1991

Under normal conditions surface water run-off should be uncontaminated. However, it has Surface water run-off from car parks, the potential to cause ecotoxicity AQ2 Yes Yes Indirect hard-standing areas and buildings (through 'soakaways') and water pollution if contaminated with oils and chemicals.

Facilities Management

C3

Ensure drains are clearly marked and that chemicals/oils are stored correctly. All marked

AQ3 Discharge from swimming pool

Yes Yes

Direct Potential pollution of Menai Strait

Facilities Management

C2

Regular maintenance and monitoring. Water Resources Act 1991

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

AQ4

Risk of water pollution from an accidental spillage.

Yes Yes

Premises cleaning by cleaning AQ5 contractors. Use of chemicals and cleaning agents, water consumption

Yes Yes

Pollution can contribute to all the impacts. Through appropriate emergency preparedness and response procedures and Direct contract specification and management there is scope for direct influence and control in all cases. All impacts generated in upstream life-cycle (e.g. water treatment and distribution) but Direct most importantly impacts on natural resource depletion

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

Pollution prevention plan Method statements

Management, Field Instructors

C2

Control of Pollution (Oil Storage) Regulations 2001 Water Resources Act 1991 Ensure cleaning contractors procedures consider sustainable use of resources.

Facilities Management

A3

RESOURCE CONSUMPTION
Source renewable energy supply Monitor electricity consumption records Raise staff awareness via information bulletins/emails Spot checks to ensure electrical equipment turned off when not in use Investment in technology i.e. Light sensors, timers Regular maintenance Ensure Contractors are aware of the Environmental Policy Consider whether Contractors have their own EMS before awarding work. Buildings Regulations 2000 Page 4 of 9

Depletion of a non-renewable natural resource (e.g. coal, oil or gas consumed in a power plant) Electricity consumed from the national grid for lighting, heating, equipment and plant. Release of atmospheric emissions (CO2, SOx, NOx) due to combustion of coal, oil and gas at a power plant which contributes to global warming, acid rain and poorer air quality.

REC1

No Yes Indirect

Facilities Managements

B3

Building materials used in buildings REC2 maintenance, refurbishment and construction, e.g. blockwork, timber.

All impacts generated in upstream life-cycle of materials but particular scope for No Yes Indirect influencing natural resource depletion, through careful specification and minimising consumption.

Facilities Management

A3

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

Cleaning agents for offices, kitchens, REC3 plant, buildings, equipment and No Yes washrooms.

All impacts generated in upstream life-cycle but additional scope to influence harm to Direct human health through management of hazardous substances according to COSHH.

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

Facilities Management

A3

Ensure Contractors are aware of the Environmental Policy Consider whether Contractors have their own EMS before awarding work. Staff awareness training

IT consumables (e.g. printer REC4 cartridges, CDs) used in offices.

No Yes

All impacts generated in Direct upstream life-cycle.

Administration; Management; Purchasing

B3

Waste Electrical & Electronic Equipment Regulations 2007 Staff awareness training

IT hardware (e.g. monitors, servers, REC5 keyboards, printers) used in offices throughout the organisation.

No Yes

All impacts generated in Direct upstream life-cycle.

Administration; Management; Purchasing

B3

Waste Electrical & Electronic Equipment Regulations 2007 Regular maintenance checks

Office electrical equipment, e.g. desk REC6 fans, electric heaters, fax machines, No Yes but not including IT.

All impacts generated in Direct upstream life-cycle. All impacts generated in upstream life-cycle but with particular scope to manage impact on natural resource depletion by utilisation of careful specifications and/or product Direct choice, e.g. to reduce the use of products made from unsustainable sources of timber or to increase recycled material content. All impacts generated in upstream life-cycle. In addition to reducing consumption to reduce these impacts, there is also scope to reduce the following impacts by reducing the use of Direct products made from virgin materials, increasing the use of products incorporating a recycled content, reducing the use of solvent based inks: resource depletion, water pollution, and

Administration; Management; Purchasing

B3 Waste Electrical & Electronic Equipment Regulations 2007

Office furniture, e.g. REC7 desks/workstations, chairs, filing cabinets.

No Yes

Administration; Management; Purchasing

B4

Procurement Policy

Printed literature e.g. advertisements, newsletters and in-house publications REC8 (e.g. procedures manual, guidance No Yes documents, financial standing instructions, etc.

Administration; Management; Purchasing

B4

Encourage use of electronic versions

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

local air quality.

REC Stationery consumed throughout the 9 organisation.

No Yes

All impacts generated in upstream life-cycle but with particular scope to manage impact on natural resource Direct depletion by utilisation of careful specifications and/or product choice, e.g. to increase recycled material content. All impacts generated in upstream life-cycle (e.g. water Direct treatment and distribution) but most importantly impacts on natural resource depletion.

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

Administration; Management; Purchasing

B4

Preferred stationery list to outline recycled contact used when ordering consumables

REC Water consumption in washrooms 10 and kitchens.

Yes Yes

Facilities Management

A3

Regular maintenance checks Monitoring records Awareness raising

TRANSPORT
The aspects contribute to all impact categories as follows: air emissions from exhausts (e.g. carbon dioxide, carbon monoxide, hydrocarbons, nitrogen oxides), petrol tanks (hydrocarbons/VOCs) and air conditioning equipment (CFCs & HCFCs) contribute to global warming, local air quality, Direct acidification and ozone depletion; aqueous emissions contribute to water pollution; emissions to land (e.g. batteries, tyres, oils) generate a waste burden; consumption of fuels and oils contribute to resource depletion; cars also generate external noise and pose a risk of direct harm to Consider a Green Travel plan Monitor mileage General awareness raising material/emails Management Staff

TRA1 Vehicle use for work-related activities Yes Yes

C3

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

human health through road traffic accidents .

Train use for business travel. Train use is popularly considered TRA2 significantly preferable to the use of road transport, due to the lower impacts per passenger mile.

Yes Yes

Trains are either electric or dieselelectric. However both options have aspects which contribute to all impact categories due to electricity consumption (see REC4) and the diesel engine which has similar impacts as Direct buses (see TRA1). Clearly, while these impacts are not directly controllable in-house, there is scope to control and influence the aspect through an appropriate policy on business travel modes.

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

Management Staff

A3

Consider a Green Travel plan General awareness raising material/ emails

TRA3 Video conferencing

Yes Yes

There are positive impacts attributable to this aspect from the avoided burdens associated with Direct unnecessary travelling for meetings and training.

Management Staff

A4

The centre has a video conferencing suite and some web cams.

LAND EMISSIONS - WASTE (GENERAL)

A waste burden is the obvious impact associated with the production of any waste. Associated with a waste burden are downstream lifecycle impacts from treatment processes (e.g. incineration, anaerobic digestion) and ultimate disposal of the waste (e.g. landfill). Most waste is landfilled, with associated impacts including: eco-toxicity (soil contamination due to use as landfill); global warming due to the production of methane (or 'landfill') gas; water pollution from landfill 'leachate'; and nuisance (e.g. odour) associated with the siting of landfills.

Asbestos waste will be produced if WAS1 asbestos is found and removed from Yes Yes building fabric or pipe insulation

As for 'general waste' but with Direct additional direct risk of harm to human health.

Hazardous Waste Regulations 2005

Facilities Management

D2

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

WAS2

Office waste - general waste produced by office activities. Yes Yes Packaging waste removed from new products, e.g. IT equipment.

Direct As for 'general waste'.

Admin; Management

A4

General Training Monitoring of waste Waste Management Procedure Environmental Protection Act 1990

WAS3 Paper waste

Yes Yes

Direct Resource Depletion

Admin; Management

B4

General Training Recycling and re-use of paper Awareness Raising e mails

Recycle Re-use Redundant IT equipment and WAS4 consumables due to fault, damage, age or incompatibility. Yes Yes Direct As for 'general waste'.

Admin; Management

C3

Waste Electrical and Electronic Equipment (WEEE) Regulations 2007

Spent batteries to waste from emergency lights, portable WAS5 appliances, laptop PCs and mobile phones.

Yes Yes

As for 'general waste' but with additional direct risk of harm to human health due to hazardous substances. Since batteries may require incineration before Direct ultimate disposal, there may also be impacts of acidification and local air quality associated with the air emissions from the incinerator.

Waste Management Procedure

Facilities Management

C3

Batteries and Accumulators Directive 2006/66/EC

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Responsibility

Situation Influence Control Ref. No. Emergency Direct or Indirect Aspect

Significance Risk Rating

Policy

Toner cartridges for recycling - from photocopiers and printers. Recycling avoids aspects associated with waste WAS6 production but can generate Yes Yes additional transport aspects. Typically considered an environmentally preferable option.

There are positive impacts attributable to this aspect from the avoided burdens associated Direct with landfill. However, since the content of cartridges is hazardous, they also pose a risk of harm to human health.

Facilities Management

Other

Legal

Environmental Aspect

Environmental Impact

Unusual

Normal

Control measure & Relevant Legislation (where applicable)

B3

Recycle

WAS7

Waste glass, plastic, cans & cardboard

Yes Yes

Direct Resource depletion

Admin; Management

B4

Awareness raising materials Provide recycling facilities

WAS8

Building Maintenance work by contractors

No Yes Indirect

Controlled and Hazardous waste disposal and recycled

Admin; Management

C2

Contractors own policy Contractors procedure

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