UNIVERSITY OF THE PHILIPPINES-DILIMAN

OFFICE OF THE VICE-CHANCELLOR ADMINISTRATION

DUTIES AND FUNCTIONS OF A BUILDING ADMINISTRATOR
1. GENERAL OBJECTIVES
1.1 To help the University Administration in its overall efforts to bring down the cost of electricity, water and
telephone services.
1.2 To achieve and maintain safety and cleanliness in all buildings and facilities of the University.
2. GENERAL DUTIES AND FUNCTIONS OF A BUILDING ADMINISTRATOR
2.1 Ensure proper and judicious usage of all utilities of the University electricity, water, and telephone
specially those within his jurisdiction.
2.2 Check and monitor the physical condition, general upkeep and cleanliness of the building its
surroundings and its facilities.
2.3 To coordinate with custodial workers, personnel of the CMO and of such other pertinent offices
necessary for the effective performance of there duties and responsibilities.
2.4 Offer suggestions and/or recommendations to the Office of the Vice-Chancellor for Administration on
matters affecting building administration and utilities management.
3. SPECIFIC TASKS OF BUILDING ADMINISTRATORS ON WATER FACILITIES
3.1 Leaking faucets and/or busted water pipes should be reported immediately to CMO for immediate
action.
3.1.2 In areas where water supply is not utilized during the night, the main water gate valve of the building
should be shut off at 6:00 PM and reopened at 6:00 AM the next day.
3.1.3 Use of University water system for working private vehicles should be prohibited. Similarly, washing of
clothes should not be allowed. Gardener must not leave their water hoses running continuously for hours
just to water a small garden plot.
3.2 ON ELECTRICAL FACILITIES
3.2.1 Electrical problems should be reported immediately to CMO for immediate action. Such problems may
be defective lighting facilities (e.g., busted electric bulbs, malfunctioning fluorescent lights), open or dangling
wires, electric fans which are not properly functioning, etc.
3.2.2 After office hours, ocular inspection of each and every room should be conducted to see to it that all
lighting facilities which are not use are switched off. When electrical facilities are not switched off after
occupants have left and locked the room, the main switch may be switched off, if power supply for the
building will not be adversely affected. Security lights should be put on/off on appropriate hours.

3.2.3 Use of electricity by non-UP users e.g., dry paper copiers should be monitored. See to it that only
authorized equipment are plugged into the unit's electrical outlets.
3.3 ON AIR-CONDITIONING AND OTHER ELECTRICAL APPLIANCES/EQUIPMENT
3.3.1 Defective air conditioning units, including those that are running but not in good condition should be
reported immediately to the CMO. Review periodically the service tags of each air conditioning unit within
your jurisdiction and see to it that regular checkups by pertinent CMO personnel are carried out regularly.
3.3.2 Check other electrical appliances and equipment to ensure that they are properly functioning.
3.3.3 University and College guidelines on the use of air conditioners and other electrical appliances should
be implemented. Report to the Dean, offices or individuals which do not follow any of the guidelines.
3.4 ON TELEPHONE FACILITIES
3.4.1 Report all PABX (Private Automatic Branch Exchange) telephone troubles immediately to Mr. Gerry
Perucho for proper action.
3.4.2 Report all PLDT phone troubles directly to PLDT for proper action and to be able to avail of the
payment deductions due to defective telephone units. Request for the (employee)number of the person.
3.4.3 All areas within his jurisdiction, in and out of the building, should be regularly inspected to see to it that
the assigned custodial workers are doing their job properly. Delinquent custodial workers should be reported
directly to the Dean/Head of unit for proper action.
3.4.4 Waste receptacles should be requisitioned immediately for areas where they are needed or lacking.
4. PERIODIC REPORTS
4.1 Monthly reports of activities/accomplishments should be prepared and submitted to the OVCA.
5. ACCESSIBILITY OF THE BUILDING ADMINISTRATOR
5.1 The building Administrator must be available during office hours and accessible even after office hours.
His/her telephone number, if any, and his/her address must be on file at the administrative office of his/her
unit.