Case 12-1 Dry Clean Depot Limited Overview Dry Clean Depot Limited (DCDL) is a private company that

has elected to comply with IFRS. The company is reasonably small, with $7 million in sales, and 40 retail locations. DCDL has just negotiated a new equipment loan, with covenants that specify a maximum 2-to-1 debt-toequity ratio. Other covenants require a minimum level of $500,000 in cash, and restrict dividends to $100,000 per year. These latter covenants require compliance, but are not affected by accounting policies. The debt-to-equity ratio restriction means that the company would prefer to maximize equity (earnings) and minimize debt. Issues 1. 2. 3. 4. 5. 6. 7. Effective cost of loan Capitalization of borrowing costs Capital cost of equipment and depreciation Lease arrangement Environmental obligation Revenue recognition Lease terms

Analysis and conclusion 1. Effective cost of loan The effective interest rate for the $2,000,000 loan is determined by looking at the annual carrying cost ($90,000 per year) and also the $377,000 upfront fee. When both are factored in, the effective interest rate is 7.2%: Effective interest rate = Solve for x in, $2,000,000 = $377,000 + $90,000 (P/A, x %, 10) + $2,000,000 (P/F, x %, 10) x = 7.2% Upfront fees are recorded as a discount and amortized to interest expense (etc.) during the life of the loan. Since the discount is netted with the loan on the SFP, this helps modestly reduce debt balances for covenant calculations. 2. Capitalization of borrowing costs

The loan is specific to the equipment purchase, and interest must be capitalized during the acquisition period, which is lengthy. After the acquisition period, interest is an expense. If there were investment earnings on idle loan cash, for the period between the time that the loan money is advanced and amounts are paid out to suppliers, such earnings are netted in the interest capitalization calculation. General borrowing costs for the portion of the purchase price financed through DCDL cash flows are also be capitalized, but no imputed costs for equity. The borrowing cost must be calculated on a weighted average basis. Further information on each of these issues must be gathered. Interest to be capitalized: Loan balance $2,000,000 7.2% 10/12 $120,000

The ten month period consists of six months for production, three months for shipping plus one month for installation and testing. In terms of time line, the loan is assumed to be advanced and the equipment immediately ordered. If there is a time lag, the capitalization period will be longer because capitalization will start when the loan commences. Interest is capitalized when the loan monies are advanced, in the current fiscal period. Additional interest will be capitalized for amounts financed from general borrowings. This amount is not determinable but information must be gathered to calculate the adjustment. Interest capitalization will preserve levels of earnings (equity), making the debt-to-equity ratio easier to achieve. 3. Capital cost of equipment and depreciation Many of the costs associated with equipment acquisition will be capitalized, as follows: Description Invoice price Interest cost (above) Interest on general borrowing Shipping Duty ($2,450,000 x 20%) Installation & testing Amount $2,450,000 120,000 ?? 34,000 490,000 38,000 $3,132,000 + ??

Equipment is depreciated over its life using an acceptable depreciation method such as straight-line or declining balance. Policy for this must be set, along with a determination of the useful life and salvage value, or the declining balance rate. The equipment should be evaluated to see if components have various life spans; if so, then depreciation must be stratified to reflect this fact.

4. Lease Arrangement DCDL must evaluate the need to record a liability for the onerous contract that is represented by the lease situation in Sudbury. The landlord has been informed that DCDL will vacate, and a sub-tenant located, with a signed contract for the sub-lease. This proves positive intent to act. DCDL has an obligation to pay $27,500 for occupancy costs each year for the next three years, and has a sub-tenant that is willing to pay at least $5,000 per year. Therefore, there is an unfunded obligation of $22,500 per year. This may be less if the extra sub-rent in years 2 and 3, 10% of the sub-tenant sales in excess of $150,000, can be reliably estimated. However, since DCDL has had negative experience with this location, and the nature of the sub-tenant operation is unknown, no amount has been estimated in these calculations. This area must be explored further. Since the payments take place over three years, the time value of money must be estimated to value the liability. Interest expense (accretion) will then be recorded each year. The interest rate to use should be a borrowing rate for operating activities over a three-year period. This rate is not known and must be established. A rate of 7%, based on the equipment loan (7.2%) has been used but this rate may not be comparable because term (10 years) and security are different. Using the 7% rate, and assuming rent is payable at the beginning of each year: Liability balance $22,500 (P/AD, 7 %, 3) (rounded) $63,000

This amount will be recorded as a liability, worsening the debt-to-equity ratio. It is not avoidable.

5. Environmental obligation DCDL has a contractual liability in eight locations for environmental remediation in the event of contamination caused by dry cleaning operations, in particular, contamination caused by perc. These obligations must be estimated and discounted for the time value of money if payment is delayed. As for the onerous contract obligation, an interest rate of 7% will be used as an estimate but a more appropriate interest rate (term and security) must be estimated. The liability exists because DCDL stands ready to meet any potential costs. The major issue is measurement of the liability. If there is no contamination, then the liability has a zero value and there is no amount recorded. This appears to be the case for most premises, and regular testing provides comfort that liabilities are identified on a timely basis. For one location, however, it appears as though there might be an environmental issue. Further testing is being done to confirm this, and the outcome of this testing will determine if remediation, and liability recognition, is needed. If action is needed, then the cost and the timing of action must be determined. The cost has been suggested in the $250,000 to $500,000 range. Costs must be further explored, and an expected value established. If, for example, both of these estimates were equally likely, then the amount to be accrued would be $375,000. Discounted for two years at 7%, this is a $325,000 (rounded) liability. This amount is also capitalized as an asset, amortized over the remaining lease term. Note that additional liability recognition of a significant amount such as this, has negative implications for the covenant agreement. Some covenant renegotiation might be considered, or perhaps additional equity financing might be possible. More importantly, the environmental obligations call the business model into question, and appropriate pricing and management of operational risks should be considered and evaluated at a strategic level. The cost of vacating premises at the end of the lease would also have to be identified and evaluated for recognition. If DCDL has agreed to move after environmental cleanup, and this has costs, then the amount must be reflected in the financial statements. It may well be immaterial.

6. Revenue recognition DCDL sold prepaid dry cleaning services cards this year. When cards are issued, a liability for unearned revenue is created, and when the cards are used, the liability is decreased and revenue is recognized. This is appropriate accounting. Card value of $126,000 ($468,000 - $342,000) is outstanding at year-end, or 27% of the gross cards issued. The issue that needs to be examined is how the initial $20 price reduction is treated. A $120 card costs $100 for the customer, which is in essence a sales discount. The amount must be relabeled as a sales discount, not an expense, and shown as a contra account to sales. This is a presentation issue. Revenue should reflect cash value. This issue can be explained in one of two ways: 1. Services are being sold for a lower price, but this is not below cost (gross profit is usually 60%); services are still profitable after the reduction granted with the cards. Valuation of revenue and liability should be at the cash amount received not the regular price. Therefore, sales of the period should be $285,000 ($342,000/1.2), and the liability should be recorded at $105,000 ($126,000/1.2). This increases net income (now has $342,000 - $78,000 recorded) and liabilities. 2. Alternatively, valuation can be explained through the discount account. The discount amount, $78,000 for the cards issued, has been entirely expensed in the current period. The question is whether this relates to this period, or whether the $78,000 should be prorated consistent with card use. If it were prorated, the unused portion would reduce the reported liability. There is no need to establish a liability for more than the proceeds received. Accordingly, the sales discount should be recognized as it is used. The discount should be adjusted to $57,000 ($78,000 x 342/468) and the remaining $21,000 recorded as a contra to the liability account, reducing it to $105,000 ($126,000 - $21,000). Either of these explanations is acceptable. DCDL expects that 5 to 10% of the value on the cards will not be used. At the volumes sold this year, this represents $23,400 to $46,800 of the liability (gross) outstanding at year-end or $19,500 to $39,000 when deflated to the lower cash amount. At yearend, this is approximately 20% to 45% of the outstanding liability, which is very high. The company has a legal obligation in perpetuity for these amounts, and must stand ready to honor the cards if they are used at any point in the future. The company lacks history to use in determining any unused percentage. Accordingly, at this stage in the life of this program, it would not be advisable to decrease the liability for expected unused cards.

In terms of covenant implications, scaling back the liability and increasing earnings this year are both positive outcomes. It would be preferable to reduce the liability for unused cards, but if this cannot be measured, it certainly cannot be manipulated. 7. Lease arrangements DCDL is a tenant in forty locations. The leases have been described as short-term rentals, over three to five years As such, they would almost certainly qualify as operating leases, and no liability for the leases would be recorded. DCDL should be aware, though, that the IASB is considering a proposal to capitalize all leases regardless of length of term. This would result in liability recognition for DCDL. The loan contract just negotiated puts a limit on debt-to-equity over a ten-year time span, and capitalization might be required within this window. Therefore, DCDL should negotiate in advance with the lender around the scenario of an eventual capitalization, perhaps asking that such lease obligations be excluded from the ratio, or that the ratio be increased to reflect the alternate accounting rules. Conclusion Overall, liabilities have been established for environmental issues, onerous contracts, and potentially for leases. If DCDL is now close to the debt covenant for debt-to-equity, this will be uncomfortable. It is still the inception of the loan contract. The company should look at projections for key financial variables and decide whether the loan covenant is reasonable. If not, re-negotiation or alternate financing sources must be explored.