Ally Fox

E-Mail
Electronic Mail
One of the most frequently used applications on the Internet today is e-mail. When you sign up for internet access through your IS ! employer"school you are assigned a user name that identifies you as the indi#idual at that organi$ation %ho holds the e-mail account. &our school e-mail address is' ally.fox(edu.on.org &our personal e-mail address is' ally.fox)*( gmail.com Select one of the a+o#e and fill in the +lan,s +elo%' &our user name is ' ally.fox)* ( separates the user name from the host name to allo% for multiple address at the same host. &our hosts name is' gmail.com Advantages of using e-mail are: -easy %ay to communicate -tal,ing to friends and family mem+ers that li#e far a%ay -free email accounts -gi#e more information than text -fast %ay to communicate -good for the en#ironment -large amount of storage -soft%are +ased emails don-t need internet -a+le to send to large amounts of people -accessi+ility. can +e accessed from almost any%here -colla+oration. sharing idea through email -timing. can control %hen you %ant to recei#e or send the information -allo%s you to focus on the message not the sender

Ally Fox

Concerns regarding the use of e-mail: -#iruses -accessi+le %ith internet -some people still use paper -spam' messages from people you don-t ,no% -internet +ase email has limitations -e#erything that is sent can +e copied and shared -o#eruse' recei#e too much mail. o#erused due to ease of use -pri#acy' email pro#ided through schools! +usiness! similar organi$ations ha#e the right to re#ie% your mail -hac,ers -Identity of the sender. anyone can create an email address that sound safe +ut might not +e -don-t ,no% if the message %as recei#ed -loss of face to face communication -can-t tell someone-s tone or expression

Ally Fox

When %e con#erse! %e expect other people to o+ser#e certain rules of +eha#ior. /he same is true for e-mail! the most popular form of online communication. 0ere are a fe% pointers to help you communicate more effecti#ely. In the space provided, explain why each etiquette tip should be followed. 1. 2learly summari$e your message in the su+3ect line. &ou should clearly summari$e your message in the su+3ect line so that the person you-re sending the email to %ill ,no% %hat it is a+out +efore they e#en open the email. Also! %hen you clearly summari$e your message in the su+3ect line the person recei#ing the email %ill +e a+le to tell if the email is important for them to read or not. 4. 5o not use the 22 62ar+on 2opy7 function to copy your message to e#eryone.
/hese days e#eryone recei#es too much email. 8neccessary messages are annoying. If only a fe% people really need to recei#e your message! only direct to them. Also %hen you use the 22 function you share all the emails of the people you-re sending the email to.

9. 8se the :22 6:lind 2ar+on 2opy7 If you use :22 it %ill hide the emails or all the people you-re sending it too instead of sharing all their emails. ;. <eep your message short and focused. &ou should ,eep your message short and focused +ecause no+ody is going to %ant to read an email that is long and off topic. If you ram+le on a+out random things the recei#er of the email %ill get +ored and could possi+ly stop reading. Also fe%er people en3oy reading on their computer screens. =. A#oid using all 2A I/A> >E//E?S@@@ If you use all capitals letter it seems li,e someone is yelling at you or angry. A. 5on-t %rite anything you %ouldn-t say in pu+lic. If you %rite something that you %ouldn-t say in pu+lic it can +e +rought +ac, up. It can +e em+arrassing to you and if you said something that %as rude people could thin, of you in a %ay you %ouldn-t %ant them to.

Ally Fox

B. 8se emoticons"smiley-s to ensure that your message is properly understood. If you use emoticons"smiley-s the person recei#ing the email %ill properly understand your message +ecause if you-re saying something *. A#oid sending e-mail to large num+ers of people unless you ha#e a legitimate reason to do it. If you send emails to large num+ers of people it can +e considered spam ). A#oid nasty e-mail. What you say li#es so ma,e sure %hat you say isn-t nasty 1C. Include your name at the +ottom of the message.
It is important to include your name at the +ottom of the message so that the person recei#ing the email %ill ,no% %ho it-s from.