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PROJECT PLAN
VERSION: 1.0
2/8/2013
Project
Document Title
Date
12-02-2013
Author
Sudheesh R
Do cu me nt Hi sto ry
Praveen A K
Approved By
Version 1.0
Prepared By Sudheesh R
Date 08-02-2013
Awareness
Name Mr Salu Joseph Position Project Guide Date Signature
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Approvals
This Project Plan has been checked by: Name Praveen A K Position Project Manager Date 15-02-2013 Signature
This Project Plan has been approved by: Name JIthin S Position Quality Manager Date 14-02-2013 Signature
Distribution Name
Salu Joseph Praveen A K Jithin S Yasir V M K Shijin B Gopal Jithin Karun Brijin N M Sudheesh R
Role
Project Guide Project Manager Quality Manager Project Leader Technical Leader Technical Leader Technical Leader Technical Leader
Organisation
CEV,Calicut XYZ XYZ XYZ XYZ XYZ XYZ XYZ
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Table of Contents
1 ABOUT THIS DOCUMENT .................................................................................................................... 4 1.1 1.2 1.3 1.4 1.5 2 BACKGROUND TO THE PROJECT ........................................................................................................... 4 COORDINATING AREA .......................................................................................................................... 4 PURPOSE ............................................................................................................................................... 5 AUDIENCE ............................................................................................................................................ 5 REFERENCES ......................................................................................................................................... 5
3 4 5
PROJECT SCHEDULE............................................................................................................................ 6 PROJECT BUDGET ................................................................................................................................. 6 WORK PLAN ............................................................................................................................................ 6 5.1 5.2 5.3 5.4 5.5 5.6 5.7 ACTIVITY 1 INITIAL REQUIREMENTS ANALYSIS. ............................................................................... 7 ACTIVITY 2 DESIGN MODELLING. ..................................................................................................... 7 ACTIVITY 3 CODING. .......................................................................................................................... 7 ACTIVITY 4 QUALITY ASSURANCE TEST. .......................................................................................... 7 ACTIVITY 5 DOCUMENTATION........................................................................................................... 8 ACTIVITY 6 INTEGRATION AND INSTALLATION ................................................................................. 8 ACTIVITY 7 UAT. .............................................................................................................................. 8
6 7
KEY STAKEHOLDERS .......................................................................................................................... 9 PROJECT ROLES & RESPONSIBILITIES ......................................................................................... 9 7.1 7.2 7.3 7.4 7.5 7.6 PROJECT SPONSOR ................................................................................................................................ 9 STEERING COMMITTEE ....................................................................................................................... 10 PROJECT MANAGER ............................................................................................................................ 10 ADVISORY GROUP/S ........................................................................................................................... 11 PROJECT STRUCTURE AND STAFFING ..................................................................................... 11 SBBMS PROJECT RESOURCE CENTRE ............................................................................................... 13
PROJECT CONTROLS ......................................................................................................................... 13 8.1 8.2 8.3 8.4 8.5 8.6 8.7 8.8 8.9 8.10 8.11 DOCUMENTATION MANAGEMENT ...................................................................................................... 13 PROJECT PROGRESS TRACKING .......................................................................................................... 14 PROJECT COST MANAGEMENT ........................................................................................................... 14 PROJECT TIME MANAGEMENT............................................................................................................ 14 PROJECT QUALITY MANAGEMENT ..................................................................................................... 15 PROJECT HUMAN RESOURCE MANAGEMENT ..................................................................................... 15 PROJECT PROCUREMENT MANAGEMENT............................................................................................ 15 PROJECT RISK MANAGEMENT ............................................................................................................ 15 PROJECT ISSUES MANAGEMENT ......................................................................................................... 16 PROJECT CHANGE MANAGEMENT ...................................................................................................... 17 PROJECT PROGRESS REPORTING......................................................................................................... 17
RESOURCES ........................................................................................................................................... 18 9.1 9.2 9.3 ACCOMMODATION. ............................................................................................................................. 18 COMPUTER HARDWARE AND SOFTWARE. .......................................................................................... 18 WORD PROCESSING. ........................................................................................................................... 18 APPENDIX A ORGANISATIONAL CHART .............................................................................. 19 APPENDIX B WORK BREAKDOWN STRUCTURE................................................................. 20 APPENDIX C COMMUNICATIONS MANAGEMENT PLAN ................................................. 21 APPENDIX D - RISK MANAGEMENT PLAN ............................................................................... 22
10 11 12 13
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This Project Plan (PP) provides the overall approved work plan for the SBBMS project. It defines the scope, budget, schedule, risks, personnel and deliverables of the project and also includes a number of subsidiary plans that help define, monitor and control the project. This PP guides the work of the Execution and Closeout phases.
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1.3 Purpose
The purpose of this document is to provide a Project Plan for the work to complete this project to develop the SBBMS system for XYZ.
1.4 Audience
The intended readers of this project Plan are all the participants in the project, to provide them with a plan for the activities that they are to perform to minimize risk and ensure that they deliver a high quality system, which include deliverables they are to produce and Indicate the required effort budgets and timescales.
1.5 References
To fully understand the background to this project, the reader should also be familiar with The SBBMS Quality Plan (references CEV-SBBMS-PP-1.0) and User Requirements Specification (reference SBBMS/URS)
Project Scope
This system is having the facility of tracking Donors information which will be available in quick time. GroupWise listing of various blood groups The system is smart enough to choose different donors every time, instead of selecting the same donor after every 3 months period. It help in organizing blood donation camps. Before any blood donation camp, registered citizens gets all the details regarding the camp via sms or email. Anybody can check the availability of blood groups.
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Project Schedule
The Project Schedule is detailed in the Work Breakdown Structure in Appendix B. The proposed start date for this project is : 20/01/2013 The expected end date for this project is : 28/03/2013
Project Budget
The project costs are detailed in the Work Breakdown Structure in Appendix B. The summation of these costs forms the Project Budget that comprises: The project budget is detailed below: SBBMS (Staff) Human Resources: Capital Assets: Other Operational (Materials/Travel/Consumables): 420 Hours 10500 4500 1500 Total Cost 16500 Optional Margin 4500 Total Project Budget 21000
WORK PLAN
The following work program has been identified to complete the development of the system according to the approach described in Section 2. Activity 1 Activity 2 Activity 3 Activity 4 Activity 5 Activity 6 Activity 7 : : : : : : : Initial Requirements Analysis. Design Modelling. Coding. Quality Assurance Test. Documentation. Integration. UAT.
Activities 1 through 4 contain the planning and system modelling activities to communicate our team members understanding SBBMS to users. Activities 5 through 7 are technical activities required to produce the system. Activity 8 is to allow main users
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to test and accept the system. The work to be performed in each activity is described in the following subsections.
Upon the project initialization, the user requirements are scope out and plan. The high level user requirement specification is produced for SBBMS stakeholders to review and verify. Mr. Yasir will be one point of contact to liaise with SBBMS stakeholders. A work break down structure is prepared based on the user requirement, so that the works involved are understood by both our team and SBBMS stakeholders.
5.2
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5.7
Activity 7 UAT
After the environment is setup and testing data is uploaded, the next stage will be for the users to test the system in a User Trial. This trial will form the basis of the process by which the user will accept the system. The following tasks will be performed.
5.7.1 Planning
The Project Manager will liaise with SBBMS to arrange the User Trial and ensure that main users are available to conduct the test. The Manager will also agree with the user, the duration of the trial and the method by which the users should report errors, observations and suggestions. This will be documented in a User Trial Plan document.
5.7.2 UAT
The user staff will use the system and run thru all the uses cases to ensure the system functions as specified. All team members will provide continuous support to the users during the trial period. All errors detected, observations and suggestions will be reported in the form agreed at the planning stage.
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6 Key Stakeholders
The following individuals, groups or organisations have been identified as key Stakeholders to this project: Name Mr .Prasanth Organisation HOD of MCA Department Relationship to Project Proposer
Communications to specific Key Stakeholders that require information from the project (or to the project) are detailed in the Communication Management Plan (Appendix C).
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4. Approving the project scope and documentation, particularly the Project Proposal, Project Plan and Close-out Report; 5. Reviewing Project Progress Reports; 6. Resolving issues beyond the Project Managers authority; 7. Examining the project at the close-out phase and approving / rejecting the deliverables as part of the signing off of the Close-out Report; and 8. Attending and chairing the monthly Steering Committee meetings (where applicable).
The role and responsibilities of the Steering Committee members include: 1. Providing advice and guidance to the Project Sponsor; 2. Ensuring the project complies to the governance requirements of the organisation; 3. Reviewing all key project documentation (as advisors to the Project Sponsor), including the Project Proposal, Project Plan , and Project Progress Reports; 4. Providing guidance to the Project Manager based on the assessment of the projects progress and any significant challenges that may arise; 5. Assisting in resolving issues beyond the Project Managers authority, by executive influence and where appropriate; and 6. Attending all Steering Committee meetings.
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Identifying, analysing, monitoring and controlling extreme and high project risks and their treatment status; Identifying, recording, analysing, allocating and overseeing the resolution of issues; Analysing project Change Requests and making a recommendation to the Project Sponsor. This includes implementing approved changes, and updating project documentation in accordance with the change outcomes; Ensuring quality checks are undertaken and documented in accordance with the PP; Leading the project team to meet the project objectives; Authorising project expenditure in accordance with the project budget and in alignment with all SBBMS policies; Attending Steering Committee meeting as the executive officer; and Attending and chairing the project team meeting that reviews the progress of planned tasks, as well as issues, changes and risks.
The roles and responsibilities of an Advisory Group members include: 1. Reviewing and providing feedback and advice on concepts and documents as presented by the project team; 2. Providing specialist views when required; 3. Collaborating with any entity or body for which they represent, and thereby providing a representative opinion (where required) based on the purpose of their role; and 4. Attending Advisory Group meetings.
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The role and responsibilities of the project team members include: 1. Undertaking the tasks as assigned and as professionally as possible, as specified in the Work Breakdown Structure; 2. Reporting to the Project Manager and notifying where negative or significant deviations in the planned project scope, schedule, budget or quality occur; 3. Identifying and reporting any risks, issues and proposed changes; and 4. Attending all project meetings, providing input where appropriate (i.e. active participation). Please note that organisational line management responsibilities may still exist for project team members relating to their employer obligations, however these are not detailed in this Plan.
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To be able to update the Project Register and other PRC-related documentation, the Project Manager is to forward the following signed documents: Project Proposal Project Plan Change Requests NDA Close-out Report Lessons Learnt Report
Project Controls
These documents are also used to update the Project Registers status.
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9 RESOURCES
The supporting resources required to enable the project team to undertake the activities specified in Section 3 are described as below:
9.1 Accommodation.
The development work will be undertaken in ISSs break out room. No additional office space is required.
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10
Project Technical Leader Shijin B gopal Project Technical Leader Sudheesh R Project Technical Leader Brijin N M Project Technical Leader Jithin Karun
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11
This detailed Work Breakdown Structure sets out the work plan for the project, and was used as the basis to calculate the budget, resource allocation and schedule. ACTIVITY / TASK WBS No. Activity or Task Detail HOURS SBBMS Human Resources Effort (Hours1) 21 60 150 120 69 420 420 SBBMS Human Resources () BUDGET Capital Assets () 100 100 2200 2000 100 4500 Other Operational Expenses (e.g., Materials / Consumables / Travel) () 550 100 100 50 700 1500
1 2 3 4 5
Requirement Collection Planning Modelling Construction(coding, testing) Deployment TOTAL COLUMN EFFORT HOURS: Total Cost Optional Margin 4500
525
SBBMS Human Resources Effort should be based on 7 hours being equivalent to one day, based on a 35 hour work week.
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Ref 1 2 3
Frequency / Date
Responsible Officer
Within 7 days of meeting Project Manager Monthly Monthly Project Manager Project Manager
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1 2
Unlikely Rare
Technology Maturity Not all supporters were involved in developing their roles and responsibilities. Less awareness of project No formal benefit-cost analysis has been done Spends insufficient time on one or more stages. Insufficient design tools
Search for Secondary service provider Early and frequent meetings One or more key project supporters are reassigned Formal Benefit-cost must be done Keep the schedule properly Keep proper design tools
Possible
Quality less System Suspend the Project Quality less system Quality less system
Quality Manager
4 5 6
Financing or budget shortfall Milestone failure due to unrealistic schedule Design not completed or not feasible
Details of the definitions used for this Risk Management Plan are detailed on the next page.
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Approval Record
Project Name Document Ref Approved by: Authorised by: The document authorisation appears on the title page. The structure of the publication is logical. The distribution list is correct. The title page is signed. Calculations appear reasonable, are neatly presented and have been checked. Theory and formulae are correct and properly applied. Illustrations are relevant, readable and logically placed. There are no typographical errors. Units are consistent throughout. The security classification is correct. There are no obvious omissions. The document complies with the Client's requirements, however specified. Responsibility is accepted for all opinions, conclusions and recommendations. The document does not run counter to company policy. CEV-SBBMS-PP-1.0 Date: 15-02-2013 Date: 15-02-2013 SBBMS Project