HOME & SCHOOL ASSOCIATION, DUNDAS CENTRAL PUBLIC SCHOOL

Meeting Minutes - Tuesday, September 15th, 2009 - Rev. 1

TOPIC/ ISSUE/ ACTIVITY DETAILS & STATUS ACTION TO BE TAKEN

Present at Meeting: Michelle Chin MC, Barry Morlog BM, Jenn George JG, Heidi Branton HB, Helen Bartley HB, Jan Racine JR, Carolyn
Sheppard Cocchio CSC, Sara Dickinson SD, Louise Infurnari LI, Denise Montgomery DM, Teresa Lennox TL, Nicole Ferris NF, Krista Darling
KD, Mary Gillis MG, Jenny Pepper JP, Leslie Rockwood LR, Tina Vermiere TV.
Regrets: Jane Lindsay JL, Sara Croke SC,
Minutes taken by: DM

WELCOME: by Michelle Chin

PRESIDENT'S REPORT: Michelle Chin

Review of June Meeting EOY Picnic went well. The Staff

Appreciation Lunch was lovel, thank you
Jane Lindsay. A profit of $1000 was made
at the plant sale, thank you Jane Lindsay
and Denise Montgomery.

H&S New Executive See attachment for descriptions. To be elected at October meeting.

Review Meeting Schedule 2009 Tues Sep 15, Wed Oct 7, Tues Nov e, BM to confirm
Wed Dec 2, 2010: Tues Jan 5, Wed Feb
3, Tues Mar 2, Wed Apr 7, Tues May 4,
Wed Jun 2

Review and Approve List of Initiatives & MC gave a proposed list, see attached for To be reviewed, revised & approved at October
Events for 2009-2010 details meeting.

H&S EVENTS:

Meet the Teacher BBQ HB will sell Spirit Wear.

Date: Sep 24 2009 5:00 - 7:00 DM will host H&S welcome table.
Leader: MC MC has organized BBQ (Super Sub) and Contact Denise Montgomery to volunteer at picnic-
will lead setup but leave shortly 905-628-7984
afterwards.

QSP Magazine Fundraiser our biggest fundraiser, approx $4500

Date: Sept 24 – Oct 13 2009 profit!
Leader: MC needs help for kickoff and order KD will compile orders.
tracking.

Holiday Greens & Poinsettas Helen offered to lead initiative HB to contact Mr Swackhammer re Poinsettas.
Date: tbd
Leader: Helen Bartley HB to work out dates with BM

Holiday Baskets Helen offered to lead initiative? ensure end of Greens and start of Baskets do not
Date: tbd coincide!
Leader: Helen Bartley

End of Year Picnic Last year budgeted for $500.

Date: June 2010 CSC will organize it again.
Leader: Carolyn Sheppard Cocchio

H&S ONGOING INITIATIVES:

Food for Thought Committee Approved last June to use profits from JG, MC, DM interested in particpating
Leader: Mary Gilis holiday baskets to fund initiative.
Profits from Sub Days will also fund MG to chair first meeting - end Sep to early Oct.
program (may be offered twice a month).

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 HOME & SCHOOL ASSOCIATION, DUNDAS CENTRAL PUBLIC SCHOOL
Meeting Minutes - Tuesday, September 15th, 2009 - Rev. 1

TOPIC/ ISSUE/ ACTIVITY DETAILS & STATUS ACTION TO BE TAKEN

Head Lice Check Program JP has offered to check students for head BM to organize training for voluteer parents
Leader: lice.

Heritage Committee A kindergarten heritage plaque recognizing Plaque to be unveiled in a ceremony in Spring
Leader: Jane Lindsay, Michelle Chin et al. DCPS as one of the very first kindergarten 2010. BM to confirm date of Open House.
programs in North America is in the
works.

Recess Improvements LI will head a recess committee.
Leader: Louise Infurnari
A request to parents will go out shortly to
donate balls and board games for recess
play: each classroom will receive a
bag/bin of balls with classroom number.
BM will put together correspondence about what
equipment the board (does not) allow on school
property.
BM to advise what items kids can (not) bring to
recess (skipping ropes, balls)
H&S to consider purchasing mesh bags for each
class. Students (not staff) encouraged to take
responsibility for the equipment.

SCHOOL WISH LIST spent $8800 for school wish list last year: BM to contact staff and develop wish list for this
Date: ongoing initiative 12 folding tables, Forest of Reading library school year.
Leader: MC books, part QSP profit, 3 computer
projectors, 4 musical instruments.

First priority this year is for physical MC to contact Mr. Verschoor for list of needs.
activity: request for team sports shirts.
Outdoor basketball hoops and posts to be BM to present costs for consideration.
installed, this may come out of special
Playground Structure Fund.

SPIRIT WEAR HB will head Spirit Wear sales. Booth at Contact HB if you have any ideas about new
Leader: Helen Bartley Meet the Teacher BBQ. merchandise.

TREASURER’S REPORT: by Heidi Branton

There is $2000 left in account. Very close HB will present a detailed report in October.
to June’s report.

SCHOOL REPORT: by Barry Morlog

see attachments.
BM introduced our new Vice-Principal Jen
George -- Welcome!

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 HOME & SCHOOL ASSOCIATION, DUNDAS CENTRAL PUBLIC SCHOOL
Meeting Minutes - Tuesday, September 15th, 2009 - Rev. 1
TOPIC/ ISSUE/ ACTIVITY
Calendar Update
Building Upgrades
Student Teachers, Student Educ.
Assistants, Coop Students
Athletics
Current School Enrolment
EQAO - preliminary results (JG)
OTHER BUSINESS:
NEXT MEETING – TUESDAY, SEPTEMBER 15th 2009 @ 7:00PM in staffroom. Childcare available.
(the plan is to alternate first Tuesdays and Wednesdays of each month)
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DETAILS & STATUS ACTION TO BE TAKEN
Wed. Sept. 16 - B-ball nets installed These are listed in monthly newsletter calendar
Fri Sept 18 - Brock Student Teachers visit
Mon Sept 21 - SG 3 - Pitch Tourn. - Miss
Lyall
Tues. Sept 22 - JG 3-Pitch Tourn - Mr.
Dean
Wed. Sept 23 - SB - 3-Pitch Tourn - Mr.
Verschoor
Thurs. Sept 24 - JB 3-Pitch Tourn - Mr.
Bennett - QSP Assembly (12:20 pm),
Meet the Teacher BBQ (5-7pm), Gr. 7 St.
Donat Trip Present. 7pm.
Fri. Sept. 25 - Learn. Comm./P.A. Day-
Great incentive to put these two days
together.
Tues. Sept. 26 - Gr. 8 Stratford Trip,
School Council Meeting 7pm
Fri. Oct. 9- Gr. 7 Hep B shots & Gr. 8
Girls HPV (those desiring)
Oct. 10-12: Thanksgiving Weekend
Soffits and fascia have been replaced, the BM
windows are being painted and the
screens will arrive when windows are
completed. The ventilation in the school is
being worked on to improve air
circulation.Three new basketball nets have
been installed. Gym floor still has to be
done, may be cheaper to install new.
Mrs. Bloom - Mrs. Dodge
Mrs. Bennett - Ms. Walker
Mrs. DiDonato - Ms. Moulden
Mrs. Waller - Ms. Elphick
Mr. Bell - Mr. Fraser
Cross country is starting up. More JR will update extracurricular list on our school
communication is needed between school website. Athletic seasons are laid out on school
and parents regarding school's board website.
extracurricular activities.
Lower elementary classes are full. Gr. 4's
are low and Gr. 5's are high. Will find out
Thurs.Sept. 17 if the classes have to be
reorganized.
Officially public Sept. 16. Gr. 3 results Results available on school board website
continue to make gains, with a little dip in
math, but over 5-year period it's an
upward trend. A very strong class with
absolutely amazing results. Gr. 6 results
don't show same gains, however we're
doing well provincially. We have to make
sure we see same kind of gains at junior
level as we do at primary.
printed: 9/21/2009 12:13 PM Page 3 of 3
 DUNDAS CENTRAL
HOME & SCHOOL ASSOCIATION
““TThhee BBeesstt ffoorr EEaacchh SSttuuddeenntt””

Agenda for Tuesday, September 15th, 2009 – 7:00 pm – 8:30 pm

Welcome!

School Report Barry Morlog

President’s Report Michelle Chin

• Quick Review of June's Meeting. See attachment.
• H&S Executive - to be elected in October. See attachment.
• Review Meeting Schedule 2009: Tues Sep 15th, Wed Oct 7th, Tues Nov 3rd, Wed Dec 2nd, 2010: Tues Jan
5th, Wed Feb 3rd, Tues Mar 2nd, Wed Apr 7th, Tues May 4th, Wed Jun 2nd.
• Review and Approve List of Initiatives & Events for 2009-2010. See attachment.

Treasurer’s Report Heidi Branton

H&S Events & Initiatives

• Meet the Teacher BBQ- September 24th 5:00 – 7:00 pm - MC
• QSP Magazine Fundraiser – September 24th- October 13th - MC
• End of Year Picnic – Debrief- Carolyn Sheppard-Cocchio
• Spirit Wear – Helen Bartley
• Food 4 Thought Committee – Mary Gillis
• DCPS Heritage Committee – Jane Lindsay

School Wish List:

Spent $8800 last school year: $1500 QSP profit to school, $700 on 12 Folding Tables, $1100 on Forest of
Reading Library Books, $1100 on Holiday Baskets for 11 Families in need, $1800 on 3 Computer Projectors
(Science Room, Middle, Primary), $1700 on Music Instruments - clarinets and flutes, $900 on Grade 8 Graduation
( Food & Awards).

First item in line this year is for Physical Activity - request this past year was for $500 gym consumables and
$1500 for volleyball posts this year which Mr. Verschoor was able to get from District. Latest requests were for
team sports shirts and outdoor basketball hoops (use funds from Playground Fund). Would be great to obtain
some gross motor equipment that can be used outside year round during recess, give students the responsibility
to bring out and put away. $2000? Should we ask parents to donate an item that will be specifically kept in their
childs’ class?

Any Other Business?

Our Next Meeting: Wednesday, October 7th, 7:00 - 8:30 pm Staff Room

NOTES:

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 DUNDAS CENTRAL PUBLIC SCHOOL Tues. Sept. 15, 2009

HOME & SCHOOL ASSOCIATION

Principal’s Report

1. Introduction – Vice-Principal Jennifer George

2.. Calendar Update

Wed. Sept. 16 - B- ball nets installed
Fri. Sept. 18 - Brock Student Teachers visit
Mon. Sept. 21 - SG 3-Pitch Tourn. - Miss Lyall
Tues. Sept. 22 - JG 3-Pitch Tourn. - Mr. Dean
Wed. Sept. 23 - SB 3-Pitch Tourn. - Mr. Verschoor
Thurs. Sept. 24- JB 3-Pitch Tourn. - Mr. Bennett - QSP Assembly (12:20 pm)
- Meet the Teacher BBQ (5-7 pm) - Gr. 7 St. Donat Trip Present. 7 pm
Fri. Sept. 25 - Learn. Comm. / P.A Day
Tues. Sept. 26 - Gr. 8 Stratford Trip - School Council Mtg. 7 pm
Fri. Oct. 9 - Gr. 7 Hep B shots & Gr. 8 Girls HPV (those desiring)
Oct. 10-12 - Thanksgiving Weekend

3. School Enrolment / Possible Re-organization

JK - 18 Gr. 4 - 19 Gr. 7 - 32
JK/SK - 17 Gr. 4 - 18 Gr. 7 - 32
SK -18 Gr. 5 - 26 Gr. 8 - 28
SK - 19 Gr. 5 - 26 Gr. 8 - 28
Gr. 1 - 19 Gr. 5/6 – 24 Gr. 8 -28
Gr. 1 - 19 Gr. 6 -24
Gr. 1/ 2- 9/12 Gr. 6 - 24
Gr. 2 - 22
Gr. 2/3 – 8/13
Gr. 3 - 21
4. EQAO – preliminary results

5. Building Upgrades
soffits & fascia / windows & screens / air circulation / B-ball nets / gym floor???

6. Student Teachers, Student Educ. Assistants, Coop Students

Mrs. Bloom - Ms. Dodge Mrs. Waller - Ms. Elphick

Mrs. Bennett - Ms. Walker Mr. Bell - Mr. Fraser
Mrs. DiDonato- Ms. Moulden

7. Athletics
8. A.O.B.

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 Home & School Initiatives, School Year 2009-2010 - DRAFT
Leader End Date Expected Budget Income Expenses Profit Complete Notes
( September 2008 to date to date or for
- June 2009 ) (Expense) year?

1 Starting Bank Balance as of Sep 1, 2009 3,000

2 Negative numbers are shown in (brackets)
3 2009 Events: - positive budget numbers are money makers
4 Meet the Teacher BBQ 2009-Sep-24 500 -
5 QSP Magazine Fundraiser 2009-Oct-13 4,500 -
6 Family Movie or Dance Night 2009-Oct-15 500 -
7 Winter Clothes Closet 2009-Nov-06 - -
8 Remembrance Day @ Cenotaph 2009-Nov-11 (60) -
9 Holiday Greens Fundraiser 2009-Dec-04 800 - part of proceeds towards Gr. 8 Grad
10 Holiday Baskets/ Food & Toy Drive 2009-Dec-12 900 - proceeds towards Food for Thought Program
11 -
12 2010 Events: -
13 Family Movie or Dance Night 2009-Feb-14 500 -
14 Book Swap 2010-Mar-13 (100) - book prize for class guessing # books swapped
15 Staff Appreciation Lunch 2010-Apr-22 (100) -
16 Attend OFHSA AGM & Conference 2009-Apr-26 (250) -
17 Family Movie or Dance Night 2010-Apr-30 500 -
18 Plant Sale 2010-May-06 1,500 -
19 School Play 2010-May-15 (100) -
20 End of Year Picnic & Fun Fair 2010-Jun-18 500 -
21 Grade 8 Grad Awards 2010-Jun-22 (300) - $50 H&S award, $10 supplement on others
22 Grade 8 Grad Food 2010-Jun-22 (300) -
23 -
24 Ongoing: -
25 Administration ongoing -
26 - bank fees HRB ongoing (100) -
27 - OFSHA membership dues HRB ongoing - -
28 Attend Hamilton District H&S Meetings MC ongoing -
29 Childcare at H&S meetings HHB ongoing -
33 Food for Thought MG ongoing (1,000) -
30 Friendship Stop @ Recess ongoing -
31 Gifts - staff, etc. ongoing (500) -
32 Grow for Green MC ongoing 100 - 3% of Holland Park sales by DCPS supporters
33 Heritage Committee MC/ JL ongoing (500) - $1500 profit from 150th
34 Spirit Clothing HHB ongoing - set in place for Sep 2009 kickoff
35 The Club Scene JR ongoing -
36 Website Development MC ongoing -
37 -
38 School Wish List: -
39 1/3 QSP profit to school 2009-Oct-31 (1,500)
40 - 6 folding tables (350) -
41 - gym consumables, basketball hoops, recess equipment2009-Sep-30 (2,000) -
42 - stage footlights 2009-Sep-30 (1,100) -
43 - library books 2009-Oct-31 (500) -
44 - curriculum enhancement - workshops, etc… (1,000) -
45 -
46 -
47 - - - -
48 540 - - -
49 Current Bank Balance:
50 less Unfinished Budgeted Projects to year end: 540 estimate only
51 less Buffer to keep in account: (1,000)
52 Amount left to spend this year: 2,540
53
54 Notes: Proposal by MC, to be finalized for use as a planning tool.
55
56

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 Students
Parents
Staff
# Years Undertaken

K-3
4-6
7-8
Enhance Learning
Wish List

Extracurricular
Infrastructure
Improve H&S

Net Expense
Community
Dundas Central

Community
Curriculum

Net Profit
Leader 2
Leader 1

Amount

Dundas
Greater
School

Notes
Date
WISHLIST for 2009-2010, Additional Items (updated wish list for 2009-2010 required)

trip subsidies - ??? x x

gym - score board? $$$? H&S purchased small scoreboard in 2007 x x x x discuss with Mr. Verschoor
gross motor play equipment for recess x x x what is acceptable to HWDSB?

Support the School Wish List (see below for more items):

- drama makeup / stage footlights x x

- technology: tba x x x x x one system per division
- student/ staff curriculum enhancement - workshops, etc… x x x x x
- level school green x x x

- gym consumables 2009-2010 x x x

Wish List History:

QSP profit - 1/3 to school 2008-2009 $1,500 x x

12 Folding Tables 2008-2009 $700 x x
Forest of Reading Library Books 2008-2009 $1,100 x x x x x x
Holiday Baskets for 11 Families in need 2008-2009 $1,100 x x
3 Computer Projectors (Science Room, Middle, Primary) 2008-2009 $1,800 x x x x x
Music Instruments - clarinets and flutes 2008-2009 $1,700 x x x x
Grade 8 Graduation - Food & Awards 2008-2009 $900 x x

2 Smart Boards (no projectors) 2007-2008 x x x x x

Bosch Power box (portable CD player) for gym 2007-2008 x x x x
Grade 8 Graduation Support 2007-2008 x x x x x
library books 2007-2008 x x x x

clarinets 2006-2007 x x x x
Grade 8 Graduation Support 2006-2007 x x x x
gym office renovations 2006-2007 x x
kindergarten playground equipment 2006-2007 x x
library books 2006-2007 x x x x
portable speakers and footlights and sound system for the gym 2006-2007 x x
scoreboard, small 2006-2007 x x

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 DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS
DRAFT - SEPTEMBER 2009

Below are descriptions of the executive positions for the Home & School. Do consider
yourself for a position, it is difficult to commit the time and energy, we all have such
busy schedules these days. Or, become the leader of a single event or initiative.
Without leaders, events and initiatives, our reason for being, cannot happen.

The roles of President, Treasurer and Communications Secretary are the minimum
necessary for the functioning of Home & School. The other roles are desirable but
optional support roles to help ease the workload on the first three volunteers. The Exec
for 2009-2010 will be determined at the October 2009 meeting. With the exception of
President and Treasurer, roles could be shared or combined to fit.

Also we need at least six (6) families to become members of the Ontario Federation of
Home & School OFHSA. We require this to cover ourselves for liability at events and to
bring our voice to the provincial level. It costs $15 for the year, and gives you an official
voting voice on any of the major issues that may face us during the year. Families that
contribute an extra $10 to make it $25 will receive a tax receipt.

Duties of the President

* Represents the Home & School. Keeps the interests of the school community first and
foremost.
* Provides leadership, insight and direction.
* Calls and chairs monthly meetings and sets agenda.
* Along with the Treasurer, prepares the annual budget.
* After their term, the President is available to support the new President.

Duties of the Vice-President

* Assists, supports and fills in for the President, Exec and Leaders to the best of their
ability.
* Keeps up to speed with H& S and school issues and perhaps takes on a pet project
where they see a need.

Duties of the Past President

* Available for consultation to ensure successful continuity of the Home & School.
* Provides past experience and historical information relevant to present issues.

Duties of the Treasurer

* Works with the President in all financial matters of the Home & School.
* Pays bills and records all income and expenditures.
* Attends monthly meetings and provides a detailed financial status report with which
the group can make good decisions.

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 DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS
DRAFT - SEPTEMBER 2009

Duties of the Communications Secretary

* Attends and records minutes of the monthly meetings.
* Compiles and distributes minutes in a timely fashion - electronically for distribution
asap after the meeting.
* Maintains the H&S area of the school bulletin board, posting hard copies of Meeting
Notices, Agenda, Minutes, etc.
* Keeps archives of all Home & School activity for the year.
* Sends out reminders of meetings at least one week prior to the date, attaching
previous meeting minutes and new agenda in pdf format ready for the Website Editor

Duties of the Website Editor

* keeps the H&S page on the school website up to date and relevant, including the
posting of meeting minutes
* this person must be approved by the school’s Webmaster

Duties of the OFHSA Representative

* Represents Dundas Central Home & School at a city wide and provincial level, by
attending relevant meetings and activities.
* Communicates back as necessary at monthly meetings, distributes OFHSA mailings
and communiques to members.

Duties of the Volunteer Coordinator

* Assists the event leaders in finding student and parent volunteers for specific tasks.

Duties of the Publicity Chair

* Organizes publicity for the Home & School events (before and after) such as website,
community listings (Dundas Star News, Cable 14 etc), signs, flyers – supports the
leaders of events and committees.
* Prepares Home & School submissions for the school monthly newsletters by the 20th
of each month.
* Updates calendar of events for website.

NON EXECUTIVE POSITIONS

Duties of Event Leaders & Leaders of Ongoing Initiatives

* Makes ideas happen! Takes an idea from initial concept to fruition, after approval
from H&S and school.
* Relies on the Volunteer Coordinator and Publicity Chair for assistance.
* Chairs separate event meetings as required with interested volunteers.
* Provides status reports at the monthly meetings.

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