Enterprise Structure A COMPLETE GUIDE TO

ENTEPRIS E STRUCTU RE
INCLUDES DEFINATIONS, CUSTOMIZATION STEPS, TRANSACTION CODES

Enterprise Structure INTRODUCTION TO SAP SAP was founded in 1972 in Walldorf, Germany. It stands for Systems, Applications and Products in Data Processin . !"er t#e years, it #as rown and e"ol"ed to $ecome t#e world premier pro"ider of client%ser"er $usiness solutions for w#ic# it is so well &nown today. '#e SAP (%) enterprise application suite for open client%ser"er systems #as esta$lis#ed a new standard for pro"idin $usiness information mana ement solutions. '#e main ad"anta e of usin SAP as your company *(P system is t#at SAP #as a "ery #i # le"el of inte ration amon its indi"idual applications, w#ic# uarantee consistency of data t#rou #out t#e system and t#e company itself. In a standard SAP pro+ect system, it is di"ided into t#ree en"ironments, De"elopment, ,uality Assurance and Production. SAP is ta$le dri"e customi-ation software. It allows $usinesses to ma&e rapid c#an es in t#eir $usiness re.uirements wit# a common set of pro rams. /ser0e1its are pro"ided for $usiness to add in additional source code. 'ools suc# as screen "ariants are pro"ided to let you set fields attri$utes w#et#er to #ide, display and ma&e t#em mandatory fields. SAP (%) Financial Accountin system is desi ned for automated mana ement and e1ternal reportin of eneral led er, accounts recei"a$le, accounts paya$le and ot#er su$0led er accounts wit# a user defined c#art of accounts. As entries are made relatin to sales production and payments +ournal entries are automatically posted. '#is connection means t#at t#e 2$oo&s2 are desi ned to reflect t#e real situation. (%) 3inancial Accountin i"es you t#e a$ility to centrally trac& financial accountin data wit#in an international framewor& of multiple companies, lan ua es, currencies and c#arts of accounts. '#e fully inte rated SAP finance accountin systems offers a compre#ensi"e ran e of capa$ilities wit# open, inte rated data flow and user0friendly

#andlin for t#e e1ternal accounts. *"ery company needs Accountin to pro"ide information to s#are#olders, creditors, employees, and eneral pu$lic. SAP Accountin application consists of t#e followin components, w#ic# are, Accountin , 4ontrollin , and 'reasury. Accountin is inte rated wit# 5o istics and 6uman (esources components. SAP pro"ides Pre confi ured systems for "arious industries wit# specific c#arts of accounts. SAP supports multilin ual approac#, fle1i$le currency #andlin , and country0 specific functions for ta1es, reportin , and payment transactions. SAP Accountin System offers you a complete set of applications7 3inancial Accountin 83I9 includes General 5ed er Accountin 4onsolidation Accounts Paya$le Accounts (ecei"a$le Asset Accountin Special 5ed ers
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Enterprise Structure

INDE! 1.1. D*3I;A'I!;S .................................................................................................................. < 1.2. 4ompany7 ............................................................................................................................ < 1.). 4ompany 4ode7 .................................................................................................................. < 1.<. 3iscal =ear7 ......................................................................................................................... < 1.:. Account Groups .................................................................................................................. < 1.>. 4#art of Account................................................................................................................. < 1.7. ;ormal postin period7 ....................................................................................................... < 1.?. Special postin period7........................................................................................................ : 1.9. Postin Period @ariant7 ....................................................................................................... : 1.1A. 3iscal =ear7 ..................................................................................................................... : 1.11. 3iscal =ear @ariant7 ........................................................................................................ : 1.12. Document ;um$er7......................................................................................................... : 1.1). 3ield Status @ariant7 ....................................................................................................... : 1.1<. 'olerance Groups for *mployees7 .................................................................................. > 2. 4/S'!BIC'I!;................................................................................................................. .. > 2.1. Define 4ompany7 ................................................................................................................ > 2.2. Define 4ompany 4ode7....................................................................................................... 7 2.). Assi nment of 4o. 4ode to 4ompany7 ............................................................................... ? 2.<. Baintain 3iscal =ear @ariant.............................................................................................. 9 2.:. Assi n 4o. 4ode to 3iscal =ear @ariant ........................................................................... 1A 2.>. Define @ariants for !pen 4lose Postin Periods.............................................................. 1A 2.7. !pen D 4lose Postin Periods.......................................................................................... 11 2.?. Assi n Postin Period @ariants to 4ompany 4ode

.......................................................... 12 2.9. Document ;um$er (an es ............................................................................................... 1) 2.1A. Definin Document 'ypes ............................................................................................ 1< 2.11. Definin Ba1imum *1c#an e (ate Difference per 4ompany 4ode ........................... 1> 2.12. Baintain 3ield Status @ariants...................................................................................... 1> 2.1). Assi n 3S@ to 4ompany 4ode ..................................................................................... 17 2.1<. Define 'olerance Groups for *mployees ..................................................................... 1? 2.1:. *dit 4#art of Account ................................................................................................... 2A 2.1>. Assi n 4o 4ode to 4#art !f Account........................................................................... 22 2.17. Define A%c Group.......................................................................................................... 2) 2.1?. Define (etained *arnin s A%c ...................................................................................... 2< 2.19. *nter Glo$al Parameters ............................................................................................... 2: 2.2A. Baintain 4ontrollin Area ............................................................................................ 2> 2.21. Assi n company code to controllin area ..................................................................... 2? 2.22. Acti"ates components % control indicator. .................................................................... 2? 2.2). Baintain ;um$er (an es for 4ontrollin Documents ................................................. )A 2.2<. Baintain @ersions ......................................................................................................... )A 2.2:. 4reate 4ost *lements .................................................................................................... )2

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Enterprise Structure

1. DEFINATIONS 1.1. Company: 4ompany represents a smallest or ani-ational unit for w#ic# indi"idual financial statements can $e drawn up accordin to t#e rele"ant commercial law. A company can consist of one or more company codes. All company codes wit#in a company must use t#e same transaction c#art of accounts and t#e same fiscal year $rea&down. '#e company code currencies, on t#e ot#er #and, can $e different. A company #as one local currency in w#ic# its transaction fi ures are recorded 1.2. Company Code: In SAP , company code represents, a stand0alone le al entity t#at prepares its financial statement. It is central entity in 3I , all transaction in 3I will $e posted to one company code. A company may $e assi ned to more t#en one company code 1.3. Fiscal Year: 3iscal year represents period of time wit#in w#ic# transaction will $e posted. It consists of num$er of normal postin periods and special periods t#at are followed in t#e Accountin year of t#e 4ompany and to prepare t#e Ealance S#eet and Profit and 5oss account for reportin . 1.4. Acco n! "ro ps 4lassification of G5 accounts , wit# respect to certain criteria and function. Account roups controls num$er ran e and field status of t#e G5 Accounts. 1.#. C$ar! o% Acco n! A classification sc#eme consistin of a roup of eneral led er 8G%59 accounts. A c#art of accounts pro"ides a framewor& for t#e recordin of "alues, in order to ensure an orderly renderin of accountin data. '#e G%5 accounts t#ey contain are used $y one or more company codes. 3or eac# G%5 account, t#e c#art of accounts contains t#e account num$er, t#e account name and ot#er, tec#nical information. 1.&. Normal pos!in' period: It represents period in t#e fiscal year. ;ormally t#is reFresents a particular mont#

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Enterprise Structure 1.(. Special pos!in' period: Special postin periods represents part of normal postin , used for special purpose to trac& t#e closin entries

1.). *os!in' *eriod +arian!: It is "ariant, t#at controls, w#ic# postin period8s9 are open for postin for eac# company code. ;ormally we are definin one postin period "ariant for one company code. If one postin period "ariant was attac#ed to more t#en one company code, t#ese companyGs $e#a"e in t#e same way for open and close postin period. 1.,. Fiscal Year: 3iscal year represents time frame of accountin period. Generally one fiscal year consists of 12 mont#s. /nder special circumstances a fiscal year may consists of period lesser t#en 12 mont#s 1.1-. Fiscal Year +arian!: 3iscal year "ariant is a "ariant, may $e used in more t#en one company code, #oldin data for fiscal year. 1.11. Doc men! N m.er: '#e document num$er is t#e &ey t#e SAP (%) system to access t#e accountin document posted in t#e system. '#e document num$er is uni.ue per 4ompany 4ode and 3iscal =ear. W#en enterin an accountin document, "ia Document 'ype system will assi n t#e Document num$er.

1.12. Field S!a! s +arian!: We roup se"eral field status roups into one field status "ariant. Assi n a company code to a 3S@. '#is allows we to wor& wit# t#e same 3SG in any no of co codes. A 3SG determines t#e screen layout for doc entry. 3ields can #a"e t#e followin statuses. !ptional % (e.uired % Suppressed entry. *nter t#e 3SG in t#e master record of t#e G5 a%c. W#en a doc is entered, t#e definitions stored for t#e roup are effecti"e. '#e 3SG determines w#ic# fields are ready for input, re.uired and #idden. Eear in mind t#at additional assi nments Fi.e. cost centers or ordersH are only possi$le if data can $e entered in t#e correspondin fields.

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Enterprise Structure 1.13. Tolerance "ro ps %or Employees: 'olerance limit for employees represents t#e monetary limit wit#in w#ic# t#e employees attac#ed to suc# roup may carry out a transaction. In tolerance limits we limits transaction for employees w#ic# determine 819 '#e ma1imum document amount t#e employee is aut#ori-e to post 829 '#e ma1imum amount a employee can enter as a line item in a customer or "endor account, 8)9 '#e ma1imum cas# discount percenta e t#e employee can rant in a line item, 8<9 t#e ma1imum accepta$le tolerance for payment difference for employees. '#is is a mandatory step, ot#er wise we canGt post t#e transaction 2. C/STO0I1TION '#e Configuration Guide descri$es #ow to set up t#e confi uration manually, wit#out t#e support of any consultant and institution. 2.1. De%ine Company: T Code SPRO Path IMG I IMG-Enterprise Structure IDefinitionI Financial Accounting I * rpose: In t#is step, we will define 4ompany for our enterprise structure. 4ompany represent to a roup of company. C s!omi2a!ion: 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on Ne3 En!ries Pus# Eutton J We will ta&en to a screen, update t#e screen as i"en $elow

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Enterprise Structure J We #a"e updated t#e screen wit# t#e a$o"e data. J 4#oose Sa e to sa"e t#e data. C s!omisa!ion 4es l!s: !e ha e created a group of co"pan# called $S%R&A GRO%P OF I'D%STRIES( In our ne)t step *e *ill create a co"pan# +elo* the group co"pan#, *hich is a separate entit# for e)ternal reporting purpose( 2.2. De%ine Company Code: T Code SPRO Path IMG IEnterprise Structure I Definition I Financial Accounting I * rpose: In t#is step, we will create company code 9999 K S/(=A I;3!'*46 5'D. and ot#er master data for company. C s!omi2a!ion: 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L We will $e ta&en to followin popup screen

L Dou$le clic& on Edit Co"pan# Code Data L 4lic& on 'e* Entries Pus# Eutton, we will $e ta&en to followin screen, w#ere we will maintain "arious fields for company code master We #a"e updated t#e followin screen as i"en $elow

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Enterprise Structure L 4lic& on Address Pus# Eutton or Press Shift-F. or Enter to input t#e address details of t#e 4ompany 4ode 9999

We will maintain followin screen as i"en $elow.

L 4#oose Enter to copy t#e data. L 4#oose Sa e to sa"e t#e data. Custo"isation Results# !e ha e "aintained arious "aster data for our co"pan# code ////S%R&A I'FOTEC0 P1T 2TD( 2.3. Assi'nmen! o% Co. Code !o Company: T Code SPRO

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Enterprise Structure Path IMGIEnterprise Structure I Assign"ent I Financial Accounting I Assign co"pan# code to co"pan#

Purpose7 In t#is step, we will assi n company code to company. Please note ; num$er of company code may $e assi ned to a company. Custo"i$ation: 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L Select Position Eutton, *nter 4ompany 4ode M9999N L Press *nter, we will ta&en to company code M9999N L Oey M99999N a ainst company code 9999

4#oose Sa e to sa"e t#e data.

Custo"isation Results# !e ha e assigned co"pan# ///// to co"pan# code //// 2.4. 0ain!ain Fiscal Year +arian! T Code O34/ Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Fiscal &ear I Maintain Fiscal &ear 1ariant 5Maintain short end Fisc( #ear6 Purpose: In t#is step, we will create % copy 3iscal =ear @ariant 83=@9 for our company code 8SeeP for definitions9. In our company 9999, we will use SAP pro"ided standard fiscal year "ariant. Custo"i$ation: 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L 3or t#e 4ompany 4ode 9999, 3iscal =ear, 17 8 April - March, 9 special periods is $ein used, w#ic# is already defined in t#e standard SAP (%) System. (e"iew t#e SAP standard fiscal year @). L

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Enterprise Structure

L 4#oose Sa e to sa"e t#e data. Custo"isation Results# Since *e are using SAP Standard fiscal #ear ariant 17, *hich is alread# defined( 17 posting period is a #ear independent ariant contains :4 nor"al posting period and 9 special posting periods( 2.#. Assi'n Co. Code !o Fiscal Year +arian! T Code O37; Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Fiscal &ear I Assign Co Code to Fiscal &ear 1ariant Purpose# In t#is step, we will assi n 3iscal year "ariant created at step 2.< to our company code 9999 Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L 4lic& on *osi!ion $utton, L Oey 4ompany code ID ,,,,, we will $e ta&en to company code L Oey 3iscal =ear @ariant 83=@9 +3 a ainst company code 9999

L 4#oose Sa5e to sa"e t#e data. Custo"isation Results# In this step *e ha e assigned Fiscal &ear 1ariant 17 to our co"pan# code ////( 2.&. De%ine +arian!s %or Open Close *os!in' *eriods T Code O33O Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I
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Enterprise Structure Docu"ent I Posting Periods I Define ariants for Open Close Posting Periods Purpose7 In t#is step, we define "ariant for open close postin periods. Ey usin t#e postin period "ariant, t#e postin to t#e periods and General 5ed er Accounts can $e controlled $y openin or closin t#e periods. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options L 4lic& on Ne3 En!ries and ma&e t#e followin entries.

L 4#oose Sa5e to sa"e t#e data. Custo"isation Results# In this step *e ha e created posting period ariant //// for our co"pan# code ////- S%R&A I'FOTEC0 2TD( In our ne)t step *e *ill "aintain arious para"eters for open close period ariants( 2.(. Open 6 Close *os!in' *eriods T Code O3.4 Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Assign posting period ariants to co"pan# code( * rpose: In t#is step, we define w#at are periods and w#at are accounts open for postin C s!omi2a!ion: 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options L 4lic& on Ne3 En!ries ma&e t#e followin entries.

In t#is step we #a"e defined, #ow t#e PP@ will control t#e open D close postin period.

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Enterprise Structure 6ere 4 represents, type of account allowed, t#e options are Q Allowed for all $usiness transaction, t#is is re.uired row, postin period furt#er will $e controlled $y A Beans transaction type for assets postin D Beans transaction type for customer postin O Beans transaction type for "endor postin B Beans transaction type for material postin S Beans transaction type for eneral led er 4#oose Sa5e to sa"e t#e data or press 4trlQS.
L

Custo"isation Results# &ou ha e "aintained the allo*a+le posting periods for the 1ariant 8 ////( In the a+o e ta+le *e ha e "aintained, all t#pes posting *ill +e allo*ed for fiscal #ear 4<<. and for all posting periods

2.). Assi'n *os!in' *eriod +arian!s !o Company Code T Code O33P Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Open = Closing Posting period Purpose# In t#is step, we will assi n postin period "ariant created to our company code. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options L 4lic& on *osi!ion $utton and L Oey company code ,,,,, we will $e ta&en to company code 9999 L Oey PP@ ID ,,,, a ainst company code 9999

L 4#oose Sa5e to sa"e t#e data or press 4trlQS. Custo"isation Results#

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Enterprise Structure &ou ha e assigned posting period ariant //// to our co"pan# code( A posting period ariant "a# +e assigned to "ore then one co"pan# code, in such all co"pan# code using single PP1 *ill ha e sa"e open = closing posting periods( 2.,. Doc men! N m.er 4an'es T Code F3': Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Define Docu"ent 'u"+er Ranges I O er ie* Purpose# In t#is acti"ity we will create num$er ran es for document. 3or eac# num$er ran e specify 819 a num$er inter"al for w#ic# document num$ers are selected. 829 '#e type of num$er assi nment 8internal or e1ternal9. Assi n one or more document type to a num$er ran e Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options L !n t#e 'u"+ers Ranges for Accounting Docu"ents screen, enter t#e 4ompany 4ode 9999 and select t#e Change Inter als pus# $utton. L 4lic& on to maintain num$er ran e

L Baintain t#e num$er ran e inter"al for one inter"al AA

J 4lic& Q $utton as s#own a$o"e to insert t#e "alue, ot#er num$er ran e we will $e maintain as w#en re.uired. L 4#oose Sa5e to sa"e t#e data or press 4trlQS. Custo"isation Results#

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Enterprise Structure !e ha e created one nu"+er range for our co"pan# code //// for the fiscal #ear 4<<.( Si"ilarl# *e *ill "aintain other nu"+er range *hene er it is re>uired( 2.1-. De%inin' Doc men! Types T Code O3A; Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Docu"ent 0eader I O er ie* Purpose: Document types differentiate $usiness transactions and control document filin . Document num$ers are c#osen from t#is num$er ran e &ey specified in Document 'ype. ;um$er ran e Oey contains t#e ;um$er Series. Document 'ype also controls t#e accountin area t#at can $e posted $y usin t#e Document 'ype. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L Since we #a"e decided to use standard document type pro"ided $y SAP, we donGt re.uired any &ind of customi-ation #ere. '#ese are t#e standards document types used $y SAP Document 'ype Document 'ype Description AA AE A3 A; DA DG D( DC */ *R OA OG O; OP O( OC (@ SA SE SO S/ /* Asset postin Accountin document Dep. postin s ;et asset postin 4ustomer document 4ustomer credit memo 4ustomer in"oice 4ustomer payment *uro roundin diff. *1ternal num$er @endor document @endor credit memo ;et "endors Account maintenance @endor in"oice @endor payment Eillin doc.transfer G%5 account document G%5 account postin 4as# document Ad+ustment document Data transfer
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;o (an e Oey A1 A1 A) A1 1> 1> 1? 1< A2 A2 17 17 A1 <? 19 1: AA A1 12 1) A1 A<

Account 'ype ADOBS ADOBS AS AOBS DS DS ADBS DS ADOBS DOS AOBS AOBS ASO ASB AOBS OS ADS ADOSB S S S ADOBS

Enterprise Structure CP C( CS C@ Payment postin Ean& reconciliation Payment $y c#ec& Payment clearin 2A 2A A: 2A ADOBS DOS DOS ADOBS

L 'o #a"e an o"er"iew of document type, select document type SA

Dou$le clic& on , we will ta&e to followin details screen w#ere we will see, t#e "arious parameters maintained $y document type.

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Enterprise Structure L 4#oose Sa5e to sa"e t#e data or press 4trlQS. Custo"isation Results# Since *e are using SAP?s standard docu"ent, hence *e don?t re>uired "uch custo"i@ation( 2.11. De%inin' 0a7im m E7c$an'e 4a!e Di%%erence per Company Code SPRO or O%&'

'ransaction 4ode IBG Benu

Financial Accounting I Financial Accounting glo+al settings I Docu"ent I Docu"ent 0eader I Ma)i"u" E)change rate difference I Define Ma)i"u" E)change Rate Difference Per Co"pan# Code Purpose: In t#is acti"ity you can define t#e ma1imum difference $etween e1c#an e rates for postin s in forei n currency transactions. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 L Select posi!ion $utton and L Oey company code ,,,,, we will $e ta&en to company code row 9999. L Oey ma1imum e1c#an e rate for company code 9999.

J 4#oose Sa5e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e "aintained that there *ill +e "a)i"u" :< A e)change ariance *ill +e allo*ed +et*een data enter at the t#pe of entr# and rate e)change stored at the s#ste"( 2.12. 0ain!ain Field S!a! s +arian!s T Code O3C9 Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Control IDefine Fields Status 1ariants

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Enterprise Structure Purpose# In t#is step we will maintain t#e 3ield Status @ariant 83S@9 for company code 9999. 8See definitionPPP. for itGs meanin 9. In t#is step we will copy t#e standard field status roup i"en $y SAP AAA1 to our 3S@ 999. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7

J Select J 4lic& on icon from screen.

J 4#an e as follows

J Press En!er, to copy t#e field status roup from AAA1 to 9999. J Select from t#e pop up windows, !nce a ain enter

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e copied FS1 fro" the SAP standard <<<:( 2.13. Assi'n FS+ !o Company Code

T Code O3C. Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Control I Assign FS1 to co"pan# code Purpose# *sta$lis#in relations#ip $etween 3S@ and company codes. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J Dou$le clic& on and

J Oey 4ompany code 9999, we will $e ta&en to company code row 9999 J Oey field Status "ariant 9999 a ainst company code 9999

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Enterprise Structure J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e assigned Field status ariant //// to co"pan# code ////( 2.14. De%ine Tolerance "ro ps %or Employees T Code O3A9 Path IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Define Tolerance groups for e"plo#ees Purpose# In t#is step, we will customi-e t#e tolerance roup for employees. '#is will #elp us ma&in % limitin t#e document postin aut#ori-ation control. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on ;ew *ntries, to maintain to new tolerance roup for our company code 9999 J Baintain t#e fields as s#own $elow.

J 4#oose Sa5e to sa"e t#e data or press 4trlQS. Custo"isation Results#

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Enterprise Structure

In the a+o e custo"i@ation steps, *e ha e "aintained a tolerance group and set the li"it for docu"ent total Rs(:<<<<<<<<< and indi idual line ite" total to Rs(:<<<<<<(<<( 3eside this t*o li"it for docu"ent entr# *e ha e set at +est :<A cash discount per line "a# +e allo*ed for this tolerance group( In this custo"i@ation step *e ha e also defined per"itted pa#"ent difference *ill +e Rs(:<<<<(<< or . A of the line ite", *hich e er is lo*er( Out of the aforesaid pa#"ent difference Rs(.<<<(<< "a# +e adBusted to*ards cash discount( '#e a$o"e screen #as followin fields and meanin t#ere of are appended $elow. Fiel(s Group Description s reference &ey, tolerances 'olerance roup Oey7 Wit# t#is for t#e entry of documents and t#e rantin of cas# discounts can $e determined for all employees of t#e roup for payment settlement. 4ompany code 4ompany code ID, for w#ic# we are determinin t#e tolerance &ey. 4urrency '#e currency &ey, to w#ic# t#is will $e applica$le Upper li"its )or postin proce(ures Amount per Ba1imum amount posted per document7 Ba1imum permitted document postin amount per document for t#is user roup. '#e postin amount is t#e total of all de$it items or, similarly, t#e total of postin all creditamount items. per line item7 Amount per Ba1imum Ba1imum open item postin amount permitted per customer or "endor item for t#is /ser roup.4as# discount percenta e rate7 Ba1imum account 4as# discount Ba1imum per cas# line item discount percenta e rate, w#ic# may $e assi ned $y(i))erences an employee of t#e user roup. Per"itte( pa*"ent (e"enue % Ba1imum Payment Difference for (e"enue7 Payment Amount differences to our ad"anta e are allowed up to t#e amount entered #ere. '#e amount always refers to t#e local currency. Payment differences up to t#e amount entered #ere are posted automatically $y t#e system as increasin t#e profit. '#e system creates line items to s#ow t#is. from (e"enue % Ba1imum Allowa$le (e"enues Payment Percent Differences7 Differences w#en settlin payments are accepted and posted automatically $y t#e system up to t#e percenta e rate entered #ere. '#e percenta e rate is only "alid if t#e difference is posted as a ain. '#e percenta e rate is
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Enterprise Structure de$it and credit totals of t#e items to $e cleared. Ba1imum Discount Ad+ust. 3or Gain from Payment Differences W#en clearin payments, any payment differences up to t#e amount specified #ere are corrected wit# t#e cas# discount postin as lon as t#e cas# discount amount is lar e enou # for t#e ad+ustment. '#e "alue you specify #ere is used for differences Payment Difference fort#at represent % Ba1imum *1pense Payment differences to our disad"anta e are allowed up to t#e amount entered #ere. '#e amount always refers to t#e local currency. Payment differences up to t#e amount entered #ere are posted $y t#e % Ba1imum *1pense Permitted from automatically Payment Differences7 Differences w#en settlin payments are accepted and posted automatically $y t#e system up to t#e percenta e rate entered #ere. '#e percenta e rate is only "alid if t#e difference is posted as an e1pense. '#e percenta e rate is used for t#e ma1imum from t#e de$it and t#e credit total of t#e items to $e cleared. In addition to t#e percenta e rate, you also enter an amount in t#e *1pense field. '#e lower limit is "alid. If you only want to use a$solute amounts or 3or percenta specifications, Ba1imum Discount Ad+ust. 5osse from Payment Differences W#en clearin payments, any payment differences up to t#e amount specified #ere are corrected wit# t#e cas# discount postin as lon as t#e cas# discount amount is lar e enou # for t#e ad+ustment. '#e "alue you specify #ere is used for differences t#at represent

(e"enue % 4as# discount

*1penses Amount

*1penses Percent

*1penses % 4as# discount

2.1#. Edi! C$ar! o% Acco n! T Code O3:7 Path IMG I Financial Accounting IGeneral 2edger Accounting IG 2 Accounts I Master Records I Preparation I Edit Chart of account list( Purpose# In t#is acti"ity o"er"iew t#e c#art of account list and if needed create new c#art of account. '#e c#art of account is maintained at client le"el may $e used $y more t#en one company code. In t#is step maintain followin fields for a newly created 4!A. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on Ne3 En!ries, we will $e ta&en to new screen J Baintain t#e followin fields as i"en $elow.
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Enterprise Structure

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e defined our co"pan# code chart of account //// and set the length of Gl account to :<( !e ha e also decided cost ele"ent for controlling area *ill +e created "anuall#( '#e a$o"e screen #as followin fields and meanin t#ere of are appended $elow. Fiel(s Description s 4#art of accts 4#art of account ID Description Description of t#e c#art of account General Specifications Baint. 5an ua e 5an ua e &ey in w#ic# t#e c#art account will $e maintained. 5en t# of G%5 6ere we will define, w#at will $e G5 num$er ran e Account num$er len t#. Ba1imum num$er ran e of G5 will $e 1A Inte ration 4ontrollin 6ere we will select "alues #ow 3I is inte rated to controllin . Inte ration We #a"e two option #ere #ow we will creatin cost element
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Enterprise Structure

In t#e 1 option, we will create cost element manually nd In t#e 2 option, system will create cost element automatically 4onsolidation Group c#art of =ou can enter a roup account num$er as additional information accts in t#e G%5 accounts of t#e c#art of accounts you are usin . '#e system c#ec&s w#et#er t#e roup account num$er e1ists in t#e corporate c#art of accounts. Status Eloc&ed Indicator, w#ic# $loc&s t#e c#art of accounts from $ein released i.e., no G%5 accounts can $e created for t#is c#art of accounts in t#e company codes. 2.1&. Assi'n Co Code !o C$ar! O% Acco n! T Code O3C4 Path IMG I Financial Accounting IGeneral 2edger Accounting IG 2 Accounts I Master Records IPreparation I Assign Co Code to Chart of Account( Purpose# Assi nin 4!A to 4ompany code. A c#art of account may $e assi ned to more t#en one company code. In a sin le 4o. 4ode t#ree c#art of account may $e assi ned 819 0 S !peratin c#art of account 829 0S 4ountry 4#art of Account 8)9 0S Group 4#art of Account. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on J Oey 4ompany code ID 9999, J Press *nter, we will $e ta&en to company code 9999, J Oey 9999 in t#e field c#art%accts, as s#own $elow

st

J 4#oose Sa e to sa"e t#e data or press 4trlQS.

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Enterprise Structure

Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e assigned chart of account //// to our co"pan# code ////( 3eside this *e can also assign countr# chart of account here 2.1(. De%ine A8c "ro p T Code O3D9 Path IMG I Financial Accounting IGeneral 2edger Accounting IG 2 Accounts I Master Records IPreparation I Define Account Group Purpose# 6ere define "arious account roups for $alance s#eet and profit D 5oss Account. Account Group controls "arious parameters line 819 ;um$er ran e of eneral led ers 829 3ield Status of accounts, 8)9 S#ort "ariant etc. Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on Ne3 En!ries, we will $e ta&en to a $lan& screen, w#ere we will add one $y one account roup.

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results#

Pa e 2) of ):

Enterprise Structure In the a+o e custo"i@ation steps, *e ha e added arious account groups for our chart of account //// and *e ha e also defined nu"+er ranges for accounts groups( 2.1). De%ine 4e!ained Earnin's A8c T Code O3.7 Path IMG I Financial Accounting I General 2edger Accounting IG 2 Accounts I Master Records IPreparation I Define Retained Earning Account( Purpose# 6ere define retained earnin account, w#ic# will carry $alance of income D e1penditure account to ne1t year. If we #a"e defined more t#en one retained account, t#en in eneral led er master #a"e to define retained earnin account to w#ic# a particular G5 pertains Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J Oey 4#art of Account 9999 in t#e dialo $o1, as s#own $elow

J Press *nter, we will ta&en to a screen w#ere we #a"e to &ey retained earnin account J Oey t#e data as, i"en $elow

J 4#oose Sa e to sa"e t#e data or press 4trlQS. it will i"e a messa e t#at a$o"e G5 account were not created. I nore t#is messa e press En!er Custo"isation Results#

Pa e 2< of ):

Enterprise Structure In the a+o e custo"i@ation steps, *e ha e defined t*o retained earning account no( For our co"pan# code ////( 2.1,. En!er "lo.al *arame!ers T Code O3&C Path IMG I Financial Accounting Glo+al Settings I Co"pan# Code I Enter Glo+al Para"eters( Purpose# In t#is acti"ity, we can ma&e "arious lo$al specifications for t#e company code. In addition, we can loo& at t#e most important specifications of t#e company code at any time in t#e o"er"iew. '#is includes, amon ot#er t#in s, t#e c#art of accounts and t#e fiscal year "ariant+ Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J 4lic& on Position $utton J *nter 4ompany 4ode P.+ ,,,,, Enter J Dou-le clic. on

We will ta&en to t#e followin screen, '#is screen descri$es w#at #as $een assi ned pre"iously for t#e company code 9999. It is t#e central ner"es of t#e company code. J 4#ec& t#e c#ec& $o1 , w#ic# will re.uired in our future transaction for depreciation and re"ersal of document J 4#ec& t#e c#ec& $o1 . Ey c#ec&in t#is $o1, we are as&in t#e system to calculate ta1 on sale or purc#ase, after reducin t#e cas# discount amount from t#e in"oice amount.

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Enterprise Structure

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e :( Allo*ed negati e posting in the co"pan# code 2. Also defined ta) *ill +e calculated after considering cash discount( 2.2-. 0ain!ain Con!rollin' Area T Code ODDP Path IMG I Controlling I General Controlling I Organi@ationI Maintain Controlling Area( Purpose# In t#is acti"ity, we will maintain "arious parameters for out controllin area Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7
Pa e 2> of ):

Enterprise Structure

J Dou$le 4lic& on Baintain 4ontrollin Area. We will $e ta&en to followin screen w#ere we will maintain "arious "alues for controllin area. J 4lic& on Ne3 En!ries J Baintain t#e followin "alues for t#e controllin area confi uration.

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e "aintained follo*ing for our controlling area( alues

Pa e 27 of ):

Enterprise Structure 0 !e ha e defined controlling area as sa"e as co"pan# code( It "eans the relation +et*een controlling area and co"pan# code is :E:( Alternati el# a controlling area "a# +e assigned to "ore then one co"pan# code( !e ha e also "entioned ID of standard hierarch#(

0 2.21.

Assi'n company code !o con!rollin' area

Purpose# In t#is acti"ity, we will assi n company code to controllin area. Custo"i$ation#

J Dou$le clic& on M Assi nment of company code8s9

J 4lic& on J Select company code 9999 from t#e dropdown $o1 as s#own $elow.

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e assigned co"pan# code to controlling area ////

2.22. Ac!i5a!es componen!s 8 con!rol indica!or. Purpose# In t#is acti"ity, we will assi n company code to controllin area.
Pa e 2? of ):

Enterprise Structure Custo"i$ation#

J Dou$le clic& on MActi"ate 4omponents % control indicatorsN J 4lic& on ;ew *ntries. We will $e ta&en to followin screen, w#ere we will maintain D acti"ate "arious components of controllin area.

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e acti ated follo*ing co"ponents for controlling area( 0 0 Cost Center Accounting Acti it# t#pe Accounting
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Enterprise Structure 0 0 Order Manage"ent Profit center Accounting

2.23. 0ain!ain N m.er 4an'es %or Con!rollin' Doc men!s T Code DA'D Path IMG I Controlling I General Controlling I Organi@ation I Maintain nu"+er ranges for controlling docu"ents( Purpose In t#is IBG acti"ity we will create num$er ran es for $usiness transactions in 4ontrollin or c#an e e1istin settin s. 3or e"ery postin in 4! t#e (%) System enerates a num$ered document. '#e document num$ers are uni.ue to eac# controllin area, since eac# num$er is assi ned only once Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7 J Select icon ,

J *nter from controllin 1AAA to controllin 9999

J Press *nter J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e copied docu"ent nu"+er range fro" controlling area :<<< to co"pan# code ////

2.24. 0ain!ain +ersions T Code ODEF Path IMG I Controlling I General Controlling I Organi@ation I Maintain Purpose We will use "ersions to create independent data roupin s in plannin and in actual . In plannin , "ersions display alternati"e plan scenarios $ased on different plannin assumptions. 3or e1ample, we can illustrate "aryin employment mar&ets, price and wa e increases, or sales pro rams in different "ersions wit# differin parameters.

Pa e )A of ):

Enterprise Structure

Custo"i$ation# 'o carry out t#e acti"ity, c#oose one of t#e a$o"e na"i ation options7

J Select J 4lic& on settin in controllin J Oey controllin area 9999 J *nter , we will $e ta&en to followin screen , w#ere "ersion is maintained

J 4#oose Sa e to sa"e t#e data or press 4trlQS. Custo"isation Results#

Pa e )1 of ):

Enterprise Structure In the a+o e custo"i@ation steps, *e ha e "aintained ersion < for our controlling area , *hich *ill hold planning and actual data 2.2#. Crea!e Cos! Elemen!s T Code DA<:, DA<C Path IMG I Controlling I Cost Ele"ent AccountingI Master DataI Cost Ele"ent I Create Ele"ent( Purpose# In t#is acti"ity, we Cost will create primary and secondary cost element. 4ost element is $ein used for postin transaction $etween "arious cost o$+ect and from 3I to 4o. 3or creation of primary cost element, t#is step is not re.uired, if we #ad ena$le automatic creation of cost element in ' 4ode !E1) 8 see step no. 2.1:9 . In t#is step we will ena$le automatic creation of cost element at c#art of account le"el Custo"i$ation# J *1ecute ' 4ode !E1) J 4lic& on position $utton J *nter c#art of account 9999 J Dou$le clic& on 9999

J 4#an e it to MAutomatic creation of cost elements

Pa e )2 of ):

Enterprise Structure Custo"isation Results# In the a+o e custo"i@ation steps, *e ha e changed the setting *e ha e "ade pre ious in chart of account, to ena+le for creation of cost ele"ent auto"aticall#(

3. /SE4 0AN/A9 3I *nterprise structure, is a completely 3I consultants area. '#ere is no acti"ity for end user point of "iew.

4. I0*O4TTANT T4ANSACTION CODE T Co(e Descriptio n I Financial Accounting I SP(! IMG IEnterprise Structure I Definition Define, cop#, delete, checG co"pan# code SP(! IMGIEnterprise Structure I Assign"ent I Financial Accounting I Assign co"pan# code to co"pan# !E29 IMG I Financial Accounting I Financial Accounting Glo+al Setting I Fiscal !E)7 &ear I Financial Maintain Fiscal &ear I 1ariant 5Maintain short end Fisc( #ear6 I IMG I Accounting Financial Accounting Glo+al Setting Fiscal !EE! IMG &ear I I Financial Assign Co Code to Fiscal &ear 1ariant Accounting I Financial Accounting Glo+al Setting I Docu"ent I Posting Periods I Define ariants for Open Close Posting !E:2 Periods IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Assign posting period ariants to co"pan# code( !EEP IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Open = Closing Posting period 3E;1 IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Define Docu"ent 'u"+er Ranges I O er ie* !EA7 IMG I Financial Accounting I Financial Accounting Glo+al Setting I Docu"ent I Docu"ent 0eader I O er ie* !E>< Financial Accounting I Financial Accounting glo+al settings I Docu"ent I Docu"ent 0eader I Ma)i"u" E)change rate difference I Define Ma)i"u" E)change Rate Difference Per Co"pan# Code !E4< IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Control IDefine Fields Status 1ariants !E4: IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Control I Assign FS1 to co"pan# code !EA< IMG I Financial Accounting I Financial Accounting Glo+al Setting I 2ine ite"I Define Tolerance groups for e"plo#ees
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Enterprise Structure !E1) !E>2 !ED< !E:) !E=> !OOP OA;O !O*, OAA> OAA1 IMG I Financial Accounting IGeneral 2edger Accounting IG 2 Accounts I Master I Preparation Edit Chart of account list( IG 2 IMG I Records Financial Accounting II General 2edger Accounting Accounts I Master I PreparationI I Assign 2edger Co Code to Chart of Account( IMG I Records Financial Accounting General Accounting I G2 Accounts I Master PreparationI I Define Account Group IMG I Records FinancialI Accounting General 2edger Accounting IG 2 Accounts I Master Preparation I Define Retained Earning Code Account( IMG I Records FinancialI Accounting Glo+al Settings I Co"pan# I Enter Glo+al Para"eters( IMG I Controlling I General Controlling I Organi@ationI Maintain IMG I Controlling I General Controlling I Organi@ation I Maintain nu"+er ranges for controlling docu"ents( IMG I Controlling I General Controlling I Organi@ation I Maintain 1ersions( IMG I Controlling I Cost Ele"ent AccountingI Master DataI Cost Ele"ent I Create Cost Ele"ent

Wit# t#is we #a"e confi ured our *nterprise structure for t#e company code 99990 S/(=A I;3!'*46 5'D. In our ne1t documents we will carry out t#e confi uration of. 1. General 5ed er Accountin a. 4as# Tournal $. 6ouse Ean& confi uration c. Interest calculation d. Ean& (econcliation 2. Accounts (ecei"a$le a. Account Groups $. Interest calculation c. Dunnin d. Eills of *1c#an e e. 3orei n 4urrency 'ransaction f. Down Payment . Pro"ision for Ead De$ts ). Accounts Paya$les7 a. Account Groups $. Automatic Payment pro ram

Pa e )< of ):

Enterprise Structure c. Spl G5 'ransaction <. Assets Accountin 7 a. Assets 4lass $. Depreciation c. Ac.uisition d. (etirement

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