MAHARASHTRA STATE POWER GENERATION COMPANY LIMITED

EXPRESSION OF INTEREST(EOI)
(International Competitive Bidding) For Providing Consultancy Services for Implementation of Indo-German Energy Efficiency & Life Extension Programme for Renovation and Modernization Project of Nasik Thermal Power Station Unit-3 (210MW). Project measures: An Energy Efficiency Programme (EEP) has been planned by the Government of India to be financed with German Development Co-operation through KfW Entwicklungsbank. The Programme is designed for comprehensive Renovation and Modernization (R&M) and Life Extension (LE) of selected power plants in India which will lead to improvements not only with regard to the physical conditions of the plant equipment, but also to improvements with regard to efficiency and operational performance of the power plant. One plant to be rehabilitated under the EEP shall be Unit 3 of Mahagencos Nasik power plant located in Eklahare, Maharashtra, India. In order to support the PEA a Consultant shall be appointed who shall provide services during the execution of the rehabilitation works. Requested Consultant services will mainly comprise: Preparation of tender documents for the contractor(s) Support during order evaluation and order award to contractor(s) Supervision of the detailed planning stage and site works Supervision of performance tests and trials runs

The pre-qualification of experienced Consultants will follow the latest version of the Guidelines for Assignment of Consultants in Financial Co-operation Projects (refer to homepage of KfW development bank www.kfw-entwicklungsbank.de). It is foreseen to give the service to an independent consultant experienced in the energy-sector and the region with a minimum annual turnover of 3 Mio Euro. Expression of Interest must be delivered from the date of publication to the address given below by Deadline: 31.03.2011 (Closing date) at 17.00 Hrs. in sealed cover super scribed with EOI for Providing Consultancy Services for Implementation of Indo-German Energy Efficiency & Life Extension Programme for Renovation and Modernization Project of Nasik Termal Power Station Unit-3 (210MW). Further detail information is available from the PEA or can be down loaded from the MAHAGENCO website at www.mahagenco.in Chief General Manager Maharashtra State Power Generation Company Limited Nasik Thermal Power Station, Nasik. A/P- Eklahare, Dist: Nasik, Nasik-Pin: 422105, Maharashtra, India. Telephone: 0253- 2810671 (P) PBX: 0253- 2810291 to 2810299 Facsimile: 0253-2810072 E-mail: cegennashik@mahagenco.in & cgm@mahagencontps.com

Energy Efficient Renovation & Modernization Project (EE R&M) of Nasik Thermal Power Station Unit 3 (210 MW)

Invitation for Expression of Interest for Consulting Services for Project Implementation

Maharashtra State Power Generation Co. Ltd.

JANUARY-2011

INVITATION FOR EXPRESSION OF INTEREST

1.

Maharashtra State Power Generation Co. Ltd. hereby invites qualified independent consultants to submit a prequalification document for consulting services required (see 4.). Funds have been earmarked for this project by the German-Indian bilateral Financial Cooperation, provided through KfW development bank. Address of the Project Executing Agency (PEA): Maharashtra State Power Generation Company Limited, Attention: Mr. S.P.Rekhade, Chief General Manager Nasik Thermal Power Station, Nasik 422105 Maharashtra State, India Telephone: 0253- 2810671 (P) PBX: 0253- 2810291 to 2810299 Facsimile: 0253-2810072 E-mail: cegennashik@mahagenco.in & cgm@mahagencontps.com

2.

3.

Addresses of KfW: KfW Bankengruppe Division Palmengartenstrae 5-9 60325 Frankfurt am Main/Germany kfw country office India 21 Jor Bagh 11003, New Delhi/India E-mail: kfw.newdelhi@kfw.de

4.

An Energy Efficiency Programme (EEP) has been planned by the Government of India to be financed with German Development Cooperation through KfW Entwicklungsbank. The Programme is designed for comprehensive Renovation and Modernization (R&M) and Life Extension (LE) of selected power plants in India which will lead to improvements not only with regard to the physical conditions of the plant equipment, but also to improvements with regard to efficiency and operational performance of the power plant. The programme will focus, also, on options, which will assure the sustainability of the measures carried out. The focus of the programme will be on older units of LMZ design with an output of 200/210 MW and a design related efficiency defect due to the so called Bauman stage in the low pressure turbine. One plant to be rehabilitated under the EEP shall be Unit 3 of Mahagencos Nasik power plant located in Eklahare, Maharashtra State, India. The unit has a rated capacity of 210 MW. In order to support the PEA a consultant shall be appointed who shall provide services during the execution of the project.

5.

The services are to be provided by a team comprising of international and local long-term, international and local short-term and other professional and administrative support staff. Efficient management and backstopping services shall be made available. The services will mainly comprise: Preparation of tender documents for the contractor(s) Support during order evaluation and order award to contractor(s)

6.

7.

Supervision of the detailed planning stage and site works Supervision of performance tests and trial runs

The tender for the contractor(s) carrying out the rehabilitation works shall be done using a 2stage bidding procedure. Consultants are free to associate themselves with other firms to ensure that all required knowhow and experience are available to them. The prequalification document in English language shall have the following structure and content and shall be presented in the same sequence as shown below: (i) Covering Letter, comprising the firms name, address, contact person, telephone, fax and email if applicable mention the association for this project. Presentations of firms (maximum 10 pages), inclusive clear statements of type, property and key task of the association, if applicable. Statements and Declarations: a) Declaration of submitting a proposal in case of being short-listed. b) Statement on affiliations of any kind with other firms which may present a conflict of interest in providing the envisaged services. c) In case of an association the intended contractual arrangement with international and local firms, nominating the lead consultant and including letters of intent of participating firms (in case of local partners a fax copy of such letter of intend is sufficient). d) Declaration to observe the highest standard of ethics during execution of the contract. Applicants shall be aware that any fraudulent or corrupt activities disqualify them immediately from participation in the selection process and will be subject to further legal investigation. The said declaration shall be submitted and duly signed according to the following form:

8.

9.

(ii)

(iii)

Declaration We underscore the importance of a free, fair and competitive procurement process that precludes fraudulent use. In this respect we have neither offered nor granted, directly or indirectly, any inadmissible advantages to any public servants or other persons in connection with our bid, nor will we offer or grant any such incentives or conditions in the present procurement process or, in the event that we are awarded the contract, in the subsequent execution of the contract. We also underscore the importance of adhering to minimum social standards ("Core Labour Standards") in the implementation of the project. We undertake to comply with the Core Labour Standards ratified by India. We will inform our staff about their respective obligations and about their obligation to fulfil this declaration of undertaking and to obey the laws of India.

(Place) ......................................, this ................ day of ..........

Name of company (or lead company on behalf of associated companies for associations).... Signature(s)

e) Certified statement of financial capacity of the lead consultant and all associated partners showing the necessary turnover of more than 3 Mio Euro per year (Balance sheet, statement of turnover or annual tax statement or profit and loss account ) of the last three years). (iv) List of project references carry out as per Annex 2 covering the last 10 years and strictly related to the envisaged services (maximum 15 references). Brief CVs on personnel proposed for backstopping and home office support. List of available personnel structure (Annex 1) for the envisaged services with information about education, professional experience, regional experience, years with firm, specific project-related experience and experience in similar posts. This list shall allow a profound judgement on the consultants general ability to provide the required personnel having the specific experience for the project in case of an offer. Personal which belongs to the firm or have a long cooperation gets more points.

(v) (vi)

Interested consultants are requested to submit concise and clear, but substantial documents and to adhere to the above structure. Non-compliance with this invitation or faulty information may lead to non-qualification. Any surplus of information not specific to the material requested will be penalized.

10. The prequalification proposal shall be submitted in one original and one copy to the PEA latest by the date indicated in the advertisement. For timely delivery the submission at the indicated time and date is relevant. 11. One copy of the prequalification proposal shall be submitted to KfW, Office New Delhi and one copy to KfW, Frankfurt, on the same date. 12. All cost for a site visit, obtaining information/data and preparation/submission of the prequalification document, meetings, negotiations, etc. in relation with the prequalification or the subsequent proposal shall be borne by the consultants. 13. At any time, the PEA either at its own initiative or in response to clarifications requested by an interested consultant may clarify this invitation. Such information shall be sent in writing by facsimile or e-mail to all parties, which have informed the PEA about their participation. 14. It is planned to establish a short-list of not more than five prequalified consultants not later than four weeks after the submission date and to invite technical and financial proposals from these consultants. 15. The evaluation procedure for the prequalification process will follow the latest version of the Guidelines for Assignment of Consultants in Financial Co-operation Projects (refer to homepage of KfW development bank www.kfw-entwicklungsbank.de). Only financially capable firms which have submitted the necessary statements (see 9 iii) satisfying the set conditions will be evaluated. Specific evaluation criteria and their individual weight are presented in the following table:
Criteria 1. Evidence of relevant experience gained by consultants during the past ten years (experience 1.1 Maximum Score 45

of the firm)

Experience in handling similar projects: - Experience as implementation consultant (tender stage and construction works) for complete coal fired power plants of at least 100 MW - Experience with rehabilitation works comprising the complete plant (steam generator, team turbine, balance of plant ) of coal fired power plants of at least 100 MW 15 15

1.2 1.3 2.

Experience under various working-conditions in developing countries. Experience with working-conditions in the Indian Energy sector. Suitability for this specific project

10 5 55

(experience of the available experts)

2.1 Assessment of available technical expertise specific to this project (refer to the listed key personnel in Annex 1) 25

2.2

Assessment of the personnel structure in regard to the tasks expected (additional personnel)

10

2.3

Assessment of the key personnel in permanent employment and always available to monitor the team and provide back-up services from the home office.

10

2.4

Form of the application documents: Are they complete, concise and related to the project?

10

16. After having completed the evaluation of the prequalification documents, a short-list consisting of five highest ranked consultants or less scoring a minimum of 70 points will be established. Shortlisted firms will be invited to submit a technical and financial proposal; firms not pre-qualified will be informed accordingly. 17. The PEA is not bound to select any consultant. 18. The preparation and the submission of the prequalification document is the responsibility of the applicant and no relief or consideration can be given for errors and omissions. 19. After opening the prequalification documents until preparation of the short-list of the qualified consultants, no communication of any type shall be entertained unless called for by the PEA.

Annex 1

List of key professional positions important to the project.

S. No. 1

Key Position

Area of Specific Expertise desired Overall Management of Assignment

Minimum Qualification and Professional Experience Desired Graduate Engineer, preferably Post Graduate Degree in Business Management with minimum 15 years relevant experience in consultancy of Thermal Power Stations projects. Graduate Mechanical Engineer preferably M. Tech in Machine Design / Thermal Engg. with at least 5-10 years experience in the relevant fields. Graduate Mechanical Engineer preferably M. Tech in Machine Design with at least 5-10 years experience in the relevant fields. Graduate Mechanical Engineer preferably M. Tech in Machine Design with at least 5-10 years experience in the relevant fields. Graduate Engineer preferably M. Tech in Electrical and Control and Instrumentation with at least 5-10 years experience in the relevant fields.

Team Leader

2.

Specialist/s Boiler Island

Design/ operation/ maintenance/ (local) manufacturing/. Design/ installation/ operation/ maintenance/ storage options Design/ installation/ operation/ maintenance/ storage options Design/ installation/ operation/ maintenance/

3.

Specialist/s (Turbine Island)

Specialist/s (BoP)

Specialist/s (Electrical and Control and Instrumentation) Specialist/s Contracts

Drafting of supply Graduate Engineer or lawyer with at least contracts for EPC 5-10 years experience in the relevant fields. packages Civil structural design/ testing Graduate Civil Engineer preferably M. Tech. with at least 5-10 years experience in the relevant fields.

Specialist (Civil)

Annex 2

EXPERIENCE
Please complete a table using the format below to summarize the major relevant projects related to this project carried out in the course of the past 10 years by the legal entity or entities making this application. The number of references to be provided must not exceed 15 for the entire application.
Ref (maximum 15) Name of legal entity Project title

Country

Overall Proportion project carried out value by legal (Rs/EUR) entity (%) Description of project

No of staff provided

Name of client

Origin of funding

Dates (start/end)

Name of partners if any

Type of services provided