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MARINE ENVIRONMENT PROTECTION COMMITTEE 62nd session Agenda item 3 RECYCLING OF SHIPS Report of the intersessional correspondence group on ship recycling guidelines Guidelines for the development of the Ship Recycling Plan Submitted by Japan SUMMARY Executive summary: The intersessional Correspondence Group on Ship Recycling Guidelines was established by MEPC 61. This document reports on the group's work on the development of the Guidelines for the development of the Ship Recycling Plan. 7.1 7.1.2 7.1.2.1 Paragraph 21 MEPC 60/22, MEPC 60/3/4; MEPC 61/3, MEPC 61/WP.9; and MEPC 61/24 MEPC 61/INF.8, MEPC 62/3/1 8 April 2011 Original: ENGLISH

Strategic direction: High-level action: Planned output: Action to be taken: Related documents:

INTRODUCTION 1 At the sixtieth session of the Marine Environment Protection Committee (MEPC 60), the working group commenced its discussion towards the development of the Guidelines for the development of the Ship Recycling Plan (hereafter "the SRP Guidelines"), which are essential to implementing the "Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ship, 2009" (hereafter "the Convention") adopted on 15 May 2009, by considering submission MEPC 60/3/4 (Japan). The discussion considered the question of the interrelationship between the Ship Recycling Plan (hereafter "SRP") and the Ship Recycling Facility Plan and, in this respect, the group expressed satisfaction in the decision reached by plenary for the parallel development of the three related Guidelines: the SRP Guidelines, the Guidelines on safe and environmentally sound recycling of ships ("Facility Guidelines") and the Guidelines on the authorization of Ship Recycling Facilities (hereafter the "Authorization Guidelines"). 2 In MEPC 61, held in September 2010, the working group had extensive discussions on the SRP guidelines based on the report of the intersessional correspondence group on ship recycling guidelines (MEPC 61/3 and MEPC 61/INF.8). The working group agreed that the development of the SRP should be based on the use of the DASR (Document of
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MEPC 62/3/1 Page 2 Authorization to undertake Ship Recycling) and not on the SRFP. Furthermore, the group agreed on a draft structure for the SRP guidelines to form the basis for the development by the correspondence group. The draft structure was contained in annex 2 to the report of the working group (MEPC 61/WP.9). 3 MEPC 61 agreed to the re-establishment of the intersessional Correspondence Group on Ship Recycling Guidelines, under the coordination of Japan and approved the terms of reference for the group as follows: "On the basis of the outcome of MEPC 61, the report of the working group (MEPC 61/WP.9) and document MEPC 61/INF.8, the correspondence group on ship recycling guidelines is instructed to: .1 further develop the draft text of the "guidelines for safe and environmentally sound ship recycling" based on the text contained in annex 1 to document MEPC 61/WP.9, with the view to the adoption of the guidelines at MEPC 62; further develop the draft text of the "guidelines for the development of the Ship Recycling Plan" based on the structure contained in annex 2 to document MEPC 61/WP.9, with the view to the adoption of the guidelines at MEPC 62; further develop the draft text of the "guidelines for the authorization of Ship Recycling Facilities", using as basis the text contained in document MEPC 61/3/1 and taking into account the comments by the working group contained in annex 3 to document MEPC 61/WP.9, with the view to adoption of the guidelines at MEPC 62; and report the outcome of its deliberations to MEPC 62."

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PROCESS OF THE CORRESPONDENCE GROUP 4 The group agreed a time schedule for its work, making its deliberation from November 2010 to March 2011 (refer to annex 1). Participation in the group was open to all delegations (governments and organizations) that could provide the necessary expertise on a timely basis or which had a particular interest in the issue. 5 The correspondence group had participants consisting of the following Member States: ARGENTINA BAHAMAS BANGLADESH BELGIUM BRAZIL CANADA CHINA CYPRUS DENMARK FINLAND FRANCE GERMANY INDIA IRAN (ISLAMIC REPUBLIC OF)
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ITALY JAPAN LIBERIA MALTA MARSHALL ISLANDS MEXICO NETHERLANDS NIGERIA NORWAY PAKISTAN PANAMA POLAND PORTUGAL REPUBLIC OF KOREA

MEPC 62/3/1 Page 3 RUSSIAN FEDERATION SAINT KITTS AND NEVIS SAUDI ARABIA SINGAPORE SPAIN the following Associate Member of IMO: HONG KONG, CHINA the representatives from the following UN Programmes, UN Specialized Agencies and other UN entities: UNITED NATIONS ENVIRONMENT PROGRAMME (UNEP) SECRETARIAT OF THE BASEL CONVENTION INTERNATIONAL LABOUR OFFICE (ILO) the following intergovernmental organization: EUROPEAN COMMISSION (EC) and the following non-governmental organizations: INTERNATIONAL CHAMBER OF SHIPPING (ICS) INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO) BIMCO INTERNATIONAL ASSOCIATION OF CLASSIFICATION SOCIETIES (IACS) OIL COMPANIES INTERNATIONAL MARINE FORUM (OCIMF) FRIENDS OF THE EARTH INTERNATIONAL (FOEI) COMMUNITY OF EUROPEAN SHIPYARDS' ASSOCIATIONS (CESA) CLEAN SHIPPING COALITION (CSC) OUTCOME OF THE DISCUSSION 6 The discussion on the SRP Guidelines relates to item .2 of the terms of reference: "further develop the draft text of the "guidelines for the development of the Ship Recycling Plan" based on the structure contained in annex 2 to document MEPC 61/WP.9, with the view to the adoption of the guidelines at MEPC 62". 7 The base document is the new draft provided to the correspondence group by the United States, which is the original proposer of the draft structure for the SRP guidelines that was agreed at MEPC 61 and is contained in annex 2 to the report of the working group (MEPC 61/WP.9). The new draft simplified the previous one by avoiding the detailed description of the six chronological steps of the recycling procedure. In the beginning of the 1st Round of the group, the coordinator started work on the new draft with some editorial changes. 8 Taking into account the comments received in the 1st and 2nd Rounds, the revised text of the SRP Guidelines is attached as annex 2 to this document. 9 The following sections provide the summary of the discussion on the issues that attracted a lot of attention during the group's work and thus necessitate further and thorough discussion at MEPC 62, while not discounting the importance of other outstanding issues.
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SWEDEN TURKEY UKRAINE UNITED KINGDOM UNITED STATES

MEPC 62/3/1 Page 4 OUTSTANDING ISSUES Writing style of the SRP (relating to paragraph 2 of section 4, as well as section 4.2bis) 10 The most significant issue which still needs to be discussed in these guidelines is the writing style of the SRP. It should be recalled that there have been the following two different views in the past, regarding this issue: the SRP should be a stand-alone document, which can be read and understood in isolation, by iterating, as necessary, those processes and procedures that are described in the SRFP (i.e. using the SRFP as "standard template" to develop the SRP); and the SRP may incorporate, by making references, those processes and procedures that are described in the SRFP, and describe in detail the elements that are pertinent to the specific ship to be recycled.

11 Attention should also be drawn to the discussion and agreement made at MEPC 61, as follows: On the question of writing style, the group was evenly divided on whether the SRP should be a stand-alone document, readable without referring to the Ship Recycling Facility Plan (SRFP), and which would use the SRFP as a "standard template" and add ship-specific elements over relevant parts of SRFP; or whether the SRP should utilize the SRFP as a reference, and contain ship-specific elements (paragraph 15, MEPC 61/WP.9); and The group eventually reached consensus and agreed that the development of the SRP should be based on the use of the DASR (Document of Authorization to undertake Ship Recycling) and not on the SRFP (paragraph 16, MEPC 61/WP.9).

12 In spite of this agreement at MEPC 61, there were views in the group, while discussing the Authorization Guidelines, that the SRFP should be attached to DASR (noting the agreement that the DASR is attached to the SRP), on the understanding that, in developing the SRP, one would be able to refer to the SRFP. In other words, it was suggested that both SRFP and DASR be attached to SRP, so that SRP, DASR and SRFP would be all together. 13 In the context of the Authorization Guidelines, there were specific suggestions that the SRFP should be attached to DASR. As regards this point, it was clarified that the guidance on attaching the SRFP to DASR would be meaningless in the relation between Competent Authority(ies) and Ship Recycling Facility, because the Ship Recycling Facility itself had developed the SRFP, and the Competent Authority would have the SRFP in its hands as application material submitted by the Ship Recycling Facility. Further clarification was made that we have to deal with the issue of "SRFP attachment to DASR" in the SRP Guidelines, as the SRP would be for the eyes of stakeholders other than the Ship Recycling Facility and the Competent Authority, namely, the surveyors of the Flag State (or its Recognized Organization) during the final survey for the issuance of the International Ready for Recycling Certificate. If the SRP makes references to the SRFP, the SRP would be readable by the Flag State surveyors only if the SRP is accompanied by the SRFP.

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MEPC 62/3/1 Page 5 14 It is recognized that there was consensus regarding the attachment of the DASR to the SRP. With the above understanding, the options can be summarized and analysed as follows. .1 SRP should be a stand alone document (SRP and DASR go together) In this case, the Flag State surveyors could check the SRP without looking into the other documents. In addition, the Ship Recycling Facilities do not have to expose their own ship recycling know-how and detailed operational practices on recycling activity, as would be the case if the SRFP was available to stakeholders other than the CA; and .2 SRP can be simplified by making references to the SRFP (SRP, DASR and SRFP go together) Ship Recycling Facilities may reduce the paperwork of developing the stand-alone SRP. On the other hand, when the final survey is conducted, flag State surveyors cannot check the detail of the SRP without looking at the SRFP. The SRFP would have to be attached to the SRP, and in this case the SRFP would be for the eyes of many people beyond the CA and the Ship Recycling Facility itself, with the facility's know-how being exposed to other stakeholders. 15 If we choose option .2 above, this means that we would reconsider the agreement at MEPC 61 that "the SRP should be based on the use of the DASR", and not on the use of the SRFP. 16 Another point of the consideration is the language of the SRFP. It should be recalled that there has been guidance on the language of the SRP, but not for SRFP. In case of SRP, the language should be either English, Spanish or French, or another language (presumably the national language of the CA and Ship Recycling Facility) if the administration of a flag State accepts it. This is because the SRP is an international document, for the eyes of the flag State (or RO) surveyors. On the other hand, there is no such guidance on the SRFP so far, probably on the implicit understanding that the SRFP is rather a domestic document between the Ship Recycling Facility and the CA. However, this "domestic" character of SRFP may have to change if the above option 2 is taken and the SRFP goes together with the SRP. If the SRFP is in local language, the Flag State surveyors would be unable to read the SRP and SRFP together. If option 2 is taken, it would be desirable that the SRP and SRFP are in the same language. 17 In the course of the discussion in the group, a suggestion was made that these two options of writing style could be left to the choice of the Ship Recycling Facility. If this idea is agreed, there would be consequential change in section 4.6; in choosing option 1, only the DASR would be attached to the SRP, while in choosing option 2, both the DASR and SRFP would be attached to the SRP. In addition, it would be useful to provide the guidance that the language of SRP and SRFP should be the same if option 2 is taken by the Ship Recycling Facility. 18 In order to avoid this conflict, the above idea of free choice by the Ship Recycling Facility is taken in the draft text contained in this report, for further consideration.

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MEPC 62/3/1 Page 6 Notification of amended SRP (relating to section 4.2) 19 Section 4.2 provides the guidance that, when the ship arrives at the Ship Recycling Facility, a walk-through (onboard check) should be conducted in order to identify any potential risk which was not identified at the time of developing the SRP (noting that the SRP has been developed without seeing the actual ship). Such a situation may lead to some changes in the ship recycling operation. The question is whether it would be necessary for the Ship Recycling Facility to reflect such potential changes in the ship recycling operations in the SRP and then to inform the Competent Authority(ies) accordingly of the amendment of the SRP. Some members of the group thought that such a process would go beyond the requirements of the Convention. Pre-cleaning (relating to section 4.1) 20 There was a suggestion that the detailed description regarding pre-cleaning be provided and proposed to apply the text which was used in the old draft of these guidelines (annex 3, MEPC 61/3). The necessity of such detailed guidance on pre-cleaning has not been entirely shared. ACTION REQUESTED OF THE COMMITTEE 21 The Committee is invited to: .1 .2 note the progress made by the correspondence group; agree in general to the developed draft of the Guidelines for the development of the Ship Recycling Plan (annex 2); and with a view to the finalization of the Guidelines for the development of the Ship Recycling Plan, establish a working group to consider and determine the outstanding issues discussed in this report, as well as any remaining matters arising from the draft text of the Guidelines.

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MEPC 62/3/1 Annex 1, page 1 ANNEX 1 TIME SCHEDULE OF THE CORRESPONDENCE GROUP

Round 1

22 November (SRP Guidelines) 26 November (Authorization Guidelines) 3 December (Facility Guidelines) 7 January 2011 15 February 2011

1st Calling for comments Deadline for response to 1st calling 2nd calling for comments Deadline for response to 2nd calling Final calling for comments on the draft CG report Deadline for response to the draft CG report

Round 2 8 March 2011

Preparation of the draft CG report for MEPC 62

31 March 2011

6 April 2011

Submission

8 April 2011

CG report to be submitted to IMO

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MEPC 62/3/1 Annex 2, page 1 ANNEX 2 DRAFT GUIDELINES FOR THE DEVELOPMENT OF THE SHIP RECYCLING PLAN

TABLE OF CONTENTS 1 INTRODUCTION 1.1 1.2 2 3 Objective of the guidelines Approach of the guidelines

DEFINITIONS GENERAL 3.1 3.2 Review of ship specific information Comparison of ship specific information to SRFP/DASR

FRAMEWORK OF SRP 4.1 Pre-arrival elements 4.1.1 Pre-cleaning of oils, dirty water, bilge, etc. 4.1.2 Pre-cleaning of hazardous materials Arrival of ship Hazardous Materials management Safe-for-entry and Safe-for-hot work procedures Cutting plan summary Other necessary elements Attach copy of DASR

4.2 4.2bis 4.3 4.4 4.5 4.6 5

VERIFICATION OF COMPETENT AUTHORITY APPROVAL

APPENDIX

Ship Recycling Plan Sample Summary of Information of Ship and Ship Recycling Facility

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MEPC 62/3/1 Annex 2, page 2 1 1.1 INTRODUCTION Objective of the guidelines

These guidelines provide stakeholders, particularly Ship Recycling Facilities, with recommendations on measures to prepare a Ship Recycling Plan (SRP) in accordance with the requirements of the Hong Kong International Convention for the Safe and Environmentally Sound Recycling of Ships, 2009 (hereafter referred to as "the Convention"). It should be noted that Regulation 9 of the Annex to the Convention provides requirements for the development of a ship-specific recycling plan. This regulation requires that these guidelines are taken into account in order to achieve compliance with Regulation 9. These guidelines should be used primarily by Ship Recycling Facilities, taking into account information provided by the shipowner. Competent Authorities and Administration may also find merit in these guidelines in the approval process and in the implementation of the Convention. 1.2 Approach of the guidelines

Regulation 9 of the Annex to the Convention requires that Ship Recycling Facilities prepare a ship-specific Ship Recycling Plan. These guidelines are separated into two parts: general guidance on information that should be gathered and reviewed by the Ship Recycling Facility in order to develop the SRP (Section 3 General), and guidance for the recommended content of a ship-specific recycling plan (Section 4 Framework). 2 DEFINITIONS

The terms used in these guidelines have the same meaning as those defined in the Convention as well as in the Guidelines for Safe and Environmentally Sound Ship Recycling ("Facility Guidelines"), with the following additional definitions which apply to these guidelines only. 2.1 "The ship" means the particular ship which a Ship Recycling Facility is going to recycle, and for which an SRP is required. [2.2 "Primary Cutting Works" is the process in which one or more large size steel blocks are cut out of the ship. 2.3 "Secondary Cutting Works" is the process in which large size steel blocks from the ship are cut into medium sized blocks and the machineries are brought out from the ship.] 3 GENERAL

The Convention requires that the SRP be either explicitly or tacitly approved by the Competent Authority and that the SRP is [subject to the final survey for] the issuance of an International Ready for Recycling Certificate. Therefore, preparation of the SRP should begin well before the ship arrives at the Ship Recycling Facility. [In case more than one Ship Recycling Facility is used for the recycling of one ship, the SRP should be developed separately by each of the involved Ship Recycling Facilities.] [As regards the languages which should be used in the SRP, as described in Regulation 9.2 of the Annex to the Convention, the shipowner may inquire the Administration whether a language other than English, French or Spanish used by the Ship Recycling Facility is accepted, and convey the decision of the Administration to the Ship Recycling Facility accordingly.]
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MEPC 62/3/1 Annex 2, page 3 3.1 Review of ship specific information

For each ship that is to be recycled at the facility, the Ship Recycling Facility should work with the shipowner in order to prepare an SRP that incorporates all appropriate features of the ship that may impact the safe and environmentally sound recycling of the vessel in accordance with Regulation 8.4 of the Annex to the Convention. The Ship Recycling Facility should obtain the completed Inventory of Hazardous Materials (IHM), including Part II and Part III, taking into account possible fluctuations due to the ship's operation[, since this is the essential document for the Ship Recycling Facility to plan and execute the removal and management of Hazardous Materials onboard the ship]. The ship-specific information that can be particularly useful to facilitate development of the SRP includes, but is not limited to, finished drawings and final specifications such as: general arrangement, midship section, construction profile (including longitudinal sections, deck, inner bottom, deckhouse), shell expansion plan, longitudinal and transverse bulkhead principal transverse sections, fore and aft construction, superstructures, accommodation plan, capacity plan, hydrostatic curve or table, trim and stability calculation, light weight calculation table, deck piping system, fire control plan, general arrangement of ventilators and air ducts, painting scheme, joiner works, engine room arrangement (if appropriate) and bilge piping system of pump room, pump room arrangement, engine room piping diagram, ballast piping and cargo piping diagram, manufacturers finished drawings of major equipment. The available plans should be useful in planning the ship recycling sequence in its entirety. 3.2 Comparison of ship specific information to SRFP/DASR

For each ship to be recycled, the ship-specific information obtained from the shipowner should be evaluated in the context of the capabilities and limitations specified in the SRFP and/or DASR. The SRP will need to address any ship-specific considerations not covered in the SRFP or that will require special procedures. Further, the SRP should accommodate [, to a reasonable extent,] variances to ship recycling operational processes due to the discovery of previously unknown factors or items during the recycling of a ship. The SRP should identify procedures for how unanticipated situations will be managed by the facility and identify the decision making process that leads to an approach that will be protective of worker safety and the environment. While this may be included in general terms as part of the SRFP, it should also be accounted for within the ship-specific recycling plan. 4 FRAMEWORK OF SRP

[The responsibility of developing a comprehensive SRP rests with the Ship Recycling Facility, although development of the SRP is a cooperative effort between the Ship Recycling Facility and the shipowner]. The Ship Recycling Facility is in the best position to understand and describe the methods and procedures it uses in its recycling operation; is aware of the facilities and capabilities available for materials handling and the disposal of wastes generated during recycling; knows the skills and capabilities of its workforce and the availability of local support services; and knows the relevant national laws and regulations that apply to the facility and its activities, including the activities it is approved to perform pursuant to its DASR. A sample format for a summary document is included in Appendix 1. This information could be used as a cover page to the SRP. The body of the SRP should include a more detailed narrative of the ship-specific recycling elements.

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MEPC 62/3/1 Annex 2, page 4 The SRP should describe precisely how the Ship Recycling Facility will recycle the specific ship in a safe and environmentally sound manner [i.e. the recycling process steps and their sequence, covering the entire process, by repeating those processes and procedures that are described in the SRFP and are pertinent to the specific ship to be recycled. Any processes or procedures that deviate from the SRFP and are specific to the ship should be described in detail in the SRP. However, the SRP may incorporate by reference those processes and procedures that are effectively described in the SRFP and are pertinent to the specific ship to be recycled. In either case, processes or procedures that deviate from the SRFP and are specific to the ship, should be described in detail in the SRP]. In case more than one Ship Recycling Facility is used for the recycling of one ship, it should be clearly indicated which Ship Recycling Facilities are involved, what their specific recycling activities will be, and in which order they will occur. In addition, for each of them all the relevant sections of the SRP should be completed separately. 4.1 Pre-arrival elements

The SRP should clarify whether and to what extent any preparatory work, such as pre-treatment, identification of potential hazards, removal of stores, etc., will take place at a location other than the Ship Recycling Facility identified as part of the SRP. [The extent to which such preparatory work will be incorporated into the SRP will depend upon the capability of the authorized Ship Recycling Facility and the scope of the agreement with the shipowner.] <NOTE: The text in the square brackets would be deleted if the bracketed sections 4.1.1 and 4.1.2 were incorporated.> The Ship Recycling Facility should appropriately plan for the arrival of the ship, including the location of where the ship will be anchored during ship recycling operations. This location should be included in the SRP. The SRP should include a concise plan for the arrival and safe mooring of the specific ship to be recycled. [4.1.1 Pre-cleaning of oils, dirty water, bilge, etc.

The Ship Recycling Facility should check the relevant information on the residual volume of oils, dirty water and bilge in tank, cargo space, engine room, etc., contained in the IHM and judge, based on such information and on its authorization, whether the Ship Recycling Facility will be able to manage those materials safely. If the Ship Recycling Facility makes a judgement that it will not be able to manage those materials such as oil at the facility, method for pre-cleaning of those materials should be established including clear indication on which tank and/or space will be cleaned. Places where specific, pre-cleaning work should be carried out and the name of sub-contractors for the pre-cleaning work, if delegated by the Ship Recycling Facility, should be described in the SRP. In the case of tanker with cargo tanks and pump room(s), it should be confirmed that the ship is ready for certification as Safe-for-entry, or Safe-for-hot work, or both according to national laws, regulations and policies of the Party by the Competent person after the pre-cleaning is finished. 4.1.2 Pre-cleaning of Hazardous Materials

In the case that the Ship Recycling Facility will not be able to remove some of the Hazardous Materials listed in the IHM, the other Ship Recycling Facility(ies) duly authorized with the issuance of DASR may be used for the purpose of pre-cleaning of Hazardous Materials before the arrival of the ship at the Ship Recycling Facility. The SRP should describe the name and address of the other authorized Ship Recycling Facility(ies) and which and how many Hazardous Materials of the IHM will be removed there.]

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MEPC 62/3/1 Annex 2, page 5 4.2 Arrival of ship

<OPTION 1: WITHOUT THE NOTIFICATION PROCESS OF AMENDED SRP> The SRP should describe the procedures that the Ship Recycling Facility will follow to conduct a walk-through (onboard check) of the vessel in an effort to identify any potential safety and environmental issues and/or any issues not previously identified. The Ship Recycling Facility should verify that safe access and egress has been provided and the SRP is in place to maintain it during the ship recycling process. It is recommended that the Ship Recycling Facility mark the location of the known Hazardous Materials. If there are specific items or locations onboard, the hazardous characteristics of which are uncertain, these areas should be marked for additional sampling as necessary. <OPTION 2: ADDING THE NOTIFICATION PROCESS IN CASE OF AMENDMENT OF THE SRP > The SRP should describe the procedures that the Ship Recycling Facility will follow to conduct a walk-through of the vessel in an effort to identify any potential safety and environmental issues and/or any issues not previously identified. The Ship Recycling Facility should verify that safe access and egress are provided and a procedure is in place to maintain it during the ship recycling process. The initial walk-through of the vessel should review the contents of the IHM and it is recommended that the Ship Recycling Facility mark the location of the known Hazardous Materials. After the arrival of a ship, any potential hazards to worker health and safety or the environment that were not previously identified in the SRP should be incorporated into the SRP and the amended SRP should be transmitted to the Competent Authority. If there are specific items or locations onboard, the hazardous characteristics of which are uncertain, these areas should be marked for additional sampling as necessary and the shipowner and its Administration should be informed promptly. 4.2bis Hazardous Materials management

The SRP should include information regarding how the type and amount of Hazardous Materials will be managed, as required in Regulation 9.3 of the Convention. [The SRP should specify the facility's approach for the management of each Hazardous Material. However, to the extent that the SRFP and DASR provide specific details on Hazardous Materials management, the Ship Recycling Facility may provide a general description of the facility's approach in the SRP with a reference to the more detailed documentation.] Special attention should be paid to the types and quantities of Hazardous Materials on the ship. If there are ship-specific conditions that require deviation from normal Hazardous Materials management practices, the appropriate ship-specific measures should be described in detail in the SRP. It is recommended that the SRP be developed using the same nomenclature and identification scheme as included in the IHM to avoid confusion. The SRP should also contain additional information on Hazardous Materials management as required in Appendix 5 of the Convention (also known as the DASR). Specifically, the SRP should describe where the Hazardous Materials are to be processed or disposed if the operation is not occurring at the Ship Recycling Facility[. The SRP should describe that the removal of Hazardous Materials will be done by responsible personnel who are trained and authorized. The certificate numbers or other relevant information should be verified by the Ship Recycling Facility and included in the SRP].
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MEPC 62/3/1 Annex 2, page 6 4.3 Safe-for-entry and Safe-for-hot work procedures

Regulation 9 of the Convention requires the SRP to include information concerning the establishment, maintenance, and monitoring of Safe-for-entry and Safe-for-hot work procedures. The Ship Recycling Facility is encouraged to review the Guidelines for the Safe and Environmentally Sound ship recycling, as these guidelines contain specific technical recommendations to address these important safety issues. Although the SRFP will describe general procedures on how the Ship Recycling Facility will achieve safe atmospheric conditions during the ship recycling process, the SRP should describe in detail how Safe-for-entry and Safe-for-hot work procedures will be implemented on the specific ship, given its structure, configuration, previous cargo, etc. 4.4 Cutting plan summary

An important component of the cutting plan is the removal of Hazardous Materials to the maximum extent practicable prior to commencing cutting activities. Depending on a number of factors, including the age of the ship and the quantity of Hazardous Materials present, it may be impossible to remove all Hazardous Materials prior to cutting. The SRP should include a concise cutting plan that is ship specific and takes into account the location of all Hazardous Materials. The SRP should include the necessary steps for primary and secondary cutting works, as well as the preparatory works before cutting, including the location of each activity at the Ship Recycling Facility and any planned storage locations. Although the SRFP may contain general cutting procedures for the Ship Recycling Facility and these may be incorporated by reference into the SRP, any changes or variances that are ship specific, should be included in the SRP. 4.5 Other necessary elements

In addition to those elements described above, the SRP should include any processes and/or procedures that will be necessary to recycle the ship and are not fully included in the SRFP. For example, a Ship Recycling Facility may need to use additional workers or subcontractors, or they may need to additional equipment to deal with unique aspects of the ship. The key is that the Ship Recycling Facility includes in the SRP any information that is ship-specific and deviates or is absent from the SRFP. [Such ship specific process/procedure may take into account the technical guidance manual developed by the Organization]. 4.6 Attach copy of DASR

The Ship Recycling Facility should attach a copy of the DASR to the SRP. [In case the SRP is written using the references to the SRFP, a copy of the SRFP should be attached as well, in this case, the language used in SRFP and SRP should be the same.] 5 VERIFICATION OF COMPETENT AUTHORITY APPROVAL

Article 16.6 of the Convention requires that a State shall declare its requirement for either tacit or explicit approval of the SRP before a ship may be recycled. The Ship Recycling Facility should be familiar with the procedures implemented by the Competent Authority for approval of the SRP. The Competent Authority's approval process will, at a minimum, include written acknowledgement of receipt of the SRP and may include further written documentation of approval or denial for the ship-specific recycling. The written acknowledgement and/or documentation of approval should be appended to the SRP immediately upon availability and made available to appropriate authorities and stakeholders, as necessary or required.
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MEPC 62/3/1 Annex 2, page 7 APPENDIX Ship Recycling Plan Sample Summary of Information of Ship and Ship Recycling Facility This Ship Recycling Plan was developed to satisfy the International Convention for Safe and Environmentally Sound Recycling of Ships.

Ship Information Name of Ship Distinctive name or numbers Port of Registry Gross Tonnage IMO number Name and address of shipowner IMO registered owner identification number IMO company identification number Telephone Number E-mail Address

Ship Recycling Facility Information Name of Ship Recycling Facility Distinctive Recycling Company identity No. Full address of Ship Recycling Facility Primary Contact Person Telephone Number E-mail Address Name, address, and contact information of ownership company Working language(s)

Projected Schedule for Ship Recycling Ship Arrival at Recycling Facility Date Ship Recycling Commencement Date Complete Vessel Dismantling Date Complete Sale/Disposal of all Components Date

This is to verify that the Ship Recycling Facility has collaborated with the owner of the ship named above to develop the attached plan for recycling the ship, taking into account the requirements of the International Convention for Safe and Environmentally Sound Recycling of Ships, the Document of Authorization to conduct Ship Recycling (DASR), and the Ship Recycling Facility Plan that was developed for this particular Ship Recycling Facility.

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MEPC 62/3/1 Annex 2, page 8 (Date) (Signature of Ship Recycling Facility owner/operator)

[ (Date)

(Signature of shipowner)]

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