MASLOW TRAINERS & CONSULTANTS

JOB ANALYSIS QUESTIONNAIRE

Executive Positions

This Questionnaire is divided into 9 sections (A – I). Kindly read through the instructions in each section
before answering. Please fill in all applicable answers as completely as possible. However if a particular
question does not apply to you, fill in “NONE” or (
).

REMEMBER: This questionnaire is not intended to obtain any information about a particular person
holding the job, only information about the job itself.

Position Title :

Division / Department : Section / Unit :

Incumbent Completing this Questionnaire Reviewed and Confirmed by Immediate Superior

Name : Name :

Date : Date :

Signature : Signature :

( A ) Reporting Relationships
1. Direct Reporting Relationships (in your Department /Unit)

Your Immediate Superior
Superior Position :

Other Positions Reporting to your

superior :
1. ____________________ Your Position :
2. ____________________
3. ____________________
 Position Title No. of Staff
1. _______________________ ( )
Subordinate Positions reporting
2. _______________________ ( )
directly to you.
3. _______________________ ( )
4. _______________________ ( )
(If the number of subordinates varies,
indicate a range e.g. 2-5 staff)
Subtotal (a): ………

Position Title No. of Staff

Positions reporting to you through
your immediate subordinates.
(If the number of subordinates varies,
indicate a range e.g. 2-5 staff)
1. _______________________ ( )
2. _______________________ ( )
3. _______________________ ( )
4. _______________________ ( )
Subtotal (b): ………

Grand Total (a) + (b) : ……………………………….

2. Functional Reporting Relationships (in other Departments / Units)

Functional Superior(s)
- Superiors from other
units/ sections/ Position Title Dept
departments/ head 1. ________________ ____________
office. 2. ________________ ____________
- In charge of a specific 3. ________________ ____________
function/ project which 4. ________________ ____________
Your Immediate
your immediate superior 5. ________________ ____________
does not oversee. (e.g. Superior
Chief Accountant in HQ)

Your Position

Functional Subordinates Position Title Dept No.

- You may supervise staff 1. ________________ ____________ ( )
in other units/ sections/ 2. ________________ ____________ ( )
departments in a specific 3. ________________ ____________ ( ) Your Direct
function/ project. (e.g. 4. ________________ ____________ ( ) Subordinates
Personnel Officer in a 5. ________________ ____________ ( )
branch office)
Describe briefly the nature of supervision.

a) Supervision by Functional Superior

________________________________________________________________________
________________________________________________________________________
_______________________________________________________________________
b) Your supervision of Functional Subordinates
________________________________________________________________________
________________________________________________________________________
_______________________________________________________________________

( B ) Scope of Responsibilities
State briefly in point from the MAIN AREA OF RESPONSIBILITY OF THE POSITION, and WHAT IT
IS EXPECTED TO ACHIEVE (not the job tasks/ duties themselves)

______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________

( C ) Description of Tasks (Duties)

List key tasks performed by you. As far as possible, limit description of each task to a single
precise sentence. Avoid vague/general statement like ‘Handle correspondence’. Instead break
down the tasks into specific activities like ‘Prepare daily statistical reports for the Trading
Division’.

To guide you, we have prepared a list of action words which can be used describe the task you
carry out on a daily, weekly, monthly and annual basis.

Please complete in the appropriate space below:

1. Develop & Formulate (e.g. policies and procedures)

a. ________________________________
b. ________________________________
c. ________________________________
2. Check & Verify (e.g. vouchers, bills)
a. ________________________________
b. ________________________________
c. ________________________________
3. Prepare & Collate (e.g. budgets, management reports)
a. ________________________________
b. ________________________________
c. ________________________________
4. Coordinate (e.g. reports, jobs)
a. ________________________________
b. ________________________________
c. ________________________________
5. Direct or Supervise (e.g. staff, operations)
a. ________________________________
b. ________________________________
c. ________________________________
6. Evaluate & Analysis
a. ________________________________
b. ________________________________
c. ________________________________
7. Administer (e.g. staff benefits, sales order)
a. ________________________________
b. ________________________________
c. ________________________________
8. Assist (e.g. superior, department head)
a. ________________________________
b. ________________________________
c. ________________________________
9. Maintain and update (e.g. systems, manuals)
a. ________________________________
b. ________________________________
c. ________________________________
10. Undertake or Conduct (e.g. project investigation)
a. ________________________________
b. ________________________________
c. ________________________________
 11. Identify (e.g. business opportunities)
a. ________________________________
b. ________________________________
c. ________________________________
12. Ad-hoc work/ project work
a. ________________________________
b. ________________________________
c. ________________________________
13. Other Tasks
a. ________________________________
b. ________________________________
c. ________________________________

( D ) Qualifications, Experience, and Skills required for the Job

1. Qualification (Indicate with a [] the appropriate formal education required for the
Job)

SPM STPM Professional

PMR
O Level A Level Certificate

Diploma A Levels
Degree Masters Doctorate

Notes: __________________________________________________________________

2. Type of Experience
a. Preferred Industry Exposure
__________________________________________________________________
b. Preferred Functional Exposure
__________________________________________________________________
c. Preferred Level of Experience :
i. ____________________ years at

Clerical Supervisory Executive

Assistant Senior Managerial

Managerial
Managerial Level
 3. Special Skills (that may not be acquired in the normal cause of work or in the required
qualifications e.g. Software, Language, etc)
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
______________________________________________________________________

( E ) Problem Solving
This refers to the type and complexity of a problems associated with the work which are
required to be solved by the job. Give examples of problems faced, and details as follows:

Problems Faced Frequency

( F ) Supervision Received
Indicate with a tick [] the appropriate level of supervision received:

Work is closely supervised and checked.

Procedures and policies are available for guidance and/or frequent

review/ discussion with superiors are usual.
( G ) Authority Exercised
Indicate with a tick [] the level of authority that the Job is given.

Type of Authorization Specifications ( i.e. details, limits)

1. Authorizes to commit expenditure
a.
b.
c.
d.
e.
f.

2. Operational Authority
a.
b.
c.
d.
e.
f.

( H ) Contacts
List of people (other than subordinates and the immediate superior) that the Job frequently
deals with in the course of work, both within and outside the Company/ Group. Also indicates
he nature and frequency of contact.

1. Within the Company / Group

Department / Unit Person Nature of Contact Frequency

2. Outside the Company / Group

Department / Unit Person Nature of Contact Frequency
( I ) Additional Information Relevant to the Position