STEFANIE T.

GARCIA
2719 South Mayflower Ave. Arcadia, California 91006 (626) 437-3552 Stefg2010@gmail.com
OVERVIEW Building upon nearly five years in student services administration in higher education and eight years experience providing management consulting and organization development services to state and local governments, school districts and colleges. Diverse background that includes organization assessment; applicant/student outreach; recruitment screening; counseling and referral; customer service, marketing and advertising; designing outreach materials; budget analysis; and assisting in the planning and facilitation of organizational workshops and student-faculty programs. Proven ability to counsel candidates, employers and students, manage programs, establish performance standards and timelines, meet deadlines and multi-task. Recognized for being dedicated, focused and results-oriented. Computer proficient in Microsoft Office, FileMaker Pro, Dreamweaver, Adobe InDesign and Access. CORE STRENGTHS Student Advising Program Planning and Evaluation Database Administration IT Systems Administration Budget Analysis Career Counseling Survey Development & Administration Research Marketing and Outreach Public Relations Graphics Design Organization Analysis

EDUCATION Azusa Pacific University, Azusa, CA Master of Science, College Counseling and Student Development (In progress) University of Southern California, Los Angeles, CA Bachelor of Science, General Studies HONORS/AWARDS Mexican American Alumni Association Scholarship Recipient, University of Southern California (2000-2001) Deans List, University of Southern California (2002-2004) PROFESSIONAL EXPERIENCE California Institute of Technology, Pasadena, CA Assistant Director

November 2013-Present

Develop and conduct information sessions to students on SFP summer programs (i.e. SURF, MURF, Amgen Scholars, etc.) Collaborate with the Director to develop and implement summer orientation sessions for SFP students and summer and fall seminar days Plan summer co-curricular academic and professional enrichment activities such as the Whitney Workshop Series, Faculty Seminar Series, GRE pre courses, etc. Provide planning, coordination, and on-site staff support for SFP programs and events, including scheduling of speakers and handling logistical arrangements such as facilities, food, publicity, custodial, etc.; coordinate and facilitate special events such as the Perpall semi-finals and finals, Gee Poster Competition, field trips and other events Advise and support students who serve on the SURF Student Activities Committee Provide guidance to SURF Exchange students Serve as a liaison between students, the SFP office, and the Institute Create and administer program evaluations to assess students experiences and provide guidance for continuous improvement Provide information to prospective and current SFP students, faculty mentors, alumni friends, and donors

California Institute of Technology, Pasadena, CA Senior Administrative Assistant

February 2010-November 2013

Performed monthly financial analysis and produce fiscal status reports on all accounts; oversaw the purchasing of office and program supplies; managed equipment maintenance; tracked monitor and resolved delivery of orders Implemented donor relations activities; managed donor databases; monitored all gifts and pledge payments; produced and managed acknowledgement letters; verified that gifts are received and recorded from Development and Finance; prepared donor lists, as needed; implemented major donor events such as the Donor Dinner Provided planning, coordination, and on-site staff support for SFP programs and events, including scheduling of speakers and handling logistical arrangements such as facilities, food, publicity, custodial, etc.; coordinated special events such as the Perpall semi-finals and finals, field trips and other events Provided administrative support for SURF Board and SURF AdComm, including meeting set-up, recording of minutes, etc. Updated and maintain approximately nine internal and external web pages; disseminated information regarding announcements and program opportunities, including The Wave online newsletter

Stefanie T. Garcia Page 2 Provided office administration including developing correspondence, documents, copying, faxing, answering phones, management of mail, etc. Provided assistance to prospective and current SFP and Exchange students, faculty mentors, alumni friends, and donors

Westwood College, Anaheim, CA Graduate Advisor

June 2009-February 2010

Built a relationship with each assigned graduating student and guided those students through the second part of their Westwood education, learning about the students goals, challenges, skills and experience Helped students and graduates develop and refine job search skills to ensure job readiness Coached students individually and in groups on creative job search skills, resume writing, interviewing techniques, and necessary business acumen Established and maintained employer relationships through various outreach efforts to generate employment opportunities for students and graduates October 2004-June 2009 Summers 2000-2004

RJA Management Services, Inc., Arcadia, CA Associate Consultant/Administrative Assistant

Assisted in the planning and facilitation of three organizational development workshops for two municipalities Partnered with other consultants in conducting personnel research and employee and customer satisfaction surveys for two municipalities, one corporation, and one State agency Regularly advised candidates for executive positions on career opportunities, job requirements, salary and benefits, and timelines to enable an efficient application process Counseled employers about the job requirements, selection criteria, and the recruiting process, establishing a close working relationship throughout the executive search process Met with executive management of 15 organizations to conduct organizational assessments and provided strategic recruiting strategies for attracting municipal executive candidates Designed marketing and employment multi-color brochures, advertisements and flyers utilizing InDesign for dissemination to over 5,000 potential candidates and sources of candidates for executive level positions, increasing qualified applicant pool by 20% August-October 2004

Canyon Early Learning Center & Bradoaks Elementary School (Grade K-1) Monrovia Unified School District, Monrovia, CA Teacher

Developed and applied a teaching curriculum for kindergarten and first grade students, fostering academic, physical and social growth Assessed and documented the academic, physical and social skills of 12 students to establish baseline data for measuring and reporting progress Worked collaboratively with other teachers and school administrators in formulating strategic educational plans for all grades Regularly met with parents to advise them of their childs academic levels, learning requirements, classroom rules, acceptable behavior, and District expectations for parent involvement Developed strategies, programs and activities for teaching students about rules and social behavioral, while improving their social and emotional maturity

INTERESTS Horseback riding Camping and hiking Travelling Gardening Live theater