RFP Apb&Ocwwb

REQUEST FOR PROPOSAL

In regard to supply of laptops, provision of support services and soft are content to Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"(, )a!arlagun, Arunac!al Prades!
JANUARY 21 2014
Arunachal Pradesh Building & Other Construction Workers Welfare Board (APB & OCWWB) Itanagar, Arunachal Pradesh
@ Arunachal Pradesh Building & Other Construction Workers Welfare Board (APB & OCWWB), Address - Itanagar, Arunachal Pradesh
Contents
Sl. No.
1.1 1.2 1.3 1.4 1.( 1.1 1.3 2 Factsheet Backgr !"# $"% r&at' " Pr )ect $"% r&at' " E+a,!at' " -r'ter'a A.. '"t&e"ts/A0ar#s -r'ter'a Fra!# 2 - rr!.t Pract'ces - "%,'ct % $"terest Sc .e % 4 rk
Item
Page No.
3 ( * 20 23 2( 23 25
1.1 Factsheet
Clause Reference/Source
*et!odology
Topic
T!e +et!od of selection ill ,e Q$"S 'Quality cu+ $ost "ased Selection( T!e RFP can ,e $ollected on or after. 21st January 2014 Fro+. T!e $!air+an Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( Teli "uilding, )ear Tallang /ira *e+orial ESS Sector, Itanagar 0 123333 Arunac!al Prades! Telep!one )o. 456478823329 Fa:. 456478823323 E+ail. ad;e+ploy+ent;ap<g+ail;co+ "y paying t!e docu+ent Fee of Rs;34,444=7,y -e+and -raft in favour of T!e $!air+an, Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( and paya,le at Itanagar fro+ any of t!e sc!eduled co++ercial ,an& OR -o nloaded fro+ ;arunac!alprades!;gov;in
-ocu+ent Availa,ility
However in this case, the bidders are required to submit the tender cost in the form of a demand draft (details mentioned in above para) along with the Proposal. A)A non7refunda,le ad+inistrative Fee of Rs;8,444=7,y -e+and -raft in favor of T!e $!air+an, Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( and paya,le at Itanagar fro+ any of t!e sc!eduled co++ercial ,an&
E*- -eposit
Earnest *oney -eposit of 8> of Total Pro?ect @alue, i;e; Rs; 34, 44, 444;44 'Rupees Ten La&! only( ,y -e+and -raft in favour of T!e $!air+an, Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( and paya,le at Itanagar fro+ any of t!e nationaliAed Sc!eduled
co++ercial "an& Pay+ent Sc!edule Assign+ent Structure Procure+ent is for products lin&ed to delivera,les at location specified !erein; T!e assign+ent is in p!ases !erein "ot! ,ids Financial # Tec!nical +ust ,e su,+itted in t o different sealed envelopes on or ,efore 5th February 2014 before 2 pm. For Bueries= clarifications, if any please contact. Chairman !"#$%C&&# $ontact 'tana(ar. Telep!one )o. 456478823329 Fa:. 456478823323 it! a one7ti+e delivery of t!e products referred to
"id Su,+ission
Language
Proposals s!ould ,e su,+itted in Englis! only
-elivery sc!edule
T!e esti+ated nu+,er of professional staff7days reBuired for t!e Assign+ent is. 21 )ays *+ ,ee-s.
Ta:es=Levies=$!arges
As applica,le in t!e State of Arunac!al Prades! and it!in India
@alidity Period
Proposals +ust re+ain valid for 24 days after t!e su,+ission date "idders +ust su,+it
Specific -ocu+entation Su,+ission
An original and four additional copies of eac! proposal along it! One copy of non7edita,le $- for Tec!nical Proposal One original copy of t!e $o++ercial Proposal
Su,+ission Address. T!e proposal su,+ission address is.
To. T!e $!air+an Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( Teli "uilding, )ear Tallang /ira *e+orial ESS Sector, Itanagar 0 123333 Arunac!al Prades! Proposals +ust ,e su,+itted no later t!an t!e follo ing date and ti+e. 5th February 2014 before 2 pm.
1.2 #ac-(roun) 'nformation

"uilding and ot!er construction or&ers in India are one of t!e +ost nu+erous and vulnera,le or&s are or&ing or&ers; T!e or& is also c!aracteriAed
seg+ents of t!e unorganiAed sector in India; T!e ,uilding and ot!er construction c!aracteriAed ,y t!eir in!erent ris& to t!e life and li+, of t!e ,y its casual nature, te+porary relations!ip ,et een e+ployer and e+ployee, uncertain !ours, lac& of ,asic a+enities and inadeBuacy of elfare facilities;
Alt!oug! t!e provisions of various La,our La s i;e;, *ini+u+ %ages Act 32C9, $ontract La,our 'Regulation # A,olition( Act3214 and Inter7State *igrant %or&+en 'Regulation of E+ploy+ent # $onditions of Services( Act 3212 etc;, are applica,le to t!e ,uilding and ot!er construction need as felt for a co+pre!ensive $entral Legislation for t!is category of or&ers; or&ers, a
To ards t!e a,ove goal t!e follo ing t o enact+ents !ave co+e on t!e Statute "oo& initially ,roug!t in as ordinances on 5;33;2D; 3; T!e "uilding # Ot!er $onstruction %or&ers 'Regulation of E+ploy+ent $onditions of Service( Act,3226E and 8; T!e "uilding # Ot!er $onstruction %or&ersF %elfare $ess Act, 3226 ; and
;e;f; 84;9;26,
T!e a,ove la esta,lis!+ent
ai+s to provide for regulation of e+ploy+ent # conditions of service of t!e ,uilding or&ers as also t!eir safety, !ealt! and elfare +easures in every or&ers; T!e it! a cost not !ic! e+ploys or e+ployed during t!e preceding year ten or +ore
and ot!er construction
e:ception +ade is only in respect of residential !ouses for o n purpose constructed e:ceeding Rs; 34 la&! and suc! ot!er activities to
!ic! t!e provisions of Factories Act, 32C9 and
*ines Act, 32D8 apply; So+e of t!e ot!er +ain provisions of t!e *ain Act are given ,elo .
a;
Provision for an Advisory $o++ittee at t!e $entral and t!e State levels
it! t!e
function to advise t!e Govern+ents concerned on suc! +atters arising out of t!e ad+inistration of t!e Act as +ay ,e referred to it; ,; Provision for registration of eac! esta,lis!+ent ,y circu+venting; it!in a period of si:ty days fro+ t!e
co++ence+ent of co+pliance of la c; d;
or& to ensure t!at t!ere are no +alpractices and to discourage non7
Provision for registration of ,uilding or&ers as ,eneficiaries under t!is Act; Provision for constitution a "uilding and Ot!er $onstruction %or&ersF %elfare "oard
,y every State Govern+ent to e:ercise t!e po ers conferred on, and perfor+ t!e functions assigned to it, under t!e Act; e; Provision for i++ediate assistance in case of accidents, old age pension, loans for
construction of !ouse, pre+ia for group insurance, financial assistance for education, to +eet +edical e:penses, +aternity ,enefits etc; f; Provision for !ealt! and safety +easures for t!e construction or&ers in confor+ity
it! ILO convention )o;361 concerning safety and !ealt! in construction revising t!e Safety Provisions '"uilding( $onvention, 3251; For t!is purpose co+pre!ensive $entral Rules i;e; "uilding and ot!er $onstruction %or&ers 'Regulation of Service and $onditions of Service( $entral Rules, 3229 !ave ,een notified ,y t!e $entral Govern+ent; Arunac!al Prades! /ave notified t!eir o n rule na+ely Arunac!al Prades! "uilding and ot!er $onstruction %or&ers 'Regulation of Service and $onditions of Service( $entral Rules, 8446;
g;
Provision for constitution of safety co++ittees in every esta,lis!+ent e+ploying D44 or&ers it! eBual representation fro+ or&ers and e+ployers in addition to
or +ore
appoint+ent of safety officers Bualified in t!e field; !; Act Provision for Penalties of fine and i+prison+ent for violation and contravention of t!e
To raise t!e Funds for provision of various
elfare +easures, t!e *ain Act provides for constitution of
%elfare "oards; T!e +a?or source of t!e Funds s!all ,e collection of cess at rates not e:ceeding 3> of t!e cost of construction incurred ,y an e+ployer; T!e collection of funds and ad+inistration of t!e %elfare "oards ould ,e t!e responsi,ility of concerned State Govern+ents;
Govern+entFs policy is to ensure t!at t!e intended ,enefits and advantages reac! t!e construction or&ers at t!e earliest and in full +easure; T!e difficulties e:perienced in i+ple+entation of t!ese Act's( ill ,eco+e +ore evident once t!e i+ple+entation of various provisions of t!e Act's( and Rules ,y t!e $entral as ell as State Govern+ents pic& up +o+entu+; "ased on t!e e:perience gained ,y ill ,e ta&en to +a&e t!e+ ay of i+ple+entation of t!e Act's( and Rules, corrective steps, if any, +ore responsive to t!e elfare needs of t!e construction or&ers;
R%/0 %F ST!T0 1%20R3403T
T!e Govern+ent of Arunac!al Prades! !as ,een +a&ing all sincere efforts to i+ple+ent ,ot! t!e "uilding and Ot!er $onstruction 'Regulation of E+ploy+ent # $ondition of Service( Act, 3226 and t!e "uilding and Ot!ers $onstruction %or&ers %elfare $ess Act, 3226; All necessary ground ,efore; or& for i+ple+entation of t!ese t o Acts !as already ,een acco+plis!ed ,y t!e State Govern+ent long
In fact, Arunac!al Prades! is first state a+ongst t!e )ort!7Eastern States to constitute a State %elfare "oard under t!e Act; T!e "oard !ad started functioning in August 8441 and continues till date;
In order to provide social security and ot!er
elfare +easures=facilities to t!e
or&ers engaged in
"uilding and Ot!er $onstruction activities in t!e State, T!e Govern+ent of Arunac!al Prades! constituted a La,our %elfare "oard called t!e Arunac!al Prades! "uilding and Ot!er $onstruction %or&ersF %elfare "oard '!ereinafter referred to as T!e "oard( vide notification )o; LA" '%( 11=26 '@OI7II( dated 3=D=8441; T!e Govt; !as also fra+ed and notified State Rules na+elyE Arunac!al Prades! "uilding and Ot!er $onstruction %or&ersF 'Regulation of E+ploy+ent and $onditions of Service( Rules, 8446 as reBuired under "uilding and Ot!er $onstruction %or&ers 'Regulation and E+ploy+ent $onditions of Service( Act;
Under t!is "oard, t!e +ain ,eneficiaries areE i; "uilding and Ot!er $onstruction %or&ers construction !o !as co+pleted 39 years of age
,ut !as not co+pleted 64 years and !ave ,een engaged in ,uilding or any ot!er or& for not less t!an 24 days during t!e preceding 38 +ont!s is eligi,le for registration in t!e "oard as ,eneficiary ,y paying a registration fee of Rs; 84=7 to t!e "oard; ?; "uilding or&er !o !ad ,een registered ,y t!e "oard, as ,eneficiary s!all
contri,ute Rs; 84=7 per +ont! to ards t!e fund; T!e contri,utor s!all ,e re+itted once in t!ere +ont!s directly ,y t!e ,eneficiaries t!roug! !is e+ployer;
1.+ "ro5ect 'nformation
In t!e gro ing as t!e
orld of Infor+ation tec!nology it !as ,eco+e i+perative to ,ring a,out t!is proposal !ic! t!e poor or&ers
or&ers could not afford to purc!ase co+puters for t!eir c!ildren due to
c!ildren lag ,e!ind in acade+ic field; One co+puter for c!ildren for eac! fa+ily of registered s!all ,e provided under t!e proposed sc!e+e;
Arunac!al Prades! "uilding and Ot!er $onstruction %or&ers %elfare "oard is responsi,le for enforce+ent of la s as provided $entral Govern+ent and enacted ,y t!e Parlia+ent to providing la,our elfare to t!e construction or&ing class in t!e State ay of statutory and non7statutory elfare +easures; A total fund of D44 La&! Rupees !as ,een allocated for t!e sa+e, as a part of t!e Annual "udget of 843573C;
T!e sc!e+e ai+s to provide +eritorious students of registered interface
or&ers
it! an opportunity to
it! glo,al tec!nology and develop+ent and nurture t!e+ into +ore a are and socially
responsi,le students and glo,al citiAens; T!is education initiative s!all ,e an i+portant trigger in evolving t!e social landscape of t!e state;
Salient Features of the scheme6
Ena,ling inclusive integrated access to glo,al tec!nology, !ard are and soft are Inclusion of students in re+ote areas t!roug! training, support and counselling Penalty clause on vendors to ensure ti+ely delivery, soft are and !ard are support and co++it+ent to delivery of service
$ertification to ensure effective and essential use of t!e provided services ,y t!e ,eneficiary students
To provide 3444 co+puters 'laptops( under t!is sc!e+e for t!e first iteration, i;e; under Annual "udget of 843573C;
As such, further to the aforementioned information, The Board invites enquiries from all vendors who satisfy the evaluation criteria to submit their quotations under the Open Tender Process.
1.3.1 Basic nformation

T!e Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( invites responses to t!is ReBuest for Proposals 'RFP( fro+ all IT vendors for t!e procure+ent and supply of co+puters 'laptops( as descri,ed !erein a,ove; T!e "oard 'AP" #O$%%"( )odal agency for t!is pu,lic procure+ent; ill ,e t!e
T!e follo ing s!all apply !ere it!E a; Any contract t!at +ay result fro+ t!is pu,lic procure+ent co+petition ill
,e issued for a ter+ of 8C +ont!s, i;e; 8 years 'fro+ date of delivery of products( ,; T!e "oard 'AP" # O$%%"( reserves t!e rig!t to e:tend t!e pro?ect duration,
specifications and procure+ent figures for a period up to 3 year ,ased on t!e sa+e ter+s and conditions as +entioned !erein; c; t!e Fact S!eet; d; Proposals t!at are received after t!e deadline %ILL )OT ,e considered in t!is Proposals +ust ,e received not later t!an ti+e, date and venue +entioned in
procure+ent process;
1.3.!"ualification #riteria
T!e proposed solution s!ould !ave t!e follo ing criteria ,esides ot!er additional features t!at +ay ,e proposed.
1030R!/ 78!/'F'C!T'%3 CR'T0R'!6
a(
Laptops of desired and prescri,ed configuration ,y one of t!e leading glo,al +anufacturers suc! as -ell, /P, Lenovo, Acer or any ot!er ,rand of si+ilar stature
,( c(
Pre7Loaded digital copyrig!ted educational content it! e, ,ased support and up gradation Internationally Accredited -iplo+a in $o+puter Education upon co+pletion of prescri,ed online log in !ours ,y students
d(
*ini+u+ 84 !ours of offline training regarding co+puter education to eac! student at t!e point of usage
e(
$ertification progra+s for students of $lass @ to $lass HII on cultural diversity, current affairs, career counselling, vocational training opportunities, analytical reasoning and language s&ills; T!is s!all aid t!eir credentials in t!e c!osen fields in future
f(
Online $areer $ounselling ,y at least 84 doctorate level personnel in various disciplines of career
S"0C'F'C 78!/'F'C!T'%3 CR'T0R'!6
a(
-edicated
online
custo+er
and
service
support
for
laptop
as
ell
as
soft are
Bueries=+aintenance ,( c( d( e( -edicated Offline $usto+er and Service Support centre in Arunac!al Prades! 8 year arranty of laptops and all t!e ot!er supplied accessories 8 year replace+ent arranty of *ot!er "oard and Screen Trou,les!ooting of !ard are of t!e laptop it!in 8C !ours, else penalty paya,le eBual to 8D> of t!e total cost
1.3.3 nstructions to Bidders
1.3.3.1 $eneral
a.
%!ile every effort !as ,een +ade to provide co+pre!ensive and accurate ,ac&ground
infor+ation and reBuire+ents and specifications, "idders +ust for+ t!eir o n conclusions
a,out t!e consultancy and i+ple+entation support reBuired; "idders and recipients of t!is RFP +ay is! to consult t!eir o n legal advisers in relation to t!is RFP; 6. All infor+ation supplied ,y "idders +ay ,e treated as contractually ,inding on t!e
"idders, on successful a ard of t!e assign+ent ,y t!e "oard 'AP" # O$%%"( on t!e ,asis of t!is RFP c. )o co++it+ent of any &ind, contractual or ot!er ise s!all e:ist unless and until a
for+al ritten contract !as ,een e:ecuted ,y or on ,e!alf of t!e "oard 'AP" # O$%%"(; #. T!e "oard 'AP" # O$%%"( +ay cancel t!is pu,lic procure+ent at any ti+e prior to a
for+al ritten contract ,eing e:ecuted ,y or on ,e!alf of t!e "oard 'AP" # O$%%"(; e. T!is RFP supersedes and replaces any previous pu,lic docu+entation #
co++unications, and "idders s!ould place no reliance on suc! co++unications;
1.3.3.! #ompliances%#ompleteness
a. "idders are advised to study all instructions, for+s, reBuire+ents, appendices and ot!er infor+ation in t!e RFP docu+ent carefully; Su,+ission of t!e ,id= proposal s!all ,e dee+ed to !ave ,een done after careful study and e:a+ination of t!e understanding of its i+plications; 6. Failure to co+ply it! t!e reBuire+ents of t!is paragrap! +ay render t!e Proposal non7 RFP docu+ent it! full
co+pliant and t!e Proposal +ay ,e re?ected; c. "idders +ust. '. ''. $o+ply it! all reBuire+ents as set out it! in t!is RFP; Su,+it t!e for+s as specified in t!is RFP and respond to eac! ele+ent in t!e order as set out in t!is RFP '''. Include all supporting docu+entations specified in t!is RFP
1.3.3.3 Pre&Bid "ueries
a. T!e "idders ill !ave to ensure t!at t!eir Bueries on t!e RFP s!ould reac! to t!e follo ing addressE
T!e $!air+an Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( Teli "uilding, )ear Tallang /ira *e+orial ESS Sector, Itanagar 0 123333 Arunac!al Prades! Telep!one )o. 456478823329 Fa:. 456478823323
6. All suc! pre7,id Bueries +ust reac! ,y post, facsi+ile or e+ail on or ,efore 29th Januay2014 *2 pm.. c. T!e Bueries s!ould necessarily ,e su,+itted in t!e follo ing for+at.
S. 3o. 3; 8; 5; C; D; 6;
RF" :ocument Reference*s.
Content of RF" re;uirin(
"oints of Clarification
#. T!e "oard, 'AP" # O$%%"( s!all not ,e responsi,le for ensuring t!at t!e ,iddersF Bueries !ave ,een received ,y t!e+; e. Any reBuests for clarifications post t!e indicated date and ti+e ill +ay not ,e entertained ,y t!e )odal Agency;
1.3.3.' (esponses to Pre&Bid "ueries%#orri)endum

a. T!e )odal Officer notified ,y t!e "oard, 'AP" # O$%%"( response to all Bueries;
ill endeavor to provide ti+ely
6. /o ever, t!e "oard, 'AP" # O$%%"( +a&es no representation or t!e Bueries t!at !ave ,een posed ,y t!e ,idders;
arranty as to t!e
co+pleteness or accuracy of any response +ade in good fait!, nor underta&es to ans er all
c.At any ti+e prior to t!e last date for receipt of ,ids, t!e "oard, 'AP" # O$%%"( +ay, for any reason, !et!er at its o n initiative or in response to a clarification reBuested ,y a prospective "idder, +odify t!e RFP -ocu+ent ,y a corrigendu+; #. T!e $orrigendu+ 'if any( # clarifications to t!e Bueries fro+ all ,idders t!e ;arunac!alprades!;gov;in and e+ailed to all participants; ill ,e posted on
e. Any suc! corrigendu+ s!all ,e dee+ed to ,e incorporated into t!is RFP; %. In order to provide prospective "idders reasona,le ti+e for ta&ing t!e corrigendu+ into account, t!e "oard, 'AP" # O$%%"( +ay, at its discretion, e:tend t!e last date for t!e receipt of Proposals; g. T!e )odal Officer notified ,y t!e "oard, 'AP" # O$%%"( response to all Bueries; h. /o ever, t!e "oard, 'AP" # O$%%"( +a&es no representation or t!e Bueries t!at !ave ,een posed ,y t!e ,idders; '. At any ti+e prior to t!e last date for receipt of ,ids, t!e "oard, 'AP" # O$%%"( +ay, for any reason, !et!er at its o n initiative or in response to a clarification reBuested ,y a prospective "idder, +odify t!e RFP -ocu+ent ,y a corrigendu+; ). T!e $orrigendu+ 'if any( # clarifications to t!e Bueries fro+ all ,idders ;arunac!alprades!;gov;in and e+ailed to all participants; ill ,e posted on t!e arranty as to t!e ill endeavor to provide ti+ely
co+pleteness or accuracy of any response +ade in good fait!, nor underta&es to ans er all
1.3.3.* +ey (equirements of the Bid
1.3.3.*.1
(i)ht to Terminate
a.
T!e "oard, 'AP" # O$%%"( +ay ter+inate t!e RFP process at any ti+e and
it!out
assigning any reason; 6. T!e "oard, 'AP" # O$%%"( +a&es no co++it+ents, e:press or i+plied, t!at t!is
process ill result in a ,usiness transaction it! anyone; c.T!is RFP does not constitute an offer ,y T!e "oard, AP" # O$%%"; T!e ,idderIs participation in t!is process +ay result in T!e "oard, AP" # O$%%" selecting t!e ,idder to engage to ards e:ecution of t!e contract;
1.3.3.*.!
(,P -ocument ,ees
a.
RFP docu+ent can ,e purc!ased at t!e address # dates provided in t!e Fact s!eet ,y
su,+itting an on refunda,le ,an& de+and draft of Rupees Ten T!ousand, 'Rs; 34, 444;44( dra n in favor of Jna+e # designationK paya,le at Itanagar fro+ any sc!eduled co++ercial ,an&s; 6. T!e ,idder +ay also do nload t!e RFP docu+ents it!out or fro+ t!e e,site
;arunac!alprades!;gov;in; In suc! case, t!e de+and draft of RFP docu+ent fees s!ould ,e su,+itted along it! Proposal; Proposals received it! inadeBuate RFP -ocu+ent fees s!all ,e re?ected;
1.3.3.*.3
.arnest /oney -eposit
a.
Earnest *oney -eposit of 8> of Total Pro?ect @alue, i;e; Rs; 34, 44, 444;44 'Rupees
Ten La&! only( ,y -e+and -raft in favour of T!e $!air+an, Arunac!al Prades! "uilding #
Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( and paya,le at Itanagar fro+ any of t!e nationaliAed Sc!eduled co++ercial "an& and s!ould ,e valid for t!e duration of t!e tender= RFP; 6. E*- of all unsuccessful ,idders ould ,e refunded ,y t!e "oard, 'AP" # O$%%"(
it!in one +ont! of t!e ,idder ,eing notified as ,eing unsuccessful; T!e E*-, for t!e a+ount +entioned a,ove, of successful ,idder ould ,e retained; c. T!e E*- a+ount is interest free and it!out any accrued interest on it; #. T!e ,id =proposal su,+itted it!out E*-, +entioned a,ove, ill ,e su++arily ill ,e refunda,le to t!e unsuccessful ,idders
re?ected; e. T!e E*- +ay ,e forfeited, in t!e follo ing circu+stances. If a ,idder it!dra s its ,id during t!e period of ,id validity; In case of a successful ,idder, if t!e ,idder fails to sign t!e contract in
accordance it! t!is RFP;
1.3.3.*.'
0ubmission of Proposals
a.
T!e ,idders s!ould su,+it t!eir responses as per t!e for+at given in t!is RFP in t!e
follo ing +annerE '. ''. 6. Tec!nical Proposal7'3 Original LC $opies L 3 $-( in second envelope $o++ercial= Financial Proposal 7 '3 Original( in t!ird envelope T!e Response to Tec!nical Proposal and $o++ercial Proposal 'As +entioned in
previous paragrap!( s!ould ,e covered in separate sealed envelopes super7 scri,ing MTec!nical ProposalM and N$o++ercial ProposalO respectively; Eac! copy of eac! ,id s!ould also ,e +ar&ed as MOriginalM OR M$opyM as t!e case +ay ,e; c. Please )ote t!at Prices s!ould not ,e indicated in t!e Tec!nical Proposal ,ut s!ould
only ,e indicated in t!e $o++ercial Proposal; #. T!e t o envelopes containing copies of Tec!nical Proposal and $o++ercial Proposal
s!ould ,e put in anot!er single sealed envelope clearly +ar&ed NResponse to RFP for Procure+ent of $o+puters ,y AP" # O$%%"O e. T!e outer envelope t!us prepared s!ould also indicate clearly t!e na+e, address,
telep!one nu+,er, E7+ail I- and fa: nu+,er of t!e ,idder to ena,le t!e "id to ,e returned unopened in case it is declared MLateM; %. All t!e pages of t!e proposal +ust ,e seBuentially nu+,ered and +ust contain t!e list it! page nu+,ers; Any deficiency in t!e docu+entation +ay result in t!ere
of contents
section of t!e "id; g. T!e original proposal= ,id s!all ,e prepared in indeli,le in&; It s!all contain no !o sign's( t!e proposals;
interlineations or over riting, e:cept as necessary to correct errors +ade ,y t!e ,idder itself; Any suc! corrections +ust ,e initialed ,y t!e person 'or persons( h.
All pages of t!e ,id including t!e duplicate copies, s!all ,e initialed and sta+ped ,y
t!e person or persons !o sign t!e ,id; '. In case of any discrepancy o,served ,y t!e "oard, AP" # O$%%", in t!e contents of
t!e su,+itted original paper ,id docu+ents it! respective copies, t!e infor+ation furnis!ed on original paper ,id docu+ent ill prevail over ot!ers; ). "idder +ust ensure t!at t!e infor+ation furnis!ed ,y !i+ in respective $-s is
identical to t!at su,+itted ,y !i+ in t!e original paper ,id docu+ent; In case of any discrepancy o,served ,y t!e "oard, AP" # O$%%" in t!e contents of t!e $-s and original paper ,id docu+ents, t!e infor+ation furnis!ed on original paper ,id docu+ent over t!e softcopy; k. T!e Proposal s!ould ,e acco+panied ,y a po er7of7attorney in t!e na+e of t!e ill prevail
signatory of t!e Proposal; All pages of t!e ,id +ust ,e signed and sealed ,y t!e person;
1.3.3.*.*
Preparation 1 0ubmission
1.3.3.*.*.1
Proposal Preparation #osts
a. T!e ,idder s!all ,e responsi,le for all costs incurred in connection infor+ative and ot!er diligence activities,
it! participation in
in t!e RFP process, including, ,ut not li+ited to, costs incurred in conduct of participation +eetings=discussions=presentations, preparation of proposal, in providing any additional infor+ation reBuired ,y t!e "oard, AP" # O$%%" to facilitate t!e evaluation process, and in negotiating a definitive contract or all suc! activities related to t!e ,id process; 6. T!e "oard, AP" # O$%%" ill in no case ,e responsi,le or lia,le for t!ose costs,
regardless of t!e conductor outco+e of t!e ,idding process;
1.3.3.*.*.!
2an)ua)e
a.
T!e Proposal s!ould ,e filled ,y t!e ,idders in Englis! language only; If any supporting
docu+ents su,+itted are in any language ot!er t!an Englis!, translation of t!e sa+e in Englis! language is to ,e duly attested ,y t!e "idders; 6. For purposes of interpretation of t!e docu+ents, t!e Englis! translation s!all govern;
1.3.3.*.*.3
3enue 1 -eadline
Proposals, in its co+plete for+ in all respects as specified in t!e RFP, +ust ,e su,+itted to t!e "oard, AP" # O$%%", on t!e due date # ti+e and at t!e address specified ,elo .
T!e $!air+an Arunac!al Prades! "uilding # Ot!er $onstruction %or&ers %elfare "oard 'AP" # O$%%"( Teli "uilding, )ear Tallang /ira *e+orial ESS Sector, Itanagar 0 123333 Arunac!al Prades!
:ue :ate6 5th February 2014 before 2 pm.
1.3.3.*.*.'
2ate Bids
a.
"ids received after t!e due date and t!e specified ti+e 'including t!e e:tended period
if any( for any reason !atsoever, s!all not ,e entertained and s!all ,e returned unopened; 6. T!e ,ids su,+itted ,y tele:=telegra+= fa:=e7+ail etc; s!all not ,e considered; )o
correspondence ill ,e entertained on t!is +atter; c. T!e "oard, AP" # O$%%", s!all not ,e responsi,le for any postal delay or non7
receipt=non7delivery of t!e docu+ents; )o furt!er correspondence on t!e su,?ect ill ,e entertained; #. T!e "oard, AP" # O$%%", reserves t!e rig!t to +odify and a+end any of t!e a,ove7
stipulated condition=criterion depending upon pro?ect priorities vis7P7vis urgent co++it+ents;
1.3.' -eviations
a. 6.
T!e ,idder +ay provide deviation to t!e contents of t!e RFP docu+ent; It +ay ,e noted t!at once t!e deviations are provided, t!e ,idder it! dra t!e deviations su,+itted; ould not ,e allo ed to
c.
T!e Proposal evaluation co++ittee
ould evaluate and classify t!e+ as N+aterial deviationO
or Nnon7+aterial deviationN; #. In case of any +aterial deviations, t!e $o++ittee ould ,e entitled to re?ect t!e ,id;
1.3.* .valuation Process
a.
T!e "oard, AP" # O$%%",
ill constitute a "id Evaluation $o++ittee to evaluate t!e
responses of t!e ,idders 6. T!e "id Evaluation $o++ittee as constituted a,ove, s!all evaluate t!e responses to
t!e RFP and all supporting docu+ents=docu+entary evidence; c. Ina,ility to su,+it reBuisite supporting docu+ents=docu+entary evidence, +ay lead
to re?ection; #. T!e decision of t!e "id Evaluation $o++ittee in t!e evaluation of responses to t!e
RFP s!all ,e final; e. )o correspondence ill ,e entertained outside t!e process of evaluation it! t!e
$o++ittee; %. T!e "id Evaluation $o++ittee +ay as& for +eetings it! t!e "idders to see&
clarifications on t!eir proposals g. T!e "id Evaluation $o++ittee reserves t!e rig!t to re?ect any or all proposals on t!e
,asis of any deviations; h. Eac! of t!e responses s!all ,e evaluated as per t!e criterions and reBuire+ents
specified in t!is RFP;
1.3.*.1 Tender Openin)
a.
T!e Proposals su,+itted up to 2 pm on 5th February 2014 *&e)nes)ay. and
ill ,e
opened at + pm on 5th February 2014 ,y "id Evaluation $o++ittee in t!e presence of suc! of t!ose "idders or t!eir representatives !o +ay ,e present at t!e ti+e of opening; 6. T!e representatives of t!e ,idders s!ould ,e advised to carry t!e identity card or a letter of
aut!ority fro+ t!e tendering fir+s to identify t!eir ,ona fides for attending t!e opening of t!e proposal;
1.3.*.! Tender 3alidity
T!e offer su,+itted ,y t!e "idders s!ould ,e valid for +ini+u+ period of 24 days fro+ t!e date of su,+ission of Tender;
1.3.*.3 Tender .valuation
a.
Initial "id scrutiny 'Pre7Qualification(
ill ,e !eld and Proposals ill ,e !eld as
inco+plete and ,e treated as non7 responsive, under t!e follo ing conditions; ,; '. ''. '''. '+. To ,e !eld inco+plete=unaccepta,le, If proposalsE Are not su,+itted in as specified in t!e RFP docu+ent Received it!out t!e Letter of Aut!oriAation 'Po er of Attorney( Are found it! suppression of details %it! inco+plete infor+ation, su,?ective, conditional offers and partial offers su,+itted +. +'. +''. Su,+itted it!out t!e docu+ents reBuested in t!e c!ec&list /ave non7co+pliance of any of t!e clauses stipulated in t!e RFP %it! lesser validity period t!an specified !erein;
c.
All responsive "ids ill ,e considered for furt!er processing as +entioned !erein;
T!e "oard, AP" # O$%%", t!roug! its "id Evaluation $o++ittee ,idders, !o co+ply
ill prepare a list of responsive ill ,e
it! all t!e Ter+s and $onditions of t!e Tender; All eligi,le ,ids
considered for furt!er evaluation ,y t!e $o++ittee according to t!e Evaluation process as defined in t!is RFP docu+ent; T!e decision of t!e $o++ittee ill ,e final in t!is regard;
1.'
.valuation #riteria
1.'.1 Technical Bid .valuation
T!e proposed solution s!ould !ave t!e follo ing criteria ,esides ot!er additional features t!at +ay ,e proposed.
Sl; )o; 3
"asic ReBuire+ents
-ocu+entation ReBuired
Laptops of desired and prescri,ed configuration ,y one Specific # valid procure+ent of t!e leading glo,al +anufacturers suc! as -ell, /P, certificate and underta&ing Lenovo, Acer or any ot!er ,rand of si+ilar stature
Pre7Loaded digital copyrig!ted educational content As a,ove it! e, ,ased support and up gradation
Internationally
Accredited
-iplo+a
in
$o+puter Attested # certified aut!ority
Education upon co+pletion of prescri,ed online log in for issuing said diplo+a !ours ,y students
*ini+u+ 84 !ours of offline training regarding Underta&ing on ?udicial paper co+puter education to eac! student at t!e point of usage
$ertification progra+s for students of $lass @ to $lass As a,ove HII on cultural diversity, current affairs, career counselling, vocational training opportunities, analytical reasoning and language s&ills; T!is s!all aid t!eir credentials in t!e c!osen fields in future
Online $areer $ounselling ,y at least 84 doctorate level Underta&ing # su,+ission of personnel in various disciplines of career $@Fs of said personnel including references
Sl. 3o. 3
Specific Re;uirements
:ocumentation
-edicated online custo+er and service support for Specific laptop as ell as soft are Bueries=+aintenance ,eing
Underta&ing applica,le
duly under
notariAed and verified as Arunac!al ?urisdiction Prades!
-edicated Offline $usto+er and Service Support centre Evidentiary in Arunac!al Prades!
proof
it!
specific docu+entation
8 year
arranty of laptops and all t!e ot!er supplied Underta&ing as a,ove fro+ OE* arranty of *ot!er "oard and Underta&ing as a,ove fro+ OE* it!in 8C !ours, else Specific ,eing Underta&ing applica,le duly under Prades!
accessories C 8 year replace+ent Screen D Trou,les!ooting of !ard are laptop
penalty paya,le eBual to 8D> of t!e total cost of t!e notariAed and verified as Arunac!al ?urisdiction
Professional $ertifications suc! asE Audit $ertificate Attested and certified copies
'fro+ $A(, $ertificate of Incorporation, Trade Licenses, latest Ta: $ertificates 'Sales, Service etc;( $o+pany PA) details
of said docu+ents
1 9
Po er of Attorney -elivery at t!e given official address as provided a,ove
As directed !erein To ,e +entioned # referred to in t!e specific underta&ing referred to a,ove;
"idders, ,idder
!ose ,ids are tec!nically responsive and co+plete t!e a,ove Bualification criteria !ic! does not co+plete t!e a,ove stage
ould
,e considered tec!nically Bualified and proceed to t!e co++ercial 'financial( ,id evaluation; Any ill not ,e considered for t!e co++ercial ,id evaluation and no furt!er action ill ,e entertained;
1.'.! #ommercial Bid .valuation
a7
T!e Financial "ids of tec!nically Bualified ,idders
ill ,e opened on t!e prescri,ed
date in t!e presence of ,idder representatives; 67 T!e ,idder it! lo est Bualifying financial ,id 'L3( ill ,e a arded 344> score and
a arded t!e contract; c7 Only fi:ed price financial ,ids indicating total price for all t!e delivera,les and=or ill ,e considered;
services specified in t!is ,id docu+ent #7 e7 %7
T!e ,id price ill include all ta:es and levies and s!all ,e in Indian Rupees; Any conditional ,id ould ,e re?ected ill ,e rectified on t!e follo ing ,asis. NIf
Errors # Rectification. Arit!+etical errors
t!ere is a discrepancy ,et een t!e unit price and t!e total price t!at is o,tained ,y +ultiplying t!e unit price and Buantity, t!e unit price s!all prevail and t!e total price s!all ,e corrected; If t!ere is a discrepancy ,et een ords and figures, t!e a+ount in ords ill
prevailO;
1.*
Appointment%Award #riteria
1.*.1 Award #riteria
T!e "oard, AP" # O$%%"
ill a ard t!e $ontract to t!e successful ,idder
!ose proposal !as
,een deter+ined to ,e su,stantially responsive and !as ,een deter+ined as t!e +ost responsive ,ids as per t!e process outlined a,ove;
1.*.1.1 (i)ht of Acceptance%(e4ection
T!e "oard, AP" # O$%%" reserves t!e rig!t to accept or re?ect any proposal, and to annul t!e tendering process = Pu,lic procure+ent process and re?ect all proposals at any ti+e prior to a ard of contract, it!out t!ere,y incurring any lia,ility to t!e affected ,idder or ,idders or any o,ligation to infor+ t!e affected ,idder or ,idders of t!e grounds for T!e "oardFs, AP" # O$%%" actions;
1.*.1.! 5otification of Award
Prior to t!e e:piration of t!e validity period, T!e "oard, AP" # O$%%" ,idder in process = pu,lic procure+ent process !as not ,een co+pleted
ill notify t!e successful
riting or ,y fa: or e+ail, t!at its proposal !as ,een accepted; In case t!e tendering it!in t!e stipulated period, T!e
"oard, AP" # O$%%", +ay li&e to reBuest t!e ,idders to e:tend t!e validity period of t!e ,id;
T!e notification of a ard
ill constitute t!e for+ation of t!e contract; Upon t!e successful ,idderIs
furnis!ing of Perfor+ance "an& Guarantee, T!e "oard, AP" # O$%%" ,idder and return t!eir E*-;
ill notify eac! unsuccessful
1.*.1.3 Performance $uarantee
a.
T!e selected ,idder
ill !ave to provide a Perfor+ance "an& Guarantee,
it!in 3D days
fro+ t!e )otification of a ard, for a value eBuivalent to 84> of t!e total cost of o ners!ip; 6. c. T!e Perfor+ance Guarantee s!ould ,e valid for a period of 5 +ont!s; T!e Perfor+ance Guarantee s!all ,e &ept valid till co+pletion of t!e pro?ect, i;e; distri,ution
of co+puters; #. T!e Perfor+ance Guarantee s!all contain a clai+ period of f o u r ' C ( +ont!s fro+ t!e
last date of validity; e. T!e selected ,idder s!all ,e responsi,le for e:tending t!e validity date and clai+ !en it is due on account of non7co+pletion of t!e
period of t!e Perfor+ance Guarantee as and pro?ect 'if suc! occurs(; %.
In case t!e selected ,idder fails to su,+it perfor+ance guarantee it!out giving any notice;
it!in t!e ti+e stipulated,
t!e "oard, AP" # O$%%" at its discretion +ay cancel t!e order placed on t!e selected ,idder
g.
T!e "oard, AP" # O$%%" s!all invo&e t!e perfor+ance guarantee in case t!e selected
@endor fails to disc!arge t!eir contractual o,ligations during t!e period or if t !e "oard, AP" # O$%%" incurs any loss due to @endorFs negligence in carrying out t!e pro?ect i+ple+entation as per t!e agreed ter+s # conditions;
1.*.! 0i)nin) of #ontract
Post su,+ission of Perfor+ance Guarantee ,y t!e successful ,idder, t!e "oard, AP" # O$%%" s!all enter into a contract, incorporating all clauses, pre7,id clarifications and t!e proposal of t!e ,idder
,et een t!e "oard, AP" # O$%%" and t!e successful ,idder;
1.*.3 3enue of -elivery of Products
Post signing of t!e contractual agree+ent, t!e successful ,idder
ill ,e given 83 days for delivery
of t!e products referred to in t!e instant RFP at t!e official address of t!e "oard, AP" # O$%%", in Itanagar, Arunac!al Prades!; )on7delivery or inco+plete delivery of t!e products, including da+age, ill ,e su,?ect to strict penalties up to and including forfeiture of Perfor+ance "an& Guarantee, Earnest *oney -eposit or ter+ination of contract ,et een t!e "oard, AP" # O$%%" and t!e successful ,idder;
1.*.' ,ailure to A)reement
Failure of t!e successful ,idder to agree
it! t!e -raft Legal Agree+ent and Ter+s # $onditions of !ic! event t!e
t!e RFP s!all constitute sufficient grounds for t!e annul+ent of t!e a ard, in proposals fro+ t!e interested ,idders;
"oard, AP" # O$%%" +ay a ard t!e contract to t!e ne:t ,est value ,idder or call for ne
1.6
,raud 1 #orrupt Practices
a;
T!e Applicants="idders and t!eir respective officers, e+ployees, agents and s!all o,serve t!e !ig!est standard of et!ics during t!e Selection Process; it!out ,eing lia,le in any +anner !atsoever to t!e Applicant, if it
advisers
)ot it!standing anyt!ing to t!e contrary contained in t!is RFP, t!e "oard, AP" # O$%%" s!all re?ect a Proposal deter+ines t!at t!e "idder !as, directly or indirectly or t!roug! an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesira,le practice or restrictive practice 'collectively t!e NPro!i,ited PracticesO( in t!e Selection Process; In suc! an event, t!e "oard,
AP" # O$%%" s!all,
it!out pre?udice to its any ot!er rig!ts or re+edies, forfeit and
appropriate t!e E*- or P"G, as t!e case +ay ,e, as +utually agreed genuine pre7 esti+ated co+pensation and da+ages paya,le to t!e "oard, AP" # O$%%" for, inter alia, ti+e, cost and effort of t!e "oard, AP" # O$%%", in regard to t!e RFP, including consideration and evaluation of suc! ApplicantFs Proposal; ,; %it!out pre?udice to t!e rig!ts of t!e "oard, AP" # O$%%" under $lause a,ove and !ic! t!e "oard, AP" # O$%%" +ay !ave under t!e LOI or t!e
t!e rig!ts and re+edies
Agree+ent, if an Applicant or $onsultant, as t!e case +ay ,e, is found ,y t!e "oard, AP" # O$%%" to !ave directly or indirectly or t!roug! an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesira,le practice or restrictive practice during t!e Selection Process, or after t!e issue of t!e LOI or t!e e:ecution of t!e Agree+ent, suc! Applicant or $onsultant s!all not ,e eligi,le to participate in any tender or RFP issued ,y t!e "oard, AP" # O$%%" during a period of 8C +ont!s, i;e; 8 years fro+ t!e date suc! Applicant or Pri+e "idder, as t!e case +ay ,e, is found ,y t!e "oard, AP" # O$%%" to !ave directly or t!roug! an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesira,le practice or restrictive practice, as t!e case +ay ,e; c; For t!e purposes of t!is Section, t!e follo ing ter+s s!all !ave t!e +eaning
!ereinafter respectively assigned to t!e+. '7 connected N$orrupt practiceO +eans t!e offering, giving, receiving, or
soliciting, directly or indirectly, of anyt!ing of value to influence t!e action of any person it! t!e Selection Process 'for avoidance of dou,t, offering of e+ploy+ent to or !atsoever, directly or indirectly, any official of t!e it! +atters concerning t!e Agree+ent or !o is or !as ,een associated in any +anner, directly or indirectly e+ploying or engaging in any +anner "oard, AP" # O$%%"
it! t!e Selection Process or t!e LOI or !as dealt
arising t!ere fro+, ,efore or after t!e e:ecution t!ereof, at any ti+e prior to t!e e:piry of one year fro+ t!e date suc! official resigns or retires fro+ or ot!er ise ceases to ,e in t!e service of t!e "oard, AP" # O$%%", s!all ,e dee+ed to constitute influencing t!e actions of a person connected ''7 it! t!e Selection Process(E or !atsoever,
Save as provided !erein, engaging in any +anner
!et!er during t!e Selection Process or after t!e issue of t!e LOA or after t!e e:ecution of
t!e Agree+ent, as t!e case +ay ,e, any person in respect of any +atter relating to t!e Pro?ect or t!e A ard or t!e Agree+ent, Pro?ectE '''7 Nfraudulent practiceO +eans a +isrepresentation or o+ission of !o at any ti+e !as ,een or is a legal, financial or tec!nical consultant= adviser of t!e "oard, AP" # O$%%" in relation to any +atter concerning t!e
facts or disclosure of inco+plete facts, in order to influence t!e Selection ProcessE '+7 coercive practiceO +eans i+pairing or !ar+ing or t!reatening to
i+pair or !ar+, directly or indirectly, any persons or property to influence any personFs participation or action in t!e Selection ProcessE +7 a7 Nundesira,le practiceO +eans esta,lis!ing contact it! any person connected it! or e+ployed or
engaged ,y t!e "oard, AP" # O$%%"
it! t!e o,?ective of canvassing, lo,,ying or in any
+anner influencing or atte+pting to influence t!e Selection ProcessE or 67 !aving a $onflict of InterestE and Nrestrictive practiceO +eans
for+ing a cartel or arriving at any understanding or arrange+ent a+ong Applicants it! t!e o,?ective of restricting or +anipulating a full and fair co+petition in t!e Selection Process;
1.7
#onflict of nterest
a.
An Applicant s!all not !ave a conflict of interest t!at +ay affect t!e Selection
Process or t!e $onsultancy 't!e NConflict of 'nterestO(; 6. Any Applicant found to !ave a $onflict of Interest s!all ,e disBualified; In t!e event of
disBualification, t!e "oard, AP" # O$%%" s!all forfeit and appropriate t!e E*-, if availa,le, as +utually agreed genuine pre7esti+ated co+pensation and da+ages paya,le to t!e "oard, AP" # O$%%" for, inter alia, t!e ti+e, cost and effort of t!e "oard, AP" # O$%%" including
consideration of suc! ApplicantFs Proposal,
it!out pre?udice to any ot!er rig!t or re+edy t!at
+ay ,e availa,le to t!e "oard, AP" # O$%%" !ereunder or ot!er ise; c.T!e "oard, AP" # O$%%" reBuires t!at t!e $onsultant=I+ple+enting Agency provides professional, o,?ective, and i+partial advice and at all ti+es !old t!e "oard, AP" # O$%%"Fs interests para+ount, avoid conflicts and act #. t!at it!out any consideration for future or&; it! ot!er assign+ents or its o n interests,
T!e $onsultant=I+ple+enting Agency s!all not accept or engage in any assign+ent ould ,e in conflict it! its prior or current o,ligations to ot!er clients, or t!at +ay place
it in a position of not ,eing a,le to carry out t!e assign+ent in t!e ,est interests of t!e "oard, AP" # O$%%"; e. a '7 %it!out li+iting t!e generality of t!e a,ove, an Applicant s!all ,e dee+ed to !ave $onflict of Interest affecting t!e Selection Process, if. t!e "idder, or Associates 'or any constituent t!ereof( and any ot!er "idder, or
Associate 'or any constituent t!ereof( !ave co++on controlling s!are!olders or ot!er o ners!ip interestE ''7 suc! "idder or its Associate receives or !as received any direct or indirect su,sidy
or grant fro+ any ot!er "idder or its AssociateE or '''7 suc! "idder !as a relations!ip it! anot!er "idder, directly or t!roug! co++on
t!ird parties, t!at puts t!e+ in a position to !ave access to eac! ot!ersF infor+ation a,out, or to influence t!e Proposal of eit!er or eac! of t!e ot!er "idderE or '+7 T!ere is a conflict a+ong t!is and ot!er consulting assign+ents of t!e "idder
'including its personnel and ot!er +e+,ers, if any( and any su,sidiaries or entities controlled ,y suc! "idder or !aving co++on controlling s!are!olders; T!e duties of t!e $onsultant ill depend on t!e circu+stances of eac! case; %!ile providing consultancy services to t!e J)odal AgencyK for t!is particular assign+ent, t!e $onsultant s!all not ta&e up any assign+ent t!at ,y its nature ill result in conflict +7 it! t!e present assign+entE or
A fir+ !ired to provide consulting services for t!e preparation or i+ple+entation ill ,e disBualified fro+ su,seBuently providing
of a pro?ect, and its *e+,ers or Associates,
goods or or&s or services related to t!e sa+e pro?ectE

%.
An "idder eventually appointed to provide $onsultancy for t!is Pro?ect s!all ,e disBualified fro+ su,seBuently providing goods or services related to t!e sa+e Pro?ect and any ,reac! of t!is o,ligation s!all ,e construed as $onflict of InterestE provided t!at t!e restriction !erein s!all not apply after a period of 38 +ont!s fro+ t!e co+pletion of t!is assign+entE provided furt!er t!at t!is restriction s!all not apply to consultancy services perfor+ed for t!e "oard, AP" # O$%%" in continuation of t!is $onsultancy or to any su,seBuent consultancy= advisory services perfor+ed for t!e "oard, AP" # O$%%" conflict of interest situation does not arise; !ere t!e
g.
In t!e event t!at t!e $onsultant, its Associates or affiliates are auditors or financial advisers to any of t!e "idders 'for Syste+ Integration or any ot!er activity( for t!e Pro?ect, t!ey s!all +a&e a disclosure to t!e "oard, AP" # O$%%" as soon as any potential conflict co+es to t!eir notice ,ut in no case later t!an 1 'seven( days fro+ t!e receipt of suc! proposals and any ,reac! of t!is o,ligation of disclosure s!all ,e construed as $onflict of Interest; T!e "oard, AP" # O$%%" s!all, upon ,eing notified ,y t!e $onsultant under t!is $lause, decide it it!in a period not e:ceeding 3D 'fifteen( days; !et!er is!es to ter+inate t!is $onsultancy or ot!er ise, and convey its decision to t!e $onsultant
0cope of 8or9
As +entioned a,ove, t!e scope of endeavor in t!e current RFP is to provide '3( one co+puter for c!ildren for eac! fa+ily of registered providing la,our or&ers so t!at t!e c!ildren are afforded eBual opportunities or&ing class in t!e State ay of statutory and non7 acade+ically; A total of 8D44 fa+ilies are to ,e covered under t!e proposed sc!e+e and is intended to elfare to t!e construction statutory elfare +easures;
A total fund of D44 La&! Rupees !as ,een allocated for t!e sa+e, as a part of t!e Annual "udget of 843573C; T!e sc!e+e ai+s to provide +eritorious students of registered or&ers it! an opportunity
to interface
it! glo,al tec!nology and develop+ent and nurture t!e+ into +ore a are and socially
responsi,le students and glo,al citiAens;
!.1
Time&lines 1 -eliverables
Sl. No.
Phase
Milestone
Timelines (in weeks)
Phase I
Formulation of RFP Publication of RFP Formation of Bid Evaluation Committee
Phase II
Preparation of Bid Submission Administrative Formalities (if an ! Submission of Bids$%enders
"
Phase # III
&penin' of Bids$%enders Evaluation of Bids$%enders A+ard of Contract , Publication
Phase ) I*
Coordination , Si'nin' of Contract Release of -obili.ation Advance Procurement , deliver installation0 if re1uired! of Items (Includin' testin' ,
Phase # *
Submission of invoices$bills , release of 2nd Pa ment a'ainst the same 3nderta4in' of feedbac4
Phase # *I
Administrative Formalities (if an ! Release of final pa ments after completion of all formalities
!.!
Payment 0chedules
S. No. 1 " # $ * +
Phase
Phase I Phase II Phase III Phase I% Phase % Phase %I
Billable Fee (as % of Contract Value) ! ! ! " ! (&o'ili(ation ad)ance) + ! " !
Payment Terms & Conditions a7 67 The ta8es as a..,'ca6,e 0 !,# 6e #e#!cte# at s !rce as .er .re+a','"g rates. O!t9 %9. cket e8.e"ses 0 !,# 6e .a:a6,e at act!a,s. ; 0e+er the sa&e sh !,# " t
e8cee# 1(< % the a& !"t at each .hase. c7 The !t9 %9. cket e8.e"ses 0 !,# 6e re'&6!rse# " .r +'#'"g the cert'%'e#
state&e"t
% e8.e"ses 6: the - "s!,t'"g age"c:. $% re=!'re#> the age"c: &a: 6e aske# t
s!6sta"t'ate th's state&e"t '" case % a": a!#'t re=!'re&e"ts

RFP Apb&Ocwwb

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RFP Apb&Ocwwb

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REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

Proposals s!ould ,e su,+itted in Englis! only

As applica,le in t!e State of Arunac!al Prades! and it!in India

Specific -ocu+entation Su,+ission

Su,+ission Address. T!e proposal su,+ission address is.

REQUEST FOR PROPOSAL

1.2 #ac-(roun) 'nformation

REQUEST FOR PROPOSAL

T!e a,ove la esta,lis!+ent

and ot!er construction

!ic! t!e provisions of Factories Act, 32C9 and

or& to ensure t!at t!ere are no +alpractices and to discourage non7

REQUEST FOR PROPOSAL

To raise t!e Funds for provision of various

elfare +easures, t!e *ain Act provides for constitution of

R%/0 %F ST!T0 1%20R3403T

REQUEST FOR PROPOSAL

In order to provide social security and ot!er

elfare +easures=facilities to t!e

1.+ "ro5ect 'nformation

In t!e gro ing as t!e

REQUEST FOR PROPOSAL

T!e sc!e+e ai+s to provide +eritorious students of registered interface

Salient Features of the scheme6

1.3.1 Basic nformation

REQUEST FOR PROPOSAL

1030R!/ 78!/'F'C!T'%3 CR'T0R'!6

REQUEST FOR PROPOSAL

S"0C'F'C 78!/'F'C!T'%3 CR'T0R'!6

1.3.3 nstructions to Bidders

REQUEST FOR PROPOSAL

co++unications, and "idders s!ould place no reliance on suc! co++unications;

REQUEST FOR PROPOSAL

1.3.3.3 Pre&Bid "ueries

RF" :ocument Reference*s.

Content of RF" re;uirin(

1.3.3.' (esponses to Pre&Bid "ueries%#orri)endum

REQUEST FOR PROPOSAL

ill endeavor to provide ti+ely

1.3.3.* +ey (equirements of the Bid

REQUEST FOR PROPOSAL

(,P -ocument ,ees

.arnest /oney -eposit

REQUEST FOR PROPOSAL

accordance it! t!is RFP;

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL

Proposal Preparation #osts

regardless of t!e conductor outco+e of t!e ,idding process;

REQUEST FOR PROPOSAL

stipulated condition=criterion depending upon pro?ect priorities vis7P7vis urgent co++it+ents;

T!e Proposal evaluation co++ittee

ould evaluate and classify t!e+ as N+aterial deviationO

REQUEST FOR PROPOSAL

1.3.* .valuation Process

T!e "oard, AP" # O$%%",

ill constitute a "id Evaluation $o++ittee to evaluate t!e

specified in t!is RFP;

1.3.*.1 Tender Openin)