Professional Documents
Culture Documents
IT Request
Idea
Change Mgmt.
Work with customer, management to make sure this aligns with priorities and is likely to be supported at leadership levels Gauge for inclusion in a program.
Acronyms PM Project Manager SME Subject Matter Expert SDLC Systems Development Lifecycle DRB Design Review Board PMG ITS Project Management Group BRM ITS Budget & Resource Management SMT ITS Senior Management Team VCIT Vice-Chancellor Information Technology ACIT Advisory Committee for IT
Key People
Key Resources
My customer My manager My service providers My vendor
contd
ProbOpp to PMG
close
No
No
Class 1 Class 2
1 2 3 4 5
Yes
Sponsor Consult
Yes
Write Problem / Opportunity statement Have leadership support? Know who needs to be involved? Resources could be available? Is the proposed technology new or familiar to us? (low level feasibility) Is someone else doing similar work? Your managers approval to go to proposal
Assign a PM Confirm sponsor Consult stakeholders & SMEs Determine project class (Risk/ Classification Matrix) Draft Project Proposal Review PM checklist o Large Project o Small Project
Key Resources Risk/Class Matrix Project Proposal template SDLC Process (reference only) Work Breakdown Structure (MindMap or template) PM ChecklistsLast Update - 2/28/2012
Key People
My manager My customer Project sponsor Service Providers Other consultants as needed
Class 1 Project
Change Management
Close
No
Manage Project
Project Initiation
Managers approval
Yes
Launch project
Close
Notify change management Notify director Notify DRB (refer to DRB criteria)
Project scope control Key Resources Key People Project templates PM Checklists SDLC Process Change Management process Service Management process DRB process
Last Update - 2/28/2012
* NOTE: Class 1 & 2 projects are internal to ONE ITS unit (incidental service provision or operational support excepted). Multi-unit projects use Class 3.
Project Initiation
Class 2 Project
Close
No
Change Management
No
Yes
Manage Project
Yes
Launch project
Manager notifies Director Notify DRB (refer to DRB criteria) Notify Change Management
Close
Copy Proposal text Add sections Review by sponsor Review by SMEs & project team
Key People
Project manager Project team Project sponsor ITS Director(s) SMEs Change Manager
* NOTE: Class 1 & 2 projects are internal to ONE ITS unit (incidental service provision or operational support excepted). Multi-unit projects use Class 3.
Project templates PM Checklists Slim Charter template SDLC process Change Management process Service Management process DRB process
Last Update - 2/28/2012
Class 3 Project
Close
No
No
Project Initiation
SMT approval
Yes
SMT approval
Yes
Launch project
Manage Project
Slim Charter by PMG exception only Review by sponsor Review by SMEs & project team Budget review by BRM Consult DRB if needed Optional review by PMG
Director schedules SMT presentation PM presents, review as needed Funding and resources locked, pending schedule and conditions
Notify DRB (refer to DRB criteria) Notify Change Management Notify client and stakeholders
Project templates Project Charter template PM Checklists SDLC Process Change Management process Service Management process DRB process
Last Update - 2/28/2012
Class 4 Project
Close
No
No
Project Initiation
SMT approval
Yes
SMT approval
Yes
Launch project
Manage Project
Director schedules SMT presentation PM presents, review as needed Funding and resources locked, pending schedule and conditions
Notify DRB (refer to DRB criteria) Notify Change Management Notify client and stakeholders Launch steering committee if necessary
Project templates Project Charter template PM Checklists SDLC Process Change Management process Service Management process DRB process Steering Committee templates
Last Update - 2/28/2012
Class 5 Project
Close
No
No Revision Request
Project Initiation
SMT approval
Yes
SMT approval
ACIT review
Yes
Launch project
Manage Project
Consider Program approach Identify executive sponsors if necessary Review by sponsor Review by SMEs & project team Budget review by BRM Consult DRB if needed PMG review required
Director schedules SMT presentation PM presents, review as needed Funding and resources locked, pending schedule and conditions
VCIT Office schedules Director(s) present, support from PM Other campus reviews as necessary
Notify DRB (refer to DRB criteria) Notify Change Management Notify client and stakeholders Launch steering committees
Project templates Project Charter template PM Checklists Program resources SDLC Process Change Management process Service Management process DRB process Steering Committee templates
DRB Approval
Budget Management
Project Review
Change Management
Class 5
No
Class 4
Manage Project
Yes
Close Project
Close
Class 3
Documentation Send Closure & Lessons Learned docs to SMT Release resources Communicate Celebrate
Key Resources
SMT liaison initiates mid-point report to SMT
Key People
Project manager Project team Project sponsor ITS Director(s) SMEs Change Manager BRM PMG
Project templates Project Charter template PM Checklists Program resources SDLC Process Change Management process Service Management process DRB process
Last Update - 2/28/2012