Tips in making a poster (from WCSP)

First plan your poster in general terms. Think about the topic, content, layout and images you might use. Carefully consider the balance of text, images, graphs. The skilful use of empty space is integral to a successful poster - avoid a dense and cluttered design. People want to be able to read and absorb the information uickly and easily. !e concise - use as few words as possible to convey the message. !alance blocks of text with images, figures and space in the overall design. "nother good trick is to use informative figure legends, that summarise the take home message #i.e. what the data show you, not a description of what the data are$. This is different from the style used in most %ournal papers, and allows you to further reduce the results text. &nstead of ".'&ntroduction( ".)'*ethods+ etc. use more informative headings that summarise information, clarify the ob%ective and reduce the need for explanatory text. ,uestions can provide good subheadings, draw the reader in, and clarify what is being asked - i.e. the purpose of the work. .se different font si/es 0 formats #e.g. bold$ to emphasis title, subheadings and even key words. Think about how to link each section so that their order is obvious to the reader.

Instructions for the Preparation of the Research Paper

FirstName FAMILYNAME, First1ame F"*&231"*4, First1ame F"*&231"*4, First1ame F"*&231"*4 #1ame of Presenter in italics$
Department, Institute, PhilSCA Campus
Abstract. These instructions should be read carefully. &f they are not adhered to, it could result in delay in publication and0or in sub-optimal reproduction uality. "s a reminder, the number of pages of the submitted contributions is two. 2onger papers will not be dealt with. 5horter ones may not be informative enough to succeed.

Typing "rea .se paper of "6 si/e, with the following typing area7 length7 86 cm, and width7 )9.: cm. The recommended typefont is Times. "s a second choice, use ;aramond. .se <oman as default type and keep italics and0or bold for special text parts. <ecommended typefont si/es for7 a. The title7 )= pts. b. The main text #including headings$7 )8 pts. c. "bstract, footnotes, references, figures and tables7 )> pts. 5ettings for the line spacing are7 )8 pts. in cases #b$ and #c$, )6 pts. in case #a$. Typographical 5tyle and 2ayout Center the title #hori/ontally$ on the page. 2eave approx. ) cm between title and the names and departmental affiliation of the authors. Type names in )8 pts and departmental affiliation # in italics) in )) pts., hori/ontally centered on the page. Type the abstract at a maximum width of )8 cm with no more than 8>> words. Center #hori/ontally$ the abstract on the page. 1umber section and subsection headings consecutively in "rabic numbers and type them in bold, respectively italics. ?eep headings and subheadings always flushed left. @o not include references to the literature, illustrations or tables in headings and subheadings. ?eep two blank lines above a section heading and one above a subheading. Put one blank line under a heading and a subheading. Anly if you want to emphasi/e specific parts of the main text, use italics. Atherwise, use <oman. 5tart a new paragraph by indenting it from the left margin #and not by inserting a blank line$, except under a heading and subheading.

Illustrations
"ll illustrations should be original drawings or photographic prints of originals. Photographs should be glossy prints. Photocopies are often not good enough and should be avoided. All illustrations must be numbered consecutively #i.e., not section-wise$, using "rabic numbers. @ue to black-and-white reproduction, the illustrations in grey levels should be preferred.

Figure )7 The name of the 5ymposium

"ll illustrations should be centered, except for very small figures #no wider than B cm$, which may be placed side by side. Center figure captions beneath the figure. Position figures at the top or at the bottom of a page. Place them as close as possible to where they are mentioned in the main text.

Equations
All e uations must centered and be numbered consecutively #i.e., not section-wise$, using "rabic numbers. The number should be placed on the right of the e uation

rr rr E () r , t + B () r , t = 0 t

(1)

Tables, references and acknowledgements

"ll tables must be numbered consecutively using "rabic numerals. Table headings should be placed above the table. <eferences to the literature should be mentioned in the main text using "P" authordate citation method. 2ist these under the heading C<eferencesC using "P" style. !rief acknowledgments are allowed. Place them at the very end of the paper after the <eferences #under the heading C"cknowledgmentsC$.

Oral Presentation

uidelines!

Organization Dave a very clear introduction, to motivate what you do and to present the problem you want to solve. The introduction is not technical in nature, but strategic #i.e. why this problem, big idea$. .se only one idea per slide. Dave a good conclusions slide7 put there the main ideas, the ones you really want people to remember. .se only one EconclusionsE slide. &f you have to present many different things, try to build a unifying thread. The talk should be se uential in nature #i.e. no big conceptual leaps from one slide to the next$. Try to cut out as much as possible( less is better. Delp the audience understand where you are going. Aften itCs best to give them a high-level overview first, and then plunge into the details( then, while listening to the details they can relate to the high-level picture and understand where you are. This also helps them save important brain power for later parts of the talk which may be more important. Mechanics .se a good presentation-building tool, like *icrosoft PowerPoint. <ehearse. &f you rehearse the talk, the better it will be. " rehearsal is most useful when carried out loud. 9 rehearsals is a minimum for an important talk. The more people critici/e your talk #during practice$, the better it will be( pay attention to criticism, not necessarily to all suggestions, but try to see what and why people misunderstood your ideas. 1ot everything has to be written down( speech can and should complement the information on the slides. !e enthusiastic. "ct your talk7 explain, ask rhetorical uestions, act surprised, etc. ;ive people time to think about the important facts by slowing down, or even stopping for a moment. @o not go overtime under any circumstance. 2isten to the uestions very carefully( many speakers answer different uestions than the ones asked. Text 5lides should have short titles. " long title shows something is wrong. .se uniform capitali/ation rules. "ll the text on one slide should have the same structure #e.g. complete phrases, idea only, etc.$. Put very little text on a slide( avoid text completely if you can. Put no more than one idea per slide #i.e. all bullets should refer to the same thing$. &f you have lots of text, people will read it faster than you talk, and will not pay attention to what you say. @onCt use small fonts. .se very few formulas #one per presentation$.

@o not put useless graphics on each slide7 logos, grids, affiliations, etc. 5pell-check. " spelling mistake is an attention magnet.

Illustrations .se suggestive graphical illustrations as much as possible. Prefer an image to text. @o not put in the figures details you will not mention explicitly. The figures should be as schematic as possible #i.e. no overload of features$. @o not EwasteE information by using unnecessary colors. 4ach different color should signify something different, and something important. Color-code your information if you can, but donCt use too many different colors. Dave high-contrast colors. " fe" real photos related to your sub%ect look very cool #e.g. real system, hardware, screen-shots, automatically generated figures, etc.$. <eal photos are much more effective during the core of the talk than during the intro. 4xploit animation with restraint. @o not use fancy animation effects if not necessary. Dowever, there are places where animation is extremely valuable, e.g., to depict the evolution of a complex system, or to introduce related ideas one by one. Results @onCt put useless information in result graphs #e.g. the )>>F bar for each application$. 2abel very clearly the axes of the graphs. 4xplain the un-obvious ones. .se large fonts for labels( the default fonts in 4xcel are too small. @iscuss the results numbers in detail( EmilkE them as much as possible.
()aluation$ *ni)ersit% of

Institute of #ealth$ Polic%$ &anagement ' Torontohttp700www.ihpme.utoronto.ca0about0events0researchday0oral.htm accessed )B Gan. )6

CHECKLIST for PARTS of a SCIENTIFIC PAPER 2

Title informs readers of the general subject and scope of the study Author/s identifies those who take credit and responsibility for the study Keywords lists terms that will help others to find your paper A stra!t a one paragraph summary of the study (limit of )** words! Does it contain the fewest possible words to accurately describe the contents of the paper? (omit unnecessary words like a study of, obser ations on! "f the study or if the results apply only to a particular region or habitat, specify in the title# $a e all those listed as authors made a substantial contribution to the study? %re all who made a substantial intellectual contribution to the study listed as authors? $a e all authors contributed to the drafting and writing of the manuscript and appro ed the final ersion? &ill the 'eywords allow people with similar interests to find your paper using inde(ing ser ices (like internet search terms!? Do not include words in the title in the keyword list#

Does the %bstract include the +uestion or problem? the scope of the in estigation? the main approach or methods? the main results? the most important conclusions? ,he ,itle and %bstract together should stand alone# % oid using the e(act same wording in the %bstract as in sentences in the body of the paper# I"trodu!tio" situates Does the "ntroduction present the rationale behind the general the study in the +uestion addressed by the study? Does it re iew pertinent other broader research area literature? Does the "ntroduction gi e the reader an idea of where the paper is heading? (it can finish with the statement of objecti es, or a summary of the main findings!# % oid citing other studies without mentioning their main findings# #ethods describes Do the -ethods pro ide enough detail for a competent worker to how the data was repeat your study and obtain the same results? %re the following collected information pro ided if applicable. sampling design, details of sampling# %re statistical procedures for data analyses described? Results presents the %re the figures and tables clear and easy to understand? %re the research findings important patterns shown by figures and tables pointed out in the te(t? Data presented in graphs should not be repeated in tables or in the te(t (and ice ersa!# "t is often best to order the results from general to specific# /esults should not be interpreted (this belongs in the Discussion!# $is!ussio" "s the Discussion grounded on the /esults? %re the objecti es of interprets the results of the study addressed and the significance of the /esults the study and answers discussed? %re conclusions directly supported by the /esults?

the research +uestion A!%"owled&e'e"ts acknowledges or thanks those who assisted with the study Literature Cited lists books and articles cited in te(t
)

,he Discussion can end with a broad paragraph e(plaining how the results might contribute to our understanding of the field in general# %re those who pro ided important assistance with conceptuali0ation, fieldwork, data analysis, or writing and editing the report acknowledged? %re sources of funds, facilities, e+uipment1 supplies, and permission to conduct study thanked? %re all references cited in the te(t listed? %re they in alphabetical order? Do they follow the correct %2% format?

&342 2aper 2resentation 5uideline