DUNDAS CENTRAL

HOME & SCHOOL ASSOCIATION

““TThhee BBeesstt ffoorr EEaacchh SSttuuddeenntt””

Agenda for Wednesday, October 7th, 2009: 7:00 pm – 8:30 pm

Welcome & Introductions

School Report Barry Morlog

President’s Report Michelle Chin

• Membership Dues to OFHSA
• Review, revise & approve List of Events & Initiatives, Operating Budget for 2009-2010 (see attached)

Treasurer’s Report Heidi Branton

• Income – QSP bonus $600
• approve $775 for track and field shirts (request for gym program). These shirts would be also used for the
cross country teams
• $1000 for Food for Thought Program.
• Large mesh bags for outdoor recess

H&S Elections Michelle Chin

• President, Communications Secretary, Treasurer and more! (see attached)

H&S Events & Initiatives

• Meet the Teacher BBQ – debrief – Denise Montgomery
• QSP Magazine Fundraiser – update – Krista Darling
• Food 4 Thought Committee – Mary Gillis
• October Movie Night – Sara Dickinson, date?
• Winter Clothes Closet – leader, date (first week of November?)
• Active Recess – Louise Infurnari

Any Other Business?

Our Next Meeting: Tuesday, November 3rd, 7:00 - 8:30 pm Staff Room

NOTES:

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 Home & School Initiatives, School Year 2009-2010 - DRAFT
Leader End Date Expected Budget Income Expenses Profit Complete Notes
( September 2008 to date to date or for
- June 2009 ) (Expense) year?

1 Starting Bank Balance as of Sep 1, 2009 2,000

2 Negative numbers are shown in (brackets)
3 2009 Events: - positive budget numbers are money makers
4 Meet the Teacher BBQ MC 2009-Sep-24 500 -
5 QSP Magazine Fundraiser KD 2009-Oct-13 4,500 -
6 Family Movie or Dance Night SD 2009-Oct-15 500 -
7 Winter Clothes Closet 2009-Nov-06 - -
8 Remembrance Day @ Cenotaph MC 2009-Nov-11 (60) -
9 Holiday Greens Fundraiser HHB 2009-Dec-04 800 - 6-7-8 Poinsetta proceeds towards Gr. 8 Grad
10 Holiday Baskets/ Food & Toy Drive HHB? 2009-Dec-12 900 - proceeds towards Food for Thought Program
11 -
12 2010 Events: -
13 Family Movie or Dance Night 2009-Feb-14 500 -
14 Book Swap 2010-Mar-13 (100) - book prize for class guessing # books swapped
15 Staff Appreciation Lunch 2010-Apr-22 (100) -
16 Attend OFHSA AGM & Conference 2009-Apr-26 (250) -
17 Plant Sale 2010-May-06 1,500 -
18 School Play 2010-May-15 (100) -
19 End of Year Picnic & Fun Fair 2010-Jun-18 500 -
20 Grade 8 Grad Awards 2010-Jun-22 (300) - $50 H&S award, $10 supplement on others
21 Grade 8 Grad Food 2010-Jun-22 (300) -
22 -
23 Ongoing: -
24 Administration ongoing -
25 - bank fees ongoing (100) -
26 - OFSHA membership dues MC ongoing - -
27 Hamilton District H&S/ OFHSA Rep ongoing -
28 Childcare at H&S meetings HHB ongoing -
32 Food for Thought MG ongoing (1,000) -
29 Active Recess LI ongoing -
30 Gifts - staff, etc. ongoing (500) -
31 Grow for Green MC ongoing 100 - 3% of Holland Park sales by DCPS supporters
32 Heritage Committee MC/ JL ongoing (500) - $1500 profit from 150th
33 Spirit Clothing HHB ongoing -
34 The Club Scene JR ongoing -
35 Website Development MC ongoing -
36 -
37 School Wish List: -
38 1/3 QSP profit to school 2009-Oct-31 (1,500)
39 - 6 folding tables (350) -
40 - gym consumables 2009-Sep-30 (2,000) -
41 - stage footlights (drama & assemblies) 2009-Sep-30 (1,100) -
42 - library books 2009-Oct-31 (500) -
43 - bully prevention 6-7-8 (curriculum enhancement - workshops, etc.) (1,000) -
44 - technology -
45 -
46 - - - -
47 40 - - -
48 Current Bank Balance:
49 less Unfinished Budgeted Projects to year end: 40 estimate only
50 less Buffer to keep in account: (1,000)
51 Amount left to spend this year: 1,040
52
53 Notes: Proposal by MC on October 4th, to be finalized for use as a planning tool.
54
55

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 Students
Parents
Staff
# Years Undertaken

K-3
4-6
7-8
Enhance Learning
Wish List

Extracurricular
Infrastructure
Improve H&S

Net Expense
Community
Dundas Central

Community
Curriculum

Net Profit
Leader 2
Leader 1

Amount

Dundas
Greater
School

Notes
Date
WISHLIST for 2009-2010, Additional Items (updated wish list for 2009-2010 required)

trip subsidies - ??? x x

gym - score board? $$$? H&S purchased small scoreboard in 2007 x x x x discuss with Mr. Verschoor
gross motor play equipment for recess x x x what is acceptable to HWDSB?

Support the School Wish List (see below for more items):

- drama makeup / stage footlights x x

- technology: tba x x x x x one system per division
- student/ staff curriculum enhancement - workshops, etc… x x x x x
- level school green x x x

- gym consumables 2009-2010 x x x

Wish List History:

QSP profit - 1/3 to school 2008-2009 $1,500 x x

12 Folding Tables 2008-2009 $700 x x
Forest of Reading Library Books 2008-2009 $1,100 x x x x x x
Holiday Baskets for 11 Families in need 2008-2009 $1,100 x x
3 Computer Projectors (Science Room, Middle, Primary) 2008-2009 $1,800 x x x x x
Music Instruments - clarinets and flutes 2008-2009 $1,700 x x x x
Grade 8 Graduation - Food & Awards 2008-2009 $900 x x

2 Smart Boards (no projectors) 2007-2008 x x x x x

Bosch Power box (portable CD player) for gym 2007-2008 x x x x
Grade 8 Graduation Support 2007-2008 x x x x x
library books 2007-2008 x x x x

clarinets 2006-2007 x x x x
Grade 8 Graduation Support 2006-2007 x x x x
gym office renovations 2006-2007 x x
kindergarten playground equipment 2006-2007 x x
library books 2006-2007 x x x x
portable speakers and footlights and sound system for the gym 2006-2007 x x
scoreboard, small 2006-2007 x x

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 DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS
DRAFT - SEPTEMBER 2009

Below are descriptions of the executive positions for the Home & School. Do consider
yourself for a position, it is difficult to commit the time and energy, we all have such
busy schedules these days. Or, become the leader of a single event or initiative.
Without leaders, events and initiatives, our reason for being, cannot happen.

The roles of President, Treasurer and Communications Secretary are the minimum
necessary for the functioning of Home & School. The other roles are desirable but
optional support roles to help ease the workload on the first three volunteers. The Exec
for 2009-2010 will be determined at the October 2009 meeting. With the exception of
President and Treasurer, roles could be shared or combined to fit.

Also we need at least six (6) families to become members of the Ontario Federation of
Home & School OFHSA. We require this to cover ourselves for liability at events and to
bring our voice to the provincial level. It costs $15 for the year, and gives you an official
voting voice on any of the major issues that may face us during the year. Families that
contribute an extra $10 to make it $25 will receive a tax receipt.

Duties of the President

* Represents the Home & School. Keeps the interests of the school community first and
foremost.
* Provides leadership, insight and direction.
* Calls and chairs monthly meetings and sets agenda.
* Along with the Treasurer, prepares the annual budget.
* After their term, the President is available to support the new President.

Duties of the Vice-President

* Assists, supports and fills in for the President, Exec and Leaders to the best of their
ability.
* Keeps up to speed with H& S and school issues and perhaps takes on a pet project
where they see a need.

Duties of the Past President

* Available for consultation to ensure successful continuity of the Home & School.
* Provides past experience and historical information relevant to present issues.

Duties of the Treasurer

* Works with the President in all financial matters of the Home & School.
* Pays bills and records all income and expenditures.
* Attends monthly meetings and provides a detailed financial status report with which
the group can make good decisions.

File: H&S Exec Descriptions - Sep 2009.doc Page 1 of 2

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 DCPS HOME & SCHOOL - EXECUTIVE DESCRIPTIONS
DRAFT - SEPTEMBER 2009

Duties of the Communications Secretary

* Attends and records minutes of the monthly meetings.
* Compiles and distributes minutes in a timely fashion - electronically for distribution
asap after the meeting.
* Maintains the H&S area of the school bulletin board, posting hard copies of Meeting
Notices, Agenda, Minutes, etc.
* Keeps archives of all Home & School activity for the year.
* Sends out reminders of meetings at least one week prior to the date, attaching
previous meeting minutes and new agenda in pdf format ready for the Website Editor

Duties of the Website Editor

* keeps the H&S page on the school website up to date and relevant, including the
posting of meeting minutes
* this person must be approved by the school’s Webmaster

Duties of the OFHSA Representative

* Represents Dundas Central Home & School at a city wide and provincial level, by
attending relevant meetings and activities.
* Communicates back as necessary at monthly meetings, distributes OFHSA mailings
and communiques to members.

Duties of the Volunteer Coordinator

* Assists the event leaders in finding student and parent volunteers for specific tasks.

Duties of the Publicity Chair

* Organizes publicity for the Home & School events (before and after) such as website,
community listings (Dundas Star News, Cable 14 etc), signs, flyers – supports the
leaders of events and committees.
* Prepares Home & School submissions for the school monthly newsletters by the 20th
of each month.
* Updates calendar of events for website.

NON EXECUTIVE POSITIONS

Duties of Event Leaders & Leaders of Ongoing Initiatives

* Makes ideas happen! Takes an idea from initial concept to fruition, after approval
from H&S and school.
* Relies on the Volunteer Coordinator and Publicity Chair for assistance.
* Chairs separate event meetings as required with interested volunteers.
* Provides status reports at the monthly meetings.

File: H&S Exec Descriptions - Sep 2009.doc Page 2 of 2

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