February 21, 2014 To whom it may concern, The Commission on Audit (COA), in the exercise of its function, requested

for a number of financial documents to be used for auditing prior to the start of the third term. The Office of the Vice President for Internal Affairs (OVPIA), being one of the executive board units of the University Student Government (USG), in pursuant of the mandate of the USG constitution, complied with the requirements of the COA. The required documents were submitted January 9, 2014 to Mika Hizon, a member of the Judiciary Branch of the USG. From thereafter, the responsibility of the custody of documents had been transferred to the Judiciary Branch. Consequently, the Judiciary Branch became responsible of forwarding the documents to COA. However there has been a discrepancy in the process of forwarding the required documents to COA for which I am not fully knowledgeable of. It appeared that the documents handed to Mika Hizon have not reached the managing director of the office for reasons not yet confirmed, hence, the reason why COA had to call the attention of OVPIA for the submission of documents for the past few weeks. The OVPIA maintains that the required documents have been submitted accordingly and insists not to resubmit to establish the fact that there was an actual compliance during the first request. Upon clarification today February 21, 2014 at 11:05 am, it was found out that the documents were indeed received but did not reach the managing director of COA for the audit. The OVPIA is willing to cooperate with COA, Judiciary Branch and other sectors involved in the pursuit of resolving the issue. Prepared by:

Sam Pingol Treasurer Office of the Vice President for Internal Affairs Noted by:

Carlo Inocencio Vice President for Internal Affairs University Student Government

Rowell Macalino Commissioner Commission on Audit