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ABC Co. COMPANY SET UP

MANUAL

ABC Inc. iRenaissance Company Set Up

TABLE OF CONTENTS

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ABC Inc. iRenaissance Company Set Up SYSTEM / COMPANY/ MODULE SETUP

SYSTEM WIDE SETUP


T!e settin"s in t!is section a#e system $i%e an% app&y to a&& companies. Eac! o' t!ese settin"s a#e inten%e% to inco#po#ate t!e enti#e set o' companies an% m(st )e set in t!is manne# to ens(#e a stan%a#% is maintaine%. In some instances* t!ese settin"s a#e me#e&y %e'a(&ts an% can )e set %i''e#ent&y at ot!e# &e+e&s in t!e so't$a#e )ase% on &oca& #e,(i#ements. Beca(se t!ese settin"s a#e system $i%e* any c!an"e to t!ese $i&& )e +isi)&e to a&& companies. -. So(#ce Mo%(&es .System* Co%es* /ene#a&* So(#ce ) These codes tell the s stem which modules ou have in use and if !L postin"s are allowed from the modules# The template is set as follows$

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0. System Settin"s .System* Sec(#ity* System1 The followin" settin"s update the parameters in the s stem and control default values throu"hout the Su% &odules# Finance
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System

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2a#e!o(sin" Settin"s

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'llow (uantit )n Hand to "o ne"ative *efault +nit )f &easure Intra,Process Specification Lot Trace In +se Lot -um%ers +ni.ue Within Warehouse 'llow countin" when (uantities in Transit Miscellaneous

No EA No Yes Yes

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Sa&es Fo#ecastin" Settin"s

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ABC Inc. iRenaissance Company Set Up

3. Address Components (System Codes Address Address) These are the standard fields availa%le when formattin" addresses for each /ountr # The 'ddress /omponents can %e amended to control whether or not each field is re.uired when the +ser enters an address# Maintain A%%#ess Components

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4. Countries (System Codes Address Country Add) The a%ove 'ddress /omponents represent the set up for the address la outs for all of the re.uired countries# The e0amples %elow should define the standard# Since this is a s stem wide settin"1 all /ountr /odes must %e usea%le for all companies1 therefore the /ountr -ame should %e in all /ountr /odes# The followin" are e0amples$

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/ountr

USA

Unite% States U.S. Do&&a#s U.S. En"&is!

/urrenc USD Lan"ua"e /ode USEN/ Line 1 2 2 4 3

La out for 'ddress 5ADDRESS6-7 5ADDRESS607 5ADDRESS637 5CITY7* 5STATE7 5COUNTRY6NAME7

5POSTAL6CODE7 9*I /ountr /ode )fficial /ountr /ode


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Phone &as4 567778 777,7777 Postal /ode &as4 577777,7777 2/26/14

ABC Inc. iRenaissance Company Set Up *ate &as4 /hec4 Sum /ode ;alidate Ta0 :eference N /ountr CANADA Cana%a 9/ &em%er N 9/ :eportin" /ountr +se Postal /ode as *istri%ution <one

***************************************************************************

/urrenc CAN Lan"ua"e /ode USEN/ Line 1 2 2 4 3 La out for 'ddress 5ADDRESS6-7 5ADDRESS607 5ADDRESS637 5CITY7* 5PRO8INCE7 5COUNTRY6NAME7

Cana%ian Do&&a#s U.S. En"&is!

5POSTAL6CODE7

Phone &as4 567778 777,7777 9*I /ountr /ode Postal /ode &as4 5777 777 )fficial /ountr /ode *ate &as4 9/ &em%er N /hec4 Sum /ode 9/ :eportin" /ountr ;alidate Ta0 :eference N +se Postal /ode as *istri%ution <one
***************************************************************************

/ountr

9UEBEC

9(e)ec

/urrenc CAN Lan"ua"e /ode FRENC: Line 1 2 2 4 3 La out for 'ddress 5ADDRESS6-7 5ADDRESS607 5ADDRESS637 5CITY7* 5PRO8INCE7 5COUNTRY6NAME7

Cana%ian Do&&a#s U.S. En"&is!

5POSTAL6CODE7

Phone &as4 567778 777,7777 9*I /ountr /ode Postal /ode &as4 5777 777 )fficial /ountr /ode *ate &as4 9/ &em%er N /hec4 Sum /ode 9/ :eportin" /ountr ;alidate Ta0 :eference N +se Postal /ode as *istri%ution <one

!" States (System Codes Address States) Pro#inces (System Codes Address Pro#inces)

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Set up States and Provinces with 2 di"it codes# The s stem is installed with the States and Provinces for some countries 6i#e# +S' and /'-'*'81 the will need to %e reviewed and updated as re.uired# ;. $ate Aut%orities (System Codes Currency Aut%ori&ation) The :ate 'uthorit is used in com%ination with the :ate T pe to store /urrenc :ates for conversion# The default rate authorit is defined# ' rate authorit will represent the "lo%al standard for reportin" purposes# If additional rate authorities are re.uired1 the can %e added here# =eep in mind that it is the com%ination of the rate authorit and rate t pe that define the currenc e0chan"e#

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BNC

De'a(&t Rate A(t!o#ity Ban,(e Nationa&e

.E<amp&e1

=. $ate Types (System Codes Currency Type) The :ate T pe is used in com%ination with the :ate 'uthorit to store /urrenc :ates for conversion# The default rate authorit is defined# 'n others ma %e defined as re.uired# This list is visi%le across all companies so the list ma %e far more e0tensive than necessar for each compan # The rate t pe is intended to allow for the local currenc e0chan"e settin"s# See the template document for e0amples of how this is to %e set up#
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>a# Currency $ates (System Codes Currency Currency $ates) Set up currenc rate conversions for each currenc 6from and to8 accordin" to the followin" settin"s$

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C'MPA(Y WIDE SETUP


T!e settin"s in t!is section a#e company $i%e an% app&y to on&y t!e company t!at t!e Use# is si"ne% into. T!ese settin"s a#e inten%e% to a&&o$ 'o# &oca&i>ation o' t!e set (p )(t many 'ie&%s a#e eit!e# "&o)a&&y %e'ine% o# #est#icte% )ase% on t!ei# inten%e% (se. ?. Company Control Details (System Security Company Controls Add)

)eader Details ()eader) (T%e *ollo+in, is an e-ample o* a potential set up)

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Currency Details (Currency)

Period Dates (Dates)

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Setup dates for 12 periods of the ear# Note@ ?ou must setup prior ears for an histor %ein" converted# Set up the *ates for all re.uired ears usin" the a%ove e0ample# Start % settin" up the oldest ear1 and the dates for the ne0t ear will default and onl re.uire verification# A. Company User Id (System Security User Setup)

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@@@'dd all users and attach the compan codes that each +ser has access to# 9ach +ser must have access to at least one compan # -B. Company ID (System Security C%an,e Company Id) To update the /ompan -ame at the top of our screen1 chan"e to new /ompan I* as follows and e0it %ac4 to the A90it 'pplication )=//ancelB and select /ancel#

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.."

/0 Account Structure (/eneral 0ed,er Controls Account Structure)

The !L 'ccount Structure defines the se"ments of the !eneral Led"er 'ccounts# 9ver !L 'ccount will re.uire a selection from each 9lement to create the Cull (ualified 'ccount# This Structure is to %e used for all companies1 to facilitate !lo%al :eportin"#

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.1" Company Control Details (System Security Company Controls Modi*y Control Fla,s) -ote$ ?ou must set up !L Structure %efore this step#

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'uto ()H +pdate 'ctivate Securit /urrenc )verride 'TP in +se Ta0a%le ;alue Cla" +se Ta0 9*I 'ctive

Y N A N Y Y N

'vera"e or Last :esult Postin" *ate :e.uired ;alidate Postin" *ate Ta0 on /ash Le"al Postin" /ode 'P Ta0 :etainers /onsol Invoices in +se
(combines invoices together under a new number (by supplier)

B N N N B N (Eur) N

/ommitments in +se Dud"ets held in Dase /ommit Cull ;alue /ommit Ta0 /ommit :everse Cla" 2/26/14

N N N N N

1EFF :e.uired Corei"n /orporation Cederal I* Postin" at :eceivin"

N N AAAAAA N
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ABC Inc. iRenaissance Company Set Up PP; at :eceivin"


(STD costing)

Company Control Details (System Security Company Controls Modi*y Elements)

/L E&ements These controls define the elements position in the account structure# These should not %e chan"ed from the settin"s listed %elow# *ivision 9lement Interdivision in +se ProGect/Cund 9lement InterproGect /fund in +se /ost /enter 9lement '// *esc *efault 2/26/14 2 E 2 4
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ABC Inc. iRenaissance Company Set Up :econciliation 9lement 4 .2" Account Types (/eneral 0ed,er Controls Account Types)

'cct T pe A E I L M P

'ccount *escription Sort Assets E<pense Income Lia)i&ity Memo E,(ity BBBN BBB4 BBB3 BBB0 BBB; BBBC

/om +se Y N N N N N

+nre /urr BNC N N Y N Y

:ate 'uthor

:ate T pe MONT: MONT: MONT:


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BNC BNC

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ABC Inc. iRenaissance Company Set Up .3" /0 Element Codes (/eneral 0ed,er Master /0 Elements)

The elements can %e imported from 90cel spreadsheets for implementation# &anuall add the elements re.uired to add /ontrol 'ccounts# .!" /0 Account Master Description (/eneral 0ed,er Master Account Master)

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The full accounts can %e imported from 90cel spreadsheets for implementation# &anuall add the !L 'ccounts re.uired for the /ontrol 'ccounts# ;alidate !L accounts after the have %een uploaded# /0 Account Master Description (/eneral 0ed,er Master Account Master) Note@ At &east t!e 'o&&o$in" acco(nts nee% to )e set (p to comp&ete t!e ne<t step -;.

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90amples Delow$ :etained 9arnin"s !L Suspense +pdate /learin" /urrenc !ain /urrenc Loss Translation Dal Dase :oundin" -BDBBDBBBD3ABBBDBBBB -BDBBDBBBD-AAAADBBBB -BDBBDBBBD=AAAADBBBB -BDBBDBBBD4AAA?DBBBB -BDBBDBBBD4AAAADBBBB -BDBBDBBBD4AAA=DBBBB -BDBBDBBBD4AAA;DBBBB !eneral 'ccount Information Cull 'ccount 2/26/14 -BDBBDBBBD-AAAADBBBB
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ABC Inc. iRenaissance Company Set Up 'ccount *escription 'ccount T pe -ormal Dalance SummariIe !L Postin"s :etain Life to *ate +nrealiIed /urrenc !ain/Loss 'ccess /ontrol *etail 'llow 'ccess from !eneral Led"er 'ccounts :eceiva%le 'ccounts Pa a%le Inventor J &anufacturin" Lan"ua"e descriptions Lan"ua"e /ode FRENC: 'ccount *escription Compte en s(spen% 'ccount *escription Y Y Y Y /L S(spense HHHHHHHHHHHHHHHHHHHHHHHHHH A Assets D N N N

'nal sis /odes 'ccount :esponsi%ilit 'nal sis /ode 1 'nal sis /ode 2 'nal sis /ode 2 'llow !L Postin"s 'nal sis 666666666666666666 66666666 66666666 66666666 N

.4" /0 S%ort Codes (/eneral 0ed,er Master /0 S%ort Codes Add)

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!L Short /odes are used to allow the +ser to enter !L 'ccounts without enterin" the Cull (ualified 'ccounts# The short codes ma %e imported from 90cel spreadsheets or entered manuall # !L Short /ode Short /ode *escription !eneral Led"er 'ccount 'ccount *escription Short /ode Patchin" /LSUS /L S(spense Acct -BDBBDBBBD-=AAADBBBB !L Suspense N

.5" /0 Control Details (/eneral 0ed,er Controls /0 Control Details Modi*y)


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The !L /ontrols store defaults for processin" in the !eneral Led"er module# The !L 'ccounts specified will %e used % the s stem1 for transactions that do not prompt the +ser for an 'ccount -um%er at the time of processin" and %ehind the scenes transactions# .6" Upload 7alances and Transactions (System Import)

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Load//onvert Load//onvert Load//onvert Load//onvert

initial %e"innin" %alances# '/T+'L transactions# D+*!9T %alances# ST'TISTI/'L %alances#

.8" Acti#ate Company (/eneral 0ed,er Master Acti#ate Company)

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Prior to processin" detail transactions %ut after loadin" openin" %alances the compan must %e activated# The 'ctivation process sets up the !L Transaction T pes and their associated securit # Select the appropriate /ompan and select A?esB for A9na%le Live Processin"B# -ote$ %alances can still %e converted after activation if necessar # 19" Di#ision Period Access (System Security Di#ision Period Access)

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2i&& a&&o$ yo( to post into t!e ne<t mont! )e'o#e p#io# mont! is c&ose%

Note@ )ther divisions must %e included if interdivision is in use#

0B. Corporate Addresses (System Codes /eneral Corporate Addresses Add)

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Cor each Su% &odule *ivision 6EE 'D/ International1 Inc#8 the list of the /ompan Ks /orporate 'ddresses for Invoicin"1 *eliver and :espond to need to %e added# These will %e used throu"hout this document for settin" up the individual &odule /ontrol records# ' minimum of one /orporate 'ddress is re.uired# The followin" 'ddress /odes are set up for %oth *ivision E1 J E2# The /orporate 'ddresses also capture the Ta0 details a%out the location if +se Ta0 is set to ?es in the /ompan /ontrols# /urrentl this is set to -o# This is a localiIation issue %ased on how ta0 is calculated for a compan # If Ta0 'ccrual is in use1 a !L 'ccount will %e re.uired# 90ample Delow$ *ivision$ 'ddress /ode$ )ffice -ame$ 'ddress$ 2 2/26/14 BB IN8OICE /ountr ABC Inte#nationa&* Inc. ATTN@ ACCOUNTS PAYABLE 0?B- Bo(&* Ma#ieD8icto#in CANADA

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ABC Inc. iRenaissance Company Set Up 2 /it $ Province Postal /ode Phone Ca0 Tele0 :emar4s 8a#ennes P9 9(e)ec E3F-P= 4CBDA0AD-034 4CBDAAADAAAA

,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, *ivision$ 'ddress /ode$ )ffice -ame$ 'ddress$ 2 2 /it $ Province Postal /ode Phone Ca0 Tele0 :emar4s BDELI8ERY /ountr ABC Inte#nationa&* Inc. 0?B- Bo(&* Ma#ieD8icto#in S!ippin" G Recei+in" DocH 8a#ennes P9 9(e)ec E3F-P= 4CBDA0AD-034 4CBDAAADAAAA CANADA

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P$'CESS /0 T$A(SACTI'(S SET UP


0-. Transaction Types (/eneral 0ed,er Controls /0 Transaction Types) 6/omplete onl after activation of /ompan 8

The !eneral Led"er Transaction T pes are assi"ned % the s stem at the time of the transaction1 %ased upon the menu option chosen % the +ser# 'll Transaction -um%er /ounters should %e set to %e"in with a num%er other than E 6for e0ample1EEEE18# -um%ers that start with LEK will sort alpha%eticall # &anual -um%erin" should %e set to N for ease of transaction entr and allow the s stem to auto assi"n transaction num%ers# 00. /0 :ournal Codes (/eneral 0ed,er Controls :ournal Codes) 6/omplete onl after activation of /ompan 8

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The !eneral Led"er Mournal /odes are +ser *efined codes that can %e used for reportin" and anal sis of the transactions in the !eneral Led"er# The Su% &odules also use Mournal /odes to post to the !eneral Led"er1 and each t pe of transaction in the !eneral Led"er will utiliIe the Mournal /ode specified on the Su% &odule controls 6set up defined later in this document8# 's man Mournal /odes as desired can %e set up to provide detailed anal sis# !L Mournal /odes should %e entered for %road transaction t pes from the Su% &odules# The Su% &odule specific Mournal /odes should not %e selected for use in !eneral Led"er Mournal 9ntr # 'll Transaction -um%er /ounters should %e set to %e"in with a num%er other than E 6for e0ample1EEEE18# -um%ers that start with LEK will sort alpha%eticall # &anual -um%erin" should %e set to N for ease of transaction entr and allow the s stem to auto assi"n transaction num%ers#

03. /0 Account Code Access (System Security Account Code Security Add)

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Cor the !eneral Led"er &odule1 the Mournal /odes re.uire access# Select the Source &odule A!LB and select the first Mournal /ode from the List of ;alues1 then forward twice and select A?esB to confirm# :epeat the process for ever Mournal /ode listed# This will ma4e each of the Mournal /odes availa%le for use to process transactions in the s stem1 and to %e used in com%ination with all !L 'ccount -um%ers# 9ach Su% &odule Mournal /ode will also need access to the EE *ivision as well as itKs own !L 'ccounts#

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ACC'U(TS PAYA70E SETUP


04. Ta- Codes (System Codes Ta-es Ta- Codes)

*ependin" on the /ompan Ks re.uirements1 ta0 code set up will var # 's man codes as re.uired can %e set up here# 0C. Ta- $ate (System Codes Ta-es Ta- $ates Product)

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Defore settin" up T'N :'T9S1 accounts will need to %e setup1 if the have not %een converted from an upload# These accounts include# AR TAF ACCOUNT AP TAF ACCOUNT Ta0 rates can %e set at the customer1 product1 and customer/product levels# ' ta0 code or codes are attached to a rate definition# The rate definition is descri%ed in the ta%le %elow# )nce a ta0 rate is defined1 the ta0 codes are attached to either a customer or product as necessar 1 lin4in" the ta0 rates to the appropriate customers and products# Product :ate Supplier :ate 9N&PT /T @@ The a%ove is an EFAMPLE of 90pensed -on,90pensed E#EE E#EE 6#EE E#EE /onnecticut ta0es# Total E#EE 6#EE Ta0 on /ash -

@@@@ -oteOCor /anadian 6as well as certain other forei"n countries8 ta0 rates a P)STI-! C):&'T /)*9 (/0 Codes Code Maint) must %e set up# The Postin" Cormat /ode should %e set up to put 36#FFP into a PST Pa a%le 'ccount and 42#E1P into a !ST Pa a%le 'ccount1 if applica%le#
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ABC Inc. iRenaissance Company Set Up 0;. AP Control (Paya;les Controls Di#ision Controls Add) Set (p AP Cont#o&s 'o# a&& Di+isions )eader ()eader)

Control Fla,s (Fla,s)

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Ta- (Ta-)

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Address (Address)

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*eliver 'ddress /ode Invoice 'ddress /ode Discount (Discount)

Alp%a<(um DELI8ERY IN8OICE

Populated from /orporate 'ddress /odes Populated from /orporate 'ddress /odes

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Line *iscounts in +se )rder *iscount in +se Price (Price)

N N

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/ontract Prices in +se )verride /ontract Price )verride Purchase Price De*ault /0 Codes (/0)

Y Y Y

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0=. Suppliers

See the *ata /onversion Spreadsheet for the conversion of$ S(pp&ie#s S(pp&ie#s A%%#esses Payees Payee LinHs 0?. 7an= Codes (System Codes 7an= 7an=)

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Setup a code for each Dan4 account used# The Dan4 /ode is a virtual Dan4 'ccount# The Dan4 /ode holds the details a%out which !eneral Led"er 'ccount will %e posted to when the code is used# &an Dan4 /odes ma post to the same !eneral Led"er 'ccount# ,/omplete the chec4 print details# ,9nter +S9-! for the Lan"ua"e /ode# ,9nter 1 for the chec4 print fla" or use the help 6C18 to determine the proper print format ,9nter 21 4E1 31 41 61 431 >1 4 for the row and column num%ers indicatin" to the s stem where on the chec4 to print the details# -ote that these are preliminar settin"s onl # ,&a4e a test chec4 print on our stationar and la out the placement of the information on the chec4# Send the mar4ed up cop of the chec4 to a pro"rammer so that the chec4 can %e pro"rammed# The pro"rammer will then set the final appropriate columns# ,If %an4 reconciliation is in use1 set up the sort elements# The followin" order is one possi%ilit $ D'-= +P/= /H'* :T/= +'CT +D*P +:/=
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0A. 0oadin, 'pen Transactions See the *ata /onversion Spreadsheet for the conversion of$ O(tstan%in" AP T#ansactions :isto#ica& AP T#ansactions 0A. Acti#ate t%e AP Module (AP Control Acti#ate)

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)nce activated1 %alances cannot %e added# Defore activatin" a division1 ensure that the followin" are complete1 accurate1 consistent and authoriIed$ Supplier openin" transactions Supplier historical transactions 3B. Transaction Types (AP Control Trans) Transaction T pes must %e set up after the division is activated# 'ssociated !eneral Led"er 'ccounts will %e re.uired for Transaction T pes with A/ash TranB set to A?B# These accounts would represent the offset to the Trade Pa a%le 'ccount when the transaction is processed# The settin"s %elow are recommended# The transaction number and journal codes are suggested and do not necessarily need to be set at the values indicated %elow# Transaction T pes are maintained for each *ivision#

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30" /0 Account Code Access (System Security Acct Code Security) Cor the 'ccounts Pa a%le &odule1 the Transaction T pes re.uire access# Select the Source &odule A'PB and select the first Transaction T pe from the List of ;alues1 then forward twice and ?es to confirm# :epeat the process for ever Transaction T pe listed# This will ma4e each of the Transaction T pes availa%le for use to process transactions in the s stem1 and to %e used in com%ination with all !L 'ccount -um%ers#

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33. Accounts Paya;le Codes (Paya;les Codes) Stop Co%es .Stop1 (S%ared 7et+een A>P and A>$) The Stop /odes are used to restrict Suppliers# 's man different1 descriptive stop codes ma %e added here as re.uired# If one of these codes is then attached to a Supplier1 no transactions will %e permitted for that Supplier# :eports are availa%le in the s stem to show all Suppliers that currentl have a Stop /ode on them# The followin" list is a su""estion onl # .Company1

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Q,*i"it 'lpha R -umeric

*etails Te0t

Stop /ode RISI STOP 2/O CREDIT

*escription Ba% C#e%it RisH Stop A&& Ba% De)t 2#itten O'' C#e%it App#o+a& Pen%in"

:o&% Co%es .:o&%1 .A/P Speci'ic1 The Hold /odes are used to hold further processin" of individual transactions# The ma %e placed on a transaction at the time of entr 1 or at a later time# ' Hold /ode placed on an I- transaction will cause the Invoice transaction to %e s4ipped in the /hec4 Selection process# The followin" list is a su""estion onl # .Company1

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6,*i"it 'lpha R -umeric

*etails Te0t

Hold Cla" CREDIT DISP 9C PRICE

*escription C#e%it App#o+a& Pen%in" Disp(te $it! 8en%o# 9(a&ity Iss(e P#icin" Iss(es

Ta< Co%es .Ta<co%e1 See item 24 in this section# C#e%it Te#ms Co%es .C#e%it1 (S%ared 7et+een A>P and A>$) /redit Terms /odes are attached to each Supplier and default into the transactions in 'P and P)P# The /redit Terms /ode controls when a transaction will %e selected for inclusion on a Pa ment :un1 in com%ination with the dates on the transaction# The /redit Terms /ode is shared with 'ccounts :eceiva%le#

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Co%e De'inition The followin" is a su""estion onl # .Company1


6,*i"it 'lpha R -umeric *etails Te0t

Terms /ode 0-BN3B NB N3B

*escription 0J Ten Days* Net D(e 3B Net D(e B Days Net D(e 3B Days

Co%e Detai& .Company1 Set each code usin" the followin" as an e0ample# /redit Terms /ode *escription /redit Terms (ual Pa ment /ode *ate Pa ment T pe C#e%it Te#ms Detai& Se. -%r *ue In 2/26/14 0-BN3B 0J Ten Days* Net D(e 3B 66666666 DATE NBR Payment )y Dates N(m)e# o' Days )e'o#e Payment 'ssociated /ash *iscounts *iscnt *isc *a s :ecd Crt Inc
56

Percent *ue

ABC Inc. iRenaissance Company Set Up 3B Days -BB.BB -B 0.BB Y

Payment Types .Paytype1 Pa ment T pes are used % the s stem for "roupin" pa ments into runs of similar t pe# &ost 'ccounts Pa a%le pa ments will %e made % /hec4# )ther Pa ment T pes ma %e set up as re.uired# The s stem re.uires at least one Pa ment T pe# 'dditional set up is re.uired for A9CTB t pe pa ments#

6,*i"it 'lpha -umeric

Payment F#e,(ency Co%es .F#e,1 Pa ment Cre.uenc /odes are used to select onl certain records for pa ment in a run# The Pa ment Cre.uenc /ode is attached to the Supplier and then defaults to the transaction# These ma %e defined as re.uired and are su%Gect to localiIation issues#

57

2/26/14

ABC Inc. iRenaissance Company Set Up

2,*i"it 'lpha -umeric

Action Co%es .Maint Action Co%e1 'ction /odes are used to perform actions a"ainst Purchase Invoice transactions# ' minimum of one 'ction /ode is re.uired with the Status set to A'B# -o additional codes are re.uired#

58

2/26/14

ABC Inc. iRenaissance Company Set Up

'ction /ode APPR8

*escription App#o+e%

S C A

App#o+a& Co%es .App#o+1 'pproval /odes represent the codes of persons or "roups of persons who are authoriIed to action documents durin" the purchase re"istration process# )nl one code is re.uired since re"istration will not %e utiliIed#

59

2/26/14

ABC Inc. iRenaissance Company Set Up

'pprov /ode APPR8

*escription App#o+e%

In+oice App#o+a& Co%es .In+ app#1 Invoice 'pproval /odes are used to fla" Purchase Invoices as approved to %e updated to the 'ccounts Pa a%le &odule# 'utomatic 'pproval is to %e set up on the P)P controls therefore onl one Invoice 'pproval /ode is re.uired#

60

2/26/14

ABC Inc. iRenaissance Company Set Up

Dia#y Types *iar t pes are used to cate"oriIe diar entries on the vendor or transactions#

61

2/26/14

ABC Inc. iRenaissance Company Set Up

Dia#y Stat(s Co%es *iar status codes are used to identif the status of a diar entr #

62

2/26/14

ABC Inc. iRenaissance Company Set Up

63

2/26/14

ABC Inc. iRenaissance Company Set Up

ACC'U(TS $ECEI?A70E SETUP


34. Ta- Codes (A$ Codes Ta-code) See 'P set up should additional Ta0 /odes %e re.uired for ': transactions# 3C. Ta- $ate (A$ Control Ta- 7ot%) See 'P set up should ou need to set up Ta0 :ates if additional Ta0 /odes have %een added# 3;. A$ Control (A$ Control Control) )eader ()eader)

Control Fla,s (Fla,s)

64

2/26/14

ABC Inc. iRenaissance Company Set Up

Sales

65

2/26/14

ABC Inc. iRenaissance Company Set Up

De*ault /0 Codes (/0)

66

2/26/14

ABC Inc. iRenaissance Company Set Up

'dd *efault !L /odes# Ta- (Ta-)

67

2/26/14

ABC Inc. iRenaissance Company Set Up

Price Controls (Price)

68

2/26/14

ABC Inc. iRenaissance Company Set Up

/ontract Prices in +se )verride Promotion Prices )verride Price !roups Sales Prices Promotion )ver /ontract Prices Sales Price Histor in +se Discount (Discount)

N N N N N Y N Y

69

2/26/14

ABC Inc. iRenaissance Company Set Up

Line *iscounts$ In +se )rder *iscounts$ In +se *iscount Drea4 on /alculation Dased )n Frei,%t

N N 9TY AMOUNT

)verride

+se Inv/90p 'cct

70

2/26/14

ABC Inc. iRenaissance Company Set Up

': Crei"ht in +se

3=. Customers (System Codes Customers) See the *ata /onversion Spreadsheet for the conversion of$ C(stome#s C(stome# A%%#esses 3?. 0oadin, 'pen Transactions See the *ata /onversion Spreadsheet for the conversion of$ O(tstan%in" AR T#ansactions 3A. Acti#ate t%e A$ Module (A$ Control Acti#ate)

71

2/26/14

ABC Inc. iRenaissance Company Set Up

)nce activated1 %alances cannot %e added# Defore activatin" a division1 ensure that the followin" are complete1 accurate1 consistent and authoriIed$ /ustomer openin" transactions /ustomer historical transactions 39" Transaction Types (A$ Control Trans) Transaction T pes must %e set up after the division is activated# 'ssociated !eneral Led"er 'ccounts will %e re.uired for Transaction T pes with A/ash TranB set to A?B# These accounts would represent the offset to the :eceiva%le 'ccount when the transaction is processed# The settin"s %elow are recommended # The transaction number and journal codes are suggested and do not necessarily need to be set at the values indicated below.

72

2/26/14

ABC Inc. iRenaissance Company Set Up

Tr T AT BR CA CD C/ CI CL CN CR CU C2 DA DI DL DN DR DS FC

*escription A%K(st Tempo#a#y Ta< Base Ro(n%in" A%K(stment C#e%it A%K(stment Cas! Disco(nt C(##ency /ain Conso&i%ate% In+oice C(##ency Loss C#e%it Note Cas! Receipt C(##ency Di''e#ence Cas! A&&ocations 2o#H Batc! De)it A%K(stment D#a't Iss(e De)t Lette# De)it Note D#a't Payment/Receipt R(n D#a't Sent Finance C!a#"es

&an -um N N N N N N N N N N N N N N N N N N

T#ans N(m)e# -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB

*: /: DB DDDB B B -

Post Cla" C C T C C B C T C B B T C B T C C T

&odi !L ' N N N N N N N N N N N N N N N N N N

'llo -e"a N N N N N N N N N N N N N N N N N N

Eo(#na&

Co%e AR AR AR AR AR AR AR AR AR AR AR AR AR AR AR AR AR AR

/ash Tran Y N N Y Y N Y N N N N N Y N N N N N
73

2/26/14

ABC Inc. iRenaissance Company Set Up F2 IN IR IS RC SR TB TD UR 2O Finance C!a#"e 2#ite O'' In+oice D#a't Iss(e R(n N(m)e# Payment Statement N(m)e# Ret(#ne% C!ecH Payment Statement R(n N(m)e# T#ansaction Batc! Ta< Disco(nte% In+oice/C#e%it Note Up%ate R(n De)t 2#ite O'' N N N N N N N N N N -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB -BBBBB DB B B B B DT T B B R B B D B T N N N N N N N N N N N N N N N N N N N N AR AR AR AR AR AR AR AR AR AR N N N N N N N N N N

3." Account Code Access (System Security Codes) Cor the 'ccounts :eceiva%le &odule1 the Transaction T pes re.uire access# Select the Source &odule A':B and select the first Transaction T pe from the List of ;alues1 then forward twice and ?es to confirm# :epeat the process for ever Transaction T pe listed# This will ma4e each of the Transaction T pes availa%le for use to process transactions in the s stem1 and to %e used in com%ination with all !L 'ccount -um%ers#

74

2/26/14

ABC Inc. iRenaissance Company Set Up

75

2/26/14

ABC Inc. iRenaissance Company Set Up

40. Acco(nts Recei+a)&e Co%es .AR* Co%es1 .S!a#e% $it! SOP1 Locations .Loc1 .E<amp&es on&y )e&o$1 a&so #e'e##e% to as Sa&es Re"ions The location is a field that is +ser defined# The followin" are e0amples of how these mi"ht %e defined$

76

2/26/14

ABC Inc. iRenaissance Company Set Up

6 *i"it -umeric

*etails Te0t

Location CAN US EUR ASIA

*escription Cana%a Unite% States E(#ope C!ina* Eapan an% ot!e# Asian

C(stome# /#o(ps .C(stome# /#o(ps1 .E<amp&es On&y Be&o$1 /ustomer !roups are a field that is +ser defined# # The followin" are e0amples of how these mi"ht %e defined$

77

2/26/14

ABC Inc. iRenaissance Company Set Up

4 *i"it -umeric

*etail Te0t

/ust !rp -B 0B 3B 4B

*escription Cont#acto# Insta&&ato# Minin" In%(st#y /o+e#nment O#"ani>ation

Cas! Receipt Types .Cas! Receipt Types1 .E<amp&es s!o$n )e&o$1 /ash :eceipt T pes !roups are a code that is user defined# /ash :eceipt T pes are used to report on the t pe of the receipt# The /ode does not control an thin"1 %ut is used for anal sis# ' minimum of one /ash :eceipt T pe must e0ist# The default value at the time of enterin" receipts is A/H=B# The followin" is an e0ample of how these mi"ht %e defined$
3 *i"it 'lpha -umeric *etail Te0t

78

2/26/14

ABC Inc. iRenaissance Company Set Up

C#e%it Limit Cont#o&s .C#e%it Limit Cont#o&s1 .E<amp&e s!o$n )e&o$1 /redit Limit /ontrols are a code that is +ser defined# /redit Limit /ontrols are used to control the /redit /hec4in" process# The /ode is attached to each /ustomer1 %ut there are also fields on the /ustomer that will override the values held on the /ode# ' minimum of one /redit Limit /ontrol must e0ist# The followin" is an e0ample of how these mi"ht %e defined$

79

2/26/14

ABC Inc. iRenaissance Company Set Up

@@'ll fields in the a%ove matri0 must %e populated# If a particular filed in the matri0 is not %e used1 an should %e entered# C#e%it Cont#o& /#o(ps .C#e%it /#o(ps1 /redit /ontrol !roups are a +ser *efined code# The code does not control an thin"1 %ut is used for anal sis# The followin" is an e0ample#

80

2/26/14

ABC Inc. iRenaissance Company Set Up

Se&ection Co%es .Statement Se&ection1 Selection /odes are a +ser *efined code# Selection /odes are used to select "roups of /ustomers for statement printin"# The /ode is attached to ever /ustomer# ' minimum of one Selection /ode must e0ist# The followin" is an e0ample#

81

2/26/14

ABC Inc. iRenaissance Company Set Up

Sa&espe#sons .Sa&espe#sons1 Salesperson /odes are a +ser *efined code that is a 2 di"it numeric representin" the Sales Territor or Salesperson# Salespersons can %e attached to ever /ustomer or /ustomer 'ddress# The salespersons codes are defined in the S)P set module# These are fields#

82

2/26/14

ABC Inc. iRenaissance Company Set Up

Sa&e Commission /#o(p .Commission /#o(ps1 Sales /ommission !roups can %e defined as re.uired#

83

2/26/14

ABC Inc. iRenaissance Company Set Up

Cyc&e Co%es .Bi&&in" Cyc&es1 / cle /odes are used to define the fre.uenc with which finance char"es are calculated# / cle /odes can %e defined as re.uired

84

2/26/14

ABC Inc. iRenaissance Company Set Up

85

2/26/14

ABC Inc. iRenaissance Company Set Up

PU$C)ASE '$DE$ P$'CESSI(/ SETUP


32" P'P Control (P'P Control Control Modi*y) )eader ()eader)

Control Fla,s (Fla,s)

86

2/26/14

ABC Inc. iRenaissance Company Set Up

Ta- (Ta-)

87

2/26/14

ABC Inc. iRenaissance Company Set Up

Purc%asin, Control Fla,s (Purc%ase)

88

2/26/14

ABC Inc. iRenaissance Company Set Up

/$( Controls>Details (/$()

89

2/26/14

ABC Inc. iRenaissance Company Set Up

Dlind :eceivin" (//(: :eturn /ode Postin"s at :eceivin" PP; at :eceivin" 7T Controls (7T)

N BAD N N

90

2/26/14

ABC Inc. iRenaissance Company Set Up

Did Trac4in" in use De*ault Address Codes (Address)

NO

91

2/26/14

ABC Inc. iRenaissance Company Set Up

Discount Control Fla,s (Discount)

92

2/26/14

ABC Inc. iRenaissance Company Set Up

Price Controls (Price)

93

2/26/14

ABC Inc. iRenaissance Company Set Up

De*ault /0 Codes (/0)

94

2/26/14

ABC Inc. iRenaissance Company Set Up

43. 0oadin, 'pen Transactions See the *ata /onversion Spreadsheet for the conversion of$ O(tstan%in" PO T#ansactions 33" Acti#ate t%e P'P Module (P'P Control Acti#ate)

95

2/26/14

ABC Inc. iRenaissance Company Set Up

4C. Transaction Types (P'P Control Trans) The settin"s %elow are recommended# The transaction numbers are suggested and do not necessarily need to be set at the values indicated below.

96

2/26/14

ABC Inc. iRenaissance Company Set Up

3!" /0 Account Code Access (System Security Code) (Acti#ate eac% Trans Type) Cor the Purchase )rder Processin" &odule1 the Transaction T pes re.uire access# Select the Source &odule AP)B and select the first Transaction T pe from the List of ;alues1 then forward twice and ?es to confirm# :epeat the process for ever Transaction T pe listed# This will ma4e each of the Transaction T pes availa%le for use to process transactions in the s stem1 and to %e used in com%ination with all !L 'ccount -um%ers#

97

2/26/14

ABC Inc. iRenaissance Company Set Up

4=D4A# Purc%asin, Codes (P'P Purc%ase) A(t!o#i>ation Co%es .POP* Co%es* A(t!o#i>1 6Company1

98

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ Re,(isitione# Co%es .Re,(isit1 .Company1

99

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ A(t!o#i>ation /#o(ps ./#o(p1 .Company1

100

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ B(ye# Co%es .B(ye#1 .S!a#e% $it! IC1 .Company1 .SEE C? in IC1

101

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ Re,(isition Types .Types1

102

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ E<pe%ito# .E<pe%ito1

103

2/26/14

ABC Inc. iRenaissance Company Set Up

-ot usin" re.uisitions 7 'D/ F#ei"!t .F#ei"!t1

104

2/26/14

ABC Inc. iRenaissance Company Set Up

Crei"ht /odes are used to indicate the method % which frei"ht costs are calculated# If frei"ht is ta0a%le1 the s stem loo4s at the frei"ht to pull the ta0 code# Crei"ht codes are to %e defined in the !lo%al Template# The followin" is an e0ample of a potential set , up# Crei"ht /ode FEDEF UPS YELLO2 *escription FEDEF UPS YELLO2 FREI/:T Crei"ht Ta0 /

S!ippin" Te#ms .S!ip1

105

2/26/14

ABC Inc. iRenaissance Company Set Up

Shippin" Terms /odes are used to indicate the shippin" terms a"reed upon %etween the supplier and the purchasin" department# Shippin" Terms are to %e defined in the !lo%al Template# The followin" is an e0ample of a potential set , up# Shippin" Terms COLLECT FOB PREADD PREPAID *escription Co&&ect F#ei"!t FOB P#epai% an% A%% P#epai% F#ei"!t

ReKection Co%es .ReKect1

106

2/26/14

ABC Inc. iRenaissance Company Set Up

:eGection /odes are used to indicate the reason wh an ordered item is reGected from a supplier# :eGection /odes are to %e defined in the !lo%al Template# The followin" is an e0ample of a potential set , up# :eGect /ode -BDAMA/ 0BEARLY 3BO8ER 4BSPEC *escription Dama"e% /oo%s Ea#&y De&i+e#y O+e# S!ipment O(t o' Spec

9(a#antine Co%es .9R Co%es1 ./&o)a&&y Rest#icte%1

107

2/26/14

ABC Inc. iRenaissance Company Set Up

(uarantine /odes are used to indicate whether or not some form of .uarantine is re.uired upon receipt# (uarantine /odes are to %e defined in the !lo%al Template# The followin" is an e0ample of a potential set , up# (: /ode -BSPEC 0BTEST *escription OUT OF SPEC TESTIN/ RE9UIRED

9(a&ity Cont#o& Co%es .9RC Co%es1 .See PM Mo%(&e1 .Company1

108

2/26/14

ABC Inc. iRenaissance Company Set Up

(ualit /ontrol /odes are used to indicate the .ualit chec4 of a shipment1 re.uested at "oods receipt#

109

2/26/14

ABC Inc. iRenaissance Company Set Up

I(?E(T'$Y C'(T$'0 SETUP


CB. 2a#e!o(se Cont#o&s .IC* Cont#o&* 2:* A%%1 ./&o)a&&y Rest#icte%1

The manufacturin" operation 6P&/8 will need a warehouse for finished "oods and raw materials# It will also need a warehouse for products located in &ilford# Decause of ownership issues1 'D/ /and Inc# will also re.uire the same warehouses as lon" as the hold products in them# Collowin" are the sample warehouse codes# 'll warehouses should %e entered usin" a similar format#
110

2/26/14

ABC Inc. iRenaissance Company Set Up PD$ Pu%lic The warehouse setup is documented1 %elow# -ote that the P&/ warehouses will use automatic lot num%erin" while the P/I warehouses will not# Lots

'uto -um%er Lots Lot 90pir -otice Lot Selection /ode Lot -um%er Prefi0 Last Lot -um%er

.Company1 .Company1 .Company1 .Company1 .Company1

Y 'o# PMC $a#e!o(ses* N 'o# PCI $a#e!o(ses Not App&ica)&e EFPIRY 2a#e!o(se Co%e .e.".* MF* MR* etc.1 -BBBB111

2/26/14

ABC Inc. iRenaissance Company Set Up In+ento#y

/omplete the screen as appropriate# Inventor mana"ement details are used for calculatin" 9conomic )rder (uantities1 reorder .uantities and reorder points1 and determinin" the 'D/ classifications for items# 'n of these detailed settin"s ma %e chan"ed at an time# Since 'D/ will not %e appl in" the 9)( formula at first1 the pertinent fields are limited to c cle countin"1 which the intend to use# *a s Til -e0t / cle /ount ' Inventor 6E D Inventor 12E / Inventor 263 * Inventor /arr in" /ost P )rder /ost for 9)( /alc 2/26/14 Safet Cactors E#EE E#EE E#EE E#EE B.BB B.BBBB
112

Drea4 P for 'D/ /alc 1E#EE 23#EE 63#EE E#EE

ABC Inc. iRenaissance Company Set Up Periods to +se +sa"e data *emand Time Cence for &:P Incl# <ero (ties In / cle /ounts Search &onths for <ero (uantities /ene#a& B -4 N B

The settin"s for *ivision throu"h /urrent Period will %e the same for all warehouses since %oth divisions use the same currenc methods and accountin" periods# 'll warehouses will have %in location control 6i#e#1 Din SiIin" S L?K8 %ut off,site warehouses will t picall onl contain one %in# The costin" method will %e standard cost for finished "oods warehouses and wei"hted avera"e for raw materials warehouses#
113

2/26/14

ABC Inc. iRenaissance Company Set Up

@*ivision

T!e %i+ision co%e 'o# t!e company in $!ic! t!e $a#e!o(se #esi%es. @/urrenc Set a(tomatica&&y )ase% on Di+ision. @/urrenc &ethod Set a(tomatica&&y )ase% on Di+ision. @/urrent Period Set a(tomatica&&y )ase% on Di+ision. @Din SiIin" Typica&&y Y 'o# OnDsite* N 'o# O''Dsite @Inventor ;aluation &ethod ./&o)a&1 STD Stan%a#% Costin" 'o# F/ 2AC 2ei"!te% A+e#a"e 'o# RM Permit :eservation )f Inventor ./&o)a&1 N 'vaila%le To Promise Window *a s B .Not App&ica)&e L ATP is not to )e (se%1 :e.uisitioner /ode Not #e,(i#e% (n&ess MRP is in (se. 'uthoriIation /ode Not #e,(i#e% (n&ess MRP is in (se. Fie&% cannot )e c!an"e% a'te# 2a#e!o(se acti+ation. T!ese a#e set pe# $a#e!o(se an% a#e company speci'ic. .Company1 *a s Corward Dac4order )rder /ommitment > E Purchase )rder > E /L .Company1

114

2/26/14

ABC Inc. iRenaissance Company Set Up

!L accounts for Inventor 'dGust and Std# /ost ;ariance are re.uired in the Warehouse /ontrols1 %ut are superseded % similar accounts on the Product &aster for Inventor 'dGust and on the Product Warehouse for Std# /ost ;ariance# Thus1 the accounts num%ers used in the warehouse setup are not critical to the functionin" of the application# *ivision E1 , P/I Inventor 'dGust W'/ 'dGustment Std /ost ;ar 2/26/14 1E,EE,EE,E,EEE,14E1,EE,EEE,EEE Inventor 'dGustments 1E,EE,EE,E,EEE,14E1,EE,EEE,EEE Inventor 'dGustments 1E,EE,EE,E,EEE,3126,EE,EEE,EEE
115

ABC Inc. iRenaissance Company Set Up Standard /ost ;ariance *ivision E2 , P&/ Inventor 'dGust W'/ 'dGustment Std /ost ;ar 1E,EE,EE,E,EEE,14E1,EE,EEE,EEE Inventor 'dGustments 1E,EE,EE,E,EEE,14E1,EE,EEE,EEE Inventor 'dGustments 1E,EE,EE,E,EEE,3126,EE,EEE,EEE Standard /ost ;ariance

/RN ./&o)a&1

116

2/26/14

ABC Inc. iRenaissance Company Set Up These settin"s can %e left %lan4 since the e.uivalent settin"s at the /ompan and/or *ivision will appl to all warehouses within the /ompan and/or *ivision# Postin"s at :eceivin" PP; at :eceivin" 2: .Company1 N o# I N o# Y

There are no standard settin"s for an of the fields on this screen# )nl the field for -on &H+ Shipment :eversals must %e populated per the ta%le %elow# &arshallin" Location *ata /apture S stem In +se :eversal Locations &H+ 2/26/14 B&anH N B&anH
117

ABC Inc. iRenaissance Company Set Up -on &H+ WH La%el (ueue (ualit /ontrol <one (uarantine <one Put 'wa Cields/Ta%les ADDRESS B&anH B&anH B&anH B&anH B&anH

Populate with W':9H)+S9 '**:9SS information for each warehouse# SHIPPING

118

2/26/14

ABC Inc. iRenaissance Company Set Up

*istri%ution <one *istri%ution /alendar C-. P#o%(ct /#o(ps .IC* Co%es* /#o(ps1

.optiona&1 Assi"n t!e app#op#iate Dist#i)(tion Mone co%e 'o# t!e a#ea in $!ic! t!e $a#e!o(se #esi%es.

119

2/26/14

ABC Inc. iRenaissance Company Set Up

Product !roups are defined at the corporate level as part of the !lo%al template and will %e populated as a standard set of codes in each compan # 9ach "roup will represent the followin"$ # Cor e0ample$ Product !roup 648 *escription 62E8

C0. P#o%(ct C&asses .IC* Co%es* C&asses1

120

2/26/14

ABC Inc. iRenaissance Company Set Up

Product /lasses are defined at the corporate level# Product /lass 628 *escription 62E8

C3. P#o%(ct Types .IC* Co%es* Types1

121

2/26/14

ABC Inc. iRenaissance Company Set Up

Product T pes are defined at the corporate level# Product T pe 668 *escription 62E8

C4. Units o' Meas(#e .IC* Co%es* UOM1 .System 2i%e1

122

2/26/14

ABC Inc. iRenaissance Company Set Up

+nits of measure are in a s stem,wide ta%le and are used across all part codes for inventor 1 purchasin"1 production1 sales1 and pac4a"in"# 90amples of +)&s that are e0pected to %e part of the "lo%al template are LDS 6Pounds Wei"ht8 and :)LLS# &an units of measure that are li4el to %e used % are alread in the standard unit of measure ta%le supplied with the i:enaissance application# Collowin" are some e0ample +)& settin"s for commonl used +)&s in the +S'# +)& 648 LBS I/ *escription 62E8 Po(n%s 2t Ii&o"#ams *P C C &as4 NODPPPPPPPB.PPPPP NODPPPPPPPB.PPPPP

123

2/26/14

ABC Inc. iRenaissance Company Set Up CC. P#o%(ct Disco(nt /#o(ps .IC* Co%es* P#o%(ct1 .Company1

Product *iscount !roups are not part of the "lo%al template# 'n re.uired use for these codes will %e determined on a site % site %asis# C;. Bin Types .IC* Co%es* Bins1 .Company1

124

2/26/14

ABC Inc. iRenaissance Company Set Up

Din T pes need to %e defined# C=. 2a#e!o(se Mones .IC* Co%es* Mones1 .See SOP Mo%(&e1 .Company1

125

2/26/14

ABC Inc. iRenaissance Company Set Up

Warehouse <ones are not planned in the desi"n# C?. B(ye#s .IC* Co%es* B(ye#1 .Company1

126

2/26/14

ABC Inc. iRenaissance Company Set Up

Du er codes are used as part of the process to create purchase orders from approved purchase re.uisitions# Du er codes are also assi"ned to each Product Warehouse record 6i#e#1 there is a %u er code assi"ned to each purchased item for each warehouse8# 9ach site will %e re.uired to develop a list of %u ers to %e used with the P) creation process# Note t!at i' p(#c!ase #e,(isitions a#e not (se% 'o# a pa#tic(&a# site* )(ye# co%es a#e not #e,(i#e% 'o# t!at site. Collowin" is an e0ample of the Du er /ode setup# T pical definitions of Du er /odes would %e the actual people who %u the siteKs materials or1 alternativel 1 their roles 6e#"#1 chemical %u er1 pac4a"e %u er8# *ivision Du er /ode 648 BUYBUY0 EE /orporate

*escription 62E8 Lin%a Ca#y Iat!y /a##asi

127

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ABC Inc. iRenaissance Company Set Up CA. P&anne#s .IC* Co%es* P&anne#1 .Company1

Planner codes are defined for each part code at the product warehouse level# This field is a reference field onl # There is no definition for planner code included in the "lo%al template# +se is optional# Planner /ode 648 Planner *escription 6238

;B. Re,(esto# Co%es .IC* Co%es* Re,(est1 .Company1


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ABC Inc. iRenaissance Company Set Up

:e.uestor codes are used to identif the person or or"aniIation that re.uested a movement code to %e performed# :e.uestor is an optional field on the header of each multi,line movement transaction and is stored in the historical inventor transactions ta%les when the transaction is completed# +se is optional and at 'D/ Ks discretion# :e.uestor /ode 668 :e.uestorKs -ame Phone 90t#

;-. F#ei"!t C&asses .IC* Co%es* F#ei"!t1 .Company1

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ABC Inc. iRenaissance Company Set Up

Crei"ht class is a reference field on the Product &aster# There is no definition for frei"ht class included in the "lo%al template# Site use is optional# Crei"ht /lass 648 *escription 62E8

;0. C!a#acte#istic Co%es .IC* Co%es* C!a#ac1

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ABC Inc. iRenaissance Company Set Up

/haracteristic /odes will not %e used % 'D/ # ;3. Speci'ication Co%es .IC* Co%es* Specs1 .Company1

131

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ABC Inc. iRenaissance Company Set Up

Specification /odes will not %e used % 'D/ # ;4. In+ento#y Stat(s Co%es .IC* Co%es* Stat(s1 ./&o)a&1

132

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ABC Inc. iRenaissance Company Set Up

)nl the standard i:enaissance inventor status codes will %e utiliIed# There is no re.uirement for additional inventor status codes# Collowin" are the standard i:enaissance inventor status codes and their settin"s# In+ento#y Stat(s 66666666 CONFIN 9C 9EFP 9O: 9R A+ai&a)&e Days Desc#iption MRP/MPS to 9O: 666666666666666666666666666666 66 6666 9ty A$aitin" Con'i#mation In Y B 9(antity in 9(a&ity Cont#o& Y B 9(antity E<pi#e% N B 9(antity on :an% Y B 9(antity in 9(a#antine N B

133

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ABC Inc. iRenaissance Company Set Up @ Inventor in these statuses is considered to %e not availa%le for use for either production or sale1 thus1 the L-K settin" for 'vaila%le to &:P/&PS# Since the initial implementations will not utiliIe the i:enaissance &:P or &PS modules1 this settin" is of no immediate conse.uence# ;C. Co(nt Reasons .IC* Co%es* Co(nt1 .Company1

/ount reason codes are used to identif the reason wh a part was deferred from a count or wh a count list was canceled# The initial implementation will not utiliIe the i:enaissance functionalit for c cle countin"# The i:enaissance ph sical count process ma %e used for end of ear inventor # The standard i:enaissance count reason code will %e automaticall included# Collowin" are the standard1 s stem,defined i:enaissance /ount :eason /odes#
134

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ABC Inc. iRenaissance Company Set Up Reason Sys Co%e Desc#iption Co%e 66666666 666666666666666666666666666666 6666 ACCESS A#ea inaccessi)&e Y ALLOC Pa#t !as a&&ocate% ,(antities Y CONFIN In+ento#y Stat(s Q CONFIN Y E9UIP E,(ipment (na+ai&a)&e Y 9EFP In+ento#y Stat(s Q 9EFP Y SC:ED Sc!e%(&in" con'&ict Y STAFF Ins(''icient sta'' Y MERO 9(antityQB Y ;;. Constant Co%es .IC* Co%es* Constant1 .Company1

135

2/26/14

ABC Inc. iRenaissance Company Set Up /onstant codes ma %e used in formulas defined for +)& conversion or potenc dependenc # There are no re.uirements for constant codes at this time# ;=. Mo+ement Cont#o&s .IC* Cont#o&* Loa%1 .Company1

Loadin" &ovement /ontrols is a step that must %e ta4en in each compan # There is no confi"uration re.uired for this implementation step# Cor each movement code added via the Load &ovement /ontrols functions1 !L acount code access 6path$ S stem1 Secuit 1 /ode8 must %e esta%lished in the S stem &ana"er module# Cor each movement code1 wide open !L access will %e esta%ished# Collowin" is an e0ample of the !L 'ccount /ode 'ccess screen for one of the I/ &ovement /odes# Source &odule I/ Transaction T pe /ompan *ivision Location *epartment T pe *epartment -atural 'ccount 2/26/14 Inventor /ontrol !:-' !:- Location , +nconfirmed @ @ @ @ @ @
136

ABC Inc. iRenaissance Company Set Up Su%sidiar 'ccount :an"e @

;?. Mo+ement Co%es .IC* Cont#o&* Mo+e1

0imited<update System Mo#ement Codes (Company) The followin" LLK t pe movement codes must %e initialiIed with the values as outlined in the ta%le %elow# Mo+ement 2/26/14 BNFR BNTO 2:FR 2:TO
137

ABC Inc. iRenaissance Company Set Up Co%e T#ans'e# at Cost T#ans'e# Cost/P#ice Co%e O+e##i%e Cost /L Postin"s Re,(i#e% Man(a& N(m)e# T#ansaction N(m)e# Eo(#na& Co%e /L Up%ate Re,(est Co%e /L De)it De'a(&t Co%e De)it Acco(nt ? ST'-*':* N 1EEEEE I/ ? ST'-*':* N 1EEEEE I/ ? ST'-*':* ? 1EEEEE I/ -)H:9( /)-T:)L Inventor 'dGustment 'ccount for the /ompan P&HI-; ? ST'-*':* ? 1EEEEE I/ -)H:9( P&HI-;

/L C#e%it De'a(&t Co%e C#e%it Acco(nt

/)-T:)L Inventor 'dGustment 'ccount for the /ompan

Mo+ement Co%e T#ans'e# at Cost T#ans'e# Cost/P#ice Co%e O+e##i%e Cost /L Postin"s Re,(i#e% Man(a& N(m)e# T#ansaction N(m)e# Eo(#na& Co%e /L Up%ate Re,(est Co%e /L De)it 2/26/14

STI ? I-;H&9TH)* throu"h (DC ? 1EEEEE I/ -)H:9( /)-T:)L

STO ? I-;H&9TH)* throu"h (DC ? 1EEEEE I/ -)H:9( P&HI-;

BATEFP ? ST'-*':* ? 1EEEEE I/ -)H:9( P&H/)S


138

ABC Inc. iRenaissance Company Set Up De'a(&t Co%e De)it Acco(nt Inventor 'dGustment 'ccount for the /ompan P&HI-;

/L C#e%it De'a(&t Co%e C#e%it Acco(nt

/)-T:)L Inventor 'dGustment 'ccount for the /ompan

P&HI-;

Use#D%e'ine% Mo+ement Co%es .Company1 The followin" are user,defined movement codes that were defined for this implementation# It is e0pected that these movement codes will meet most of the status chan"e and ad hoc inventor adGustment re.uirements# Mo+ement Co%e Desc#iption 9ty Ope#ato# In+ento#y Stat(s 9ty Ope#ato# In+ento#y Stat(s T#ans'e# at Cost T#ans'e# Cost/P#ice Co%e O+e##i%e Cost /L Postin"s Re,(i#e% Man(a& N(m)e# T#ansaction N(m)e# Eo(#na& Co%e /L Up%ate Re,(est Co%e /L De)it De'a(&t Co%e De)it Acco(nt 2/26/14 9O:INC Increase ()H 1 ()H , , ? ST'-*':* Y 1EEEEE I/ /: P&HI-; Inventor 'dGustment
139

9O:DEC *ecrease ()H ,1 ()H , , ? ST'-*':* Y 1EEEEE I/ *:

9O:DAM *ama"ed !oods ,1 ()H , , ? ST'-*':* ? 1EEEEE I/ -)H:9( P&H/)S

9O:9R Crom ()H to (: 1 (: ,1 ()H ? ST'-*':* ? 1EEEEE I/ -)H:9( P&H(:

9O:9C Crom ()H to (/ 1 (/ ,1 ()H ? ST'-*':* ? 1EEEEE I/ -)H:9( P&H(/

ABC Inc. iRenaissance Company Set Up 'ccount for product P&HI-; Inventor 'dGustment 'ccount for product

/L C#e%it De'a(&t Co%e C#e%it Acco(nt

P&HI-;

P&HI-;

P&HI-;

;A. P#o%(ct Maste# .IC* Maste#* P#o%(ct1

140

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ABC Inc. iRenaissance Company Set Up

See 'D/ H:&HProductH&asterHWarehouseH/f"#doc =B. Bins .IC* Maste#* Bins1

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ABC Inc. iRenaissance Company Set Up

142

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ABC Inc. iRenaissance Company Set Up

's discussed in the section on warehouses1 a%ove1 most warehouses will have %in locations# Din capacities will not %e used1 so an %in locations that are defined will have infinite volume1 wei"ht1 and .uantit capacities# &aterial Handlin" +nits will not %e in use for an %ins# 'lso1 since Warehouse <ones are not included in the implementation1 %ins will not %e associated with a <one# The followin" %ins will %e created for each warehouse$ &C 6&ilford C!8$ RM0* RM3* AB- to AAA* MB- to MAA &: 6&ilford :&8$ RM0* RM3* AB- to AAA* MB- to MAA P: 6Prindle :aw &aterials8$ FLOOR* AB- to AAA* MB- to MAA PC 6Prindle C!8$ 2:SE I: 6In Transit8$ )in 'o# eac! 3#% pa#ty IC 6In Transit8$ )in 'o# eac! 3#% pa#ty 9: 69dison :&8$ To Be Dete#mine% 9C 69dison C!8$ To Be Dete#mine% W: 6West Haven :&8$ 2:SE
143

2/26/14

ABC Inc. iRenaissance Company Set Up WC 6West Haven C!8$ 2:SE &* 6*irect &ar4etin"8$ 2:SE PD 6Pu%lic8$ 2:SE Collowin" is a t pical %in setup# Warehouse Din Location *escription &aterial Handlin" in +se Din T pe Warehouse <one &: P&/ &ilford 'E1 'isle '1 Din E1 in room 1 -

Infinite /apacit ;olume ? &a0imum ;olume ;olume +)& Infinite /apacit Wei"ht &a0imum Wei"ht Wei"ht +)& Infinite /apacit (t &a0imum (t Inventor +)& ?

=-. P#o%(ct 2a#e!o(se .IC* Maste#* 2a#e!o(se1

144

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ABC Inc. iRenaissance Company Set Up

145

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ABC Inc. iRenaissance Company Set Up

See 'D/ H:&HProductH&asterHWarehouseH/f"#doc

146

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ABC Inc. iRenaissance Company Set Up

P$'CESS MA(UFACTU$I(/ (PM) M'DU0E SETUP


C'DES
=0. Facto#ies .PM* Cont#o&* Facto#y1 .Company1

147

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ABC Inc. iRenaissance Company Set Up

There is one factor defined for P&/# ' factor ma %e defined for P/I if it is determined that some rewor4 activities performed % P/I re.uire Go%s for costin" purposes# Facto#y Co%e 1E 2E Desc#iption P&/ )ran"e P/I )ran"e

9ach factor will %e associated with its correspondin" division# )ther details 6Period -um%er1 ?ear1 /urrenc 1 and /urrenc &ethod8 on the factor header are automaticall assi"ned %ased on the division# See the e0ample1 %elow# Cactor Period -um%er *ivision /urrenc 2/26/14 1E P&/ )ran"e E1 ?ear 2EE3 E1 +S* +S *ollars
148

ABC Inc. iRenaissance Company Set Up /urrenc &ethod 2 &ulti,/urrenc /!L /urrenc J Dase Production &ana"ement *etails will %e set as follows for each factor $ Fie&% La%or :e.uired /han"eover Mo%s :e.uired :eview /ost 'llocations Cinite Schedulin" :e.uired Mo% Tolerance 8a&(e L 1E Comments La%our classes will %e used# -ot usin" finite schedulin" so no chan"eover specs or Go%s are needed# 'llow cost allocation review/modif at Go% close due to e0istence of co,products# Cinite schedulin" not used# Provide warnin" to user if o% output e0ceeds re.uired .uantit % more than 1EP to prevent human errors in reportin" production# Cinite schedulin" not used# *escription /odes will not use s stem,driven version num%er control# /reate Go%s in L:K status % default as the planner will release Go%s to production as the are created#

Se.uencin" of Mo%s *escription /ode :elease Status

149

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ABC Inc. iRenaissance Company Set Up

The !L account for WIP suspense will %e set to the compan Ks WIP !L account since WIP suspense acts as an offset to WIP for partial closes to Go%s# Cor e0ample1 the WIP suspense code for factor 1E is set to as follows$ WIP Suspense /ode WIP E3,EE,EE,E,EEE,14E2,EE

Wor4 in Process =3. Recipe Types .PM* Cont#o&* Recipe1 .Company1

150

2/26/14

ABC Inc. iRenaissance Company Set Up

Two recipe t pes will %e used# P:)* will %e used for recipes and process specifications that are approved for production# :ecipes and or specs %ein" desi"ned will %e assi"ned the *S!- recipe t pe# This will replace and simplif the authoriIation functionalit # Collowin" are the recipe t pe settin"s$ :ecipe T pe *escription 'llow Mo% /reation 'llow Mo% &odification Mo% :elease /omplete 9ach Sta"e 'larm Processin" 'uthoriIation !roup :e.uired -ew :ecipe ;ersion -ew Process ;ersion 2/26/14 P:)* Production :ecipe ? R PM Eo)s a&&o$e% 'o# t!is #ecipe type. ? R Eo) Amen% a&&o$e% 'o# t!is #ecipe type. ? R Eo) #e&ease a&&o$e% 'o# t!is #ecipe type. - R St#ict sta"e se,(ence not en'o#ce%. - R Not (sin" #ecipe/spec. a(t!o#i>ation. - R Not (sin" +e#sion cont#o& on #ecipes. - R Not (sin" +e#sion cont#o& on p#ocess specs*
151

ABC Inc. iRenaissance Company Set Up Plannin" )nl Streamline Mo% /lose - R Specs o' t!is type a#e not 'o# p&annin" on&y. ? R Eo)s $i&& )e a)&e to (ti&i>e t!e st#eam&ine c&ose.

The P:)* recipe t pe has the followin" Go% streamline close setup# Sta"e count 6count outputs81 count approval1 %ac4flush and partial close are com%ined into one phase# This first phase can %e iterative and involves inventor put,awa and lot/%in assi"nment# 't the conclusion of each Go%1 the user should e0ecute close all lines and perform the second streamline phase$ final close/final update#

Step /ode HHHH /) /' DP 2/26/14

Mo% /lose Step Phase HHHHHHHHHHHHHHHHHHHHHHHHHHHHHH HHHHH /ount )utputs 1 /ount 'pproval 1 Dac4flush Preview E
152

ABC Inc. iRenaissance Company Set Up DC P/ C/ +P Dac4flush Partial /lose Cinal /lose Cinal +pdate 1 1 2 2

Collowin" are the recipe t pe settin"s$ :ecipe T pe *escription 'llow Mo% /reation 'llow Mo% &odification Mo% :elease /omplete 9ach Sta"e 'larm Processin" 'uthoriIation !roup :e.uired -ew :ecipe ;ersion -ew Process ;ersion Plannin" )nl Streamline Mo% /lose =4. Cost Cate"o#ies .PM* Co%es* Ccat1 *S!:ecipe in desi"n - R PM Eo)s not a&&o$e% 'o# t!is #ecipe type. - R Eo) Amen% not a&&o$e% 'o# t!is #ecipe type. - R Eo) #e&ease not a&&o$e% 'o# t!is #ecipe type. - R St#ict sta"e se,(ence not en'o#ce%. - R Not (sin" #ecipe/spec. a(t!o#i>ation. - R Not (sin" +e#sion cont#o& on #ecipes. - R Not (sin" +e#sion cont#o& on p#ocess specs* - R Specs o' t!is type a#e not 'o# p&annin" on&y. - R Eo)s $i&& not !a+e to (ti&i>e t!e st#eam&ine c&ose.

153

2/26/14

ABC Inc. iRenaissance Company Set Up

Cost cate"o#ies nee% to )e %e'ine%. Cor setup purposes1 each of the cost cate"ories will use the same WIP account for its WIP !L account# The variance account1 which is used for postin" usa"e variances for each cost cate"or 1 will %e set up to a specific usa"e variance account for each cost cate"or # *ue to the fact that there will %e no standard or actual costs for the ;) or C) cost cate"ories1 there will never %e an postin"s to the variance or WIP accounts for these cost cate"ories# Collowin" is the cost cate"or setup for the compan # Cost Cate"o#y *escription !L Short /ode ;ariance !L ;ariance 'ccount !L WIP /ode !L WIP 'ccount RM :aw &aterials :&;': , , ,, , , WIP E3,EE,EE,E,EEE,14E2,EE

154

2/26/14

ABC Inc. iRenaissance Company Set Up Cost Cate"o#y *escription !L Short /ode ;ariance !L ;ariance 'ccount !L WIP /ode !L WIP 'ccount Cost Cate"o#y *escription !L Short /ode ;ariance !L ;ariance 'ccount !L WIP /ode !L WIP 'ccount 8O ;aria%le )verhead ;);': , , ,, , , WIP E3,EE,EE,E,EEE,14E2,EE FO Ci0ed )verhead C);': , , ,, , , WIP E3,EE,EE,E,EEE,14E2,EE

=C. La)o# C&asses .PM* Co%es* La)o#1

155

2/26/14

ABC Inc. iRenaissance Company Set Up

There are 6 la%or classes and the will %e used to capture costs and overhead# The 6 classes are$ &IN 6mi0ers81 &)P 6machine operators81 &P'/1 6master pac4ers81 P'/= 6pac4ers8 and P:9S 6pressers8# The si0th la%or class 6'*&8 will %e used for recipe creation and will not have an costin" information attached to it# =;. Emp&oyees .PM* Co%es* Emp&oy1

156

2/26/14

ABC Inc. iRenaissance Company Set Up

9mplo ees are onl re.uired for the creator field on :ecipes and Process Specifications# 9ach emplo ee re.uired for these purposes must %e esta%lished with a uni.ue emplo ee code of up to 6 characters# The emplo ee code could %e the emplo eeKs num%er1 first name or initials1 as lon" as it is uni.ue within 'D/ # Collowin" is the t pical setup of emplo ees re.uired for recipe creation and maintenance# -ote that onl the onl re.uired fields are the 9mplo ee /ode and La%or /lass /ode1 althou"h 9mplo ee -ame would t picall also %e included# Cactor 9mplo ee /ode 9mplo ee -ame 9mplo ee Title +sername La%our /lass /ode La%or :ate /rew 2/26/14 1E P&/ )ran"e && &ar4 &orrisse &):ISS9 '*& :ecipe and Spec 'dministration #EEEE
157

ABC Inc. iRenaissance Company Set Up 9mplo ee T pe ==. Mac!ines .PM* Maste#* Mac!ine1

&achines will %e used in most process manufacturin" recipes# :ewor4 recipes should %e the onl ones to not use machines on occasion# &achine recipe lines will contain the standard run time or run rate for the processes# The mi0ers will %e used to record actual machine time a"ainst P& Go%s while the other machines will %e %ac4flushed at standard %ased on their rates# 't this time1 the intention is to include direct machine costs in the rolled up cost of manufactured items# )verhead costs are also %ein" considered# There are "enerall two t pes of machines in use1 fi0ed run time machines such as the mi0er1 and continuous process production facilities# The machine setup for each of these machine t pes has several differences# The ta%le %elow contains the t pical setup for machines of each t pe usin" two e0amples#
158

2/26/14

ABC Inc. iRenaissance Company Set Up Fie&% Desc#iption /ene#a& In'o#mation Cactor &achine /ode *escription Time :ate Cla" Time +nit Cactor Location Wor4 /enter :esource !roup /ost /enter &achine ;olume -um%er of &achines Mo% &i0in" 'llowed Cost Reco+e#y Data /ost /ate"or &achine :ecover Cla" &achine :ecover /ost )H /ost /ate"or )verhead 'llocation Cla" )verhead 'llocation /ost /ost Time +nit /L Co%es &achine :ecover /ode/'ccount &achine )verhead :ecover /ode/ 'ccount Fi<e% R(n Time Mac!ine 1E &IN9: 6EEl% mi0er C 6Ci0ed8 H 6Hour8 Dlan4 6-ot +sed8 P#oc MIF Dlan4 6-ot +sed8 6EE LDS 1 6-ot +sed C/S8 - 6onl one Go%/%atch8 RR T6cost per unit of time8 RR RR T .cost pe# (nit o' time1 RR H 6Hour8 TBD TBD Contin(o(s P#ocess Mac!ine 1E W:'P Wrappin" line : 6)utput units per unit of time8 H 6Hour8 Dlan4 6-ot +sed8 PacH B&anH .Not Use%1 Dlan4 6-ot +sed8 E 6-ot +sed8 1 6-ot +sed C/S8 - 6onl one Go%/%atch8 RR T6cost per unit of time8 RR RR T .cost pe# (nit o' time1 RR H 6Hour8 TBD TBD

=?. 9C Test Co%es//#o(ps .PM* Co%es* Co%es G PM* Co%es* /#o(ps1 .Company1

159

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ABC Inc. iRenaissance Company Set Up

160

2/26/14

ABC Inc. iRenaissance Company Set Up

TBD =A. Depa#tments .PM* Co%es* Dept1 .Company1

161

2/26/14

ABC Inc. iRenaissance Company Set Up

*epartments will not %e re.uired if authoriIations are not used# ?B. A(t!o#i>ation /#o(ps .PM* Co%es* A(t!o#1 .Company1

162

2/26/14

ABC Inc. iRenaissance Company Set Up

'uthoriIation "roups will not %e used# ?-. 2o#H Cente#s .PM* Co%es* 2o#H Cente#s1

163

2/26/14

ABC Inc. iRenaissance Company Set Up

The followin" wor4 centers need to %e created$ MIF* PRESS* 2RAP* PACI. ?0. Desc#iption Co%es .PM* Maste#* Desc* Desc1 .Company1

164

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ABC Inc. iRenaissance Company Set Up

*escription codes will not %e used# ?3. P#o%(ct 2a#e!o(se M'". Detai&s .PM* Maste#* 2!se1

165

2/26/14

ABC Inc. iRenaissance Company Set Up

' manufacturin" details record is re.uired for each potential recipe input and output part code and warehouse com%ination# These records must %e esta%lished prior to %uildin" an recipes which contain the manufacturin" details and are accessed via Product Warehouse maintenance '#om t!e PM/Maste# men( on&y. Collowin" are the t pical setups re.uired for purchased part codes and manufactured part codes# Fie&% Desc#iption /ene#a& Detai&s /ostin" Cactor P(#c!ase% Pa#t Co%es Cactor associated with the product warehouse record 6e#"#1 1E for P&/ or 2E for P/I8 Dlan4/ E Man('act(#e% Pa#t Co%es Cactor associated with the product warehouse record 6e#"#1 1E for P&/ or 2E for P/I8 Process Spec and ;ersion from which the standard cost for the product is derived# Note@ T!ese 'ie&%s $i&& on&y
166

/ostin" Process Spec J ;ersion

2/26/14

ABC Inc. iRenaissance Company Set Up )e a)&e to )e pop(&ate% once t!e P#ocess Speci'ication !as )een c#eate%. Cactor associated with the product warehouse record 6e#"#1 1E for P&/ or 2E for P/I8 !eneric product code for intermediate or finished "ood part# RR Dlan4 6-ot used8 & 6&a4e8 Dlan4 E 6-ot +sed8 RR

Plannin" Cactor

Plannin" Product /ost /ate"or :esource !roup Source Indicator Source Warehouse &anufacture Lead Time O+e#!ea% A&&ocation Detai&s )H /ost /ate"or

Cactor associated with the product warehouse record 6e#"#1 1E for P&/ or 2E for P/I8 Dlan4 6-ot +sed8 RR Dlan4 6-ot used8 D 6Du 8 Dlan4 E#E 6-ot +sed8 RR

?4. Recipes .PM* Maste#* Recipes* Recipes1

167

2/26/14

ABC Inc. iRenaissance Company Set Up

There will %e a few recipes with the same profile created for each flavor of rolls# &an more recipes will %e created for the different finished "oods# See Recipe St#(ct(#e.<&s for a detailed desi"n model# ?C. Sta"es .PM* Maste#* Specs* Sta"es1 .Company1

168

2/26/14

ABC Inc. iRenaissance Company Set Up

Three sta"es have %een identified at this point$ processin"1 pac4a"in" and rewor4# Ca /d HH ): ): ): ): ): Process Sta"e HHHHHH &IN P:9SS W:'P P'/= :W:= /ost *escription /enter HHHHHHHHHHHHHHHHHHHHHHHHHHHHHH HHH &i0in" Pressin" Wrappin" Pac4a"in" :ewor4

?;. P#ocess Speci'ications .PM* Maste#* Specs* Specs1

169

2/26/14

ABC Inc. iRenaissance Company Set Up

There will %e a process spec for intermediate products and one for finished "oods# Special process spec6s8 will %e used for rewor4# See Recipe St#(ct(#e.<&s for a detailed desi"n model#

170

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ABC Inc. iRenaissance Company Set Up

S'P M'DU0E SETUP


C'DES
T!e settin"s in t!is section a#e company $i%e.

Codes
These codes are set up for use throu"hout S)P module# The !lo%al Template is set as follows$ 65" Salespersons ./&o)a&&y Rest#icte%1 SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

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ABC Inc. iRenaissance Company Set Up The salesperson field will identif a salesperson# This can %e used for !lo%al or compan specific reportin"1 and "eneratin" commissions throu"h *eals J Promotions# &atchin" 'P ;endor/Pa ee record should e0ist# Sa&espe#son Name Co(nt#y A%%#ess P!one Sa&es Commission /#o(p ?DDi"it A&p!aDN(me#ic Uppe# an% Lo$e# Case Sa&espe#sonSs &ocation Minim(m #e,(i#e% 'ie&%s Optiona& Not Use%

66" Commission /roups (I* in Use) (Company1

-ot in use with *eal J Promotions


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ABC Inc. iRenaissance Company Set Up 68" Sales 0ocations ./&o)a&&y Rest#icte%1 SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

This !lo%all :estricted field will %e used to su%divide countries and re"ions within countries# This will %e used for %oth !lo%al and /ompan specific reportin"# Location Desc#iption CDDi"it N(me#ic Uppe# an% Lo$e# Case

89" Customer /roups ./&o)a&&y Rest#icte%1 SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL
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ABC Inc. iRenaissance Company Set Up

This "lo%all restricted field will assi"n a AparentB num%er to each customer and related customer addresses# This will allow for "lo%al reportin" at a customer level# This field should %e the top record for a "roup of related customers# C(stome# /#o(ps Desc#iption CDDi"it N(me#ic Uppe# an% Lo$e# Case

8." Frei,%t $ate Met%ods (Company)

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ABC Inc. iRenaissance Company Set Up

Rate Met!o% Desc#iption F#ei"!t Fo#m(&a 81" 0oad Frei,%t Met%od

A&p!a D N(me#ic Uppe# an% Lo$e# Case A&p!a D N(me#ic

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ABC Inc. iRenaissance Company Set Up

Use% to acti+ate '#ei"!t #ates

82" S%ippin, Terms Code (Company)

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ABC Inc. iRenaissance Company Set Up

This code descri%es the terms shipment 6i#e# C)D1 Prepaid1 /ollect1 etc#8 S!ippin" Te#ms Desc#iption F#ei"!t Inc&(%e% 83" Frei,%t Modes (Company) A&p!aDN(me#ic Uppe# an% Lo$e# Case Inc&(%e F#ei"!t in C!a#"es

Y/N

177

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ABC Inc. iRenaissance Company Set Up

This code descri%es the method of shipment 6i#e# 'ir1 !round1 Sea8 F#ei"!t Mo%e Desc#iption A&p!aDN(me#ic Uppe# an% Lo$e# Case

8!" Audit )istory Codes (Company)

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ABC Inc. iRenaissance Company Set Up

T!ese co%es a#e set (p to t#acH ce#tain c!an"es t!at a#e possi)&e %(#in" t!e sa&es p#ocess. E<amp&es inc&(%e p#ice c!an"es* cance&&ation o' an o#%e#* %isco(nt a%%e% to sa&es &ine* etc. A(%it Co%e Desc#iption SA MO SF A&p!aDN(me#ic Uppe# an% Lo$e# Case Co%e Acti+ate% Man(a& O+e##i%e Pe#mitte% A(%it Co%e Re,(i#e%

Y/N Y/N Y/N

84" Stationary Codes T!is is not c(##ent&y p&anne% 'o# (se


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ABC Inc. iRenaissance Company Set Up 85" Messa,e Codes T!is is not c(##ent&y p&anne% 'o# (se 86" 'rder Types ./&o)a&&y Rest#icte%1 SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

' code to differentiate sales orders for reportin" and classification# O#%e# Type Desc#iption BA DA AC 2/26/14 CDDi"it Co%e A&p!aDN(me#ic Uppe# an% Lo$e# Case Bi&& BacHs A&&o$e% Disco(nts A&&o$e% A%%itiona& C!a#"es A&&o$e%

Y/N Y/N Y/N


180

ABC Inc. iRenaissance Company Set Up

88" )old Status Codes (Company)

T!ese co%es a#e in%epen%ent o' t!e c#e%it !o&% co%es. Any a%%itiona& !o&% co%es can )e a%%e% !e#e. :o&% Stat(s Desc#iption A&p!aDN(me#ic Uppe# an% Lo$e# Case

.99" Ta- Codes (Company) SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

181

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ABC Inc. iRenaissance Company Set Up

Ta< Co%es Desc#iption Ta< Co%e Ta< Co%e 0

A&p!aDN(me#ic Uppe# an% Lo$e# Case

.9." Credit )old Codes (Company)

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ABC Inc. iRenaissance Company Set Up

This code will %e the reference for credit chec4in" and will appear as a reason for a credit hold# This code will define the credit rules# C#e%it Stat(s Desc#iption .91" Currency Codes A&p!aDN(me#ic Uppe# an% Lo$e# Case

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ABC Inc. iRenaissance Company Set Up

These are set up in the s stem settin"s and should not %e modified at the S)P level#

C'(T$'0S
.92" S'P Controls SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

Header In o

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ABC Inc. iRenaissance Company Set Up

SOP C(##ent Yea# SOP C(##ent Pe#io% C(##ency Met!o% Base C(##ency 2a#e!o(se

Li+e Date Li+e Date 0D M(&ti C(##ency pe# Company Lea+e B&anH

/&o)a& /&o)a& /&o)a& /&o)a&

!eneral "ontrol #lags

185

2/26/14

ABC Inc. iRenaissance Company Set Up

Lan"(a"e Co%e Cons A(to /L Postin"s D#a'ts in Use O+e##i%e C(##ency Date C(##ency Date Co%e Rate A(t!o#ity in Use Rate A(t!o#ity Co%e Rate Type in Use Rate Type

USEN/ N N N T#ans Y BanH Y Mont!

Company /&o)a& Company /&o)a& Company /&o)a& Company /&o)a& Company

Sales "ontrol #lags

186

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ABC Inc. iRenaissance Company Set Up

SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL 2ei"!t 8o&(me in Use Y De'a(&t 2ei"!t Unit LBS/Po(n%s De'a(&t 8o&(me Unit CUFT/C()ic Feet Pe#mit Res o' In+ento#y N Sa&es Commission in Use N Sa&es Comm Net o' Line Dis. N Sa&es Comm Net o' O#%e# Dis. N Re,(i#e% Date Met!o% R .R L ente# %e&i+e#y %ate an% ca&c(&ate s!ippin" %ate1 .DD ente# s!ippin" %ate an% ca&c(&ate %e&i+e#y %ate1 APS Deman% in Use N C(stome# PO Re,(i#e% 0/Re,(i#e% G Uni,(e A&&o$ #et(#n to e<pi#e% &ots N Sa&es O#%e# Lea% Time Company /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a&

187

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ABC Inc. iRenaissance Company Set Up

De ault !$ "odes

8a#io(s Acco(nts AR Cont#o& Disco(nt Cont#o& C(##ency Cont#o& F#ei"!t Cont#o& Misc Cont#o& Cas! Disco(nt

Ente# App#op#iate F(&& Acco(nt -DB-DBBBD-0BBDBBB -DB-DBBBDAA?ADBBB -DB-DBBBDAA??DBBB -DB-DBBBDAA?=DBBB -DB-DBBBDAA?;DBBB -DB-DBBBDAA?CDBBB

Company

Ta% #lags and "odes

188

2/26/14

ABC Inc. iRenaissance Company Set Up

Ta< Base% On De'a(&t P#o% Ta< Co%e De'a(&t C(st Ta< Co%e Sa&es Ta<

C/8/B/N/P I' P o# 8 D pop(&ate I' C o# 8 L pop(&ate Y i' not )ase% on se&&in" p#ice E&se* N F#ei"!t Ta<a)&e N .F#ei"!t a%%e% to in+oiceD ta<a)&eR1 Misce&&aneo(s Ta<a)&e N .Misc C!a#"es a%%e% to in+oice L ta<a)&eR1 Disco(nt Poste% at .$!en poste%1 A/E Cas! Disco(nt Ta< .$!en app&ie%1 E/I/A/N

Company

Company Company Company Company

&rice "ontrols
189

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ABC Inc. iRenaissance Company Set Up

SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

In 'se
Cont#act P#ices P#omotion P#ices P#ice /#o(ps Sa&es P#ices P#omotion o+e# Cont#act Sa&es :isto#y Reca&c P#ice on In+oice Y Y N Y Y Y Y

(verride
Y Y /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a& /&o)a&

Discount "ontrols (settings indicate no discounts in use)

190

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ABC Inc. iRenaissance Company Set Up

SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL Line Disco(nt in Use@ O+e##i%e Use E<p/In+ Acct Disco(nt Base% on B#eaHs Base% On Ca&c Base% On O#%e# Disco(nt in Use O+e##i%e Use E<p/In+ Acct Disco(nt Base% on B#eaHs Base% On 2/26/14 N B&anH N B&anH B&anH B&anH Y Y N 9UANTITY B&anH /&o)a& .DGP1

/&o)a& /&o)a& /&o)a& /&o)a& /&o)a&


191

ABC Inc. iRenaissance Company Set Up Ca&c Base% On Reca&c Disco(nts on In+oice PERCENT Y /&o)a& /&o)a&

#reight "ontrols (settings indicate no )* reight in use) (+ill be completed i )* reight is in use)

SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL AR F#ei"!t in (se F#ei"!t Ca&c 2: Reca&c F#ei"!t at In+ B&anH F#ei"!t Inc / Line Disco(nt A&&o$ '#ei"!t o+e##i%e at o#%e# ent#y 2/26/14 N B&anH B&anH B&anH
192

Company .NONE* PRICE* SUPPLY1

ABC Inc. iRenaissance Company Set Up F#ei"!t A&&ocation D +o&(me o# $ei"!t AR F#ei"!t Postin"s F#ei"!t Reco+e#y Met!o% .De'a(&t /L1 F#ei"!t Reco+e#y /L Co%e F#ei"!t A&&o$ance Co%e -B4. Acti#ate Di#ision B&anH B&anH B&anH B&anH B&anH

T!is is #e,(i#e% 'o# eac! %i+ision to a&&o$ 'o# t!e ent#y o' sa&es an% A/R t#ansactions. T!is acti+ates t!e cont#o&s p#e+io(s&y ente#e% -BC. S'P Transaction Types SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL
193

2/26/14

ABC Inc. iRenaissance Company Set Up

T#an Typ e CI CN CR CT DN DR IN IO IR

Desc#iption Conso&i%ate% In+oice C#e%it Notes C#e%it Re"iste# C#e%it T#ansaction Despatc! Note Despatc! R(n N(m)e# In+oice N(m)e# In+oice Line De&etion In+oice Re"iste#

Man(a& N(m)e # N N N N N N N N N

T#ans N(m)e # -BBBB-BBBB-BBBB-BBBB-BBBB-BBBB-BBBB-BBBB-BBBB-

Eo(#na & Co%e SO SO SO SO SO SO SO SO SO 194

2/26/14

ABC Inc. iRenaissance Company Set Up


PL PR SO PicH List PicH R(n N(m)e# Sa&es O#%e#s N N N -BBBB-BBBB-BBBBSO SO SO

T#ansaction Types Desc#iption MN .man(a& n(m)e#in" Y/N1 T#ansaction N(m)e# .sta#tin" T1 Eo(#na& Co%e

0DDi"it A&p!a Uppe# an% Lo$e# Case N Min. ;DDi"it N(me#ic SO

De'a(&t De'a(&t /&o)a& /&o)a&&y Rest#icte% /&o)a&

Eac! t#ansaction type m(st )e acti+ate% once t!e settin"s !a+e )een +e#i'ie%. -B;. Credit 0imit Controls SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL

195

2/26/14

ABC Inc. iRenaissance Company Set Up These settin"s define the various t pes of credit limit scenarios on a compan % compan %asis# )nl the codes identif in" the controls will %e restricted "lo%all # 9ach compan will have the a%ilit to assi"n different credit terms to each of these codes# C#e%it Limit Co%e C#e%it 2a#nin" Limit C#e%it A)o#t Limit Man(a&/A(to Stat(s ;DDi"it A&p!a N(me#ic Ente# Amo(nt 'o# Co%e Ente# Amo(nt 'o# Co%e /&o)a&&y Rest#icte%

MASTE$
.95" Distri;ution SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL Distribution "alendar

196

2/26/14

ABC Inc. iRenaissance Company Set Up

ABC @ E1/E1/2EE4 thru 12/21/2EE4 &1T1W1Th1C E1/E1/2EE3 thru 12/21/2EE3 &1T1W1Th1C The distri%ution calendar defines the valid da s for calculatin" transit times from plant to customer# &ultiple calendars can %e maintained under different codes# These calendars will %e attached to a Dill of *istri%ution to determine shippin" dates on a sales order# The code field is not restricted and can %e entered as an thin" meanin"ful at each compan # ,ill o Distribution

197

2/26/14

ABC Inc. iRenaissance Company Set Up

MILFORD Q 'ssi"ned to 'll customer ship to locations1 as this is the primar shippin" location# The %ill of distri%ution assi"ns lead times from each of our shippin" points# This D)* is attached to a customer address and shippin" dates are calculated for sales orders %ased on these defined lead times within the D)*# The D)* codes can %e defined as necessar without restriction and as man D)*Ks as necessar can %e created to meet the needs of each facilit # #reight -ones

198

2/26/14

ABC Inc. iRenaissance Company Set Up

' frei"ht or distri%ution Ione will contain a D)*# It is used to "roup multiple customers with a common D)*# It is not re.uired %ut can %e used as necessar #

P#icin"
SEE CROSS REFERENCE DOCUMENT FOR FURT:ER DETAIL .96" Product Discount /roup

199

2/26/14

ABC Inc. iRenaissance Company Set Up

.ot in use .98" Customer Discount /roup

200

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ABC Inc. iRenaissance Company Set Up

.ot in use These two "roups can %e set up to classif customers or items that contain a common discount structure# This is currentl not intended to %e used %ut are not restricted should an individual compan re.uire these to %e set up# ..9" Discount 0ines

201

2/26/14

ABC Inc. iRenaissance Company Set Up

.ot in use *eals J Promotions Su% &odule will override use of Line *iscounts ..." 'rder Discount /roups

202

2/26/14

ABC Inc. iRenaissance Company Set Up

With /ommissions J :o alties drivin" off of the net sales dollar1 order discounts can not %e effectivel used1 since the *JP Dill%ac4 calculation will not accuratel calculate the commission/ro alt %ased upon the actual net value# ..1" 'rder Discounts

203

2/26/14

ABC Inc. iRenaissance Company Set Up

These all pertain to discounts# If active1 these can %e completed without restriction# If inactive1 these are not a%le to %e populated# ..2" Promotion Prices < (>A

204

2/26/14

ABC Inc. iRenaissance Company Set Up

..3" Contract Prices

205

2/26/14

ABC Inc. iRenaissance Company Set Up

/ontracts are at the top of the pricin" hierarch # ' contract is defined % a 13 di"it alpha numeric code that is defined at a compan level# Within a contract1 the followin" fields are re.uired$ Part code Warehouse 6optional8 /ustomer -um%er /ontact -um%er 613 di"it descriptive field8 (uantit /ontract *ate ;alid Crom ;alid To The completion of each of these fields will define a contract 'T TH9 /+ST)&9: -+&D9: / P':T /)*9 L9;9L# This will override an other pricin" set on a customer/customer address/part code/warehouse level# ..!" Price Code
206

2/26/14

ABC Inc. iRenaissance Company Set Up

PRICE CODE DESCRIPTION

6 DIGIT ALPHA NUMERIC UPPER AND LOWER CASE

COMPANY

The price code is defined % the sales prices# 9ach code with accompan in" sales price definition is attached to a customer address and will drive the selection of a price at sales order entr # This will %e overridden if a contract price for the customer and product e0ists# /odes can %e attached to multiple customersK addresses# ..4" Sales Prices

207

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ABC Inc. iRenaissance Company Set Up

The detail %ehind the price code1 the sales price can %e defined usin" valid dates and .uantit level price differences#
Table Name SALES&PRICE SALES&PRICE SALES_PRICE SALES&PRICE SALES_PRICE SALES_PRICE SALES&PRICE SALES&PRICE SALES&PRICE Table Name Field Name COMPANY&CODE DI#ISION PART_CODE WAREHOUSE PRICE_CODE UNIT_PRICE #ALID&FROM&DATE #ALID&TO&DATE SYS&CURRENCY&CODE Field Name In !" Cons"an" Cons"an" Value Cons"an" Value Value Cons"an" Cons"an" Cons"an" In !" #al!e ' () Finished Good Item *++, (All WH) Price Code Price Unit of Measure ('-SEP-)((. ('-SEP-)('( USD #al!e Len$"% '( ) 15 ) 6 4 '' '' 6 Len$"% 208

2/26/14

ABC Inc. iRenaissance Company Set Up


SALES&PRICE&LINES SALES&PRICE&LINES SALES_PRICE_LINES SALES&PRICE&LINES SALES_PRICE_LINES SALES_PRICE_LINES SALES&PRICE&LINES SALES&PRICE&LINES SALES&PRICE&LINES SALES&PRICE&LINES SALES_PRICE_LINES COMPANY&CODE DI#ISION PART_CODE WAREHOUSE PRICE_CODE UNIT_PRICE #ALID&FROM&DATE #ALID&TO&DATE SYS&CURRENCY&CODE /TY&#ALUE&0REA1 SALES_PRICE Cons"an" Cons"an" Value Cons"an" Value Value Cons"an" Cons"an" Cons"an" Cons"an" Value ' () Finished Good Item *++, (All WH) Price Code Price Unit of Measure ('-SEP-)((. ('-SEP-)('( USD ' Sales Price '( ) 15 ) 6 4 '' '' 6 2 8

209

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