Page 1 of 14 GOVERNMENT OF INDIA MINISTRY OF COMMERCE & INDUSTRY OFFICE OF THE ADDITIONAL DIRECTOR GENERAL OF FOREIGN TRADE NISHTHA

BHAVAN, 48, VITTHALDAS THACKERSEY MARG, CHURCHGATE, MUMBAI-400020. FAX. : 022 22063438. EPABX. : 22017716 / 22031074 / 22033097 / 22038094 E. MAIL I.D:- dgft-mumbai@nic.in File No. 57/CC TV Cameras Installation/AM13/Infra.Cell Date: 16 /11/2012

Tender Notice
Procurement, Installation and Commissioning of CCTV cameras and surveillance
systems
To procure, install and commission the CCTV cameras and surveillance system, The Additional Director General of Foreign Trade, Mumbai Zonal office, Mumbai, invites sealed tenders in two-bid system (Technical & Financial) from authorized dealers/contractors, firms engaged in installation of security and surveillance systems, herein after referred as The Vendor registered under Company Act 1956, and having a minimum of seven year experience in this field. The Vendor will submit bids in two separate envelopes. These two envelopes should be sealed in one big envelope. Each envelope must be suitably marked to indicate the type of bid. 1. Application form attached as Annexure_1 2. The minimum technical specifications of various components along with number (s) of each component are as follows:a. Technical specification of components: Table_1 - Annexure A b. Description of CCTV Camera installation job work: Table_2 - Annexure B 3. Prequalification conditions: Annexure C 4. Technical qualification: Annexure D 5. Responsibilities of Vendor and DGFT: Annexure E 6. Standard terms and conditions of contract (STACs): Annexure F 7. General terms and conditions: Annexure G 8. Format of Commercial bid: Annexure H 9. Format of Technical bid: Annexure I Interested bidders may kindly send your rates for above said items separately to the undersigned on or before the stipulated date and time in a sealed cover separately containing

Page 2 of 14 heading Tender for CCTV installation at the office of ADGFT, Mumbai

Important dates: I. II. Date and time for accepting tender -- By 1.00 PM on 17.12.2012

Date of and timing for opening of the tender Technical Bid- 2.30 PM on 17.12.2012 Commercial Bid 2.30 PM on 18.12.2012

Sr. No Item

E.M.D Rs. 52500/In words Rupees fifty Two Thousand five Hundred Only

Performance guarantee in form of Bank guarantee (from Nationalized Bank) Rs. 100000/In words Rupees One Lac Only

Installation of CCTV cameras

Page 3 of 14 Annexure_1 To, Additional Director General of Foreign Trade, Mumbai Zonal Office, (Maharashtra State) Mumbai Pune Madam/Sir, I / We hereby accept the terms and conditions mentioned in the Tender for Installation of CCTV cameras at the office of DGFT, Mumbai. I / We agree that the offer shall remain open for acceptance for a minimum period of three months from the date fixed for opening the tender and thereafter till it is withdrawn by me/us by notice in writing duly addressed to the authority opening the tender and sent by registered post or delivered at the office of such authority. Demand draft No/s (s) dated __/__/2012 for Rs._______payable at Mumbai in favour of Additional DGFT, Mumbai towards the earnest money is /are enclosed. I / We understand that, the amount of earnest money will not bear interest and shall be liable to be forfeited to the Government if I/we fail (i) to keep the offer open for the period mentioned above and (ii) if this offer is accepted, fail to sign and complete the contract documents as required by the DGFT, Mumbai or furnish the security deposit as specified under terms and conditions of the contract. The amount of earnest money may be adjusted towards the security deposit or refunded to me/us unless the same or any part thereof has been forfeited as aforesaid. Date: Full Address: Name in block letters.______________ Telephone No/s Fax No Email address.

Signature of the vendor along with seal

Name in block

Signature of the vendor along with seal

Page 4 of 14 Table_1 Sr No Technical specification of components High Resolution IR Dome Cameras. Features: IR range of 20 mtrs with 24 LEDS 1 0.3 LUX @ F1.2,0 Lux(When IR on) 3.6 mm fixed lense 1/3 CCD, 520 TVL high resolution AGC, AWB & BLC CE and FCC certified 4 Quantity 55 Annexure A

3 4 5 6

16 channel DVR Features: H264 compression SATA HDD support USB 2.0 Record: CIF real time 16 channel video and 4 channel audio with dual encoding streams. Smart phone monitoring RS232, RS485, TV, VGA output Multiplexing Logical division of camera view for focused monitoring and alerts 1 TB SATA HDD 12 V DC , 5A power supply Audio Mic with noise reduction RG6 + 2 core shielded cable for supply to cameras

4 12 8 As per requirement (approx 5350 mtr)

Page 5 of 14 Table_2
Sr. No. 1 2 3 4 5 6 7 8 9 10 11

Annexure B
Total quantity 6 1 4 6 1 2 4 35 4 12 8 In

Description of CCTV Camera installation job work:

Cameras with audio recording facility at 1st and 2nd floor at the counters.( 3 * 2 = 6) Camera with audio recording at the export facilitation counters (Public Relation Office). Cameras with audio recording at 2 waiting places Camera each in the main corridor on 6 floors Camera in the conference hall, which is, often used for miscellaneous purposes including for audit teams. Standby cameras (to be put at appropriate places as per need Digital video recorders with capacity of 1 TB each 5 cameras for six floors to cover the work area. 1 TB SATA HDD 12 V DC , 5A power supply Audio Mic Laying of RG6 + 2 core shielded cable for supply to cameras

12

required quantity

Page 6 of 14 Vendor Prequalification conditions: Annexure C

Vendor Prequalification The firm (vendor) must have a turnover of not less than Rs. One Crore in each of the last three financial years. For this purpose the last three financial years would be considered as the one ended on 31.03.2012. The Biding firm/company/vendor must be a registered company under Indian Company Act 1956. Past Experience/s installation of security and surveillance systems The Vendor should have minimum Seven years of experience in installation of CCTV cameras and security and surveillance system projects. The vendor must have implemented CCTV camera installation for at least one project of at least Three lac Sq.ft during last 3 years from the date of issue of this tender. The vendor must have installed more than 5000 CCTV cameras at various locations. The vendor must have knowledge and experience of implementation of electronic security systems including access control, surveillance and required software for monitoring. The vendor having international presence and experience will be preferred. The vendor also must have an established service base in Maharashtra. Capability of vendor to complete this task in: 8 weeks Vendor Prequalification: Only those firms which qualify Vendor Prequalification will qualify for Technical qualification.

*****

Page 7 of 14 Technical Qualification Annexure D

FOR TECHNICAL BID vendor should submit and furnish following details: No. of technicians and engineers (attach list of names along with experience) No. of assisting Staff in implementation (attach list of names along with experience) Capacity of installation of cameras in a day Standard list of equipments and tools which vendor has for implementation. Work experience for such volume of work: the vendor should have adequate experience in implementing the projects in the field of security and surveillance systems. Information about Company infrastructure in Maharashtra List of all the partnerships with manufacturers, system providers Vendor shall provide project plan for the procurement, implementation. The information in the technical bid should be complete in itself facilitating full technical scrutiny. The vendor must volunteer all information required for this purpose. It must be borne in mind that no change to commercial bid, arising out of clarifications on technical bid, is permitted. Note: 1. Attested Photo copies of above for proof should be attached. 2. Original copies should be provided at the time of opening tender.

Page 8 of 14 Responsibilities of Vendor and DGFT: Annexure E

A) Vendor Responsibilities The vendor will be required to survey the work places and the office areas and identify strategic locations to place the CCTV cameras so as to have maximum coverage of the work places and other locations which required to be monitored including the computer screens The vendor will have to deploy suitable manpower to supervise the work having knowledge of CCTV system implementation. Vendor shall provide project plan for the procurement, implementation. Vendor shall continue to provide maintenance and support during and after the warranty period. Vendor shall submit the annual maintenance contract for the CCTV system maintenance to be carried out after the expiry of warranty period. B) DGFTs Responsibilities: Acceptance of tender Acceptance of hardware and software DGFT office will provide assistance to show the locations, electric points and will ensure that the site is available for installation as per the schedule stated. The DGFT or his designated officer will certify the installation and commissioning of the CCTV system. *****

Page 9 of 14 STANDARD TERMS AND CONDITIONS OF OPERATING CONTRACT (STACs) Annexure F In context of this document following definitions will apply: (a) Purchaser: - The Purchaser is the DGFT acting through the authority issuing the purchase order. This term is synonymous to Buyer. (c) Vendor: - The vendor is the party to whom tender enquiry has been sent. The party may or not respond to the tender enquiry. Validity: - The STAC as stipulated hereunder except to the extent agreed to the modified by the purchaser, in writing, shall supersede conditions stipulated by the Vendor. Contract: The contract shall deem to have been concluded by the acceptance of tender issued in the form of a purchase order. The acceptance may be communicated to the Vendor by fax or registered/speed post. The Vendor is required to acknowledge receipt of the acceptance within 3 working days. However, non-acknowledgement on the part of the Vendor does not affect the acceptance of tender or the conclusion of contract. All communications by the Purchaser to the Vendor will be deemed to have been made by e-mail, fax, or registered/speed post to the number or address furnished by the Vendor. The purchaser shall not be liable for any obligation, monetary or otherwise, that has not been expressly stated in the contract. The Vendor shall deem to have indemnified the Purchaser against all claims by third parties relating to the contract, including but not limited to intellectual property rights. The Vendor shall not disclose any information provided to him by the Purchaser except to the extent required to execute the contract. Effective Date of Contract The effective date of Contract will be the date on which the work order is issued. Specifications The specifications governing the project to be supplied may be provided with the tender enquiry as an enclosure. A quote received against a tender enquiry shall be deemed to commit the Vendor to those specifications. Where an aspect is not covered in the specification, the Vendor shall be required to conform to the good quality standards that he had provided in the past to the Purchaser or to any other buyer. The specification contained in the tender enquiry may be modified if requisite specifications are not available, by mutual consent in written before the contract is accepted. Hardware: For all cameras, DVRs and other related hardware: In case of defects occurring to any component during the tender period, the component is to be replaced by the Vendor within 24 hours free of cost. Similarly, onsite support shall be provided by the Vendor by way of stationing 1 technician at DGFT office within the project cost, during the period of tender i.e. 4 weeks.

Page 10 of 14 Price: When quoting against a tender enquiry, all components of the price of such as the basic price and different types taxes and charges shall be listed separately. Where only rates are applicable, they shall be explained clearly. The proposed cost by the vendor shall include procurement, implementation, and commissioning and post warranty annual maintenance contract. The vendor should submit separate annual maintenance contract with details of the service to be provided including cost. FOR COMMERCIAL BID Note: The cost shall include 1. Supply, installation and commissioning of CCTV cameras with appropriate cabling work with material. 2. Number of locations and number of CCTV cameras likely to be increased or decreased without assigning any reason. 3. Payment will be calculated on the basis of actual work done in term of no. of cameras including required hardware and software. COMMERCIAL ASPECTS a) Penalty for downtime The DGFT may make a complaint about the equipment/service through letter, fax, e-mail, phone, SMS or any other means as the DGFT thinks fit or convenient. On receiving complaint about equipment/service, the vendor will respond and repair/replace or provide required services within 24 hours, if failed, penalty shall be levied Rs. 500/- per day b) Terms of Delivery and Payment: Payment Terms: - As per current practices, no advance payment is permissible. However, to ensure cash flow, commensurate with progress of the project and the deliverables, stage payment schedule is suggested in succeeding paragraphs. For installation of cameras: - After completion of every 24 camera installation, invoice has to be submitted in triplicate. The DGFT may at any time, by a written order given to the Vendor make changes within 15 days of the general scope of the contract in any one or more. c) Commercial Bid The Commercial Bids are to correspond to the Technical Bids and contain all costing details. Commercial bids of only technically qualified vendors will be considered. The information in commercial bid must be in unitized form so that commercial bid of all firms can be properly compared and L1 vendor can be clearly established. The DGFT reserves the right to accept or reject any tender without assigning any reason. d) Time Frame:The vendor should ensure the completion of the work within 4 working weeks (excluding holidays) from the date of awarding of the contract NOTE If L1 is unable to complete this project in 4 weeks, OR if L1 fails to successfully carry out the work, then L2 will be requested to match L1 rates and carry out the work and so on.

Page 11 of 14 Payment Terms: For installation of cameras and surveillance system:- After completion of installation of every 16 cameras, invoice has to be submitted in triplicate. Force majeure: If either of the parties suffer delay in due execution of their contractual obligation due to the operation of one or more of the force majeure events such as but not limited to, act of God, War, food, earthquake, strikes, Lockouts, fire, epidemics, riots, uncontrollable events, civil commotions etc. the agreed time for the completion of respective obligations shall be extended by a period of the time equal to the period of the delay occasioned by such events. On the occurrence and cessation of any such event, the party affected thereby shall give notice in writing to the other party. Such notices to be given within 15 days of occurrence/cessation of the event concerned. If the force majeure conditions continue beyond 30 days the parties shall mutually decide about the future course of action.

Page 12 of 14 FORMAT FOR COMMERCIAL BID

Sr. No.

Procurement, installation and commissioning work of; CCTV Cameras 16 Channel DVR 1 TB SATA HDD 12 V DC 5A power supply Audio Mic with noise reduction Cabling work(in meters)

Rate (Exclusive of tax)

VAT

Service Tax Quantity

Total Cost

1 2 3 4

55 4 4 12

6 Total

5350

Note: Above cost shall include 1. Procurement, installation and commissioning of CCTV cameras and surveillance system. 2. Number of locations and number of CCTV cameras likely to be increased or decreased without assigning any reason. 3. Payment will be calculated on the basis of actual work done in term of no. of cameras with accessories such as DVR, power supply and HDD needed.

Name in block

Signature of the vendor along with seal

Page 13 of 14

FORMAT FOR TECHNICAL BID

Sr. No. Particulars 1 2 3 4 Name of The Vendor Income Tax returns for last 3 years No. of engineers (attach list of names along with experience) No of assisting Staff available for this work (attach list of names along with experience) 5 6 8 9 10 11 Capacity of installation of CCTV cameras in a day (average) Standard list of equipments Work experience for such work: Information about Company infrastructure in Maharashtra List of all partnerships with manufacturers and system providers Implementation plan of locations for the cameras after survey

Details

Note: 1. Attested Photo copies of above for proof should be attached. 2. Original copies should be provided at the time of opening tender.

Page 14 of 14

General terms and conditions

Annexure G

The prescribed tender document is made available from 16.11.2012 to 17.12.2012(1.00 PM) during the office hours, Morning 11.00 a.m. to 5.00 p.m. in office of The Additional DGFT, Mumbai. Tender should be submitted according to two envelopes' tender procedure. One Technical Bid and second Financial / Price Bid. It should be submitted in sealed & stamped envelopes with inscription on its top "Tender for CCTV camera surveillance system EMD (Earnest Money Deposit): The tenders should be submitted with a Demand Draft of Rs. 52,500/- (Rupees Fifty Two Thousand Five hundred only) in the name of The Additional DGFT, Mumbai. PG (Performance Guarantee): The tenders should be submitted with a Bank Guarantee valid for a period of One Year of Rs. 100000/- (Rupees One Lac only), from Nationalized Bank, in the name of Additional DGFT, Mumbai Opening of the Technical Bid - Technical Bid will be opened in the above office address on date 17/12/2012 at 2.30 pm and 18/12/2012 at 2.30 pm(Commercial Bids) before the technical bid committee in the chamber of Shri M. Thakur, Jt.DGFT and in front of the tenderers present. Commercial Bid will be opened on 18.12.2012 at 2.30PM in the chamber of Shri M. Thakur, Jt.DGFT and in front of the tenderers present. The under signed reserves the rights, to accept or reject tender or the cancellation of the whole process, without giving any reason.

Downloadable tender document is available on web site http://dgft.gov.in/dgftmumbai

Dr. Kavita Gupta, IAS Additional DGFT, Mumbai