SMID#6143 Adding Special Allowance to Employees W.E.F.

Jan 2014 Business Requirement

Special Allowance A: 10% -Staff Working on Shift and located within the restricted area. Special Allowance B: 7% Day workers staff that are located in the restricted area or directly involved. Special Allowance C: 5% No shift Workers outside Refinery-Support functions staff and general staff not working on Shift
Description of the requirement A: Special Allowance 10% of Basic Salary: For any Shift workers SASREF is giving 6%, now need to increase to 10 % .This has to calculate automatically. If he has taken any leave, Special allowance should be deducted based on the leave days he has taken. This logic already implemented in the system, need to cross check after increasing how much % is deducting. Calculation Formula No of days/22*10 If basic pay increased Shift allowance also be increased based on the basic salary. Shift Workers belongs to below Personnel Subarea, Shift Allowance has to be increased 6%to 10% 0100-Ops-Shift 0200-Ops-Cover Mgr Shift Workers belongs to below Personnel Subarea, Shift Allowance has to be implemented as 10% Staff working on shift and located within the restricted area (Job category Operation shift and Fire technicians) Fire technicians group 10% has to be defaulted as operation shift. 1)New Personnel Subarea has to be created

2)New Personnel Subarea: 5100 SFS Fire 3)New Personnel Subarea:5200 SFS Fire Cover Mgr B: Special Allowance 7% of Basic Salary They are Two Scenarios: 1 Those who works below PSA 7% has to be defaulted through PCR. 1st Scenario: Those who works below PSA 7% has to be defaulted through PCR. Calculation formula No of days/22*7 If basic pay increased Shift allowance also be increased based on the basic salary 5600-SFS-Shift 5700-SFS Cover Mgr 3100 Medical Shift 3200-Medical Cover Manger 2nd scenario: Those who below PSAs and if it maintain in PA 30 , then the system should calculate the 7% of basic salary for the below PSAs Need to create new wage type for the group of below sub areas (Same Wage type can be used for Scenario 1) If he taking leave that days should be considered. Allowance should be prorated. Like transport allowance. (This allowance should be based on monthly ie it will maintaining in PA30 monthly basis W.E.F form Jan 2014 Special Allowance 7% has to be implement for the below personnel Sub areas Calculation formula No of days/22*7 If basic pay increased Shift allowance also be increased based on the basic salary

0300-OPS-Non Shift 0300-Med-Non Shift 5800-SFS-Non Shift

1000-Maint & Eng 200 Finance 2500 Tech Services 3000-Human resources 3500-Housing & Admin 4000-Procurement 5000-Internal Audit 600-PR Office

C: Special Allowance 5% of Basic Salary : Need to create new wage type for the group of below sub areas and if it maintain in PA30 ,then the system should calculate the 5% of basic salary for the below PSAs Allowance should be prorated. like transport allowance . If he taking leave that days should be considered. Calculation formula No of days/22*5 If basic pay increased Shift allowance also be increased based on the basic salary

W.E.F form Jan 2014 Special Allowance 5% has to be implement for the below personnel Sub area Personnel Sub areas for Normal Employees 0300-OPS-Non Shift 0300-Med-Non Shift 5800-SFS-Non Shift 1000-Maint & Eng 200 Finance 2500 Tech Services

3000-Human resources 3500-Housing & Admin 4000-Procurement 5000-Internal Audit 600-PR Office Recommendation Special Allowance for operation shift is already implemented in the system for verifying the PCR or test Cases, can do with any Operation shift workers (Personnel Subarea-0100-Ops-Shift)

Note : GL and Symbolic account for new Wage types Gl account: 7010005 Symbolic Account:3600

a)Increase of percentage from 6% to 10%. Increasing 6% to 10% only for Operation shift. Correct. But need to make sure the same to logic 10% to be implemented new security fir shift subarea As per the business requirement document b) Change of 3800 wage type Text to Special allowance. Correct Same text to be other new wage type also c) Creation of new wage types for 7% and for 5% calculation of amount based on basic Salary . Correct.10%,7%,5% all the allowances is based on basic salary d) Proration of amount if employee takes leave and mid month joiners. For 7% ,10%and 5% is calculation is based on number of days worked. Pro-rated-Mid of the month joiners is applicable for 7%,5% and 10% subareas. Also the wage type maintained data in PA30 for 7% and 5% Eg: If the employee is eligible for 7% or 5% and the wage type maintained in PA30 ,15.01.2014 to 30.01.2014 ,then should be pay based on this days. if in case he is taken leave on this days ,also need to deducted Another case If the employee is eligible for 7% or 5% and the wage type maintained in PA30 ,01.01.2014 to 31.12.999 then should be pay based on this days.ie every month he should get special allowance based on number of days he worked.

e) 5% wage type amount is paid to normal employees based on Symbolic Account /G.L Employee grouping data is provide by SASREF. Already provided the symbolic account and GL account for all the wage type