O2C CYCLE

Following are the steps the process will go through from creating a Sales Order to Posting the details in GL. Enter the Sales Order Book the Sales Order Launch Pick Release Ship Confirm Create Invoice Create the Receipts either manually or using Auto Lockbox ( In this article we will concentrate on Manual creation) Transfer to General Ledger Journal Import Posting Involved Modules Order Management: Creating and shipping the Order Inventory: Onhand availability, Reservation Receivables: For Receipt against invoice

General Ledger: Importing, entering and posting the journals.

Check for any open periods Navigation: Inventory -> Accounting Close Cycle -> Inventory Accounting Period. Select an Org. (Ex: MET)

The period for August is open, if the status was in future, place the cursor over the status -> Change Status -> Click yes. The period will be opened.

Order Management Super User - >Orders, Returns -> Sales Orders Enter customer name or customer number, then the defaulting fields ship to location, bill to location, date ordered are filled.

Mandatory fields are customer PO and Order type marked in yellow.

When an order type is entered, the price list associated for that type populates in the price list field. Enter them as follows:-

Navigate to Others Tab and mention the Shipping method and Freight Terms

Go to the Lines Tab, and enter the item that is ordered.

One of the main point to check, before ordering an item is to see if it has an On-Hand Availability. Navigation : Inventory -> On-hand availability -> On-hand quantity Enter the item and check the detailed box and Find.

This screen shoes the item availability in various Sub-inventories.

And also check in the shipping tab, if the warehouse has defaulted otherwise mention the warehouse (in our ex: MET) Before we book the order, both the header and line status are ENTERED.

Now, we book the order by clicking the Book Order.

The header status is booked. And the line status is Awaiting Shipping Now, we have to release the order. Navigation: Order Management Super User -> Shipping -> Release Sales Orders -> Release Sales Orders Enter the order number.

And also, clear the Scheduled ship date and requested dates. Move to Inventory tab, and select the Org (ex. MET) and the values are defaulted.

In shipping tab, do not change any values as these values are defaulted when the warehouse is entered in inventory tab.

Click on Execute Now.

Now, go to Transactions and check the status. Navigation: Order Management Super User -> Shipping -> Transactions Enter the desired order number and click Find.

Here, the line status is Released to Warehouse. From this take the move order number 3831055

Now, navigate to Transact move order and select Org. Navigation: Inventory ->Move Orders ->Transact Move Orders Now, enter the move order number and click on Find.

Select the line and then click on Transact.

Now go to the Transactions Tab, to check the line status. We can see that the line status is Staged/Pick Confirmed. Proceed with the delivery now by moving to the delivery tab.

Now, click on the Ship Confirm.

Now confirm the delivery, by clicking yes.

Again, you can check the line status in transactions window, but this time the line status should be blank as below and click on Find:

You can see that the line status is Interfaced.

Now, the invoice has to be generated. Navigation : Receivables Manager -> Interfaces -> AutoInvoice

Enter the name of the program Autoinvoice Master Program and give the invoice source as the parameter name as shown in the below form.

We can get the invoice source, from the below steps: Navigation : Order Management Super User -> Setup -> Transaction Types -> Define Query with the transaction type or order type as follows

Move to the finance tab, and copy the invoice source. Now submit the Autoinvoice Master Program.

Navigation: Receivables Manager -> Transactions -> Transactions Put in the reference number, it the same as the order number.

Tables Affected:

1. Order Entry This is first stage, When the order is entered in the system, it creates a record in Order Headers and Order Lines table.

Enter header details: Once you enter details on the order header and save it, record goes to one table OE_ORDER_HEADERS_ALL AND FLOW_STATUS_CODE = ENTERED, BOOKED_FLAG = N

Enter Line details for this order: Enter different item numbers, quantity and other details in line tab. When the record gets saved, it goes to one table OE_ORDER_LINES_ALL ANDFLOW_STATUS_CODE = ENTERED, BOOKED_FLAG = N, OPEN_FLAG = Y 2. Order Booking This is next stage, when Order is booked then the Flow status changed from Entered to Booked.

After order booking, below tables get affected.

OE_ORDER_HEADERS_ALL (FLOW_STATUS_CODE as BOOKED, BOOKED_FLAG updated to Y) OE_ORDER_LINES_ALL (FLOW_STATUS_CODE as AWAITING_SHIPPING, BOOKED_FLAGupdated Y) WSH_DELIVERY_DETAILS (DELIVERY_DETAIL_ID is assigned here, RELEASED_STATUS R ready to release, LINE_ID comes as SOURCE_LINE_ID)

WSH_DELIVERY_ASSIGNMENTS (DELIVERY_ASSIGNMENT_ID is assigned for DELIVERY_DETAIL_ID present in WSH_DELIVERY_DETAILS, DELIVERY_ID remains blank till this stage) In shipping transaction form order status remains "Ready to Release". At the same time, Demand interface program runs in background and insert into inventory tables MTL_DEMAND, here LINE_ID come as a reference in DEMAND_SOURCE_LINE 3. Reservation This step is required for doing reservations. SCHEDULE ORDER PROGRAM runs in the background and quantities are reserved. Once this program get successfully completed, the MTL_DEMAND andMTL_RESERVATIONS tables get updated. LINE_ID gets updated in DEMAND_SOURCE_LINE_ID in both the tables.

4. Pick Release Pick Release is the process of putting reservation on on-hand quantity available in the inventory and pick them for particular sales order.

Pick release can be done from 'Release Sales Order' form or 'Pick release SRS' program can be scheduled in background. In both of these cases all lines of the order gets pick released depending on the Picking rule used. If specific line needs to be pick release, it can be done from 'Shipping Transaction form'. For this case Pick Release is done from 'Release Sales Order' form with Pick Confirm=NO.

Once pick release is done, below tables get affected:

If step 3 is not done then MTL_RESERVATIONS gets updated now. WSH_NEW_DELIVERIES (one record gets inserted with SOURCE_HEADER_ID= order header ID,STATUS_CODE=OP i.e. open)

WSH_DELIVERY_ASSIGNMENTS (DELIVERY_ID gets assigned which comes fromWSH_NEW_DELIVERIES)

WSH_DELIVERY_DETAILS (RELEASED_STATUS S submitted for release) MTL_TXN_REQUEST_HEADERS MTL_TXN_REQUEST_LINES (LINE_ID goes as TXN_SOURCE_LINE_ID) (move order tables. Here request is generated to move item from Source (RM or FG) sub-inventory to staging sub-inventory)

MTL_MATERIAL_TRANSACTIONS_TEMP (link to above tables throughMOVE_ORDER_HEADER_ID/LINE_ID, this table holds the record temporally)

MTL_SERIAL_NUMBERS_TEMP (if item is serial controlled at receipt then record goes in this table) MTL_SERIAL_NUMBERS (enter value in GROUP_MARK_ID ) In shipping transaction form order status remains "Released to Warehouse" and all the material still remains in source sub-inventory. We need to do Move Order Transaction for this order. Till this no material transaction has been posted to MTL_MATERIAL_TRANSACTIONS 5. Pick Confirm/ Move Order Transaction

Items are transferred from source sub-inventory to staging Sub-inventory. Here material transaction occurs.

Sales Order line status = 'Picked' Shipping Transaction Form status = 'Staged/Pick Confirmed' After move order, below tables get affected

MTL_MATERIAL_TRANSACTIONS_TEMP (Record gets deleted from here and gets posted to MTL_MATERIAL_TRANSACTIONS)

OE_ORDER_LINES_ALL (FLOW_STATUS_CODE PICKED ) MTL_MATERIAL_TRANSACTIONS (LINE_ID goes as TXN_SOURCE_LINE_ID) MTL_TRANSACTION_ACCOUNTS WSH_DELIVERY_DETAILS (RELEASED_STATUS becomes Y => Released ) WSH_DELIVERY_ASSIGNMENTS MTL_ONHAND_QUANTITIES MTL_SERIAL_NUMBERS_TEMP (record gets inserted after putting details for the item which are serial controlled at 'Sales order issue')

MTL_SERIAL_NUMBERS (record gets inserted after putting details for the item which are serial controlled at 'Sales order issue') This step can be eliminated if we set Pick Confirm=YES at the time of Pick Release 6. Ship Confirm

Here ship confirm interface program runs in background. Data removed from WSH_NEW_DELIVERIES. The items on the delivery gets shipped to customer at this stage. After ship confirm, below tables get affected

OE_ORDER_LINES_ALL (FLOW_STATUS_CODE shipped) WSH_DELIVERY_DETAILS (RELEASED_STATUS C Shipped, SERIAL_NUMBER if quantity is ONE)

WSH_SERIAL_NUMBERS (records gets inserted with the DELIVERY_DETAIL_ID reference, only in case of shipped quantity is two or more)

MTL_TRANSACTION_INTERFACE MTL_MATERIAL_TRANSACTIONS (linked through Transaction source header id) MTL_TRANSACTION_ACCOUNTS Data deleted from MTL_DEMAND, MTL_RESERVATIONS Item deducted from MTL_ONHAND_QUANTITIES MTL_SERIAL_NUMBERS_TEMP (records gets deleted from this table) MTL_SERIAL_NUMBERS (Serial number stauts gets updated CURRENT_STATUS=4 , 'Issued out of store') 7. Auto Invoice to AR After shipping the order the order lines gets eligible to get transfered to RA_INTERFACE_LINES_ALL. Workflow background engine picks those records and post it to RA_INTERFACE_LINES_ALL. This is also called Receivables interface, that mean information moved to accounting area for invoicing details. Invoicing workflow activity transfers shipped item information to Oracle Receivables. At the same time records also goes in the table RA_INTERFACE_SALESCREDITS_ALL which hold details of sales credit for the particular order. RA_INTERFACE_LINES_ALL (interface table into which the data is transferred from order management). Then Autoinvoice program imports data from this table which get affected into this stage are receivables base table. At the same time records goes in

RA_CUSTOMER_TRX_ALL (TRX_NUMBER is the invoice number) RA_CUSTOMER_TRX_LINES_ALL (LINE_ATTRIBUTE_1 and LINE_ATTRIBUTE_6 are linked to order number and LINE_ID of the orders)

8. Complete Line In this stage order line level table get updated with Flow status and open flag. OE_ORDER_LINES_ALL (FLOW_STATUS_CODE = shipped, OPEN_FLAG = N)

9. Close Order This is last step of Order Processing. In this stage only OE_ORDER_LINES_ALL table get updated. These

are the table get affected in this step.

OE_ORDER_LINES_ALL (FLOW_STATUS_CODE = closed, OPEN_FLAG = N)