Guidelines for Practical Training in Industry

21st April to 19th July

2014

Faculty of Engineering and Built Environment Tunku Abdul Rahman University College
Prepared by Industrial Training Committee, Faculty of Engineering and Built Environment. For internal circulation only. All rights reserved.

Table of Contents
1 Introduction ........................................................................................................................ 3 1.1 Course Objectives ....................................................................................................... 3 1.2 Course Learning Outcomes ......................................................................................... 3 1.3 Industrial Training Committee .................................................................................... 4 2 Duration of Industrial Training .......................................................................................... 5 3 Pre-Requisite of Industrial Training .................................................................................. 5 4 Application Procedures of Industrial Training Placement ................................................. 6 5 Students Codes of Conduct during Industrial Training Application ................................ 7 5.1 Companies for Industrial Training .............................................................................. 7 5.2 Allowances for Industrial Training ............................................................................. 7 6 Confirmation of Industrial Training Placement ................................................................. 7 7 Students Codes of Conduct during Industrial Training .................................................... 8 7.1 Observance of Rules & Regulations ........................................................................... 8 7.2 Attendance & Leave Application ................................................................................ 8 7.3 Disciplinary Action by the University College ........................................................... 9 7.4 Insurance Coverage & Claim Procedures ................................................................... 9 8 Academic Staffs Industrial Training Visit ...................................................................... 10 9 Reports for Industrial Training ........................................................................................ 10 9.1 Reports by Industrial Training Supervisor ................................................................ 10 9.1.1 Report on Trainees Attendance ........................................................................ 10 9.1.2 Confidential Report on Trainee ......................................................................... 10 9.2 Reports by Students ................................................................................................... 11 9.2.1 Industrial Training Diary ................................................................................... 11 9.2.2 Guidelines to Prepare Industrial Training Diary ................................................ 11 9.2.3 Industrial Training Report.................................................................................. 14 9.2.4 Guidelines to Prepare Industrial Training Report .............................................. 14 10 Assessment of the Industrial Training ............................................................................. 17 11 Problems Enquiry during Industrial Training .................................................................. 18 12 Appendices ....................................................................................................................... 18

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Introduction

Students are reminded that Practical Training in Industry course is compulsory as part of the requirements for graduation. Students are required to participate as trainees in the industry of their chosen discipline. Students who did not complete the industrial training will not be able to graduate from the Diploma programme. 1.1 Course Objectives

The inclusion of the course in the programme is: To expose students to actual working environment under the supervision of appropriate qualified personnel in the industry of their chosen discipline. To prepare students for employment at the conclusion of their studies by providing an opportunity to relate academic and practical aspects of their work. To provide students with an opportunity to enhance their soft skills in the actual work place. To provide students with an opportunity to establish contact with the profession of their choice which may lead to employment after their graduation. To provide the industry an opportunity to assess in advance performance of its potential employees. Course Learning Outcomes

1.2

Upon completion of the course, students should be able: CLO1: To apply the theoretical knowledge and technical skills learned in the academic into the actual work place. CLO2: To develop the soft skills such as teamwork, leadership, communication and problem solving in the actual work place. CLO3: To complete the tasks assigned with confidence in the actual work place under the supervision or guidance of appropriate qualified personnel.

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1.3

Industrial Training Committee

Suitable academic staff will be assigned as Departmental In-Charged, Course Leaders and Internship Coordinators to form the Industrial Training Committee to handle the overall industrial training process. Students are advised to refer all the official matters related to their industrial training to the relevant assigned academic staff, who are also the Industrial Training Committee. The following academic staff are assigned to handle the industrial training placement for students of each programme: Departmental InCharged Programme Diploma in Architecture Diploma in Technology (Building) Diploma in Technology (Property Management) Diploma in Technology (Quantity Surveying) Programme Diploma in Architecture Ms Tee Hooi Kee Course Leaders Ms Tee Hooi Kee Mr Lai Hai Chuan Pn Aziah Mohd Khalid Ms Tan Lea Koon Internship Coordinators Ms Tee Hooi Kee (teehk@acd.tarc.edu.my) Group A Mr Lai Hai Chuan (laihc@acd.tarc.edu.my) Group B Ms Tan Kwong Ngee (tankn@acd.tarc.edu.my) Diploma in Technology (Property Management) Group A Pn Aziah Mohd Khalid (aziahmk@acd.tarc.edu.my) Group B Cik Atilah Bt Mohamed & Pn Intan Nazuha Bt Abdullah (atilahm@acd.tarc.edu.my & intannazuha@acd.tarc.edu.my) Diploma in Technology (Quantity Surveying) Group A Ms Tan Lea Koon (leaktan@acd.tarc.edu.my) Group B En Ahmad Mustaqim Merican (ahmadmustaqim@acd.tarc.edu.my) Group C Mr Gunalaan a/l Vasudevan (gunalaanv@acd.tarc.edu.my) Group D Pn Idaura Fadhya Bt Che Ibrahim (idaurafadhya@acd.tarc.edu.my)

Diploma in Technology (Building)

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Group E Pn Nafisah Bt Yacob @ Yaacob (nafisahyy@acd.tarc.edu.my) Group F Pn Nik Norzahariah Ashikin (nnorzahariahanm@acd.tarc.edu.my) Group G Pn Noorus Sadiqin Bt Mohd Nordin (noorussadiqin@acd.tarc.edu.my) Group H Pn Norazrina Bt Mohd Aini (norazrinama@acd.tarc.edu.my) Group I Mr Yap Eng Hoe (yapeh@acd.tarc.edu.my)

Duration of Industrial Training

Students must complete an industrial training for a period as stipulated by the Faculty during their course of study in the University College. 3 Pre-Requisite of Industrial Training

Students who registered for a Diploma programme will undergo their industrial training at the end of their studies. Students can only undertake their industrial training after completing all the courses in the programme. In addition, students are required to attend the compulsory briefing before going for industrial training. The relevant assigned Internship Coordinator will arrange the first briefing before the end of studies to guide students on the application of industrial training placement. Subsequently second briefing will be conducted to guide students on their codes of conduct and report writing before the commencement of industrial training. Prior to the undertaking of industrial training, students are required to complete and submit the following documents to the relevant assigned Internship Coordinator: Students to complete and submit the Letter of Indemnity (Appendix 1) in duplicate copies; and Students to inform their parents/guardians to complete and submit the Parents Acknowledgement Form (Appendix 2); and Students to apply for industrial training with the Standard Letter from the Faculty and pass the Reply Form (Appendix 3) to accepting training company to complete and reply through the student or directly post/fax back to the Faculty.

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Application Procedures of Industrial Training Placement

Students are required to apply for industrial training placement to companies of their choice by themselves. It is better for students to apply to companies they are familiar or keen to work with, in resolve to achieve their ambition. A list of previous participating training companies will be provided for students reference. The following are steps by steps procedures for students applying their own training companies: 1. Students to contact the company in advance to enquire on the availability of internship vacancies. 2. Students must present their resume together with job application letter during the industrial training application via post, email or personal hand-in to company. 3. Students need to follow up with the company to check on their application status via telephone call. 4. Students only can apply to ONE (1) company at one time. 5. Students must present the Standard Letter from the Faculty and Reply Form to the company which accepted them for industrial training. 6. Students to request the company to complete the Reply Form with company stamp then send reply through the student or directly post or fax to the Faculty before the date as stipulated in the Reply Form. 7. A new Standard Letter from the Faculty will be given only if the student can prove the failure of the previous application to the relevant assigned Internship Coordinator. 8. Students who are found to apply for more than ONE (1) company at one time will be penalised at which he/she needs to accept any company which allocated by the Industrial Training Committee. Students who have secured a placement and have informed their placement to the relevant assigned Internship Coordinators are strictly prohibited to change the training company. Students shall inform the relevant assigned Internship Coordinator if they failed in their attempts to secure a placement for industrial training. Students are expected to seek for their own training company, failing which mean he/she must accept any company assign to him regardless of location. The relevant assigned Internship Coordinator will not guarantee to place the students to their choice of company or location.

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5 5.1

Students Codes of Conduct during Industrial Training Application Companies for Industrial Training It is the responsibility of students to source for the suitable companies related to their discipline of study to undertake their industrial training. Students are NEITHER allow to undergo industrial training at companies which owned by their parents or relatives, NOR companies outside Malaysia. The discretion of whether or not to accept the student as an industrial trainee lies entirely with the company and not with the Faculty. Students should prepare themselves conversantly for the job interview, e.g. the company may test students on their knowledge and skills of the relevant subject areas. Students are required to comply with the contract that stipulates the terms and conditions of industrial training between the student and the company. In no way should the students breach the contract entered into by themselves and the company. Allowances for Industrial Training The relevant assigned Internship Coordinators will not be responsible in negotiation of any subsistence such as allowance for students with the company. Students shall be grateful to the company who provide them industrial training, for willingly to provide guidance and advice which will compliment their personal growth. The provision of allowance, accommodation and transportation is within the discretion of the company. If the company has decided to give the students a fixed allowance or none, no further negotiation on allowance with the company is allowed. If a student is found to have demanded extra allowance after he/she has been placed at the company, he/she may subject to disciplinary action by the University College. Confirmation of Industrial Training Placement

5.2

Confirmation Letter of Industrial Training Placement for Student and Training Company will be prepared and distributed prior to the commencement of industrial training. Any decision taken by the Industrial Training Committee on student placement is final. If the relevant assigned Internship Coordinator successfully places a student in a company, and the placement has been confirmed, then the placement is considered final. Students are not allowed to swap or exchange industrial training placements between students without the permission from the company and Faculty.

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7 7.1

Students Codes of Conduct during Industrial Training Observance of Rules & Regulations Students are required to observe and follow the prevailing corporate practice of the industry and company. Students should present themselves at all times as a respectable industrial trainee of the company and practitioner of their chosen discipline. The rules and regulations of the University College govern students conduct during the industrial training period. Students industrial training contract with the company governs their time and effort that they will spend with the company. Students are reminded to uphold the good name of the University College, abide by the codes of conduct of the University College, the Company, the Industry, the terms of industrial training contract, and any other relevant rules and regulations at all times during the course of their industrial training. Students should also keep abreast with the developments in Faculty via e-learning system (CeL). Students should seek assistance if they encounter any problem relating to their industrial training. Students are required to contact the Industrial Training Supervisor or the Internship Coordinator and shall document completely and clearly the problem encountered. Attendance & Leave Application All students are reminded that attendance and punctuality must be observed at all times during the industrial training. Students should inform the company and the Faculty as soon as possible should any sickness or accident occurs during the industrial training period that requires medical care. Students should endeavour to take care of their health and well being at all times. Most companies would not provide medical care to industrial trainees. Students must not miss any day of the industrial training. In case of emergency, the students must inform both the Industrial Training Supervisor and the relevant assigned Internship Coordinator. Any absenteeism or late attendance without valid reasons may result in failing the industrial training course. Students are required to undergo industrial training even though they have repeat and/or resit papers. Students who want to attend the Resit Examination during the industrial training period must apply leave from the training companies subject to their approval based on the following: No. of resit subjects No. of leave days (inclusive of examination day) 12 3 34 5 57 7 Notwithstanding of the above, students are not allow to apply leave during the industrial training unless with the approval of the relevant training company. Students who are unable to attend the industrial training for more than SIX (6) days due to sick or emergency leave will be considered as not fulfilling the requirements and thus be required to repeat the industrial training completely. Any student who stops his industrial training prematurely without prior approval from the Faculty will also fail the industrial training course. Page 8 of 25

7.2

7.3

Disciplinary Action by the University College Any breach of discipline on the student part and/or unfavourable report from the training companies would be viewed very seriously by the University College. Students will be served a written warning and/or subject to disciplinary action if they are proved to breach any terms and conditions of the industrial training or any rules and regulations of the Company and University College. Any student who fails to complete the industrial training satisfactorily will face disciplinary actions which may include deferment of the Diploma award until the student has made good of the deficiency in industrial training satisfactorily. Insurance Coverage & Claim Procedures A Student Personal Accident Insurance Scheme insures all students of the University College. The policy will cover the students for accidents round the clock, anywhere in the world. In addition, students can also claim for medical treatment for injuries sustained in an accident. In the event of death of the policy holder, funeral expenses would also be paid. Copies of the Insurance Policys terms and conditions are available at the Student Affairs Department (SAD) for reference.

7.4

Insurance Claim Procedures for Fatal Accident Parent(s) of the deceased student to inform SAD. Parent(s) to submit the completed insurance claim form to SAD. Parent(s) to attach certified true copy of the death certificate, burial permit, deceased students NRIC and birth certificate, police report, post mortem report and parents NRIC (both sides on one page). Parent(s) to attach photocopy of bills for all funeral expenses. SAD will contact parent(s) when the cheque is ready.

Insurance Claim Procedures for Non-Fatal Accident When student(s) injured while playing games, bitten by insect or animal, e.g. dengue fever, dog bite and etc, student(s) to see doctor. Student(s) to pay the bills and keep the receipts. Student(s) to refer to SAD enquiry counter for details. Student(s) to fill up insurance claim form. Student(s) to attach receipts. SAD will contact student(s) when the cheque is ready.

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Academic Staffs Industrial Training Visit Academic Staff is required to conduct visit for students who are undergoing industrial training with company located in Selangor or Kuala Lumpur. For company that is located outside of Selangor or Kuala Lumpur, the Academic Staff is required to contact the Industrial Training Supervisor by telephone. Before the visit, Academic Staff is required to contact the Industrial Training Supervisor of the student to make prior arrangement for the visit. During the visit, Academic Staff needs to bring along the Industrial Training Visit Report to obtain feedback from the Industrial Training Supervisor and students. Academic Staff needs to look at the students daily logs and any reports that the student has written during their visit. Academic Staff is required to discuss with the students on any problems encountered and to discuss with the Industrial Training Supervisor regarding the overall performance of the trainees. Academic Staff are allowed to submit their travelling claim for the visit according to the mileage allowance of the University College. Reports for Industrial Training

Students must document their industrial training experience and log their activity daily. On completion of the industrial training period, students must submit written reports to the Faculty. The Industrial Training Supervisor will also submit a report on trainees performance to the Faculty at the end of the industrial training. 9.1 Reports by Industrial Training Supervisor

9.1.1 Report on Trainees Attendance All students reporting for duty on the first day of industrial training must request the Industrial Training Supervisor to complete and return the Report on Trainees Attendance (Appendix 4) to the relevant assigned Internship Coordinator by fax or post within ONE (1) week after they have reported for duty. Failing to do so without valid reasons may render the student to fail the Industrial Training course. 9.1.2 Confidential Report on Trainee All students are required to give a copy of the Confidential Report on Trainee (Appendix 5) to the Industrial Training Supervisor before the end of the industrial training period. The Industrial Training Supervisor is required to return the completed form to the trainee under confidential cover for submission to the Faculty together with the Industrial Training Diary and Report within ONE (1) week upon completion of the industrial training.

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9.2

Reports by Students

9.2.1 Industrial Training Diary All students undergoing industrial training are required to keep a diary of their daily training activities. The main purpose is to provide an authenticated record of the industrial training which may come in useful when applying for membership of professional institutions at a later date. The Industrial Training Diary must be submitted to the relevant assigned Internship Coordinator for marking within ONE (1) week upon completion of the industrial training. All students must observe the requirements given in the Guidelines to Prepare Industrial Training Diary. 9.2.2 Guidelines to Prepare Industrial Training Diary In preparing the Industrial Training Diary, all students must observe the following requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate from these requirements/guidelines must obtain prior approval from the Faculty. The Industrial Training Diary should comprise of descriptions on daily activities related to work / project / company and must include approval documents for leave of absence from the training organisations and/or medical certificate, if applicable. No duplication of report will be accepted. The Industrial Training Diary must be initiated by the Industrial Training Supervisor at the end of each week. The Industrial Training Diary should be type written single-sided on A4 size papers in accordance to the format as shown in the subsequent page. The Industrial Training Diary should be properly bound (stapler & tape) with a suitable front cover indicating the name of company, name of student, programme of study and academic year. The colour of front cover should be blue. The front cover of Industrial Training Diary should follow the format as shown in the subsequent page. Students shall make additional copy for their own personal keeping. All Industrial Training Diaries will become the property of the Faculty upon submission. The copyright of all Industrial Training Diaries belongs to the Faculty.

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Front Cover of Industrial Training Diary

Industrial Training Diary At <Name of Company> <Address> From <Start Date> To <End Date>

Prepared By <Name of Student> <Programme of Study> Department of Faculty of Engineering and Built Environment Tunku Abdul Rahman University College Kuala Lumpur

<Academic Session>

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Format of Industrial Training Diary Industrial Training Diary Weekly Activity Log Name of Trainee: Name of Company: Day of the Week

Date

Projects / Activities

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Endorsement by the Industrial Training Supervisor: The above is a true record of activities taken by the trainee in the captioned week. Signature of Supervisor: Name of Supervisor: Company Stamp / Chop: Date:

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9.2.3 Industrial Training Report The Industrial Training Report should provide a much fuller account of the industrial training than the diary. Beside the subject matter on the industrial training itself, the report must also include the following: To what extent the students have been benefited from the industrial training; and Whether the industrial training received is satisfactory. In the report, the students are NOT required to: Reveal any commercial or technical confidentiality of the training organisations or make uncalled for or irrelevant criticism. The students should be grateful for the industrial training that have been provided; and Comment on the management structure of the company, not pry into management/staff/union relationships. The Industrial Training Report must be submitted to the relevant assigned Internship Coordinator for marking within ONE (1) week upon completion of the industrial training. All students must observe the requirements given in the Guidelines to Prepare Industrial Training Report 9.2.4 Guidelines to Prepare Industrial Training Report In preparing the Industrial Training Report, all students must observe the following requirements/guidelines to ensure that uniformity is maintained. Students who wish to deviate from these requirements/guidelines must obtain prior approval from the Faculty. The Industrial Training Report should comprise of at least 3000 words and may include photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc., which must be clearly annotated. No duplication of report will be accepted. All students must submit the Industrial Training Report to Industrial Training Supervisor for vetting and comments before the end of the industrial training period. The Industrial Training Report should be type written single-sided on A4 size papers with 1.5 spacing, font size 12 and Times New Roman. Margin spacing should be observed for each page as given below: o Top edge margin: 3cm o Right hand margin: 2.5 cm o Left hand margin: 3cm o Bottom edge margin: 2.5 cm The Industrial Training Report should be properly bound (stapler & tape) with a suitable front cover indicating the name of company, name of student, programme of study and academic year. The colour of front cover should be blue. Students shall make additional copy for their own personal keeping. All Industrial Training Reports will become the property of the Faculty upon submission. The copyright of all Industrial Training Reports belongs to the Faculty.

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The contents of Industrial Training Report should include the following:

(i) Front Cover of Industrial Training Report

Industrial Training Report At <Name of Company> <Address> From <Start Date> To <End Date>

Prepared By <Name of Student> <Programme of Study> Department of Faculty of Engineering and Built Environment Tunku Abdul Rahman University College Kuala Lumpur

<Academic Session>

(ii) Declaration The report submitted herewith is a result of my own works. All information that has been obtained from other sources had been fully acknowledged. I understand that plagiarism constitutes a breach of University College rules and regulations and would be subjected to disciplinary actions. Signature ----------------------<Name of Student> Date: Page 15 of 25

(iii)Acknowledgements <Expression of appreciation to the company, faculty, individuals, etc.> (iv) Abstract <Summary of report with 200 to 300 words> (v) Table of Contents Chapter 1: Introduction a. Industrial training scheme <A brief description on the course objectives, duration, etc.> b. Industrial training scopes <A summary of trainees job functions, roles, and responsibilities, etc. in the company/organisation> c. Background and details of company, organisation and industry d. Functions, business objectives and missions of company/organisation e. Structures of organisation/project f. Training department <Explain the structure and activities of training department which you were placed in> g. Training personnel <Describe the names, job positions and working relationships among the personnel of training organisation and department> Chapter 2 to N: Relevant Topics <Describe the project background, job responsibilities, experiences and details of work undertaken, etc.> Chapter N + 1: Conclusions & Recommendations <State your opinion regarding experiences in the industry and future expectation, etc.> <Recommendations, if any, regarding the scheme of Industrial Training or on the training, etc.> (vi) References List of references (books, manuals, etc.) according to Harvard referencing system: Authors family name, Initial(s). Year, Title of book, Edition (if any), Publisher, Place of publication. (vii) Appendices <May include photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc., which must be clearly annotated>

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10 Assessment of the Industrial Training Assessment of this course is based on: Part A: Confidential Report on Trainee (40%) Part B: Industrial Training Diary & Report (60%) Part A: Confidential Report on Trainee (40%) Students are assessed on their continuous performance during the industrial training in accordance to the following criteria on a 4-points scale: 1. Application of knowledge 2. Competence of technical skills 3. Professional attitudes and ethics 4. Management of assigned tasks 5. Problem solving ability 6. Communication 7. Teamwork 8. Initiative 9. Attendance and punctuality 10. Employees satisfaction on trainees overall performance Part B: Industrial Training Diary & Report (60%) Students are assessed on the contents of Industrial Training Diary and Report, which must include: 1. Industrial Training Diary a. Compliance to format (5%) b. Description of daily activities related to work / project / company (10%) 2. Industrial Training Report a. Compliance to format (5%) b. Introduction i. Trainees job functions, roles and responsibilities in the company (5%) ii. Companys background, missions and organisation structure (5%) c. Subsequent chapters i. Discussion on what the trainee has learned and application of knowledge (10%) ii. Attachment of supporting documents, e.g. photographs, tabulations, drawings, graphs, flowcharts, computer programmes, etc. (subject to companys permission) (10%) d. Conclusions & Recommendations (10%) A minimum 50% of final marks must be attained in order to pass the industrial training. Students who failed to achieve minimum final marks may be required to make-good the training reports within the given time frame for resubmission based on extenuating reasons. However, the award of marks can only be given up to a maximum of 50% for any satisfactory make-good students. No duplication of report will be accepted.

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11 Problems Enquiry during Industrial Training Should students have any problem relating to their industrial training, they should consult or contact their respective Internship Coordinator as per assigned. 12 Appendices The following appendices are made available together with this guideline for students further actions: Appendix 1: Letter of Indemnity Appendix 2: Parents Acknowledgement Form Appendix 3: Reply Form Appendix 4: Report on Trainees Attendance Appendix 5: Confidential Report on Trainee

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Appendix 1
04 November 2013 Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College Dear Sir/Madam Practical Training in Industry (21 April 2014 to 19 July 2014) Letter of Indemnity I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful instructions given to me during the period of my industrial training. If in the course of such industrial training I shall have the misfortune to suffer any accidental injury whether or not due solely to personal negligence, I hereby declare that the University College and the company, which provided such industrial training, shall not be responsible for the same. Should any other person suffer such accidental injury during the course of and arising out of such industrial training as a direct or indirect result of any act or omission on my part, I hereby undertake full responsibility for the same and will hold the University College and the company concerned indemnified against any claims made against them by reason of such accidental injury having been suffered. I pledge that I will at all times during the period of such industrial training conduct myself in such a manner as to uphold the good name of the University College. Yours faithfully, _________________ (Signature of Student) Date: Personal Details of Student Trainee (Complete this section in BLOCK LETTERS) 1. 3. 4. 6. 8. Name: ____________________________ 2. Gender: Male/Female* Programme: _________________________________________________________________ Date of Birth: _______________________ 5. Age: _________________________ N.R.I.C. No.: _______________________ 7. Student Reg. No.: ______________ Home Address: ______________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Contact No.: ________________________________________________________________ Next of Kin (Person to contact in case of emergency) Name: ____________________________ Relationship: _________________________ Address: ___________________________________________________________________ Contact No.: ________________________________________________________________

9.

* Delete whichever is not applicable. Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company providing the training.

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Appendix 1
04 November 2013 Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College Dear Sir/Madam Practical Training in Industry (21 April 2014 to 19 July 2014) Letter of Indemnity I hereby undertake at all times to comply with all Rules and Regulations and obey all lawful instructions given to me during the period of my industrial training. If in the course of such industrial training I shall have the misfortune to suffer any accidental injury whether or not due solely to personal negligence, I hereby declare that the University College and the company, which provided such industrial training, shall not be responsible for the same. Should any other person suffer such accidental injury during the course of and arising out of such industrial training as a direct or indirect result of any act or omission on my part, I hereby undertake full responsibility for the same and will hold the University College and the company concerned indemnified against any claims made against them by reason of such accidental injury having been suffered. I pledge that I will at all times during the period of such industrial training conduct myself in such a manner as to uphold the good name of the University College. Yours faithfully, _________________ (Signature of Student) Date: Personal Details of Student Trainee (Complete this section in BLOCK LETTERS) 1. 3. 4. 6. 8. Name: ____________________________ 2. Gender: Male/Female* Programme: _________________________________________________________________ Date of Birth: _______________________ 5. Age: _________________________ N.R.I.C. No.: _______________________ 7. Student Reg. No.: ______________ Home Address: ______________________________________________________________ ___________________________________________________________________________ ___________________________________________________________________________ Contact No.: ________________________________________________________________ Next of Kin (Person to contact in case of emergency) Name: ____________________________ Relationship: _________________________ Address: ___________________________________________________________________ Contact No.: ________________________________________________________________

9.

* Delete whichever is not applicable. Note: Complete this form in DUPLICATE. One copy of this form will be sent to the company providing the training.

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Appendix 2
04 November 2013 Parent/Guardian of Student Concerned Practical Training in Industry (21 April 2014 to 19 July 2014) I wish to inform you that your son/daughter/ward in the Faculty of Engineering and Built Environment, Tunku Abdul Rahman University College will be undergoing Industrial Training scheduled for the period as stated above. This Industrial Training course is a requirement in order for students to graduate from their Diploma studies, it is an essential and integral part of the educational programme conducted by the Faculty of Engineering and Built Environment. I shall be grateful if you could return the Parents Acknowledgement Form below before 21 February 2014. Thank you. Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College __________________________________________________________________________________ Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College Dear Sir/Madam Practical Training in Industry (21 April 2014 to 19 July 2014) Parents Acknowledgement Form I hereby acknowledge that my son/daughter/ward* will be undergoing Industrial Training scheduled for the period as stated above. Particulars of my son/daughter/ward* are given below: Name: Student Reg. No: Programme: .......................................................................................................... .......................................................................................................... ..........................................................................................................

.................................................... Signature of Parent/Guardian ............................................. Name (in BLOCK LETTERS) N.R.I.C No: ............................................. Date: ........................................................ * Delete whichever is not applicable.

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Appendix 3
REPLY FORM (Please send reply through the student or directly fax to the Faculty at 03-4142 3166 before 21 February 2014) Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College P.O. Box 10979 50932 Kuala Lumpur Dear Sir/Madam Practical Training in Industry (21 April 2014 to 19 July 2014) With reference to the above matter, we are able to accept ___________________________________ (Applicants Name) for industrial training in our organisation. We shall give him a subsistence allowance of RM _________________ per month / day* Name of Company Address of Company : _____________________________________________________________ : _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Tel. No.: __________________ Email: ____________________ Name of Officer Designation Signature : _____________________________________________________________ : _____________________________________________________________ : _____________________________________________________________ H/P No.: ___________________ Company Stamp / Chop: Date: ________________________ Fax No.: ______________________

* Delete whichever is not applicable. (To be filled in by student trainee) Particulars of Applicant Name: __________________________________ Programme (Tutorial Group): _______________ Student Reg. No.: _________________________ N.R.I.C. No.: ____________________________ Particulars of Internship Coordinator Name: Mr/Ms ________________________ Email: ______________________________

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Appendix 4
Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College P.O. Box 10979 50932 Kuala Lumpur Fax No.: 03-4142 3166 Practical Training in Industry (21 April 2014 to 19 July 2014) Report on Trainees Attendance This is to inform you that (Name of Student Trainee) reported for work on Name of Company Address of Company : _____________________________________________________________ : _____________________________________________________________ _____________________________________________________________ _____________________________________________________________ Tel. No.: __________________ Email: ____________________ Name of Officer Designation Signature : _____________________________________________________________ : _____________________________________________________________ : _____________________________________________________________ H/P No.: ___________________ Company Stamp / Chop: Date: ________________________ Fax No.: ______________________

Note:

Please return the completed form to the above address as soon as the trainee reports for work.

. (To be filled in by student trainee) Particulars of Student Trainee Name: __________________________________ Programme (Tutorial Group): _______________ Student Reg. No.: _________________________ N.R.I.C. No.: ____________________________ Particulars of Internship Coordinator Name: Mr/Ms ________________________ Email: ______________________________

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Appendix 5
Internship Coordinator Industrial Training Committee Department of Architecture and Building / Quantity Surveying and Real Estate Faculty of Engineering and Built Environment Tunku Abdul Rahman University College P.O. Box 10979 50932 Kuala Lumpur Fax No.: 03-4142 3166 Practical Training in Industry (21 April 2014 to 19 July 2014) Confidential Report on Trainee Section A (To be filled in by Student Trainee) 1. 2. 3. Name of Student Trainee: Programme of Study: Name of Internship Coordinator:

(To be filled in by Industrial Training Supervisor) 4. 5. 6. Date trainee reported for duty: Date trainee stopped training: Nature of work/training provided by the company: ___________________________________________________________________________ ___________________________________________________________________________

Section B 7. Assessment on trainees performance (please tick () in the appropriate box): Excellent a. Application of knowledge b. Competence of technical skills c. Professional attitudes and ethics d. Management of assigned tasks e. Problem solving ability f. Communication g. Teamwork h. Initiative i. Attendance and punctuality Good Satisfactory Poor

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Appendix 5
Section C 8. Satisfaction on trainees overall performance (please tick () in the appropriate box): Highly satisfied Satisfied Somewhat satisfied Unsatisfied

If unsatisfied, please elaborate:

9.

Any other comments:

Name of Company Address of Company

: ________________________________________________________ : ________________________________________________________ ________________________________________________________ ________________________________________________________ Tel. No.: __________________ Email: ____________________ Fax No.: ___________________

Name of Officer Designation Signature

: ________________________________________________________ : ________________________________________________________ : ________________________________________________________ H/P No.: ___________________ Date: ______________________

Company Stamp / Chop:

Note:

Please return the completed form to the trainee under confidential cover for submission to the Faculty at the end of the industrial training period.

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