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EHP4 for SAP ERP 6.

0 March 2011 English

Consolidation Preparation: Intercompany Reconciliation (B30)


%&il#ing %loc' (onfig&ration G&i#e

SAP AG Dietmar-Ho -Allee 16 6!1!0 "all#orf German$

SAP Best Practices

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Copyright
- 2010 SAP AG. All rights reser.e#. /o art of this &0lication ma$ 0e re ro#&ce# or transmitte# in an$ form or for an$ &r ose 1itho&t the e2 ress ermission of SAP AG. )he information containe# herein ma$ 0e change# 1itho&t rior notice. Some soft1are ro#&cts mar'ete# 0$ SAP AG an# its #istri0&tors contain ro rietar$ soft1are com onents of other soft1are .en#ors. Microsoft3 "in#o1s3 E2cel3 4&tloo'3 an# Po1erPoint are registere# tra#emar's of Microsoft (or oration. 5%M3 D%23 D%2 6ni.ersal Data0ase3 S$stem i3 S$stem i73 S$stem 3 S$stem 73 S$stem 23 S$stem 83 S$stem 8103 S$stem 8!3 8103 8!3 iSeries3 Series3 2Series3 8Series3 eSer.er3 89:M3 894S3 i794S3 S9;!03 4S9;!03 4S94003 AS94003 S9;!0 Parallel Enter rise Ser.er3 Po1er:M3 Po1er Architect&re3 P4"ER6<3 P4"ER63 P4"ER7<3 P4"ER73 P4"ER3 4 enPo1er3 Po1erP(3 %atchPi es3 %la#e(enter3 S$stem Storage3 GP=S3 HA(MP3 RE)A5/3 D%2 (onnect3 RA(=3 Re#0oo's3 4S923 Parallel S$s le23 M:S9ESA3 A5>3 5ntelligent Miner3 "e0S here3 /etfinit$3 )i.oli an# 5nformi2 are tra#emar's or registere# tra#emar's of 5%M (or oration. ?in&2 is the registere# tra#emar' of ?in&s )or.al#s in the 6.S. an# other co&ntries. A#o0e3 the A#o0e logo3 Acro0at3 PostScri t3 an# Rea#er are either tra#emar's or registere# tra#emar's of A#o0e S$stems 5ncor orate# in the 6nite# States an#9or other co&ntries. 4racle is a registere# tra#emar' of 4racle (or oration. 6/5>3 >94 en3 4S=913 an# Motif are registere# tra#emar's of the 4 en Gro& . (itri23 5(A3 Program /eigh0orhoo#3 Meta=rame3 "in=rame3 :i#eo=rame3 an# M&lti"in are tra#emar's or registere# tra#emar's of (itri2 S$stems3 5nc. H)M?3 >M?3 >H)M? an# ";( are tra#emar's or registere# tra#emar's of ";(@3 "orl# "i#e "e0 (onsorti&m3 Massach&setts 5nstit&te of )echnolog$. Aa.a is a registere# tra#emar' of S&n Micros$stems3 5nc. Aa.aScri t is a registere# tra#emar' of S&n Micros$stems3 5nc.3 &se# &n#er license for technolog$ in.ente# an# im lemente# 0$ /etsca e. SAP3 R9;3 SAP /et"ea.er3 D&et3 PartnerE#ge3 %$Design3 (lear Enter rise3 SAP %&siness40Bects E2 lorer3 an# other SAP ro#&cts an# ser.ices mentione# herein as 1ell as their res ecti.e logos are tra#emar's or registere# tra#emar's of SAP AG in German$ an# other co&ntries. %&siness 40Bects an# the %&siness 40Bects logo3 %&siness40Bects3 (r$stal Re orts3 (r$stal Decisions3 "e0 5ntelligence3 >celsi&s3 an# other %&siness 40Bects ro#&cts an# ser.ices mentione# herein as 1ell as their res ecti.e logos are tra#emar's or registere# tra#emar's of SAP =rance in the 6nite# States an# in other co&ntries. All other ro#&ct an# ser.ice names mentione# are the tra#emar's of their res ecti.e com anies. Data containe# in this #oc&ment ser.es informational &r oses onl$. /ational ro#&ct s ecifications ma$ .ar$.

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)hese materials are s&0Bect to change 1itho&t notice. )hese materials are ro.i#e# 0$ SAP AG an# its affiliate# com anies *CSAP Gro& C+ for informational &r oses onl$3 1itho&t re resentation or 1arrant$ of an$ 'in#3 an# SAP Gro& shall not 0e lia0le for errors or omissions 1ith res ect to the materials. )he onl$ 1arranties for SAP Gro& ro#&cts an# ser.ices are those that are set forth in the e2 ress 1arrant$ statements accom an$ing s&ch ro#&cts an# ser.ices3 if an$. /othing herein sho&l# 0e constr&e# as constit&ting an a##itional 1arrant$.

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SAP Best Practices

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Icons
Icon Meaning (a&tion E2am le /ote Recommen#ation S$nta2 E2ternal Process %&siness Process Alternati.e9Decision (hoice

Typographic Conventions
Type Style Example text escription "or#s or characters that a ear on the screen. )hese incl&#e fiel# names3 screen titles3 &sh0&ttons as 1ell as men& names3 aths an# o tions. (ross-references to other #oc&mentation. Em hasi8e# 1or#s or hrases in 0o#$ te2t3 titles of gra hics an# ta0les. /ames of elements in the s$stem. )hese incl&#e re ort names3 rogram names3 transaction co#es3 ta0le names3 an# in#i.i#&al 'e$ 1or#s of a rogramming lang&age3 1hen s&rro&n#e# 0$ 0o#$ te2t3 for e2am le3 SE?E() an# 5/(?6DE. Screen o&t &t. )his incl&#es file an# #irector$ names an# their aths3 messages3 so&rce co#e3 names of .aria0les an# arameters as 1ell as names of installation3 & gra#e an# #ata0ase tools. De$s on the 'e$0oar#3 for e2am le3 f&nction 'e$s *s&ch as ENTER 'e$.
F2+

Example text E>AMP?E )E>)

Example text

EXAMPLE TEXT

or the

Example text <Example text>

E2act &ser entr$. )hese are 1or#s or characters that $o& enter in the s$stem e2actl$ as the$ a ear in the #oc&mentation. :aria0le &ser entr$. Pointe# 0rac'ets in#icate that $o& re lace these 1or#s an# characters 1ith a ro riate entries.

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Contents
P&r ose............................................................................................................................................... 6 Pre aration.......................................................................................................................................... 6 5m lementation in an alrea#$ config&re# s$stem.............................................................................6 PrereE&isites.................................................................................................................................... 6 6sing #efa&lt an# ersonali8e# .al&es for hea#E&arters an# s&0si#iaries.......................................6 (onfig&ration....................................................................................................................................... 6 Enter rise Str&ct&re......................................................................................................................... F Define com an$................................................................................................................................ F Assign com an$ co#e to com an$................................................................................................... G ;.2=inancial Acco&nting */e1+......................................................................................................... G ;.2.1Gro& chart of acco&nts.................................................................................................... G ;.2.1.1(reate gro& chart of acco&nts..................................................................................G ;.2.1.2(reate acco&nt gro& s............................................................................................... ! ;.2.1.;Define Retaine# Earnings Acco&nt for (hart of Acco&nts HGRP.............................10 ;.2.1.4(reate G9? acco&nts in gro& chart of acco&nts.......................................................10 ;.2.1.7Assign gro& chart of acco&nts to o erational chart of acco&nts..............................11 ;.2.1.6Assign gro& acco&nt n&m0er to o erational acco&nt..............................................12 ;.2.25ntercom an$ %&siness Partners ...................................................................................1; ;.2.2.15ntercom an$ :en#ors ............................................................................................. 1; ;.2.2.25ntercom an$ (&stomers .........................................................................................14 ;.2.;5ntercom an$ reconciliation............................................................................................17 ;.2.;.1Generate Defa&lt (&stomi8ing..................................................................................16 ;.2.;.2Acti.ate Processes................................................................................................... 16 ;.2.;.;Acti.ate )ransaction Data )a0les.............................................................................1F ;.2.;.4Define (ontact Person Data0ase.............................................................................1F ;.2.;.7Maintain Message )em lates...................................................................................1G ;.2.;.6Acti.ate Glo0al ?e#gers............................................................................................ 1! ;.2.;.FDefine Reconciliation Process Detail Attri0&tes........................................................20 ;.2.;.G(om anies to 0e Reconcile# ...................................................................................20 (&stomi8ing settings for a##itional s&0si#iaries installation...........................................................22 (&stomi8ing settings rele.ant for translation..................................................................................22

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P!rpose
)his config&ration g&i#e ro.i#es the information $o& nee# to set & the config&ration of this 0&il#ing 0loc' man&all$.

Preparation
5m lementation in an alrea#$ config&re# s$stem
All 0elo1 #oc&mentation is 1ritten to g&i#e an im lementation in a s$stem 1here onl$ a SAP %est Practices %aseline Pac'age < one or more SAP %est Practices for S&0si#iar$ 5ntegration in 4ne (lient Pac'ages ha.e 0een installe#3 an# %E=4RE ha.ing a lie# an$ c&stomers ecific #elta config&rations. In all other cases3 this #oc&mentation can 0e &se# to accelerate the im lementation of the intercom an$ scenarios3 0&t the e2ec&ting cons&ltants nee# to reflect on each of the ste s an# a l$ them to the rele.ant settings in the c&stomer-s ecific s$stem.

Prere"!isites
%efore $o& start installing this scenario3 $o& m&st install rereE&isite 0&il#ing 0loc's. =or more information3 see the PrereE&isiteIMatri2IS54(I:2604.2ls.

#sing de$a!lt and personali%ed val!es $or head"!arters and s!&sidiaries


SAP %est Practices content can 0e ersonali8e# to meet c&stomerJs reE&irements 0efore starting 1ith the acti.ation. Es eciall$ the enter rise str&ct&re sho&l# 0e ersonali8e# to get the right an# final 'e$s an# #escri tions. )his increases the acce tance of an# the i#entification 1ith the reconfig&re# content ro.i#e# 0$ the SAP %est Practices ac'age. =or the installation of the s&0si#iar$3 some .al&es m&st 0e i#entical 1ith the hea#E&arters .al&es3 most .al&es m&st 0e ersonali8e# for the s&0si#iar$. Please refer to the Subsidiary Mapping document SIOC_Mapping.xls for a com lete list of $o&r ersonali8e# .al&es an# the ma ing to the corres on#ing #efa&lt .al&es. 5n this config&ration g&i#e ersonali8e# .al&es 1ill 0e referre# to as *for e2am le+ K2000J instea# of K1000J.

Con$ig!ration
P!rpose
)he 5ntercom an$ Reconciliation sol&tion *5(R+ is #esigne# for &se in =inancial Acco&nting. 5t ro.i#es erio#ic control of #oc&ments 1hich #escri0e the acco&nting transactions 1ithin the cor orate gro& . 5(R can either select #oc&ments from one client or across SAP s$stems an# clients. 5t is also ossi0le to integrate e2ternal #ata into the reconciliation rocess. 5n or#er to a.oi# c&rrenc$ con.ersion #ifferences3 the #oc&ments are reconcile# in the transaction c&rrenc$. - SAP AG Page 6 of 24

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)he &r ose of 5(R is to ens&re that intercom an$ #oc&ments from acco&nting transactions 1ithin the cor orate gro& corres on# to one another. 5t contains tools 1hich chec' that #oc&ments ha.e 0een correctl$ assigne# to a 0&siness transaction an# 1hich also ena0le $o& to fin# corres on#ing #oc&ments easil$ an# to ma'e a##itional assignments. 5(R o erates on the le.el of com anies an# artner com anies *tra#ing artners+. 5f the reconciliation rocess is s&ccessf&l this 1ill &ltimatel$ lea# to re#&ce# #ifferences in cor orate gro& consoli#ation. )here are t1o main gro& s 1ho 1o&l# 0enefit from &sing this sol&tion, 1. =irstl$3 in#i.i#&al com anies 1o&l# 0enefit from matching & #oc&ments3 0eca&se the$ nee# to ens&re that their o1n #oc&ments from acco&nting transactions corres on# to the #oc&ments of internal tra#ing artners to a.oi# #ela$s an# #is &tes 1hen a$ments are s& ose# to 0e rocesse#. 2. )he consoli#ation arent can then ma'e a glo0al chec' of the res&lts for all the com anies. )he rogram is #esigne# to maintain constant control an# can 0e r&n at an$ time. )his means that the #ea#line ress&re 1hich normall$ arises #&ring monthl$ closing an# $ear en# closing can 0e a.oi#e#. )he follo1ing rocesses are going to 0e &se#, Process 003 (&stomer9:en#or 4 en 5tems

'nterprise Str!ct!re
e$ine company #se
5n this ste $o& create a com an$ for each com an$ co#e. Please refer to the 101I%%I(onfigG&i#es of the hea#E&artersJ an# the s&0si#iar$Js %aseline Pac'ages in or#er to i#entif$ the correct #ata for the com an$ co#es. )he #ata sho1n 0elo1 are an e2am le an# nee# to 0e a#a te#.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions *n&m0ers ro.i#e# are e2am les+, IM( Transaction Code Company 1000 2000 Enterprise Structure L Definition L Financial Accounting L Define company SPRO )ame o$ company * Hea#E&arters S&0si#iar$ 1 Comment E2am le E2am le

2. 4n the follo1ing screen3 ma'e the entries as o&tline# 0elo1, Company name %est Practices German$ %est Practices =rance

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;. Do&0le-clic' on each entr$ an# com lete the follo1ing #ata *e2am les onl$+, +ield name Street Postal (o#e (it$ (o&ntr$ ?ang&age De$ (&rrenc$ 4. Sa.e $o&r #ata. Company ,000 nnn 6!000 "all#orf DE E/ E6R Company *000 nnn 6!000 ?$on =R E/ E6R Comment

-ssign company code to company Proced!re


1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, IM( Transaction Code CoCd 1000 2000 City "all#orf ?$on Enterprise Structure L Assignment L Financial Accounting L Assign company code to company SPRO

2. 4n the follo1ing screen3 ma'e the entries as o&tline# 0elo1, Company 1000 2000 Comment Hea#E&arters S&0si#iar$

;. Sa.e $o&r #ata.

3.*
3.*., 3.*.,., #se

+inancial -cco!nting ()e/)


(ro!p chart o$ acco!nts Create gro!p chart o$ acco!nts

5n the chart of acco&nts list $o& enter the charts of acco&nts that $o& 1ant to &se in $o&r organi8ation as the gro& chart of acco&nts for consoli#ation &r oses. 5n o&r e2am le3 1e 1ill &se a .er$ 0asic chart of acco&nts 0ase# on a chart of acco&nts commonl$ &se# for 5=RS re orting.

=or a more #etaile# chart of acco&nts3 $o& ma$ refer to the 5=RS Starter Dit in the (onsoli#ation S$stem *%P( for Microsoft+. - SAP AG Page G of 24

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Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, IM( men! Financial Accounting (New) General Ledger Accounting (New) Master Data G L Accounts !reparations Edit "#art of Accounts List OB13

Transaction code

2. 4n the "#ange $iew %List of All "#arts of Accounts&' ()er)iew screen3 select New Entries. ;. 4n the New Entries' Details of Added Entries screen ma'e the follo1ing entries, +ield name Chart o$ -ccts escription Maint. 0ang!age 0ength o$ (10 acco!nt n!m&er Contolling Integration 4. Sa.e $o&r entries. escription #ser action and val!es HGRP Gro& (hart of Acco&nts English 6 Man&al creation of cost elements )ote E2am le

3.*.,.* #se

Create acco!nt gro!ps

Ho& can co $ the acco&nt gro& s of $o&r o erational chart of acco&nts. 5n this e2am le3 1e onl$ set & 2 acco&nt gro& s Chrt1-ccts HGRP HGRP -cct (ro!p %S P? )ame %alance Sheet Acco&nts Profit M ?oss Acco&nts +rom acct 100000 400000 To acco!nt ;!!!!! !!!!!!

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, IM( men! Financial Accounting (New) General Ledger Accounting (New) Master Data G L Accounts !reparations Define Account Group OBD4

Transaction code

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2. Select the acco&nt gro& from the chart of acco&nts $o& 1ant to co $. ;. (hoose "opy. 4. 4n the ne2t screen o.er1rite the chart of acco&nts an# or the acco&nt gro& name an# #escri tion. 7. (hoose Enter. )o a#a t the fiel# stat&s ma'e a #o&0le clic' on the line 1ith the ne1l$ create# entr$. 4n the ne2t screen ma'e $o&r settings for the fiel# stat&s an# sa.e $o&r entries. (o $ the ne2t acco&nt gro& an# re eat the a0o.e mentione# ste s as reE&ire#. 6. Sa.e $o&r entries.

3.*.,.3 Proced!re

e$ine Retained 'arnings -cco!nt $or Chart o$ -cco!nts 2(RP

1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, IM( men! Financial Accounting (New) N General Ledger Accounting (New) N !eriodic !rocessing N "arry Forward N Define *etained Earnings Account 4%7;

Transaction code

2. Enter the chart of acco&nts HGRP. (hoose "ontinue. ;. 4n the screen Maintain F+ "onfiguration' Automatic !osting Accounts choose ONew Entries& 4. Ma'e the follo1ing entr$, +ield )ame PM? statmt acct t$ e 3al!e >

Acco&nt ;;0000 7. (hoose PSa.eO 6. 5gnore information message OAcco&nt ;;0000 not create# in chart of acco&nts HGRPQ an# choose OEnterO.

3.*.,.4 #se

Create (10 acco!nts in gro!p chart o$ acco!nts

5f the chart of acco&nts is maintaine# man&all$3 this acti.it$ is #one #&ring creation of acco&nts in the a lication itself. =or #emo &r oses3 1e 1ill onl$ create eight acco&nts that re resent the maBor acco&nt categories for 0alance sheet an# PM? re orting.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, S-P system Men! SA! Menu Accounting Financial Accounting General Ledger Master *ecords G L Accounts +ndi)idual !rocessing Edit "#art of Accounts Data =SP0

Transaction Code - SAP AG

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)o maintain #ata for an acco&nt, 2. 4n the (hange G9? Acco&nt (hart of Acct #ata .ie1 enter the acco&nt 5D an# the (hart of Accts HGRP. ;. (hoose "reate *icon right to the (hart of Accts fiel#+. 4. Maintain the #ata for each acco&nt as state# 0elo1 Acco&nt-5Ds starting 1ith A3 E or ? ha.e to 0e assigne# to %alance Sheet Acco&nts3 those starting 1ith R ha.e to 0e assigne# to PM? statement acco&nts. 7. Sa.e $o&r entries. Chrt1-ccts HGRP HGRP HGRP HGRP HGRP HGRP -cco!nt )!m&er 100000 200000 ;00000 400000 700000 600000 )ame Assets ?ia0ilities EE&it$ Re.en&e 4 erating E2 enses 4ther Re.en&e M E2 enses3 4ther Gains M ?osses 5ncome )a2 4ther 5ncome Balance Sheet -cct select select select select select P50 -cct

select select select

HGRP HGRP

F00000 G00000

3.*.,.6 #se

-ssign gro!p chart o$ acco!nts to operational chart o$ acco!nts

5n this ste $o& assign the gro& chart of acco&nts to $o&r o erational *hea#E&artersJ+ chart of acco&nts.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, IM( Men! =inancial Acco&nting */e1+ L General Ledger Accounting (New) , Master Data , G L Accounts , !reparations , Edit "#art of Accounts List SPR4

Transaction Code

2. 5n the (hange :ie1 O?ist of All (harts of Acco&ntsQ, 4.er.ie1 select the hea#E&artersJ chart of acco&nts3 choose ODetailsQ an# insert,
+ield escription 3al!e

Comment Example' -+.* Example' "oA Germany Example' EN

"#art of Accts Description Maintain Language

//// (hart of acco&nts //// //

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Lengt# of G L Account Num/er Group "#art of Accounts ;. (hoose OSa.eQ

/ 2(RP

Example' 0 Group "oA

3.*.,.7 #se

-ssign gro!p acco!nt n!m&er to operational acco!nt

5n this ste $o& create a reference 0et1een the o erational (oA an# the consoli#ation (oA . )o #o so3 $o& enter a gro& (oA n&m0er in each one of the o erational G9? acco&nts. )here can 0e a 1,n relationshi *one gro& acco&nt can 0e assigne# to m&lti le o erational acco&nts+.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, S-P system Men! SA! Menu Accounting Financial Accounting General Ledger Master *ecords G L Accounts +ndi)idual !rocessing 5n (hart of Acco&nts =SP0

Transaction Code

1. 2. ;. 4.

=or each acco&nt of the o erational (hart of Acco&nts *H5DR+ #o the follo1ing, 4n the E#it G9? Acco&nt (entrall$ .ie1 enter the G9? acco&nt n&m0er an# the o erational chart of acco&nts. (hoose Edit *icon right to the (om an$ (o#e fiel#+. 5n the fiel# Gro& acco&nt n&m0er insert the corres on#ing G9? acco&nt n&m0er from the Gro& (hart of Acco&nts *HGRP+ sho1n in the list 0elo1. Sa.e $o&r entries

Alternati.el$3 $o& can &se the mass changes f&nctionalit$ in or#er to ma'e those assignments. )his f&nctionalit$ can 0e fo&n# in the 5MG &sing the follo1ing ath, =inancial Acco&nting */e1+ , General Ledger Accounting (New) , Master Data , G L Account "reation and !rocessing , "#ange G L Accounts "ollecti)ely , "#ange "#art of Accounts Data or transaction co#e 4%IG?A((11.

5n most co&ntriesJ %aseline Pac'ages (ost of Sales Acco&nting is &se# for the income statement. 5n man$ cases 1e ha.e to se arate costs oste# on one P M ? acco&nt in the local (oA into #ifferent f&nctional areas3 re resenting the ositions *acco&nts+ in the income statement reg&late# 0$ la13 for instance Sales Re.en&e (ost of goo#s man&fact&re# (ost of Sales an# #istri0&tion - SAP AG Page 12 of 24

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(ost of A#ministration 4ther re.en&e an# e2 enses etc. Es eciall$ for the costs itJs not ossi0le in e.er$ case3 to #efine a #irect ma ing 0et1een an o erational acco&nt an# an 5=RS acco&nt. A cost center assignment of e.er$ single osting is necessar$. :ia cost center the f&nctional area can 0e #eri.e# as #escri0e# in %% 161 (ost of Sales Acco&nting.

3.*.* 3.*.*., #se

Intercompany B!siness Partners Intercompany 3endors

5n each of the in.ol.e# gro& Js com anies of the (onsoli#ation Gro& 1e nee# to create a :en#or Acco&nt an# a (&stomer Acco&nt for each of the other t1o com anies of the gro& .

D&ring the installation of a %aseline Pac'age3 .en#ors an# c&stomers are create# for the hea#E&artersJ an# the s&0si#iar$Js lants. Ho& nee# to enter the tra#ing artner information in the corres on#ing master recor#s. :en#or an# lant n&m0ers are ersonali8e# #&ring the installation of the s&0si#iar$ an# are re resente# as 4nnnnn an# 2nnn res ecti.el$. Scenarios 12; an# 141 *1ith rereE&isite %&il#ing %loc' 216+ are o tional #&ring the installation of the hea#E&artersJ %aseline Pac'age. )he$ incl&#e a secon# com an$ co#e *1010+ in the hea#E&artersJ co&ntr$. 4nl$ if those scenarios ha.e 0een installe#3 $o& 1ill fin# the 0&siness artners liste# in gre$ in $o&r s$stem. 3endor )!m&er 4!1000 4!1100 4!;000 escription /A)54/A?IPR4D IP?A/)I:E/D4 /A)54/A?ID5S)I P?A/)I:E/D4 /A)54/A? PR4D6()54/ P?A/) Pro#. Plant 2000 Distr. Plant 2nnn Company Code 1000 1010 1000 1000 1010 Created in BB %% 172 %% 216 %% 172 %% 216 Trading Partner 1000 1000 1010 * lease create if nee#e#+ 2000 2000 Comment Plant 1000 in HR Plant 1100 in HR S&0si#iar$ in HR co&ntr$ Plant 2000 in S6% Plant 2nnn in S6%

4nnnnn 4nnnnn

2000 2000

%% 172 *S6%+ %% 172 *S6%+

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, - SAP AG Page 1; of 24

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S-P men! Transaction Code

Accounting Financial Accounting Accounts !aya/les Master *ecords "#ange FK02

5n the follo1ing ste s3 maintain the #ata for all .en#ors as o&tline# a0o.e, 2. 4n the "#ange $endor' +nitial Screen3 enter the follo1ing #ata, +ield name $endor escription Plant 1000 #ser action and val!es 4!1000 Comment

;. Select K"ontrol1 an# enter2 4. 4n the "#ange $endor' +nitial "ontrol1 screen3 enter the follo1ing #ata, +ield name 3rading !artner 7. (hoose Sa)e. escription #ser action and val!es 1000 Comment

3.*.*.* #se

Intercompany C!stomers

5n each of the in.ol.e# gro& Js com anies of the (onsoli#ation Gro& 1e nee# to create a :en#or Acco&nt an# a (&stomer Acco&nt for each of the other t1o com anies of the gro& . D&ring the installation of a %aseline Pac'age3 .en#ors an# c&stomers are create# for the hea#E&artersJ an# the s&0si#iar$Js lants. Ho& nee# to enter the tra#ing artner information in the corres on#ing master recor#s. (&stomer an# lant n&m0ers are ersonali8e# #&ring the installation of the s&0si#iar$ an# are re resente# as 4nnnnn an# 2nnn res ecti.el$. Scenarios 12; an# 141 *1ith rereE&isite %&il#ing %loc' 216+ are o tional #&ring the installation of the hea#E&artersJ %aseline Pac'age. )he$ incl&#e a secon# com an$ co#e *1010+ in the hea#E&artersJ co&ntr$. 4nl$ if those scenarios ha.e 0een installe#3 $o& 1ill fin# the 0&siness artners liste# in gre$ in $o&r s$stem. C!stomer )!m&er 4!1000 4!1100 4!;000 escription (&stomer Plant 1000 (&stomer Plant 1100 (&stomer (om an$ 1010 Company Code 1000 1010 1000 1000 Created in BB %% 172 %% 216 %% 172 %% 216 Trading Partner 1000 1000 1010 * lease create if nee#e#+ 2000 Comment Plant 1000 in HR Plant 1100 in HR S&0si#iar$ in HR co&ntr$ Plant 2000

4nnnnn

(&stomer Plant

2000

%% 172

- SAP AG Page 14 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

2000 4nnnnn (&stomer Plant 2nnn 2000

*S6%+ %% 172 *S6%+ 2000

in S6% Plant 2nnn in S6%

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions, S-P men! Transaction Code Accounting Financial Accounting Accounts *ecei)a/les Master *ecords "#ange FD02

5n the follo1ing ste s3 maintain the #ata for all c&stomers as o&tline# a0o.e, 2. 4n the "ustomer "#ange' +nitial Screen3 enter the follo1ing #ata, +ield name "ustomer escription Plant 1000 #ser action and val!es 4!1000 Comment

;. Select enter2 4. /a.igate to ta0 K"ontrol Data1 an# enter the follo1ing #ata, +ield name 3rading !artner 7. (hoose Sa)e. escription #ser action and val!es 1000 Comment

3.*.3 P!rpose

Intercompany reconciliation

Process 00; is inten#e# for reconciliation of o en items. 5t is recommen#e# to &se this rocess if most of the intercom an$ recei.a0les an# a$a0les are oste# to c&stomer an# .en#or acco&nts. 5(R can select #oc&ments across SAP s$stems an# clients. 5t is also ossi0le to integrate e2ternal #ata into the reconciliation rocess. 5n or#er to a.oi# c&rrenc$ con.ersion #ifferences3 the #oc&ments are reconcile# in the transaction c&rrenc$. )he follo1ing c&stomi8ing settings nee# to 0e erforme# in the reconciliation s$stem *in case #ata is collecte# from se.eral s$stems+.

5f Process 002 *G9? Acco&nts - Profit an# ?oss+ is to 0e im lemente# in a##ition3 lease refer to note 116407!.

5f o0Bect gro& s #escri tions for reconciliation lease refer to cha ter ;.;.4.

rocess 00; are missing in $o&r local lang&age3

- SAP AG Page 17 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

3.*.3.,

(enerate e$a!lt C!stomi%ing

#se
5n this ste $o& generate the #efa&lt c&stomi8ing for 5ntercom an$ Reconciliation *5(R+3 rocess 00; *A9R an# A9P+,

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System Generate Default "ustomi6ing +BICC

Transaction Code

2. 4n the 7+ntercompany *econciliation' "reate Default "ustomi6ing1 screen3 enter the follo1ing #ata, +ield name *econciliation !rocess 3est *un escription #ser action and val!es 00; (deselect) Comment

;. (hoose Execute. 4. Select o tion 7No1 in the o -& 1here $o& are as'e# if $o& 1ant to incl&#e G9? items as 1ell.

3.*.3.* #se

-ctivate Processes

)he 5(R sol&tion &ses the =5-S? osting frame1or' to store #oc&ment an# totals information. )he ta0les 1ere create# as S ecial ?e#ger ta0les. 5n or#er to re#&ce the im act of &n&se# rocesses the ta0les can 0e #eacti.ate# in this 5MG ste . As 1e 1ill not &se the G9? 4 en 5tem Reconciliation3 $o& can set the flag +nacti)e for rocess 001 *G9? o en item reconciliation+ 1hich $o& 1ill not 0e &sing.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System General Settings Acti)ate !rocesses +BIC03,

Transaction Code

- SAP AG Page 16 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

2. 4n the 7"#ange $iew' Acti)ate +ntercompany *econciliation !rocess 3a/les1 screen3 enter the follo1ing #ata, +ield name 3a/le name +nacti)e 3a/le name +nacti)e 3a/le name +nacti)e ;. (hoose Sa)e. escription #ser action and val!es =%5(R(001A (select) =%5(R(002A (select) =%5(R(00;A (deselect) Process to 0e &se# Process not &se# Process not &se# Comment

3.*.3.3

-ctivate Transaction ata Ta&les

#se
)his ste 1ill a## the a##itional fiel#s $o& c&stomi8e# to the transaction #ata ta0les an# #is la$ str&ct&res an# generate the =5-S? osting frame1or'. 5f $o& create# an$ a##itional fiel#s the$ 1ill not 0e .isi0le in the fiel# catalog &ntil this ste has 0een e2ec&te#. Since the =5-S? osting frame1or' is generate# in this ste *if there 1ere an$ changes 1hich reE&ire the generation+ $o& ha.e to 0e caref&l a0o&t the time of e2ec&tion for this ste . )here sho&l# not 0e an$ #oc&ments oste# in an$ client of the s$stem 1hile this rogram is e2ec&te#.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System General Settings Acti)ate 3ransaction Data 3a/les +BIC004

Transaction Code

2. 4n the 7Acti)ate 3ransaction Data 3a/les1 screen3 #elete the flag for K)est R&nJ an# choose KE2ec&teJ.

3.*.3.4

e$ine Contact Person ata&ase

#se

- SAP AG Page 1F of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

5n this ste $o& can set & a contact erson #ata0ase. )he contact information ro.i#e# in the contact erson #ata0ase 1ill hel s& ort the comm&nication 0et1een the acco&ntants in.ol.e# in the reconciliation rocess.

Sim l$ #efine a contact erson #ata0ase 0$ s ecif$ing a (ontact Person Data0ase 5D an# maintaining a #escri tion. 5n the fiel#s Group 4y 3a/le an# Group 4y Field $o& can s ecif$ 1hether $o& 1o&l# li'e to gro& contact ersons 0$ organi8ational &nits. 5f $o& 1o&l# li'e to gro& the contact ersons 0$ com anies $o& ha.e to s ecif$ ta0le 3889 an# fiel# *"(M!.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System General Settings 5: "ommunication Support Define "ontact !erson Data/ase +BRC0,0

Transaction Code

2. 4n the 7"#ange $iew' "ontact !erson Data/ases Maintenance' ()er)iew1 screen3 select the thir# line *K00; - 5ntercom an$ Reconciliation, (9: 4 en 5temsJ+ an# clic' on KMaintain (ontactsJ *0l&e arro1+. ;. 5n the o -& 1in#o1 select the com an$ $o& 1ant to set & contacts & for. 4. 4n the 7"ontact !ersons11 screen3 select K(reateJ. 7. 4n the 7Address maintenance' "#ange 7+ntercompany *econciliation' "ontact1 screen3 enter the follo1ing #ata, +ield name Last Name 3elep#one Mo/ile E5Mail "omm2 Met# nnn E5Mail escription #ser action and val!es /// Comment Enter &ser 5D Enter as reE&ire# Enter e-mail a##ress of em lo$ee

6. Re eat ste s ; to 7 for each em lo$ee $o& 1ant to set & in the contacts #ata0ase. F. Sa.e $o&r #ata.

3.*.3.6

Maintain Message Templates

#se
)he message tem lates can 0e &se# to s& ort comm&nication 0et1een the acco&ntants in.ol.e# in the reconciliation rocess. )he$ are generate# a&tomaticall$ an# can 0e a#a te#.

- SAP AG Page 1G of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

Please chec' if message tem lates #escri tions are translate# in $o&r o1n local lang&age. 5f not3 follo1 instr&ctions ste ;.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System General Settings "ommunication Support Maintain Message 3emplates +BRC00,

Transaction Code

2. 4n the 7"#ange $iew' 3emplate Group' ()er)iew1 screen3 select the thir# line *K00; 5ntercom an$ Reconciliation, (9: 4 en 5temsJ+ an# #o&0le-clic' on KMessage )em lateJ *on left han# of screen+. ;. 5f tem lateJs #escri tion is missing in $o&r local lang&age3 lease enter the translation #escri tion 0$ choosing the o tion translation in the men& goto. 4. Select one tem late an# #o&0le-clic' on K)e2t ?inesJ. (hec' an# a#a t the tem lates as reE&ire#. 7. Sa.e $o&r entries. /ote, 5f lacehol#ers are not #is la$e# correctl$ *for e2am le as SS00;0TT instea# of <<Key Date>>+3 $o& can a## one lea#ing 0 to each lacehol#er *for e2am le SS000;0TT+ to correct the tem late.

3.*.3.7 #se

-ctivate (lo&al 0edgers

%efore $o& can #efine an$ le#gers for 5(R $o& ha.e to ma'e s&re that glo0al le#gers are acti.e.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting Special !urpose Ledger 4asic Settings !erform !reparation or Financial Accounting (new) Special !urpose Ledger 4asic Settings !erform !reparation (C38

Transaction Code

2. 4n the 7!reparation ; Special !urpose Ledger1 screen3 select 7Glo/al ledgers (glo/al companies)12

- SAP AG Page 1! of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

3.*.3.9

e$ine Reconciliation Process etail -ttri&!tes

#se
5n this ste $o& #efine rocess attri0&tes for rocess 00;.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System Data Selection And Storage Define *econciliation !rocess Detail Attri/utes +BIC0,0

Transaction Code

2. Select entr$ 00; an# choose Details. ;. 4n the 7"#ange $iew' %*econciliation !rocess' Attri/utes&' Details1 screen3 enter the follo1ing #ata. ?ea.e all other #ata &nchange#, +ield name Process Fiscal -ear $ariant Group "#art of Accounts Default $ersion <ide $ersion From Selection Screens Sender Ledger *ecei)ing Ledger 8L -9 -= -= #ser action and val!es 001 D4 HGRP 002 D4 HGRP 100 (select) 8L -> )he le#gers H1 an# H2 #o not nee# to 0e create# in =5-S? 4r gro& c&rrenc$ 00; D4 Comment

Display "urrency <ide Display "urrency From Selection Screen 4. (hoose Sa)e.

E?* (select)

3.*.3.: #se
- SAP AG

Companies to &e Reconciled

Page 20 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

)his art of the c&stomi8ing allo1s $o& to #efine the ro erties for all com anies 1hich are to 0e incl&#e# in the reconciliation rocess. "e #isting&ish t1o cases that 1e 1ill refer to in the ta0le 0elo1, a. All com anies are set & in one client Data that has 0een generate# is correct. =lag fiel# KLocal "ompanyJ. 0. (om anies are set & in #ifferent s$stems or client. R=( #estinations nee# to 0e entere#, i. R=( Destination for 5nteracti.e =&nctions R=( #estination for #oc&ment #is la$ *for e2am le .ia =%0;+ from #ifferent s$stem. ii. R=( Destination for Data Selection R=( #estination of sen#ing clients9s$stems E2am le, t1o R=( #estinations can 0e set & for the same s$stem3 0&t for #ifferent &sers *a&thori8ations+.

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System Data Selection And Storage "ompanies to /e *econciled +BIC00:

Transaction Code

2. 4n the 7"#ange $iew' %Attri/utes per "ompany&' ()er)iew1 screen3 #elete all entries not nee#e#. ;. =or each com an$ $o& sho&l# ha.e t1o entries, +ield name "ompany Se@uential Num/er *F" Destination #ser action and val!es (,) 1000 0 #ser action and val!es (*) 1000 100 Enter R=( #estination if com anies are set & in #ifferent s$stems 9 clients *0+ Enter R=( #estination if com anies are set & in #ifferent s$stems 9 clients *0+ (select) (select) Select onl$ if all com anies are set & in one client *a+ Comment Hea#E&arters

*F" Destination for Data Selection

Local "ompany

Data Source 3ransfer 3ype

9 A* A! (pen +tems Async#ronous )ia Direct *F" "onnection

9 A* A! (pen +tems Async#ronous )ia Direct *F" "onnection

- SAP AG Page 21 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

Sender Field

A4LN*

A4LN*

Reference n&m0er

4. Maintain the same entries for each s&0si#iar$3 for e2am le com an$ K2000J. +ield name "ompany Se@uential Num/er *F" Destination #ser action and val!es (,) 2000 0 #ser action and val!es (*) 2000 100 Enter R=( #estination if com anies are set & in #ifferent s$stems 9 clients *0+ Enter R=( #estination if com anies are set & in #ifferent s$stems 9 clients *0+ (select) (select) Select onl$ if all com anies are set & in one client *a+ Comment S&0si#iar$

*F" Destination for Data Selection

Local "ompany

Data Source 3ransfer 3ype

9 A* A! (pen +tems Async#ronous )ia Direct *F" "onnection A4LN*

9 A* A! (pen +tems Async#ronous )ia Direct *F" "onnection A4LN* Reference n&m0er

Sender Field 7. Sa.e $o&r entries.

C!stomi%ing settings $or additional s!&sidiaries installation


Define com an$ Re eat for the ne1 s&0si#iar$ Assign com an$ co#e to com an$ Re eat for the ne1 s&0si#iar$ ;.2.2.1 5ntercom an$ :en#ors Re eat for the .en#or n&m0ers assigne# to the s&0si#iar$ lants ;.2.2.2 5ntercom an$ (&stomers Re eat for the c&stomer n&m0ers assigne# to the s&0si#iar$ lants ;.2.;.4 Define (ontact Person Data0ase Re eat if 1ante# for a contact erson in the s&0si#iar$ ;.2.;.G (om anies to 0e Reconcile# A## entries for the s&0si#iar$ com an$

C!stomi%ing settings relevant $or translation


;.2.1.1 (reate gro& chart of acco&nts - SAP AG Page 22 of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

Conte;t -G*!

+ield )ame Description

#ser -ction and 3al!es Gro& (hart of Acco&nts

;.2.1.2 (reate acco&nt gro& s Conte;t %S P? +ield )ame Description Description #ser -ction and 3al!es %alance Sheet Acco&nts Profit M ?oss Acco&nts

;.2.1.4 (reate G9? acco&nts in gro& chart of acco&nts Conte;t 100000 200000 ;00000 400000 700000 600000 F00000 G00000 +ield )ame Description Description Description Description Description Description Description Description #ser -ction and 3al!es Assets ?ia0ilities EE&it$ Re.en&e 4 erating E2 enses 4ther Re.en&e M E2 enses3 4ther Gains M ?osses 5ncome )a2 4ther 5ncome

;.2.1.4 40Bect gro& s #escri tion for rocess 00;

Proced!re
1. Access the acti.it$ &sing one of the follo1ing na.igation o tions IM( Men! Financial Accounting (New) Accounts *ecei)a/le and Accounts !aya/le 4usiness 3ransactions "losing "ount "ross5System +ntercompany *econciliation !reparations in t#e *econciliation System Data *econciliation Set ?p (/Bect Groups and Su/groups +BRC00<

Transaction Code

2. 4n the 7"#ange $iew' *econciliation processes' ()er)iew1 screen3 select the thir# line *K00; 5ntercom an$ Reconciliation, o en 5temsJ+ an# #o&0le-clic' on K40Bect gro& sJ *on left han# of screen+.

- SAP AG Page 2; of 24

SAP Best Practices

Scenario )itle *%% no.+, S ecification

;. 5f o0Bect gro& Js #escri tion is missing in $o&r local lang&age3 select the o0Bect gro& 3 select first $o&r lang&age in the men& ?tilities3 then select translation in the men& goto3 enter #escri tion. 4. Sa.e $o&r entries.

- SAP AG Page 24 of 24