October 13, 2009

Mayor Jacques Roy

City of Alexandria
City Hall
Alexandria, Louisiana 71301

Dear Mayor:

This is the Committee meeting schedule that will be held in the

City Council Chambers on October 20, 2009. All Council Committee
meetings shall begin that afternoon at 1:00p.m. unless otherwise
designated.

Public Policy and Planning Committee Meeting at 1:00

p.m.

1. To hear from the Administration on smoking on City Premises.

Legal Committee Meeting at 1:15 p.m. or immediately

following

1. To consider final adoption of an ordinance rezoning property

located on England Drive near Browns Bend Road, being part of
Lot 56, Experiment Plantation as requested by Bernard Brands,
Inc., represented by Elton J. Bernard from “SF-2” Single Family
moderate density district to “B-3” General Business district for
the purpose of marketing the property for business uses.
 Public Works/Zoning Committee Meeting at 1:20 p.m. or
immediately following

1. To consider final adoption of an ordinance rezoning a parcel of

land located at the corner of Culpepper Road and Leo Street,
being Lot 1, Bethany place Subdivision, represented herein By
Charles E. Colley, III; from “C-2” General Commercial District to C-
2/MFO”. General Commercial district with a multi-family overlay
district for the purpose of housing duplexes.

A & E Selection Committee at 1:30 p.m. or immediately

following

1. To discuss qualifications for general surveying services.

Finance Committee Meeting at 1:45 p.m. or immediately

following

1. To hear a report from the Administration concerning the audit

report due to be received by the Legislative auditor by
October 31, 2009.

2. To hear a report from the Administration on bond indebtedness

as compared to projects let since 2008.

Cost Share & Emerging Business Committee at 2:00 p.m. or

immediately following

1. To hear a report from the Administration regarding Diversity in

action initiative.

Public Safety/Transportation Committee Meeting at 2:30

p.m. or immediately following

1. To hear from the Legal Division concerning the public

transportation of students to the Boys & Girls Club and the L. E.
A. D. Center.
 2. To hear a report from the Administration concerning the crime
situation in the City.

Community Development Committee Meeting at 3:30 p.m. or

immediately following

1. To hear a report from a Coke Cola representative on their

recycling program.

2. To hear a report from the Administration concerning the

differences between what the Administration first reported to
the Council and the recent advertisement in the newspaper
with relation to housing at the Stockyard property.

3. To hear an update from the Administration on the progress of

the incubator located at the Stockyard Property.

4. To hear from the Administration concerning the hours of the

community centers.

5. To hear a report from the Administration on why the city

requires bidders to have various licenses when it comes to
cutting grass.

6. To hear a report from the Administration concerning

contracting out of maintenance of parks.

7. A report from the Administration concerning wetland issues on

Versailles project verses Sugarhouse and Frank O’Hunter Park.

8. To hear an update on all contracts approved by the City

Council, and not signed by the Mayor.

9. To hear an update from the Administration on all drainage

improvements throughout the City for the past six months.

10. To hear an update from the Administration on cleaning of

Chatlin Lake South of Willow Glen Road.
Personnel/ Insurance Committee Meeting at 4:30 p.m. or
immediately following

1. To hear from the Administration on Police overtime.

2. To hear from the Administration on community policing.

3. To hear a report from the Administration concerning recruiting

for the Alexandria Police Department.

4. To hear a report from the Administration concerning the new

commission on crime.

5. To hear a report from the Police Department on

intergovernmental agreements with the Rapides Parish Sheriff
Department.

6. To hear an update report from the Administration concerning

community police vehicle (Bus/Command Center).

7. To hear a report from the Administration concerning cleaning

out of Bayou Roberts canals and other flood alleviating
waterways.

8. To hear an update report from the Administration concerning

ditch closures.

9. To hear an update from the Administration on requiring security

cameras at large retail outlets.

10. To hear a report from the Administration concerning bus

stop and bus sign advertising.

11. To hear a progress report from the Administration on

bringing all parks up to the same level.

Please have your staff note the change in format for the
committee meetings done in compliance with R. S. 42.7. The
Council has directed that the City Clerk may advise the public of
scheduling regarding committee meetings. It is always the intention
of the Council to convene committee meetings at the conclusion of
the prior committee meeting unless the Chair of the meeting may
indicate otherwise for the convenience of the public. Have
appropriate members from your Administration present for
discussion.
Sincerely,

Myron K. Lawson, President

Alexandria City Council
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