OREGON PARKS AND RECREATION DEPARTMENT BYLAWS (Local 733)

ARTICLE I. DESCRIPTION OF LOCAL Section 1. The term of office for all officers of the Local shall be for two (2) years of even numbered years, with those elected taking office no later than May 1st of that year. Section 2. All officers of the Local shall be elected by secret ballot. Section 3. The Local President shall appoint an Elections Committee to prepare, distribute, receive and count the ballots; to certify the election results and to perform any other task required for conducting Local elections. . Section 4. In the event of a vacancy in any area representative office of the Local, a replacement shall be appointed by the Local Officers at the first meeting following creation of the vacancy. The replacement shall be from the area in which the vacancy occurred if possible, and shall be elected by a majority vote of the Local Officers. Section 5. In the event of a vacancy in any office of President, Vice President, Secretary and Treasurer, there shall be a replacement of the President by the Vice President; and there shall be a replacement of the Vice President, Secretary and Treasurer by election of the Local Officers for the remainder of that term of office. Section 6. Ample and reasonable notice shall be given to the members that the Local is receiving names of potential nominees. Each potential nominee will be contacted to determine the individual's willingness to serve. Those individuals indicating a willingness to serve shall be listed on the ballot. In addition, any member may submit his or her own name directly to the nominating committee. No person shall be a nominee for more than one office. The list of nominees shall be submitted to Headquarters by mail orin person. After the list of nominees for the Local offices has been submitted to Headquarters, additions to the list, or deletions in the case of any nominees who decide not to be candidates, may be made. The decision to waive the deadline will be up to the Executive Committee.

ARTICLE II. DUTIES OF OFFICERS Officers shall be elected by vote of the members. Each member shall be provided a written ballot. The elected officers are determined by a simple majority of the votes cast. Section 1. President. Delegate for both General Council and Bargaining and presides at all meetings of the Local. a. b. The president shall preside over all meetings of the Local and the Executive Committee. Serves as a member of the Labor/Management of office. Build agendas for meetings. Serves on and make appointments to agency committees that include SEIU Local 503, OPEU member representatives. Participates in the political program. Attends statewide Union meetings acting as an official representative of Local 733. Appoints the Nomination/Elections Committee. Committee during the two (2)-year term

c. d.

e. f. g. h.

Acts as the chief spokesperson for Local 733. Serves as a voting member of the Executive Committee. Works on an ongoing basis to enhance skills, knowledge, and abilities by attending trainings, conferences, meetings, reading mail, and educational material. Appoints interim vacancies as needed for no longer than three (3) months before holding a special election.

i.
j.

k.

Section 2. Vice-President. Delegate for both General Council and Bargaining and presides at meetings of the Local and performs other duties in the absence of the President. a. The Vice President shall be responsible for the Local's communications system-sending out meeting notices, updating Union bulletin boards, and email announcements. The Vice President shall, in the absence of or upon the request of the President, perform the duties of the President. Stands ready to take part and assist the President as needed in any and all Local and District activities. Serves as a voting member of the Executive Committee.

b.

c.

d.

e. f.

Provides orientation for new employees regarding the Union. The Vice President shall replace the President for the unexpired term in the event of the death, incapacity, resignation, or removal from office.

Section 3. Secretary. Alternate Delegates for both General Council and Bargaining. Keeps accurate minutes of all Local and Executive Committee meetings. Notifies all Local Officers of meeting dates and times. a. The Secretary shall keep a record of the proceedings of all regular and special meetings of the Local, as well as keep permanent record of the minutes and log of members in attendance at each meeting. Distributes notices of regular and special meetings and other Local activities to the membership, staff organizer, and special guests, if any. Minutes of the meetings shall be posted on the Union bulletin board for each floor within seven (7) days of the meeting date. A copy of the minutes also will be sent to each steward not located in the Salem office. Maintains Local files, including such material as: 1. 2. 3. Local Constitution and Bylaws, with amendments; Minutes of meetings; Local correspondence, broken down by major classes of correspondents, such as members, the District Director, Headquarters staff and business firms; Committee activities; Reference material, including OPEU Handbook, rules and regulations of the PERS Board, pay scales, and Retirement Board Rules.

b.

c.

4. 5.

d.

At the time of biennial elections, distributes ballots, forwards tally of votes to SEIU Local 503, OPEU Headquarters, and performs other work related to the conduct of elections. Serves as a voting member of the Executive Committee.

e.

Section 4. Treasurer. Alternate Delegates for both General Council and Bargaining. Keeps accurate records of the finances of the Local and reports to the Local Officers on the financial status of the Local at each Local Officers meeting. a. The Treasurer shall maintain the financial records of the Local and shall be responsible for all requests for disbursement of funds on behalf of the Local. All requests for disbursement of funds shall be made to SEIU Local 503, OPEU Headquarters in care of the Statewide Treasurer of the Union, who shall comply with such requests when they are in compliance with the Constitution and Bylaws of the Union. Reports all changes in names and addresses of members, officers, and delegates to

b.

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SEIU Local 503, OPEU Headquarters. c. d. e. Maintains Local membership records for SEIU Local 503, OPEU accounting purposes. Reports all incoming interoffice transfers to Headquarters. Maintains appropriate accounting and other financial records, covering the disbursement of all Local funds. Prepares financial reports for presentation to the Local at business meetings or whenever specifically requested by the President. Serves as a voting member of the Executive Committee.

f.

g.

Section 5. General Council Delegates. Every Local in SEIU Local 503, OPEU has the right to a minimum of one delegate. Delegate strength is based on membership, with one delegate for each one hundred (100) members or major fraction thereof. The number of delegates will be determined by the December membership report or by the average annual membership of the previous twelve (12) months, whichever is higher. Vacancies occurring in the office of General Council Delegate may only be filled by election, not appointment. a. Delegates to the General Council of the Union shall be elected from the membership of the Local during the election of Local officers. If no delegates are elected, they may be appointed by the Executive Committee.> -"" Delegates shall be present at General Council sessions during their term of office, and take an active part in and give thoughtful consideration to, the business brought before the Council. Delegates attend the Union's biannual General Council as voting members; present any resolution which the Local may deem necessary for the good of the Union; and work for the adoption of said resolution in conjunction with member delegates of other Locals. Delegates shall furnish the officers and members of their Local with a comprehensive report of all business transacted at the General Council. Delegates are to take an active part in Local affairs, and discuss problems and programs with members in order to keep abreast of what is transpiring and become better qualified to serve as a representative of the membership. Alternate delegates are elected for the purpose of filling any delegate vacancies that may arise. After General Council, it is the responsibility of the delegate(s) to bring any new information to the Local meeting. General Council Delegate can serve as Delegate while holding another elected post within Local 733.

b.

c.

d.

e.

f.

g.

h.

Section 6. Steward(s). A Steward is defined as someone who (1) has completed Levels 1-3 of the Leadership Training workshops sponsored by SEIU Local 503, OPEU, and (2) meets the approval of members of the Executive Committee and current Stewards team. The Chief Steward shall abstain from granting approval in this process. a. b. Stewards shall attend steward meetings. Handles grievances through the steps within the agency and work closely with the Union Organizer in the handling and investigation of grievances. Serves as a main communication channel between Union leaders and staff Is a primary provider of direct services to the Local members.

c. d.

Section 7. Chief Steward. a. A Steward is appointed to Chief Steward by a vote of the Executive Committee in conjunction with the Stewards team. Processes and resolves worksite issues and grievances through all steps of the grievance procedure as outlined in the Collective Bargaining Agreement. Serves as a voting member of the Executive Committee . Serves as a member of the Labor Management Committee. Attends and presides over all Steward meetings. Serves as a main communication channel between the Executive Committee, the Stewards, the Local membership and staff. Mentors and support stewards as needed. Works on an ongoing basis to enhance skills, knowledge, and abilities by attending trainings, conferences, and meetings, and by reading mail and educational material. Educates, communicates, and organizes around bargaining, politics, and worksite issues, and explains how these issues are inter-related.

b.

c. . d. e. f.

g. h.

i.

Section 8. President of Sub-Local. Delegate for both General Council and Bargaining and presides at all meetings of the Local. a. b. The president shall preside over all meetings of the Local and the Executive Committee. Serves as a member of the Labor/Management of office. Build agendas for meetings. Committee during the two (2)-year term

c.

d.

Serves on and make appointments to agency committees that include SEIU Local 503, OPEU member representatives. Participates in the political program. Attends statewide Union meetings acting as an official representative of Local 733. Appoints the Nomination/Elections Committee.

e. f. g. h. i. j.

Acts as the chief spokesperson for Local 733. Serves as a voting member of the Executive Committee. Works on an ongoing basis to enhance skills, knowledge, and abilities by attending trainings, conferences, meetings, reading mail, and educational material. Appoints interim vacancies as needed for no longer than three (3) months before holding a special election.

k.

Section 9. Bargaining Delegate(s). a. Bargaining Delegates, as part of the Collective Bargaining Agreement negotiating committee, play the leadership role in developing proposals based on input from members, take part in the actual bargaining with management, provide information for members about the progress of negotiations, and act as a team to urge ratification or defeat of a tentative agreement. The number of Bargaining Delegates wiJl be determined by the annual average of bargaining unit employees in the year ending the previous January, per Article IX of the SEIU Local 503, OPEU Administrative Policies and Procedures. Vacancies occurring in the office of Bargaining Delegate may only be filled by election, not appointment. Duties of the Bargaining Delegates: 1. 2. 3. 4. 5. 6. Attend all scheduled bargaining meetings. Educate and inform Local members of bargaining issues at regular intervals. Represent the Local at bargaining sessions. Assist in the creation of a communication system to communicate bargaining issues. Select a team chairperson. Bargaining Delegate can serve as Delegate while holding another elected post within Local 733.

b.

Section 10. Removal From Office. Any officer or representative who fails to attend two (2) consecutive meetings without a reasonable excuse, or by dereliction of duty, may be removed from office by a majority vote of the Local Officers.

Section 11. Executive

Committee.

The Executive Committee will deal with emergency situations. The Executive Committee will report to the Local Officers all its actions within seven (7) days of such action. The Executive Committee consists of officers of the Local and the President of the Sub-Local. Section 12. Labor Management Committee.

The LMC representatives shall consist of the local officers. ARTICLE III. FUNDING Section 1. The primary source of funds for Local 733 shall consist of the Local rebates allotted in the SEIU Local 503, OPEU ByLaws. Section 2.
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The Executive Committee, under the direction of the Treasurer, shall prepare a budget for the Local funds each year. ARTICLE IV. DELEGATES TO THE GENERAL COUNCIL Section 1.
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The Local's delegates to the General Council shall first come from the Local Officers, and shall be in this order: President, Vice President, Secretary and Treasurer.

Section 2. General Council Delegates and their alternates will be part of the elected officer's responsibilities, which will be stated on both the nomination and ballot forms. If the officers are not able to fulfill their delegate responsibilities then nomination and ballot forms will be sent to each member per Article III, GENERAL ELECTION REQUIREMENTS of the Union's ByLaws. If not enough delegates are elected, then the Executive Committee may appoint interested members to those unfilled positions. The number of delegates must not exceed the appropriate number allotted per Article XIV - THE GENERAL COUNCIL, of the Union's ByLaws. ARTICLE V. MEETINGS Section 1. Meetings and Agendas shall be scheduled by the President. Section 2. The Local Officers shall hold at least two (2) meetings per year.

Section 3. The Local President has the right to call an emergency meeting with less notice than ten (10) days. Section 4. A quorum for a meeting shall be simple majority of the Local Officers. ARTICLE VI. AMENDMENTS Any provision of these ByLaws may be changed or deleted, or any provision may be added, by a 2/3 majority vote of the Local Officers present, provided said change is on the agenda. ARTICLE VII. NEWSLETTER Section 1. The Local shall produce/publish and distribute to all Local members a newsletter. Section 2. The production, publishing, and distribution of the newsletter may only be altered, stopped or changed by a majority vote of a quorum of Local Officers.

END OF BYLAWS Ratified July 27,2006

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