Material Spares Data Management

MRO Data Governance for MDM The information you provide to your maintenance, operations and procurement professionals determines whether they can find the spares they need, what they ultimately buy, and how long it all takes - from maintenance request to procurement to your suppliers to inventory receiving. Poor information causes unnecessary requests for new spares, delays in completing work orders, poor spend control, and bloated inventory.
But properly managing MRO materials data can be a daunting challenge for asset intensive companies, which often have tens of thousands of items (or SKUs) per plant. Typical implementations of SAP Material Master for MRO do not fully support company goals of user efficiency and effectiveness, inventory cost management, and increased material availability within asset intensive organizations such as Oil & Gas Production and Refining, Energy Generation, Consumer Products, and Chemical Manufacturing. Problems include: Incomplete and inconsistent Material descriptions that limit users ability to find and compare parts Unrecognized duplication of inventory because of poor descriptions Centrally managed and standardized spares information can eliminate the common problems of spares management by: Increasing corporate visibility of spares Ensuring that failed searches really do mean that you don't have the part Streamlining new part requests Inadequate tools for managing new part requests and updates No comprehensive strategy for ongoing material data governance

Its a great prize to get to, if we can define our materials in a consistent way . . . citing huge benefits from IHS Intermat and SAP MDM
Andy Walker, BP MDM Architect SAP SAPPHIRE EMEA 2007

Why let your users base their decisions on this . . .

. . . when they could be basing their decisions on this . . .

The Solution - MDM Optimized for MRO MDM Optimized for MRO is designed to assist you in resolving issues in MRO spares management by leveraging IHS Intermat and SITA CORP's broad range of knowledge of the industry best practices for data and process management. We do this through a combined System, Business and Data Comparative Analysis - delivering a comprehensive and actionable Report of Findings, which documents the customers' current situation, areas for improvement and recommended Next Steps. We then use these findings to cleanse and standardize customer spares data according to the IHS's Standard Modifier Dictionary (SMD) - the most widely used taxonomy for MRO spares - and to establish a central catalog for searching and maintaining spares data. Once implemented, MDM Optimized for MRO provides powerful search and retrieval capabilities, as well as data governance over changes and requests, built on the world's foremost data dictionary for MRO and using a platform proven in hundreds of customer implementations. IHS Intermat, the worldwide leader in structuring and standardizing MRO spares content and an SAP Content Partner, has teamed with SITA CORP, an SAP Services Partner and leader in Enterprise Data Management, to offer the premier singular source of MRO and data management expertise. MDM Optimized for MRO is a package of domain specific services for cleansing. standardization, and process improvement to leverage the capabilities of SAP's Master Data Management platform to manage catalog data and workflows in a complex landscape.

SITA CORP and IHS's delivery of MDM Optimized for MRO embodies industry leading expertise and MRO experience not before available in a single, cohesive solution. MDM Optimized for MRO is designed to address all of these issues - leaving you with cleansed data, software tools and training customized to meet your unique business requirements and IT environment. What Youll Receive Only IHS and SITA CORP have the proven combination of technical content, tools, and expertise to deliver a comprehensive solution to manage MRO spares and optimize MRO inventory.

Text/Keyword Search Hierarchical (SMD) Search Multi-Item Select/Compare

Parametric Search

Attributed Item Detail View

The Solution Package includes the following:

Solution Component
IHS Standard Modifier Dictionary (SMD)

Description
The preeminent MRO cataloging methodology composed of approximately 2,500 classification templates, 9,000 technical attributes and 30,000 values for MRO materials - certified compatible with SAP MDM and used by over 100 SAP customers worldwide. Services to collect, classify and standardize legacy material master data, with optional data enrichment. Collapse disparate and redundant supply chains through identification of potential duplicates from part number and technical characteristic matching. Out of the box IHS repository built around the SMD. Implementation of SAP MDM for MRO Spares. Code for generating standardized Short and Long Descriptions. Integration with systems that consume spares data. SAP Portal configured as a catalog, with workflow for new spares requests. OCI Integration of the Portal catalog with ERP transactions such as Work Orders and Requisitions. Training of data stewards in the management of the SMD and use of SAP MDM.

Unique Benefits
Provides the basis for cleansing and standardizing existing data, and for establishing ongoing consistency in spares data, that ensures users can find the parts they need and eliminates unnecessary requests for new spares.

MRO Data Collection, Classification & Standardization Duplicates Identification

Provides a basis for duplicate identification and improved spares management. Provides a single catalog record, even if the spare exists in multiple systems or plants, improving inventory visibility and control.

MDM Repository for MRO Materials MDM Configuration and Implementation Description Generator Integration SAP Portal

Reduces implementation time and cost by allowing everyone to concentrate on what is unique to your company. Provides a parametric catalog for accurate searching, and tools, including workflow, for data governance of spares. Automatically generates consistent short description and PO text as part of the data management process. Ensures that other systems have clean data to support their needs. An easy to deploy, web-based catalog front-end for users that supports both keyword and parametric searching, as well as providing a vehicle for initiating new material spares requests. Allows users to access the catalog from within ERP transactions, find spares, and pull them into transactions singly or in groups. Allows your company to manage your own processes going forward.

ERP Integration

Training

Optional Components (not part of core Solutions Package)

Inventory Analysis and Optimization (IHS MRO Inventory Optimizer powered by xIO) Adobe Interactive Forms for offline material requests SMARTSearch Analytics and performance management of MRO inventory at the item level, including automated adjustment of order points, order quantities, and lead times. Integrates SAP Adobe Interactive Forms as part of the new material request workflow. Google-like catalog search UI. Identify what moves, how often and monitor lead times and supplier performance - using the only web-based solution expressly designed for use with MRO inventories.

Allows users a simple interface that can be used online or offline for initiating requests for material spares. Provides a simpler, more-scalable user interface for the catalog.

Benefits
MRO material master data management and inventory optimization must be operational imperative for asset intensive companies, due to the high investment in capital assets and their supporting materials and spare parts. Organizations which have implemented SMD as part of their MRO spares management, and MDM as part of the data management process, have recognized significant savings and efficiencies. With MDM Optimized for MRO, you'll enjoy the benefits of a central corporate repository of standardized MRO information, which: Provides a single view of spares, improving user's ability to find parts and supporting enterprise-wide inventory visibility and reporting Enables data governance through workflow and other system controls, ensuring data reliability and integrity with clean, consolidated and consistent material master data across the enterprise Keeps down inventory costs by eliminating erroneous requests for new material spares

Find Out More

To find out how MDM Optimized for MRO can boost cash flow and material availability at your company, contact IHS or SITA CORP today for a complimentary consultation.

About IHS
IHS (NYSE:IHS) is a leading global source of critical information and insight, dedicated to providing the most complete and trusted data and expertise. IHS product and service solutions span four areas of information that encompass the most important concerns facing global business today: Energy, Product Lifecycle, Security and Environment. It serves customers ranging from governments and multinational companies to smaller companies and technical professionals in more than 180 countries. IHS is celebrating its 50th anniversary in 2009 and employs approximately 3,800 people in 20 countries. Intermat is an IHS solution focused specifically on helping Global 2000 organizations optimize and manage their industrial MRO parts information. IHS Intermat cleanses, standardizes and enriches unstructured MRO/Indirect parts data using industry-proven templates and tools.

About SITA CORP

SITA CORP, a global provider of proven business management solutions and SAP consulting services, assists companies in adapting and leveraging technology to solve business challenges, expedite growth and reduce costs. SITA CORP enables and integrates SAP NetWeaver technologies, and enhances solutions with its proprietary accelerators and automation tools.

IHS is a registered trademark of IHS Inc. All other company and product names may be trademarks of their respective owners. Copyright 2009 IHS Inc. All rights reserved.

For more information on SITA CORP: Worldwide Web: Email: +1 732 906 7806 www.SITACORP.com info@SITACORP.com

For more information on IHS Intermat: Worldwide Web: Email: +1 281 304 0897 www.ihs.com/MRO intermatsales@ihs.com

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