OMR Training Materials

STEP BY STEP USERGUIDE IN USING Remark Office OMR

Version 6.0

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TABLE OF CONTENT

I. Creating Template General....................................... 3 II. Creating Template - Advance..................................... 14 III. Collecting Data - General........................................ 27 IV. Collecting Data - Advance....................................... 33 V. Generating Report - General ..................................... 39 VI. Generating Report - Advance ................................. 49

Prepared By: Ricoh Hong Kong Limited

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I. Creating Template General

1. To launch the Remark Office OMR 6.0, [Start] [All Programs] [Remark Office OMR 6] [Remark Office OMR Data Center]

2. To launch the Template Editor, [File] [New form template] or click Editor opens in a new window. . The Template

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3. Select the Paper Size and Orientation of the template, click [Next]

4. Select [Read from scanner] and click [Acquire Images from Scanner]

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5. If you are satisfied with the image (s), click the [OK]. to delete the image. Hence, click Otherwise click [Acquire Images from Scanner] for the image again.

6. Click

to zoom in / out about the image

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7. To insert an OMR Region, [Page] [Insert] [OMR

Region After Selected Page] or click

8. Use the mouse to drag a box to capture all of the bubbles in the Region.

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9. Fill in Properties OMR Region, includes the Region name, OMR type, Data type, Region orientation, Columns and Rows in the region, and Labels. Hence, click [OK]. (In this example, for multiple choice style questions, we select [Multiple] in OMR type)

10. The OMR Region is inserted, if the number of columns and rows are correct, the region is green in color. The Region name will appear on the left column.

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11. If the number of columns and rows are incorrect, region will turn red.

12. As the OMR Region have the same setting as those and [Paste] to copy below, we may click [Copy] the OMR Region. Hence the number of questions is shown on left column.

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13. Use the mouse to drag a box to capture all of the bubbles in the Region. Fill in Properties OMR Region. (In this example, for filling several bubbles that make up one response, we select [Grid] in OMR type, for numeric output, we select [Numeric] in Data type)

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14. Use the mouse to drag a box to capture all of the bubbles in the Region. Fill in Properties OMR Region (In this example, for filling several bubbles that make up one response, we select [Grid] in OMR type, for linking number with text, we select [Textual] in Data type. First of all, we insert OMR Region for both 1-7 and A-F).

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15. To link up the two OMR Regions, please select both regions and click [Link Regions] .

16. Hence the two Regions will be linked as one, the color turn to deep green.

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17. To arrange the order of the Regions, use the mouse to highlight the region on the left column and move up/down.

18. Click [Yes] to confirm the modification.

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19. To save the template, [File] [Save] or click . Hence, fill in the name of template and select the destination, click [Save].

20. Hence, the template file is saved (one file for one template).

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II. Creating Template - Advance

1. When scanning a multiple-page template, uses the under the images to view all scanned arrows images, click [OK]. Otherwise click to delete the for all images. Hence, click specific image or [Acquire Images from Scanner] for images again.

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2. To Insert Image Region, [Page] [Insert] [Image Region after selected Page]

or click

2a. For Image Region, please fill in the Region name and set the properties. For Region type, [Data entry] and [Image clip] are available.

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2b. For Data entry in Image Region, you may set Default fill, and link to specific Question and Answer

2c. For Image clip in Image Region, you may set the Target directory and Begin name of image files

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3. To Insert Barcode Region, [Page] [Insert] [Barcode Region after selected Page],

or click

3a. For Barcode Region, please fill in the Region name and set the properties

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4. For OMR region, choosing the [Numeric] in Data type, [Define Format (Grid Type Only)] is available for the format of the numeric output. e.g. ID-XX.XXXX

Format shows on data file

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5. For OMR region, choosing [Textual] in Data type, after typing the Labels, you may click [Save Current Scale] to save the labels.

6. For OMR region, [Question text and names] would be filled in for specific question for template, data and reports.

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Question Names show on template

Question Names show on data file

Question Text shows on reports

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7. For OMR region, Multiple type, [Region item properties]: 7a. [Grade this item] is selected by default, the correct points value would be adjusted.

7b. [Multiple Exception Handling] allow multiple reponses

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8. For OMR region, Grid type, Properties, the following functions are available: 8a. Respondent ID, [Region item properties] [Analysis Respondent ID]

For example, to analysis the following data file

The respondents information would be shown even in Easy Grade analysis mode.

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8b. Auto Form ID, [Tracking] [Use Region as a Unique Identifier]

Hence, open two or more templates with different ID values, scan images with various form types (different ID values) in Auto Form ID Mode. OMR can automatically recognize a form and match it to its template.

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8c. Database lookup, [Use Database lookup]

Hence a value would be replaced according to the database

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For the Additional Return Fields, more data will be added from the data and would be able to set as Respondent ID

Replace and Additional fields show on data file

Replace and Additional fields show on report

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9. To change one of the questions in an OMR region, double click the Question Name on left column.

Hence, the [Region item properties] and [Question text, names and responses] would be changed by one single question.

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III.

Collecting Data - General

1. To launch the Remark Office OMR 6.0, [Start] [All Programs] [Remark Office OMR 6] [Remark Office OMR Data Center]

2. To open a form template, [File] [Open] [Form Template] or click

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3. Select the template and click [Open]

4. The Remark Office is ready to scan for data, click [Read Wizard]

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5. To read from scanner immediately, select [Read from scanner], click [Next] (select [Read from image files] for files scanned beforehand)

6. The target directory of the images are shown below, click [Next]

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7. To review during the data collection, click [Review unrecognized images when using region tracking], otherwise, click [Next] to continue.

8. To continue the scanning process, click [Yes]. After scanning all pages, click [No].

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9. All images have been saved in the target directory.

10. The data are collected and show in the spreadsheet. Yellow color indicates the Blank answer. Green color indicates the Multi answer.

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11. The Blank and Multi data can be check and corrected by double click the cell, verifying from the scanned image, select the collect answer from the pull- down menu.

12. After all data has been verified, save the data, [File] [Save], or click . Select the file location, fill in the file name and click [OK] to save.

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IV. Collecting Data - Advance

1. To change the default directory of Templates and Data, [Tools] [Preferences] [File Storage Locations]

2. To change the default image clip file type, [Tools] [Preferences] [Recognition]

3. To read PDF image files and scan images to PDF files, [Tools] [Preferences] [Recognition], click [Enable PDF Image File Support]

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4. To save the data file as other file format, [File] [Save as], select target directory, File Type, fill in File name, click [OK] to export.

The data file saved as Excel format

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5. Saving data as archive format (.ROA), a zipped file including template, data, and images is created for file storage.

Double click the archive file will launch the OMR software and unzipped.

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6. After Database lookup, there would be Respondent Detection and the result would be exported.

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7. Spell Check is available with options

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V. Generating Report - General

1. To launch the Remark Office OMR 6.0, [Start] [All Programs] [Remark Office OMR 6] [Remark Office OMR Data Center] 2. To open a form template, [File] [Open] [Form Template] or click 3. To open a OMR data file, [File] [Open] [Data] or click

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4. To generate the grade report, for multiple choose forms, [Tools] [Analysis] [Easy Grade], or click in the Analysis page (For Survey forms, [Easy Survey] is available.). The Remark Quick Stats opens in a new window.

5. The raw data will be read and saved on the [Data] page.

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6. To read the reports, select the [Reports] page and click [Display reports]

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7. Select the report to display from the left column. In the Easy Grade mode, the first image is used to act as the model answer. Therefore, after 12 images are scanned, only 11 respondents are found.

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8. In Easy Grade mode, for the Detailed Item Analysis Report, *X indicates the correct answer.

(Compare with Easy Survey analysis mode, [Tools] [Analysis] [Easy Survey], no model answer is required. Therefore, after 12 images are scanned, 12 respondents are found.)

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9. To generate the Student Grade Report (only for Grade mode), click [301-Student Grade Report]

10. Select the respondents; click [>] for one or [>>] for all, hence, click [OK].

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The Student Grade Report is shown

11. To change the report properties, [Tools] [Report Properties]

12. After changing the report properties, click [OK] to apply. To restore the settings to default, click [Defaults].

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13. To save the report, [File] [Save], select the location and click [Save] to save.

14. To export the report files, [File] [Export] [Report]

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15. Select the Export format (PDF, HTML, XLS, TIF, TXT or RTF)

16. Select the Page Rage (All / Current / Pages), Export Options (location and file name), click [Export]

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For example: export as PDF format

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VI. Generating Report - Advance

1. For Grade Forms, to generate reports with more options, [Tools] [Analysis] [Grade Wizard], or click (For Survey Forms, no need to grade, to generate reports with more options, [Tools] [Analysis] [Survey Wizard], or click )

1a. If an Answer Key File has been saved before, click [Browse] to open it. Click [Next]

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1b. The Answer key source would be [Grid Row] or [Read Wizard]

1c. For Grid Row, select the Grid row and click [Get Key] for the answer. Confirm the Grade Question, click [Next].

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1d. After final adjust for Question text, Correct answer(s), Points Awarded, click [Next]

1e. Please select (adjust / save) the Overall Grade Scale, click [Next]

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1f. After Review Selections, click [Finish]

1g. To save the answer key, click [Yes]

1h. Hence, click [Display reports] for the reports

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2. To set Report Headers and Footers, display reports, [Tools] [Report Properties] [Report Heater Options] [Header Layout] [Custom]

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Label and Image would be added to header

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3. To show summary information, display reports, [Tools] [Report Properties] [Report Heater Options] [Summary information]

4. After changing the report properties, click [OK] to apply. To restore the settings to default, click [Defaults]

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5. To use OMR 5.5 analysis tools, [Tools] [Preferences] click [Use Legacy Analysis as your Default Analysis Tool]

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