Purchase Requisition Release / Approval Process

1. Materials: - General Store, Consumables, Stationery, IT Consumable (Regular materials). Perquisite: - Redefine of purchasing group, segregation of regular and non-regular materials and their assignment with materials. Solution: User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter. A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection. After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter User A purchase requisition no. ___________has been released. Purchase Order Creator A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order Purchase Requisition will be rejected by the approval authority an mail will be triggered by the system to user having text : A purchase requisition no ___________has been rejected (with Rejection Remarks) Approval Authority Matrix S.No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Location (Plant Code) RFL-1 ( 1001) RFL-2 (1002) RFL-3 (1003) RFL-4 (1004) RFL-5 (1005) RFL-6A (1006) RFL-6B (1007) RFL-7A (1008) RFL-7B (1009) RFL-8 (1010) Hirankudana Warehouse (1051) Footwear Park Warehouse (1055) Mundka Warehouse (1056) Warehouse at RFL-8 (1060) Concerned User Approval Authority Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Warehouse Head (Mr. Vijay Wadhwani) Page 1 of 10

15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.

Warehouse at RFL-4 (1061) Mother Warehouse (1062) Raw Material Warehouse (1091) Raw Material Warehouse (1092) Head Office (1100) IT Head Office (1100) Finance (A/c) Head Office (1100) Finance ( TAX) Head Office (1100) Finance ( Legal) Head Office (1100) CPD Head Office (1100) HR Head Office (1100) Sales & Mkt. Head Office (1100) - Advertisement Head Office (1100) SCM Head Office (1100) Export Head Office (1100) Logistic Head Office (1100) (Store)

G.M. ( Materials ) (Mr. Amit Maindola) G.M. ( IT) G.M.(Accounts) G.M.(Taxation) G.M.(Accounts) G.M.(Materials) G.M.(HR) G.M.(Sales) G.M.(Sales) G.M. ( SCM) G.M.( Export) G.M.(Logistic) G.M.(Materials)

Concern : 1. Discussions required for finalizing PR Creator in Plants/HO/WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location). 2. How many times a PR can be rejected 3. Is SMS required at the time of PR approval/rejection? Purchase order Creator Matrix- To be discussed with CPD Officials. S.No. 1. Purchase Group Purchase Order Creator

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2. Materials: - Publicity Gift Items Under Promotional Scheme Perquisites: - Redefine of purchasing group and their assignment with materials. Solution: User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter. A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection. After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter User A purchase requisition no. ___________has been released. Purchase Order Creator A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order Purchase Requisition will be rejected by the approval authority an mail will be triggered by the system to user having text : A purchase requisition no ___________has been rejected (with Rejection Remarks) Concern: 1. How many times a PR can be rejected 2. Is Level 5 approval is required for this group of materials. 3. Is SMS required at the time of PR approval/rejection? Approval Authority Matrix S.No. 1. Location (Plant Code) Head Office (1100) - Advertisement Concerned User Approval Authority ED( Sales & Mkt.)

Purchase order Creator Matrix- To be discussed with CPD Officials. S.No. 1. Purchase Group Purchase Order Creator

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3. Materials: - Textile, Rubber, Chemicals / Packing ( Domestic), EVA-Domestic, Imported Material ( Raw Material including EVA), Imported Material ( SFG), imported Material ( FG). Perquisites: - Redefine of purchasing group and their assignment with materials. Solution: User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter. A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection. After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter User A purchase requisition no. ___________has been released. Purchase Order Creator A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order Purchase Requisition will be rejected by the approval authority an mail will be triggered by the system to user having text : A purchase requisition no ___________has been rejected (with Rejection Remarks) Approval Authority Matrix S.No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Location (Plant Code) RFL-1 ( 1001) RFL-2 (1002) RFL-3 (1003) RFL-4 (1004) RFL-5 (1005) RFL-6A (1006) RFL-6B (1007) RFL-7A (1008) RFL-7B (1009) RFL-8 (1010) Hirankudana Warehouse (1051) Footwear Park Warehouse (1055) Mundka Warehouse (1056) Warehouse at RFL-8 (1060) Warehouse at RFL-4 (1061) Mother Warehouse (1062) Concerned User Approval Authority Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Warehouse Head (Mr. Vijay Wadhwani)

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17. 18.

Raw Material Warehouse (1091) Raw Material Warehouse (1092)

G.M. ( Materials ) (Mr. Amit Maindola)

Concern: 1. Discussions required for finalizing PR Creator in Plants / WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location). 2. How many times a PR can be rejected 3. Is SMS required at the time of PR approval/rejection? Purchase order Creator Matrix- To be discussed with CPD Officials. S.No. 1. Purchase Group Purchase Order Creator

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4. Materials: - Staff Welfare Items (Other than Departmental Expenses), Festival Related Items. Perquisites: - Redefine of purchasing group and their assignment with materials. Solution: User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter. A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection. After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter User A purchase requisition no. ___________has been released. Purchase Order Creator A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order Purchase Requisition will be rejected by the approval authority an mail will be triggered by the system to user having text : A purchase requisition no ___________has been rejected (with Rejection Remarks) Approval Authority Matrix S.No. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. Location (Plant Code) RFL-1 ( 1001) RFL-2 (1002) RFL-3 (1003) RFL-4 (1004) RFL-5 (1005) RFL-6A (1006) RFL-6B (1007) RFL-7A (1008) RFL-7B (1009) RFL-8 (1010) Hirankudana Warehouse (1051) Footwear Park Warehouse (1055) Mundka Warehouse (1056) Warehouse at RFL-8 (1060) Warehouse at RFL-4 (1061) Mother Warehouse (1062) Concerned User Approval Authority Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Plant Head Warehouse Head (Mr. Vijay Wadhwani)

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17. 18. 19. 20. Concern:

Raw Material Warehouse (1091) Raw Material Warehouse (1092) Head Office (1100) HR Head Office (1100) (Store)

G.M. ( Materials ) (Mr. Amit Maindola) G.M.(HR) G.M.(Materials)

1. Discussions required for finalizing PR Creator in Plants /HO/WH (Whether individual user will be create purchase requisition from each department or only one user from each plant / location). 2. How many times a PR can be rejected 3. Is SMS required at the time of PR approval/rejection?

Purchase order Creator Matrix- To be discussed with CPD officials S.No. 1. Purchase Group Purchase Order Creator

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5. Materials: - Engineering & maintenance (Non-Regular Items) Perquisites: - Redefine of purchasing group, segregation of regular and non-regular materials and their assignment with materials. Solution: User will create a purchase requisition in SAP through transaction code ME51N and at the time of saving, an e-mail will automatically triggered by the system to next approval authority with following text matter. A purchase requisition no. ___________has been created of amount Rs. ___________. is available for release/approval, please go to below mentioned link for release/approval or rejection. After action taken (Release/Approval) by approval authority an e-mail will sent by the system to user and Purchase order creator, based on purchasing group, with following text matter User A purchase requisition no. ___________has been released. Purchase Order Creator A purchase requisition no ___________has been released/approved of amount Rs. ___________ and available for making Purchase order Purchase Requisition will be rejected by the approval authority and an mail will be triggered by the system to user having text : A purchase requisition no ___________has been rejected (with Rejection Remarks) Approval Authority Matrix Approval Authority Value of PR Rs. Value of 5000 1 Lac PR Rs. 1 Lac to 2 Lac V.P.(Hawaii)

S.No.

Location (Plant Code) RFL-1 ( 1001) RFL-2 (1002) RFL-3 (1003) RFL-4 (1004)

Concerned User

Value of PR < Rs.5000 Plant Head Plant Head Plant Head Plant Head

1. 2. 3. 4.

V.P.(Flite) President

5.

RFL-5 (1005) Plant Head

V.P.(Shoe)

6. 7.

RFL-6A (1006) RFL-6B (1007)

Plant Head Plant Head

V.P.(Flite)

Value of PR Rs. 2 Lac to 5 Lac ED(Mr. RiteshD ua) ED(Mr. Gaurav Dua) ED(Mr. Nikhil Dua) ED(Mr. Gaurav

Value of PR More than Rs. 5 Lac

CMD/MD

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8.

RFL-7A (1008) Plant Head

V.P.(Shoe)

9.

RFL-7B (1009) Plant Head

10. 11.

RFL-8 (1010) Hirankudana Warehouse (1051) Footwear Park Warehouse (1055) Mundka Warehouse (1056) Warehouse at RFL-8 (1060) Warehouse at RFL-4 (1061) Mother Warehouse (1062) Raw Material Warehouse (1091) Raw Material Warehouse (1092) Head Office (1100) IT Head Office (1100) Finance (A/c) Head Office (1100) Finance ( TAX) Head Office (1100) Finance ( Legal) Head Office (1100) CPD Head Office (1100) HR Head Office (1100) Sales & Mkt. Head Office

Plant Head

V.P.(Flite)

Dua ED(Mr. RiteshD ua) ED(Mr. Nikhil Dua) ED(Mr. Rahul )

12.

13.

14. 15. 16.

Warehouse Head (Mr. Vijay Wadhwani)

President

ED(Mr. Gaurav Dua

17.

18.

G.M. ( Materials ) (Mr. Amit Maindola) G.M. ( IT) G.M.(Account s) G.M.(Taxation ) G.M.(Account s) G.M.(Material s) G.M.(HR) G.M.(Sales)

Sr.V.P (Materials)

19. 20.

ED(Mr. RiteshDua) ED(Mr. RiteshD ua) CFO

21.

22.

23. 24. 25.

Sr.VP(Materials) ED(Mr. RiteshDua) VP(Sales) ED(Mr. Gaurav Dua Page 9 of 10

26.

G.M.(Sales)

27. 28.

(1100) Advertisement Head Office (1100) SCM Head Office (1100) Export Head Office (1100) Logistic Head Office (1100) (Store)

G.M. ( SCM) G.M.( Export)

President ED(Mr. RiteshDua) President ED(Mr. RiteshD ua) ED(Mr. Gaurav Dua ED(Mr. RiteshD ua)

29.

G.M.(Logistic)

30.

G.M.(Material s)

Sr.VP(Materials)

Concern: 1. Discussions required for finalizing PR Creator in Plants / WH / HO (Whether individual user will be create purchase requisition from each department or only one user from each plant / location). 2. How many times a PR can be rejected 3. Is SMS required at the time of PR approval/rejection? Purchase order Creator Matrix- To be discussed with CPD Officials. S.No. 1. Purchase Group Purchase Order Creator

E-Mail sending Matrix:-To be discussed the PR Creator User in each Location S.No. User Name User E-mail Level-5 E-mail Level-4 E-mail Level-3 E-mail Level-2 E-mail Level-1 E-mail

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