JOB TITLE: Administrator

GRADE/SALARY: Spine Point 1-12 (12,773 – 16,621 ) P.A

HOURS OF WORK: Full -Time 37 hours per week
Monday - Friday 9:00 – 17:00
Once a Month Monday will be 12:00 – 20:00

RESPONSIBLE TO: Finance Office, Streetwise Young Peoples Project

MAIN DUTIES: The following list is typical of the level of duties which the
post holder will be expected to perform. It is not
necessarily exhaustive and other duties of a similar type
and level may be required from time to time.

1. To provide administrative support to all Streetwise Staff and Management

Committee. To attend meetings, take & type minutes and distribute meeting papers
accordingly. To set up and maintain effective communication systems for all staff
teams.
2. To keep the project monitoring data base up to date. This will involve data inputting.
3. To create and maintain systems for recording the monitoring and evaluation of
Streetwise services.
4. To maintain the project website and mailing lists.
5. To undertake filing and photocopying as required and to maintain a centralised
filing system for all staff.
6. To deal with incoming and outgoing post, answering letters where necessary, and
ensuring an adequate supply of postage.
7. To be responsible for the maintenance of office equipment e.g. photocopier, fax
machine, computer/software and telephone system, as well as ordering and
maintaining the project’s stationery stock and resources for the service.
8. To act as the first point of contact in order to handle enquiries from the general
public and other agencies on the telephone and in person.
9. To assist the counselling service in sending out letters to clients.
10. To set up new staff personnel files and maintain personnel records
11. To input absenteeism information into HR management system.
12. To administrate the recruitment process for all new vacancies, advertising and
monitoring the application process in line with data protection and confidentiality.
13. To help in the preparation of AGM, annual review and other Streetwise events or
training i.e.:-book rooms as well as organise refreshments.
14. To be responsible for the implementation of Health and Safety regulations.
15. To work in line with the projects policy on confidentiality.
16. To promote and implement anti-discriminatory and equal opportunities policies in all
aspects of service delivery and employment.

1
 STREETWISE
PERSON SPECIFICATION – PROJECT ADMINISTRATOR

FACTOR ESSENTIAL DESIRABLE ASSESSMENT

1. SKILLS, KNOWLEDGE AND 1. Microsoft Windows. Application Form.

APTITUDES 2. Effective verbal and written Interview.
communication skills. References.
3. Good organisational skills. Test.
4. Ability to prioritise workload.
5. Methodical and accurate approach
with good attention to detail.
6. Able to work under pressure
2. QUALIFICATIONS AND 1. Administrative qualification e.g. Application Form.
TRAINING NVQ Level 2 in Business Certificates.
Administration or equivalent. Test.
2. RSA 11 Typing or equivalent
(minimum 45 wpm).

3. EXPERIENCE 1. 2 years administrative experience. 1. Minute taking experience. Application Form.

2. Establishing and maintaining 2. Experience of working in the Interview.
effective office systems and community or voluntary sector. References.
procedures. 3. Organising events and training
3. Ability to work on own initiative with programmes.
minimum supervision. 4. Recruitment processes.
4. DISPOSITION 1. Ability to work in a team and willing Application Form.
to assist colleagues. Interview.
2. Pleasant and open manner. References.
3. Ability to communicate with young
people and other agencies.
5. SPECIAL REQUIREMENTS 1. Ability to maintain confidentiality. Interview.
2. Committed to anti-discriminatory
practice and equal opportunities.
3. Willingness to work flexible hours
including occasional evening
meetings – with prior arrangement.