25 Very Useful Keyboard Shortcuts

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 To format any selected object To insert current date To insert current time To repeat last action To edit a cell comment To autosum selected cells To see the suggest drop-down in a cell To enter multiple lines in a cell To insert a new sheet To edit active cell To hide current row To hide current column To unhide rows in selected range To unhide columns in selected range To recalculate formulas To select data in current region To see formulas in the worksheet While editing formulas to change the reference type from absolute to relative vice versa To format a number as currency To apply outline border around selected cells To open the macros dialog box To copy value from above cell To format current cell with comma formats To go to the next worksheet To go to the previous worksheet To get the first name of a person To calculate mortgage payments To get nth largest number in a range To get nth smallest number in a range To generate a random phone number To count number of words in a cell To count positive values in a range To calculate weighted average To remove unnecessary spaces To format a number as SSN using formulas To find age of a person based on DOB press ctrl+1 press ctrl+; press ctrl+shift+; press press F4 press shift + F2 press alt + = press alt + down arrow press alt+enter press shift + F11 press F2 (places cursor in the end) press ctrl+9 press ctrl+0 press ctrl+shift+9 press ctrl+shift+0 press F9 press ctrl+shift+8 press ctrl+shift+` (ctrl+~) press F4 press ctrl+shift+4 (ctrl+$) press ctrl+shift+7 press alt+F8 press ctrl+ press ctrl+shift+1 press ctrl+shift+pg down press ctrl+shift+pg up use =left(name,find(" ",name)-1) use =PMT(interest-rate,number-ofpayments,how-much-loan) use =large(range,n) use = small(range,n) use =randbetween(1000000000,9999999999), needs analysis toolpak if you are using excel 2003 or earlier use =len(trim(text))len(SUBSTITUTE(trim(text)," ","")) use =countif(range,">0") use SUMPRODUCT() function use =trim(text) use =text(ssn-text,"000-00-0000") use =TEXT((NOW()-birth_date)&"","yy ""years"" m ""months"" dd ""days"""), output will be like 27 years 7 months 29 days

20 Situations and How to Solve them using Excel Formulas

37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61

To get name from initials from a name To get proper fraction from a number (for eg 1/3 from 6/18) To get partial matches in vlookup To simulate averageif() in earlier versions of excel To debug your formulas To get the file extension from a file name To quickly insert an in cell micro-chart COUNT() only counts number of cells with numbers in them, if you want to count number of cells with anything in them Using named ranges in formulas saves you a lot of time. To define one To format a number as SSN To format a phone number To show values after decimal point only when number is less than one To remove grid lines from excel worksheet To hide a worksheet To align multiple objects, like charts, drawings, pictures To freeze rows on top To disable annoying formula errors To change the shape of cell comments from rectangle to some other symbol To transpose a range of cells To save data filter settings so that you can reuse them again To select all formulas To select all constants To clear formats from a range To move a chart and align it with cells To create an instant micro-chart from your normal chart use camera tool

use IF(), FIND(), LEN() and SUBSTITUTE() formulas use =text(fraction, "?/?") use * operator like this: =vlookup("abc*",lookup_range,return_column) use =sumif(range, criteria)/countif(range, criteria) select the portions of formula and press F9 to see the result of that portion use =right(filename,3) (doesnt work for files that have weird extensions like .docx, .htaccess etc.) use REPT() function use COUNTA() just select some cells, and go to menu > insert > named ranges > define use the custom format code "000-00-0000" use the custom format code "000-000-0000" use [<1]_($#,##0.00_);_($#,##0_) as formatting code go to menu > tools > options > and un-check grid lines option. (Excel 2007: office button > excel option > advanced) go to menu > format > sheet > hide use drawing toolbar > align and select alignment option select the a row and use menu > window > freeze panes go to menu > tools > options > error checking tab and disable errors you dont want to see select the comment, go to drawing tool bar and change the shape from there copy the cells, go to empty area, and press alt+e+s+e use custom views press CTRL+G, select "special" and check "formulas" press CTRL+G, select "special" and check "constants" select menu > edit > clear > "formats" hold down ALT key while moving the chart

15 Excel Tips on Improving Productivity Using Excel

9 Charting Tips for Everyone

62 63 64 65 66 67 68 69 70 71 72 73 74 75

Understand data to ink ratio to reduce chart junk, using even a pixel more of ink than what is needed can reduce your charts effectiveness Combine two different types of charts when one is not enough, to use, add another series of data to your sheet and then right click on it and change the chart type To reverse the order of items in a bar / column chart, just click on y-axis, press ctrl+1, and check "categories in reverse order" and "x-axis crosses at maximum category" options To change the marker symbol or bubble in a chart to your own favorite shape, just draw any shape in worksheet using drawing toolbar, then copy it by pressing ctrl+c, now go to the chart and select markers (or bubbles) and press ctrl+v To create partially overlapped column / bar charts, just use overlap and gap settings in the format data series area. A overlap of 100 will completely overlap one series on another, while 0 separates them completely. To increase the contrast of your chart, just remove grayish background color that excel adds to the chart (in versions excel 2003 and prior) To save yourself some trouble, always try to avoid charts like 3D area charts (unstacked), radar charts, 3D Lines, 3D Columns with multiple series of data, Donut charts with more than 2 series of data To improve comparison, replace your radar charts with tables Remove any vertical grid-lines Change horizontal grid-line color from black to a very light shade of gray Adjust chart series colors to get better contrast Adjust font scaling (for versions excel 2003 and prior) Add data labels and remove any axis (axis labels) if needed Remove chart background colors

6 simple steps for better chart formats