STRATEGIC INDIA-JAPAN COOPERATIVE PROGRAMME GUIDELINES FOR APPLICATIONS SUBMITTED UNDER CALL FOR PROPOSALS (2007) The Department

of Science and Technology (DST) of the Government of India and Japan Science and Technology Agency (JST) have started a new programme for joint f nding of Indian!Japanese joint research projects in m t ally agreed fields to achieve world!class scientific res lts" leading towards new innovative technologies# JST and DST invite Japanese and Indian scientists $ researchers to s %mit proposals for cooperative research projects in the research field descri%ed %elow# An important criterion of the proposed colla%oration is that it sho ld % ild on and reinforce already on!going research activities RESEARCH AREAS COVERED & ltidisciplinary 'esearch (ield" which com%ines Information and )omm nications Technology with *ther (ields+ (& ltidisciplinary I)T) has %een identified as the field of research for the present call for proposal# PROSPECTIVE APPLICANTS DST and JST invite Indian and Japanese researchers to s %mit proposals for cooperative research projects in the research field descri%ed a%ove# An important criterion of the proposed colla%oration is that it sho ld % ild on and reinforce already on!going research activities in each research gro p and contri% te significant added val e to these# 'esearchers from the ind stry may participate in the joint colla%oration# ,owever the -rincipal Investigator in India sho ld %e affiliated with a Government or Government recogni.ed research $ academic instit tion in a permanent position# APPLICATION Japanese and Indian applicants shall write a common application form that shall %e s %mitted to JST and DST in parallel# The application form shall %e written in /nglish# (or Japanese applicants" a Japanese version is also re0 ired# (or Indian applicants additional information may %e re0 ested if re0 ired# 1. Su !"##$% &' $((%")$#"&* F&+!, D ly filled applications sho ld reach JST and DST %efore or on the designated $((%")$#"&* -.$-%"*. "... Au/u,# 100 2007. Japanese researchers shall s %mit the forms to JST thro gh its online system (https1$$p f#jst#go#jp$r0p)# (or Indian applicants" the Application forms and G idelines may %e downloaded from www#stic!dst#org or www#dst#gov#in and 23 hard copies and one soft copy are re0 ired to %e s %mitted# thro gh proper channel# (or any details following may %e contacted 1 I*-"$ 1 Dr# 'ajiv Sharma" Scientist 4G5$Adviser" International )ooperation" Department of Science and Technology (DST)" &inistry of Science and Technology" Technology 6hawan" 7ew &ehra li 'oad" 7ew Delhi!223328" /!mail 1 rajivdst9nic#in J$($* 1 &s# Saori Ts chiya" )hief" Department of International Affairs" Japan Science and Technology Agency (JST)" Tel# :;2!<!=>2?!@<@=" (aA :;2!<!=>2?!@<@B" /!mail 1 sts chiy9jst#go#jp 2. A((%")$#"&* F&+!,2 The following application forms shall %e prepared in /nglish (/) and Japanese (J" for Japanese applicants only)# Application forms iss ed %y JST for Japanese researchers and %y DST for Indian researchers may %e slightly different from each other to reflect different circ mstances of each organi.ations" applicants and relations %etween them#

(orm 2 J$/ Application o tline (title of cooperative research project" names of research leaders" cooperative research period) (orm > J$/ Information on research leaders (their )Cs) (The description shall incl de a short ) rric l m Citae ()C) from %oth Japanese and Indian research leaders" which incl de %asic information on ed cation" past and present positions and mem%ership of relevant organi.ations$associations# /ach description sho ld not %e more than 2$> page A?#) (orm < J$/ 7ame list of researchers committed to a cooperative research project in Japan and India (orm ? J$/ Description of a cooperative research project incl ding the points stated a%ove ( a) ! g)" maAim m 8 pages)# (orm = J$/ -lan for a cooperative project (orm 8 / -apers and other p %lications %y research leader from Japanese side in the past = years# (orm @ / -apers and other p %lications %y research leader from Indian side in the past = years 6 dget plan for a project

(orm ; J$/

AnneA re )hecD Eist (to be submitted only by the Indian Side to DST) F&+! "* J$($*.,. L$*/u$/. (F&+! 1-3 4 5 J) $+. #& '"%%.$*- !$6 . -&8*%&$-.- '+&! #7. JST 8. ,"#.. F Application forms shall incl de1 a) -roject description incl ding how colla%oration will %e carried o t" with clear statements of what roles Japanese and Indian researchers will play respectively in a proposed projectG %) Description on eApected res lts of a proposed project" scientifically as well as in terms of its relevance to the ind stry and societyG c) Description on ongoing activities and specific advantages of Japanese and Indian gro ps respectively" which for the %asis for a proposed project# d) Description on eApected added val es from a proposed project" incl ding how competence" technology and other reso rces in each gro p complement each otherG e) Description of how a proposed project is eApected to help strengthen research cooperation %etween Japan and India in the long r nG f) Description on added val es eApected from a m ltidisciplinary approach in a proposed projectG and 6 J$($*.,. R.,.$+)7.+,

g) Disc ssion on how a proposed joint project eAcels in other compara%le activities worldwide# FINANCIAL SUPPORT 2# JST may provide approAimately = million yen per project per year in average for an approved cooperative research project to %e carried o t %y Japanese researchers % t a total % dget for each project over a f ll <!year period (i#e#" <8 months) sho ld not eAceed 2= million yen or e0 ivalent" in principle# (/Aample1 a proposal envisaging a % dget of 8 million yen for the first year" = million yen for the second year" and ? million yen for the third year is also possi%le#)

DST may provide an approAimately e0 ivalent amo nt per project per year in average for approved activities to %e carried o t %y Indian researchers in cooperative research projects# 6 dgets will differ depending on contents of activities and % dgetary restrictions of JST and DST# ># S pporting -eriod 1 The cooperative research period shall %e < years (i#e#" <8 months) in total" co nting from the start date# <# Details of S pport 1 This programme is designed to s pport additional eApenses related to Japanese!Indian research cooperation" with the precondition #7$# !$"* +.,.$+)7 "*'+$,#+u)#u+., $+. $%+.$-6 .*,u+.- "* .$)7 +.,.$+)7 /+&u(# <#2 Treatment of intellect al property 1 If intellect al property rights (patents" tility model or design rights" rights to programmes" data%ases and other intangi%le property and Dnow!how and so on) are generated as a res lt of a s pported project nder this programme" concerned Indian and Japanese research instit tes and scientists$ researchers sho ld ade0 ately disc ss the ownership of them to one another# (or Indian researchers5 information" a contract to %e made %etween JST and Japanese instit tes to which s pported Japanese research leaders %elong" stip lates that Article <3 of the Eaw on Special &eas res for Ind strial 'evitali.ation (Japanese version of the 6ayh! Dole Act) shall apply to all intellect al property rights generated as a res lt of a s pported project" and that in principle" this can %ecome the property of instit tes to which research leaders %elongs# <#> ( nded eApenses 1 ( nded eApenses incl de costs for implementing research eAchanges and performing research activities# (2) Direct )ost 2) /Apenses for research eAchanges (a) Travel eApenses 1 In principle" travel eApenses sho ld %e %ased on r les of instit tes to which research leaders %elongs# (or Japanese researchers visiting India" JST provides a ret rn air ticDet and premi m for overseas medical ins rance and DST wo ld provide them local hospitality (accommodation" meals or per diem in lie of and local transport)# Similarly for Indian scientists visiting Japan" DST provides a ret rn air ticDet and premi m for overseas medical ins rance and JST wo ld provide them local hospitality (accommodation" meals or per diem in lie of and local transport)# (%) /Apenses for holding meetings and worDshops >) *ther eApenses (a) /Apenses for facilities and minor e0 ipment (%) /Apenses for cons ma%les (c) /Apenses for personnel (d) *thers" s ch as eApenses for creating software" renting of leasing e0 ipment" transporting e0 ipment" etc# (>) Indirect )ost 1 *verhead eApensesF as per the eAisting norms of DST and JST (<) /Apenses not covered 1 /Apenses stated %elow shall %e covered nder this programme1 2) /Apenses related to ac0 iring real estate or constr cting % ildings or other facilities >) /Apenses related to dealing with accidents or disasters occ rring d ring cooperative research periods <) *ther eApenses nrelated to implementation of this cooperative research project EVALUATION OF PROJECT PROPOSALS

2# /val ation proced re 1 )ommittees consisting of eAperts selected %y JST and DST respectively will eval ate all the proposals# 6ased on res lts of the eval ation" JST and DST will maDe a common decision regarding s ccessf l proposals# ># /val ation criteria 1 The following general eval ation criteria will apply to each proposed project1 >#2 )onformity with programme aims and designated research field1 -roposed activities shall conform to the aims of the programme and the research field that the programme designates# In addition" proposed activities will %e s pported %y instit tional reso rces availa%le# >#> )apa%ility of research leaders (one on each side)1 'esearch leaders shall have the insight or eAperience necessary for p rs ing proposed activities and the a%ility to manage cooperation and reach project goals d ring this programme5s period of s pport# >#< Appropriateness of plan1 A plan shall incorporate an appropriate system for implementing proposed activities and %e realistic in relation to a project % dget# >#? /Apected o tcome of -roject Activities1 -roposed activities shall %e eApected to achieve any of the following" thro gh cooperation with researchers in India and Japan1 ! *pening p of a new field or new advances in science and technology thro gh creation of new scientific Dnowledge in an eAisting research field" ! 7 rt ring of researchers a%le to play a central role in f t re research eAchanges with a co nterpart co ntry" and ! S stained development of research eAchanges# >#= *n!going research activity1 A proposed colla%oration shall % ild on" reinforce and add significant val e to already on!going research activities in each research gro p# <# 7 m%er of projects to %e s pported 1 ApproAimately = projects for the first call# RESPONSIBILITIES OF RESEARCH LEADERS AFTER PROPOSAL ARE APPROVED After a proposal has %een approved" research leaders and their affiliated instit tes shall o%serve the following when carrying o t a cooperative research and tili.ing s pported eApenses nder this programme# 2# Ann al -rogress 'eport to %e s %mitted to JST (Japanese 'esearch Eeader only) and DST (Indian 'esearch Eeader only) At the end of each fiscal year" Japanese research leader shall promptly s %mit a progress report on the stat s of research eAchanges" and the instit te with which the research leader is affiliated shall promptly s %mit a financial report on s pported eApenses# Similar periodic reports wo ld %e s %mitted to DST %y the Indian research leader# ># (inal 'eport to %e s %mitted to 6oth JST and DST After completion of a period of international research eAchange" research leaders shall promptly s %mit a final report to %oth JST and DST# 7ot only a financial statement % t also a technical report on project activities incl ding eAchange visits is re0 ired# A report shall also incl de a general s mmary (maAim m = A? pages) compiled jointly %y %oth Japanese and Indian research gro ps# If papers descri%ing res lts of research eAchange are presented to academic jo rnals" societies and so on" copies of s ch papers sho ld %e attached to the final report# FFFFF

(orm!2/ (H>33@ Strategic Japanese!Indian )ooperative -rogramme on Mu%#"-",)"(%"*$+6 R.,.$+)7 F".%-0 87")7 )&! "*., I*'&+!$#"&* $*- C&!!u*")$#"&*, T.)7*&%&/6 8"#7 O#7.+ F".%-,9 'esearch (ield

Title of )ooperative 'esearch -roject

Japanese 'esearch Eeader 7ame (() (S) Title (aA

*rgani.ation Division$Department Address Tel /!&ail Indian 'esearch Eeader 7ame (() (S)

*rgani.ation Division$Department Address Tel /!&ail -roposed -eriod of )ooperative 'esearch -roject $$$$(d$m$y)(Hears I&onths) (aA Title

(orm!>/ Japanese 'esearch Eeader5s Information

Indian 'esearch Eeader5s Information

(orm!</ 'esearchers in Japanese 'esearch Team 7ame Eeader 'esearchers *rgani.ation" Division Title Degree Specialty

'esearchers in Indian 'esearch Team 7ame Eeader 'esearchers *rgani.ation" Division Title Degree Specialty

(orm!?/ Descriptions of the )ooperative research project J !$:"!u! ; ($/., (7ote1 sho ld incl de eApected o tcome of the project incl# significance for ind stry and society" special strengths of the research gro ps" the eApected added val e incl# how the gro ps complement each other" how cooperation can %e strengthen over time" eApected added val e d e to com%ination of life science and other scientific fields" worldwide comparison of similar activities" method and agreement concerned Intellect al -roperty thereof#)

(orm!=/ -lan for the )ooperative -roject (with clear description of research activities on %oth sides as well as of the elements of cooperation and eAchange) Japanese!side Indian!side (Starting Date of the cooperative projectKKKKKKKKKKKKKKKKK) (Starting Date of the cooperative projectKKKKKKKKKKKKKKKKK)

(orm!8/ 'esearch Eeader in Japanese 'esearch Team 7ame1 *rgani.ation1 &ain Scientific - %lications or -atent Applications in the last = years

(orm!@/ 'esearch Eeader in Indian 'esearch Team 7ame1 *rgani.ation1 &ain Scientific - %lications or -atent Applications in the last = years

(orm!;/ 6 dget plan for the project (one for the Indian side and one for the Japanese side) Japanese!side - 2st year (Total) (2) /Apenses for research activities 2) Salaries for the Japanese researchers >) /Apenses for facilities and e0 ipments <) /Apenses for cons ma%les ?) *ther (>) /Apenses for research eAchanges 2) Travel /Apenses >) /Apenses for organi.ing symposi m" etc# (<) *verhead /Apenses - >nd year (Total) (2) /Apenses for research activities 2) Salaries for the Japanese researchers >) /Apenses for facilities and e0 ipments <) /Apenses for cons ma%les ?) *ther (>) /Apenses for research eAchanges 2) Travel /Apenses >) /Apenses for organi.ing symposi m" etc# (<) *verhead /Apenses Indian!side - 2st year (Total) (2) /Apenses for research activities 2) Salaries for the Swedish researchers >) /Apenses for facilities and e0 ipments <) /Apenses for cons ma%les ?) *ther (>) /Apenses for research eAchanges 2) Travel /Apenses >) /Apenses for organi.ing symposi m" etc# (<) *verhead /Apenses - >nd year (Total) (2) /Apenses for research activities 2) Salaries for the Japanese researchers >) /Apenses for facilities and e0 ipments <) /Apenses for cons ma%les ?) *ther (>) /Apenses for research eAchanges 2) Travel /Apenses >) /Apenses for organi.ing symposi m" etc# (<) *verhead /Apenses

AnneA re (to %e s %mitted %y the Indian Side only) CHEC<LIST 2# Title of the -roject ># Initiating Instit te of project <# Sponsoring Agency$&inistry ?# Total cost of the project 7at re and L ant m of foreign colla%oration so ght (i) (ii) (iii) (iv) (v) (inancial s pport1 /0 ipment s pport Technical s pport &anpower training &iscellaneo s 1 1 1 1 1 1 1 1 1

=# Is there any possi%ility" however 1 remote of se of data" information of res lt of the worD which may impinge on India5s national sec rityM If yes" the nat re of s ch a se may %e indicated# (In case the concerned scr tini.ing &inistry do not have clear answer" the matter sho ld %e referred to the D'D* and &,A for eAamination)# II. ORIGIN OF THE PRJECT AND ITS SPONSORS 1

8# If the proposal is foreign!originated" what is the %acDgro nd of the foreign agency or organi.ation which is sponsoring the projectM Information a vaila%le" if any on past colla%oration %y foreign agency with Indian Instit tion# @# Are the foreign agency" organi.ation" scientists concerned" Dnown to have taDen p any project of military significance in the past or are Dnown to %e associated with any military organi.ation or projectM (if the a%ove information is not Dnown or if there is definite information that there is no s ch association" these sho ld %e clearly indicated)# ;# Is the proposer (Indian) Dnown to the foreign colla%orator and his gro p for some time and has this emerged nat rally from the research worD done %y the two sidesM

III.

FUNDING OF THE PROJECT

B# Is the foreign so rce Dnow to have f nded research into sensitive and national sec rity areas in its own co ntry or in other co ntriesM 23# Are there reasons to %elieve that the foreign so rce is a cover name for some other sponsorM III. ADMINISTRATION AND CONTROL OF THE PROJECT

22# Give a list of the liDely places of visit 1 within the co ntry planned %y the foreign colla%orator# Also give a list of the instit tions which the colla%orator is liDely to visit# 2># Nill any sensitive so rce material %e referred to d ring the co rse of the researchM 2<# (I) Does the colla%oration involve a) Transfer of %iological material(s) %) Ose of radioactive materials c) Ose of environmentally or otherwise ha.ardo s material(s) d) Ose of Genetically &odified *rganisms e) (ield trials or testing f) /thical iss es g) Iss es related to Intellect al -roperty 'ights (I-') 2?# If answer to any section of 0 estion 1 2< is yes" are the investigators$ proposers aware of the relevant reg lations and have they agreed to a%ide %y themM 2=# Nill the research %e cond cted in 1 accordance not only with the co ntry5s own ethical and environmental standards" % t with international standards as wellM 1 1 1 1 1 1 1

Signat re with date of the -rincipal Investigator

Signat re with date and seal of ,ead of Department$ Instit te