SL.NO 1. 2.

Introduction Literature Survey

Content DESCRIPTION

Page no 1

3.

System Study 3.1 3.2 3.3 3.4 Existing system Demerits Proposed System Merits

4.

System Specification 4.1 Hardware Specification 4.2 Software Specification Software Specification System Analysis and Design 6.1 System Design 6.2 Feasibility Analysis Project Description System Testing Database Design Conclusion Scope and Future Enhancement Bibliography Appendix I Appendix - II

5. 6.

7. 8. 9. 10. 11. 12. 13. 14.

SYNOPSIS

The main aim of the project is to provide utility to maintain day to day operations of stock. This software helps them to store all transactions electronically in a system, which in turn saves lot time, money and energy.

An application is to automate the existing system of manually maintain the records of the counter sales, purchases, reorder levels, Supplier and Customer monetary positions and other related transactions made at the counter.

Introduction

Nowadays, more and more companies tend to use any available software to maintain information over a long term. We design the Automated Inventory Management System to approach this goal with features that help improve data consistency, maintain necessary inventory level. With these goals in mind, we decide to incorporate design philosophy as well as user friendly interface into the system, meanwhile to have powerful functions that manifest all the users requirements and needs. One concern is how to reflect inventory level as quick as possible, since the sales of liquor occupy a large proportion compared with the daily transactions of the entire restaurant. Therefore, liquors inventory level changes constantly. In order to monitor these changes over periods, the Automated Inventory Management System can efficiently and accurately accomplish it while provides other services to the restaurant such as recording daily liquor sales.

To users, the system can provide instant information about all inventory items. Therefore users who manage stock level can immediately solve any shortage problems, since the system provides easy-to-use interface for users to see inventory levels. By recording daily sales, the system updates inventory constantly with the help of database management system running as the back end.
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During the process of development, we are able to gather all the necessary requirements over small intervals. Consequently, more and more services are added to the system to provide better management solutions. By separating different users privilege, the system can assure different level of security to the inventory information. For example, managers privileges are added to the system when non-operation errors occur. After log in to the system with uniquely assigned password, manager will be able to modify all lists of orders which have been processed and stored. The system not only provides static services to restaurant, but initializes dynamic extensible inventory lists. Manager with advanced privileges can also modify the display to reflect newly added

items. The accompanying screen shot demonstrate this convenient inventory management system.

LITERATURY SURVEY Most financial literature contains information about numerous factors influencing the value. Among those factors is the net working capital and elements creating it, such as the level of cash tied in accounts receivable, inventories and operational cash balances A large majority of classic financial models proposals, relating to the optimum current assets management, were constructed with net profit maximization in view. In order to make these models more suitable for firms, which want to maximize their value, some of them must be reconstructed. In the sphere of inventory management, the estimation of the influence of changes in a firms decisions is a compromise between limiting risk by having greater inventory and limiting the costs of inventory. It is the essential problem of the corporate financial management. The basic financial inventory management aim is holding the inventory to a minimally acceptable level in relation to its costs. Holding inventory means using capital to finance inventory and links with inventory storage, insurance, transport, obsolescence, wasting and spoilage costs. However, maintaining low inventory level can, in turn, lead to other problems with regard to meeting supply demands. It is the result of opportunity costs of money tied in with inventory and generally of costs of inventory managing. Both the first and the second involve modification of future free cash flows, and in consequence the firm value changes. Inventory changes (resulting from changes in inventory management policy of the firm) affect the net working capital level and the level of operating costs of inventory management in a firm as well. These operating costs are result of storage, insurance, transport, obsolescence, wasting and spoilage of inventory

System Study

Existing System:In the existing system the sales can purchase the products only manual nothing but he went to the supermarket buying the goods in this no reliability after buying the products some time returns is not allowed or if allow every we need go to shops return to the goods it is time consuming process. In farmer days online shopping sites not maintain the all much products. When we want to purchase the products redirect into different sites and buying in case the user need to maintain all sites transaction. It is not easy to handle.

DISADVANTAGES OF EXISTING SYSTEM Existing system is maintaining the information about testing only in Excel sheet. Many processing that can be done by computer is performed manually. This Existing system is having problem like we cant find out particular stock within our time. Also the daily report, weekly report and total stock report creation is difficult. Also, the Excel sheet is not having that much security. Anyone can open and edit.

Proposed System:This project is to develop for an Sales and Inventory Management System (SIMS) for a departmental store. This system can be used to store the details of the inventory, update the inventory based on the sale details, produce receipts for sales, generate sales and inventory reports periodically etc. This is one integrated system that contains both the user component (used by salespersons, sales managers, inventory managers etc) and the admin component (used by the administrators for performing admin level functions such as adding new items to the inventory, changing the price of an item etc).

This system runs on multiple terminals, offers a GUI interface to its users and connects to a common database(s). MERITS Easy to maintain and manipulate. Generate Reports Easily. Generate Information to User. Reduce the manual errors. The reports are generated with Corresponding datas in the database, as per the requirements of the user

SYSTEM SPECIFICATION: HARDWARE CONFIGURATION Processor Processor Speed RAM Hard Disk Keyboard Mouse : : : : : : Intel Pentium Family 250MHz to 667 MHz 128 MB to 512 MB 4 GB or higher Standard 104 enhanced keyboard Local PS/2

SOFTWARE CONFIGURATION Operating System Web Server Web Browser Front-End Tool Client side Script Server side Script Back-End Tool Dynamic Tool : : : : : : : : Windows 98/2000/XP/NT Apache Mozilla Fire fox HTML JavaScript PHP My SQL CSS

SOFTWARE SPECIFICATION

The software selected for this project is PHP, which provides a frame for using different technology, like JavaScript, CSS. Reason for choosing PHP script is that, it is suitable for coding server side program and we can also add JavaScript in the source code for various validations. PHP also provides some inbuilt tools for validating various fields in containing in a Form which is to be filled by the user.

Data base technology has been described as one of the most rapidly growing areas of computer and information science. It is no exaggeration to say that many thousands of organizations have become critically dependent on the continued and successful operations of a database system. Organization needs security, scalability, easy to install the software and capable of storing huge amount of data so we selected MSQL as a backend.

PHP is an open-source page scripting/tinplating system that is very similar to JSP and ASP. It defines its own scripting language, which looks and feels a lot like Perl. JSP uses Java as its scripting language (although some implementations support JavaScript, such as Caucho). ASP uses VBScript.

PHP is very popular -- it is used on over a million web sites -- but its main advantage (IMHO) seems to be that the language, being more "script" and Perllike, is less intimidating to the great unwashed mass of HTML monkeys and hackers. In the long run, JSP and Java provide a more powerful system.

PHP - What is it? PHP is an HTML-embedded scripting language. Much of its syntax is borrowed from C, Java and Perl with a couple of unique PHP-specific features thrown in. The goal of the language is to allow web developers to write dynamically generated pages PHP What does it do? It is also helpful to think of PHP in terms of what it can do for you. PHP will allow you to: Reduce the time to create large websites. Create a customized user experience for visitors based on information that you have gathered from them. Open up thousands of possibilities for online tools. Allow creation of shopping carts for e-commerce websites. HTML - Know the syntax and especially HTML Forms. Basic programming knowledge - This isn't required, but if you have any traditional programming experience it will make learning PHP a great deal easier. Usage of PHP:

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In year 2000 there were only few hundred web sites developed in PHP. By year 2007 number increased to more than 2, 00, 000, 00 and number is increasing and increasing. Now a days most popular web site with heavy traffic has been developed in PHP. PHP is a general-purpose scripting language that is especially suited for web development. PHP generally runs on a web server. Any PHP code in a requested file is executed by the PHP runtime, usually to create dynamic web page content. It can also be used for command-line scripting and client-side GUI applications. PHP can be deployed on most web servers, many operating systems and platforms, and can be used with many relational database management systems. It is available free of charge, and the PHP Group provides the complete source code for users to build, customize and extend for their own use. PHP Security: The National Vulnerability Database stores all vulnerabilities found in computer software. The overall proportion of PHP-related vulnerabilities on the database amounted to: 20% in 2004, 28% in 2005, 43% in 2006, 36% in 2007, and 35% in 2008. Most of these PHP-related vulnerabilities can be exploited remotely: they allow hackers to steal or destroy data from data sources linked to the web server (such as an SQL database), send spam or contribute to DOS attacks using malware, which itself can be installed on the vulnerable servers. These vulnerabilities are caused mostly by not following best practice programming rules: technical security flaws of the language itself or of its core libraries are not frequent (23 in 2008, about 1% of the total). Recognizing that programmers cannot be trusted, some languages include taint checking to detect automatically the lack of input validation which induces many issues. Such a

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feature is being developed for PHP, but its inclusion in a release has been rejected several times in the past. Hosting PHP applications on a server requires a careful and constant attention to deal with these security risks. Its flexibility knows no end. There are advanced protection patches such as Suhosin and Hardening-Patch, especially designed for web hosting environments. Installing PHP as a CGI binary rather than as an Apache module is the preferred method for added security. Syntax: <Html> <Head> <Title>PHP Test</title> </head> <Body> <? Php echo Hello World '; ?> </body> </html>

Zend framework: Zend Framework (ZF) is an open source, object-oriented web application framework implemented in PHP 5 and licensed under the New BSD License.
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History: Zend Framework was conceived in early 2005 while many new frameworks, such as Ruby on Rails and the Spring Framework, were gaining popularity in the web development community. ZF was publicly announced at the first Zend Conference in October 2005.On July 1, 2007, Zend Framework 1.0 was released. Features: Zend Framework features include: All components are fully object-oriented PHP 5 and are E_STRICT compliant Use-at-will architecture with loosely coupled components and minimal interdependencies Extensible MVC implementation supporting layouts and PHP-based templates by default Support for multiple database systems and vendors, including MySQL, Oracle, IBM DB2, Microsoft SQL Server, PostgreSQL, SQLite, and Informix Dynamic Server Email composition and delivery, retrieval via mbox, Maildir, POP3 and IMAP4 Flexible caching sub-system with support for many types of backbends, such as memory or a file system. Zend server: Zend Server is a Web Application Server for running business-critical PHP applications. It installs a complete PHP stack using installers that are native to the operating system (Zend Server supports Windows and Linux, and the
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community edition of Zend Server also supports Mac OS X). Zend Server includes application monitoring, problem diagnostics, performance improvement

capabilities, Web administrator console, database connectivity, Java connectivity, and more. The product is supported by Zend. The community edition of Zend Server can be used free of charge in development or production. This edition does not include monitoring, diagnostics, page caching, committed software updates and technical support. How does MySQL work? MySQL is a database server program and as such is installed on one machine, but can 'serve' the database to a variety of locations. To explain look at the following diagram.

The MySQL Server is installed on a Server and can be accessed directly via various client interfaces, which send SQL statements to the server and then display the results to a user. Some of these are:

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A Local Client is a program on the same machine as the server. An example of this is the command line MySQL client software we will be using in the rest of the MySQL workshops (although there are other programs including graphical interfaces). A Scripting Language - can pass SQL queries to the server and display the result. A Remote Client is a program on a different machine that can connect to the server and run SQL statements. You can also use two more indirect methods. Remote Login - You may be able to connect to the Server Machine to run one of its local clients. Web Browser - you can use a web browser and scripts that someone has written (we're going to use this method for the rest of the workshop).

MySQL Architecture It will greatly aid your thinking about storage engines and the capabilities they bring to MySQL if you have a good mental picture of where they fit. Figure 21 provides a logical view of MySQL. It doesnt necessarily reflect the low -level implementation, which is bound to be more complicated and less clear cut. However, it does serve as a guide that will help you understand how storage engines fit in to MySQL. (The NDB storage engine was added to MySQL just before this book was printed. Watch for it in the second edition.)

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Figure 2-1. A logical view of MySQL architecture. The topmost layer is composed of the services that arent unique to MySQL. Theyre services most network-based client/server tools or servers need: connection handling, authentication, security, etc. The second layer is where things get interesting. Much of the brains inside MySQL live here, including query parsing, analysis, optimization, caching, and all the built-in functions (dates, times, math, encryption, etc.). Any functionality provided across storage engines lives at this level. Stored procedures, which will arrive in MySQL 5.0, also reside in this layer. The third layer is made up of storage engines. Theyre responsible for the storage and retrieval of all data stored in MySQL. Like the various file systems available for Linux, each storage engine has its own benefits and drawbacks. The good news is that many of the differences are transparent at the query layer.

JavaScript

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Java Script is THE scripting language of the Web. JavaScript is used in millions of Web pages to add functionality, validate forms, detect browsers, and much more. JavaScript, despite the name, is essentially unrelated to the Java programming language even though the two do have superficial similarities. Both languages use syntaxes influenced by that of C syntax, and JavaScript copies many Java names and naming conventions. The language's name is the result of a comarketing deal between Netscape and Sun, in exchange for Netscape bundling Sun's Java runtime with their then-dominant browser.[citation needed] The key design principles within JavaScript are inherited from the Self and Scheme programming languages. JavaScript was designed to add interactivity to HTML pages JavaScript is a scripting language A scripting language is a lightweight programming language JavaScript is usually embedded directly into HTML pages JavaScript is an interpreted language (means that scripts execute without preliminary compilation) Everyone can use JavaScript without purchasing a license What can a JavaScript do? JavaScript gives HTML designers a programming tool - HTML authors are normally not programmers, but JavaScript is a scripting language with a very simple syntax! Almost anyone can put small "snippets" of code into their HTML pages

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 JavaScript can put dynamic text into an HTML page - A JavaScript statement like this: document. Write("<h1>" + name + "</h1>") can write a variable text into an HTML page JavaScript can react to events - A JavaScript can be set to execute when something happens, like when a page has finished loading or when a user clicks on an HTML element JavaScript can read and write HTML elements - A JavaScript can read and change the content of an HTML element JavaScript can be used to validate data - A JavaScript can be used to validate form data before it is submitted to a server. This saves the server from extra processing JavaScript can be used to detect the visitor's browser - A JavaScript can be used to detect the visitor's browser, and - depending on the browser - load another page specifically designed for that browser JavaScript can be used to create cookies - A JavaScript can be used to store and retrieve information on the visitor's computer.

JavaScript How To Use:The HTML <script> tag is used to insert a JavaScript into an HTML page.

<script type="text/JavaScript"> document. Write ("Hello World!") ; </script> To insert a JavaScript into an HTML page, we use the <script> tag. Inside the <script> tag we use the type attribute to define the scripting language.
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So, the <script type="text/JavaScript"> and </script> tells where the JavaScript starts and ends: Browsers Support: Browsers that do not support JavaScript will display JavaScript as page content. To prevent them from doing this, and as a part of the JavaScript standard, the HTML comment tag should be used to "hide" the JavaScript. Just add an HTML comment tag <! -- Before the first JavaScript statement, and a --> (end of comment) after the last JavaScript statement, like this: JavaScript in the body section will be executed WHILE the page loads. JavaScript in the head section will be executed when CALLED. Where to Put the JavaScript JavaScript in a page will be executed immediately while the page loads into the browser. This is not always what we want. Sometimes we want to execute a script when a page loads, other times when a user triggers an event. Scripts in <head> Scripts to be executed when they are called, or when an event is triggered, go in the head section. If you place a script in the head section, you will ensure that the script is loaded before anyone uses it. Scripts in <body> Scripts to be executed when the page loads go in the body section.

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If you place a script in the body section, it generates the content of a page. Using an External JavaScript If you want to run the same JavaScript on several pages, without having to write the same script on every page, you can write a JavaScript in an external file. Save the external JavaScript file with a .js file extension. Note: The external script cannot contain the <script> tag! To use the external script, point to the .js file in the "src" attribute of the <script> tag:

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SYSTEM ANALYSIS AND DESIGN

Technical Feasibilities Technical feasibility centers around the existing computer system (Hardware and Software etc) and to what extend it support the proposed addition. For example, if the current computer is operating at 80 percent capacity - an arbitrary ceiling - then running another application could overload the system or require additional Hardware. This involves financial considerations to accommodate technical enhancements. If the budget is a serious constraint, then the project is judged not feasible. In this project, all the necessary cautions have been taken care to make it technically feasible. Using a key the display of text/object is very fast. Also, the tools, operating system and programming language used in this localization process is compatible with the existing one. 5.2 Economic Feasibilities Economic analysis is the most frequently used method for evaluating the effectiveness of the candidate system. More commonly known as cost/benefit analysis, the procedure is to be determining the benefits and savings that are expected from a candidate and compare them with costs. If benefits outweigh costs, then the decision is made to design and implement the system. A systems financial benefit must exceed the cost of developing that system. i.e. a new system being developed should be a good investment for the organization. Economic feasibility considers the following The cost to conduct a full system investigation. The cost of hardware and software for the class of application. The benefits in the form of reduced cost or fewer costly errors. The cost if nothing changes (The proposed system is not developed).

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The proposed ONLINE SUPPLY INVENTORY SYSTEM is economically feasible because The system requires very less time factors. The system will provide fast and efficient automated environment instead of slow and error prone manual system, thus reducing both time and man

power spent in running the system. The system will have GUI interface and very less user-training is required to learn it.

5.3 Operational Feasibilities It is the measures of how well a proposed system solves the problems and it takes advantages of the opportunities identified during the scope definition and problem analysis phases. Supply Office has computer literate staff so they dont find it hard to operate the proposed system. 5.4 Legal Feasibilities Government constrains since the proposed system is going to be implemented in government institute, it may be subject to Rules and regulation imposed and even funding constrains. Copyright issues Since the proposed system will be using open source software there will be minimal licensing and related issues.

5.5 Schedule Feasibilities The study of the proposed Online Inventory System of Bukidnon State University Supply Office is convenient and sensible to its time frame. Conducting personal interviews with the Supply Officer, creating the documents, designing and developing the software were made to finish the proposal.
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BLOCK DIAGRAM

Managers

Sales Analyses

Order Supermarkets Invoice

Order

SMS
Delivery Slip

Suppliers

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Entity Relationship Diagram

Name

Product group Order Date Amount Delivery Date Processing Status Belong to Processing Status Ordered by Item Supplied by Order Date supply Date Amount

Supermarket

Sales Price Item Name

Stock level

Purchasing Price

Supplier

Name

Address

Phone#

Quantity

Name

Address

Phone#

Entity

Attribute

Relation

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Data Flow Diagram

Supermarket Manager

Supplier

delivery slip: item, quantity, due, date, time, id

Order: market, item, amount, date, time, order id

payment: item, order id, amount

Updated Stock Inventories

Initial Stock Inventories

Ordering System
Delayed Order Processing

Amount Owed to Each Supplier

Orders Delayed

Normal Order Processing

Invoice to Supermarket: item, quantity, amount, supplier, shipping

Amount Owed by Each Supermarket

Orders Received

Supermarket

Delayed Orders Processed

Non-delayed Orders Processed

Daily Sales Report

Weekly Sales Report

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4.6 Data Flow Diagram

Common Page

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27

Authorized Page

Admin Page

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PROJECT DESCRIPTION: The transactions related to purchase, sale and returns are maintained manually at present along with maintaining the accounts of the customers and the suppliers. All these are to be automated and an application is required to relate all of them relatively and logically so that the current system can be replaced and accepted without major changes and problems. The application should provide quick access to the records maintained and must reveal the important reviews about the business so that the growth can be easily compared and should provide with the various reports showing the related details so that the important decisions could be taken easily.

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System Testing Testing is the process of running a system with the intention of finding errors. Testing enhances the integrity of a system by detecting deviations in design and errors in the system. Testing aims at detecting error-prone areas. This helps in the prevention of errors in a system. Testing also adds value to the product by conforming to the user requirements. The main purpose of testing is to detect errors and errorprone areas in a system. Testing must be thorough and well-planned. A partially tested system is as bad as an untested system. And the price of an untested and under-tested system is high. The implementation is the final and important phase. It involves user-training, system testing in order to ensure successful running of the proposed system. The user tests the system and changes are made according to their needs. The testing involves the testing of the developed system using various kinds of data. While testing, errors are noted and correctness is the mode. OBJECTIVES OF TESTING: Testing is a process of executing a program with the intent of finding errors. A Successful test case is one that uncovers an as- yet-undiscovered error.

The various types of testing on the system are:

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1. Unit Testing. 2. Integration Testing 3. System testing 4. User Acceptance Testing

1.1. Unit Testing: Unit testing focuses efforts on the smallest unit of software design. This is known as module testing. The modules are tested separately. The test is carried out during programming stage itself. In this step, each module is found to be working satisfactory as regards to the expected output from the module. 1.2. Integration Testing: Data can be lost across an interface. One module can have an adverse effect on another, sub functions, when combined, may not be linked in desired manner in major functions. Integration testing is a systematic approach for constructing the program structure, while at the same time conducting test to uncover errors associated within the interface. The objective is to take unit tested modules and builds program structure. All the modules are combined and tested as a whole.

1.3. System Testing: System testing is the stage of implementation. This is to check whether the system works accurately and efficiently before live operation commences. Testing is vital to the success of the system. The candidate system is subject to a variety of tests: on line response, volume, stress, recovery, security and usability tests. A series of tests
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are performed for the proposed system is ready for user acceptance testing. 1.4. User Acceptance Testing: User acceptance of a system is the key factor for the success of any system. The system under consideration is tested for the user acceptance by constantly keeping in touch with the prospective system users at the time of developing and making changes whenever required. Validation: At the culmination of the integration testing, Software is completely assembled as a package. Interfacing errors have been uncovered and corrected and a final series of software test begin in validation testing. Validation testing can be defined in many ways, but a simple definition is that the validation succeeds when the software functions in a manner that is expected by the customer. After validation test has been conducted, one of the three possible conditions exists. a) The function or performance characteristics confirm to specification and are accepted. b) A deviation from specification is uncovered and a deficiency lists is created. c) Proposed system under consideration has been tested by using validation test and found to be working satisfactory.

Output Testing:
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After performing the validation testing, the next step is output testing of the proposed system, since no system could be useful if it does not produce the required output in a specific format. The output format on the screen is found to be correct; the format was designed in the system design time according to the user needs. For the hard copy also; the output comes as per the specified requirements by the user. Hence output testing did not result in any correction for the system.

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Database Design

A data dictionary is a collection of descriptions of the data objects or items in a data model for the benefit of programmers and others who need to refer to them or the dictionary of data is at a time the pillar of work and the result of research and analysis of data. It is just like a depicted picture of the entire work. This dictionary of data defines all categories of data or data types, brief the all essential information about the software is included. TABLE USER FIELD User_id Username Password USERTYPE Utype_id Admin User CATEGORY Cat_id DESCRIPTION User identification Name use by user Password of the user TYPE Integer Varchar Varchar CONTRAINTS Primary Key Not null Not null Foreign key Not null Not null Primary Key

Usertypeidentification Integer Administrator Authorized user Category identification Varchar Varchar Integer

Item_name ITEM Item_id Supplier_id Item_name Brand Price Quantity Unit_id Itype_id

Item Identification Item identification

number Integer

Foreign key Primary key Foreign key Not null Not null Not null Not null Foreign key Foreign key
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Supplier Identification number Name of the item Brand of the item Price of the item Quantity of the item Unit identification Item type Varchar Varchar Varchar Varchar Integer number

identification Cat_id Category identification PO Purchase_id Purchase order identification Supplier_id Supplier identification Item_id Brand Quantity unit Price UNIT Unit_id Unit_name ITEM TYPE Itype_id Item identification Brand of the item Ordered quantity Item unit Item price Unit identification Name of the unit Item type identification Type_name RECEIVED ITEM Po_id Item type name Varchar Varchar Foreign key Primary key number Varchar Varchar Varchar Varchar Varchar Varchar Varchar Foreign key Not null Not null Not null Not null Primary key Foreign key Primary key number Foreign key Integer Primary key number Foreign key

Recieveditem_id Received item identification Purchase order Identification Quantity Quantity of the received item

Varchar

Foreign key

Varchar

Foreign key

REPORT

Report_id Item_id Date_reported

Report identification

Varchar

Primary key Foreign key

Varchar

Foreign key
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BARROWED ITEM

Bar_id

Barrowed identification

Integer

Primary key

Item_id

Item identification

integer Varchar

Foreign key Foreign key

Person_barrowed Person barrowed the item Deparment Position Item_type Cat_id Department Position of the person Type of item Category identification Itype_id Item type identification Date_barrowed Date the item barrowed Date-returned SUPPLIER Supplier_id Supplier_name Address Contact_person Contact_number email REQUEST ITEM Item_name Requestitem_id

Varchar Varchar Varchar integer

Foreign key Foreign key Foreign key Foreign key

integer

Foreign key

Varchar

Foreign key

Date the item returned Varchar Supplier identification integer Name of the supplier Supplier address Person to be contact Contact number Supplier email Request item identification Name of the item request varchar varchar varchar varchar varchar varchar integer

Foreign key Primary key Foreign key Foreign key Foreign key Foreign key Foreign key Primary key

Foreign key

quantity

Quantity of the

varchar

Foreign key
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request item User-id RELEASE ITEM Item_id Employee_name department Item identification integer Foreign key Foreign key Foreign key Release_id User identification Release identification integer integer Foreign key Primary key

Name of the employee varchar Department of the employee varchar

position Date_released

Employee position Date the item released

varchar varchar

Foreign key Foreign key

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Conclusion This system is easily understandable and it satisfies almost all the design issues considered during the planning stage. Thus it reduces the human effort and saves the time of both customers and the employees. The coding is done in simplified manner as they are more understandable and flexible in central board of exercise duty in major changes, while designing the system all user requirements are considered and provisions are made for further developments.

The company it decides to change the rate of process it is also specified in the system, similarly if any change in coding have to be made is also possible.

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FUTURE ENHANCEMENTS

There should be a lot more features that can add to the Automated Inventory System. One of them is networking which allow several other computers to access database simultaneously without interrupting each other. Therefore the database should include the features of ACID which stands for Atomicity, Consistency, Isolated and Durability. Furthermore, the sales report can be exported to excel file which can be saved independently. When users of AIM generate sales report, they have choices of either printing out directly or export to generate extra excel file that can be viewed using MS Excel. Nevertheless, AIM is just the beginning of inventory management system.

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Bibliography

http://www.netmba.com/operations/project/pert/ http://www.sourcecodester.com/php/4481/simple-inventory-system-usingphpmysql.html http://en.wikipedia.org/wiki/Database_design http://database-programmer.blogspot.com/2008/06/using-data-dictionary.html http://osarome.blogspot.com/2011/10/1-technical-feasibility-2-operational.html http://www.ganttchart.com/BasicGanttExample.html

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APPENDIX-1 SCREEN SHOTS

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EDIT PAGE

42

REQUESTS RECEIVED

43

VIEW THE REQUEST

44

PURCHASE ORDER

45

BORROW

46

REPORT

47

SUPPLIER INFORMATION

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APPENDIX-11 CODING

Index.php <?php require_once('includes/connection.php');?> <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd"> <html xmlns="http://www.w3.org/1999/xhtml">

<html> <title>Stock control System</title> <head> <meta http-equiv='Content-Type' content='text/html; charset=utf-8'/> <link media="all" rel="stylesheet" type="text/css" href="mainstyle.css"/> <link rel="stylesheet" type="text/css" href="tcal.css" />

<script language="JavaScript" type="text/javascript" src="javascript/altRows.js"></script> <script language="JavaScript" type="text/javascript" src="javascript/tcal.js"></script> <script language="JavaScript" type="text/javascript" src="javascript/formValidate.js"></script> </head> <body> <div id="wrapper"> <table id="header">
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<tr> <td> <div id="logo"><img src="image/bsu_logo.png"/></div> <div id="title1"><center>Stock control System</center></div>

<div class="date"><script type="text/javascript"> document.write(''+Date()+'') </script></div> </td> </tr> </table> <table id="marquee"> <tr> <td>

</td> </tr> </table> <table id="sidebar"> <tr id="navbox"> <td> <ul id="nav"> <li><a href="index.php"class="current">Home</a></li> <li><a href="about.php">About</a></li> <li><a href="loginform.php">Login</a></li>
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<li><a href="about.php">Gallery</a></li>

<li><a href="loginform.php">Contact us</a></li> </ul> </td> </tr> </table> <table id="contentbox"> <tr> <td id="content">

<div id="image"><img src="image/supply.jpg"/></div>

</td> </tr> </table> <table id="footer">

</table> </div> </body> </html>

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EDIT SUPPLIER <?php require_once('includes/header.php');?> <?php require_once('includes/connection.php');?> <?php include('includes/get_username.php');?>

<table id="sidebar"> <tr id="navbox"> <td> <ul id="nav"> <li><a href="user_available_item.php">Available Items</a></li> <li><a href="auth_received_item.php">Received Items</a></li> <li><a href="user_supplier.php"class="current">Suppliers</a></li> </ul> </td> </tr> </table>

<table id="contentbox"> <tr> <td id="content"> <div class="name">Welcome, <b><?php echo $username; ?></b> | <a href="logout.php">Logout</a></div> <div class="label">Suppleir Details</div>
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<hr /> <form name="formsearch" method="post" onsubmit="return validateForm()" action="search_auth_supplier.php"> <table> <tr> <td class="search">Search for :</td> <td><input type="text" name="search" size="40px" placeholder="Search here..." /></td> <td><input type="submit" value="Search" style="cursor:pointer;"/></td> </tr> </table> </form> <?php function valid($supplier_id, $name, $address, $contact, $person, $email, $error) { ?> <fieldset> <legend><div class="legend"><b>Update supplier details</b></div></legend> <div id="add_supplierform"> <form name="form1" method="GET" action=""> <table> <tr>
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<td><input type="hidden" name="supplier_id" value="<?php echo $supplier_id; ?>"/></td> </tr> <tr> <td>Full Name :</td> <td><input type="text" style="margin-left:4px;" size="30px" name="supplier_name" value="<?php echo $name; ?>"></td> </tr> <tr> <td>Address :</td> <td><input type="text" style="margin-left:4px;" size="50px" name="address" value="<?php echo $address; ?>"></td> </tr> <tr> <td>Contact # :</td> <td><input type="text" style="margin-left:4px;" size="25px" name="contact" value="<?php echo $contact; ?>"></td> </tr> <tr> <td>Contact person :</td> <td><input type="text" style="margin-left:4px;" size="30px" name="contact_person" value="<?php echo $person; ?>"></td>
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</tr> <tr> <td>Email :</td> <td><input type="text" style="margin-left:4px;" size="30px" name="email" value="<?php echo $email; ?>"></td> </tr> <tr> <td></td> </tr> <tr> <td></td> <td class="add"> <input type="submit" name="submit" style="cursor:pointer;" value="Update"> <a href="auth_supplier.php"><input type="Button" name="Btncancel" style="cursor:pointer;" value="Cancel"></a></td> </tr> </table> </form> </div> </fieldset> <?php }

if (isset($_GET['submit']))
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{ if (is_numeric($_GET['supplier_id'])) { $supplier_id = $_GET['supplier_id']; $name = mysql_real_escape_string(htmlspecialchars($_GET['supplier_name'])); $address = mysql_real_escape_string(htmlspecialchars($_GET['address'])); $contact= mysql_real_escape_string(htmlspecialchars($_GET['contact'])); $person = mysql_real_escape_string(htmlspecialchars($_GET['contact_person'])); $email = mysql_real_escape_string(htmlspecialchars($_GET['email']));

mysql_query("UPDATE supplier SET supplier_name='$name', address='$address', contact='$contact', email='$email', contact_person='$person' WHERE supplier_id='$supplier_id'") or die(mysql_error()); header("Location: auth_supplier.php?attempt=success");

} else { echo 'Error!';

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} } else { if (isset($_GET['supplier_id']) && is_numeric($_GET['supplier_id']) && $_GET['supplier_id'] > 0) { $supplier_id = $_GET['supplier_id']; $result = mysql_query("SELECT * FROM supplier WHERE supplier_id=$supplier_id") or die(mysql_error()); $row = mysql_fetch_array($result);

if($row) { $name = $row['supplier_name']; $address = $row['address']; $contact = $row['contact']; $person = $row['contact_person']; $email = $row['email'];

valid($supplier_id, $name, $address, $contact, $person, $email, ''); }

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else { echo "No results!"; } } else { echo 'Error!'; } } ?> <hr /> <table class="inventory_table" id="alternatecolor"> <tr> <th>Id</th> <th>Supplier Name</th> <th>Address</th> <th>Contact Person</th> <th>Contact #</th> <th>Email</th> <th width="70">Actions</th> </tr> <?php include('includes/ps_pagination.php'); $sql = 'SELECT * FROM supplier ORDER BY supplier_id DESC';
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//Create a PS_Pagination object $pager = new PS_Pagination($conn, $sql, 15, 20);

//The paginate() function returns a mysql result set for the current page $rs = $pager->paginate();

while($row = mysql_fetch_array($rs)) { ?> <tr> <td><?php echo $row["supplier_id"];?></td> <td><?php echo $row["supplier_name"];?></td> <td><?php echo $row["address"];?></td> <td><?php echo $row["contact_person"];?></td> <td><?php echo $row["contact"];?></td> <td><?php echo $row["email"];?></td>

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<td><a href='auth_edit_supplier.php?supplier_id=<?php echo $row["supplier_id"];?>'>Edit</a></td> </tr> <?php } ?>

</table> <br /> <?php //Display the navigation //echo $pager->renderFullNav(); echo '<div class="pager" >'.$pager>renderFullNav().'</div>'; ?> </td> </tr> </table> <?php require('includes/footer.php');?>

<?php require_once('includes/header.php');?> <?php require_once('includes/connection.php');?> <?php include('includes/get_username.php');?>

<table id="sidebar"> <tr id="navbox">

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<td> <ul id="nav"> <li><a href="auth_available_item.php"class="current">Available Items</a></li> <li><a href="auth_received_item.php">Received Items</a></li> <li><a href="auth_supplier.php">Suppliers</a></li> </ul> </td> </tr> </table>

<table id="contentbox"> <tr> <td id="content"> <div class="name">Welcome, <b><?php echo $username; ?></b> | <a href="logout.php">Logout</a></div> <div class="label">List of all available items</div> <hr /> <form name="formsearch" method="post" onsubmit="return validateForm()" action="search_auth_avail_item.php"> <table> <tr> <td class="search">Search for :</td>
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<td><input type="text" name="search" size="40px" placeholder="Search here..." /></td> <td><input type="submit" value="Search" style="cursor:pointer;"/></td> </tr> </table> </form> <br /> <table class="inventory_table" id="alternatecolor"> <tr> <th width="60">Code</th> <th>Item name</th> <th>Brand</th> <th width="60">Qty left</th> <th width="60">Unit</th> </tr> <?php include('includes/ps_pagination.php');

$sql ='SELECT * FROM itemlist ORDER BY item_id DESC';

//Create a PS_Pagination object $pager = new PS_Pagination($conn, $sql, 15, 20);

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//The paginate() function returns a mysql result set for the current page $rs = $pager->paginate();

while($row = mysql_fetch_array($rs)) { ?> <tr> <td><?php echo $row["item_code"];?></td> <td><?php echo $row["item_name"];?></td> <td><?php echo $row["brand_name"];?></td> <td><?php echo $row["quantity"];?></td> <td><?php echo $row["unit_name"];?></td> </tr> <?php } ?> <tr> <td colspan="7"><?php //Display the navigation //echo $pager>renderFullNav();
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echo '<div class="pager" >'.$pager->renderFullNav().'</div>'; ?> </td> </tr> </table><br /> </td> </tr> </table> <?php require('includes/footer.php');?>

AVAILABLE ITEMPHP <?php require_once('includes/header.php');?> <?php require_once('includes/connection.php');?> <?php include('includes/get_username.php');?>

<table id="sidebar"> <tr id="navbox"> <td> <ul id="nav"> <li><a href="auth_available_item.php"class="current">Available Items</a></li> <li><a href="auth_received_item.php">Received Items</a></li> <li><a href="auth_supplier.php">Suppliers</a></li> </ul>
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</td> </tr> </table>

<table id="contentbox"> <tr> <td id="content"> <div class="name">Welcome, <b><?php echo $username; ?></b> | <a href="logout.php">Logout</a></div> <div class="label">List of all available items</div> <hr /> <form name="formsearch" method="post" onsubmit="return validateForm()" action="search_auth_avail_item.php"> <table> <tr> <td class="search">Search for :</td> <td><input type="text" name="search" size="40px" placeholder="Search here..." /></td> <td><input type="submit" value="Search" style="cursor:pointer;"/></td> </tr> </table> </form> <br />

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<table class="inventory_table" id="alternatecolor"> <tr> <th width="60">Code</th> <th>Item name</th> <th>Brand</th> <th width="60">Qty left</th> <th width="60">Unit</th> </tr> <?php include('includes/ps_pagination.php');

$sql ='SELECT * FROM itemlist ORDER BY item_id DESC';

//Create a PS_Pagination object $pager = new PS_Pagination($conn, $sql, 15, 20);

//The paginate() function returns a mysql result set for the current page $rs = $pager->paginate();

while($row = mysql_fetch_array($rs)) { ?> <tr>

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<td><?php echo $row["item_code"];?></td> <td><?php echo $row["item_name"];?></td> <td><?php echo $row["brand_name"];?></td> <td><?php echo $row["quantity"];?></td> <td><?php echo $row["unit_name"];?></td> </tr> <?php } ?> <tr> <td colspan="7"><?php //Display the navigation //echo $pager>renderFullNav(); echo '<div class="pager" >'.$pager->renderFullNav().'</div>'; ?> </td> </tr> </table><br /> </td> </tr>
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</table> <?php require('includes/footer.php');?>

LOGIN FORM <?php if(isset($_GET["attempt"])) { $attempt=$_GET["attempt"]; } ?> <?php session_start(); ?> <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd"> <html xmlns="http://www.w3.org/1999/xhtml">

<html> <title>loginform</title> <head> <link media="all" rel="stylesheet" type="text/css" href="mainstyle.css"/> </head>

<body>
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<br /><br /><br /><br /><br /><br /><br /><br /> <div id="loginform"> <form name="form1" method="post" action="login.php">

<table align="center">

<tr> <td id="login"colspan="2">User Login</td> </tr> <tr> <td></td> </tr> <tr> <td colspan="2"> <?php if(isset($attempt)) { if($attempt == "null") { ?> <div class="error">Enter your username and password.</div> <?php } elseif($attempt == "fail") { ?>
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<div class="error">Incorrect username or password,<br />make sure caps lock key is off.</div> <?php } } ?> </td> </tr> <tr> <td>Username:</td> <td><input type="text" name="username" size="25"></td> </tr> <tr> <td>Password:</td> <td><input type="password" name="password" size="25"></td> </tr> <tr><td colspan="2" align="right"></td> </tr> <tr> <td></td> <td class="add" > <input type="submit" name="submit" style="cursor:pointer" value="Login" /> <a href="index.php"><input type="button"name="submit" style="cursor:pointer" value="Exit" /></a>
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</td> </tr> </form> </div> </body> </html>

ITEM REPORT

<a href="report.php">Back </a> <div align="center">Item Report From:<strong> <?php echo $_POST['dayfrom']; ?></strong>&nbsp;&nbsp;To:<strong> <?php echo $_POST['dayto']; ?> <br /> </strong></div> <table border="1px" style="margin:0 auto;" > <tr> <th width="85">Date</th> <th width="174">Code</th> <th width="294">Supplier Name </th> <th width="127">Total</th> </tr> <?php $con = mysql_connect("localhost","root",""); if (!$con) { die('Could not connect: ' . mysql_error()); }
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mysql_select_db("supplier_inventory", $con);

function formatMoney($number, $fractional=false) { if ($fractional) { $number = sprintf('%.2f', $number); } while (true) { $replaced = preg_replace('/(-?\d+)(\d\d\d)/', '$1,$2', $number); if ($replaced != $number) { $number = $replaced; } else { break; } } return $number; } $a=$_POST['dayfrom']; $b=$_POST['dayto'];

$result1 = mysql_query("SELECT * FROM itemlist WHERE date BETWEEN '$a' AND '$b'");

while($row = mysql_fetch_array($result1)) { echo '<tr>'; echo '<td>'.$row['date'].'</td>'; echo '<td>'.$row['item_code'].'</td>';

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echo '<td>'.$row['supplier_name'].'</td>'; echo '<td>'; $eee=$row['total']; echo formatMoney($eee, true);

echo '</div></td>';

echo '</tr>'; }

mysql_close($con); ?> <tr> <td colspan="3" ><div align="right"><strong>Grand Total</strong></div></td> <td width="127">

<div align="center"> <?php $con = mysql_connect("localhost","root",""); if (!$con) { die('Could not connect: ' . mysql_error()); }

mysql_select_db("pos", $con); $a=$_POST['dayfrom'];

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$b=$_POST['dayto'];

$result1 = mysql_query("SELECT sum(total) FROM stockinsumarry WHERE pdate BETWEEN '$a' AND '$b'"); while($row = mysql_fetch_array($result1)) { $rrr=$row['sum(total)']; echo formatMoney($rrr, true); }

mysql_close($con); ?> </div></td> </tr> </table><br /><br />

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