Alberta ARTS FOIP

Pages 1 through 108 withheld as advice from officials and privileged information under:
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent
To:
Cc:
Subject:
Joanne,
Lynnette Shpeley
Thursday, August 15, 2013 8:09 AM
Joanne Gardiner
Anne Halldorson; Andrew Dore
RE: Xgovt Request RE: ARTS List

7000 - 113 Stroot; AB T6ii 5T6
Ph-: 780-lf225629
'FC11<1. 780-'1-22 6529
Entail,:
CCtl6idu- the, CAWif"onmc.t1.t'

i.tt[orttt.a.t:r.cY\1. '* t\.Ot"
and-d.o-t\.Ot"copy, or

From: ownerfcgov On Behalf Of Joanne Gardiner
Sent: Wednesday, August 14, 2013 6:24PM
To: fcgov
Cc: caroline Dahl; Ann Corbett; carol Ganske; Melanie Blum
Subject: X-govt Request RE: ARTS List
Hi
Executive Council (EC) did request the ARTS Lists are to be sent over after your consultation with Legal Counsel and all
severing is indicated on the records.
The following ministries have not sent their records to EC:
ESRD- records due to Applicant: September 10, 2013
Health- records due to Applicant: August 28, 2013
JSG- records due to Applicant: September 03, 2013
E&AdEd- records due to Applicant: September 03, 2013
HS - to be confirmed
If you have not submitted your records for consultation to EC, consider this a reminder to do so.
SA 2013-G-0052 0109
*
*s. 24(1)(b)
For the ministries' with records at EC for consultation, they are doing their best to review the records and some should
be returned this Friday.
Thanks, Joanne
Joanne Gardiner
Manager, FOIP Services
Policy & Governance
Service Alberta
T: 780-422-7326
Fax: 780-427-1120
Email: Joanne.Gardiner@gov.ab.ca
Web: foip.alberta.ca and pipa.alberta.ca
This email and any files transmitted with it are confidential and intended solely for the use of the individual or
entity to whom they are addressed. If you have received this email in error please notify the system manager.
This message contains confidential information and is intended only for the individual named. If you are not the
named addressee you should not disseminate, distribute or copy this e-mail.
2
SA 2013-G-0052 0110
Sharon Hunt
From:
Sent
To:
Subject:
Sandra Boylan
Wednesday, August 14, 2013 8:30 PM
Joanne Gardiner
Re: X-govt Request RE: ARTS List
Alberta Health list is being reviewed by our legal and will be sent to EC by next Wednesday
Sandra
From: Joanne Gardiner
Sent: Wednesday, August 14, 2013 06:24 PM
To: fcgov
Cc: caroline Dahl; Ann Corbett; carol Ganske; Melanie Blum
Subject: X-govt Request RE: ARTS List
Hi
Executive Council (EC) did request the ARTS Lists are to be sent over after your consultation with Legal Counsel and all
severing is indicated on the records.
The following ministries have not sent their records to EC:
ESRD- records due to Applicant: September 10, 2013
Health - records due to Applicant: August 28, 2013
JSG- records due to Applicant: September 03, 2013
E&AdEd- records due to Applicant: September 03, 2013
HS- to be confirmed
If you have not submitted your records for consultation to EC, consider this a reminder to do so.
For the ministries' with records at EC for consultation, they are doing their best to review the records and some should
be returned this Friday.
Thanks, Joanne
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780.422-7326
Fax: 780-427-1120
Email : Joanne.Gardiner@gov.ab.ca
Web: foip.alberta.ca and oi pa.al berta.ca
SA 2013-G-0052 0111
Sharon Hunt
From:
Sent
To:
Cc:
Subject:
Karen:
Ann Corbett
Wednesday, August 14, 2013 10:04 AM
Karen Lindgren; Caroline Dahl
Terri Howard; Susan Fox; Joanne Gardiner
RE: FOIP Request 13-0055 [G] - Infrast ructure
Yes it has been reviewed and no further severing is requi red. This applies to both Infrastructure and Transportation.
From: Karen Lindgren
Sent: Wednesday, August 14, 2013 9:58AM
To: Ann Corbett; Caroline Dahl
Cc: Terri Howard; Susan Fox; Joanne Gardiner
Subject: RE: FOIP Request 13-0055 [G] - Infrastructure
Hi Ann - Can you confirm that relevant staff in your m1nistry have reviewed this list and are of the opinion that no further
severing is required under any other section (eg: 16, 24, 27)?
As per Joanne Gardiner's e-mail of July 31 , ministries were to highlight any entries that they believe may be subject to
Sec 22 and complete the redaction process for all other sections before sending lists to us for review.
This will also apply to the listing for Transportation.
Please let me know- thanks.
Karen Lindgren
AIFOIP Coordinator
Executive Council
From: Ann Corbett
Sent: Thursday, July 25, 2013 7:37 AM
To: Karen Lindgren
Cc: Terri Howard; Susan Fox; Caroline Dahl
Subject: FW: FOIP Request 13-0055 [G) - Infrastructure
Good Morning Karen:
I am hoping you can help me please. I forwarded the ARTs listing for Alberta Transportation to Karen Lindgren
for review on July 16
1
h and we have yet to hear back. Our due out date is August 1
5
and the records still need
to go through our department sign-off process for review prior to any release.
I'm sorry to be a pest but could you advise as to the status of this listing please. Thanks so much.
From: Ann Corbett
Sent: Thursday, July 18, 2013 2:40 PM
To: Karen Lindgren
Cc: Susan Fox
Subject: FOIP Request 13-0055 [G) -Infrastructure
SA 2013-G-0052 0112
Good Afternoon Karen:
Attached for your review, is Alberta Infrastructure' s AR Listing (personal information severed) for the t ime period Aprill,
2013 to June 28, 2013.
Your comments would be appreciated.
Thanks
Ann Corbett, CIAPP- P
FOIP Advisor
Alberta Infrastructure and Alberta Transportation
(780) 422-7578
ann.corbett@gov.ab.ca
2
SA 2013-G-0052 0113
Page 114 withheld as advice from officials and privileged information under:
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
Subject:
location:
Start:
End:
Show Time As:
Recurrence:
Meeting Status:
Organizer:
Required Attendees:
Hi Karen
ARTS list
telephone discussion
Wed 8/14/2013 8:00 AM
Wed 8/14/2013 8:30 AM
Tentative
(none)
Not yet responded
Joanne Gardiner
Karen Lindgren
I will try to call you but call me at 5 or ten after if you haven't heard from me!
Thanks, Jo
SA 2013-G-0052 0115
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:
Flag Status:
Heather Innes
Thursday, August 01, 2013 8:43 AM
Melissa Sadownik
Terrence Chalmers
RE: X-Gov Requests: ARTS List - Extension Response
Follow up
Completed
Thank you Melissa for your voice mail message. Just confirming that you will be writing to the applicant on our behalf
today.
Thanks again
Heather
From: owner-fcgov@gov.ab.ca [mallto:owner-fcqov@aov.ab.cal On Behalf Of Melissa Sadownik - SA
Sent: Wednesday, July 31, 2013 3:31 PM
To: fcgov
Cc: Joanne Gardiner - SA; Usa Hickman -Justice
Subject: X-Gov Requests: ARTS List - Extension Response
Importance: High
Good afternoon.
Please be advised, each Ministry is responsible for inputting their own extensions into FOIPNet.
Pursuant to the direction from DM Watson, Service Alberta will be advising the Applicant of each Ministry's
revised release date, including those who have already advised the Applicant of the extension or for whom
other circumstances apply (eg. fee estimate).
As a result, attached is a table that outlfnes everyone's new date of release or current status of request.
Please review your Ministry's information, and if it is incorrect, please advise me immediately. If we
have not heard from you by tomorrow (August 1) at noon, this is the information will be using to advise
the Applicant.
If you have not already done so, please ensure you send your unsevered list to your identified legal counsel as
soon as possible. pursuant to Lisa's direction,
Thanks
Melissa
MEUSSA 5ADOWNIK B.A., B.Eo., LLB.
ACCESS AND PRIVACY ADVISOR
POUCY Be GOVERNANCE, SERVICE ALBERTA
3rd Floor, Commerce Place. 10155-102 Street, Edmonton, Alberta T5J 4l4
Ph 78(1..415-2407 Fx: 780-427-1120 Email: me'issa.sadownik@gav.ab.g
SA 2013-G-0052 0148
Melissa Sadownik
from:
Sent
To:
Cc:
Subject:
Follow Up Flag:
Flag Status:
HI Melissa
Our information is correct.
Susan H Fox
Manager, FOIP
lnfrastructure{rransportation
3'
0
floor, Twin Atria Building
4999- 98 Avenue
Edmonton, AB
T6B 2X3
780 4220021
Susan.fox@gov.ab.ca
Susan Fole
Thursday, August 01, 2013 7:17AM
Melissa Sadownik
Ann Corbett; Caroline Dahl
RE: X-Gov Requests: ARTS List - Extension Response
Follow up
Completed
From: ownerfcgov On Behalf Of Melissa Sadownik
To: fcgov
Cc: Joanne Gardiner; Usa Hickman (JUST)
Subject: X-Gov Requests: ARTS Ust - Extension Response
Importance: High
Good afternoon.
Pursuant to the direction from OM Watson, Service Alberta will be advising the Applicant of each Ministry's
As a result, attached is a table that outlines everyone's new date of release or current status of request.
Please review your Ministry's information, and if it is incorrect, please advise me immediately. If we
the Applicant
soon as possible, pursuant to Lisa's direction.
Thanks.
Melissa
SA 2013-G-0052 0149
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent:
To:
Subject
Follow Up Flag:
Flag Status:
Sandra Boylan
Wednesday, July 31, 2013 3:56 PM
Melissa Sadownik
RE: X-Gov Requests: ARTS list - Extension Response
Follow up
Completed
Alberta Health due date is August 27, 2013 please
From: owner-fcgov On Behalf Of Melissa Sadownlk
To: fcgov
Cc: Joanne Gardiner; Usa Hickman (JUSf)
Importance: High
Good afternoon.
Pursuant to the direction from OM Watson, Service Alberta will be advising the Applicant of each Ministry's
revised release dale, including those who have already advised the Applicant of the extension or for whom
As a result, attached is a table that outlines everyone's new date of release or current status or request.
Please review your Ministry's information, and if It Is Incorrect, please advise me immediately. If we
the Applicant
soon as possible, pursuant to Lisa's direction.
Thanks.
Melissa
MEUSSA 5ADOWNIK B. A., B. Eo., LLB.
POLICY & GOVERNANCE, SERVICE ALBERTA
3n1 Floor, Commerce Place 10155- 102 Street Edmortcn. Alberta TSJ 4L4
Ph 780-4152407 Fx 780-427-1120 Email: melissa sadownik@Qov.ab.ca
entity to whom they are addressed. if you have received this email in error please notify the system manager.
SA 2013-G-0052 0151
Melissa Sadownik
From:
Sent:
To:
Cc:
Subject:
Follow Up Flag:
Flag Status:
Melissa:
Richard Marks
Melissa Sadownik
Chris Mack
RE: X-Gov Requests: ARTS List- Extension Response
Follow up
Completed
Justice and Solicitor General's information Is correct.
Richard Marks
From: owner-fcgov On Behalf Of Melissa Sadownlk
To: fcgov
Cc: Joanne Gardiner; Lisa Hickman (JUST)
Importance: High
Good afternoon.
Please be advised, each Ministry is responsible for inputting their own extensions into FOIPNet
Pursuant to the direction from DM Watson, Service Alberta will be advising the Applicant of each Ministry's
other circumstances apply (eg fee estimate).
As a result, attached is a table that outlines everyone's new date of release or current status of request.
Please review your Ministry's information, and if it is incorrect, please advise me immedlately.lf we
the Applicant.
If you have not already done so. please ensure you send your unsevered list to your identified legal counsel as
soon as possible, pursuant to Usa's direction.
Thanks.
Melissa
MEUSSA 5ADOWNIK B.A., B.Eo., LL.B.
POUCY Be GOVERNANCE, SERVICE ALBERT A
3rd Floor, Commerce Place, 10155 102 Street, Edmonton, Nberta TSJ 4L4
Ph 78().415-2407 Fx: 780-427-1120 Email: melissa.sadown;kliilgov ab ca
SA 2013-G-0052 0152
Melissa Sadownik
From:
Sent
To:
Cc:
Subject
Joanne Gardiner
lisa Hickman (JUsn; Cheryl Naundorf
Melissa Sadownik
X-Govt Request RE: ARTS UST
In collaboration with the ministries, we have compiled the attached tables of information and are following up
now with emails to ensure each ministry appropriately takes their own extension.
Each ministry will receive only their own information and will be asked to confirm we have the correct new due
date where those highlighted in yellow require confirmation.
Tables 2 and 3 are where the ministries have already communicated with the applicant and/or other
circumstances apply.
(Service Alberta is simply coordinating this information to the applicant; ministries each take their own
extensions)
We also have a draft of the letter to go out to the applicant which we are finalizing and will send next to you for
review.
~
2013-07-31-
~ b l e ror Extensi ...
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780-422-7326
Fax: 780.427-1.120
Email: Joanne,Gardiner@gov.ab.ca
Web: foip.alberta,ca and o1oa.alberta.ca
SA 2013-G-0052 0153
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t

T
a
b
l
e

1
:

E
x
t
e
n
s
i
o
n
s

n
o
t
y
e
t
c
o
m
m
u
n
i
c
a
t
e
d

t
o

t
h
e

A
p
p
l
i
c
a
n
t
-
S
A

t
o

A
d
v
i
s
e

A
p
p
l
i
c
a
n
t

M
i
n
i
s
t
r
y

D
a
t
e

F
O
I
P

R
e
q
u
e
s
t

N
u
m
b
e
r

O
r
l
g
l
n
a
l

D
a
t
e

N
e
w

D
a
t
e
o
f

R
e
c
e
i
v
e
d

o
f

R
e
l
e
a
s
e

R
e
l
e
a
s
e

A
b
o
r
l
a
l
n
a
l

R
e
l
a
t
i
o
n
s

2
0
1
3
0
7
-
0
2

A
R

2
0
1
3
0
0
1
8

2
0
1
3
0
8
-
0
1

2
0
1
3
-
0
9
-
<
1
3

A
f
:
r
l
c
u
l
l
u
r
e

a
n
d

R
u
r
a
l

2
0
1
3
-
0
7
-
0
2

A
R
D

2
0
1
3
0
0
0
9

2
0
1
3
-
0
8
0
1

2
0
1
3
0
9
-
0
3

D
e
l
l
l
!
l
o
p
m
e
n
t

C
u
l
t
u
r
e

2
0
1
3
-
D
6
2
8

C
U
L

2
0
1
3
G
.
0
0
6
8

2
0
1
3
-
0
7
-
2
9

2
0
1
3
-
0
8
2
8

E
d
u
c
a
t
i
o
n

2
0
1
3
-
(
)
]
.
(
)
2

E
D
U

S
6
4
D
-
2
0
1
3
0
0
7
5

2
0
1
3
-
<
1
8
.
(
)
1

2
0
1
3
0
9
.
(
)
3

E
n
v
i
r
o
n
m
e
n
t

a
n
d

2
0
1
3
0
7
-
1
2

2
0
1
o
-
D
9
t
o

S
u
s
t
a
i
n
a
b
l
e
R
e
s
o
u
r
c
e

E
S
R
O

2
0
1
3
G
-
0
9
0
2

2
0
1
3
-
-
0
8
1
1

D
e
v
e
l
o
p
m
e
n
t

H
e
a
l
t
h

2
0
1
3
0
6
2
8

H
E
A
L
T
H

2
0
1
3
0
4
9
9

2
0
1
3
-
0
7
2
9

2
0
1
3
-
<
1
8
2
8

l
n
t
e
r
n
a
l
l
o
n
l
a
n
d

2
0
1
3
-
0
7
0
2

2
0
1
3
-
0
9
-
0
3

I
I
R

2
0
U
0
0
1
7

2
0
1
0
0
8
0
1

R
e
l
a
t
i
o
n
s

J
u
s
t
i
c
e
a
n
d
S
o
l
i
c
i
t
o
r

2
0
1
3
0
7
0
2

J
S
G

2
0
1
3
-
G
-
0
2
2
5

2
0
1
3
0
8
0
1

2
0
1
3
-
0
9
-
0
3

G
e
n
e
r
a
l

M
u
n
i
c
i
p
a
l
A
f
f
a
i
r
s

2
0
1
3
0
7
0
4

M
A

2
0
1
3
0
0
1
S

2
0
1
3
-
1
)
8
0
6

2
0
1
3
0
8
.
(
)
5

T
o
u
r
i
s
m
,

P
i
l
r
k
s

a
n
d

2
0
1
3
0
6
2
8

T
P
R

2
0
1
3
G
-
0
0
6
7

2
0
1
3
-
0
7
2
9

2
0
1
3
0
8
2
8

R
e
c
r
e
a
t
i
o
n

T
r
o
a
s
u
r
y
B
o
a
r
d
a
n
d

2
0
1
3
0
6
-
2
8

T
O
F

2
0
1
3
0
0
5
6

2
0
1
3
0
7
2
9

2
0
1
3
0
8
2
8

F
i
n
a
n
c
e

1

SA 2013-G-0052 0154
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

l
i
s
t

T
a
b
l
e

2
:

E
K
t
e
n
s
i
o
n

l
e
t
t
e
r
s

a
l
r
e
a
d
y

s
e
n
t

b
y
M
i
n
i
s
t
r
y
t
o

A
p
p
l
l
c
a
n
t

D
a
t
e

D
a
t
e
o
f

e
l
~
a
s
e

a
s

p
e
r

M
i
n
i
s
t
r
y

R
e
c
e
i
v
e
d

F
O
I
P

R
e
q
u
e
s
t

N
u
m
b
e
r

E
x
t
e
n
s
i
o
n
l
e
t
t
e
r
s
e
n
t

f
r
o
m

M
i
n
i
s
t
r
y

E
n
e
r
s
v

2
0
1
3
-
0
6
2
8

E
N
G

2
0
1
3
0
0
3
8

2
0
1
3
-
0
8
2
7

E
n
t
e
r
p
r
i
s
e

a
n
d

2
0
1
3
0
7
0
2

E
A
E

2
0
1
3
1
0
2
6

2
0
1
3
0
9
0
3

A
d
l
l
l
l
n
t
e
d

E
d
u
c
a
t
i
o
n

I
n
f
r
a
s
t
r
u
c
t
u
r
e

2
0
1
3
-
0
7
0
2

I
N
F

1
3
0
0
5
5
(
6
1

2
0
1
3
0
9
-
{
]
3

S
e
r
v
i
c
e

A
l
b
e
r
t
a

2
0
1
3
0
6
-
2
8

S
A

2
0
1
3
0
0
2
7

2
0
1
3
0
8
2
7

T
r
a
n
s
p
o
r
t
a
t
i
o
n

2
0
1
3
0
7
-
0
2

T
R
A
N
S

1
3
-
0
0
5
4

G
l

2
0
1
3
0
9
0
3

T
i
!
b
l
e

3
:

R
e
q
u
e
s
t
s

w
i
t
h
o
t
h
e
r
s
t
a
t
u
s

M
i
n
i
s
t
r
y

D
a
t
e

F
O
I
P
R
e
q
u
e
s
t

N
u
m
b
e
r

S
t
a
t
u
s

R
e
c
e
i
v
e
d

H
u
m
a
n

S
e
r
v
k
e
s

2
0
1
3
0
7
-
{
]
2

H
S

2
0
1
3
1
0
2
7

R
e
q
u
e
u

I
s
o
n
h
o
l
d
l
o
r
f
e
e
s
.

E
e
r
u
t
l
e

C
0
<
1
n
c
l
l

2
0
1
3
-
0
6
2
8

E
C
2
0
1
3
G
-
1
l
0
4
5

R
e
c
o
r
d
s

w
i
l
l

b
e
r
e
l
e
a
s
e
d

f
o
r

A
u
6
u
s
t

2
,

2
0
1
3
3
d
u
e

d
a
t
e
.

2

SA 2013-G-0052 0155
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent
To:
Subject
As requited
Susan H Fox
Manager, FOIP
Infrastructure/Transportation
3rd floor, Twin Atria Building
4999- 98 Avenue
Edmonton, AB
T6B2X3
780 422-0021
Susan.fox@gov.ab.ca
From: caroline Dahl
Susan Fox
Wednesday, July 31, 2013 11:20 AM
Melissa Sadownlk
FW: ARTs Ustings
Sent: Wednesday, July 31, 2013 11:20 AM
To: Susan Fox
Subject: ARTs Listings
Trans -13-0054[G] -Original due date: Aug 1
51
; new due date. Sept 3, 2013
Infra- 13-00SS[G]- Original due date: Aug 1
11
; new due date: Sept 3, 2013

SA 2013-G-0052 0184
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent
To:
Joanne Gardiner
Melissa Sadownik
Subject: FW: X-Govt Request ARTS List
Please add to table for 9:30 meeting
From: Roger Mariner
To: Joanne Gardiner
Cc: Melissa Sadownlk; Heather Johnson (Finance); louise Cox; Karen Lindgren
Subject: RE: X-Govt Request: ARTS Ust
Further to Joanne's email after end of day on July 29 re the need to take time extensions and the one sent on
her behalf July 30 re the need for all future communication with the applicant to be by SA, Including with
respect to time extensions, please note the following:
TBF 2013-G-0066 Due date of July zgh
TPR 2013-G-0067 Due date of July 29
1
h
Culture 2013G006B Due date of July 29
111
Roger Mariner
From: owner-fcgov On Behalf Of Joanne Gardiner
Sent: Monday, July 29, 2013 4:37 PM
To: fcgov; Anne Halldorson; Lynnette Shpeley; Heather Innes; Ul Nagy; Barbara Hamum; Susan Fox; Chris
Mack; Heather Johnson (Finance); Debra Clarke; Laurette Miller
Cc: Melissa Sadownlk
Subject: XGovt Request: ARTS List
HI
Just wanted to touch base on this common request. I understand ministries are reaching their deadline
for response to the applicant and we do need to complete consultation with Executive Council.
I have been in touch with Executive Council and until we have some more direction, please make sure
you take your extension for consultation under section 14(1)(c) so none of the requests are in deemed
refusal.
We will be in touch with further direction as soon as possible.
Melissa Sadownik in this office will be available for any questions you may have.
Thanks, Joanne
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780-422-7326
SA 2013-G-0052 0206
*
*
^
*s.17(1)
<s.24(1)(a) and (b)
----------
Service Alberta
Briefing Note- For Information
Minister
Subject:
Processing of common FOIP requests in the Government of Alberta.
Issue:
AR 25007
July 31, 2013
An increase in the number of common FOIP requests across ministries has resulted in the need
to formalize a process for coordination i n responding to the requests.
Submitted By:
Contact:
Reviewed by Jay G. Ramotar, P. Eng.
Deputy Minister, Service Alberta
Cathryn Landreth
ADM, Information Services
Cheryl Naundorf
Director, Policy and Governance
780.4276369
Page 1 of 2
SA 2013-G-0052 0207
-,
AR 25007
July 31, 2013
Background:
The administration in the Government of Alberta is working to address the Implementation
of a coordinated approach to processing common FOIP requests.
In the past several months, the same and/or similar (common) FOIP requests have been
received by multiple ministries, resulting in the need for further discussions across
government on developing a consistent approach and process.
Previously. an informal process has existed to address processing of common FOIP requests
uld
h a
particular common request. Ministries would then have the discretion on whether or not to
comply with the consistent approach.
As part of cycle three of the Results Based Budgeting Review, FOIP Services across
government will be examined; including how common FOIP requests are processed.
On July 18, 2013 representatives from Policy and Governance met with Jay Ramotar, Deputy
Minister of Service Alberta to request assistance for the Corporate FOIP Office to implement
an interim process that would help to ensure impacted ministries apply the consensus
reached when processing a common FOIP Request.
Agreement was provided by the Deputy to implement the use of a Record of Decision (ROD}
following each meeting on a common FOIP Request. If a FOIP Coordinator from a ministry
feels they cannot process the request as per the consensus reached, they are to discuss the
rationale with their Deputy Minister who must then speak to the Deputy Minister of Service
Alberta about their rationale for departing from the Government of Alberta approach.
FOIP Coordinators have been advised of this new process and have also been instructed to
ensure that it is either the FOIP Coordinator from the ministry or a representative who has
decision making authority who attends meetings on common FOIP requests. If a ministry
does not participate in a meeting and they are impacted by a common FOIP request, they
will be obliged to apply the consensus reached.
On July 30, 2013, Peter Watson, Deputy Minister of Executive Council sent an email to all
conduit for ensuring a coordinated approach to the request.
An evaluation of the processing of this request will take place and will contribute to
establishing a formal process to address common FOIP requests in the future.
Attachment(s):
Email dated July 30, 2013 from Peter Watson, Deputy Minister of Executive Council
Page 2 of2
SA 2013-G-0052 0208
*
*
*s.24(1)(a)
Melissa Sadownik
From:
Sent
To:
Subject
Joanne Gardiner
Tuesday, July 30, 2013 5:31 PM
Melissa Sadownik
FW: ARTS Listing
From: Lynnette Shpeley
Sent: Tuesday, July 30, 2013 3:35 PM
To: Joanne Gardiner
tc: Anne Halldorson
Subject: ARTS Listing
Joanne,
ARD does require an extension letter sent to applicant and our information is as follows:
File name is 2013G-Q009
Original Due date is August 1, 2013
Original letter was sent to Dr. Raj Sherman (not sure if you need this too)
Please let me know if you need anything else.
Thanks.
Lyn.n.ette-

'*'te.Jl-Plru1.....:.tg-Sfl\l&:ut-,1 g-riG<U.tu"" D.,.,e/.opm.ent 20'1-, J.G.

7000 113 Stl-ce.t; cct.nnntan-, All T61l 5T6
Ph< 780422-5629
fat<l 780..Jj.2:Z6529
1>Utilt
Thit- c:ctw=n<.caC'o"' (or IN:. ,.,c-afcJ,.c, r'lle.ipiu\t'tl>-.ih<d u; i}<c.uuLreucd-, ,....a, m.a:Y
infimn.aL.cn.
I.fyowA.n/ ncttM. inn!M.ed.recq>O:C.U: <tl\d. do-1\Dt copy, .,.
tz..k.e, ad' .an. n:l.ying em- it: A >;y reac:v.ut. L.l\ en-or-, o.- Ho.lneq.....u:
<k!t.-oyed.
SA 2013-G-0052 0209
Sharon Hunt
From: Helen Chow
Joanne Gardiner To:
Cc: Wilma Sisk; Heather Robertson (MA)
Subject: Fwd: Message from Peter Watson - ARTS FOIP Request
Hi Joanne,
Further to DM Watson's message regarding the processing of the ARTs list FOIP request, Municipal Affairs provides the
following information:
Municipal Affairs received the request on July 4
1
h. On July 4
1
h, an acknowledgement letter was sent to the
applicant. MA due date to respond to the applicant is August 6th {30 after receipt of the request).
1. The applicant has requested (please note that MA's scope is slightly broader than the scope detailed in DM
Watson's message):
A Jist of all Action Requests (including Action Request numbers, subjects, and due dates) assigned by and
to the Minister's Office and Deputy Minister's Office, including briefings/advice to the Premier and
MLAs.
(Timejrame of records: Apri/1, 2013 to July 4, 2013}.
2. Municipal Affairs is compiling a list from ARTS and identifying our recommendations on the application of
section 22 (and/or 24) for Executive Council, along with a general rationale as to why item should or should not
be protected. Municipal Affairs plans to consult with Executive Council on or before August 6th.
3. Under section 14(1)(c) of the FOIP Act, the time line will be extended for an additional 30 days to consult with
another public body.
Please provide clarification on the scope of the role of Service Alberta due to DM Watson's direction - FOIP Office at
Service Alberta has responsibility for responding to the applicant on behalf of all Ministries from this point forward,
including advising the applicant afthe time extensions.
1. Since Service Alberta will be responding to the applicant on behalf of Municipal Affairs, including on the
additional 30 days to consult with another public body,. will you use our new due date or will SA assign the same
new due date to all involved Ministries (although not all ministries received the request the same day)?
2. If SA assigns a new due date, when will you notify us of that new due date?
3. How will the sign off on the release of the list be handled- will SA sign off the decision letter to the applicant on
behalf of all involved Ministries? To do this, SA will need the Executive Council recommendation to each
Ministry on release of information on their specific list. How will this process be handled?
4. Will SA (on behalf of all Ministries) or each Ministry release the l ist(s) to the applicant?
5. Does Service Alberta require a copy of Municipal Affairs' list?
Your direction and clarification is greatly appreciated. Thank you.
SA 2013-G-0052 0210
HELEN CHOW I Access & Privacy Advisor
Alberta Municipal Affairs
14th floor Commerce Place I 10155 - 102nd Street I Edmonton, AB T5J 4L4
Tel: (780)415-2633 1 FaK: (780)643-1090
From: Wilma Sisk
Sent: Tuesday, July 30, 2013 9:02AM
To: Helen Chow
Cc: 'heather.gilmet@gov.ab.ca'
Subject: Fw: Fwd: Message from Peter Watson - ARTS FOIP Request
For our discussion.
Wilma
From: Eric Taylor
Sent: Tuesday, July 30, 2013 08:36 AM Mountain Standard lime
To: Wilma Sisk; Heather Robertson (MA)
Subject: Fwd: Message from Peter Watson - ARTS FOIP Request
Heads-up
Begin forwarded message:
From: Nancy Richardson <nancy.richardson@gov.ab.ca>
Date: 30 July, 2013 8:32:25 AM MDT
To: Eric Taylor <eric.taylor@.gov.ab.ca>
Cc: Elaine Highet <elaine.highet@gov.ab.ca>, Diana Guenette <diana.guenette@gov.ab.ca>
Subject: FW: Message from Peter Watson- ARTS FOIP Request
FYI
-----Original Message-----
From: owner-dm-assistants On Behalf Of Rita Goodwin
To: Deputy-Ministers
Cc: dm-assistants
Subject: Message from Peter Watson- ARTS FOIP Request
Colleagues:
As you are likely aware, FOIP requests have been received by various Ministries for the
following:
'A list from the Action Request Tracking System of briefing notes submitted to the Minister's
Office and Deputy Minister's Office, including briefings/advice to the Premier and MLA's, and
memos written in the Minister's or Deputy Minister' s name. Please also include Action Request
numbers, subjects, the individuals/units an Action Request is assigned to and due dates.'
2
SA 2013-G-0052 0211
Given the likelihood that much of the infonnation requested will relate to confidential Cabinet
information, Executive Council has asked to review all packages before they are released to the
applicant in order to ensure that Cabinet privilege is maintained where appropriate.
All Ministries are being asked to process their responsive records, including the application of
any relevant exceptions and severing as appropriate. Once the responsive records are fully
processed, the Ministry should (if they have not already done so) forward the records to
Executive Council.
Once in possession of the records, a team at Executive Council will review the package to ensure
that all information subject to Cabinet privilege has been properly identified.
Given the time needed for this consultation to take place, all Ministries will be required to extend
the timeline for responding by an additional 3D days as pennitted under section 14(1)(c) ofFOIP.
Please also note that Cabinet approval is required in order to waive legal privilege. Any
application to Cabinet to release infonnation that is subject to section 27(1)(a) must be made in
consultation with the Minister of Justice and Solicitor General.
In order to streamline this process and promote consistency across the Government, the FOIP
Office at Service Alberta has responsibility for responding to the applicant on behalf of all
Ministries from this point forward, including advising the applicant of the time extensions.
The Executive Council FOIP Office will be circulating further infonnation to all Ministry FOIP
coordinators through the Service Alberta corporate FOIP office to assist them with this process.
Should you have any questions or concerns with this approach, please let me know.
Peter Watson
This email and any files transmitted with it are confidential and intended solely for the use of the
individual or entity to whom they are addressed. If you have received this email in error please
notify the system manager. This message contains confidential infonnation and is intended only
for the individual named. If you are not the named addressee you should not disseminate,
distribute or copy this e-mail.
3
SA 2013-G-0052 0212
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
~ ~ ~ d S _ a ~ a ~ c ~
From:
Sent:
To:
Subject:
You can send
Karen Lindgren
Tuesday, July 30, 2013 9.09 AM
Joanne Gardiner
Re: Message from Peter Watson - ARTS FOIP Request
Sent from my BlackBerry 10 smartphone on the TELUS network.
Sent: Tuesday, July 30, 2013 9:01 AN
To: Karen Lindgren
Subject: RE: Message from Peter Watson - ARTS FOJP Request
Hi Karen,
Is the process note to follow on this email finalized? Can I send out what you sent me yesterday with those
tweaks we discussed? I think I would like to forward Peter's email and say, "Further to the email from Peter
Watson below ... " just in case some FOlP Coordinators have not seen it yet.
Please advise when it is good to go out with the process note and! or if it has changed.
Thanks, Joanne
----Original Message-----
To: Joanne Gardiner
Hi- FYI
---Original Message-----
From: Rita Goodwin
Sent: Tuesday, July 30, 2013 7:39 Alvl
Cc: dm-assistants
Subject: Message from Peter Watson- ARTS FOIP Request
Colleagues:
As you are likely aware, FOIP requeslS have been received by various Ministries for the following:
'A list from the Action Request Tracking System of briefing notes submitted to the Minister's Office and
Deputy Minister's Office, including briefings/advice to the Premier and MLA 's, and memos wriuen in the
Minister's or Deputy Minister's name. Please also include Action Request numbers, subjects, the
individuals/units an Action Request is assigned to and due dates.'
Given the likelihood that much of the inrormation requested will relate to confidential Cabinet information,
Executive Council has asked to review all packages before they are released to the applicant in order to ensure
that Cabinet privilege is maintained where appropriate.
SA 2013-G-0052 0225
All rvr ylries are being asked to process their responsive records, including the application of any relevant
exc:cpt.vns and severing as appropriate. Once the responsive records are fully processed, the Ministry should (if
they have not already done so) forward the records to Executive Council.
Once in possession of the records, a team nt Executive Council will review the package to ensure that all
information subject to Cabinet privilege has been properly identified.
Given the time needed for this consultation to tnke place, all Ministries will be required to extend the timeline
for responding by an additional 30 days as permitted under section 14(1)(c) ofFOIP.
Please also note that Cabinet approval is required in order to waive legal privilege. Any application to Cabinet
to release information that is subject to section 27(I){a) must be made in consultation with the Minister of
Justice and Solicitor General.
In order to streamline this process and promote consistency across the Government, the FOIP Office at Service
Alberta has responsibility for responding to the applicant on behalf of nil Ministries from this point forward,
including advising the applicant of the time extensions.
The Executive Council FOIP Office will be circulating further information to all Ministry FOIP coordinators
through the Service Alberta corporate FOIP office to assist them with tltis process.
Peter Watson
SA 2013-G-0052 0226
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent:
To:
Cc:
Subject:
Richard Marks
Tuesday, July 30, 2013 8:59 AM
Joanne Gardiner
Chris Mack
Re: X-Govt Request: ARTS List
I was forwarded the email from Peter.
As per his instructions, Service ALberta will notify the applicant of time extensions. I will send you the
information later today on our due date and file number.
Richard.
Sent from my iPhone
On 2013-07-30, at 8:50AM, "Joanne Gardiner" <joanne.gardiner@gov.ab.ca> wrote:
Morning Richard, we use standard wording in our correspondence. We will resolve any further
questions with the applicant based upon the direction from Peter Watson.
From: Richard Marks
sent: Tuesday, July 30, 2013 7:31 AM
To: Joanne Gardiner
Subject: Re: X-Govt Request: ARTS List
Joanne:
Has the applicant requested clarification on your 30 day extension?
Did you advise him of the volume of consultations at EC?
Richard
Sent from my iPhone
On 2013-07-29, at 6:39PM, "Joanne Gardiner" <joanne.gardiner@gov.ab.ca> wrote:
Hi Richard et al,
For Service Alberta, we took an extension for 30 days however we always
advise the Applicant we will respond sooner, if possible.
I recommend that each public body also take 30 days and try to respond
as soon as possible regardless of the due date.
This extension should be taken due to consultation required with
Executive Council. This is a requirement under our existing processes.
Taking the full 30 days is necessary due to the volume of consultations
that Executive Council will have to manage. While I am sure there will be
some staggering of the responses and Executive Council will endeavour
to coordinate with all of us the best order for responding to these
SA 2013-G-0052 0229
consultations, big and little, there will still be some that come first and
some that come last.
We will have additional discussion with Executive Council and please call
me if you have any other questions.
Thanks, Joanne
From: Richard Marks
To: Joanne Gardiner
Cc: fcgov; Anne Halldorson; Lynnette Shpeley; Heather Innes; Lil Nagy;
Barbara Harnum; Susan Fox; Chris Mack; Heather Johnson (Finance);
Debra Clarke; Laurette Miller; Melissa Sadownik
Joanne:
Thank you for the direction on using s. 14.
How many days should we extend this FOIP request under section
14(l)(c)?
As this will be a reviewable decision, it would be good if we had
information on the reason and estimated length of time per s.
14(4).
Thanks.
Richard
Sent from my iPhone
On 2013-07-29, at 4:37PM, "Joanne Gardiner"
<joanne.gardiner@gov.ab.ca> wrote:
Hi
Just wanted to touch base on this common request.
I understand ministries are reaching their deadline
for response to the applicant and we do need to
complete consultation with Executive Council.
I have been in touch with Executive Council and
until we have some more direction, please make
sure you take your extension for consultation under
section 14(1)(c) so none of the requests are in
deemed refusal.
We will be in touch with further direction as soon as
possible.
Melissa Sadownik in this office will be
available for any questions you may have.
Thanks, Joanne
Joanne Gardiner
2
SA 2013-G-0052 0230
*
*
*s.17(1)
Melissa Sadownik
From:
Sent
To:
Cc:
Subject
Joanne Gardiner
Tuesday, July 30, 2013 8:58AM
Melissa Sadownilc; Sharon Hunt
Cheryl Naundorf; lain Strathem
FW: Message from Peter Watson - ARTS FOIP Request
Sharon is our Advisor on the file; Melissa will stick handle anything corporately In relation to being the office
coordinating this on behalf of all ministries
-Original Message-
To: Joanne Gardiner
Hi FYI
-Original Message-
From: Rita Goodwin
Cc: dm-assistants
Subject: Message from Peter Watson -ARTS FOIP Request
Colleagues:
As you are likely aware, FOIP requests have been received by various Ministries for the following:
'A list from the Action Request Tracking System of briefing notes submitted to the Minister's Office and Deputy
Minister's Office, including briefings/advice to the Premier and MLA's, and memos written in the Minister's or Deputy
Minister's name. Please also Include Action Request numbers, subjects, the individuals/units an Action Request is
assigned to and due dates.'
Given the likelihood that much of the information requested will relate to confidential Cabinet information, Executive
Council has asked to review all packages before they are released to the applicant in order to ensure that Cabinet
privilege is maintained where appropriate.
All Ministries are being asked to process their responsive records, Including the application of any relevant eKceptions
and severing as appropriate. Once the responsive records are fully processed, the Ministry should (if they have not
already done so) forward the records to Executive Council.
Once in possession of the records, a team at Executive Council will review the package to ensure that all information
subject to Cabinet privilege has been properly identified.
Given the time needed for this consultation to take place, all Ministries will be required to extend the timeline for
responding by an additional 30 days as permitted under section l4(l)(c) of FOIP.
SA 2013-G-0052 0231
*
*s.17(1)
Please also note that Cabinet approval is required in order to waive legal privilege. Any application to Cabinet to release
information that is subject to section 27(1)(a) must be made in consultation with the Minister of Justice and Solicitor
General.
In order to streamline this process and promote consistency across the Government, the FOIP Office at Service Alberta
has responsibility for responding to the applicant on behalf of all Ministries from this point forward, including advising
the applicant of the time extensions.
The Executive Council FOIP Office will be circulating further information to all Ministry FOIP coordinators through the
Service Alberta corporate FOIP office to assist them with this process.
Peter Watson
SA 2013-G-0052 0232
-!!.')
-
1
l'
-o
i
1

4
1
..
J
&

l
f

"
.. ,
lg
--+

-::S
c: .._ll\
I

\
1

\

'lh
j

\(
"
Cl
flJ
I
\

-4
s r,...(
\

I ;s t

I

I
SA 2013-G-0052 0233
\
Colleagues:
A list from the Action Request Tracking System of briefing notes submitted to the Minister's Office and
Deputy Minister's Office, Including briefings/advice to the Premier and MLA 's, and memos written in the
Minister's or Deputy Minister's nome. Please also include Action Request numbers, subjects, the
individuals/units on Action Request is assigned to and due dates.
Given the likelihood that much of the infonnation requested wlll relate to confidential Cabinet
Information, Executive Council has asked to review all packages before they are released to the
appllcant in order to ensure that Cabinet privilege is maintained where appropriate.
All Ministries are being asked to process their responsive records, Including the application of any
relevant exceptions and severing as appropriate. Once the responsive records are fully processed, the
Ministry should (If they have not already done so) forward the records to Executive Council.
Once in possession of the records, a team at Executive Council will review the package to ensure that all
infonnatlon subject to Cabinet privilege has been properly identified. Cabinet approval is required
before any Information subject to section 22 can be released.
Given the time needed for this consultation to take place, all Ministries will be required to extend the
tlmeline for responding by an additional 3D days as permitted under section 14(1)(c) of FOIP.
Please also note that Cabinet approval is required in order to waive legal privilege. Any application to
Cabinet to release information that Is subject to section 27(1)(a) must be made in consultation with the
Minister of Justice and Solicitor General.
---
In order to streamline this process and promote consistency across the Government, the FOIP Office at'] >WL
Service Alberta has responsibility for responding to the applicant on behalf of all Ministries from this 1'
int forward, including advising the applicant of the time extensions. /
--
.,....,.. -
The Executive Council FOIP Office will be circulating further Information to all Ministry FOIP coordinators
through the Service Alberta corporate FOIP office to assist them with this process.
SA 2013-G-0052 0234
Sharon Hunt
From:
Sent:
To:
Subject:
Thank you Gerry, more to follow.
---Original Message--
From: Gerry Kushlyk
Joanne Gardiner
Gerry Kushlyk
RE: Message from Peter Watson - ARTS FOIP Request
Sent: Tuesday, July 30, 2013 8:20 AM
To: Joanne Gardiner
Joanne:
So if I understand the message correctly, you (SA) are to advise my Applicants that the following (file numbers by
Ministry) will require a 30 day extension effective today (July 30th)?
If the answer to the above understanding is correct my file numbers are as follows.
International & Intergovernmental Relations (IIR) 2013-G-0017, and Aboriginal Relations (AR) 2013-G-0018.
Both of the above requests were due for release on August 2, 2013.
Both of the above requests were provided to EC as Third Party Consults on Monday, July 22, 2013.
Any questions, please give me a call.
Gerry Kushlyk
(780) 427-9658 .... 984-9861
----Original Message----
From: Betty Miller
To: Stefanie Jones
Cc: Gerry Kushlyk
FYI
Tks,
Betty
----Original Message--
Cc: dm-assistants
Subject: Message f rom Peter Watson - ARTS FOIP Request
Colleagues:
SA 2013-G-0052 0235
'A list from the Action Request Tracking System of briefing notes submitted to the Minister's Office and Deputy
Minister's Office, including briefings/advice to the Premier and MLA's, and memos written in the Minister's or Deputy
Minister's name. Please also include Action Request numbers, subjects, the individuals/units an Action Request is
assigned to and due dates.'
Given the likelihood that much of the information requested will relate to confidential Cabinet information, Executive
Council has asked to review all packages before they are released to the applicant in order to ensure that Cabinet
privilege is maintained where appropriate.
All Ministries are being asked to process their responsive records, including the application of any relevant exceptions
and severing as appropriate. Once the responsive records are fully processed, the Ministry should (if they have not
already done so) forward the records to Executive Council.
Once in possession of the records, a team at Executive Council will review the package to ensure that all information
subject to Cabinet privilege has been properly identified.
Given the time needed for this consultation to take place, all Ministries will be required to extend the timeline for
responding by an additional 3D days as permitted under section 14{1)(c) of FOIP.
Please also note that Cabinet approval is required in order to waive legal privilege. Any application to Cabinet to release
information that is subject to section 27(1)(a) must be made in consultation with the Minister of Justice and Solicitor
General.
In order to streamline this process and promote consistency across the Government, the FOIP Office at Service Alberta
has responsibility for responding to the applicant on behalf of all Ministries from this point forward, including advising
the applicant of the time extensions.
The Executive Council FOIP Office will be circulating further information to all Ministry FOIP coordinators through the
Service Alberta corporate FOIP office to assist them with this process.
Peter Watson
This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to
whom they are addressed. If you have received this email in error please notify the system manager. This message
contains confidential information and is intended only for the individual named. If you are not the named addressee you
should not disseminate, distribute or copy this e-mail.
2
SA 2013-G-0052 0236
Sharon Hunt
From:
Sent:
To:
Joanne Gardiner
Monday, July 29, 2013 7:02 PM
Gerry Kushlyk
Subject: RE: X-Govt Request: ARTS List
Call me again - did not recognize your number
From: Gerry Kushlyk
To: Joanne Gardiner
SUbject: Re: X-Govt Request: ARTS List
Am calling you now
Left you a voice mail message
GK
To: Gerry Kushlyk
Call me Gerry
From: Gerry Kushlyk
To: Joanne Gardiner
GK
Sent: Monday, July 29, 2013 04:37PM
To: fcgov; Anne Halldorson; lynnette Shpeley; Heather Innes; Lil Nagy; Barbara Harnum; Susan Fox;
Chris Mack; Heather Johnson (Finance); Debra Clarke; Laurette Miller
Cc: Melissa Sadownik
Subject: X-Govt Request: ARTS List
Hi
Just wanted to touch base on this common request. I understand ministries are reaching their
deadline for response to the applicant and we do need to complete consultation with Executive
Council.
SA 2013-G-0052 0237
*
*s.24(1)(b)
I have been in touch with Executive Council and until we have some more direction, please
make sure you take your extension for consultation under section 14(1)(c) so none of the
requests are in deemed refusal.
Melissa Sadownik in this office will be available for any questions you
may have.
Thanks, Joanne
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780-422-7326
Fax: 780-427-1120
Web: foip.alberta.ca and ojpa.alberta.ca
notify the system manager. This message contains confidential information and is intended only
for the individual named. If you are not the named addressee you should not disseminate,
2
SA 2013-G-0052 0238
*
*
*s.17(1)
Sharon Hunt
From:
Sent:
To:
Karen Lindgren
Monday, July 29, 2013 6:41 PM
Joanne Gardiner
Thanks Joanne
Sent from my BlackBerry 10 smartphone on the TELUS network.
To: Richard Marks
Cc: fcgov; Anne Halldorson; Lynnette Shpeley; Heather Innes; Ul Nagy; Barbara Harnum; Susan Fox; Chris Mack;
Heather Johnson (Finance); Debra Clarke; Laurette Miller; Melissa Sadownik
Hi Richard et al,
For Service Alberta, we took an extension for 30 days however we always advise the Applicant we will respond
sooner, if possible.
I recommend that each public body also take 30 days and try to respond as soon as possible regardless of the
due date.
This extension should be taken due to consultation required with Executive Council. This is a requirement
under our existing processes.
Taking the full 30 days is necessary due to the volume of consultations that Executive Council will have to
manage. While I am sure there will be some staggering of the responses and Executive Council will endeavour
to coordinate with all of us the best order for responding to these consultations, big and little, there will still be
some that come first and some that come last.
We will have additional discussion with Executive Council and please call me if you have any other questions.
Thanks, Joanne
From: Richard Marks
To: Joanne Gardiner
Cc: fcgov; Anne Halldorson; Lynnette Shpeley; Heather Innes; Lil Nagy; Barbara Harnum; Susan Fox; Chris Mack;
Heather Johnson (Finance); Debra Clarke; Laurette Miller; Melissa Sadownik
Joanne:
Thank you for the direction on using s. 14.
How many days should we extend this FOIP request under section 14(l)(c)?
As this will be a reviewable decision, it would be good if we had information on the reason and
estimated length oftime per s. 14(4).
Thanks.
SA 2013-G-0052 0239
Richard
Sent from my iPhone
On 2013-07-29, at 4:37PM, "Joanne Gardiner" <joanne.gardiner@gov.ab.ca> wrote:
Hi
Just wanted to touch base on this common request. I understand ministries are reaching
their deadline for response to the applicant and we do need to complete consultation
with Executive Council.
I have been in touch with Executive Council and until we have some more direction,
please make sure you take your extension for consultation under section 14(1 )(c) so
none of the requests are in deemed refusal.
Melissa Sadownik in this office will be available for any
questions you may have.
Thanks, Joanne
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780-422-7326
Fax: 780-427-1120
Web: foip.alberta,ca and pipa.alberta.ca
This email and any files transmitted with it are confidential and intended solely for the
use of the individual or entity to whom they are addressed. If you have received this
email in error please notify the system manager. This message contains confidential
information and is intended only for the individual named. If you are not the named
addressee you should not disseminate, distribute or copy this e-mail.
2
SA 2013-G-0052 0240
*
*
*s.17(1)
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f
R
e
l
e
a
s
e

D
a
t
e
s

D
a
t
e

F
O
I
P

E
x
p
e
c
t
e
d

M
l
n
l
s
t
l
y

R
e
c
e
i
v
e
d

R
e
q
u
e
s
t

R
e
q
u
e
s
t

D
a
t
e
o
f

C
o
m
m
e
n
t
s

N
u
m
b
e
r

R
e
l
e
a
s
e

A
b
o
r
i
&
l
n
a
l

R
e
l
a
t
i
o
n
s

2
0
1
3
.
(
)
7
-
(
)
2

A
I
!
$
F
t
o
m

t
h
e
A
c
t
i
o
n
.
R
e
q
u
e
s
t
T
r
a
c
k
i
n
g

S
y
s
t
e
m
a
f
,
l
i
j
:
l
e
l
l
n
l
n
o
t
e
S
' s
u
b
m
i
t
t
e
d

t
o
t
h
e

E
x
t
e
n
s
i
O
n

n
o
t

I
A
R
)
2
0
1
3

M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
a
n
d
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
,

l
n
c
:
J
u
d
i
n
c

b
r
l
e
f
l
n
p
a
n
d

a
d
v
i
c
e

t
o

t
h
e

t
a
k
e
n
y
e
t

G
.
0
0
1
B

P
r
e
m
i
e
r

M
t
.
A
s
,
a
n
d
m
e
m
o
s

w
r
i
t
t
e
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's
n
a
m
e
,

D
n
d

2
0
1
H
I
8
.
0
1

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e

I
n
d
i
v
i
d
u
a
l
s

o
r
u
n
i
t
s

a
n

A
c
t
i
o
n

R
e
q
u
e
s
t
i
s

a
s
s
l
&
n
e
d

t
o
,
a
n
d

d
u
e

d
a
t
e
s

f
r
o
m

A
P
r
l
l
1
,

2
0
1
3

t
o
J
u
n
e
2
8
,

2
0
1
3
.

a
n
d
R
u
r
a
l

2
0
l
.
H
I
N
I
2

I
A
R
0
)
2
0
1
3
-

S
y
s
t
e
m

o
f

a
d
v
l
t
e
s

f
r
o
m

2
0
1
3
o
O
I
H
I
1

E
x
t
e
n
s
i
o
n

n
o
t

D
e
v
e
l
o
p
m
e
n
t

G
.
Q
0
0
9

A
p
J
I
I
1
,

2
0
1
3
t
o
J
u
l
y

2
,

2
1
0
3
.

t
a
k
e
n
v
e
t

C
U
l
t
u
r
e

2
0
1
3
.
0
6
2
8

I
C
U
L
)
2
0
1
3

A
'
l
l
s
t
.
f
r
o
m

t
h
e
A
c
t
i
O
n
R
e
q
u
e
s
t
T
r
a
c
k
l
n
c
S
y
s
t
e
m
a
f
b
r
l
e
f
t
n
s
n
o
t
u
s
u
b
m
l
n
e
d
t
o
t
h
e

2
0
1
3
.
0
7
2
9

E
x
t
e
n
s
i
o
n

n
o
t

G
.
Q
0
6
8

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
f
r
o
m

A
p
J
I
I
Z
O
H

t
a
k
e
n

E
d
u
c
a
t
i
o
n

2
0
1
3
.
(
)
7
.
(
)
2

I
0
U
)
5
6
4
0
a
s
s
l
c
n
e
d

b
y
a
n
d
t
o
t
h
e
M
i
n
i
s
t
e
r
's

o
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

o
f
f
i
c
e
,

E
x
t
e
n
s
f
o
n
n
o
t

2
0
1
3
-
G

l
n
c
l
u
d
l
n
' b
r
l
e
n
n
s
s
a
n
d
a
d
v
i
C
e

t
o
t
i
l
e

P
r
e
m
i
e
r
a
n
d

M
I
A
's
,
l
n
c
l
u
d
l
n
g
t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t

2
0
1
3
0
8
.
0
1

t
a
k
e
n
y
e
t

0
0
1
5

n
u
m
b
e
r
s
,

s
u
b
l
e
c
t
s

a
n
d

d
u
e

d
a
t
e
s
f
r
o
m

A
p
r
i
l

2
0
1
3
t
a
J
u
l
y
2
,

2
0
1
3
.

E
n
O
f
i
V

2
0
1
3
-
D
G
-
2
8

A
l
i
s
t
f
r
o
m

t
h
e
A
c
t
i
O
n

R
e
q
u
e
s
t
T
r
a
c
k
l
n
&
S
y
s
t
e
m

o
f
b
r
l
e
f
l
n
c

n
o
t
e
.
!

s
u
b
m
i
t
t
e
d

t
o
t
h
e

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
,

I
n
c
l
u
d
i
n
g

b
r
l
e
f
l
n
p
a
n
d
a
d
v
i
c
e

t
a
t
h
e

P
r
e
m
i
e
r
a
n
d

M
I
A
s

a
n
d

m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

a
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

n
a
m
e
.

A
l
s
o

2
0
1
3
.
0
7
2
9

I
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,
t
h
e

I
n
d
i
v
i
d
u
a
l
s
o
r
a

u
n
i
t
a
n
A
c
t
i
O
n

R
e
q
u
e
s
t

i
s

a
s
s
l
1
n
e
d

t
o
,
a
n
d

d
u
e
d
a
t
e
s
f
r
o
m

A
p
r
l
l
2
0
1
3

t
o
J
u
n
e

2
8
,

2
0
1
3
.

E
n
t
e
r
p
r
i
s
e

a
n
d

2
0
1
3
-
!
1
7
0
2

A
l
i
s
t
o
f
a
l
l

A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
l
s
M
d
b
y
a
n
d

t
o
t
h
e
M
i
n
i
s
t
e
r
's

a
n
d

t
h
e
D
e
p
v
t
y
M
i
n
i
s
t
e
r
's

A
d
v
a
n
c
e
d

E
d
u
.
.
u
a
n

O
l
f
l
t
e
,
l
n
c
l
u
d
l
n
g

b
r
l
e
f
l
n
s
s
a
n
d
a
d
v
i
c
e
l
o
t
h
e
P
r
e
m
ie
r
a
n
d
M
I
A
s

f
r
o
m

2
0
1
3
.
(
)
8
.
0
1

A
o
r
l
l

2
0
1
3
1
0
J
u
l
v

2
,

2
0
1
3
.

E
n
v
i
r
o
n
m
e
n
t

a
n
d

2
0
1
3
.
0
7
1
2

A
K
s
t
f
r
o
m

t
h
o

A
c
1
l
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f

b
r
i
e
f
i
n
g

n
o
t
e
s
s
u
b
m
l
1
1
e
d

t
o

l
h
e

S
U
s
t
a
i
n
a
b
l
e

R
e
s
o
u
r
c
e

M
l
n
l
s
l
e
l
's

O
f
f
ic
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
ic
a

t
o

!
h
e

D
o
l
l
t
l
l
o
p
m
e
n
t

P
r
e
m
ie
r
a
n
d

M
L
A
s
,
a
n
d

m
e
m
o
s

w
r
i
l
l
e
n

I
n

t
h
e

M
i
n
i
s
t
e
r
's
o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

n
a
m
e
.

A
ls
o

2
0
1
3
.
0
8
1
2

I
n
c
l
u
d
e

A
c
l
l
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
)
e
e
l
s
,

t
h
o

I
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s

a
n
d
A
e
l
l
o
n

R
e
q
u
e
s
t
i
s

a
s
s
i
g
n
e
d

t
o
.

a
n
d

d
u
e

d
a
t
e
s
.

E
l
c
e
c
u
t
l
v
e
C
O
U
n
c
i
l

2
0
1
3
-
D
G
-
2
8

U
s
t

a
f
a
c
t
i
o
n

r
e
q
u
e
s
t
s

I
n

A
c
l
l
o
n

R
e
q
u
e
s
t
T
r
a
c
k
l
n
&
S
y
s
t
e
m
f
a
r

n
o
t
e
s
o
r
a
d
v
i
c
e

p
r
e
p
;
n
e
d
f
o
r

P
r
e
m
i
e
r
,

D
e
p
u
t
y
M
i
n
i
s
t
e
r
,

a
n
d

M
I
A
s
,
a
n
d
m
e
m
o
s

p
r
e
f
N
r
e
d

f
o
r

P
r
e
m
i
e
r
o
r

2
0
1
3
.
(
)
8
.
0
2

O
e
o
u
t
v
M
i
n
i
s
t
e
r
l
r
o
m
A
o
r
l
l
2
0
1
3
t
o
J
u
n
e

2
7
,
2
0
1
3
.

H
e
a
l
t
h

2
0
1
3
.
0
6
2
8

A
l
i
s
t
o
r
a
l
l

A
c
t
i
o
n

R
e
q
u
e
s
t
s
u
s
l
g
n
e
d
t
o
t
h
e
M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

O
f
f
l
c
e
,
l
n
d
u
d
l
n
l
b
r
l
e
f
l
n
s
s
/
a
d
v
k
:
e

t
o
t
h
e
P
r
e
m
i
e
r

a
n
d

M
L
A
>
. A
l
s
o

I
n
c
l
u
d
e

t
h
e
A
c
t
i
o
n

2
0
1
3
.
(
)
7
-
2
9

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,
s
u
b
J
e
c
t
s
,

a
n
d

d
u
e

d
a
t
e
s
f
r
o
m

A
o
r
l
l
1
,

2
0
1
3

t
o
J
u
n
e

2
8
,

2
0
1
3
.

H
u
m
a
n

s
e
r
v
i
c
e
s

2
0
1
3
0
7
.
(
)
2

A
l
i
s
t
o
f
o
i
l
A
<
:
t
l
o
n

R
e
q
u
e
s
t
s

a
s
s
i
g
n
e
d

b
y

a
n
d

t
o

t
h
e
M
i
n
i
s
t
e
r
's
a
n
d
t
h
e

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

D
n
h
o
k
l
f
o
r

O
f
f
i
c
e
,

l
n
t
l
u
d
l
n
s
b
r
l
e
O
n
c
s

a
n
d

a
d
v
i
c
e

t
o
t
h
e
P
r
e
m
i
e
r
a
n
d
M
L
A
's

f
r
o
m

A
p
r
l
l
2
0
1
3
t
o
J
u
l
y

2
,

f
e
e
s

2
0
1
3
.

I
n
f
r
a
s
t
r
u
c
t
u
r
e

2
0
1
3
.
(
)
7
.
(
)
2

A
l
i
s
t
f
r
o
m

A
c
t
i
O
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g
S
y
s
t
e
m

o
f
b
r
l
e
f
l
n
1

n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e
M
l
n
l
s
t
e
(
s

a
n
d
D
e
p
u
t
y
's
o
f
f
i
c
e
s
,

I
n
c
l
u
d
i
n
g

b
r
l
e
O
n
t
s

a
n
d
a
d
v
i
c
e

t
o
t
h
e

P
r
e
m
i
e
r

a
n
d

M
t
.
A
s
a
n
d

2
0
1
3
0
8
.
(
)
1

m
e
m
o
s
w
r
l
t
l
e
n

I
n

t
l
l
e
l
r
n
a
m
e
.

1

SA 2013-G-0052 0241
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f

R
e
l
e
a
s
e

O
a
t
e
s

D
a
t
e

F
O
I
P

E
x
p
e
c
t
e
d

M
i
n
i
s
t
r
y

R
e
c
e
i
v
e
d

R
e
q
u
e
s
t

R
e
q
u
e
s
t

D
a
t
e
o
f

C
o
m
m
e
n
t
s

N
u
m
b
e
r

R
e
l
e
a
s
e

I
n
t
e
r
n
a
t
i
o
n
a
l
a
n
d

2
0
1
3
0
7
-
l
l
2

A
l
i
s
t
f
r
o
m

t
h
e

S
y
s
l
e
m
o
f
b
r
i
e
f
i
n
g
n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e

E
x
t
e
n
s
i
o
n
n
o
t

l
n
l
e
i
'I
C
M
t
m
m
e
n
t
a
l

I
I
I
R
)
2
0
1
3

M
l
n
l
s
l
e
r
's
O
f
f
i
C
I
!

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
,
l
n
d
u
d
l
n
&
b
<
l
e
f
l
n
s
s
a
n
d
a
d
v
i
c
e
t
o
t
h
e

t
a
k
e
n

y
e
t

R
e
l
o
t
l
o
n
s

P
r
e
m
i
e
r
a
n
d

M
I
A
's
,
a
n
d
m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

o
r
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

n
a
m
e
.

2
0
1
3
0
8
0
1

G
0
0
1
7

A
l
s
o
l
n
d
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t
n
u
m
b
e
r
s
,
s
u
b
j
e
c
t
s
,

t
h
e
t
n
d
l
v
l
d
u
a
l
s
/
u
n
l
t
s
a
n
A
c
t
i
o
n

R
e
q
u
e
.
s
t

I
s

a
s
s
l
c
n
e
d

t
o
,
a
n
d
d
u
e
d
a
t
e
.
s

f
r
o
m

A
P
I
I
I
1
,

2
0
1
3

t
o
J
u
n
e

2
8
,
2
0
1
3
.

J
u
s
t
i
c
e
a
n
d
S
o
l
l
d
t
o
r

2
0
1
3
.
0
7
-
1
1
2

A
l
i
s
t
f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g
S
y
s
t
e
m

o
f
b
r
l
e
f
l
n
c

n
o
t
e
s
s
u
b
<
n
l
t
t
e
d

t
o
t
h
e
M
i
n
i
s
t
e
r
's

G
e
n
e
r
a
l

O
f
f
i
c
e
a
n
d
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
,

l
n
c
l
u
d
l
n
c
b
r
l
e
f
l
n
a
s
a
n
d

a
d
v
i
c
e

t
o
t
h
e
P
r
e
m
i
e
r
a
n
d

2
0
1
3
0
8
.
0
1

M
I
A
s
,

a
n
d

m
e
m
o
s

w
t
l
t
t
e
n
I
n

t
h
e

M
l
f
l
l
s
l
e
r
'

o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

n
a
m
e
f
r
o
m

A
p
r
l
l
2
0
1
3

t
o
t
h
e
1
1
1
e
s
e
n
t
(
J
u
n
e

2
7
,

M
u
n
l
d
p
a
l

A
f
f
a
i
r
s

A
l
e
l
l
n
o
t

A
J
i
s
t
,
o
f
a
U

A
t
:
t
lo
n

R
e
q
u
e
s
t
s

o
s
s
l
e
M
d

b
y
a
n
d
t
o
t
h
e
M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
a
n
d
D
e
p
u
t
y

E
x
t
e
m
l
o
n
n
o
t

p
r
o
v
i
d
e
d

M
i
n
i
s
t
e
r
's

o
f
f
i
c
e
,

l
n
t
k
l
d
t
n
&

b
t
l
e
f
l
n
C
$
a
n
d
a
d
v
i
C
e

l
O

t
h
e
P
r
e
m
i
e
r
a
n
d
M
I
A
's
,

J
n
c
J
u
d
t
n
a

2
0
1
3
.
0
8
.
0
0

t
a
k
e
n
y
e
t

A
c
t
i
o
n

R
e
q
u
e
s
t
n
u
m
b
e
r
J
,

w
b
l
e
c
t
s
,
a
n
d
d
u
e

d
a
t
e
s
f
r
o
m
A
p
r
U
1
,

2
0
1
3

t
o
J
u
l
y
4
,

2
0
1
3
.

S
e
r
v
lc
.
e

2
0
1
3
.
(
)
6
.
2
8

A
!
I
S
i
i
f
r
o
m

t
h
e

S
y
s
t
e
m

o
f
b
r
l
e
f
l
n
&

n
o
t
e
.
s
s
u
b
<
n
l
l
t
e
d

l
O

t
h
e

E
x
t
e
r
u
l
o
n
t
a
k
e
n

{
S
A
)
2
D
1
3

M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
a
n
d

D
p
u
t
y
M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
,

l
n
c
l
u
d
i
n
c
b
<
l
e
f
l
n
p
a
n
d
a
d
v
k
e
t
o
t
h
e

P
r
e
m
i
e
r
a
n
d

M
I
A
's
,

a
n
d

m
e
m
o
s

w
r
l
n
.
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

o
r
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

n
a
m
e
.

2
0
1
3
.
0
8
2
7

G
.
0
0
2
7

A
l
s
o

I
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
h
<
!
r
J
,

s
u
b
j
e
c
t
>
,
t
h
e

I
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s
a
n
A
c
t
i
o
n

R
e
q
u
e
s
t

a
r
e
a
s
s
i
g
n
e
d
t
o
,
a
n
d
d
u
e
d
a
t
e
s
.

T
C
M
i
r
l
s
m
, h
r
k
s

n
d

2
0
1
3
-
(
)
6
2
8

(
T
P
R
)
2
0
1
3

A

lis
t
.
' f
r
o
m

t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
l
n
s

s
y
s
t
e
m
o
r
b
<
l
e
n
n
s

n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o

t
h
e

2
0
1
3
.
(
)
7
2
9

E
x
t
e
n
s
i
o
n

n
o
t

R
e
c
r
e
a
t
i
o
n

G
.
0
0
6
7

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

a
n
d
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's
O
f
f
i
c
e

f
r
o
m

A
p
r
l
l
2
0
1
3
t
o
p
r
e
.
s
e
n
t
.

t
a
k
e
n

T
r
a
n
s
p
o
r
t
a
t
i
o
n

2
0
1
3
.
(
)
7
.
(
)
2

A
N
s
t
f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t

S
y
s
t
e
m
o
f
b
r
l
e
f
i
n
s

n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

M
i
n
i
s
t
e
r
's

a
n
d
D
e
p
u
t
y
's
o
f
f
i
c
e
.
s
,

I
n
c
l
u
d
i
n
g

b
r
l
e
n
n
s
s

a
n
d
a
d
v
i
c
e
t
o
t
h
e

P
r
e
m
i
e
r
a
n
d

M
I
A
>

2
0
1
3
.
(
)
8
.
0
1

m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
i
r
n
a
m
e
.

T
r
1
!
a
s
u
r
y
B
o
a
r
d

a
n
d

2
0
1
3
.
0
6
2
8

(
T
B
F
)
2
0
1
3

A
H
i
t

f
r
o
m

t
h
e
A
c
t
l
o
n

R
e
q
u
e
s
t

S
v
>
t
e
m

o
f

b
r
l
e
f
i
n
&
n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

2
0
1
3
.
0
7
2
9

E
x
t
e
n
s
i
o
n
n
o
t

F
in
a
n
c
e

G
.O
O
&
!
i
M
i
n
i
s
t
e
r
'
s
O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

f
r
o
m

A
p
r
l
l
2
0
1
3
t
o

p
r
e
5
e
n
t

t
a
k
e
n

2

SA 2013-G-0052 0242
-
-
'

-

'
.

I
n
f
r
a
s
t
r
u
c
t
u
r
e

\
.

X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f

R
e
l
e
a
s
e

D
a
t
e
s

C
o
m
m
e
n
t
s

E
l
l
t
e
n
s
iO
n
n
o
t

t
a
k
e
n

y
e
t

l

SA 2013-G-0052 0243
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f

R
e
l
e
a
s
e

D
a
t
e
s

D
a
t
e

F
O
I
P

E
x
p
e
c
t
e
d

M
i
n
i
s
t
r
y

R
e
c
e
i
v
e
d

R
e
q
u
e
s
t

R
e
q
u
e
s
t

O
a
t
e
o
f

C
o
m
m
e
n
t
s

N
u
m
b
e
r

R
e
l
e
a
s
e

l
n
t
e
m
a
t
l
o
n
l
a
n
d

2
0
1
!
H
1
7
-
0
2

A
P
s
t
f
r
o
m

t
h
e
A
C
I
I
o
n

R
e
q
u
e
s
t
T
r
a
c
l
d
n
g
S
y
5
1
e
m
o
f
b
r
l
e
n
n
s
n
o
l
l
=
s
s
u
b
m
i
t
t
e
d

t
o
l
h
e

E
n
e
n
s
l
o
n
n
o
t

l
n
t
e
f
l
o
v
e
m
m
e
n
t
a
l

(
1
1
R
j
2
0
1
3
-
M
i
n
i
s
t
e
r
's
O
f
f
l
c
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's
O
l
f
l
c
:
e
,

I
n
c
l
u
d
i
n
g

b
r
l
e
n
n
s
s

a
n
d

a
c
lv
iC
1
!

t
o
t
h

t
a
k
e
n
y
e
t

R
e
l
a
t
i
o
n
s

P
r
e
m
i
e
r
a
n
d

M
L
A
's
,
a
n
d
m
e
m
o
s

w
r
i
t
t
e
n

i
n
t
h
e
M
i
n
i
s
t
e
r
's
o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

n
a
m
e
,

2
0
1
3
-
0
8
-
o
l

G
-
0
0
1
7

A
l
s
o

I
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e
I
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s
a
n
A
c
t
i
o
n

R
e
q
u
e
s
t

I
s

a
s
s
1
1
n
e
d
t
o
,
a
n
d
d
u
e

d
a
t
e
s

f
r
o
m

A
p
r
l
l
1
,

2
0
1
3
t
o
J
u
n
e
2
8

2
0
1
3
.

2
0
1
3
-
0
7
-
0
2

A
l
i
s
t
f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
t
k
l
n
s
S
y
s
t
e
m
o
f
b
r
i
e
f
i
n
g
n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e
M
i
n
i
s
t
e
r
's

c
a
,
@
L
.
,

O
f
f
l
c
e
a
n
d
D
e
p
u
t
y

M
i
n
i
s
t
e
r
's
O
f
f
i
c
e
,

l
n
c
l
u
d
l
n
c
b
r
l
e
n
n
c
s

a
n
d

a
d
v
l
t
e

t
o

t
h
e

P
r
e
m
i
e
r
a
n
d

M
l
A
s
,

a
n
d

m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

o
r
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

n
a
m
e

f
r
o
m

A
p
r
l
l
2
0
1
3

2
0
1
3
0
8
-
0
1

-
-
t
o
t
h
e
!
l
l
'e
s
e
n
t
(
J
u
n
e

2
7
,

2
0
1
3
)
,

M
u
n
k
l
p
a
i
.
A
f
f
a
J
r
s

2
0
1
3
-
0
7
0
4

o
f
a
l
l

A
c
t
i
o
n

R
e
q
u
e
s
t
s
a
s
s
l
s
n
e
d

b
y
a
n
d

t
o
t
h
e

M
i
n
i
s
t
e
r
's

O
f
f
l
c
e

a
n
d

D
e
p
u
t
y

E
x
t
e
n
s
i
o
n

n
o
t

d
-
-
M
i
n
i
s
t
e
r
's

O
f
f
i
t
e
,

l
n
d
u
d
l
n
s

b
r
l
e
n
n
s
s

a
n
d
a
d
v
i
c
e

t
o
l
h
e
P
r
e
m
i
e
r
a
n
d
M
L
A
's
,

I
n
c
l
u
d
i
n
g

2
0
1
3
0
8
-
0
6

t
a
k
e
n
y
e
t

A
c
t
i
o
n

R
e
q
u
e
s
t
n
u
m
b
e
r
s
,

s
u
b
J
e
c
t
s
.

a
n
d

d
u
e
d
a
t
e
s
f
r
o
m

A
p
r
l
l
1
,

2
0
1
3

t
o
J
u
l
y
4

2
0
1
3
.

S
o
r
v
l
t
a

A
l
b
e
r
t
a

2
0
1
3
-
0
6
2
8

A
l
i
s
t
f
r
n
m

l
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
l
d
n
s
S
y
s
t
e
m

o
f
b
r
l
e
f
l
n
B
n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

E
x
t
e
n
s
i
o
n

t
a
k
e
n

(
5
A
j
2
0
1
3
-
M
i
n
i
s
t
e
r
's

O
f
f
i
t
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
's

O
f
f
l
c
e
,

l
n
d
u
d
l
n
g
b
r
l
e
f
l
n
p
a
n
d

a
d
v
i
c
e

t
o
t
h
e

P
r
e
m
i
e
r
a
n
d

M
L
A
's
,

a
n
d
m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
M
i
n
i
s
t
e
r
's

o
r
D
e
p
u
t
y
M
i
n
i
s
t
e
r
's
n
a
m
e
.

2
0
1
3
-
0
1
1
-
2
7

G
-
0
0
2
7

A
l
s
o

I
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,
s
u
b
)
e
e
l
s
,
t
h
e
I
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s
a
n
A
c
t
i
o
n

R
e
q
u
e
s
t

a
r
e
a
s
s
i
g
n
e
d
t
o

a
n
d
d
u
e

d
a
t
e
s
.

2
0
1
3
0
6
-
2
8

(
T
P
R
)
2
0
1
3
-
A
l
i
s
t
f
r
o
m

l
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g
S
y
s
t
e
m

o
f
b
r
l
!
!
n
n
g

n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e

E
x
t
e
n
s
i
o
n

n
o
t

i
}

G
-
0
0
6
7

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e

a
n
d

O
e
P
l
l
t
v

M
i
n
i
s
t
e
r
's

O
f
f
l
c
e
f
r
o
m

A
P
r
i
l
2
0
1
3

t
o
p
r
e
s
e
n
t
.

t
a
k
e
n

T
r
a
n
s
p
o
t
t
a
t
l
o
n

2
0
1
3
-
0
7
-
0
2

;
:
,

.
:
(
:
':
:
>
'
'
A
l
i
s
t
f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
t
k
l
n
&
S
y
s
t
e
m
o
f
b
r
i
e
f
i
n
g

n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e
M
i
n
i
s
t
e
r
's

.
:
:
_
,
]

a
n
d

D
e
p
u
t
Y
's
o
f
f
i
c
e
s
,

I
n
c
l
u
d
i
n
g

b
r
l
e
f
l
n
g
s

a
n
d

a
d
v
i
c
e

t
o
t
h
e
P
r
e
m
i
e
r

a
n
d
M
L
A
s
a
n
d

m
e
m
o
s
w
r
i
t
t
e
n

I
n

t
h
e
i
r
n
a
m
e
.

2
0
1
3
-
0
6
-
2
8

(
T
B
F
)
2
0
1
3

A
l
i
s
t
f
r
o
m

t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
l
d
n
g
S
y
s
t
e
m

o
f
b
f
l
e
f
l
n
g

n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

E
x
t
e
n
s
i
o
n

n
o
t

G
-
0
0
6
6

M
i
n
i
s
t
e
r
's
O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
f
r
o
m

A
p
r
l
l
2
0
1
3
t
o
p
r
e
s
e
n
t
.

t
a
k
e
n

2

SA 2013-G-0052 0244
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent
To:
Cc
Subject:
Attachments:
owner-fcgov on behalf of Joanne Gardiner
fcgov; Heather Johnson (Finance); Susan Fox; Andrew Dare; Lynnette Shpeley; Brenda
Howorko; Melanie Blum; Carol Ganske; Carol Hamelin; Deborah Cartagena
Lisa Hickman (JUST); Cheryl Naundorf
X-Govt Request RE: ARTS List
2013-07-04 x-govt Record of Decision vl-l.docx
Here is the updated ROD for the common request on the ARTS Lists.
nnmed addressee you should not disseminate, distribute or copy this e-mail.
SA 2013-G-0052 0268
*
*non-responsive
Record of Decision (ROD) Cross-Government FOIP Request
Date: July 4, 2013 I FOIP Request Subject: ARTS List I Version: 1.1
FDIP Request Wording:
"A list from the Action Request Tracking System of briefing notes submitted to the Minister's
Office and Deputy Minister's Office, including briefings/advice to the Premier and MLA 's, and
memos written in the Minister's or Deputy Minister's name. Please also include Action Request
numbers, subjects, the individuals/units and Action R11quest is assigned to, and due dates."
Attendees: Melissa Sadownik; Joanne Gardiner; Susan Fox; Marie Overell; Jennifer Stanton; Linda
Gatzka; Sharon Jackson; Brenda Howorko; Melanie Blum; Diane Carter; Jolanta Lesklw; Gerry Kushlyk;
Heather Gilmet; Helen Chow; Lil Nagy; Heather Johnson; Barb Joyner; Sandra Boylan; Barbara Harnum;
Andrew Dore; and lynnette Shpeley
Ministries Represented: Aboriginal Relations; Agriculture and Rural Development; Culture; Education;
Energy; Enterprise and Advanced Education; Environment and Sustainable Resource Development;
Executive Council; Health; Human Services; Infrastructure; International and Intergovernmental
Relations; Justice and Solicitor General (both FOIP Office and Central Services Counsel); Municipal
Affairs; Service Alberta; Tourism, Parks and Recreation; Transportation; and Treasury Board and Finance
Decisions:
1. The request has already been clarified. Clarification isln keeping with those ministries where
there were differences in wording so all are covered.
2. For all ministries, the request applies only to BNs and memos listed in the Action Request
Tracking System (ARTS). The request does not include any attachments in ARTS, i.e. no actual
BNs and memos are to be included in the responsive records.
3. All ministries will treat this as a formal FOIP Request, collect the $25 application fee and process
the records accordingly. Whether or not any ministries generate enough ARTS report pages to
warrant more fees will be re-visited if necessary. Extensions will be taken only where applicable.
4. Each ministry will generate reports in ARTS based on the date range of April1, 2013 to the date
the request was received by the ministry (ranging to date from June 28, 2013 to July 4, 2013).
5. Reports will be generated using the parameters that Service Alberta will provide.
The columns generated in ARTS wlll be as attached in the example from Infrastructure/
Transportation. Report Header pages will remain in the records.
6. Records filed in the ARTS system will continue to be dealt with in accordance with the
appropriate records management schedule.
7. Ministries will complete their severing process before sending their ARTS lists to Executive
Council for section 22 review under formal consultation processes. Redaction would not be
limited to personal information but should include all information subject to an exception.
we discovered after the meeting there are a number of fields that must be set to run the report as requested.
To ensure consistency, we will provide same direction to assist ministries.
Pagel of2
SA 2013-G-0052 0269
Revision Record/Version History
Version# Date Changed Updated By Description of Change
1.1 July 16, 2013 Joanne Gardiner

Versionlng added to template

Points of clarification added
Page 2 of2
SA 2013-G-0052 0270
I
I
Date: July 4, 2013 I FOIP Request Subject: ARTS List I Version: 1.1
FOIP Request Wording:
numbers, subjects, the individuals/units and Action Request is assigned to, and due dates."
Gatzka; Sharon Jackson; Brenda Howorko; Melanie Blum; Diane Carter; Jolanta leskiw; Gerry Kushlyk;
Heather Gilmet; Helen Chow; lil Nagy; Heather Johnson; Barb Joyner; Sandra Boylan; Barbara Harnum;
Energy; Enterprise and Advanced Education; Environment and Sustainable Resource Development;
Relations; Justice and Solicitor General (both FOIP Office and Central Services Counsel); Municipal
Affairs; Service Alberta; Tourism, Parks and Recreation; Transportation; and Treasury Board and Finance
Decisions:
1. The request has already been clarified. Qarification is in keeping with those ministries where
there were differences in wording so all are covered.
2. For all ministries, the request applies only to BNs_and memos listed in the Action Request
Tracking System (ARTS). The request does not include any attachments in ARTS, i.e. no actual
BNs and memos are to be included in the responsive records.
warrant more fees will be re-visited if necessary. Extensions will be taken where aQ!::!Iicable.
4. Each ministry will generate reports in ARTS based on the date range of Aprill, 2013 to the date
The columns generated in ARTS will be as attached in the example from Infrastructure/
Transportation. Re1;1ort Header !::!ages will remain in the records.
6. Records filed in the ARTS will continue to be dealt with in accordance with the
aQQroQriate records management schedule.
7. Ministries will comQiete their severing Qrocess before sending their ARTS Lists to Executive
Council for section 22 review under formal consultation Qrocesses. Redaction would not be
limited to Qersonal information but should include all information subject to an exceQtion.
To ensure consistency, we will provide some direction to assist ministries.
SA 2013-G-0052 0271
Revision Record/Version History
Version It Date Changed Updated By Description of Change
I
1.1 u l ~ 16, 2013 Joanne Gardiner

Versioni ng added to t emQiate

Poi nts of clarification added
SA 2013-G-0052 0272
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent:
To:
Cc:
Subject:
Karen Lindgren
Friday, July 12, 2013 1:24 PM
Joanne Gardiner
Cheryl Naundorf; Lil Nagy
RE: X-Govt Request: ARTS list
Hi Joanne- we think it would be appropriate for ministries to complete their severing process before sending the lists to
Executive Council. This wouldn't be limited to personal information but all items they intend to redact.
Let me know if that isn't clear.
Thanks,
Karen Lindgren
Sent: Friday, July 12, 2013 1:10 PM
To: Karen Lindgren; Lil Nagy
Cc: Cheryl Naundorf
Subject: FW: X-Govt Request: ARTS List
Importance: High
Hi Karen and Lil
I am being asked about the appropriateness of severing personal information from the ARTS Lists before they
go to Exec Council. In the interests of protecting privacy and disclosure of personal information only to the
extent necessary, I think this is probably a good idea. What are your thoughts?
Please advise as soon as possible as I would like to get something out to everyone to ensure a consistent
approach.
Thanks, Joanne
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780422-7326
Fax: 780427-1120
Email: Joanne.Gardiner@gov.ab,ca
Web: foio.alberta,ca and pipa.alberta.ca
To: Gerry Kushlyk; Susan Fox; Marie Overell; Jennifer Stanton; Linda Gatzka; Barbara Harnum; Lisa Hickman
(JUST); 'Sharon G Jackson (Sharon.G.Jackson@gov.ab.ca)'; 'Brenda Howorko (Brenda.Howorko@gov.ab.ca)';
Melanie Blum; ]olanta Leskiw; Heather Gilmet; Helen Chow; Lil Nagy; Heather Johnson (Finance); Barb Joyner;
Sandra Boylan; Andrew Dare; Lynnette Shpeley; Roger Mariner; Karen Lindgren; Mark Minenko; Richard Marks;
carol Ganske
Cc: Melissa Sadownik; Sharon Hunt; Diane carter; Cheryl Naundorf
Subject: X-Govt Request: ARTS List
Importance: High
SA 2013-G-0052 0295
Hi
It looks like we correctly captured the Ministries who have received this request and the direction we
all agreed upon. As such, the attached ROD has changed only by the addition of "and" in one ministry
name.
Please read the important message to follow which I am forwarding from Kim Armstrong, Deputy
Secretary to Cabinet:
SENDING ON BEHALF OF KIM ARMSTRONG
Good Day
In my capacity as Deputy Secretary to Cabinet, please note the below and kindly advise your FOIP staff
accordingly.
As Executive Council is responsible for maintaining the confidentiality of Cabinet deliberations, please
consult with the Executive Council FOIP Office before release of any documents as part of the series of
FOIP requests related to ARTS lists. These documents could include references to "advice,
recommendations, policy considerations or draft legislation or regulations submitted or prepared for
submission to the Executive Council or any of its committees (as per s.22)". The office will review and
provide advice to ministries to ensure that references to those confidential Cabinet deliberation materials
are not inadvertently released in contravention of s.22 of the Act .
Questions can be directed to Karen Lindgren, Acting FOIP Coordinator, Executive Council. by e-mail at
Karen.Lindqren@gov.ab.ca or by phone at 780-427-9233.
Your assistance is much appreciated.
k
Kimberly Armstrong
Government of Alberta
Deputy Secretary to Cabinet
Executive Council
780.935.0855
2
SA 2013-G-0052 0296
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent:
To:
Subject:
Joanne Gardiner
Thursday, July 11, 2013 10:03 AM
Cheryl Naundorf
s22 Cabinet and Treasury Board Confidences
Section 22 Cabinet and Treasury Board Confidences
This is policy interpretation and general guidance but not legal advice.
Section 22 is a mandatory exception, meaning if a ministry determines that it applies, the ministry must
withhold the information in question from disclosure under an access request.
Section 22 requires a ministry to withhold information:
" ... that would reveal the substance of deliberations of the Executive Council or any of its
committees or of the Treasury Board or any of its committees, including any advice,
recommendations, policy considerations or draft legislation or regulations submitted or prepared
for submission to the Executive Council or any of its committees or of the Treasury Board or any
of its committees."
They key to understanding what this exception to disclosure applies to are the words "reveal the
substance of deliberations".
The "substance" not the "subject" of deliberation is withheld under this exception in support of a full and
frank conversation.
In Alberta, the practice is for ministries to identify when they think section 22 applies and then they consult with
the Executive Council FOIP Office. From that consultation, the ministry that has control of the record then
applies section 22 accordingly.
Reasons why Executive Council are integral to the application of this section include the fact that the ministry
must prove the information in the record is the substance of deliberation and not simply a subject for
deliberation or background information to inform deliberations. Sometimes, for example, a Cabinet minute must
be produced to prove this.
Policy and Governance's FOIP Guidelines and Practices clearly interprets that Executive Council and Treasury
Board make all decisions as to whether information meets the criteria for applying section 22. This would imply
that it is Executive Council and Treasury that apply section 22 not the ministries with control of the records.
This increases the reasonableness for them to review records in all cases where section 22 might apply and
assess the information for application of section 22.
Joanne Gardiner
Policy & Governance
Service Alberta
T: 780-422-7326
Fax: 780-427-1120
SA 2013-G-0052 0298
*
*s. 24(1)(a) and (b)
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent
To:
Joanne Gardiner
Sandra Boylan
Subject: RE: XGovt request: ARTS list
Hi Sandra, does your count include the report header pages? I was thinking we agreed to remove them but
when I look at the records they are numbered to include the headers. What are your thoughts?
Jo
From: Sandra Boylan
Sent: Wednesday, July 10, 2013 9:2.7 AM
To: Joanne Gardiner
Subject: RE: X-Govt request: ARTS list
HI Joanne,
You know Alberta Health has received this request and we have run the report in the same format as described
below and have 105 total pages and approximately 1500 AR's.
SA 2013-G-0052 0304
*
*For remainder of e-mail string please refer to Addendum A.
Sharon Hunt
From:
Sent:
To:
Joanne Gardiner
Richard Marks
Subject: RE: FOIP Requests for AR lists
Thanks Richard
From: Richard Marks
To: Joanne Gardiner
Subject: FW: FOIP Requests for AR lists
Joanne:
I am o.k. with you sharing this email with your Director, I think clarification on the issue is important and may
need to be communicated to other FOIP Coordinators.
Richard
From: Richard Marks
To: Joanne Gardiner
As per our telephone conversation.
To: Richard Marks
Hi Richard - I think the intent was for EC to review all records. It may be difficult for department staff to determine
what subject lines could be potentially reveal confidential Cabinet deliberations so we'll review everything with
support from the Cabinet Coordination Office ..
Hope that helps!
Thanks,
Karen
From: Richard Marks
To: Karen Lindgren
Cc: Richard Marks
Hi Karen:
I was forwarded this email, with direction to contact you for any questions.
SA 2013-G-0052 0305
Can I ask for a clarification:
Are individual ministry FOIP Staff being directed to consult EC on!.! records generated from this FOIP request?
Or do we consult on only those records which we identify as possibly revealing the substance of deliberat ions of
Executive Council (or its committees and so on)?
As you know, the requests to each ministry is for a list of the subject lines of each Ministries' ARTS over a set
period of time. I would imagine that the subject titles would not generally reveal the "substance of
deliberations", unless worded quite specifically.
Your clarification would greatly assist. Looking forward to hearing from you.
Thank you.
Richard Marks
From: Laura Cline
To: Richard Marks
Cc: Lisa Hickman (JUST); Sarah Dafoe
FYI
Cc: dm-assistants
Subject: FOIP Requests for AR lists
Good Day
In my capacity as Deputy Secretary to Cabinet, please note the below and kindly advise your FOIP staff
accordingly.
As Executive Council is responsible for maintaining the confidentiality of Cabinet deliberations, please consult
with the Executive Council FOIP Office before release of any documents as part of the series of FOIP requests
related to ARTS lists. These documents could include references to "advice, recommendations, policy
considerations or draft legislation or regulations submitted or prepared for submission to the Executive Council or
any of its committees (as per s.22)". The office will review and provide advice to ministries to ensure that
references to those confidential Cabinet deliberation materials are not inadvertently released in contravention of
s.22 of the Act .
Questions can be directed to Karen Lindgren, Acting FOIP Coordinator, Executive Council, by e-mail at or by
phone at 780-427-9233.
k
2
SA 2013-G-0052 0306
Kimberly Armstrong
Executive Council
780.935.0855
individual or entity to whom they are addressed. If Y.OU have received this email in error please notify
the system manager. This message contains confidential infonnation and is intended only for the
individual named. If you are not the named addressee you should not disseminate, distribute or copy this
e-mail.
3
SA 2013-G-0052 0307
Melissa Sadownik
From:
Sent:
To:
Cc:
Subject:
Attachments:
Good afternoon,
Dan Byer
Diane Carter; Sharon Hunt; Joanne Gardiner; Melissa Sadownik
Sandy Gibson; Carla MacKay
RE: X-Govt request ARTS list
Service Alberta - Compiled Search Results.pdf
Carla In MCU has run the ARTS searches for Service Alberta, and I have attached the compiled PDF. Please let us know if
there's anything else you need from MCU.
Thanks,
-Dan
!Van !l11JCX
Senior Writer/Editor, MCU
Service Alberta
(780) 644-1723
dan.byer@eov.ab.ca
From: Diane Carter
Sent: July..Q9-13 8:42AM
To: Sharon Hunt; Dan Byer
Subject: FW: XGovt request: ARTS list
FYI
Tll,wb.
nm,h
:'.In MJ ? f > l oi]ico
;.lfi'IWJ' /Soc/1
SA 2013-G-0052 0308
*
*For remainder of e-mail string please refer to Addendum B.
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Melissa Sadownik
From:
Sent
To:
Subject:
Melissa Sadownik
Joanne Gardiner
RE: X-Govt request ARTS list
The following Ministries have responded:
Aboriginal Relations: Yes
Agriculture and Rural Development: Yes
Culture: Yes
Education: Yes
Energy: Yes
Environment and Sustainable Resource Development Yes
Executive Council: Yes
International and lnlergovemmental Relations: Yes
Municipal Affairs: Yes
Service Alberta: Yes
Tourism, Parks and Recreation: Yes
Treasury Board and Finance: Yes
The following ministries have not replied but have this request reported on the Weekly FOIP Status Report
ending July 5, 2013:
Enterprise Advanced Education
Health
Human Services
Infrastructure
Justice and Solicitor General
Transportation
Melissa
SA 2013-G-0052 0311
*
Melissa Sadownik
From:
Sent
To:
Cc:
Joanne Gardiner
Lynnette Shpeley
Subject:
Andrew Dare; Melissa Sadownilc
RE: X-Govt request: ARTS list
Thank you!
From: Lynnette Shpeley
To: Joanne Gardiner
Cc: Andrew Dore
Joanne,
Agriculture and Rural Development did receive this request. Sorry I missed that in first email.

7000 113 .So-u!; Fd.ttt0t\0n; A'B TGIL 5T6
Pk 7804225629
fru:< 780-4226519
F11t.ai.U
"LO'.oe-0)-beltl!t tha.tvetf1iJU. f{ope, .:.- tha.rv(e.1r. bettl!rrJI.A,...,Il.:!pc:W'. S.,..l.ec,tboolcvi.nfr. hcpc(uL
... w. opct.tl4r&.C< A ruf, wc/U,;ha"if<" the> world.. J eteL Laytcrv (AU$ 2.0/1 J)
Tft4. conutulniGA.tt.ow ir 'tftb nu;..7>.:u..t' 01-whc:,ch. itl4-a.ddrcu<!d. etttd- CbntlW>
f ,YOWCtn>
<>t..Lda-noecopy. cr An.y
c:ommncl1r...,.._ l"caiNed- &:.verrot, a.- reply, Jhcto.IW IW.Ib"oycd<
SA 2013-G-0052 0312
*
Melissa Sadownik
From:
Sent
To:
Joanne Gardiner
Subject
Tuesday. July 09, 2013 12:57 PM
Melissa Sadownik; Sharon Hunt
FIN: XGovt request: ARTS list
FYI
From: Sharon Jackson (ENERGY) [mallto:Sharon.G.Jackson@gov.ab.ca)
To: Joanne Gardiner
Cc: carol Ganske
Hi Joanne .
Can you please include Carol Ganske from ESRD on future e-mails which may be sent out around the sUbJect of
the X Govt ARTS list.
Thanks
Sharon

FOIP Coordinator
Alberta Energy/ESRO
14"' floor, Pelroleum Plaza N
9945 108 Slreet
Edmonton AB
sharon.g.lackson@gov.ab.ca
T 780 643 9207
M 780 246 0189
From: Joanne Gardiner [mailto:joanne.gardiner@gov.ab.cal
Sent: July 9, 2013 12:54 PM
To: Sharon Jackson (ENERGY)
Thanks Sharon
From: Sharon Jackson (ENERGY) [mailto:Sharon.G.Jackson@qov.ab.ca)
To: Joanne Gardiner
Subject: RE: XGovt request : ARTS list
Hi Joanne,
I confirm both Energy and ESRD received the request for the hst of ARTs 1tems
Sharon

FOIP Coordinalor
Alberta Energy/ESRD
14" floor, Petroleum Plaza N
9945 1 OS Street
SA 2013-G-0052 0313
For remainder of e-mail string please refer to Addendum A.
Melissa Sadownik
From:
Sent
To:
Cc:
Joanne Gardiner
Jolanta leskiw
Melissa Sadownilc
Subject FW: XGovt request ARTS list
Thanks Jolanta
From: Jolanta Leskiw
To: Joanne Gardlner
Hello Joanne.
Just confirming that Education has the requl!!st.
Jolanta Leskiw
FOIP Manager ! legislative Services Branch 1 Alberta Education
1911 Commerce Place 110155 102 St. NW I Edmonton, Alberta I TSJ 4LS
2 780-643-6854 I - 780-415-6546 I iolanta.leskiw@gov.ab.ca
~ Please coosid!lr lhe envoronmenl before r ~ l nglb s e ~
SA 2013-G-0052 0314
*
Sharon Hunt
From:
Sent
To:
Joanne Gardiner
Heather Johnson (Finance)
Thank you Heather.
Yes we have received Kim's email and we are trying to confirm the accurate list for our own x-govt selves and
also on Executive Council's behalf and prior to full distribution of the message.
From: Heather Johnson (Finance)
To: Joanne Gardiner
Sorry, misunderstood; Culture, Treasury Board and Finance, and Tourism Parks and Recreation have all received
the ARTS request. Joanne, I am assuming your office has also received the email, sent out this morning, from
Kim Armstrong about making sure all FOIP offices consult with Karen Lindgren's office (Exec Council FOIP office),
re the listing.
Heather Johnson
Access Team Lead
Tel (780) 415-9176
Fax (780) 422-7235
email: Heather.Johnson@gov.ab.ca
SA 2013-G-0052 0315
*
Melissa Sadownik
From:
Sent:
To:
Subject
Lil Nagy
Melissa Sadownik
RE: X-Govt request: ARTS list
Apologies, Melissa. I assumed you knew Executive Council got the request.
lil Nagy
FOJP Advisor
Executive Council
(780) 427-9256
lll.nagy@gov.ab.ca
SA 2013-G-0052 0316
*
Melissa Sadownik
From:
Sent
To:
Joanne Gardiner
Melissa Sadownik
Subject FW: X-Govt request: ARTS list
I replied and thanked Brenda -keep the count - I don't know if we need a spreadsheet in this case
From: Brenda Howorko [mailto:Brenda.Howorko@gov.ab.ca]
To: Joanne Gardiner
Cc: Sharon G Jackson
cY\tY!J!:J nas received ti-le request.
SA 2013-G-0052 0317
*
Melissa Sadownik
From:
Sent
To:
Cc:
Subject:
Helen Chow
Joanne Gardiner; Melissa Sadownik
Heather Gilmet
RE: XGovt request ARTS list
Municipal Affairs received this request.
SA 2013-G-0052 0318
*
Melissa Sadownik
From:
Sent:
To:
Joanne Gardiner
Melissa Sadownik
Subject: RE: FOIP request for AR's
Is this more information or Anna's version? Please confirm.
From: Melissa Sadownlk
To: Joanne Gardiner
Subject: FW: FOIP request for AR's
This was sent from Susan with more information on ARTS Searches.
Melissa
From: Susan Fox
To: Melissa Sadownik
Subject: FW: FOIP request for AR's
Hi Melissa
More info for you.
Susan H Fox
Manager, FOIP
Infrastructure/Transportation
3"' floor, Twin Atria Building
4999- 98 Avenue
Edmonton, AS
T6B 2X3
780 4220021
Susan.fox@gov.ab.ca
From: Anna Ball
To: Susan Fox; caroline Dahl
Subject: FOIP request for AR's
Hi Susan and Caroline. If there is a central person to be distributing instructions etc., to the GOA, here's
something that might help the users to get the results needed .
....................
The actual request:
SA 2013-G-0052 0319
"A list from the Action Request Tracking System of briefing notes submitted to the
Minister's Office and Deputy Minister's Office, including briefings/advice to the Premier
and MLAs, and memos written in the Minister's or Deputy Minister's name. Please also
Include Action Request numbers, subjects, the individuals/units an Action Request is
assigned to, and due dates". The time period of the records is from April 2013 to
present.
A few instructions so the Goa Is consistent in Its reporting/query presentation.
leave Ministerial Action Request blank
Use Logged Date- Start (Apr 1, 2013)
Use logged Date- End (Jun 28, 2013)
In the "action" drop down boK you need to select each action to query for your results.
(E.g., transportation reports used selections from the following screen shot):
Search
D1 Umtler - Bnefing
L, ... ,(1'11.:;j:;t :
f
Ot Uii\.QU Trvi!J Sumnuty
01 Ui.Narer .. IJeetmv Sttefang
oe UuMtlt:r Brkrnc;s and
0) IJmttlcr .. Urma
f O.l l,ltruarer lcncr
1)4 RcspcnJe for PtemJ.es
{05 Uanh;lrr OrattRcapon'l< for ULA
OC. .. Btktno rot Pemloe't
fot IJfntller . Buehng lot f.tl.A.'C.JC1ncl fJ,n,ttcf
Gl f.llnl-s1cl" t:rna I
09 l.llniSter "II Hotel
tQ
t1 U.niatar t.JciU9't" fO#
tl Se-c- Commcnb
r ll Oepl Del\att of
{ tA Uheflh!J and Dee-r rep
1S ULA Dlt Spek.ng llottl
!
)J OM -
l.).l DL1

lS Dt.t - tenet
1
1601.' . Spe""an9Ho1ea
!)&.1
i:nEA . f.temo
. lJU - Let!CI
1111 A., .nu:IAciDOASt
ilO tbndM! Oue:Ur a" d c:c Drput,
lt
SA 2013-G-0052 0320
.... 3
, .w:.. ..... b ............. ., .. , ..... ..._... .. ..,._.
c.-.-.t. ....... ......................... ...,_.
.... a.c:c ....
ew1+3
-
U7 or
Ui D7
Ui 07
07
Ui 07
'T1 07
i37 07
i37 v
U7
j7
-
._ ..
---
.._,
.__
-
l,.,.ftl..tn ,,.,r..,.,u.d,. Cit
Once you have the listing you will see a screen similar to the one below
Select Print
Search
;;;r=*mMn.,.+
- you are presented with the screen shot below.
Title the report with the name of the action you used (e.g., Minister Briefing)
3
SA 2013-G-0052 0321
*
*non-responsive
Check 'exclude coversheet'
Click Generate
OA!t Routillg UsUng
OAR Activity
6 tion-RetumedARs
On the results/report you will see the name of t he search in the top right hand comer.
o ~ ~ ~ ~ sv; .. tn:. l t.. "'\
Th Govmmollt of Alboru
.-o:lion Request Tr.acldng Sy$ttm
IJU: SDio<l : SL!tu> : Rec' d DIIOD.'IIt: DUDuo :
Dot D.!I
.:;;,
c
S111n1 /.c\lOC'I !
1).11
Save all the reports In one place- you can them amalgamate them into one large pdf file and use one coversheet
with the title of your Ministry as shown below.
4
SA 2013-G-0052 0322
*
*non-responsive
The Government of Alberti!
Action Request Tmcklno System
ARUsting
Print Dolt: Pl.l
Run Br: A...,. Boll
Critori: Str..h Us! Si,...,
On the generated AR listing- I removed the date/time and the page It's from the bottom of the pages (need to
have Adobe Pro).
,6J,I
If anyone needs help, give me a call.

415-6562
5
SA 2013-G-0052 0323
*
*non-responsive
Melissa Sadownik
From:
Sent
To:
Melissa Sadownik
Joanne Gardiner
Subject: RE: X-Govt request ARTS list
I was going to compile it in a spreadsheet this afternoon and save it in the file. So far only Gerry Kushlyk has
confirmed and I have a reminder to follow up tomorrow morning set in Outlook.
Did you need anything further at this point?
M
To: Melissa Sadownlk
Importance: High
Melissa have any ministries responded which the request applies to - I need this updated continually and I
need to know it
SA 2013-G-0052 0324
*
Sharon Hunt
From:
Sent:
To:
Joanne Gardiner
Cheryl Naundorf
Sorry for another email Cheryl but one more thing - this is a practice in some other jurisdictions.
All Cabinet Confidences were reviewed at one time by the Ministry of Finance in BC. We also were the FOIP
Office for the Office of the Premier.
While this has likely changed with the centralization of access services in BC, I imagine they still have a select
number of senior advisors reviewing records to apply this exception.
To: Cheryl Naundorf
Yes we also want to finalize that list of to whom this actually applies -I will re-ask the FOIP
Coordinators.
From: Cheryl Naundorf
To: Joanne Gardiner
Please wait till I can talk to Rita ...
Cheryl
Cheryl Naundorf
Service Alberta
780.427.6369
To: Cheryl Naundorf
I will need to distribute to FOIP Coordinators.
From: Cheryl Naundorf
To: Joanne Gardiner
FYI. .. I have sent on the email from Melissa to Rita so she is aware ...
SA 2013-G-0052 0325
*
*
*s.17(1)
Cheryl
Cheryl Naundorf
Service Alberta
780.427.6369
From: Rita Hicks
To: Cheryl Naundorf; Di Nugent; Gathryn Landreth
Cc: dm-assistants
Subject: FOIP Requests for AR lists
Good Day
In my capacity as Deputy Secretary to Cabinet, please note the below and kindly advise your
FOIP staff accordingly.
As Executive Council is responsible for maintaining the confidentiality of Cabinet deliberations,
please consult with the Executive Council FOIP Office before release of any documents as part of
the series of FOIP requests related to ARTS lists. These documents could include references
to "advice, recommendations, policy considerations or draft legislation or regulations submitted or
prepared for submission to the Executive Council or any of its committees (as per s.22)". The
office will review and provide advice to ministries to ensure that references to those confidential
Cabinet deliberation materials are not inadvertently released in contravention of s.22 of the Act .
Questions can be directed to Karen Lindgren, Acting FOIP Coordinator, Executive Council, bye-
mail at Karen.Lindqren@gov.ab.ca or by phone at 780-427-9233.
k
Kimberly Armstrong
Executive Council
780.935.0855
This email and any files transmitted with it are confidential and intended solely for the
use of the individual or entity to whom they are addressed. If you have received this
email in error please notify the system manager. This message contains confidential
information and is intended only for the individual named. If you are not the named
addressee you should not disseminate, distribute or copy this e-mail.
2
SA 2013-G-0052 0326
Sharon Hunt
From:
Sent:
To:
Cc:
Subject:
Attachments:
Hi Rita,
As per my previous email...
Thanks,
Cheryl
Cheryl Naundorf
Service Alberta
780.427.6369
Cheryl Naundorf
Rita Hicks
Mark Diner; Sunea Corry; Joanne Gardiner
FW: X-Govt request: ARTS list
2013-07-04 x-govt Record of Decision.docx; Sample Page - ARTS Report.pdf
SA 2013-G-0052 0327
*
Date: July 4, 2013 I FOIP Request Subject: ARTS list
Attendees: Melissa Sadownik; Joanne Gardiner; Susan Fox; Marie Overell; Jennifer Stanton; linda
Gatzka; Sharon Jackson; Brenda Howorko; Melanie Blum; Diane Carter; Jolanta Leskiw; Gerry Kushlyk;
Andrew Dore; and Lynnette Shpeley
Energy; Enterprise Advanced Education; Environment and Sustainable Resource Development; Executive
Council; Health; Human Services; Infrastructure; International and Intergovernmental Relations; Justice
and Solicitor General (both FOIP Office and Central Services Counsel); Municipal Affairs; Service Alberta;
Tourism, Parks and Recreation; Transportation; and Treasury Board and Finance
Decisions:
1. The request has already been clarified. Some ministries have a slightly narrower version of the
request and clarification is in keeping with this.
2. For all ministries, the request applies only to Briefing Notes (BNs) and memos listed in the
Action Request Tracking System (ARTS). The request does not include any attachments in ARTS,
i.e. no actual BNs and memos are to be included in the responsive records.
warrant more fees will be re-visited if necessary.
5. Reports will be generated using the parameters that Service Alberta will provide.*
Transportation.
To ensure consistency, we will provide some screenshots and direction to assist ministries.
SA 2013-G-0052 0328
T
h
e

G
o
v
e
r
n
m
e
n
t

o
f
A
l
b
e
r
t
a

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

A
R
L
i
s
t
i
n
g

M
i
n
i
s
t
e
r
i
a
l

A
R
'
s

M
i
n
i
s
t
e
r
B
N

A
p
r
i
l
1
,

2
0
1
3

t
o

J
u
l
y

2
,

2
0
1
3

A
R
t

S
u
b
j
e
c
t

S
t
a
t
u
s

R
e
c
'
d
D
a
t
a

D
u
e

O
a
t
.

O
M

D
u
e
D
a
t
e

S
i
g
n
e
d

A
c
t
i
o
n

A
s
s
i
g
n
e
d
T
o

D
a
t
e

T
u
e
s
d
a
y
,

J
u
l
y
0
2
,

2
0
1
3

3
;
0
5

P
M

P
a
g
a
2
o
f
3

SA 2013-G-0052 0329
*
*non-responsive
Melissa Sadownik
From:
Sent
To:
Cc:
Joanne Gardiner
Monday, July 08, 2013 10:59 AM
Lil Nagy
Melissa Sadownik
Subject RE: XGovt request ARTS list
Heading to another meeting - I head advanced Ed post meeting so we included it but I will have Melissa
correct the ministry list in the ROD and re-distribute as soon as we receive confirmation and we will pursue it
proactively if we haven't heard by Wed morning
From: Lll Nagy
Sent: Monday, July OB, 2013 10:34 AM
To: Joanne Gardiner
Cc: Melissa Sadownlk
Subject: FW: XGovt request: ARTS list
Joanne- sorry, one more question ... Did you get confirmation from all the mlnlstrlesllsted, and have you been
notified of any others that may have received it since?
Thanks so much.
Lil
SA 2013-G-0052 0330
*
Sharon Hunt
From:
Sent
To:
LiiNagy
Joanne Gardiner
Yes, my apologies. I see we did get it. Thanks so much!
Sent: Monday, July 08, 2013 10:22 AM
To: Lil Nagy
Subject: FW: X-Govt request: ARTS list
Yes Lil, it should be there from Friday end of day- sorry it took us that long to get it out; we were getting lots of
ARTS advice and we tried to provide it in a non-expert but assistive manner.
SA 2013-G-0052 0331
*
Sharon Hunt
From:
Sent:
To:
Cc:
Joanne Gardiner
Lil Nagy
Subject:
Karen Lindgren
RE: ARTS meeting
It went out Friday Lil and I directed it to go out to all attendees so you should have received it, let me check on
that!
From: Lil Nagy
sent: Monday, July 08, 2013 9:54AM
To: Joanne Gardiner
Cc: Karen Lindgren
Subject: ARTS meeting
Hi Joanne,
I've briefed my Coordinator about the meeting, and she will be briefing our OM shortly about these requests. At
the meeting, you said you would be sending everyone a short summary of the meeting and a copy of the search
screen from ARTS. How soon do you think we can get this information?
Also, we would like to know the most recent tally of ministries that received this request.
Thanks, Joanne.
Lil Nagy
FOIP Advisor
Executive Council
(780) 427-9256
lil.nagy@gov.ab.ca
SA 2013-G-0052 0332
Melissa Sadownik
From:
Sent
To:
Subject:
Melissa:
I am confirming that
Aboriginal Relations, and
Gerry Kushlyk
Melissa Sadownlk
RE: XGovt request ARTS list
International & Intergovernmental Relations
have both received this FOIP request.
Gerry Kushlyk
Director, FOIP Services
Aboriginal Relations -and-
International and Intergovernmental Relations
Tel (780) 427- gssa
Fax (760) 644- 4939
e-mail gerry.kushlyk@gov.ab.ca
SA 2013-G-0052 0333
*
Melissa Sadownik
From:
Sent
To:
Joanne Gardiner
Melissa Sadownik
Subject: RE: Draft of x-gov email
Sent: Friday, July OS, 2013 4:14PM
To: Joanne Gardiner
Subject: Draft of x-gov email
Good afternoon.
Please note, the attached Record of Decision lists all of the following Ministries who were represented
at the meeting, however, we need to know which ministries actually received the FOIP Request for
ARTS Llst(s). Please review the following and confirm which ministries in fact received this FOIP
Request
Aboriginal Relations; Agriculture and Rural Development; Culture; Education; Energy;
Enterprise Advanced Education; Environment and Sustainable Resource Development;
Relations; Justice and Solicitor General (both FOIP Office and Central Services Counsel);
Municipal Affairs; Service Alberta; Tourism. Parks and Recreation: Transportation; and Treasury
Board and Finance.
We have some information below that have been developed in conjunction with our MCU and with
tnfrastructureffransportation to assist with consistency in ARTS.
Attached please find the following documents:
Record of Decision from July 4, 2013 meeting
Sample Report
To ensure consistency please share the following information with the person conducting ARTS
searches for your ministry in response to this request:
1) Searches are recommended to be completed by your ministry's ARTS Administrator or
DMO/MCU level SuperUser or equivalent as they are most familiar with the ARTS. They will
also be able to view all ARs in the system.
2) ARTS searches are conducted under the AR Search Tab with the Keyword 'Action Requests'
selected.
3) You must select under the Action field. Note: see step 11 below as you must do more than one
search depending upon what your ministry has under the Action field: e.g. Service Alberta has
both "Briefing for Minister" and "Briefing for Associate Minister" and so on and so forth.
4) For the Ministerial AR field, either select yes, no or leave it blank depending on how this field is
commonty used in your ministry in relation to the records in the request.
5) It was decided as a group to use the "Logged Date- Start" (April1, 2013) and "Logged Date
-End" (date the FOIP access request was received by your ministry, e.g. June 28, 2013)
Sample SA screen shot:
SA 2013-G-0052 0334
.. T'l_1J_
o-. ,.. .... . a
.- :.GCJtL.r-s<.\Wiot e l;f Soo..it .r.J 0PJJ.:.IZ) .. E).UJSI;NftciJ

-------
te
... eut

&cu.Wo::IC.U I-:.II1
6) Select Search
() [!
............... .................. "".,.,.... ....................
.,__ _,.,.....,_ c---.--
c.nw.. ' ,, ...... cc .....
et rW3f8 cw..tJA ....
.................. ""' ........
..... ,. ..
2

. rr.d

----

--
_3
SA 2013-G-0052 0335
0 . "' .... - :iJ , .....
34"GA"
n::s;;.;
P-'
ilg;;;U
.. t %
7) Select Print
8) Add a Title that matches the search parameters (eg. Briefing Notes- Associate Minister-
April1, 2013-June 28, 2013)
9) Order By should be "AR Number" and "Ascending"
3
SA 2013-G-0052 0336
...
J r....cn ,.; (1. 11 U })A.,,J.Cr.o.r QIOP 0!lft1.cJc.,U
'( [J .,_ f., S<'"r' " ,..,.,
.,.t..t .... nocsol6.tllwr
3 .. - 3
1 0) Select Generate
11) Repeat above Steps for all other relevant Action Types, depending upon your Ministry's listed
Action Types, e.g.:
a. Briefing for Associate Minister
b. Briefing for Deputy Minister
c. Briefing for MLA
d. Draft reply for Associate Minister
e. Draft reply for Minister
f. Draft reply for Deputy Minister
g. Draft reply for Deputy Minister & Provide Briefing
h. Draft reply for Minister & provide briefing
i. For Deputy Minister's Approval
j. For Minister's Approval
12) For consistency, compile all of the reports into one PDF document Tille pages can be removed as the
titles remain as headers with the various lists (provided you properly enter the title).
Thank you and if there is anything else you need or anything we can assist in coordinating, please let
Joanne or I know.
Melissa
MEUSSA 5ADOWNJK B.A., B.Eo., U..B.
SA 2013-G-0052 0337
Sharon Hunt
From:
Sent:
To:
Cc:
Melissa Sadownik
Joanne Gardiner; Diane Carter; Susan Fox; Marie Overell; Jennifer Stanton; linda Gatzka;
Barbara Harnum; Sharon G Jackson; Brenda Howorko; Melanie Blum; Jolanta Leskiw;
Gerry Kushlyk; Heather Robertson (MA); Helen Chow; lil Nagy; Heather Johnson
(Finance); Barb Joyner; Sandra Boylan; Andrew Dore; Lynnette Shpeley
Subject:
Roger Mariner; Karen Lindgren; Mark Minenko; Richard Marks; Cheryl Naundorf
X-Govt request: ARTS list
Attachments: 2013-07-04 x-govt Record of Decision.docx; Sample Page- ARTS Report.pdf
Good afternoon.
Please note, the attached Record of Decision lists all of the following Ministries who were represented at the
meeting, however, we need to know which ministries actually received the FOIP Request for ARTS List(s).
Please review the following and confirm which ministries in fact received this FOIP Request:
Relations; Justice and Solicitor General (both FOIP Office and Central Services Counsel);
Municipal Affairs; Service Alberta; Tourism, Parks and Recreation; Transportation; and Treasury
Board and Finance.
We have some information below that have been developed in conjunction with our MCU and with
lnfrastructurefTransportation to assist with consistency in ARTS.
Sample Report
To ensure consistency please share the following information with the person conducting ARTS
searches for your ministry in response to this request:
DMO/MCU level SuperUser or equivalent as they are most familiar with the ARTS. They will
also be able to view all ARs in the system.
2) ARTS searches are conducted under the AR Search Tab with the Keyword "Action Requests"
selected.
3) You must select under the Action field. Note: see step 11 below as you must do more than one
search depending upon what your ministry has under the Action field: e.g. Service Alberta has
both "Briefing for Minister" and "Briefing for Associate Minister" and so on and so forth.
4) For the Ministerial AR field, either select yes, no or leave it blank depending on how this field is
commonly used in your ministry in relation to the records in the request.
5) It was decided as a group to use the "Logged Date- Start" (April 1, 2013) and "Logged Date
-End" (date the FOIP access request was received by your ministry, e.g. June 28, 2013)
6) Select Search
7) Select Print
SA 2013-G-0052 0338
8) Add a Title that matches the search parameters (e.g. Briefing Notes- Associate Minister-
April1, 2013- June 28, 2013)
11) Repeat above Steps for all other relevant Action Types, depending upon your Ministry's listed
Action Types, e.g.:
c. Briefing for MLA
12) For consistency, compile all of the reports into one PDF document. Title pages can be removed
as the titles remain as headers with the various lists (provided you properly enter the title).
Thank you and if there is anything else you need or anything we can assist in coordinating, please let Joanne
or I know.
Melissa
MEUSSA SADOWNIK B.A., B. Eo., LLB.
POUCY & GOVERNANCE, SERVICE ALBERTA
3rd Floor, Commerce Place, 10155 102 Street, Edmonton, Alberta T5J 4L4
Ph: 780-415-2407 Fx: 780-427-1120 Email: melissa.sadownik@gov.ab.ca
2
SA 2013-G-0052 0339
Date: July 4, 2013 I FOIP Request Subject: ARTS List
Gatzka; Sharon Jackson; Brenda Howorko; Melanie Blum; Diane Carter; Jolanta Leskiw; Gerry Kushlyk;
Andrew Dore; and Lynnette Shpeley
Decisions:
i.e. no actual BNs and memos are to be included i n the responsive records.
warrant more fees will be re-visited if necessary.
Transportation.
*We discovered after the meeting there are a number of fields that must be set to run the report as requested.
SA 2013-G-0052 0340
T
h
e

G
o
v
e
r
n
m
e
n
t

o
f
A
l
b
e
r
t
a

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

A
R
L
i
s
t
i
n
g

M
i
n
i
s
t
e
r
i
a
l

A
R
'
s

M
i
n
i
s
t
e
r
B
N

A
p
r
i
l
1
,

2
0
1
3

t
o

J
u
l
y
2
,

2
0
1
3

A
R
#

S
u
b
j
e
c
t

S
t
a
t
u
s

R
e
c
:
'd
D
a
t
a

D
u
e

D
a
t
l
t

O
M

D
u
e

D
a
t
e

S
i
g
n
e
d

A
c
t
i
o
n

A
s
s
i
g
n
e
d
T
o

D
a
t
e

T
u
e
s
d
a
y
,

J
u
l
y
0
2
,

2
0
1
3

3
:
0
5
P
M

P
a
g
a
2
o
f
3

SA 2013-G-0052 0341
*
*non-responsive
Sharon Hunt
From:
Sent
To:
Diane Carter
Friday, July OS, 2013 2:12 PM
Joanne Gardiner
Subject RE: Email - Summary of Understanding X-gov ARTS request
Hi Joanne, I like the ROD. The only point to clarify is how to generate the report that Susan Fox provided & if that will
meet the search criteria. I think the directions I provided initially are ok, we just need to add direction on how to make a
report based on Search Criteria. MCU can assist with this & may be able to prepare further steps/screen shots if you
request. I haven't heard back from Dan on the email I sent over lunch yet.
111unk.r.
IJiune
780.64-1.496-1 t>} .fice
780.999.37111 u /1
Sent: Friday, July 05, 2013 12:38 PM
To: Diane carter
Subject: FW: Email - Summary of Understanding - X-gov ARTS request
fyi
To: Cheryl Naundorf; Melissa Sadownik
Subject: FW: Email - Summary of Understanding - Xgov ARTS request
Melissa and I worked on this. We decided a table to be the best format.
We need to confirm the ministries that actually have the request as we listed all the public bodies
represented by the attendees but we are not quite clear which of these actually have the request.
Do you like the ROD format?
From: Melissa Sadownik
To: Joanne Gardiner
Subject: Email - Summary of Understanding - X-gov ARTS request
Hi Joanne.
The attendees at today's meeting are as follows:
Service Alberta: Joanne Gardiner, Diane Carter, Melissa Sadownik
Infrastructure, Transportation: Susan Fox
TBF, etc.: Marie Overell
Justice and Solicitor General: Jennifer Stanton, Linda Gatzka, Barbara Hamum
Energy: Sharon Jackson, Brenda Howorko, Melanie Blum
Education: Jolanta Leskiw
IIR, etc.: Gerry Kushlyk
Municipal Affairs: Heather Gitmet, Helen Chow
Executive Council: Lil Nagy
TBF: Heather Johnson
SA 2013-G-0052 0342
Human Services: Barb Joyner
Health: Sandra Boylan
Agriculture and Rural Development: Andrew Dare, Lynnette Shpeley
Please check to see that I have everyone right.
Below is my proposed email to go out to everyone regarding our summary of understanding. I
have also attached the sample page of the report Susan Fox gave us to distribute with this
email.
As per your other email forwarded from Diane, is she also going to be sending out a summary to
the group? Please advise.
Melissa
MEUSSA SADOWNIK B.A., B.Eo., LLB.
POUCY Be GOVERNANCE, SERVICE ALBERTA
3rd Floor, Commerce Place, 10155- 102 Street, Edmonton, Alberta T5J 4L4
Ph: 780-415-2407 Fx: 780-427-1120 Email: melissa.sadownik@gov.ab.ca
Good day.
As discussed, the following points summarize our understanding of the consensus reached at
the meeting on July 4, 2013 regarding the Cross-government request relating to a list of records
in ARTS.
1. The request has already been clarified, and the applicant is only looking for a list of
records in ARTS relating to Briefing Notes to the Minister, et cetera, not any of the
corresponding attachments. No further clarification is required.
2. All ministries will treat this as a formal FOIP Request and process the $25 application
fee and records accordingly.
3. While it was agreed that, for the majority of ministries, no additional fees would likely
arise, for those ministries where it does, they would be assessed as per usual practice
and a fee estimate would be provided to the applicant as applicable.
4. It was agreed that what the applicant will get is the report as generated by ARTS using
the subject matter as requested and the date range from April1, 2013 to the date the
request was received as the parameters for the search. To assist in determining what
should be included in the generated report, attached is a sample page from Susan Fox.
It was agreed that every ministry's report would include the same result fields.
Thank you again for making time to come and discuss this cross-government request. If you
have any further questions, or if you have anything to add regarding the above, please give me
a call or send a quick email.
Thanks.
2
SA 2013-G-0052 0343
Melissa Sadownik
From:
Sent
To:
Cc:
Subject:
Diane Carter
Dan Byer
Sandy Gibson; Joanne Gardiner; Melissa Sadownik
FW: Xgovt Request ARTS List
Hi Dan, sorry to bother you again on this. It looks like one of the departments has actually generated a report based on
their advanced search criteria. Could you/someone in MCU connect with Anna Ball/Michelle to determine how they
generated this report? It doesn't seem to be in the report navigator but it's changed since I was administrator. I think
Anna sits on the best practices committee with Virginia. We want to try to help as much as possible so the applicant
receives the same looking report/document from all departments.
SamplE Page
ARTS Report.pdf
I may be volunteering with the Flood response from Monday on; Joanne & Mefissa are responsible for coordinating with
the other ministries on this request, please contact them with any further info after today.
Tlrunl"

tiN .:(uj-1
:'WI .F r.-1/
From: Diane carter
Sent: Friday, July OS, 2013 12:25 PM
To: Joanne Gardiner; Melissa Sadownik
Cc: Dan Byer; Sandy Gibson
Subject: FW: X-govt Request: ARTS List
Thanks to Dan for the help on this. I suggest you include the info below with the mail out:
Providing a list of all the ARs logged within the time frame would involve a very significant number of completely
unrelated ARs. Performing searches by Action Type seems to be the best option. There are slight variations in how each
department uses the ARTS system, and not all users fill out the same fields when creating ARs. Work with your ARTS
Administrator to determine what Action Types will yield the requested search results.
This is what Service Alberta will be using for the search as an example.
Recommended Steps to perform ARTS Search:
1) Searches need to be completed by ARTS Administrator or DMO/MCU level SuperUser as they are most familiar
with the ARTS system is customized to their needs & they can suggest which action types will best the
search parameters. They will also be able to view all ARs in the system.
2} Enter the date range "Logged Date- Start" (Aprill, 2013) and "Logged Date- End" (date the request was
received. Eg. June 28, 2013)
SA 2013-G-0052 0344
3) Select the Action Type: Eg) Briefing for Minister
4) Press Search
5) Repeat Steps 1 to 4 for all other relevant Action Types, depending upon your Ministry's listed Action Types:
c. Briefing for MLA
This search will still need to be vetted to determine if the Information falls within the scope of the FOIP Request.
Searching for Reply ror Minister/Associate Minister/Deputy Minister will return some other types of correspondence,
but it should be relatively quick to open the results and determine whether or not it is a memo.

l>illltt.
uJfir
i,WI.99U J7/,\' cr/1
2
SA 2013-G-0052 0345
CC'd

Correspondent
01.1 O.lte St.lrt
Route 0Jic SI:Jrt
..
S!gncd OJtc. Start
r - - . - - ..,
,.
I.
Sl3tu::
f
- - -
Division Unit
Bu:inc::::: Unit
From: Dan Byer
Sent: Friday, July OS, 2013 11:36 AM
To: Diane carter
L
Briehnv for Deputy Monlster
------- ..
8
8
ActiYe Redraft
Pelldong Signature Closed
Cancelled folloWup
Hold
Cc: Joanne Gardiner; Melissa Sadownfk; Sandy Gibson
Subject: RE: X-govt Request: ARTS Ust
)
U Currently CC'd
B
B
0
Pal1ic:lpatC'd Origlnale<
B
E1
SA 2013-G-0052 0346
I have to agree with the proposed approach. Providing a list of all the ARs logged within the timeframe would involve a
very significant number of completely unrelated ARs. Performing searches by Action Type seems to be the best option.
Searching for Reply for Minister/Associate Minister/Deputy Minister will return some other types of correspondence,
but it should be relatively quick to open the results and determine whether or not it is a memo.
Dan
From: Diane Carter
Sent: July-QS-13 9:50AM
To: Dan Byer
Cc: Joanne Gardiner; Melissa Sadownik; Sandy Gibson
Subject: RE: Xgovt Request: ARTS Ust
HI Dan, the request I called you about yesterday Is listed below. Can you take a look at this & see if it makes sense or If
you suggest a better option? We'd like to send this out today, so if you can get back to me this morning that would be
greatly appreciated.
For the date range Aprill, 2013 to June 28, 2013:
"A Jist from the Action Request Tracking System of briefing notes submitted to the Minister's Office and
Deputy Minister's Office, including briefings/advice to the Premier of MlA's, and memos written In the
Minister's or Deputy Minister's name. Please also Include Action Request numbers, subjects, the
individuals/units and Action request Is assigned to, and due dates."
I think the simplest way to find this information, without capturing all ARs in the system for the time range (e.g. ADM
ARs, or letters to the public) is to search with the date parameters & the specific action. Many of the FOIP people
wanted to just do one search & provide their full AR list to the applicant, but in our case that would mean additional ARs
are included which are out of scope. There will need to be separate searches for each action requested. I think we'll
leave this up to their MCUs/Michelie Talbot to explain If they don't understand the system.
Each Ministry ARTS Administrator will need to determine which specific searches will be appropriate. Since each
department uses ARTS differently, they also customize the "Action" field in the ARTS system. There isn't a search by
template field, so action is the closest option. Searching by "Correspondence type" may not yield consistent results if
this field isn't always used- you would also need to select the division to determine MO/OMO with this option & in a
couple of test searches this wasn't giving me the same number of total ARs, so I know we weren't using that field
consistently.
I suggest we provide what we will be using for the search as an example.
In our system we would search for:
logged Date- Start Aprill, 2013
Logged Date- End June 28, Z013
With the following actions:
1) Briefing for Associate Minister
2) Briefing for Deputy Minister
3) Briefing for MLA
4} Draft reply for Associate Minister
5} Draft reply for Minister
4
SA 2013-G-0052 0347
*
*
*non-responsive
Sharon Hunt
From:
Sent:
To:
Joanne Gardiner
Diane Carter
Subject: RE: X-govt Request: ARTS List
Importance: High
Hi Diane, I hope to get this out today. We will send the ROD with the ARTS screenshots and directions to
follow but I would rather send it out as one package.
ROD attached. Any comments, edits, etc appreciated (but I will continue to say additional fees will be re-
visited).
Thanks, Jo
~
2013-07-04
x-govt Record o ...
From: Dan Byer
Sent: Friday, July 05, 2013 11:36 AM
To: Diane carter
Subject: RE: X-govt Request: ARTS Ust
I have to agree with the proposed approach. Providing a list of all the ARs logged within the timeframe would
involve a very significant number of completely unrelated ARs. Performing searches by Action Type seems to be
the best option.
Searching for Reply for Minister/ Associate Mi nister/Deputy Minister will return some other types of
correspondence, but it should be relatively quick to open the results and determine whether or not it is a memo.
-Dan
From: Diane carter
Sent: July-05-13 9:50 AM
To: Dan Byer
Subject: RE: X-govt Request: ARTS List
Hi Dan, the request I called you about yesterday is listed below. Can you take a look at t his & see if it makes
sense or if you suggest a better option? We'd like to send this out today, so if you can get back to me this
morning that would be greatly appreciated.
For the date range April1, 2013 to June 28, 2013:
"A list from the Action Request Tracking System of briefing notes submitted to the Minister's Office
and Deputy Minister's Office, including briefings/advice to the Premier of MLA's, and memos written in
SA 2013-G-0052 0348
the Minister's or Deputy Minister's name. Please also include Action Request numbers, subjects, the
individuals/units and Action request is assigned to, and due dates."
I think the simplest way to find this information, without capturing all ARs in the system for the time range (e.g.
ADM ARs, or letters to the public) is to search with the date parameters & the specific action. Many of the FOIP
people wanted to just do one search & provide their full AR list to the applicant, but in our case that would
mean additional ARs are included which are out of scope. There will need to be separate searches for each
action requested. I think we'll leave this up to their MCUs/Michelle Talbot to explain if they don't understand
the system.
Each Ministry ARTS Administrator will need to determine which specific searches will be appropri ate. Since each
department uses ARTS differently, they also customize the "Action" field in the ARTS system. There isn' t a
search by template field, so action is the closest option. Searching by "Correspondence type" may not yield
consistent results if this field isn't always used- you would also need to select the division to determine
MO/DMO with this option & in a couple of test searches this wasn't giving me the same number of total ARs, so
I know we weren't using that field consistently.
This won't be an exact science because each department uses the system differently, and not all users fill out
the same fields when creating ARs. I suggest we provide what we will be using for the search as an example.
In our system we would search for:
Logged Date- Start Aprill, 2013
Logged Date- End June 28, 2013
With the following actions:
1) Briefing for Associate Minister
2) Briefing for Deputy Minister
3) Briefing for MLA
4) Draft reply for Associate Minister
5) Draft reply for Minister
6) Draft reply for Deputy Mi nister
7) Draft reply for Deputy Minister & Provide Briefing
8) Draft reply for Minister & provide briefing
9) For Deputy Minister's Approval
10) For Minister's Approval
OLE Object: Picture (Device Independent Bitmap)
Thunk.ff
Diane

7S0.999.37/8 C'dl
2
SA 2013-G-0052 0349
Date: July 4, 2013 I FOIP Request Subject: ARTS List
Gatzka; Sharon Jackson; Brenda Howorko; Melanie Blum; Diane Carter; Jolanta leskiw; Gerry Kushlyk;
Heather Gilmet; Helen Chow; lil Nagy; Heather Johnson; Barb Joyner; Sandra Boylan; Barbara Harnum;
Decisions:
i.e. no actual BNs and memos are to be included in the responsive records.
warrant more fees ':"fill be re-visited if necessary.
5. Reports will be generated using the search criteria that Service Alberta will provide.*
Transportation.
*We discovered after the meeting there are a number of fields that must be set to run the report as requested.
SA 2013-G-0052 0350
Melissa Sadownik
From:
Sent:
To:
Cc:
Chel)ll Naundorf
Thursday, July 04, 2013 8:25 PM
Joanne Gardiner
Melissa Sadownik
Subject Re: Email - Summary of Understanding - Xgov ARTS request
I like the ROD format!
Cheryl
Cheryl Naundorf
Director, Polfcy and Governance
Service Alberta
7804276369
On 2013-Q7-Q4, at 6:23PM, "Joanne Gardiner" <joanne.gardiner@gov.ab.ca> wrote:
Melissa and I worked on this. We decided a table to be the best fonnat.
We need to confirm the ministries that actually have the request as we listed all the public
bodies represented by the attendees but we are not quite clear which of these actually have the
request.
Do you like the ROD format?
From: Melissa Sadownik
Sent: Thursday, July 04, 2013 5:14PM
To: Joanne Gardiner
Subject: Email - Summary of Understanding - X-gov ARTS request
Hi Joanne.
The attendees at today's meeting are as follows:
Service Alberta: Joanne Gardiner, Diane Carter, Melissa Sadownik
Infrastructure, Transportation: Susan Fox
TBF, etc.: Marie Overell
Justice and Solicitor General: Jennifer Stanton, Linda Gatzka, Barbara Hamum
Energy: Sharon Jackson, Brenda Howorko, Melanie Blum
Education: Jolanta Leskiw
IIR, etc.: Gerry Kushlyk
Municipal Affairs: Heather Gilmet, Helen Chow
Executive Council: Lil Nagy
TBF: Heather Johnson
Human Services: Barb Joyner
Health: Sandra Boylan
Agriculture and Rural Development: Andrew Dare, Lynnette Shpeley
Please check to see that I have everyone right.
SA 2013-G-0052 0351
Below is my proposed email to go out to everyone regarding our summary of
understanding. I have also attached the sample page of the report Susan Fox gave us to
distribute with this email.
As per your other email forwarded from Diane, is she also going to be sending out a
summary to the group? Please advise.
Melissa
MELISSA SADOWNJK B.A., E D ~ LL.B.
POUCY 8c GOVERNANCE, SERVICE ALBERTA
3rd Floor, Commerce Place, 10155 -102 Streel, Edmonton, Alberta TSJ 4L4
Ph 780-415-2407 Fx: 781).427-1120 Email: me!issa.sadownik@Qov.ab.ca
Good day.
As discussed, the following points summarize our understanding of the consensus
reached at the meeting on July 4, 2013 regarding the Cross-government request relating
to a list of records in ARTS.
1. The request has already been clarified, and the applicant is only looking for a list
of records in ARTS relating to Briefing Notes to the Minister, et cetera, not any of
the corresponding attachments. No further clarification is required.
2. All ministries will treat this as a formal FOtP Request and process the $25
application fee and records accordingly.
3. While it was agreed that, for the majority of ministries, no additional fees would
likely arise, for those ministries where it does, they would be assessed as per
usual practice and a fee estimate would be provided to the applicant as
applicable.
4. It was agreed that what the applicant will get is the report as generated by ARTS
using the subject matter as requested and the date range from April 1, 2013 to
the date the request was received as the parameters for the search. To assist in
determining what should be included in the generated report, attached is a
sample page from Susan Fox. It was agreed that every ministry's report would
include the same result fields.
Thank you again for making time to come and discuss this cross-government request. If
you have any further questions, or if you have anything to add regarding the above,
please give me a call or send a quick email.
Thanks
<Sample Page- ARTS Rcport.pdr->-
<Record of Decision.docx>
2
SA 2013-G-0052 0352
T
h
e

G
o
v
e
r
n
m
e
n
t

o
f
A
l
b
e
r
t
a

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

A
R

L
i
s
t
i
n
g

M
i
n
i
s
t
e
r
i
a
l

A
R
'
s

M
i
n
i
s
t
e
r
B
N
A
p
r
l
l
1
.

2
0
1
3

t
o

J
u
l
y
2
,

2
0
1
3

A
R
#

S
u
b
j
e
c
t

S
t
a
t
u
s

R
e
c
'd
D
a
t
a

D
u
e

D
t
e

O
M

D
u
o
D
a
t
e

S
i
g
n
e
d

A
c
t
i
o
n

D
a
t
e

A
s
a
l
g
n
a
d
T
o

T
u
o
s
d
a
y
,

J
u
ly
0
2
,

2
0
1
3

3
:
0
5
P
M

P
a
g
e
2
o
l
3

SA 2013-G-0052 0353
*
*non-responsive
Melissa Sadownik
From:
Sent
To:
Joanne Gardiner
Melissa Sadownik
Subject FW: Cross ministry requests
we really need that summary- it is only a few lines
From: Sharon Jackson (ENERGY) [maflto:Sbaron.G.Jackson@gov.ab.c;al
Sent Thursday, July 04, 2013 4:07 PM
To: Heather Johnson (Finance); Susan fox; Ul Nagy; Sandra Boylan; Andrew Core; Gerry Kushlyk; Barb Joyner;
Heather Innes; Richard Marks; Heather Gilmet
Cc: Joanne Gardiner; Usa Hickman (JUST)
Subject: RE: Cross ministry requests
Hi,
ESRD has received this request now as well I think they may have been the only ones missing 1t
Sharon

FOIP Coordinator
Alberta Energy/ESRD
t4"' floor, Petroleum Plaza N
9945 106 Street
Edmonton, AB
sharon g lackson@gov.ab ca
T 780 643 9207
M 780 246 0189
From: Heather Johnson (Finance) [mailto:heather.!ohnson@gov.ab.ca)
Sent: July 2, 2013 11:29 AM
To: Susan Fox; Lil Nagy; Sandra L Boylan; Andrew Dore; Sharon Jackson (ENERGY); Gerry Kushlyk; Barb
Joyner; Heather Innes
Subject: Cross ministry requests
Hi,
I think all of you have probably received the request for the list of AR's. 1 just spoke with the Applicant and he is
not looking for the responses to the AR's at this time, he is just looking for the list (AR It, due dates, subject line,
who to who from type of thing) and the reference to the briefings and memos is apparently a category of
AR. Once they get the list they will then decide which ones they want to FOIP. Do we need to meet on this?
Heather Johnson, lAPP (U of A) CIAPP-P
SA 2013-G-0052 0354
*
*non-responsive
Access Team Lead, FOIP Office
Treasury Board and Finance
Tourism Parks and Recreation
Alberta Culture
#513, Terrace Building
9515- 107 Street
Edmonton, AB T5K 2C3
Tel: 780-415-9176 Fax: 780-422-7235
Email: Heather.Johnson@qov.ab.ca
Please CDnslder your uvorarvuot befon. prrntong tillS emoll
individual or entity to whom they are addressed. If you have received this email in error please notify
the system manager. This message contains confidential information and is intended only for the
individual named. If you are not the named addressee you should not disseminate, distribute or copy this
e-mail.
2
SA 2013-G-0052 0355
Melissa Sadownik
From:
Sent
To:
Subject
Hi Melissa
Yes I will be there.
Susan H Fox
Manager, FOIP
lnfrastructure(rransportation
3'd floor, Twin Atria Building
4999- 98 Avenue
Edmonton, AB
T6B 2X3
780 422-0021
Susan.fox@gov.ab.ca
Susan Fox
Melissa Sadownik
RE: X-govt Request
Sent: Wednesday, July 03, 2013 3:26PM
To: Susan Fox
Subject: X-govt Request
Hi Susan.
In discussing this with Joanne we talked about strategy and she sent out lhe request. I see now that you have
received the request so please come to the meeting if you can. If you cannot, I will certainly be in touch with
you to follow up and pass along any valuable information and get your feedback.
The purpose of the meeting is to discuss how we are going to tackle the request and find consensus among
those who have received it
Please give me a call to dtscuss further.
Melissa
MEUSSA SADOWNIK B.A., B.Eo., LLB.
POUCY & GOVERNANCE, SERVICE ALBERTA
Jrd Floor, Commerce Place, 10155-102 Streel, Edmonton, A!berla TSJ 4l 4
Ph 780-415-2407 Fx: 780-427-1120 Email: me6ssa.sadownik@Qov.ab.ca
SA 2013-G-0052 0356
Melissa Sadownik
From:
Sent
To:
Cc:
Joanne Gardiner
Melissa Sadownik
Subject: RE: Common requests
Importance: High
Hi Heather
It has been a busy day. We received this request Friday also I am betting; sounds the same.
However, Melissa is keeping an eye out for common or x-govt requests bul the request may actually not
appear for us as it is the weekly report we monitor- and there is a one week delay for them to appear when
we close and run the report from the FOIP Net system. Not even Service Alberta can see your open requests
nor the open requests of any other ministry- we can only generate the weekly report to see them.
So this is brilliant that you have caught onto this one so quickly.
I will send out a meeting request for Thursday? Friday? Which is best for you?
Thanks,Jo
From: Heather Johnson (Finance)
To: Joanne Gardiner
Subject: Common requests
Joanne,
My understanding
Is that we likely have another crossministry request on our hands, A list from the Action Request Tracking
System of briefing notes submitted to the Minister's Office and Deputy Minister's Office, Including
briefings/advice to the Premier of MLA's, and memos written in the Minister's or Deputy Minister's
name. Please also include Action Request numbers, subjects, the individuals/units and Action request is
assigned to, and due dates." I have one each for TBf, TPR, and Culture. I think lil Nagy also has one, and so
does Infrastructure and Transportation. Are you aware of this and wil1 you be calling a meeting?
Heather Johnson, lAPP (U of A) CJAPP.P
Access Team lead, FOIP Office
Alberta Culture
#513. Terrace Building
9515- 107 Street
Tel: 780-415-9176 Fax: 760-422-7235
Email: Heather.Johnson@gov.ab.ca
PICliSe c:onsldcr your "'""'ror.men1 befon: pronltr.g I his cmoil
SA 2013-G-0052 0357
*
*s.17(1)
Sharon Hunt
From:
Sent:
To:
Cc:
Subject:
Jennifer Stanton
Diane Carter
Krista Belliveau; Joanne Gardiner
RE: FOIP Request
That sounds great. Thanks for the quick reply.
J!lnnifllr
FOIP Advisor
Alberta Justice and Solicitor General
9th floor, Brownlee Building
10365-97 Street
Edmonton, AB TSJ 3W7
Phone: 780-643-9407
Fax: 780-644-2763
From: Diane carter
To: Jennifer Stanton
Cc: Krista Belliveau; Joanne Gardiner
Subject: RE: FOIP Request
Hi Jennifer, we will be sending a meeting summary which will i nclude recommended search tips. May I suggest that you
wait until the summary is sent out & then we can determine if further conversations are needed?
77.nnlis.
Dinne
7SO 644 4964 nffice
780999.3718 c:ell
From: Jennifer Stanton
To: Diane carter
Cc: Krista Belliveau
Subject: FOIP Request
Hi Diane, I met you today at the FOIP meeting about that ARTS request. You gave me some good tips on how to create
this report. We have someone here in our ADM's office that is helping us but she needs a little bit more information.
Would it be possible for you to meet with us either here at the Brownlee building or we can come to you next Tuesday?
If not, could we get your help over the phone on Tuesday? Thank you in advance for any help you can provide us.
ton
FOIP Advisor
Alberta Justice and Solicitor General
9th floor. Brownlee Building
SA 2013-G-0052 0358
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f

R
e
l
e
a
s
e

D
a
t
e
s

D
a
t
e

F
O
I
P

E
x
p
e
c
t
e
d

M
i
n
i
s
t
r
y

R
e
c
e
i
v
e
d

R
e
q
u
e
s
t

R
e
q
u
e
s
t

D
a
t
e
o
f

C
o
m
m
e
n
t
s

N
u
m
b
e
r

R
e
l
e
a
s
e

A
b
o
r
i
c
l
n
a
l

R
e
l
a
t
i
o
n
s

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t
f
r
o
m

t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g
n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

E
l
r
t
e
n
s
i
o
n

n
o
t

(
A
R
)
2
0
1
3
-
M
i
n
i
s
t
e
r
'
s
O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
ic
e

t
o
t
h
e

t
a
k
e
n

v
e
t

P
r
e
m
i
e
r
a
n
d

M
l
A
s
,
a
n
d

m
e
m
o
s

w
r
i
t
t
e
n

i
n

t
h
e
M
i
n
i
s
t
e
r
'
s

o
r

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

n
a
m
e
,

a
n
d

2
0
1
3
-
0
8
-
0
1

G
-
0
0
1
8

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e

i
n
d
i
v
i
d
u
a
l
s

o
r

u
n
i
t
s
a
n

A
c
t
i
o
n

R
e
q
u
e
s
t

is

a
s
s
ig
n
e
d

t
o
,

a
n
d

d
u
e

d
a
t
e
s

f
r
o
m

A
p
r
i
l
1
,

2
0
1
3

t
o
J
u
n
e

2
8
,

2
0
1
3
.

A
g
r
k
u
l
t
u
r
e

a
n
d
R
u
r
a
l

2
0
1
3
-
0
7
-
0
2

(
A
R
D
)
2
0
1
3
-
l
i
s
t
i
n
g

f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
in
g

S
y
s
t
e
m

o
f
A
R
D

b
r
i
e
f
i
n
g
n
o
t
e
s

a
n
d

a
d
v
ic
e
s

f
r
o
m

2
0
1
3
-
0
8
-
0
1

E
l
r
t
e
n
s
i
o
n

n
o
t

D
e
v
e
l
o
p
m
e
n
t

G
-
0
0
0
9

A
p
r
i
l
l
,
2
0
1
3

t
o
J
u
l
y

2
,

2
1
0
3
.

t
a
k
e
n

v
e
t

C
u
l
t
u
r
e

2
0
1
3
-
0
6
-
2
8

(
C
U
L
)
2
0
1
3

A

l
i
s
t
f
r
o
m

t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g

n
o
t
e
s

s
u
b
m
i
t
t
e
d

t
o

t
h
e

2
0
1
3
-
0
7
-
2
9

E
lr
t
e
n
s
io
n

n
o
t

G
-
0
0
6
8

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s
O
f
f
i
c
e

f
r
o
m

A
p
r
i
l
2
0
1
3

t
o

p
r
e
s
e
n
t
.

t
a
k
e
n

E
d
u
c
a
t
i
o
n

2
0
1
3
-
0
7
-
0
2

(
E
D
U
)
S
6
4
0

A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
ig
n
e
d

b
y
a
n
d

t
o

t
h
e

M
i
n
i
s
t
e
r
'
s

o
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

o
f
f
i
c
e
,

E
lr
t
e
n
s
io
n

n
o
t

2
0
1
3
-
G
-
i
n
c
l
u
d
i
n
g
b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
i
c
e

t
o

t
h
e

P
r
e
m
i
e
r

a
n
d

M
L
A
'
s
,

I
n
c
l
u
d
i
n
g

t
h
e
A
c
t
i
o
n
R
e
q
u
e
s
t

2
0
1
3
-
0
8
-
0
1

t
a
k
e
n

v
e
t

0
0
7
5

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s

a
n
d

d
u
e
d
a
t
e
s

f
r
o
m

A
p
r
i
l
2
0
1
3

t
o
J
u
ly

2
,

2
0
1
3
.

E
n
e
r
g
y

2
0
1
3
-
0
6
-
2
8

A

l
i
s
t

f
r
o
m

t
h
e

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
in
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g
n
o
t
e
s

s
u
b
m
i
t
t
e
d
t
o

t
h
e

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s
O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g
b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
i
c
e

t
o

t
h
e

P
r
e
m
i
e
r

a
n
d

M
l
A
s
a
n
d

m
e
m
o
s

w
r
i
t
t
e
n

i
n

t
h
e

M
i
n
i
s
t
e
r
'
s
o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

n
a
m
e
.

A
l
s
o

2
0
1
3
-
0
7
-
2
9

i
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e

i
n
d
i
v
i
d
u
a
l
s

o
r
a

u
n
i
t
a
n

A
c
t
i
o
n

R
e
q
u
e
s
t

I
S

a
s
s
ig
n
e
d

t
o
,

a
n
d

d
u
e

d
a
t
e
s

f
r
o
m

A
p
r
i
l
2
0
1
3

t
o

J
u
n
e

2
8
,

2
0
1
3
.

E
n
t
e
r
p
r
i
s
e
3
n
d

2
0
1
3
-
0
7
-
0
2

A
l
i
s
t
o
f
a
ll
A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
ig
n
e
d

b
y

a
n
d

t
o
t
h
e
M
i
n
i
s
t
e
r
'
s
a
n
d

t
h
e

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

A
d
v
a
n
c
e
d

E
d
u
t
3
t
i
o
n

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
ic
e

t
o

t
h
e

P
r
e
m
i
e
r

a
n
d

M
L
A
s

f
r
o
m

2
0
1
3
-
0
8
-
0
1

A
p
r
i
l

2
0
1
3

t
o
J
u
l
y

2
,

2
0
1
3
.

E
n
v
i
r
o
n
m
e
n
t

a
n
d

2
0
1
3
-
0
7
-
1
2

A

l
i
s
t
f
r
o
m

t
h
e

A
c
t
io
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f

b
r
i
e
f
i
n
g

n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o

t
h
e

S
u
s
t
a
i
n
a
b
l
e

R
e
s
o
u
r
c
e

M
i
n
i
s
l
e
r
's

O
f
f
i
c
e

a
n
d

O
e
p
u
l
y

M
i
n
i
s
l
e
r
's
O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
i
c
e

t
o

t
h
e

D
e
v
e
l
o
p
m
e
n
t

P
r
e
m
i
e
r

a
n
d

M
L
A
s
,

a
n
d
m
e
m
o
s

w
r
iH
e
n

in

t
h
e

M
i
n
i
s
t
e
r
's

o
r

D
e
p
u
t
y

M
i
n
i
s
t
e
r
's

n
a
m
e
.

A
l
s
o

2
0
1
3
-
0
8
-
1
2

i
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

l
h
e
i
n
d
i
v
i
d
u
a
l
s
l
u
n
i
l
s
a
n
d

A
c
t
io
n

R
e
q
u
e
s
t

i
s

a
s
s
i
g
n
e
d

t
o
,

a
n
d

d
u
e

d
a
t
e
s
.

E
x
e
c
u
t
i
v
e

C
o
u
n
c
i
l

2
0
1
3
-
0
6
-
2
8

l
i
s
t
o
f
a
c
t
i
o
n

r
e
q
u
e
s
t
s

i
n

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

f
o
r

b
r
i
e
f
i
n
g

n
o
t
e
s

o
r
a
d
v
k
e

p
r
e
p
a
r
e
d

f
o
r

P
r
e
m
i
e
r
,

D
e
p
u
t
y

M
i
n
i
s
t
e
r
,
a
n
d

M
l
A
s
,

a
n
d

m
e
m
o
s

p
r
e
p
a
r
e
d

f
o
r
P
r
e
m
i
e
r
o
r

2
0
1
3
-
0
8
-
0
2

D
e
p
u
t
y

M
i
n
i
s
t
e
r

f
r
o
m

A
p
r
i
l
2
0
1
3

t
o
J
u
n
e

2
7
,

2
0
1
3
.

H
e
a
l
t
h

2
0
1
3
-
0
6
-
2
8

A

l
i
s
t
o
f
a
l
l
A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
ig
n
e
d
t
o

t
h
e

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s
/
a
d
v
i
c
e

t
o

t
h
e

P
r
e
m
ie
r

a
n
d

M
l
A
s
.

A
l
s
o

i
n
c
l
u
d
e

t
h
e

A
c
t
i
o
n

2
0
1
3
-
0
7
-
2
9

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

a
n
d

d
u
e
d
a
t
e
s

f
r
o
m

A
p
r
i
l
1
,

2
0
1
3

t
o
J
u
n
e

2
8
,

2
0
1
3
.

H
u
m
a
n

S
e
r
v
ic
e
s

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t

o
f
a
l
l
A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
ig
n
e
d

b
y
a
n
d

t
o

t
h
e

M
i
n
i
s
t
e
r
'
s

a
n
d

t
h
e

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
n

h
o
l
d
f
o
r

O
f
f
o
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
ic
e

t
o

t
h
e

P
r
e
m
t
e
r
a
n
d

M
L
A
's

f
r
o
m

A
p
r
l
l
2
0
1
3

t
o
J
u
l
y

2
,

f
e
e
s

2
0
1
3
.

I
n
f
r
a
s
t
r
u
c
t
u
r
e

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t
f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g
n
o
t
e
s

s
u
b
m
i
t
t
e
d

t
o
t
h
e

M
i
n
i
s
t
e
r
'
s

a
n
d

D
e
p
u
t
y
'
s
o
f
f
i
c
e
s
,

i
n
c
l
u
d
i
n
g
b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
ic
e

t
o
t
h
e

P
r
e
m
i
e
r
a
n
d

M
L
A
s

a
n
d

2
0
1
3
-
0
8
-
0
1

m
e
m
o
s

w
r
i
t
t
e
n

i
n

t
h
e
i
r

n
a
m
e
.

1

SA 2013-G-0052 0359
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t
:

T
a
b
l
e

o
f

R
e
l
e
a
s
e

D
a
t
e
s

D
a
t
e

F
O
I
P

E
x
p
e
c
t
e
d

M
i
n
i
s
t
r
y

R
e
c
e
i
v
e
d

R
e
q
u
e
s
t

R
e
q
u
e
s
t

D
a
t
e

o
f

C
o
m
m
e
n
t
s

N
u
m
b
e
r

R
e
l
e
a
s
e

I
n
t
e
r
n
a
t
i
o
n
a
l
a
n
d

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t
f
r
o
m
t
h
e

A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g

n
o
t
e
s

s
u
b
m
i
t
t
e
d
t
o
t
h
e

E
x
t
e
n
s
i
o
n

n
o
t

I
n
t
e
r
g
o
v
e
r
n
m
e
n
t
a
l

(
I
I
R
)
2
0
1
3
-
M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s
a
n
d

a
d
v
i
c
e

t
o

t
h
e

t
a
k
e
n

y
e
t

R
e
l
a
t
i
o
n
s

G
-
0
0
1
7

P
r
e
m
i
e
r
a
n
d

M
L
A
'
s
,

a
n
d

m
e
m
o
s

w
r
i
t
t
e
n
i
n
t
h
e

M
i
n
i
s
t
e
r
'
s
o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

n
a
m
e
.

2
0
1
3
-
0
8
-
0
1

A
l
s
o

I
n
c
l
u
d
e
A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e

i
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s

a
n

A
c
t
i
o
n

R
e
q
u
e
s
t

i
s

a
s
s
i
g
n
e
d

t
o
,

a
n
d

d
u
e

d
a
t
e
s

f
r
o
m

A
p
r
l
l
1
,

2
0
1
3

t
o
J
u
n
e

2
8
,

2
0
1
3
.

J
u
s
t
i
c
e
a
n
d

S
o
l
i
c
i
t
o
r

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t

f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g

n
o
t
e
s

s
u
b
m
i
t
t
e
d
t
o

t
h
e

M
i
n
i
s
t
e
r
'
s

E
x
t
e
n
s
i
o
n

n
o
t

G
e
n
e
r
;
l
l

J
S
G

2
0
1
3
-
O
f
f
i
c
e

a
n
d

D
e
p
u
t
y
M
i
n
i
s
t
e
r
'
s
O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
i
c
e

t
o
t
h
e

P
r
e
m
i
e
r

a
n
d

2
0
1
3
-
0
8
0
1

t
a
k
e
n

y
e
t

G
-
0
2
2
5

M
L
A
s
,

a
n
d

m
e
m
o
s
w
r
i
t
t
e
n

i
n

t
h
e

M
i
n
i
s
t
e
r
'
s
o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

n
a
m
e
f
r
o
m

A
p
r
i
l

2
0
1
3

t
o

t
h
e

p
r
e
s
e
n
t

(
J
u
n
e

2
7
,

2
0
1
3
)
.

M
u
n
i
c
i
p
a
l

A
f
f
a
i
r
s

2
0
1
3
-
0
7
-
0
4

F
i
l
e
#
n
o
t

A

l
i
s
t
o
f
a
l
l

A
c
t
i
o
n

R
e
q
u
e
s
t
s

a
s
s
i
g
n
e
d

b
y

a
n
d

t
o
t
h
e

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

E
x
t
e
n
s
i
o
n

n
o
t

p
r
o
v
i
d
e
d

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s
a
n
d

a
d
v
i
c
e

t
o

t
h
e

P
r
e
m
i
e
r
a
n
d

M
L
A
'
s
,

i
n
c
l
u
d
i
n
g

2
0
1
3
-
<
1
8
-
0
6

t
a
k
e
n

y
e
t

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

a
n
d

d
u
e

d
a
t
e
s

f
r
o
m

A
p
r
i
l
l
,

2
0
1
3
t
o
J
u
l
y

4
,

2
0
1
3
.

S
e
r
v
i
c
e

A
l
b
e
r
t
a

2
0
1
3
-
0
6
-
2
8

A

l
i
s
t
f
r
o
m

t
h
e

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g
n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

E
x
t
e
n
s
i
o
n

t
a
k
e
n

(
S
A
)
2
0
1
3
-
M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e
a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e
,

i
n
c
l
u
d
i
n
g

b
r
i
e
f
i
n
g
s

a
n
d

a
d
v
i
c
e

t
o
t
h
e

P
r
e
m
i
e
r
a
n
d

M
L
A
'
s
,

a
n
d

m
e
m
o
s

w
r
i
t
t
e
n

i
n

t
h
e

M
i
n
i
s
t
e
r
'
s

o
r
D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

n
a
m
e
.

2
0
1
3
-
0
8
-
2
7

G
-
0
0
2
7

A
l
s
o

i
n
c
l
u
d
e

A
c
t
i
o
n

R
e
q
u
e
s
t

n
u
m
b
e
r
s
,

s
u
b
j
e
c
t
s
,

t
h
e

i
n
d
i
v
i
d
u
a
l
s
/
u
n
i
t
s
a
n

A
c
t
i
o
n

R
e
q
u
e
s
t

a
r
e

a
s
s
i
g
n
e
d

t
o
,

a
n
d

d
u
e

d
a
t
e
s
.

T
o
u
r
i
s
m
,

P
a
r
k
s

a
n
d

2
0
1
3
-
0
6
-
2
8

(
T
P
R
)
2
0
1
3
-
A

l
i
s
t
f
r
o
m
t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g
n
o
t
e
s
s
u
b
m
i
t
t
e
d

t
o
t
h
e

2
0
1
3
-
<
1
7
-
2
9

E
x
t
e
n
s
i
o
n

n
o
t

R
e
c
r
e
a
t
i
o
n

G
-
0
0
6
7

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

f
r
o
m
A
p
r
i
l
2
0
1
3

t
o

p
r
e
s
e
n
t
.

t
a
k
e
n

T
r
a
n
s
p
o
r
t
a
t
i
o
n

2
0
1
3
-
0
7
-
0
2

A

l
i
s
t

f
r
o
m

A
c
t
i
o
n

R
e
q
u
e
s
t

T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g

n
o
t
e
s
s
u
b
m
i
t
t
e
d
t
o
t
h
e

M
i
n
i
s
t
e
r
'
s

a
n
d

D
e
p
u
t
y
'
s

o
f
f
i
c
e
s
,

i
n
c
l
u
d
i
n
g
b
r
i
e
f
i
n
g
s
a
n
d

a
d
v
i
c
e

t
o

t
h
e

P
r
e
m
i
e
r

a
n
d

M
L
A
s

a
n
d

2
0
1
3
-
0
8
-
0
1

m
e
m
o
s

w
r
i
t
t
e
n

i
n

t
h
e
i
r
n
a
m
e
.

T
r
e
a
s
u
r
y

B
o
a
r
d
a
n
d

2
0
1
3
-
0
6
-
2
8

(
T
B
F
)
2
0
1
3
-
A

l
i
s
t
f
r
o
m

t
h
e
A
c
t
i
o
n

R
e
q
u
e
s
t
T
r
a
c
k
i
n
g

S
y
s
t
e
m

o
f
b
r
i
e
f
i
n
g

n
o
t
e
s

s
u
b
m
i
t
t
e
d
t
o

t
h
e

2
0
1
3
-
0
7
-
2
9

E
x
t
e
n
s
i
o
n

n
o
t

F
i
n
a
n
c
e

G
-
0
0
6
6

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

a
n
d

D
e
p
u
t
y

M
i
n
i
s
t
e
r
'
s

O
f
f
i
c
e

f
r
o
m

A
p
r
i
l
2
0
1
3

t
o

p
r
e
s
e
n
t
.

t
a
k
e
n

2

SA 2013-G-0052 0360
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t

T
a
b
l
e

1
:

E
x
t
e
n
s
i
o
n
s

n
o
t

y
e
t

c
o
m
m
u
n
i
c
a
t
e
d

t
o

t
h
e

A
p
p
l
i
c
a
n
t
-
S
A

t
o

A
d
v
i
s
e

A
p
p
l
i
c
a
n
t

M
i
n
i
s
t
r
y

D
a
t
e

R
e
c
e
i
v
e
d

F
O
I
P

R
e
q
u
e
s
t

O
r
i
g
i
n
a
l

D
a
t
e

o
f
R
e
l
e
a
s
e

N
e
w

D
a
t
e
o
f

C
o
n
s
u
l
t
w

E
C

N
u
m
b
e
r

R
e
l
e
a
s
e

A
b
o
r
i
g
i
n
a
l

R
e
l
a
t
i
o
n
s

J
u
l
y
0
2
,

2
0
1
3

A
R

2
0
1
3
-
G
-
0
0
1
8

A
u
g
u
s
t

0
1
,

2
0
1
3

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

A
g
r
i
c
u
l
t
u
r
e

a
n
d

R
u
r
a
l

J
u
l
y
0
2
,

2
0
1
3

A
R
O

2
0
1
3
-
G
-
0
0
0
9

A
u
g
u
s
t
0
1
,

2
0
1
3

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

D
e
v
e
l
o
p
m
e
n
t

C
u
l
t
u
r
e

J
u
n
e

2
8
,

2
0
1
3

C
U
L
2
0
1
3
-
G
-
0
0
6
8

J
u
l
y
2
9
,

2
0
1
3

A
u
g
u
s
t

2
7
,

2
0
1
3

E
d
u
c
a
t
i
o
n

J
u
l
y
0
2
,

2
0
1
3

E
D
U

5
6
4
0
-
2
0
1
3
-
G
-
A
u
g
u
s
t

0
1
,

2
0
1
3

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

0
0
7
5

E
n
v
i
r
o
n
m
e
n
t

a
n
d

S
u
s
t
a
i
n
a
b
l
e

R
e
s
o
u
r
c
e

J
u
l
y
1
2
,

2
0
1
3

E
S
R
D

2
0
1
3
-
G
-
0
9
0
2

A
u
g
u
s
t

1
2
,

2
0
1
3

S
e
p
t
e
m
b
e
r
1
0
,

2
0
1
3

D
e
v
e
l
o
p
m
e
n
t

H
e
a
l
t
h

J
u
n
e

2
8
,

2
0
1
3

H
E
A
L
T
H

2
0
1
3
-
G

J
u
l
y

2
9
,

2
0
1
3

A
u
g
u
s
t

2
8
,

2
0
1
3

0
4
9
9

I
n
t
e
r
n
a
t
i
o
n
a
l
a
n
d

I
n
t
e
r
g
o
v
e
r
n
m
e
n
t
a
l

J
u
l
y
0
2
,

2
0
1
3

I
I
R

2
0
1
3
-
G
-
0
0
1
7

A
u
g
u
s
t

0
1
,

2
0
1
3

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

R
e
l
a
t
i
o
n
s

J
u
s
t
i
c
e

a
n
d

S
o
l
i
c
i
t
o
r

G
e
n
e
r
a
l

J
u
l
y
0
2
,

2
0
1
3

J
S
G

2
0
1
3
-
G
-
0
2
2
5

A
u
g
u
s
t
0
1
,

2
0
1
3

s
'e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

M
u
n
i
c
i
p
a
l
A
f
f
a
i
r
s

J
u
l
y
0
4
,

2
0
1
3

M
A
2
0
1
3
-
G
-
0
0
1
5

A
u
g
u
s
t

0
6
,

2
0
1
3

S
e
p
t
e
m
b
e
r
0
5
,

2
0
1
3

T
o
u
r
i
s
m
,

P
a
r
k
s

a
n
d

J
u
n
e

2
8
,

2
0
1
3

T
P
R

2
0
1
3
-
G
-
0
0
6
7

J
u
l
y
2
9
,

2
0
1
3

A
u
g
u
s
t

2
7
,

2
0
1
3

R
e
c
r
e
a
t
i
o
n

T
r
e
a
s
u
r
y

B
o
a
r
d

a
n
d

J
u
n
e

2
8
,

2
0
1
3

T
B
F

2
0
1
3
-
G
-
0
0
6
6

J
u
l
y

2
9
,

2
0
1
3

A
u
g
u
s
t

2
7
,

2
0
1
3

F
i
n
a
n
c
e

1

SA 2013-G-0052 0361
*
*24(1)(a) and (b)
X
-
G
o
v
e
r
n
m
e
n
t

R
e
q
u
e
s
t
-
A
r
t
s

L
i
s
t

T
a
b
l
e

2
:

E
x
t
e
n
s
i
o
n

l
e
t
t
e
r
s

a
l
r
e
a
d
y

s
e
n
t

b
y

M
i
n
i
s
t
r
y
t
o

A
p
p
l
i
c
a
n
t

D
a
t
e

o
f
R
e
l
e
a
s
e
a
s
p
e
r

M
i
n
i
s
t
r
y

D
a
t
e
R
e
c
e
i
v
e
d

F
O
I
P

R
e
q
u
e
s
t

N
u
m
b
e
r

E
x
t
e
n
s
i
o
n

l
e
t
t
e
r
s
e
n
t

f
r
o
m

M
i
n
i
s
t
r
y

E
n
e
r
g
y

J
u
n
e

2
8
,
2
0
1
3

E
N
G

2
0
1
3
-
G
-
0
0
3
8

A
u
g
u
s
t

2
7
,

2
0
1
3

E
n
t
e
r
p
r
i
s
e
a
n
d
A
d
v
a
n
c
e
d

J
u
l
y
0
2
,

2
0
1
3

E
A
E

2
0
1
3
-
G
-
1
0
2
6

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

E
d
u
c
a
t
i
o
n

I
n
f
r
a
s
t
r
u
c
t
u
r
e

J
u
l
y

0
2
,

2
0
1
3

I
N
F

1
3
-
0
0
5
5

(
G
]

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

S
e
r
v
i
c
e

A
l
b
e
r
t
a

J
u
n
e

2
8
,

2
0
1
3

S
A

2
0
1
3
-
G
-
0
0
2
7

A
u
g
u
s
t

2
7
,

2
0
1
3

T
r
a
n
s
p
o
r
t
a
t
i
o
n

J
u
l
y

0
2
,

2
0
1
3

T
R
A
N
S

1
3
-
0
0
5
4

(
G
]

S
e
p
t
e
m
b
e
r
0
3
,

2
0
1
3

T
a
b
l
e

3
:

R
e
q
u
e
s
t
s

w
i
t
h

o
t
h
e
r

s
t
a
t
u
s

M
i
n
i
s
t
r
y

D
a
t
e

F
O
I
P

R
e
q
u
e
s
t

N
u
m
b
e
r

S
t
a
t
u
s

R
e
c
e
i
v
e
d

H
u
m
a
n

S
e
r
v
i
c
e
s

2
0
1
3
-
0
7
-
0
2

H
S

2
0
1
3
-
G
-
1
0
2
7

R
e
q
u
e
s
t

i
s

o
n

h
o
l
d
f
o
r
f
e
e
s
.

O
n
l
y
s
e
c
t
i
o
n

1
7
a
p
p
l
i
e
d

C
o
u
n
c
i
l

2
0
1
3
-
0
6
-
2
8

E
C

2
0
1
3
-
G
-
0
0
4
5

R
e
t
a
r
d
s

w
i
l
l

b
e

r
e
l
e
a
s
e
d

f
o
r
A
u
g
u
s
t

2
,

2
0
1
3

d
u
e

d
a
t
e
.

2

SA 2013-G-0052 0362
*
*s.24(1)(a) and (b)
- - - - - - - - - - - - - - - - - - - - -
s.24(1)(a) and (b); 27(1)
Sharon Hunt
From:
Sent
To:
Cc:
Subject:
Hi Joanne,
Sharon Jackson (ENERGY} <Sharon.GJackson@gov.ab.ca>
Joanne Gardiner
Brenda Howorko
Accepted: X-govt Request: ARTS List
Brenda will be attending the meeting on my behalf for Energy.
1
SA 2013-G-0052 0365
Sharon Hunt
From:
Sent:
To:
Subject:
Karen Lindgren
Joanne Gardiner
Hi- can you ensure that Lisa is invited as well! EC did receive a similar request
SA 2013-G-0052 0366

Sharon Hunt
From:
Sent
To:
Subject:
Gerry Kushlyk
Joanne Gardiner
IIR and AR also received the request
Gerry Kushlyk
SA 2013-G-0052 0367
Sharon Hunt
From:
Sent:
To:
Cc:
Subject:
Brenda Howorko < Brenda.Howorko@gov.ab.ca >
Joanne Gardiner
Sharon G Jackson
FW: Cross ministry requests
Hi has also received this request as !:JOU will see below Wt!:J to
Heather. I that !:JOU are haviV\9 a aV\d SharoV\ has su9gested that perhaps I
could atteV\d as it is W.!:J file.
From: Heather Johnson (Finance) [mailto: heather.johnson@qov.ab.cal
Sent: July 2, 2013 1:07 PM
To: Brenda Howorko
Yes, Brenda, that does sound like the same one everyone else got, I just didn't type out the actual wording. I will
definitely let you know if we have a meeting.
Heather Johnson
Access Team Lead
Tel (780) 415-9176
Fax (780) 422-7235
email: Heather.Johnson@gov.ab.ca
From: Brenda Howorko [mailto:Brenda.Howorl<o@qov.ab.ca]
To: Heather Johnson (Finance)
Hi Heather, we also have the AR request aV\d l'w. glad that I have UV\der-stood it corYecti!:J to Just
be a list at this tiWte.
We dOV\'t have the other request about the FOIP Requests (yet) but we WlaiV\taiV\ a list like that
aV\!:}Wa!:J its OV\ ow iV\traV\et site so it likely be a big deal to give it to hiWt. It doesV\'t
list the Just the request dates.
Let Wte know if !:JOU plaV\ a WleetiV\g the list frow. ARTs I'll be how others see
this. I tniV\k we a WteetiV\g but WOV\'t kV\Ow I talk to our DMs office who
goiV\g to be ver!:J happ!:J about this lol!
SA 2013-G-0052 0368
I doVl't know aboLt ARTS blAt preSIAWie oVle caVl jLst ask for a veport bo.sed OVl
certaiVl fields aVld it will 9eVlevate it? I asSIAWie OIAI'" reqLest is ideVltica/ to all blAt 01Ar5
does say also waVltS to kMw bLsiness IAVlit AR was assi9Vled to aVld
dLe date was ....... .
-------
From: Heather Johnson (Rnance) [mailto:heather.johnson@qov.ab.cal
Sent: July 2, 2013 11:29 AM
To: Susan Fox; Lil Nagy; Sandra L. Boylan; Andrew Dore; Sharon Jackson (ENERGY); Gerry Kushlyk; Barb Joyner;
Heather Innes
Subject: Cross ministry requests
Hi,
I think all of you have probably received the request for the list of AR's. I just spoke with the Applicant and he is not
looking for the responses to the AR's at this time, he is just looking for the list (AR #,due dates, subject line, who to who
from type of thing) and the reference to the briefings and memos is apparently a category of AR. Once they get the list
they will then decide which ones they want to FOIP. Do we need to meet on this?
Heather Johnson, lAPP (U of A) CIAPP-P
Access Team Lead, FOIP Office
Alberta Culture
#513, Terrace Building
9515- 107 Street
Tel: 780-415-9176 Fax: 780-422-7235
Email: Heather.Johnson@qov.ab.ca
Please consoder your environment before printing tkis emool
2
SA 2013-G-0052 0369
*
*non-responsive
Sharon Hunt
From:
Sent:
To:
Subject:
Importance:
Joanne Gardiner
High
SA 2013-G-0052 0370

Redax Demo Redax Demo
Redax Demo
s.27
From: Joanne Gardiner (maJIID:Ioanne.gardlner@goy.ab.cal
Sent: July 9, 2013 12:41 PM
To: Melissa Sadownlk; Diane carter; SUsan Fox; Marie OVerel; Jennifer Stanton; Linda Gatzka; Barbara
Hamum; Sharon Jackson (ENERGY); Blenda Howorko; Melanie Blum; .Jolantal...esklw; Heather Gllmet;
Helen Chow; Ul Nagy; Heather Johnson; Barb Joyner; S<lnclra L. Bovlan; Andrew Oore; Lynnette Shpeley
Cc: Roger Mariner; Karen Lindgren; Mark Mlnenko; Richard Marks; Cheryl Naundorf; Gerry Kushlyk
Importance: High
Hi
For those of you who have not responded, and we are still waiting to hear from most of you, I
would greatly appreciate it if you would reply to either Melissa or I please by 4:00 p.m. today
and advise wflich actual ministries received this request as per Melissa's previoos email.
We want to make sure we have this accurate going forward. We need your assistance because
we cannot see these requests In FOIP Net until we run the report on Friday.
From Melissa's email:
Please review the following and confirm which ministries in fact received this FOIP
Request:
Aboriginal Relations; Agriculture and Rural Development; Culture; Education;
Energy; Enterprise Advanced Education; Environment and Sustainable Resource
Development; Executive Council; Health; Human Services; Infrastructure;
lntematlonal and Intergovernmental Relations; Justice and Solicitor, Municipal
Affairs; Service Alberta; Tourism, Parks and Recreation; Transportation; and
Treasury Board and Finance.
Thanks, Joanne
Joanne Gardiner
Manager. FOIP Service5
Policy & Governance
Service Alberta
T: 780--4227326
Fax: 780-427-1120
Email: Joanne.Gardinert!!goy.ab.ca
Web: fojp.a!b!!!ta.ca and o!oa albe!la.ca
sent: Friday, July os, 2013 4:58 PM
To: Joanne Gardiner; Dlane carter; Susan Fox; Marie OVerell; Jennifer stanton; Linda Gatzb;
Barbara Hamum; Sharon G lad<son; Brenda Howorko; Melanie Blum; Jolanta Leskiw; Gerry
Kushlyk; Heather Gilmet; Helen Chow; lD Nagy; Heather Johnson (Finance); Barb Joyner; Sandra
Boylan; Andrew Oore; Lynnette Shpeley
Cc: Roger Mariner; Karen Lindgren; Mark Minenko; Richard Marks; Cheryl Naundorf
Subject: X-Govt request: AR151i5t
2
SA 2013-G-0052 0371
ADDENDUM A
* The following e-mail string is duplicated in multiple places where indicated in the records.

* Each Addendum A reference that is found in the records package may
have different formatting or appearance but the wording is exactly as appears below.

* One referenced version of the duplicate string reduces page counts and costs for the applicant
without impacting the integrity of the records package.
Good afternoon.
Please note, the attached Record of Decision lists all of the following Ministries who
were represented at the meeting, however, we need to know which ministries actually
received the FOIP Request for ARTS Llst(s). Please review the following and confirm
which ministries in fact received this FOIP Request:
Aboriginal Relations; Agriculture and Rural Development; Culture;
Education; Energy; Enterprise Advanced Education; Environment and
Sustainable Resource Development; Executive Council; Health; Human
Services; Infrastructure; lntemational and Intergovernmental Relations;
Justice and Solicitor General (both FOlP Office and Central Services
Counsel); Municipal Affairs; Service Alberta; Tourism, Parks and
Recreation; Transportation; and Treasury Board and Anance.
We have some information below that have been developed In conjunction with our
MCU and with lnfrastructurelfransportation to assist with consistency In ARTS.
Am
Sample Report
To ensure consistency please share the following information with the person
conducting ARTS searches for your ministry in response to this request:
1) Searches are recommended to be completed by your ministry's ARTS
Administrator or DMOIMCU level SUperUser or equivalent as they are
most familiar with the ARTS. They wiU also be able to view all ARs in the
system.
2) ARTS searches are conducted under the AR Search Tab with the
Keyword "Action Requests" selected.
3) You must select under the Action field. Note: see step 11 below as you
must do more than one search depending upon what your ministry has
under the Action field: e.g. Service Alberta has both "Briefing for Minister"
and "Briefmg for Associate Minister" and so on and so forth.
4) For the Ministerial AR field, either select yes, no or leave it blank
depending on how this field is commonly used in your ministry in relation
to the records in the request.
5) It was decided as a group to use the "Logged Date - Start" (Apri11,
2013} and "Logged Date- End" (date the FOIP access request was
received by your ministry, e.g. June 28, 2013)
6) Select Search
7) Select Print
8) Add a Title that matches the search parameters (e.g. Briefing Notes-
Associate Minister- April1, 2013- June 28, 2013t
10)Select Generate
11) Repeat above Steps for all other relevant Action Types, depending upon
your Ministry's listed Action Types, e.g.:
3
SA 2013-G-0052 0372
c. Briefing for MtA
I. For Deputy Minister's Approval
j. For Mln!sler's Approval
12) For consistency. compile all of the reports Into one PDF documenl Title
pages can be removed as the titles remain as headers with the various lists
(provided you properly enter the title).
Thank you and If there Is anything else you need or anything we can assist in
coordinating, please let Joanne or I know.
Melissa
MEUSSA SADOWNIK B.A., &.ED., LL.B.
POUCY 8: GOVERNANCE, SERVICE ALBERTA
3rd Aoor, Commerce Place. 10155 102 Slreel Edmonlon Albena T5J 4L4
Pit: 78()..415-2407 Fx 780-1271120 Email melissa.sadDwnik@gov.abca
This email and uny files transmitted with it are confidential und intended solely for the use of the
notify the system manager. This message contains confidential information und is intended only
for the individual named, If you are not the named addressee you should not disseminate,
This email and any files transmitted with it nre confidencial and intended solely for the use of the
individual or entity to whom they are addressed. If you have received this email in error please notify
the system manager. This message contains confidential information and is intended only for the
individual named. If you are not the named addressee you should not disseminale, distribule or copy this
e-mail.
SA 2013-G-0052 0373
From: Melissa 5adownllt
sent: Friday, July OS, 2013 4:58 PM
To: Joanne Gardiner; Diane Carter, Susan Fox; Marte Oventll; Jennifer Stanton; Undzl Gatzka; Barbara Hamum;
Sharon G Jackson; Brenda Howorko; Melanie Blum; Jolanta L.esltlw; Gerry Kushlyk; Heather Gllmet; Helen Chow;
Ul Nagy; Heather Johnson (Finance); Barb Joyner; Sandra Boylan; Andrew Dore; Lynnette Shpelev
Cc: Roger Mariner; Karen Undgren; Marlt Minenko; Richard Marlts; Cheryl Naundoff
Subject: XGovt request ARTS list
Good afternoon.
Please note, the attached Record of Decision lists all of the following Ministries who were represented
at the meeting, however, we need to know which ministries actually received the FOIP Request for
ARTS Ust(s). Please review the following and conlinn which ministries In fact received this FOIP
Request:
Executive Council; Health; Human Services; Infrastructure; International and
Intergovernmental Relations; Justice and Solicitor General (both FOIP Office and
Central Services Counsel); Municipal Affairs; Service Alberta; Tourism, Parlts and
Recreation; Transportation; and Treasury Board and Finance.
We have some informaUon below that have been developed In conjunction with our MCU and with
Infrastructure/Transportation to assist with consistency in ARTS.
Sampte Report
ARTS
--To ensure consistency please share the following information with the person conducting ARTS
searches for your ministry in response to this request
SA 2013-G-0052 0374
ADDENDUM B
* The following e-mail string is duplicated in multiple places where indicated in the records.

* Each Addendum B reference that is found in the records package may
have different formatting or appearance but the wording is exactly as appears below.

* One referenced version of the duplicate string reduces page counts and costs for the
applicant without impacting the integrity of the records package.
DMO/MCU level SuperUser or equivalent as they are most familiar with the ARTS. They
will also be able to view all ARs In the system.
2} ARTS searches are conducted under the AR Search Tab with the Keyword "Action
Requests" selected.
3} You must select under the Action field. Note: see step 11 below as you must do more
than one search depending upon what your ministry has under the Action fteld: e.g.
Service Alberta has both "Briefing for Minister" and "Briefing for Associate Minister" and
so on and so forth.
4) For the Ministerial AR field, either select yes, no or leave it blank depending on how this
fJeid is commonly used in your ministry In relation to the records in the request.
5) It was dedded as a group to use the "Logged Date - Start" (April 1, 2013) and
"Logged Date- End" (date the FOIP access request was received by your ministry, e.g.
June 28, 2013)
6) Select Search
7) Select Print
8) Add a Title that matches the search parameters (e.g. Briefing Notes- Associate
Mlnlster-April1, 2013 -June 28, 2013t
11) Repeat above Steps for all other relevant Action Types, depending upon your Ministry's
listed Action Types, e.g.:
c. Briefing for MLA
J. For Minister's Approval
12) For consistency, compile all of the reports Into one PDF documenl liUe pages can be
removed as the titles remain as headers with the various lists (provided you properly enter the tiUe).
Thank you and if there is anything else you need or anything we can assist in coordinating, please let
Joanne or I know.
Melissa
MEUSSA SAOOWNIK B.A., B. Eo., LLB.
Poucv & GOVERNANCE, SERVICE ALBERTA
Jrd Floor, COIIIII8rta Place. 10155-102 Street. Edmonlan. Mlerta T5J 4L4
Ph' 78()..415-2407 Fx: 780-4271120 Email: me!issa.sadownik@goy.ab.q
SA 2013-G-0052 0375

Alberta ARTS FOIP

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Alberta ARTS FOIP

Uploaded by

Copyright:

Available Formats

Pages 1 through 108 withheld as advice from officials and privileged information under:

You might also like