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Excel Shortcuts

Reference Sheet & Tips


Get up and Running
New Workbook Open Workbook Close Workbook Save Workbook Print Help CTRL + N CTRL + O CTRL + W CTRL + S CTRL + P F1

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Quick Editing
Copy Cut Paste Select All Undo Repeat & Redo CTRL + C CTRL + X CTRL + V CTRL + A CTRL + Z CTRL + Y

Format Faster
Bold Italic Strike-through Underline Insert Hyperlink CTRL + B CTRL + I CTRL + 5 CTRL + U CTRL + K

Most used Functions


Help Edit Active Cells Paste Name Insert a comment Insert Function - Box Zoom, task, sheet F1 F2 F3 SHIFT + F2 SHIFT + F3 SHIFT + F6 Repeat or anchor cells Go to Zoom, task, sheet, split F4 F5 F6 Spell check Anchor to highlight Recalculate workbooks New worksheet Min / Restore Ribbon Name a cell F7 F8 F9 Activate menu bar New chart Save as F10 F11 F12 CTRL + F4 CTRL + F9 CTRL + F10

Add to selection SHIFT + F8 Calculate active sheet SHIFT + F9 Display shortcut menu SHIFT + F10

SHIFT + F11 Close window CTRL + F1 Minimize workbook CTRL + F3 Maximize window

Selecting
Highlight range Highlight row Highlight column Select more Cells Select Column Select Region SHIFT + CTRL + Arrows SHIFT + Spacebar CTRL + Spacebar SHIFT + Arrows CTRL + Space SHIFT + CTRL + *

Navigation
Move to new cells Move to beginning Move to A1 Go to Go to cell below Go to cell above Go to end of range Move Right Move Left Go to original cell Switch worksheets Switch workbooks Freeze Pane Arrow keys Home CTRL + Home CTRL + G ENTER SHIFT + ENTER CTRL + Arrow keys TAB SHIFT + TAB F5 + Enter CTRL + Pg Up / Down CTRL + Tab ALT + W + F

Editing Data
Enter Current Date Enter Current Time Fill Down Fill Right Fill selection w/ entry Increase decimal Decrease decimal Move / Copy a sheet Paste Special Replace Insert blank cells Delete selected cells Select All Replace CTRL + ; SHIFT + CTRL + : CTRL + D CTRL + R CTRL + Enter ALT + H + 0 ALT + H + 9 ALT + H + O + M CTRL + ALT + V CTRL + H SHIFT + CTRL + (+) CTRL + (-) CTRL + A CTRL + H

View
Change view sizing Fit column width View gridlines View headings Zoom to selection ALT + W + Q ALT + H + O + I ALT + P + V + G ALT + P + V + H ALT + W + G

Formatting Data
Paste format only Format Box General Format Number format Time format Date format Currency format Percentage format Exponential format CTRL + ALT + V + T CTRL + 1 SHIFT + CTRL + ~ SHIFT + CTRL + ! SHIFT + CTRL + @ SHIFT + CTRL + # SHIFT + CTRL + $ SHIFT + CTRL + % SHIFT + CTRL + ^

Format Columns & Rows


Display style Hide column Unhide column Hide row Unhide row Outline border Remove border Group rows & columns Ungroup rows & columns ALT + CTRL + 0 SHIFT + CTRL + 0 CTRL + 9 SHIFT + CTRL + 9 SHIFT + CTRL + & SHIFT + CTRL + _ SHIFT + ALT + Left arrow SHIFT + ALT + Right arrow

Format Sheets
Change tab name Clear cell Conditional format Align Format painter Formatting ALT + H + O + R ALT + H + E + A ALT + H + L ALT + H + A ALT + H + F + P ALT + H + F

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Excel Shortcuts
Reference Sheet & Tips
Formulas
Start Formula Insert Function Insert AutoSum formula Copy above Formula Copy above Value Show Values Re-Calculate Enter array Formula Show formulas / values Macro box Visual basic editor = SHIFT + F3 ALT + (=) CTRL + () SHIFT + CTRL + () CTRL + ~ F9 SHIFT + CTRL + Enter CTRL + ~ ALT + F8 ALT + F11

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Auditing
Trace Precedents ALT + M + P Trace Dependents ALT + M + D Remove tracing arrows ALT + M + A + A Evaluate Formula ALT + M + V Track changes ALT + R + G Go to Precedents CTRL + [ Go to Dependents CTRL + ] Trace all (indirect) Precedents SHIFT + CTRL + { Trace all (indirect) Dependents SHIFT + CTRL + }

Just for fun - Easter Eggs


1. Open a new file in Excel 2010 or 2013 2. NOTE: You must close any files you have open and only have this new file in open state. 3. Save file as ARoofPill.xlsx 4. Go to Cell C23. 5. Make it exactly 300 px wide 6. Change the font size to 20 pts 7. Type the below formula verbatim;
=SUBSTITUTE(ADDRESS(BIN2DEC(1&REPT("0",5)),6*7,4) & CHAR(82)&MID("SMILE",3,2) & ADDRESS(2^5,57*3,4) & MID("COOL",3,456789),"32","")

8. Press Enter to see what you get

Frequently Financial Functions


COUPDAYS DB DISC DURATION EFFECT FV FVSCHEDULE INTRATE IPMT IRR MIRR Returns the number of days in the coupon period that contains the settlement date. Returns the depreciation of an asset for a specified period by using the fixed-declining balance method. Returns the discount rate for a security. Returns the annual duration of a security with periodic interest payments. Returns the eective annual interest rate. Returns the future value of an investment. Returns the future value of an initial principal after applying a series of compound interest rates. Returns the interest rate for a fully invested security. Returns the interest payment for an investment for a given period. Returns the internal rate of return for a series of cash flows. Returns the internal rate of return where positive and negative cash flows are financed at dierent rates. YIELD NOMINAL NPER NPV PMT PPMT PV RATE SLN XIRR XNPV Returns the annual nominal interest rate. Returns the number of periods for an investment. Returns the net present value of an investment based on a series of periodic cash flows and a discount rate. Returns the periodic payment for an annuity. Returns the payment on the principal for an investment for a given period. Returns the present value of an investment. Returns the interest rate per period of an annuity. Returns the straight-line depreciation of an asset for one period. Returns the internal rate of return for a schedule of cash flows that is not necessarily periodic. Returns the net present value for a schedule of cash flows that is not necessarily periodic. Returns the yield on a security that pays periodic interest.

Excel can be complicated. Your data room shouldnt be.


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