Asset Acquisition through Direct Capitalization

Icons
Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions
Type Style Example text Description Words or characters that appear on the screen. hese include !ield names" screen titles" push#uttons as $ell as menu names" paths and options. Cross%re!erences to other documentation. Example text E(A)P*E E( Emphasi&ed $ords or phrases in #ody text" titles o! 'raphics and ta#les. Names o! elements in the system. hese include report names" pro'ram names" transaction codes" ta#le names" and individual +ey $ords o! a pro'rammin' lan'ua'e" $hen surrounded #y #ody text" !or example" SE*EC and ,NC*-DE. Screen output. his includes !ile and directory names and their paths" messa'es" source code" names o! varia#les and parameters as $ell as names o! installation" up'rade and data#ase tools. .eys on the +ey#oard" !or example" !unction +eys /such as ENTER +ey.
F20

Example text

EXAMPLE TEXT

or the

Example text <Example text>

Exact user entry. hese are $ords or characters that you enter in the system exactly as they appear in the documentation. 1aria#le user entry. Pointed #rac+ets indicate that you replace these $ords and characters $ith appropriate entries.

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Contents
3 Purpose........................................................................................................................................ 5 2 Prere6uisites................................................................................................................................ 5 2.3 )aster Data........................................................................................................................... 5 2.2 Roles..................................................................................................................................... 5 7 Process 8vervie$ a#le.............................................................................................................. 9 5 Business Processes..................................................................................................................... : 5.3 Creatin' Purchase Re6uisition.............................................................................................. : 5.2 Creatin' Asset ...................................................................................................................... 4 5.7 Convertin' Re6uisition to Purchase 8rder..........................................................................33 5.5 Chan'in' Purchase 8rder................................................................................................... 32 5.9 8ptional; Approvin' Purchase 8rders ................................................................................37 5.< -nloadin' )aterials !rom ruc+s......................................................................................... 35 5.: =oods Receipt !or Purchase 8rder.....................................................................................35 5.4 ,nvoice Receipt #y *ine ,tem...............................................................................................3< 5.> 8ut'oin' Payment............................................................................................................... 3: 9 Appendix.................................................................................................................................... 3: 9.3 Reversal o! Process Steps.................................................................................................. 3: 9.2 -sed ?orms......................................................................................................................... 34

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Asset Acquisition through Direct Capitalization 1 Purpose

o purchase an Asset investment/s0 that does not have an asset under construction /AuC0 phase" you capitali&e the asset directly in Asset Accountin'. he need !or a ne$ asset is re6uested and approved #y the cost center mana'er" purchased throu'h the purchasin' department" and the costs associated $ith the purchase order are capitali&ed $hen the 1endor invoice is processed.

Prerequisites

2.1 Master Data

@ou have entered the master data re6uired to 'o throu'h the procedures o! this scenario. Ensure that the !ollo$in' scenario%speci!ic master data exists #e!ore you test this scenario;

Manufacturing Area Tra!ing Area

Master Data Company Code Asset Classes )aterial 'roup 1endor "alue 3AAA B B B Domestic vendor !or related account 'roups All vendors $hich are domestic vendors and deliver the speci!ic material can used All asset classes #esides Selection Co##ent 3AAA is used

Cost Center

All cost center

All data" $hich are mentioned $ithin this document is examples only. 8ther data can #e used also" #ut must !it to each other !or exampleC the vendor should list !or the material 'roup.

2.2 $oles
%se
he !ollo$in' roles must have already #een installed to test this scenario in the SAP NetWeaver Business Client /NWBC0. he roles in this Business Process Procedure must #e assi'ned to the user or users testin' this scenario. @ou only need these roles i! you are usin' the NWBC inter!ace. @ou do not need these roles i! you are usin' the standard SAP =-,.

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Prerequisites
he #usiness roles have #een assi'ned to the user $ho is testin' this scenario. &usiness $ole Accounts Paya#le Accountant3 Asset Accountant Buyer Details SAPDBPRDAPDC*ER.%S3 SAPDBPRDASSE %S SAPDBPRDP-RCEASER%S Activity Transaction co!e ),R8 ASA3 )E23N )E22N )E93N /Role Employee actual assi'ned0 Purchasin' )ana'er Warehouse Cler+ SAPDBPRDP-RCEASER%E SAPDBPRDWAREE8-SESPEC,A*,S %S )E24 ),=8

'

Process (vervie) Ta*le

Process step +,ternal process reference &usiness con!ition
Business needs a ne$ asset to #e ac6uired to meet a #usiness re6uirement. Approved asset is added to the system to allo$ the purchase order to #e created. 1endor $ill not deliver the ne$ asset $ithout a purchase order $hich is authori&in' the purchase. his activity is per!ormed i! a purchase order is not accurate All the purchase orders that

&usiness role
Buyer

Transaction co!e
)E93N

+,pecte! results
Purchase re6uisition $ith asset description and price is in the system. he asset master record is created under the num#er you speci!ied in company code 3AAA in asset class :AAAA. Purchase order to asset is entered into the system.

Create Purchase $equisition

Maintain Asset

Asset Accountant

ASA3

Convert $equisition to Purchase (r!er

Buyer

)E23N

Change Purchase (r!er

Buyer

)E22N

Purchase order is saved.

Approval of Purchase (r!er

Purchasin' )ana'er

)E24

he P8 is no$ released. But the

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Process step

+,ternal process reference

&usiness con!ition
re6uire release #y Release Authori&ation person are listed and need to #e approved.

&usiness role

Transaction co!e

+,pecte! results
P8 may need to #e released #y multiple people dependin' on its value /customi&in'0. 8nce the last person has released the P8" the #uyer/planner can output /print" !ax" ED,0 the P8 as necessary.

%nloa! Material fro# Truc.s

he doc+ handlin' cler+s unload incomin' truc+s and veri!y parts are at proper doc+ destination. his activity also chec+s !or any dama'e o! containers #e!ore si'nin' !or load. a+e pac+in' slip !rom container and veri!y part num#er on container and 6uantity matches pac+in' slip in!ormation. Also veri!y num#er o! containers received. he invoice veri!ication is done here. See Accounts Payable (158) scenario In this activity, you process the outgoing payment

Warehouse Cler+

N/A /manual activity0

he material is unloaded !rom the truc+s.

$eceive /oo!s fro# "en!or to the Purchase (r!er

Warehouse Cler+

),=8

,! you $ant to chec+ your =R document" use transaction M&0'. ,nsert material document and choose Enter. ,! you $ant to chec+ your stoc+ overvie$" use transaction MM&+ and insert material and plant. he invoice is veri!ied. !he outgoing payment is processe"

Invoice $eceipt *y 1ine Ite# Outgoing Payment

Accounts Paya#le Accountant3

),R8

See Account s Payable (158) scenario

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&usiness Processes

2.1 Creating Purchase $equisition

%se
,n this activity" you $ill create a purchase re6uisition $ith account assi'nment # F - !or un+no$n. he data" $hich are used $ithin these steps" are examples only and any other data" $hich should #e created #e!ore o! course can use.

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options; (ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e $ogistics %aterials %anagement Purchasing Purchase &e'uisition (reate )E93N

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDA,8DP-RCEASER%S /Buyer0 Purchasing Purchase &e'uisitions (reate Purchase &e'uisition

2. 8n the (reate Purchase &e'uisition screen" ma+e the !ollo$in' entries; 8iel! na#e A (Acct assign ment category) Short !ext )uantity #nit o* %easure %"se (atgy Plant Purchasing +roup Description Purchase Re6uisition #ased on an -n+no$n Asset GDescription o! assetH %ser action an! values U Co##ent

Asset * * * * *

Example !or example" 3 !or example" PC !or example" A3 !or example" Plant 3AAA !or example" Purchasin' =roup 3AA

7. Choose the ,aluation ta# pa'e and enter a valuation price" !or example; 3AAAA. 5. Choose Post.

$esult
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Purchase re6uisition $ith asset description and price is in the system.

(ption A3 ,! the re6uisition is approved" proceed to the next step. (ption &3 ,! the re6uisition is not approved" you are done $ith the entire process. Do not run any other steps.

+,a#ple 4optional5
A Short te,t Asset%3 9uantity 3 %nit of Measure PC Material /roup any Plant 3AAA Purchasi ng group 3AA

2.2 Creating Asset

he !ollo$in' step descri#es the procedure to create an Asset. ,n the case mentioned #elo$ the Asset class ,N2AAA /)achinery0 is used as an example" #ut !or any other Asset class this transaction can #e used as $ell.

%se
@ou have to create an asset master record !or the complex !ixed asset that is to #e capitali&ed. he ac6uisition is then posted to the asset master record in a su#se6uent step.

Prerequisites
?ollo$in' Asset classes exist; Asset Class ,N3AAA ,N33AA ,N3<AA ,N3:AA ,N34AA ,N2AAA ,N23AA ,N22AA ,N27AA ,N79AA ,N7<AA ,N7:AA ,N5AAA ,N53AA Description ?reehold land *easeholds Residential #uildin's 8!!ice and 'odo$n #uildin's ?actory #uildin's Plant and machinery Electrical installation ?actory e6uipment *a#oratory e6uipment Aircra!t and e6uipments Rail$ay sidin's Ships ?urniture and !ixtures Electrical !ittin's

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,N52AA ,N9AAA ,N93AA ,N92AA ,N<AAA ,N:AAA ,N:9AA ,N:<AA ,N>9AA ,N>93A ,N>933 ,N>93< ,N>93: ,N>934 ,N>92A ,N>923 ,N>922 ,N>927 ,N>979 ,N>97< ,N>97: ,N>95A ,N>953 ,N>952 ,N>99A ,N>993 ,N>992 ,N>9<A ,N>9:A ,N>9:9 ,N>9:< ,N>9>4 ,N>>AA

8!!ice e6uipments Computers and accessories Capitali&ed so!t$are We# site 1ehicles Development o! property =ood$ill Patent" trademar+ and desi'ns CW,P%Summary CW,P%?reehold land CW,P%*easeholds CW,P%Residential #uildin's CW,P%8!!ice and 'odo$n #uildin's CW,P%?actory #uildin's CW,P%Plant and machinery CW,P%Electrical installation CW,P%?actory e6uipment CW,P%*a#oratory e6uipment CW,P%Aircra!t and e6uipments CW,P%Rail$ay sidin's CW,P%Ships CW,P%?urniture and !ixtures CW,P%Electrical !ittin's CW,P%8!!ice e6uipments CW,P%Computers and accessories CW,P%Capitali&ed so!t$are CW,P%We# site CW,P%1ehicles CW,P%Development o! property CW,P%=ood$ill CW,P%Patent" trademar+ and desi'ns CW,P%Capital investment measure =roup asset%,ndia income tax

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options;

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(ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e Accounting -inancial Accounting -ixe" Assets Asset (reate Asset ASA3

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDBPRDASSE %S /Assets Accountant0 Asset Accounting Assets (reate Asset %aster &ecor"

2. 8n the Initial Screen" ma+e the !ollo$in' entries; 8iel! na#e Asset (lass (ompany (o"e .umber o* Similar Assets Description Re6uired !ield entry Re6uired !ield entry Re6uired !ield entry %ser action an! values All asset classes #esides 22AAA" >9AAA and >9A3A 1000 1 Co##ent !or example" ,N2AAA /Plant I)achinery0 Company Code Best Practices

Re6uired !ield entry

Choose Enter or Select %aster /ata #utton to 'et next screen

Several ta# pa'es are displayed on a next screen on $hich you can enter master data.

7. 8n the next screen" ma+e the !ollo$in' entries; 8iel! na#e Asset Description Re6uired !ield entry %ser action an! values ,nternal num#er automatically provided GAnyH un!la' GRemove indicator i! mar+edH ?ield entry not mandatory Co##ent ?ull scope; external num#er ran'e" !or example" 3AA as Asset Num#er

/escription Chec+#ox %anage historically 0ther *iel"s

Re6uired !ield entry Re6uired !ield entry

8ptional !ield entry

5. Choose the !ime1"epen"ent ta# pa'e; 8iel! na#e (ost (enter 0thers Description Re6uired !ield entry 8ptional !ield entry %ser action an! values * Co##ent !or example" 32A3 /Cost center0 ?ield entry not mandatory

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9. Save your entries.

$esult
he asset master record is created under the num#er you speci!ied in company code 3AAA in asset class ,N2AAA

+,a#ple
Asset Class ,N2AAA Co#pany Co!e 3AAA 6u#*er of si#ilar assets 3 Cost Center 32A3

2.' Converting $equisition to Purchase (r!er

%se
his activity converts the purchase re6uisition to purchase order.

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options; (ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e $ogistics %aterials %anagement Purchasing Purchase 0r"er (reate ,en"or2Supplying Plant 3no4n )E23N

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDBPRDP-RCEASER%S /Buyer0 Purchasing Purchase 0r"ers (reate Purchase 0r"er

2. ,! needed" choose /ocument overvie4 on. Choose Selection (riteria $ith the option Purchase &e'uisitions 7. 8n the purchase re6uisition screen" choose # in the Account assi'nment cate'ory !ield and choose Execute. 5. Choose your purchase re6uisition and choose A"opt to copy into the purchase order. 9. )a+e the !ollo$in' entries; 8iel! na#e Purchasing 0rgani5ation ,en"or ?ill in the !ield a domestic vendor Description %ser action an! values * Co##ent !or example" Purchase or'anisation 3AAA Any domestic vendor" $hich is listed !or deliverin' o! an asset /!or example"

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PCSD17730 A .et Price (urrency account Assi'nment Cate'ory A * INR A means Asset -se de!ault

<. 8n the Invoice ta# pa'e under Item /etail section" enter tax code !or example" 1A. :. -nder Item /etail section" on the Account Assignment ta# pa'e" enter the asset created in the earlier section. 4. Choose Save.

$esult
Purchase order to asset is entered into the system.

+,a#ple
Purchase (rganization 3AAA "en!or PCSD1773 A 6et price A 9AA Currency ,NR Ta, Co!e 1A

2.2 Changing Purchase (r!er

%se
,! a chan'e o! the Purchase 8rder is necessary it can #e done $ith the !ollo$in' step his activity is per!ormed i! a purchase order is not accurate.

Prerequisites
A Purchase order must exist. he document num#er !or the Purchase 8rder is +no$n.

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options; (ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e $ogistics %aterial %anagement Purchasing Purchase 0r"er (hange )E22N

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDBPRDP-RCEASER%S /Buyer0 Purchasing Purchase 0r"ers (reate P0 4ith Source /etermination

Choose; %oreJ Purchase 0r"er (hange

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2. 8n the (hange Purchase 0r"er screen" the last purchase order num#er $ill #e de!aulted on the screen. Choose 0ther Purchase 0r"er. 7. Enter the purchase order num#er" $hich is created in previous step and do the necessary chan'es" !or example; chan'e Net Price !rom 3AAAA to 2AAAA

,! the chan'e $ill a!!ect the price o! the P8" the release strate'y $ill need to #e revie$ed. 5. Choose Save.

$esult
Chan'ed Purchase order is saved.

2.: (ptional3 Approving Purchase (r!ers

,n some cases the Purchase 8rder shoul" be approve" by the responsible manager 6 *or example, the or"er limit is excee"e" !his step is "escribe" 4ithin this chapter

%se
All the purchase orders that re6uire release #y Release Authori&ation person are listed and need to #e approved.

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options; (ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e $ogistics %aterial %anagement Purchasing Purchase 0r"er &elease (ollective &elease )E24

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDBPRDP-RCEASER%E /Purchasin' )ana'er0 Purchasing Approval &elease Purchase 0r"er 6 $ist

2. 8n the &elease (Approve) Purchasing /ocuments screen" in &elease (o"e" use the dropdo$n to select a release code 71. Select the $ist 4ith items chec+#ox.

@ou need a release code !or P8 values that !or example" are lar'er than ,NR 29"AAA. 7. Choose Execute 5. A list o! all purchase orders re6uirin' release #y this release code $ill #e displayed. 9. Choose the P8 line that you $ant to release" choose &elease. <. Choose Save

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$esult
he Purchase 8rder is no$ released. But the Purchase 8rder may need to #e released #y multiple people dependin' on its value /customi&in'0. 8nce the last person has released the Purchase 8rder" the #uyer/planner can output /print" !ax" ED,0 the Purchase 8rder as necessary.

2.; %nloa!ing Materials fro# Truc.s

%se
he doc+ handlin' cler+s unload incomin' truc+s and veri!y parts are at proper doc+ destination. his activity also chec+s !or any dama'e o! containers #e!ore si'nin' !or load.

2.< /oo!s $eceipt for Purchase (r!er

%se
=oods are received !rom the vendor as a result o! a purchase order at the receivin' plant. A 'oods movement is entered into the system re!erencin' this P8 and a 'oods receipt material document is posted. Appropriate 'eneral led'er accounts are also posted and stoc+s are updated.

Proce!ure
3. options; SAP +CC #enu $ogistics %aterials %anagement Inventory %anagement +oo"s %ovement +oo"s &eceipt -or Purchase 0r"er P0 .umber 3no4n ),=8 8n the +oo"s &eceipt Purchase 0r"er screen" ma+e the !ollo$in' entries; 8iel! na#e +oo"s &eceipt Purchase 0r"er %ovement !ype Press Enter /ocument /ate /elivery .ote ,en"or Document Date in header details 1endor Enter document date Delivery num#er !rom vendor De!aulted !rom purchase order =rayed out Description =oods receipt Purchase order %ser action an! values Select !rom dropdo$n list !or action 8577777799 Created in previous step Co##ent Access the transaction choosin' one o! the !ollo$in' navi'ation

Transaction co!e 2.

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Posting /ate :ill o* la"ing ;ea"er text

Postin' date Bill o! ladin' Eeader text

Enter postin' date Enter #ill o! ladin' Enter header text

Close Eeader Detail data to enlar'e the Detail data. Select %aterial tab at Detailed Data. %aterial )aterial ta# De!aulted !rom Purchase 8rder =rayed out

Select )uantity ta# in Detail data. )ty in unit o* entry Kuantity in unit o! entry Enter the 6uantity you have received !rom vendor. As a de!ault system $ill 'ive purchase order 6uantity Enter the 6uantity as per vendor delivery challan Kuantity de!aulted !rom Purchase 8rder

)ty in "elivery note

Kuantity in delivery note

Select <here ta# in Detail data. %ovement type Stoc= type Plant +oo"s &ecipient #nloa"ing point !ext )ovement type Stoc+ type Plant =oods Recipient -nloadin' point ext Enter the text i! re6uired De!aulted !rom header screen De!aulted !rom material master or purchase order 1000 Enter the name o! person $ho received 'oods De!ault !rom Purchase 8rder

Select Purchase 0r"er ta# in Detail data. Purchase 0r"er /el complete" in" Purchase 8rder Delivery completion indicator De!aulted !rom header data De!aulted #y system i! P8 Kty L =R Kty =rayed out

Select Partner ta# in Detail data. ,en"or 1endor name =rayed out

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7. 5. 9.

Select the chec+#ox Item 03, a!ter enterin' all the data Choose (hec=. Choose Post.

$esult
)aterial document posted

2.= Invoice $eceipt *y 1ine Ite#

Prerequisite
he values and 6uantities recorded in the invoice are matche" 4ith the goo"s receipt 'uantity an" the purchase" 'uantity an" purchase" price

%se
he invoice veri!ication is done here.

Proce!ure
3. Access the transaction choosin' one o! the !ollo$in' navi'ation options; (ption 13 SAP /raphical %ser Interface 4SAP /%I5 SAP +CC #enu Transaction co!e $ogistics %aterials %anagement $ogistics Invoice ,eri*ication /ocument Entry Enter Invoice ),R8

(ption 23 SAP 6et7eaver &usiness Client 4SAP 67&C5 via *usiness role &usiness role &usiness role #enu SAPDBPRDAPDC*ER.%S3 /Accounts Paya#le Accountant3t0 Accounts Payable Invoices Enter Incoming Invoice 42 P0 &e*erence

2. 8n the initial screen" enter the document date and purchase order num#er and choose Enter. 7. Enter >7777 in the !ield o! Amount and choose (alculate tax" select ,7 in the dropdo$n list o! !iled tax code 5. Eavin' the P8 in!ormation extracted" enter invoice amount and tax rate. he screen $ill display line item receipts eli'i#le !or veri!ication. Select line items to #e vouched. Chan'e either amount or 6uantity to a'ree $ith vendor invoice. 9. When ready" choose Simulate to test !or errors. he system $ill sho$ deviations o! price" 6uantity and out o! #alance conditions. Clear messa'es are $arnin's % yello$ messa'es are sho$ stoppers. ?ix yello$ messa'es and choose Post to save the transaction. A messa'e appears that $ill con!irm postin' and also advise i! it is #loc+ed !or payment.

$esult

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he Purchase 8rder is no$ released. But the Purchase 8rder may need to #e released #y multiple people dependin' on its value /customi&in'0. 8nce the last person has released the Purchase 8rder" the #uyer/planner can output /print" !ax" ED,0 the Purchase 8rder as necessary.

2.> (utgoing Pay#ent

%se
his activity is to create an out'oin' payment.

Proce!ure

o execute this activity" run the Accounts Payable (158) scenario /step 5.3A Post Payments using the Payment Program usin' the master data in this document #y usin' the invoice document num#er o! step 5.40.

Appen!i,

:.1 $eversal of Process Steps

,n the !ollo$in' section" you can !ind the most common reversal steps" $hich you can ta+e to reverse some o! the activities descri#ed in this document. Create Purchase $equisition Transaction co!e 4 SAP /%I5 $eversal; Transaction co!e 4 SAP /%I5 &usiness role &usiness role #enu Co##ent Create Asset Transaction co!e 4 SAP /%I5 $eversal; Transaction co!e 4 SAP /%I5 &usiness role &usiness role #enu Co##ent Can deleted i! the asset is in deactivated modus ASA3 /elete Asset ASA< ?or deletin' select the +ey sym#ol on line item )E93N (hange Purchase &e'uisition )E92N

$eceive /oo!s fro# "en!or to Purchase (r!er

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Transaction co!e 4 SAP /%I5 $eversal; Transaction co!e 4 SAP /%I5 &usiness role &usiness role #enu Co##ent

),=8 +oo"s receipt *or other activities )B3C

Select 8ther =oods receipt F cancel $ith re!erence to order

Invoice $eceipt *y line ite# Transaction co!e 4 SAP /%I5 $eversal; Transaction co!e 4 SAP /%I5 &usiness role &usiness role #enu Co##ent Reason code is mandatory ),R8 (ancel Invoice "ocument )R4)

:.2 %se! 8or#s

%se
,n some o! the activities o! this #usiness process" !orms are used. he ta#le #elo$ provides details on these !orms. )) !orms !or ,nventory )ana'ement Co##on 8or# 6a#e 8or# Type %se! in Process step (utput Type Print Progra# 8or# 4+ntry Technical Proce!ure5 (*?ect @BAAD)A:DR @BAAD))=R3

=oods Receipt 3 /,ndividual ,tem0

Smart?orm

Step 5.:

NE-

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