ALABAMA LIBRARY ASSOCIATION CONVENTION 2014 LibrariesThe Crossroads of Information and Literacy April 22-25, 2014 Huntsville, Alabama

Convention Committee, 2014 FINAL SURVEY FORM Deadline: Friday, November 22, 2013 Thank you for helping us to make our 2014 ALLA Convention a truly outstanding event! The following requested information will assist the Convention Committee with all of the necessary arrangements and details for your program. The information you provide will be used on the Association website and in the final printed program. A synopsis of each program will be provided on the website with the registration form. We hope that this will provide Association members with a clear idea of the intent and the content of the programs being presented. Your program information will also be printed in the final convention program. Please fill out all of the information COMPLETELY. If a question is not applicable, please indicate that so we will know that it was not simply overlooked. We will match this form with the CALL FOR PROGRAM PROPOSAL forms that you have already submitted and we will check for any missing or incomplete data. This form should be completed by all Division and Committee Chairs, Roundtable Moderators, and Program Planners to advise the Convention Committee about updates or changes to their previously submitted program proposals for the 2014 Convention. Program Information -If you are planning more than one program or meeting, copy this and return a separate form for each planned program or meeting. Return to: Abby Carpenter 2014 ALLA Convention Programming Subcommittee Florence-Lauderdale Public Library 350 North Wood Avenue Florence, AL 35630 Phone: (256) 764-6564 ext. 27 Fax: (256) 764-6629 acarpenter@flpl.org

PROGRAM PLANNER INFORMATION: (For point-of-contact purposes) Name: Shane Spears_________________________ Address:108 E 10th St, Anniston, AL 36201_______ __________________________________________ __________________________________________ __________________________________________ Phone: 256-237-8501___ Email: sspears@publiclibrary.cc_ MEETING TYPE (circle one): Business Program Other_______________ TIME & DATE PREFERRED 1. Wednesday in the morning 2. Wednesday after 1 PM 3. Thursday in the morning PROGRAM INFORMATION: (This will be included in the printed program.) SPONSORED BY (As Applicable): PLD Program Title: Using Weebly.com to create a library website Program Presider: Shane Spears Name and Title/Position: Shane Spears/Systems Librarian Institution: Public Library of Anniston-Calhoun County PROGRAM PARTICIPANTS (As Applicable): *Name and Title/Position: Shane Spears/Systems Librarian

*Name and Title/Position:

*Name and Title/Position:

*Name and Title/Position:

Program Synopsis for the printed program and publicity (maximum 50 words): Learn how to create an attractive website using the free/inexpensive web tool, Weebly. Learn about the easy-to-use options Weebly offers to make your website graphically pleasing and user friendly.

(Please use additional pages if you need to identify other program participants, provide special speaker biographies or to expand your program synopsis.) ADDITIONAL PROGRAM INFORMATION: (For planning purposes) EXPECTED ATTENDANCE: 30 FOOD ARRANGEMENTS (circle one): Breakfast Lunch Tea/Reception Breaks No food SPEAKER(S) BIOGRAPHICAL INFORMATION (As Applicable):

Please make biographical information as concise as possible. If you submit photographs, they must be black and white and at least 3 x 5. The name of the person must be printed on the back of the photo. Photographs will not be returned and we may not print all photographs submitted. SPEAKER(S) EXPENSES: Honorarium/Fee*: 0 Transportation: 0 Lodging & Meals: 0 *Expenses & Honorariums cannot be paid to Association members

ROOM ARRANGEMENTS: A head table will automatically include a microphone and a lectern. If you need more than this, please advise. Indicate under "Special Instructions" what will be needed. YOU ARE RESPONSIBLE FOR THE OPERATION OF ANY EQUIPMENT REQUESTED. Please print clearly the names of the people at the head table. Program Planners will be responsible for providing and placing any table place cards. Do you need a head table? No___X___ Yes_______ # Persons Head Table Participants (As Applicable): *Name and Title/Position: N/A *Name and Title/Position: N/A *Name and Title/Position: N/A *Name and Title/Position: N/A CONFIGURATION & SEATING: Theater, Classroom, Rounds, Other: (Note: The standard configuration for the Breakout Sessions rooms will be Theater style and seating for 75. If an alternate configuration is required, please indicate.) PROGRAM SUPPORT EQUIPMENT: Audio/Visual support equipment and Internet access costs are the responsibility of the Convention Committee. Laptops, projectors, and screens will be provided if necessary. You may want to consider bringing canned programs unless it is absolutely necessary to have Internet access. (We understand Internet access may be necessary). Avoiding the Internet may also reduce some of those surprises! If you need specialized equipment, please do not hesitate to include it in your request. We will work with individual program planners to ensure that their requirements are met. However, if you can possibly bring your own equipment such as laptops, projectors, or screens, it would be greatly appreciated and would save on costs for the Convention Committee. Please note the hotel equipment costs below prior to making your requests: Standing Podium with Microphone $75 daily per meeting room LCD Projector $250 daily per meeting room In Room Screen $25 daily per meeting room Power Strip $10 daily per meeting room Internet $25 per connection

Special Instructions or Equipment: (Note: You will be responsible for operating the equipment).

TRAVEL ARRANGEMENT INSTRUCTIONS If your speaker is driving, the Association will pay the Internal Revenue Service reimbursement rate for business travel. We have tried a number of methods for making travel arrangements for speakers and honorees. We have found that the easiest is to let them make their own arrangements, with the following guidelines: Airline tickets should be the least expensive possible (COACH/ECONOMY). We will not reimburse for anything more than COACH/ECONOMY. The ticket or the confirmation letter must accompany the request for reimbursement. Hotel reservations may be made by the individual. They will be put on the Associations master bill for the convention and will be paid at the time we close our account with the hotel. We usually pay for only one night of lodging. We do not pay for room service, telephone calls or alcohol. The Alabama Library Association does not pay expenses or honorariums to Association Members. Program planners & points-of-contacts: Please complete and return a Travel Arrangement Information Form (found at the end of this document) for each speaker and keep a copy for your files. Unless alternate arrangements are coordinated with individual speakers, all speakers will stay in the Embassy Suites Huntsville- Hotel & Spa, 800 Monroe St. SW, Huntsville, AL 35801. If you need additional information, please contact: Abby Carpenter (256-764-6564 ext. 27) acarpenter@flpl.org OR Paula Laurita (256-232-1233 ext. 200) allibrarydirector@gmail.com

Travel Arrangement Information Form Name of Speaker: Address: City and State: Arrival Date: ____________________ Departure Date: _______________________ Honorarium or Speaker Fee: $ The Alabama Library Association does not pay expenses or honorariums to Association Members. Program Name: Program Sponsor: Program Planner: Program Planners Email Address: Program Planners Phone numbers: (W) ______________ (H) _______________ (FAX) ______________

Send to:

Abby Carpenter 2014 ALLA Programming Subcommittee Florence-Lauderdale Public Library 350 North Wood Avenue Florence, AL 35630 Phone: (256) 764-6564 ext. 27 Fax: (256) 764-6629 acarpenter@flpl.org