SEVENTH DAY ADVENTIST CHURCH

PARKLANDS MISSION DISTRICT

FINANCIAL REPORT FOR THE FOURTH QUARTER: 1ST OCTOBER 2013 TO 31ST DECEMBER 2013
A INCOME
1

ZMW
a)
b)
c)
d)
e)

FREEDOM PARK
District funds contribution
District crusade
Pastor's house
Baptism pool
Other projects
Total

a)
b)
c)
d)
e)

RIVERVIEW
District funds contribution
District crusade
Pastor's house
Baptism pool
Other projects
Total

a)
b)
c)
d)
e)

KITWE MAIN
District funds contribution
District crusade
Pastor's house
Baptism pool
Other projects
Total

1,226.90
-

800.00
1,500.00
-

INCOME GRAND TOTAL FOR THE DISTRICT

B EXPENDITURE
i) Fuel for the Pastor
560.00
ii) District operations - Transport
90.00
iii) Sundry
4.50
iv) Pastor's House project
10,600.00
v) Pastor's Office refreshments
150.00
vi) Air time for the Pastor - April, May & June
120.00
vii) Stationery
855.00
viii) Dorcas
150.00
ix) Youths
1,000.00
x) Bank Charges
90.00
xi) Kakolo Project
2,000.00
TOTAL EXPENSES FOR THE PERIOD

FINANCIAL REPORT FOR THE FOURTH QUARTER: 1ST OCTOBER 2013 TO 31ST DECEMBER 2013
C BUDGETARY CONTROL (YEAR TODATE)
C1. SOURCES OF FUNDS

Freedom Park
Riverview
Kitwe Main
Others
TOTALS

ZMW
BUDGET
109,302.33
109,302.33
16,395.34
235,000.00

ZMW
ACTUAL
66,745.26
52,346.89
11,075.18
12,200.00
142,367.33

ZMW
VARIANCE
42,557.07
56,955.44
5,320.16

ZMW
BUDGET
50,000.00
6,720.00
1,200.00
3,500.00
2,000.00
2,400.00
473.00
700.00
1,440.00
1,600.00
1,200.00
500.00
500.00
300.00
43,220.00
114,000.00

ZMW
ACTUAL
41,024.61
5,600.00
3,200.00
430.00
1,550.00
1,947.00
419.00
1,200.00
1,739.50
158.00
681.36
43,220.00
10,600.00
480.00
2,400.00
1,900.00
116,549.47

ZMW
VARIANCE
8,975.39
1,120.00
1,200.00
300.00
1,570.00
850.00
(1,474.00)
281.00
240.00
1,600.00
1,200.00
(1,239.50)
342.00
(381.36)
103,400.00

104,832.67

C2. EXPENDITURE

Kakolo Project
Fuel
Chair
Laptop
Books
Refreshments
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses
Transport for District operations
Bank Charges
Evangelism
Pastor's House
Baptismal Pool
Dorcas
Adventist Youths
Children Ministries
Pastor Lishimba
TOTALS

229,753.00

PREPARED BY: BR CHAKWANGASHA SIKAZWE

DISTRICT TREASURER

113,203.53

O 31ST DECEMBER 2013

ZMW

1,226.90

2,300.00
3,526.90

15,619.50

O 31ST DECEMBER 2013

PERFORMANCE
%
61.06
47.89
67.55
60.58

PERFORMANCE
%
82.05
83.33
91.43
21.50
64.58
411.63
59.86
83.33
347.90
31.60
227.12
100.00
9.30

50.73

SEVENTH DAY ADVENTIST CHURCH

PARKLANDS MISSION DISTRICT
FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 31ST AUGUST 2013
A INCOME
1

ZMW
a)
b)
c)
d)
e)

2
a)
b)
c)
d)
e)

3
a)
b)
c)
d)
e)

FREEDOM PARK
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects (Pr Lishimba)
Total

11,631.82
17,529.89
12,621.00
10,000.00
1,900.00

RIVERVIEW
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects
Total

16,526.87
6,067.40
10,250.00
10,000.00
-

KITWE MAIN
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects
Total

1,975.18
2,000.00
2,500.00
-

ZMW

53,682.71

42,844.27

6,475.18

INCOME GRAND TOTAL FOR THE DISTRICT

103,002.16

B EXPENDITURE (See Part C2 below for figures)

i) Fuel for the Pastor
xxx
ii) Kankolo Project
xxxx
iii) District Crusade
xxxx
iv) Pastor's House project
xxxx
v) Pastor's Office refreshments
xx
vi) Air time for the Pastor - April, May & June
xx
vii) Printing & Photocopying of xx
viii) Books for the Pastor's office
xx
ix)
xx
x)
xx
xi)
xx
xii)
xx
xiii)
xx
TOTAL EXPENSES FOR THE PERIOD

XXXXXXXX

FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 31ST AUGUST 2013
C BUDGETARY CONTROL (YEAR TODATE) 31/08/2013
C1. SOURCES OF FUNDS

Freedom Park
Riverview
Kitwe Main
Others
TOTALS

ZMW
BUDGET
109,302.33
109,302.33
16,395.34
NOTE01
235,000.00

ZMW
ACTUAL
53,682.71
42,844.27
6,475.18
4,200.00
107,202.16

ZMW
VARIANCE
55,619.62
66,458.06
9,920.16

PERFORMANCE
(%)
49.11
39.20
39.49

131,997.84

45.62

ZMW
ACTUAL
39,024.61
4,480.00
3,200.00
430.00
1,200.00
1,065.00
419.00
960.00
1,735.00
20.00
520.86
43,220.00
330.00
1,400.00
1,900.00
99,904.47

ZMW
PERFORMANCE
VARIANCE
(%)
10,975.39
78.05
2,240.00
66.67
1,200.00
300.00
91.43
1,570.00
21.50
1,200.00
50.00
(592.00)
225.16
281.00
59.86
480.00
66.67
1,600.00
1,200.00
(1,235.00)
347.00
480.00
4.00
(220.86)
173.62
100.00
114,000.00
-

C2. EXPENDITURE

Kakolo Project
Fuel
Chair
Laptop
Books
Refreshments
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses
NOTE 02
Transport for District operations
Bank Charges
Evangelism
Pastor's House
NOTE 03
Baptismal Pool
Dorcas
Adventist Youths
Children Ministries
Pastor Lishimba
TOTALS

ZMW
BUDGET
50,000
6,720
1,200
3,500
2,000
2,400
473
700
1,440
1,600
1,200
500
500
300
43,220
114,000

229,753

D RECONCILIATION
Bank statement Balance as at 13st August 2013
less: Chq no. 000229 credited twice
Corrected bank balance as 31st August 2013
Add: Cash at hand
Available balance

129,848.53
ZMW
2,711.84
(2,500.00)
211.84
85.00
296.84

43.48

FINANCIAL REPORT FOR THE THREE QUARTERS:1ST JAN 2013 TO 31ST AUGUST 2013
E DISTRIBUTION OF INCOME AND EXPENDITURE

Kakolo Project
Pastor's House
Evangelism
Baptismal Pool
Pastor Lishimba
District pool funds
Dorcas
Adventist Youths
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses
Transport for District operations
Bank Charges
Chair
Fuel
Laptop
Books
Refreshments
TOTALS

BROUGHT
INCOME
FORWARD CURRENT PERIOD
22,500.00
24,871.00
23,597.29

BALANCE
EXPENDITURE
CARRIED FWD
39,024.61
(16,524.61)
37,232.00
(12,361.00)
43,220.00
(19,622.71)
1,900.00

3,495.49
92.37

1,900.00
29,133.87
3,200.00
2,840.00

28,458.86

83,171.16

137,136.47

330.00
1,400.00
1,065.00
419.00
960.00
1,735.00
20.00
520.86
4,480.00
3,200.00
430.00
1,200.00

6,365.49
1,532.37
(1,065.00)
(419.00)
(960.00)
(1,735.00)
(20.00)
(520.86)
(4,480.00)
(3,200.00)
(430.00)
(1,200.00)
(54,640.32)

NOTE 01: Money received in August 2013 from the CBF meant for the Pastor's house project
NOTE 02: Includes K1700 paid to the Pastor for Prophesy workshop held in Lusaka in June 2013
NOTE 03: A total of K37,232 was spent on the Pastor 's hse as a Capital Project outside the Budget
Total Income collected (Part A)
Total Expenditure (Part C2) + Pr's Hse Project (Note 3)
Excess of Expenditure over Income

103,002.16
137,136.47
(34,134.31)

NB:The actual available balance is K296.84 but the excess of Expenditure over Income is K34,134.31.
This excess expenditure is attributed to the funds brought forward from 2012.

PREPARED BY: BR CHAKWANGASHA SIKAZWE

DISTRICT TREASURER

SEVENTH DAY ADVENTIST CHURCH

PARKLANDS MISSION DISTRICT
FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 30 TH SEPTEMBER 2013
A INCOME
1
a)
b)
c)
d)
e)

2
a)
b)
c)
d)
e)

3
a)
b)
c)
d)
e)

ZMW
FREEDOM PARK
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects (Pr Lishimba)
Total

12,337.47
17,529.89
23,751.00
10,000.00
1,900.00

RIVERVIEW
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects
Total

21,029.49
6,067.40
15,250.00
10,000.00
-

KITWE MAIN
District funds contribution
District crusade
Pastor's house
Kakolo Project
Other projects
Total

2,775.18
3,500.00
2,500.00
-

ZMW

65,518.36

52,346.89

INCOME GRAND TOTAL FOR THE DISTRICT

B EXPENDITURE (For this 3rd quarter report See Part C2 below for figures)
i) Fuel for the Pastor
xxx
ii) Kankolo Project
xxxx
iii) District Crusade
xxxx
iv) Pastor's House project
xxxx
v) Pastor's Office refreshments
xx
vi) Air time for the Pastor - April, May & June xx
vii) Printing & Photocopying of
xx
viii) Books for the Pastor's office
xx
ix)
xx
x)
xx
xi)
xx
xii)
xx
xiii)
xx
TOTAL EXPENSES FOR THE PERIOD

8,775.18
126,640.43

XXXXXXXX

FINANCIAL REPORT FOR THE THREE QUARTERS: 1ST JAN 2013 TO 30TH SEPTEMBER 2013
C BUDGETARY CONTROL (YEAR TODATE) 30/09/2013
C1. SOURCES OF FUNDS
CHURCHES
Freedom Park
Riverview
Kitwe Main
Others
NOTE01
TOTALS
C2. EXPENDITURE
DETAILS
Kakolo Project
Fuel
Chair
Laptop
Books
Refreshments
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses NOTE 02
Transport for District operations
Bank Charges
Evangelism
Pastor's House
NOTE 03
Baptismal Pool
Dorcas
Adventist Youths
Children Ministries
Pastor Lishimba
TOTALS

ZMW
BUDGET
109,302.33
109,302.33
16,395.34
235,000.00

ZMW
BUDGET
50,000
6,720
1,200
3,500
2,000
2,400
473
700
1,440
1,600
1,200
500
500
300
43,220
114,000

229,753

D RECONCILIATION
Bank statement Balance as at 30th September 2013
less: Chq no. 000229 credited twice
Depost by kitwe central - for kakolo
Corrected bank balance as 30th September 2013
Add: Cash at hand
Available balance

ZMW
ACTUAL
65,518.36
52,346.89
8,775.18
12,200.00
138,840.43

ZMW
VARIANCE
43,783.97
56,955.44
7,620.16

PERFORMANCE
(%)
59.94
47.89
53.52

108,359.57

59.08

ZMW
ACTUAL
39,024.61
5,040.00
3,200.00
430.00
1,400.00
1,092.00
419.00
1,080.00
1,735.00
68.00
591.36
43,220.00
330.00
1,400.00
1,900.00
100,929.97

ZMW
VARIANCE
10,975.39
1,680.00
1,200.00
300.00
1,570.00
1,000.00
(619.00)
281.00
360.00
1,600.00
1,200.00
(1,235.00)
432.00
(291.36)
114,000.00

128,823.03
ZMW
25,159.61
(2,500.00)
(2,590.00)
20,069.61
20,069.61

PERFORMANCE
(%)
78.05
75.00
91.43
21.50
58.33
230.87
59.86
75.00
347.00
13.60
197.12
100.00
-

43.93

FINANCIAL REPORT FOR THE THREE QUARTERS:1ST JAN 2013 TO 30TH SEPTEMBER 2013
E DISTRIBUTION OF INCOME AND EXPENDITURE
DETAILS

BROUGHT
FORWARD

Kakolo Project
Pastor's House
Evangelism
Baptismal Pool
Pastor Lishimba
District pool funds
Dorcas
Adventist Youths
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses
Transport for District operations
Bank Charges
Chair
Fuel
Laptop
Books
Refreshments
TOTALS

INCOME
BALANCE
CURRENT PERIOD EXPENDITURE CARRIED FWD
22,500.00
39,024.61
(16,524.61)
24,871.00
47,632.00
(22,761.00)
43,220.00
43,220.00
1,900.00

3,495.49
92.37

1,900.00
36,142.14
3,200.00
2,840.00

28,458.86

109,802.14

148,561.97

330.00
1,400.00
1,092.00
419.00
1,080.00
1,735.00
68.00
591.36
5,040.00
3,200.00
430.00
1,400.00

6,365.49
1,532.37
(1,092.00)
(419.00)
(1,080.00)
(1,735.00)
(68.00)
(591.36)
(5,040.00)
(3,200.00)
(430.00)
(1,400.00)
(46,443.11)

NOTE 01: Money received in August & Sept2013 from the CBF meant for the Pastor's house project
NOTE 02: Includes K1700 paid to the Pastor for Prophesy workshop held in Lusaka in June 2013
NOTE 03: A total of K39,632 was spent on the Pastor 's hse as a Capital Project outside the Budget
Total Income collected (Part C1)
Total Expenditure (Part C2) + Pr's Hse Project (Note 3)
Excess of Expenditure over Income

138,840.43
148,561.97
(9,721.54)

NB: The actual available balance is K20,069.61 but the excess of Expenditure over Income is K9,721.54.
This excess expenditure is attributed to the funds brought forward from 2012 not recorded in this
report.
PREPARED BY: BR CHAKWANGASHA SIKAZWE
DISTRICT TREASURER

11,631.82
705.65
12,337.47

16,526.87
4,502.62
21,029.49

1,975.18
800.00
2,775.18

2,000.00
1,500.00
3,500.00
15,250.00
23,751.00
42,501.00
109,802.14
152,303.14

12,621.00
11,130.00
23,751.00

10,250.00
5,000.00
15,250.00

130840.43
4,200.00
126,640.43 138,840.43

12,200.00

1,065.00
27.00
1,092.00

520.86
70.5
591.36
229,753
114000
115,753

25,159.61
(2,500.00)
(2,590.00)
20,069.61

7,749.61

10,339.61
(2,590.00)

12,337.47
21,029.49
2,775.18
36,142.14

39,632.00
8,000.00
47,632.00

960.00
120
1,080.00
20.00
48.00
68.00
4,480.00
560.00
5,040.00
1,200.00
200.00
1,400.00

37,232.00
2,400.00
39,632.00
100,929.97
39,632.00
140,561.97

SEVENTH DAY ADVENTIST CHURCH

PARKLANDS MISSION DISTRICT
PROPOSED DISTRICT BUDGET FOR 2014

DETAILS
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

Kakolo Project
Evangelism (PM)
Pastor's House
Baptismal Pool
Books
Refreshments
Stationery
Kettle + cutley
Airtime
Internet
Postal Box rentals
Sundry expenses
Transport for District operations
Bank Charges
Fuel
Chair
Laptop
Dorcas
Adventist Youths
Children Ministries

ZMW
2013
BUDGET
50,000
43,220
114,000
0
2,000
2,400
473
700
1,440
1,600
1,200
500
500
300
6,720
1,200
3,500

229,753

ZMW
ZMW
2013
PERFORMANCE
ACTUAL
(VARIANCE)
39,024.61
10,975.39
43,220.00
114,000.00
430.00
1,570.00
1,400.00
1,000.00
1,092.00
(619.00)
419.00
281.00
1,080.00
360.00
1,600.00
1,200.00
1,735.00
(1,235.00)
68.00
432.00
591.36
(291.36)
5,040.00
1,680.00
1,200.00
3,200.00
300.00
330.00
1,400.00
99,029.97

ZMW
2014
BUDGET
50,000.00

130,723.03

SOURCES OF FUNDS

Freedom Park
Riverview
Kitwe Main
Others
TOTALS

2013
BUDGET
109,302.33
109,302.33
16,395.34

2013
PERFORMANCE
ACTUAL
VARIANCE
65,518.36
43,783.97
52,346.89
56,955.44
8,775.18
7,620.16

235,000.00

126,640.43

108,359.57

2014
BUDGET

2014 BUDGET WORKINGS

1 BOQ from the Camp Meeting Committee
2 Personal Minisries at District Level to give a breakdown of what activities will take place and
attach monetary values to them
3 The Building Committee to give a BOQ of the works to be done next year
4 The Committee in charge of the Baptism Pool project to give a BOQ of Activities for next year
5 The Pastor to give a list and quantities of books he intends to buy for the office library next year
6 Those currently buying refreshments can advise on the next year's proposal
7 The District Secretary, treasurer and Pastor can estimate how much paper & cartridgewill be
required for printing reports, minutes, etc
8 The Pastor can advise if he still needs new ones or the old ones may still be available
9 Consult the Pastor if the current level is adequate or propose an increment
10 Consult elder Mukonka as to how much the district should contribute since internet is readily
available though its under Freedom park or should there be separate sources of internet
11 Confirm if the District has a postal box or intends to apply for one
12 The District Secretary, treasurer & Pastor can estimate sundry expense and justify it
13 The District Secretary, treasurer & Pastor can estimate transport costs to run the district together
with other district departments and be able to justify it
14 The treasurer should be able to give a proper estimate on Bank Charges by looking at past trends
15 Consult the Pastor if the current fuel allocation is adequate or propose an increment
16 The Pastor can advise if he still needs one or more new chairs
17 The Pastor can advise if he still needs another Laptop or now we can buy a desktop or we just
make a provision for repair and maintenance of the current laptop he has
18 The respective departments of Dorcas, Children Ministries and AY should submit workings to
justify whatever figures they will propose
19 The District executive can advise if there are other items that can be included which were not
considered in the past. The executive can comprise of the Chair, Vice Chair, Treasurers &
Secretaries